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THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on January 20, 1987 by the following vote:
AYES: Supervisors Powers, Fanden, Torlakson and McPeak
NOES: None
ABSENT: Supervisor Schroder
ABSTAIN: None
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SUBJECT: 1987 Agenda Proceedings for Board of Supervisors
Sunne Wright McPeak, Chair of the Board of Supervisors for
the year 1987 , submitted a memorandum to the Board outlining proposed
Agenda Procedures and Board Chambers Improvements for 1987, a copy of
which is attached hereto and by reference incorporated herein.
IT IS BY THE BOARD ORDERED THAT THE aforesaid procedures and
recommendations of Supervisor McPeak are APPROVED.
I hereby certify that this is a true and correct copy of
an'action taken and entered on the minutes of the
Board of Supervise�s on the date shown.
ATTESTED: d
PHIL SAT ELOR,Ci£- .of the Board
of Supervisors and County Administrator
9g aleoufy
cc: County Administrator
County Counsel
S-7
Phil Batchelor
The Board of Supervisors Contra Clark of the Board
and
untyCounty Administration Building Costa �(a 5j 372- 2371 ministrafor
651 Pine St., Room 106 CountyMartinez, California 94553
Tan Power, tat District
Nair C.Fandan,2nd District
Sumn w� ak°4�District RECEIVED `
Tan Torlakson,5th District
0 6t x
JAN /,3 1987
'
PHIL BATCHELOR
To: Supervisor Nancy Fanden CLER913CP.RD OF SUFCRV1SOR3
CON COSTA CO
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From: Sunne Mc Peak, Chair
Date: January 13, 1986
Subject: 1987 Agenda Procedures and Board Chambers Improvements
In order to comply with the Brown Act amendments and to
facilitate the agenda process, I am recommending the following
agenda procedures for 1987 . Please let me know if you have any
suggested changes or additions.
Agenda Procedures
1 . Each Monday from 8: 30-9: 00 a.m. I will meet with Phil to
review Tuesday' s agenda.
2 . We will continue to have an invocation at the last meeting
of each month.
3 . Service awards will continue to be presented at the last
meeting of each month. Department heads will be .requested
to minimize the amount of time taken to present awards.
4 . Each week the consent calendar will be listed before other
items to accommodate those people not involved in other
business. In particular, approval of the consent calendar
will be listed before presentation of service awards on the
fourth Tuesday.
5 . As many closed session items as possible will be
considered on the first Tuesday of each month from noon to
3 p.m. with lunch provided. A second closed session as
needed on the third Tuesday of each month will be scheduled
at 1 : 30 p.m. This change should reduce the number of closed
sessions each month and allow you to make commitments that
extend beyond the lunch hour on the second and fourth
Tuesdays.
6 . Afternoon public hearings will begin at 3 p.m. on the first
and third Tuesdays, and at 2: 30 p.m. on the second and
fourth Tuesdays as a result of the closed session schedule.
. -2-
7 . To insure improvement in the overall communications between
County Administrator, Personnel Director, the Board of
Supervisors members and negotiators with regard to
employer-employee relations matters, a one-half day session
on employer-employee relations will be arranged in February.
8 . A new form will be created for persons wishing to address
the Board. The form will include instructions to speakers
regarding procedure, avoidance of repetition, and a reminder
to be brief and succinct so that everyone will have a fair
chance to speak. (Copy of new form attached. )
9 . The Resources Committee should be phased out and its items
combined with the other Board committees since it had been
created in response to a particular issue that is no longer
necessary on a continuing basis.
10. Board committee reports will be routinely listed for the
following week' s agenda. At the present time, it is often
very difficult for Board committee reports to be prepared
for presentation the next day. Also, the new Brown Act
amendments require that the subject matter of committee
reports be listed on the published agenda .of the Board of
Supervisors.
11. A violation of the new Brown Act amendments will exist if
the Board takes action on items not listed on the published
agenda. Personal items can be given to the Clerk one week
in advance so they may be listed on the published agenda the
following week. You may also bring up personal items for
information during one Board meeting and request they be
listed on the next agenda for determination.
Physical Improvements in Board Chambers
Three areas of improvement in the physical environment of the
Board chambers are currently receiving attention: 1) improving
the PA system (microphones and speakers) ; 2) general cleanup and
orderliness of the room prior to Tuesday morning; and 3 ) carpet
for noise reduction and attractiveness.
In general our agenda format and process has been working well.
Adopting these procedures should make it better. The major
change in the process will be the implementation of the Brown Act
amendments. In essence, the Board will not be able to take
action on any matter which has not been properly noticed. There
is a requirement for a 72-hour public notice. The agenda will be
posted each week at the courthouse to comply with the new law.
PB: lmj
I N S T R U C T I O N S F O R S P E A K E R S
1. Complete the Request to Speak form below and deposit it in the box to the left of
the speaker' s microphone.
2. When called upon to make your presentation, speak into the microphone. Begin your
presentation by stating your name and address; state whether you are speaking for
yourself or as a representative of an organization.
3. Provide the Clerk with a copy of your presentation or support documentation, if
available.
4. Please make your presentation brief and avoid repeating comments made by other
speakers.
FORMAT FOR PUBLIC HEARINGS
A. Staff presents the subject of the hearing.
B. Applicant or initiator presents his/her case.
C. Leading Organization or spokesperson opposed to the issues presents his/her
opposition.
D. Other individuals present their comments.
E. In an appeal, the applicant is given time for rebuttal.
**Depending on the number of speakers, the Chair reserves
the right to set time limits on speakers' presentations.**
(Return lower portion of this form to clerk)
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REQUEST TO SPEAR FORM
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board.
DATE PHONE
Representing
NAME Self or Organization
ADDRESS CITY
Check and complete the line applicable to your presentation:
I wish to speak on Agenda Item #
My comments will be general for - against
I wish to speak on the general subject of
I do not wish to speak but leave these comments for the Board to consider.
(continue on reverse side)