HomeMy WebLinkAboutMINUTES - 11052024 - BOS Complete Min PktMeeting Minutes
CONTRA COSTA COUNTY BOARD OF
SUPERVISORS
Supervisor John Gioia, District I
Supervisor Candace Andersen, District II
Supervisor Diane Burgis, District III
Supervisor Ken Carlson, District IV
Supervisor Federal D. Glover, District V
Clerk of the Board (925) 655-2000
clerkoftheboard@cob.cccounty.us
9:00 AMTuesday, November 5, 2024
1.CALL TO ORDER; ROLL CALL
District I Supervisor John Gioia, District II Supervisor Candace
Andersen, District III Supervisor Diane Burgis, District IV
Supervisor Ken Carlson, and District V Supervisor Federal D.
Glover
Present:
2.PLEDGE OF ALLEGIANCE
3.CLOSED SESSION
A.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6)
1.Agency Negotiators: Monica Nino.
Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California
Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs
Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa;
Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.;
Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and
Teamsters Local 856.
2.Agency Negotiators: Monica Nino.
Unrepresented Employees: All unrepresented employees.
B.CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)
(1))
1.Claim of Marc Jon Caviglia
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
There were no reports from closed session .
4.Inspirational Thought-
“We too, born to freedom, and believing in freedom, are willing to fight to maintain freedom. We, and
all others who believe as deeply as we do, would rather die on our feet than live on our knees .”
—Franklin D. Roosevelt
5.CONSIDER CONSENT ITEMS (Items listed as C.1 through C.105 on the following
agenda) – Items are subject to removal from Consent Calendar by request of any
Supervisor. Items removed from the Consent Calendar will be considered with the
Discussion Items.
Motion:Burgis
CarlsonSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, District IV Supervisor Carlson,
and District V Supervisor Glover
Aye:
Result:Passed
6.PRESENTATIONS
PR.1
GoMentum Station 2.0, Vision for Expansion PowerPoint 24-3943
Attachments:PR.1 GoMentum BOS Update Nov 5 2024.pptx
PR.2
PR.3
7.DISCUSSION ITEMS
D.1.CONSIDER accepting a report from Contra Costa Health (CCH) with
updates on the retailer surveying, including the store size and the number of
employees of the 32 unincorporated retail stores within the county; and
DIRECT CCH to develop and establish an ordinance that promotes the
placement of healthy food options at the point of sale in retail stores greater
than 2,000 square feet in unincorporated Contra Costa County. (Dr. Sefanit
Mekuria, MD MPH, Deputy Health Officer/Public Health, Kristian Lucas,
Director of Environmental Health, Denise Milosevich, Manager of Nutrition
and Physical Activity/Public Health, Bay Area Community Resource HOPS
Advocacy Team)
24-3743
Attachments:CCH Healthy Retail Slide Deck Final 11-05-2024.pptx
Correspondence Received.pdf
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
School; Jen Falbe; Diara Nevarez, De Anza High School; Eleana Miranda, Pinole
Valley High School; Karen Gardner; Aminah Akbari Amiya Jackson .
Written commentary (attached) provided by: Ali Uscilka, Program Director I Healthy
& Active Before 5; Silver Wiese, Pinole Valley High School; Eleana Miranda, Pinole
Valley HS; Eama Khan, de Anza High School; Anna Kirchner, Youth Leaders
Coordintor.
Accepted the report
Motion:Carlson
BurgisSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, District IV Supervisor Carlson,
and District V Supervisor Glover
Aye:
Result:Passed
D.2.CONSIDER approving the proposed Contra Costa County Public Art Policy
and providing direction on the development and implementation of a Public
Art Program for Contra Costa County. (Lara DeLaney, Senior Deputy
County Administrator)
24-3744
Attachments:Attachment A: CCC PUBLIC ART POLICY Proposed
Attachment B: PW Utility Box Information
Attachment C: Utility Box Art - Process Options
Attachment D: CCC Public Art Policy BOS Presentation
Continued to a future date uncertain.
Motion:Burgis
CarlsonSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, District IV Supervisor Carlson,
and District V Supervisor Glover
Aye:
Result:Passed
D.3.HEARING to consider adopting Resolution No. 2024-380, adopting the
Contra Costa County 2045 General Plan and Contra Costa County Climate
Action and Adaptation Plan 2024 Update, making related findings, and
taking related actions under the California Environmental Quality Act
including certifying an environmental impact report and adopting a
mitigation monitoring and reporting program, as recommended by the
County Planning Commission and Conservation and Development Director.
(John Kopchik, Conservation and Development Director)
RES
2024-380
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Attachments:Exhibit A - Public Hearing Draft Contra Costa County 2045 General
Plan
Exhibit B - Public Hearing Draft Contra Costa County Climate Action
and Adaptation Plan 2024 Update
Exhibit C - Contra Costa County 2045 General Plan and Climate
Action Plan Draft Environmental Impact Report
Exhibit D - Contra Costa County 2045 General Plan and Climate
Action Plan Final Environmental Impact Report
Exhibit E - Mitigation Monitoring and Reporting Program
Exhibit F - CEQA Findings of Fact and Statement of Overriding
Considerations.docx
Exhibit G - Findings to Adopt the Contra Costa County 2045 General
Plan
Exhibit H - County Planning Commission Resolution No. 3-2024
Exhibit I - Public Comments
Exhibit J - PowerPoint Presentation
Correspondence Rec.pdf
Motion:Burgis
CarlsonSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, District IV Supervisor Carlson,
and District V Supervisor Glover
Aye:
Result:Passed
D.4.RECEIVE the Anti-Human Trafficking Update from the Employment and
Human Services Department, in partnership with the Contra Costa District
Attorney’s Office and the Contra Costa Human Trafficking Task Force,
regarding anti-human trafficking efforts in Contra Costa County, as
recommended by the Family and Human Services Committee. (Mélody
Saint-Saëns and Corinna Espino, Employment and Human Services
Department; and Katrina Natale, Contra Costa Human Trafficking
Taskforce)
24-3745
Attachments:24.10.18 Anti-Human Trafficking Report 24.11.05 BOS Mtg_Rev
Draft -FINAL for Agenda Packet
Accepted the report.
