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Home My WebLink AboutMINUTES - 10271987 - 1.28 PW i 0 TO BOARD OF SUPERVISORS FROM: Mark Finucane , Health Services Director K Cx) tra By : Elizabeth A. Spooner , Contracts Administrator t.lt.Jsta DATE: October 15, 1987 SUBJECT; Approval of Contract Amendment Agreement 424-301-14 with Center for Human Development to extend the School-Community Primary Prevention Proeram SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION : Approve and authorize the Chair to execute on behalf of the County, Contract Amendment Agreement 424-301-14 with Center for Human Development , effective October 30, 1987 , to extend the 10-month Contract 424-301-13 for six additional months through April 30, 1988 and to increase the previous 10-month contract payment limit of $52 , 511 by an additional $31 , 506 for a new total contract payment limit of $84 , 017' for the 16-month period from January 1 , 1987 through April 30, 1988 . II . FINANCIAL IMPACT:. This program continues to be 100% funded by State funds available through ' SB 110 (formerly SB 1409) through a contract with the State Department of Alcohol and Drug Programs . III . REASONS FOR RECOMMENDATIONS/BACKGROUND : On ' March 319 1987 , the Board approved Novation Contract #'24-301-13 with Center for Human Development for continuation of the School-Community Primary Prevention Program through October 31 , 1987 . By letter dated September 8 , 1987 , (copy attached) the State has informed the County that the School-Community Primary Prevention Program has been scheduled for renewal by the Department of Alcohol and Drug Programs for the twelve-month period ' from November 1 , 1987 through October 31 , 1988 . The County contracts with the Center for Human Development to carry out the program activities and services . To allow for continuation of program services while waiting for the State to process the pending contract documents , it is necessary to extend Contract 424-301-13 with the Center for Human Development . This document has been approved by the Department ' s Contracts and Grants Administrator in accordance with the guidelines approved by the Board ' s Order - of December 1 , 1981 (Guidelines for contract preparation and processing, . Health Services Department) . DG CONTINUED ON ATTACHMENT; __ YES SIGNATURE; RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENOATYON OF BOARD• OMMITTEE APPROVE OTHER ////// S I GNATURE I S 1: ACTION OF BOARD ONCT Q.17, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. JRIG: Health Services (Contracts) OCT 2 7 1987 CC: County Administrator ATTESTED Auditor-Controller PHIL BATCHELOR. CLERK OF THE BOARD OF Contractor SUPERVISORS AND COUNTY ADMINISTRATOR 'U/7-83 BY DEPUTY STATE-OF CALIFORNIA—HEALTH AND WELFARE AGENCY GEORGE DEUKMEJIAN, Goviemor DEPARTMENT OF ALCOHOL. AND DRUG PROGRAMS 111 CAPITOL MALL p SACRAMENTO, CA 95814 TTY (916) 445-1942 (916) 322-6690 September 8, 1987 Chuck Deutschman Drug Program Chief County of Contra Costa 2366 - A Stanwell Circle Concord, CA '94520 Dear Nr. Deutschman: Contract Number: D-0026-6 Renewal for School-Community Primary Prevention Program This is to inform you that your contract with the Department of Alcohol and Drug Programs for the School Community Primary Prevention Program is scheduled for renewal. Renewal will be dependent upon satisfactory performance of the contract specifications, submission of a satisfactory renewal plan and availability of funds. The Department intends to allocate $61,650 to contract for services from your county for a twelve (12) month period from November 1, 1987 through October 31, 1988. The following items comprise your renewal plan and must be submitted in order for your county to be considered for continued funding: 1. Program Design: Briefly describe the overall prevention program design currently used by the program. Include specifics regarding the work being done to meet identified:needs (e.g. .curriculums, forums, provision of technical assistance to community, etc.) If the program design reflects a departure from your original proposal submission you must provide an explanation for the departure and a• justification and rationale for any change in the program design. 2. Target Population: Describe the target population, the designated geographical service area and the anticipated number of participants that will be served by the program during the contract period. You must further detail the proportion of service utilization of program recipients by ethnicity (e.g. 3211, Native American; 8% Caucasian; 3% Aleutian). The Department is particularly concerned about the amount of public resources directed to the needs of minority groups. 3. Workscope/scheduling: Utilizing the attached forms, (attachments A & B) provide a detailed workplan -for the renewal period. This is to include 1) clear statements of broad program goals, 2) measurable objectives relating to each goal, 3) the specific activities and tasks that will be performed to meet each objective, 4) the expected outcomes or intended effects of each activity and 5) timelines and dates of key deliverables. 4. Budget: Utilizing the attached form, (attachment C) provide a detailed line item budget that reflects the total contract award. All line items must be fully explained and justified on a separate attachment with the budget as backup documentation for estimated costs. Personal Services are to include each authorized position listed-by title, and a line item for fringe benefits showing the percentage rate. A line item for each authorized position must provide the monthly salary range, number of months the position will be filled and the percent of time the position will devote to the project. A salary range should be shown to . permit any anticipated wage increases during the period covered by the contract. All salaries must be fully justified in your attachment. Operating Expenses are to include all other direct cost line items, such as rent, travel and per diem, supplies, insurance, consultants, etc. A line item for rent must identify the number of square feet to be utilized for the project and the cost per square foot. A line item for equipment rental must identify the type of rental equipment. Travel and per diem rates may not exceed state rates. Consultant costs must be fully explained and justified,. including cost per hour and number of hours. ' Fees should be consistent with the annual income of each consultant and market rates for similar services. There should be no line items entitled miscellaneous or other. All line items must be fully explained and justified. Additionally, the program must obtain a 10*4 match from the school(s) or school district(s). For this contract period, at least 5,% match shall be an actual cash contribution and the other half shall be an in-kind. . 5. Other: Your contract renewal submission must be accompanied by a cover letter signed by the County Office of Education and the County Drug Abuse Program Office indicating both have reviewed and approved the contents. The contract renewal package must be received by this office no later than October I, 1987. There will be insufficient time to process the contract after the date without disruptions in service delivery. Should you require additional information or fu er clarification, please contact Elena Valencia at (916) 324-0846. Sinc ely, KENNETH H. NELSEN Acting Deputy Director Enclosures Drug Programs cc: Lew Pebbles, SDE