HomeMy WebLinkAboutMINUTES - 11081988 - 1.63 TO- BOARD OF SUPERVISORS
FROM: VVI lira
Phil Batc elor, County Administrator Costa
DATE: CO
*
November 2, 1988 v1� ��
SUBJECT;
Law Library Cash Advance
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1 . Authorize the County Auditor-Controller and the County
Treasurer Tax Collector to advance funds on an interest free
basis to the Contra Costa County Law Library Trust Fund as
needed to avoid issuing registered warrants on that fund. The
outstanding advances shall not exceed $20,000 at any time which
shall be fully reimbursed to the County as fees are received.
2 . Request the County Administrator and the Auditor-Controller to
review the Law Library Trust Fund average daily cash balances at
the end of each fiscal year and make recommendation for
continuing or changing the authorization for cash advances.
BACKGROUND
The Law Librar has reduced the ongoing surplus reserve in the Trust
Fund as a resu�t of purchasing the equipment for the new, expanded
space in the -A. F. Bray Building. The reduction in the ongoing
reserve creates a potential cash flow problem for the Law Library
since expenditures and revenues do not match each month. The
revenues are dependent upon court filings, which vary monthly.
Reports on revenue require some time for processing so that actual
revenues are not known until the middle of the following month and
after expenditures have been incurred. The Law Library has asked
that the County provide some protection to even out the cash flow
during the year. The Auditor-Controller and the County Counsel are
in agreement with the request.
The Law Library Board of Trustees is attempting to increase fees to
raise revenues as well as looking at means of reducing costs. Until
the Law Library reserves are re-established, it is recommended that
the request for cash advances not to exceed $20, 000 at one time be
approved. This recommendation results from discussion with the Board
of Trustees and responds to their proposal contained in their letter
of September 27 , 1988 (copy attached) .
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CONTINUED ON ATTACHMENT: YES SIGNATURE;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITT
APPROVE OTHER
SIGNATURE(S): v
ACTION OF BOARD ON APPROVED AS RECOMMENDED ^ OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
XUNANIMOUS (ABSENT I AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Auditor-Controller ATTESTED NOV 8 198"
Treasurer-Tax Collector PHIL BATCHELOR, CLERK OF THE BOARD OF
Law Library SUPERVISORS AND COUNTY ADMINISTRATOR
County Counsel o
BY_" � �Jp/A� ,DEPUTY
M382/7-83