Motion:Gioia
CarlsonSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, and District IV Supervisor
Carlson
Aye:
District V Supervisor GloverAbsent:
Result:Passed
D.5.CONSIDER adopting Resolution No. 2024-375 to reduce the County
Certified Unified Program Agency's Accidental Release Prevention Program
2 Fees below the amounts approved by Board of Supervisors Resolution No.
Page 4 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
2024-293, adopted on August 13, 2024, as recommended by the Health
Services Department, Hazardous Materials Program. (Nicole Heath, Director
of Hazardous Materials Programs)
Attachments:Staff report on Feasibility Study
Proposed Fee Schedule (Amended) August 13, 2024
CalARP Program 2 Fees Proposal 11-5-24
Adopted
Motion:Gioia
CarlsonSecond:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, and District IV Supervisor
Carlson
Aye:
District V Supervisor GloverAbsent:
Result:Passed
D.6 CONSIDER consent item previously removed.
There were no consent items removed for discussion .
D.7 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment . Written commentary was provided by Lisa
Kirk (attached).
Public Comment written.24-3942
Attachments:2024-11-05 D.7 Public comment_ animal benefit fund.pdf
D.8 CONSIDER reports of Board members.
8.11:00 A.M. Veterans Day Celebration
9.ADJOURN in memory of Steven Burchik, Vietnam Veterans of Diablo Valley member
Adjourned today's meeting at 2:50 p.m.
10.CONSENT CALENDAR
Board Standing Committees (referred items)
CONSIDER CONSENT ITEMS
A motion was made to approve the Consent Agenda. The motion carried by the
following vote:
District I Supervisor Gioia, District II Supervisor Andersen,
District III Supervisor Burgis, District IV Supervisor Carlson,
and District V Supervisor Glover
Aye:
Result:Passed
C.1.ACCEPT the Fiscal Year 2023/24 Animal Benefit Fund Report, as
recommended by the Internal Operations Committee. (No fiscal impact)
24-3649
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Attachments:ABF Presentation to IOC_Oct 2024
approved
Board of Supervisors (district offices)
C.2.ACCEPT Board members meeting reports for October 2024.24-3650
Attachments:District III October 2024.pdf
District IV October 2024.xlsx
approved
Clerk of the Board
C.3.ADOPT Resolution No. 2024-370 proclaiming November 6, 2024, as
the Contra Costa County Shelter-in-Place Education Day, as
recommended by the Health Services Director.
RES
2024-370
Attachments:2024 Shelter in Place Drill Fact Sheet
Signed Resolution 2024-370.pdf
adopted
C.4.ADOPT Resolution No. 2024-371 declaring November 2024 as National
Adoption Month in Contra Costa County, as recommended by the
Employment and Human Services Director.
Attachments:Resolution 2024-371_.pdf
adopted
C.5.ADOPT Resolution No. 2024-372 in honor of Veteran's Day, as
recommended by Supervisor Glover.
RES
2024-372
Attachments:Resolution 2024-372_.pdf
adopted
C.6.APPOINT Kate Lewis to the B2 American Heart Association
Representative seat, Michael Gregory to the B3 American Red Cross
Representative seat, Wayne Repard to the B4 California Highway Patrol
Representative seat, Jonas Aguiar to the B6 Contra Costa Fire Chiefs’
Association Representative seat, Scott Vermillion to the B7 Contra
Costa Police Chiefs’ Association Representative seat, Chad Pierce to the
B13 Contra Costa Health – Behavioral Health Representative seat, Xon
Burris to the C1 Ambulance Providers (9-1-1 Contract) Representative
seat; and REAPPOINT James Lambert to the B9 Hospital Counsel - East
Bay Representative seat, Joshua McMurray to the B10 Public Managers’
Association Representative seat, Gary Giusti to the C3 EMS Training
Institution Representative seat, Nicholas Fajardo to the C 4 Private
Provider Field Paramedic Representative, Lance Maples to the C 5 Public
Provider Field Paramedic Representative, Ari Kestler to the C 6
Emergency Department Physicians’ Representative seat, Marshall
Bennett, EMS Director to the Ex Officio Representative seat, and Senai
24-3651
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Kidane, EMS Medical Director to the Ex Officio Representative seat on
the Emergency Medical Care Committee for terms ending September 30,
2026, as recommended by the Health Services Director.
Attachments:B2 - Kate Lewis_Redacted
B3 - Michael Gregory_Redacted
B4 - Wayne Repard_Redacted
B6 - Jonas Aguiar_Redacted
B7 - Scott Vermillion_Redacted
B13 - Chad Pierce_Redacted
C1 - Xon Burris_Redacted
approved
C.7.APPOINT and REAPPOINT Members to the Crockett-Carquinez Fire
Protection District Advisory Commission for terms ending December
31, 2028, as recommended by Supervisor Glover.
24-3652
approved
C.8.DECLARE a vacancy in the District V Seat 2 on the Measure X
Community Advisory Board for a term ending March 31, 2025, as
recommended by Supervisor Glover.
24-3653
Attachments:Vacancy Notice.pdf
approved
C.9.REAPPOINT members to the Pacheco Municipal Advisory Council for
terms ending December 31, 2028, as recommended by Supervisor
Glover.
24-3654
approved
C.10
.
REAPPOINT Debra Mason to the School Representative Seat, Marcia
Lessley to the Bay Point Municipal Advisory Council Seat, and Khurram
Shah to the Bay Point Chamber of Commerce Seat on the Keller Canyon
Mitigation Fund Review Committee for terms ending December 31,
2028, as recommended by Supervisor Glover.
24-3655
approved
C.11
.
REAPPOINT Lloyd Lee Mason to the Bay Point Municipal Advisory
Council Seat 1 and Charles Tremaine to the Bay Point Municipal
Advisory Council Seat 2 on the Los Medanos Health Advisory
Committee for terms ending December 21, 2028, as recommended by
Supervisor Glover.
24-3656
approved
C.12
.
