HomeMy WebLinkAboutMINUTES - 12131988 - 1.31 �• �� /. 3 /
`TO' . •_ _,BOARD OF SUPE10SORS •
`F" Phil Batchelor Contra
County Administrator Costa
DATE: December 8, 1988 Ca.*
SUBJECT:
STAFFING FOR BOARD OFFICES
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1 . Approve the following changes to staffing for individual
Board Members' offices:
Increase current levels of staffing in District 1 by 20
hours per week.
Increase current levels of staffing in District 4 by 20
hours per week.
Increase current levels of staffing in District 5 by 16
hours per week.
2 . Adopt the following as Board policy in regard to staffing
Board Members ' offices:
"In no case shall the Board of Supervisors' individual
district offices employ more than 3.5 FTE permanent and
temporary staff without prior approval of the Board of
Supervisors."
3 . Approve the attached P 300 forms to accomplish the above
staffing changes in Districts 1 and 4; since the request for
additional staffing in District 5 is for temporary staff, no
formal personnel action is required.
BACKGROUND:
Over the past several years the workload in each of the Board
Member' s offices has grown by an extraordinary amount. In some
cases, this growth in workload has been met by the periodic use
of temporary staff. In other cases, overtime has been used. The
general consensus of the Board at this time appears to be to make
some permanent changes in the level of authorized staffing to
accommodate these workload increases and insure that the Board
Members are able to give adequate attention to constituent
contacts and to the myriad issues which are constantly
confronting the Board of Supervisors.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE' &W,4 "1/X��//Y/Z. Va,/Z
X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVE OTHER
SIGNATURE(S): /fcLl.ffl� � d'4LL�,
ACTION OF BOARD ON December 13, 1933 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED D E C 13 1988
Personnel Director
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY_4A' ��� ,DEPUTY
M382/7-83 N.
Page 2
As a result, it is recommended that the Board of Supervisors
approve the above actions. Recommendation #2 has been suggested
in order to stabilize staffing in Board Members ' offices and
insure that any changes above the suggested level are approved in
advance by the full Board.
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OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Robert I . Schroder Martinez, California
Tom Powers
Nancy C. Fanden
Sunne McPeak December 8, 1988
To: Tom Torlakson Date:
Phil Batchelor 95 Staffing of
From: County Administrator Subject: Board Offices
This memo accompanies the formal Board action which is on the
agenda for December 13 , 1988 and corrects and supplements our
memo to you dated December 5, 1988 on this subject.
The following represents the levels - of staffing which are
currently in effect based on our conversations with you and your
staff and further clarifications with the Personnel Department:
STAFFING EFFECTIVE
DISTRICT CURRENT STAFFING DECEMBER 14, 1988
1 1 - 40/40 Larry Organ 1 - 40/40
1 - 20/40 Vacant 1 - 32/40*
1 - 20/40 Helen Freeman 1 - 28/40*
1 - Temp. Karen Frick 1 - Temp.
2 1 - 40/40 Barbara Herendeen 1 - 40/40
1 - 20/40 Helene Frakes 1 - 20/40
1 - 20/40 Debra Francisco 1 - 20/40
1 - 20/40 Diana Patrick 1 - 20/40
1 - 10/40 Hope Scott 1 - 10/40
1 - 10/40 Vacant 1 - 10/40
3 1 - 40/40 Virginia Ramelli 1 - 40/40
1 - 40/40 Sheila Corey 1
4 1 - 40/40 Virginia Crawford 1 - 40/40
1 - 40/40 Karen Mitchoff 1 - 40/40
1 - Temp. Trevor Norman 1 - 40/40**
To be recruited 1 - 20/40**
5 1 - 40/40 Gloria Omania 1 - 40/40
1 - 40/40 Sharon Haynes-Creswell 1 - 40/40
1 - Temp. Carole Ann Davis 1 - Temp. ***
Board Members
December 8, 1988
Page 2
* District 1 wishes to increase permanent part-time
positions by 20 hours per week.
** District 4 wishes to convert a temporary position
to a 40/40 permanent position and to add one
20/40 position.
*** District 5 wishes to increase temporary staffing
by 16 hours per week.
The attached Board Order also limits each Board Member to no
more than 3 . 5 FTE positions without approval of the full Board.
PJB:clg
cc: Personnel Director
Auditor-Controller
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POSITION ADJUSTMENT REQUEST 1-031 No.
Date:
Dept. No./ Copers
Department Board of Supervisors Budget Unitft0C. 0001 Oe,64.Ewo. Agency No.
L; -
Action Requested: incrpase hours of one Board of Sup s, WeRtant from 20/40 to 32/40.
Increase hours of one Board of Supervisors Assistant from 2074u to--Z9r4U–. i1-19.
Proposed Effective Date: 12/14/88
Explain why adjustment ie, .needed: Provide additional staff support in District 1
1,uppryisor' s office.
Classification Questionnaire attached: Yes NO
Estimated cost of adjustment: $ 00L'A 4 h wo
Cost is within department's budget: YesF11 No
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. 1..Use additional sheets for further explanations or comments.
for Department Head
Personnel Department Recommendation
Date: December 6, 1988
Increase hours of Board of Supervisors Assistant position #01-014 from 20/40 to 32/40 and
position #01-017 from 20/40 to 28/40, both at salary level CF-1104 ($1370-2713) .
(mend Resolution 71/17 establishing positions and resolutions allocating classes to the
lasic/Exempt Salary Schedule, as described above.
'ffective: XX day following Board action.
Date for Director of Personnel
ounty Administrator Recommendation Date:
L" Prove Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
for aunty Admini �rator
lard of Supervisors Action DEC 13 1988 Phil Batchelor, Clerk of the Board of
ijustment APPROVED/Anwoom on Supervi d County Administrator
ite: DEC 13 1988 By: ... (�V-
1PROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
�00 (M347T-2795—