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HomeMy WebLinkAboutMINUTES - 11031987 - 2.2 2.2 The Board of Supervisors of Contra Costa County, California Adopted this Order on November 3, 1987 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder, Torlakson, McPeak NOES: None ABSENT: None ABSTAIN: None SUBJECT: First Quarter Budget Report for the 1987-1988 Fiscal Year The Board considered the report of the County Administrator on the status of the County Budget during the first quarter of the 1987-1988 Fiscal Year. Fiscal concerns were noted in the Health Services Department, Social Service Department, Sheriff's Department, Superior Court, and the Conflict Defense Services Program. A copy of the report is attached and included as a part of this document. Board members commented on the status of the State Medi-Cal budget and its impact on the County, the letter dated November 2, 1987, from Sheriff Richard Rainey and Judge Mark Simons of the Mt. Diablo Municipal Court on the proposed Sheriff/Marshal merger, and the need to continue to monitor and maintain the revenue and expense ratio while providing the required services set forth under state and federal statutes. At the conclusion of the discussion, the Board: 1. ACCEPTED the First Quarter Budget Report and DIRECTED the County Administrator to continue to monitor the budget and implement corrective plans where necessary. 2. ACKNOWLEDGED receipt of the letter from Richard Rainey, Sheriff-Coroner, and Judge Mark Simons, Mt. Diablo Municipal Court, relative to an agreement on the Sheriff/Marshall merger. 3. DIRECTED the Health Services Director to monitor the status of the State Medi-Cal budget. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: _November 3, 1987 PHIL BATCHELOR,Clerk of the Board of Supervisors and County Administrator By le•d Deputy Clerk 17Cc: County Administrator Auditor-Controller Justice System Programs, 8th Floor Health Services Director Social Service Director TD BOARD OF SUPERVISORS "_000 FROM: PHIL BATCHELOR .. `r County Administrator C )sta °nTE: October 29, 1987 coi "1 . .SUBJECT' . FIRST QUARTER BUDGET.REPORq FOR FY 1987/88 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONc Accept this report and direct the County Administrator .to continue to monitor the budget and implement corrective plans, where necessary.. BACKGROUND: For each of the past twelve quarters, the County Administrator's Office has prepared a report which analyzes the status of the budget, and highlights the Departments and budget units 'which deviate from .the budget- plan in terms of expenditures and revenues. Actions which are necessary to ensure. a. healthy budget by the end of the fiscal year are recommended as part of the quarterly reporting process. Other ' items which have major fiscal impacts are also reviewed as part of this periodic report. The aim of the first quarter report is to. identify potential financial problems and initiate actions to correct these problems. Thus, to a large extent, this report sets the budget monitoring agenda . for the, remainder .of the fiscal year.. In contrast, subsequent quarter reports will define. the magnitude of the. problems and discuss the progress in. problem resolution. •Staff of the County Administrator's Office have reviewed the first quarter expenditure and revenue reports for all of the. various County operating agencies and budget units. . As a result of this review, we can report to you that, except as noted below, the status of these various accounts reflects the fact that the adopted budget for FY 1987/88 was, indeed, a tight. maintenance level budget with little room for error on either. the .expenditure or revenue side. Those departments and budget units that will require special attention in the second quarter include .the Health Services Department, Social Service Department, . Sheriff's Department and BU 0005 - .General County Revenue. More details on these departments and other budget units are provided below.. However, it should be noted that none of the problems. associated with these departments represents any new problem beyond. that discussed during the budget development process itself. As.:.I. reported to. .you_ at the Board meeting of October 20, the rating for, the latest securities issue, as well as the upgrading of all'.of the County's outstanding issues by the 'New York rating agencies, reduces the County's interest .costs for this and future budgets and�will. be even more beneficial in future borrowing transactions. Very preliminary revenue estimates for FY 1988/.89 have been made and it is parent that the outlook for next fiscal year .is no more than a .continu n f a mainlfenaelevel of CONTINUED ON ATTACHMENT; . YES SIGNATURE; RECOMME NDATION. OF COUNTY ADMINISTRATOR RECOMMENDATION OF A O C MMITT EE _ APPROVE OTHER . SIGNATURE(S): ACTION OF BOARD ON _ !. 'PROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT __ AND CORRECT COPY .OF AN ACTION TAKEN AYES; _ NOES: AND. ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON .THE DATE SHOWN. CC: ATTESTED Auditor-Controller 'County Administrator PHIL BATCHELOR. CLERK OF THE BOARD OF Justice System Programs - 8th Floor SUPERVISORS AND COUNTY ADMINISTRATOR BY M382/7-83 —,DEPUTY First Quarter Budget Report for FY 1987/88 Page 2 - 10/29/87 operations for County departments and services. We do not expect that the financial situation for 'next fiscal year will provide any increased flexibility to fund new programs. Thus, it is essential that the Board monitor the implementation of the current budget to control. expenditures and increase revenue. wherever possible, with the aim of generating as much fund balance for fiscal year 1988/89 as possible. With respect to FY 1988/89, this Office has "already begun the budget planning process in coordination with Departments. : Thus, the outlook for the current fiscal year, as well as the next fiscal year, must continue to be one of vigilance and caution, requiring tight control and monitoring by this Office. Those departments and . budget units which, based upon our first quarter review, will require even more stringent monitoring for the balance-of this fiscal year are as follows: 1. General County Revenue' Budget Unit 0005 . Overall, revenues in this budget unit are being received as projected in the budget plan. The key property tax accounts will . be closely reviewed after property tax payments are made in December and April. Other major.. revenue accounts such as motor vehicle in lieu, interest. earnings and sales. taxes will. be..analyzed on a monthly basis to' determine the impacts of dynamic economic forces. It should also be mentioned that the County .may lose significant general -fund revenue coming from fines and forfeitures on summary probation . cases. This is dependent upon the outcome -of current litigation initiated by .the cities. 2. Health Services Department As a result of review of the initial allocations- given to the Health Services . Department, it has been determined .to augment the Department's budget with an additional allocation of $1.1 million. These additional . funds should allow the Department to maintain existing service levels throughout the 1987/88 fiscal year. Any further anticipated funding shortfall will result in recommendations for Department-generated cost saving measures. 3. Social Service Department In fiscal year 1986/87, .the General Assistance budget was augmented by $900,000. The' expenditure level for the first quarter of this year . indicates that General Assistance costs may again exceed budgeted levels. The historically high 'caseload period. of October through February will define the magnitude of this potential problem. The Social Service Department prepares special monthly reports of caseloads and costs which are utilized to define patterns and . trends. The Administrator's Office, works closely with Social Service in interpreting and analyzing these detailed . reports. j .. 4. Sheriff's Department . A number of potential problems were identified in' the FY 1987/88 budget, process relative to the Sheriff's Department. These were: a. the ever-increasing average daily population (ADP) in the County's detention facilities, which has a direct impact on food, clothing and related operational expenses. b. changing rules for the .State Police Officer Standards and Training 'Commission (POST), resulting in increased costs for deputy sheriff. recruits' travel expense and meals while in training status. C. potential reduction in State POST training reimbursement . from 40% to 30%, increasing County cost. d. reduction in State revenue from housing State inmates -due to lack of availability of beds. An analysis of first quarter fiscal activity indicates that, at this time, all these factors are contributing negatively to a potential deficit of approximately $300,000 to $600,000 in the Sheriff's 'Department. The estimated ADP. for budget purposes was 1,054; however, this is ,-now at 1,137. POST has initiated the 30% reimbursement schedule although there is some possibility that this may be corrected sometime during the fiscal year.. The various -budgets of the Sheriff's Department will require. . careful monitoring for the remainder of this fiscal year, with close attention to both the expenditure and revenue accounts. `r First Quarter .Budget Report for. FY 1987/.88 Page 3 - 10/29/87 5. Superior Court A revenue shortfall is likely, in Superior Court related to the mandates that were unfunded :by the State this fiscal year. Because the ordinance reducing .juror fees was enacted in mid-September, the Court was expending juror fees at the higher rate. for two and one-half months. State reimbursement for these costs will not be forthcoming. Also, one-half year of the judicial arbitration program was also defunded as a mandate, and will not be reimbursed, as planned, by the State. 6. Conflict Defense Services Costs for .conflict defense services continue at least at the, level reached last fiscal year. The number of cases continues to rise, which.may lead to even higher expenditures .by year-end. i I' I i i i I i Sheriff-Coroner Contra Richard K.Rainey SHERIFF-CORONER P.O. Box 391 Costa Warren E. Rupf Marti nez6Crgli 2402 94553-0039 Assistant Sheriff (415) 44 County Gerald T. Mitosinka Assistant Sheriff November 2, 1987 Honorable Sunne Wright McPeak, Chairman Contra Costa County Board of Supervisors 651 Pine Street Martinez, California 94553 Dear Board Members: We are very happy to inform you that through an excellent cooperative effort we have reached an agreement on a Sheriff/Marshal merger. This is another example of Contra Costa leadership's ability to resolve problems in .a way which will be the most effective and efficient, and which will serve the citizens of Contra Costa in the most professional manner. We will be coming before you very soon with specifics of the plan and legislation which .we will be asking you to support. RIC ARD K. RAINEY S iff-Coroner MARK SIMONS, Ju ge Mt. Diablo Municipal Court e AN EQUAL OPPORTUNITY EMPLOYER