REAPPOINT Bruce "Ole" Ohlson to the District V Seat on the
Countywide Bicycle Advisory Committee for a term ending December
31, 2026, as recommended by Supervisor Glover.
24-3657
approved
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
C.13
.
REAPPOINT John F. Jones to the District V Representative Seat on The
First 5 Children And Families Commission for a term ending December
31, 2027 as recommended by Supervisor Glover.
24-3658
approved
C.14
.
REAPPOINT Lorena Castillo, Renee Fernandez-Lipp, and Igor
Skaredoff to the Contra Costa Resource Conservation District Board of
Directors to new four-year terms ending on November 30, 2028, as
recommended by the Internal Operations Committee.
24-3659
Attachments:Allen, Derene (RCD) 09-24-24
Castillo Lorena (RCD) 2024
Fernandez-Lipp, Renee (RCD) 09-25-24
Skaredoff, Igor (RCD) 09-01-24
CCRCD Press Release for board opening_2024
approved
C.15
.
REAPPOINT Supervisor John Gioia as the Board of Supervisors
representative and reappoint Supervisor Diane Burgis as the Board's
alternate representative on the California State Association of Counties'
Board of Directors to new terms beginning November 30, 2024 and
ending on November 29, 2025, as recommended by Supervisor Glover.
24-3660
approved
Clerk-Recorder/Elections
C.16
.
APPROVE and AUTHORIZE, the Purchasing Agent, or designee, to
execute, on behalf of the Clerk-Recorder, a purchase order with ELD
Experts, LLC (dba Monarch), in an amount not to exceed $45,499, for
the acquisition of security cameras, fixtures, and related hardware and
software. (100% General Fund, California Help America Vote Act grant)
24-3661
approved
C.17
.
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to
execute a contract with NBS Government Finance Group in an amount
not to exceed $14,000 for consultation and review of billing
methodology for conducting elections on behalf of participating
jurisdictions, for the period November 5, 2024 through February 28,
2025. (100% General Fund)
24-3662
approved
Conservation & Development
C.18
.
APPROVE and AUTHORIZE the Conservation and Development
Director, or designee, to execute a contract amendment with Robert
Gurule (dba Water Heaters Express), to extend the term from July 31,
2025 through July 31, 2026 and increase the payment limit by $400,000
to a new payment limit of $600,000 for the purchase or repair of
24-3741
Page 8 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
additional water heater equipment. (100% State and Federal
Weatherization Program funds)
approved
C.19
.
APPROVE and AUTHORIZE the Conservation and Development
Director, or designee, to execute an agreement with the Metropolitan
Transportation Commission (MTC) to provide a waiver of claims and
indemnification by the County to enable the County to receive $500,000
in technical assistance from MTC consultants for priority production
area planning and implementation. (100% MTC funds, no County
match)
24-3742
approved
C.20
.
APPROVE an allocation of $1,150,000 from the Livable Communities
Trust (District V portion) to provide expanded education, recreation,
childcare, and food security services and benefits to communities in
District V, and AUTHORIZE the Conservation and Development
Director, or designee, to execute contracts in a total amount not to
exceed $1,150,000 with identified public and private nonprofit
organizations to carry out the services and benefit activities, for the
period November 1, 2024 through June 30, 2026, as recommended by
Supervisor Glover. (100% Livable Communities Trust funds, District V
portion)
24-3746
Attachments:Attachment A LCT Project List 11-5-2024 BOS
Attachment B LCTF 24-26 District V Project Recommendations
approved
County Administration
C.21
.
RECEIVE report on the third quarter progress of the five grant projects
from the first allocation of Innovation Funds, and AUTHORIZE the
County Administrator, or designee, to extend the grant period through
June 30, 2025 for selected projects, as recommended by the County
Administrator. (No fiscal impact)
24-3722
approved
C.22
.
ADOPT administrative revisions to the Board of Retirement
Regulations, as adopted by the Board of Retirement of the Contra Costa
County Employees Retirement Association on September 25, 2024.
24-3723
Attachments:CCCERA Board Regulations - Revised 2024
CCCERA Board Regulations - Revised 2024 (redlined)
approved
District Attorney
C.23
.
APPROVE and AUTHORIZE the District Attorney, or designee, to
execute a contract with General Datatech, LP in an amount not to exceed
24-3663
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
$94,125 for the installation of backup storage to accommodate data
growth, for the period November 1, 2024 through January 13, 2026.
(100% General Fund)
approved
C.24
.
APPROVE Budget Amendment No. BDA-24-00763 authorizing
revenue appropriations from the California Department of Industrial
Relations in the amount of $720,000 to the District Attorney's Office to
fund the Workers’ Rights Enforcement Grant Program. (100% State)
24-3664
Attachments:BDA-24-00763-Workers Rights Enforcement Grant.pdf
approved
C.25
.
APPROVE Budget Amendment No. BDA-24-00764 authorizing the
reduction of revenue appropriations from the Federal Bureau of
Investigations in the amount of $8,250 to the District Attorney's Office
to fund the FBI Safe Street Task Force Facility Rental and Utilities Cost .
(100% Federal)
24-3665
Attachments:BDA-24-00764-Remove Expired FBI Grant.pdf
approved
Employment & Human Services
C.26
.
ADOPT Resolution No. 2024-376 to approve and authorize the
Employment and Human Services Director, or designee, to execute a
revenue amendment #2 with the State of California Department of
Community Services and Development to increase funding by $42,637
to a new payment limit not to exceed $4,982,646 for the Low-Income
Home Energy Assistance Program with no change to the term through
June 30, 2025. (100% Federal)
RES
2024-376
adopted
C.27
.
ADOPT Resolution No. 2024-377 to approve and authorize the
Employment and Human Services Director, or designee, to execute a
revenue amendment #2 with the State of California Department of
Community Services and Development (CSD) to increase funding by
$7,000 for a new payment limit of $971,470 for the Community Services
Block Grant program services with no change to the term through April
30, 2025. (100% Federal)
adopted
C.28
.
APPROVE and AUTHORIZE the Employment and Human Services
Director, or designee, to execute a contract with Meals on Wheels
Diablo Region, in an amount not to exceed $245,676 for the provision of
the Dignity at Home Fall Prevention Program services for the period
October 1, 2024 through September 30, 2026. (100% Measure X).
24-3726
approved
Page 10 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
C.29
.
APPROVE and AUTHORIZE the Employment and Human Services
Director, or designee, to execute a contract with Empowered Aging, in
an amount not to exceed $355,138 to provide Long Term Care
Ombudsman services for the period September 1, 2024 through June 30,
2026. (100% Measure X)
24-3727
approved
C.30
.
APPROVE and AUTHORIZE the Employment and Human Services
Director, or designee, to execute an interagency agreement with San
Ramon Valley Unified School District, in an amount not to exceed
$1,077,626, to provide state preschool services for the period July 1,
2024, through June 30, 2026. (100% State)
24-3728
approved
C.31
.
APPROVE and AUTHORIZE the Employment and Human Services
Director, or designee, to execute a revenue agreement with the
Department of Justice, Office of Violence Against Women, to accept
funds up to $800,000 to continue the implementation of the Enhanced
Training and Services to End Violence and Abuse of Women Later in
Life Program for the period October 1, 2024 through September 30,
2027. (100% Federal)
24-3729
approved
C.32
.
APPROVE and AUTHORIZE the Employment and Human Services
Director, or designee, to execute a revenue agreement with Mount
Diablo Unified School District to accept funds in an amount not to
exceed $27,108 for the provision of food services to the Crossroads High
School childcare program for the period August 1, 2024, through June
30, 2025. (100% Mount Diablo Unified School District)
24-3730
approved
C.33
.
APPROVE Budget Amendment No. BDA-24-00756 authorizing the
transfer of current year appropriation of $6,397,440 from the
Employment and Human Services Department (EHSD) – Community
Services Bureau (CSB) to the Employment and Human Services
Department - Workforce Development Board (WDB) and $1,819,200
from the Employment and Human Services Department (EHSD) –
Community Services Bureau (CSB) to the Employment and Human
Services Department – Administration (Policy & Planning) Bureau as
recommended by the Employment and Human Services Director .
24-3731
Attachments:BDA-24-00756.pdf
approved
C.34
.
RATIFY the execution of a revenue agreement with the State of
California, Board of State and Community Corrections to pay the County
an amount not to exceed $1,000,000 for the County’s implementation of
24-3732
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
the Byrne State Crisis Intervention Program Grant for the period July 15,
2024 through September 30, 2026. (100% Federal)
approved
Health Services
C.35
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Health Management Associates, Inc ., in an
amount not to exceed $1,470,000 for consultation and technical
assistance with regard to technology implementation of the Medicaid
Dual Eligible Special Needs Plan for the period January 1, 2025 through
June 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)
24-3666
approved
C.36
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Ethereal Connectedness, Inc, in an amount not
to exceed $205,000 to provide Medi-Cal specialty mental health services
to members in Contra Costa County for the period November 1, 2024
through June 30, 2026. (50% Federal Medi-Cal; 50% State Mental
Health Realignment)
24-3667
approved
C.37
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with the City of San Pablo, to pay the County an
amount not to exceed $112,644 to provide homeless outreach services
for the Coordinated Outreach, Referral and Engagement Program for the
period July 1, 2024 through June 30, 2025. (74% City of San Pablo, 26%
County)
24-3668
approved
C.38
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Medical Information Technology,
Inc, to increase the payment limit by $260,000 to an amount not to
exceed $867,000 for additional software license and maintenance
services for its Health Care Information Systems solution with no change
in the term ending January 31, 2026. (100% Hospital Enterprise Fund I)
24-3669
approved
C.39
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Viet H. Ho, M.D., a Professional Corp., in an
amount not to exceed $510,000 to provide ophthalmology services for
Contra Costa Health Plan members and County recipients for the period
December 1, 2024 through November 30, 2027. (100% Contra Costa
Health Plan Enterprise Fund II)
24-3670
approved
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
C.40
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Bridge Medical Consultants, Inc ., in an
amount not to exceed $1,800,000 to provide neurology services to
Contra Costa Health Plan members and County recipients for the period
December 1, 2024 through November 30, 2027. (100% Contra Costa
Health Plan Enterprise Fund II)
24-3671
approved
C.41
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Skilled Facility Health Care Solutions, Inc ., in
an amount not to exceed $400,000 to provide wound care services for
Contra Costa Health Plan members and County recipients for the period
December 1, 2024 through November 30, 2026. (100% Contra Costa
Health Plan Enterprise Fund II)
24-3672
approved
C.42
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Trace3, LLC, to increase the
payment limit by $136,860 to an amount not to exceed $182,480, and
extend the term through April 30, 2026 for specialized information
technology consulting services and support for Contra Costa Health data
centers. (100% Hospital Enterprise Fund I)
24-3673
approved
C.43
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Robert E. Beer, M.D. (dba Balfour
Dermatology), in an amount not to exceed $300,000 to provide
dermatology services for Contra Costa Health Plan members and County
recipients for the period November 1, 2024 through October 31, 2027.
(100% Contra Costa Health Plan Enterprise Fund II)
24-3674
approved
C.44
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with the United States Department of Housing and
Urban Development, to pay the County an amount not to exceed
$1,217,035 for County’s Continuum of Care project to provide support
services to homeless residents in Contra Costa County for the period
October 1, 2024 through September 30, 2025. (80% Federal, 20%
County)
24-3675
approved
C.45
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with The Regents of the University of California,
on behalf of University of California Davis Health, in an amount not to
exceed $40,000 to provide specialized outside laboratory testing services
for Contra Costa Regional Medical and Health Centers for the period
November 1, 2024 through October 31, 2027. (100% Hospital Enterprise
24-3676
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BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Fund I)
approved
C.46
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with the City of El Cerrito, to pay the County an
amount not to exceed $108,822 to provide homeless outreach services
for the Coordinated Outreach, Referral and Engagement Program for the
period July 1, 2024 through June 30, 2025. (74% City of El Cerrito, 26%
County)
24-3677
approved
C.47
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with the United States Department of Housing and
Urban Development, to pay County an amount not to exceed $288,406
for housing sites for homeless youth with disabilities, mental illness,
substance abuse, HIV/AIDS and dual diagnosis for the Permanent
Connections Supportive Housing Program for the period July 1, 2024
through June 30, 2025. (80% Federal, 20% County)
24-3678
approved
C.48
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Bay Area Community Resources,
Inc., to increase the payment limit by $12,314 to an amount not to
exceed $414,181 for additional Substance Abuse Prevention Treatment
services for offenders referred through the Assembly Bill 109 criminal
justice realignment program in West Contra Costa County with no
change in the term ending June 30, 2025. (100% Opioid Settlement
funds)
24-3679
approved
C.49
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Abdul W. Wali, M.D., to modify
the contract provisions to conform with Department of Managed
Healthcare requirements and provide additional medical consultation
services to the Contra Costa Health Plan Medical Management Team
with no change in the payment limit of $400,000 or term ending March
31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)
24-3680
approved
C.50
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Carmen Lam, DO, to modify the
contract provisions to conform to the California Department of Managed
Health Care requirements and provide additional medical consultation
services to the Contra Costa Health Plan Medical Management Team,
with no change in the payment limit of $400,000 or term ending
February 28, 2025. (100% Contra Costa Health Plan Enterprise Fund II)
24-3681
Page 14 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
approved
C.51
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to submit a grant application with the California Department of
Resources Recycling and Recovery, to pay the County an amount not to
exceed $500,000 to perform enforcement/compliance and surveillance
activities at waste tire facilities for the Environmental Health Waste Tire
Enforcement Program for the period June 30, 2025 through September
30, 2026. (No County match)
24-3682
approved
C.52
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Oliver Wyman Actuarial
Consulting, Inc., to provide additional actuarial services for the Contra
Costa Health Plan and Contra Costa Health Services, with no change in
the payment limit of $450,000 or term ending November 30, 2026.
(100% Contra Costa Health Plan Enterprise Fund II)
24-3683
approved
C.53
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Sanhyd, Inc. (dba Kyakameena Center), in an
amount not to exceed $990,000 to provide skilled nursing facility
services for Contra Costa Health Plan members and county recipients for
the period November 1, 2024 through October 31, 2027. (100% Contra
Costa Health Plan Enterprise Fund II)
24-3684
approved
C.54
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Healthrisk Resource Group, Inc.,
to provide additional claims processing and negotiation services for the
Contra Costa Health Plan with no change in the payment limit of
$300,000 or term ending February 28, 2027. (100% Contra Costa Health
Plan Enterprise Fund II)
24-3685
approved
C.55
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to submit an application to National Environmental Health Association,
in partnership with the U.S. Food and Drug Administration, to pay the
County an amount not to exceed $22,500 to assist the Retail Food
Program with conformance to the U.S. Food and Drug Administration
Voluntary National Retail Food Regulatory Program Standards for the
period January 1, 2025 through December 31, 2025. (No County match)
24-3686
approved
C.56
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Symplr Care Management LLC,
to modify the contract provisions to conform to the California
24-3687
Page 15 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Department of Managed Health Care requirements and provide
additional credentialing support services for the Contra Costa Health
Plan with no change in the payment limit of $900,000 or term ending
August 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II)
approved
C.57
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Advocates for Human Potential, Inc., to pay
County an amount not to exceed $8,718,750 to participate in the
California Department of State Hospitals Incompetent to Stand Trial
Diversion and Community Based Restoration Infrastructure Project to
provide ongoing services to program participants and maintain capital
facilities funded by this allocation through June 30, 2028. (No County
match)
24-3688
approved
C.58
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with Contra Costa Crisis Center, to
increase the payment limit by $50,000 to an amount not to exceed
$249,965 for additional prevention and diversion counseling and referral
services to the County’s Emergency Shelter System’s 2-1-1 information
telephone line with no change in the term ending June 30, 2025. (40%
Contra Costa Health Plan Housing and Homeless Incentive Program
funds; 36% Department of Housing and Urban Development
Coordinated Entry; 20% Community Solutions Grant; 4% Employment
and Human Services Department Bringing Families Home Grant)
24-3689
approved
C.59
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract with Bay Area Community Services, Inc ., in an
amount not to exceed $4,000,000 to operate the Delta Landing Interim
Housing Program for homeless individuals in East County for the period
July 1, 2024 through June 30, 2025. (100% Homeless Housing
Assistance and Prevention Grant funds)
24-3690
approved
C.60
.
APPROVE and AUTHORIZE the Health Services Director, or designee,
to execute a contract amendment with The Justice Collective LLC, to
extend the term through September 30, 2025 to continue providing
consultation, training, data analytics and technical support regarding
development of equity efforts, initiatives and policies for the Health
Services Department with no change in the payment limit of $247,000.
(100% Hospital Enterprise Fund I)
24-3691
approved
C.61
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute on behalf of the Health Services Director, a purchase order with
24-3692
Page 16 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Priority Healthcare Distribution, Inc. dba CuraScript Specialty
Distribution, in an amount not to exceed $500,000, for the hormone
implant Nexplanon to be used at the Contra Costa Regional Medical
Center, Health Clinics and Detention Centers, for the period December
1, 2024 through November 30, 2025. (100% Hospital Enterprise Fund I)
approved
C.62
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute on behalf of the Health Services Director, a blanket purchase
order with Tri-Pharma, Inc. in an amount not to exceed $1,500,000 for
the purchase of intravenous solutions, RhoGAM and other supplies as
needed for Contra Costa Health for the period from October 1, 2024
through September 30, 2026. (100% Hospital Enterprise Fund I)
24-3693
approved
C.63
.
APPROVE the new medical staff, allied health, and tele-radiologist
appointments and reappointments, additional privileges, medical staff
advancement, and resignations as recommended by the Medical Staff
Executive Committee and by the Health Services Director. (No fiscal
impact)
24-3694
Attachments:2024-11-05 C.63 Listing.pdf
approved
C.64
.
CONTINUE the emergency action originally taken by the Board of
Supervisors on November 16, 1999, and most recently approved by the
Board on September 10, 2024 regarding the issue of homelessness in
Contra Costa County, as recommended by the Health Services Director.
(No fiscal impact)
24-3695
approved
C.65
.
RATIFY the execution of a contract with Alvarez & Marsal Healthcare
Industry Group, LLC, in an amount not to exceed $6,139,200 to provide
interim Chief Financial Officer services including management of all
day-to-day financial operations of the Health Services Department for
the period October 1, 2024 through September 30, 2025. (20% Hospital
Enterprise Fund I; 80% Contra Costa Health Plan Enterprise Fund II)
24-3696
approved
Housing Authority
C.66
.
Acting as the governing board of the Contra Costa Housing Authority:
APPROVE and AWARD a contract in the amount of $969,900 plus up
to $96,990 for contingencies as authorized by the Housing Authority
Executive Director to EVRA Construction for the modernization of four
housing units located in the Alhambra Terrace public housing
development in the City of Martinez, and TAKE related actions. (100%
U.S. Housing and Urban Development funds)
24-3604
Page 17 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
approved
C.67
.
Acting as the governing board of the Contra Costa County Housing
Authority, APPROVE and AUTHORIZE the Housing Authority
Executive Director, or designee, to execute a contract with Alliance
Technologies in an amount not to exceed $180,000 to provide electronic
records management and audit reporting services to the Housing
Authority for the period November 5, 2024 through December 31, 2025.
24-3611
approved
Human Resources
C.68
.
ADOPT Position Adjustment Resolution No. 26356 to reallocate the
salary of the Children and Family Services Director - Exempt (XAD5) at
salary plan and grade B85 2113 ($12,714.11-$16,226.79) to salary plan
and grade B85 1020 ($13,985.49-$17,849.42), in the Employment and
Human Services Department. (10% County, 50% Federal, 40% State)
24-3737
Attachments:P300_26356
Position assignments
Salary Scale XAD5 Children and Family Svcs Director Exempt
Signed P300 26356.pdf
approved
C.69
.
ADOPT Position Adjustment Resolution No. 26354 reallocating the
classification of Chief of Labor Relations on the salary schedule,
establishing the classifications of Labor Relations Supervisor-Exempt,
Senior Labor Relations Analyst - Exempt, and Labor Relations Analyst -
Exempt, reclassifying certain incumbents into the new classifications
and abolishing the classifications of Principal Labor Relations Analyst,
Labor Relations Analyst II and Labor Relations Analyst I in the County
Administrator's Office, Labor Relations division. (100% General Fund)
24-3748
Attachments:P300 No. 26354
P300 No. 26354 - Additional Information
Salary Plan - Labor Relations Exempt Series
Incumbent Placement - Labor Relations Exempt Series
Signed P300 26354.pdf
approved
C.70
.
ADOPT Position Adjustment Resolution No. 26262 to reallocate the
salary of Veterinary Assistant (BKRA) (represented) from salary plan
and grade QA5 1063 ($4,492.91- $5,461.15) to ($4,717.55-$5,734.21),
Animal Shelter Veterinarian-Exempt (BKS 1) (unrepresented) from
salary plan and grade B85 1957 ($10,897.07-$13,245.46) to
($11,441.93-$13,907.73), and Chief of Shelter Medicine-Exempt
(BKD1) (unrepresented) from salary plan and grade B85 1958
($12,761.56- $15,511.75) to ($13,399.64-$16,287.34) in the Animal
Services Department. (100% General Fund)
24-3738
Page 18 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Attachments:P300 No. 26262 - ASD Salary Study
P300 26262 - Attachment 1
AS Salary planning
EE impact spreadsheet
Signed P300 26262.pdf
approved
C.71
.
ADOPT Position Adjustment Resolution No. 26364 to increase the
hours of one (1) vacant Departmental Human Resources Analyst II from
part-time (24/40) to full-time and decrease the hours of one (1) Mental
Health Clinical Specialist from full-time to part-time (24/40) in the
Health Services Department. (Cost Increase- Hospital Enterprise Fund I)
24-3739
Attachments:P300-26364
Signed P300 26364.pdf
approved
C.72
.
ADOPT Position Adjustment Resolution No. 26358 to cancel one (1)
full-time vacant Deputy County Counsel-Advanced (unrepresented)
position and add one (1) full-time Deputy County Counsel-Standard -
Exempt (unrepresented) position in the Office of the County Counsel .
24-3740
Attachments:P300 No. 26358
Signed P300 26358.pdf
approved
Library
C.73
.
APPROVE and AUTHORIZE the Purchasing Agent to execute, on
behalf of the County Librarian, a purchase order with Newsbank, Inc., in
an amount not to exceed $58,236 for the renewal of online newspaper
subscriptions (Black Life in America, Hispanic Life in America, East
Bay Times Collection, Contra Costa News Collection), for the period
January 1 through December 31, 2025. (100% Library Fund)
24-3697
approved
C.74
.
APPROVE and AUTHORIZE the Purchasing Agent to execute, on
behalf of the County Librarian, a purchase order with America Learns,
LLC, in an amount not to exceed $18,500 for the renewal of America
Learns Impact Suite subscription, for the period January 1 through
December 31, 2025. (100% Library Fund)
24-3698
approved
C.75
.
APPROVE and AUTHORIZE the Purchasing Agent to execute, on
behalf of the County Librarian, a purchase order with Califa Group in an
amount not to exceed $40,230 for the renewal of Carahsoft Technology
Corp’s LinkedIn Learning subscription, for the period October 1, 2024
through September 30, 2025. (100% Library Fund)
24-3699
Page 19 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
approved
Probation/Reentry and Justice
C.76
.
APPROVE and AUTHORIZE the County Probation Officer, or
designee, to execute a contract amendment with Family Spring
Psychology, P.C., to extend the term end date from October 31, 2024 to
October 31, 2025 for continued mental health and substance abuse
treatment services to Probation clients, with no change to the payment
limit of $216,000. (100% State)
24-3736
approved
Public Works
C.77
.
ADOPT Resolution No. 2024-373 approving and authorizing the Public
Works Director, or designee, to fully close a portion of Highgate Road,
between 32 Highgate Road and 36 Highgate Road, on December 12,
2024, from 7:00 a.m. through 5:00 p.m., for the purpose of a utility pole
replacement, Kensington area. (No fiscal impact)
RES
2024-373
adopted
C.78
.
ADOPT Resolution No. 2024-374 approving the Parcel Map and
Subdivision Agreement for urban lot split minor subdivision
MS24-0002, for a project being developed by Ronald and Karen Cox, as
recommended by the Public Works Director, Walnut Creek area. (No
fiscal impact)
RES
2024-374
Attachments:Parcel Map
Subdivision Improvement Agreement
Tax Letter
adopted
C.79
.
APPROVE the Danville Boulevard-Orchard Court Improvements
Project contingency fund increase of $350,000 for a new contingency
fund total of $626,007, and a new payment limit of $3,386,077, effective
November 5, 2024, as recommended by the Public Works Director,
Alamo area. (66% Highway Safety Improvement Program Grant Funds,
33% Measure J Funds, and 1% Local Road Funds)
24-3704
approved
C.80
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the Public Works Director, a blanket purchase
order amendment with County Asphalt, LLC, effective November 5,
2024, to increase the payment limit by $350,000 to a new payment limit
of $850,000 for asphalt concrete for road maintenance work, with no
change to the term, Countywide. (100% Local Road Funds)
24-3705
approved
Page 20 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
C.81
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the Public Works Director, a blanket purchase
order amendment with Cresco Equipment Rentals effective November 5,
2024, to increase the payment limit by $500,000 to a new payment limit
of $800,000 for rentals of heavy equipment used for road and flood
maintenance work, with no change to the term, Countywide. (100%
Local Road and Flood Control Funds)
24-3706
approved
C.82
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the County, an amendment to a master leasing
agreement with J.R.R. Enterprises, Inc. (dba Caltronics Business
Systems), effective July 1, 2024, to increase the payment limit from
$12,000,000, to $20,000,000, and to update the models and
specifications of copiers and multifunction devices, Countywide. (100%
User Departments)
24-3707
Attachments:Caltronics Master Agreement Amend
Exhibit A-1
Exhibit B-1
Exhibit E-1
Exhibit M
Exhibit N
approved
C.83
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the County, an amendment to a participating
addendum and a blanket purchase order with HD Supply Facilities
Maintenance, LP, to increase the payment limit by $3,400,000 to a new
payment limit of $6,500,000, with no change to the term, for cleaning
supplies and equipment under terms of a Master Contract awarded by
Fresno Unified School District, Countywide. (100% User Departments)
24-3708
Attachments:Addendum Amendment HD Supply
approved
C.84
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the Public Works Director, a purchase order
amendment with Access Hardware Supply, Inc., to increase the payment
limit by $601,000 to a new payment limit of $800,000 for various
hardware and system access supplies and all related items as needed, to
secure County buildings and meet ADA requirements, with no change to
the term ending March 3, 2026, Countywide. (100% General Fund)
24-3709
approved
C.85
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the Public Works Director, a blanket purchase
order with Heritage Landscape Supply Group, Inc., in an amount not to
24-3710
Page 21 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
exceed $700,000, for chemical herbicides, for the period of November 5,
2024, through November 4, 2027, Countywide. (100% Local Road and
Flood Control District Funds)
approved
C.86
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the County, a purchase order amendment with Fire
Facilities, Inc., to increase the payment limit by $25,275 to a new
payment limit of $394,915 to cover additional costs related to the
patented Law Enforcement Training Structure for the Office of the
Sheriff at 11990 Marsh Creek Road, Clayton area. (100% General Fund)
24-3711
Attachments:Signed Sole Source Law Enforcement Training Tower
approved
C.87
.
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to
execute, on behalf of the County, an amendment to a master leasing
agreement with UBEO West, LLC, effective July 1, 2024, to increase the
payment limit from $12,000,000, to $24,000,000, and to update the
models and specifications of copiers and multifunction devices that
County departments may lease for 36 to 60 months through purchase
orders issued between July 1, 2024, and June 30, 2027, as recommended
by the Public Works Director, Countywide.(100% User Departments)
24-3712
Attachments:UBEO (RMC) Master Agreement Amend No. 2
Exhibit A - 1.1
Exhibit A - 1.2
Exhibit A - 1.3
Exhibit A - 1.4
Exhibit B - 1.1
Exhibit B - 1.2
Exhibit B - 1.3
Exhibit B - 1.4
Exhibit E -1
approved
C.88
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract amendment with WSP USA, Inc ., effective
September 30, 2024, to increase the payment limit by $100,000 to a new
payment limit of $850,000 and to extend the term through September 30,
2025, for on-call construction management services, Countywide. (100%
Various Funds)
24-3713
approved
C.89
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a Memorandum of Understanding with the City of San
Ramon to pay the City $20,000 to participate in the San Ramon Valley
Street Smarts Program, for the period July 1, 2024 to June 30, 2025, San
24-3714
Page 22 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Ramon area. (10% Local Road Funds and 90% Livable Communities
Trust Funds)
Attachments:CCC Street Smarts MOU
Attachment A - 2024-2025 Work Plan
Attachment B - 2024-2025 Financial Plan
approved
C.90
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract amendment with UNICO Engineering, Inc .,
effective September 30, 2024, to increase the payment limit by $150,000
to a new payment limit of $500,000 and to extend the term through
September 30, 2025, for on-call construction management services,
Countywide. (100% Various Funds)
24-3715
approved
C.91
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute an amendment to an existing Joint Use Agreement between
the County and West Contra Costa Unified School District for
approximately 2,407 square feet of clinic space located at 4300 Cutting
Blvd., in Richmond, to extend the term for another ten years, with no
rent, as requested by the Health Services Department. (No fiscal impact)
24-3716
Attachments:JUA-KHS Health Clinic - Partially executed
approved
C.92
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract amendment with Dewberry Engineers, Inc.,
effective September 30, 2024, to extend the term through September 30,
2025, for on-call construction management services, with no change to
the payment limit of $350,000, Countywide. (No fiscal impact)
24-3717
approved
C.93
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract amendment with Consor PMCM, Inc ., effective
September 30, 2024, to increase the payment limit by $50,000 to a new
payment limit of $400,000 and to extend the term through September 30,
2025, for on-call construction management services, Countywide. (100%
Various Funds)
24-3718
approved
C.94
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract with Summit Building Services, Inc., in an amount
not to exceed $6,000,000 to provide on-call janitorial services at various
County facilities, for the period October 1, 2024 through September 30,
2029, Countywide. (100% General Fund)
24-3719
approved
Page 23 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
C.95
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a Purchase and Sale Agreement with Mission Peak Homes,
Inc., for the County’s purchase of approximately four acres of
undeveloped Real Property located at 2305 and 2313 Windy Springs
Lane in Brentwood, for future public purposes at a purchase price of
$2,040,000. (100% Measure X Funds)
24-3720
Attachments:CP#24-19 NOE Property Acquisition - Youth Center and FS90
Exhibit A revised
Grant Deed
Windy Springs Purchase and Sale Agreement Final
approved
C.96
.
APPROVE and AUTHORIZE the Public Works Director, or designee,
to execute a contract amendment with AssetWorks Inc., effective June
30, 2024, to increase the payment limit by $199,000 to a new payment
limit of $1,364,000 and extend the term through June 30, 2025, for the
Vehicle Telematics GPS reporting hardware, software, installation, and
services, Countywide. (100% Fleet Internal Service Fund)
24-3721
approved
Risk Management
C.97
.
RECEIVE report concerning the final settlement of Neila Viernes vs .
Contra Costa County; and AUTHORIZE payment from the Workers'
Compensation Internal Service Fund in an amount not to exceed
$95,000, as recommended by the Director of Risk Management. (100%
Workers' Compensation Internal Service Fund)
24-3700
approved
C.98
.
RECEIVE report concerning the final settlement of Carl Somers vs .
Contra Costa County; and AUTHORIZE payment from the Workers'
Compensation Internal Service Fund in an amount not to exceed
$125,000, as recommended by the Director of Risk Management. (100%
Workers' Compensation Internal Service Fund)
24-3701
approved
C.99
.
DENY claims filed by David R. Awbery; M.Breen, A.Gonzalez,
G.Breen-Gonzalez and E.Gonzalez Breen; Mary Chamberlain; Jorge
Diaz; Massoud Fanaieyan & Iraj Imani; Michael Franet; Maria Lucia
Gonzalez Rodriguez; Krystle Haaby; Roseanna Harper; Daniel
Mahoney; Kenneth Ray McCoy; Beverlee Cae Monington; Eric Vernon
Parker; Nakeisha Wardlaw; Latrell White Sr.; and Mary Louise Young.
DENY late claim filed by Praveen Gupta.
24-3702
approved
C.10
0.
Acting as the governing board of the Housing Authority of Contra Costa,
DENY claim filed by M.Breen, A.Gonzalez, G.Breen-Gonzalez and
24-3703
Page 24 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
E.Gonzalez Breen.
approved
Sheriff
C.10
1.
ADOPT Resolution No. 2024-378 authorizing the Sheriff-Coroner, or
designee, to apply for and accept funding in an amount not to exceed
$738,249 from the California Department of Parks and Recreation,
Division of Boating and Waterways Financial Aid Program for marine
patrol and boating regulation enforcement for the period July 1, 2025
through June 30, 2026. (100% State, No County match)
RES
2024-378
adopted
C.10
2.
ADOPT Resolution No. 2024-379 authorizing the Sheriff-Coroner, or
designee, to apply for and accept grant funding and execute a contract
and any amendments with the California Governor’s Office of
Emergency Services 2024 Emergency Management Performance Grant,
with an initial allocation of up to $324,355 for emergency and disasters
capability, preparation, mitigation, response, and recovery efforts for the
initial period of July 1, 2024 through June 30, 2026. (100% Federal;
In-kind match budgeted)
RES
2024-379
adopted
C.10
3.
ADOPT Resolution No. 2024-381 to approve the Local Hazard
Mitigation Plan -County Base Plan, as recommended by the
Sheriff-Coroner.
RES
2024-381
Attachments:OES LHMP BOS Presentation
2024 Contra Costa County HMP Volume 1
adopted
C.10
4.
APPROVE and AUTHORIZE the Purchasing Agent to execute, on
behalf of the Sheriff-Coroner, a purchase order with Ring Power
Corporation in a total amount not to exceed $924,163 for the purchase of
one (1) Rook Armored Vehicle with optional equipment and warranty,
and additional equipment for transporting and housing the Rook vehicle.
(100% General Fund)
24-3747
approved
C.10
5.
APPROVE Budget Amendment No. BDA-24-00765, authorizing the
transfer of appropriations totaling $373,139, from the Emergency
Services Division to the Patrol Division in the Sheriff's Office. (Cost
neutral)
24-3735
Attachments:BDA-24-00765.pdf
approved
Page 25 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
GENERAL INFORMATION
The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than
96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor,
Martinez, CA 94553, during normal business hours.
All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a
member of the Board before the Board votes on the motion to adopt. Each member of the public will be
allowed two minutes to comment on the entire consent agenda .
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls
for public testimony. Each speaker during public testimony will be limited to two minutes. After public
testimony, the hearing is closed and the matter is subject to discussion and action by the Board .
Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors
can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar
Street, First Floor, Martinez, CA 94553 or to clerkoftheboard@cob.cccounty.us.
In the interest of facilitating the business of the Board, the total amount of time that a member of the
public may use in addressing the Board on all agenda items is 10 minutes.
Time limits for public speakers may be adjusted at the discretion of the Chair .
The County will provide reasonable accommodations for persons with disabilities planning to attend
Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925)
655-2000.
Anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda may
contact the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street,
Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925)
655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where
agendas and supporting information may also be viewed:
www.contracosta.ca.gov
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and
not able to participate in any agenda item involving contracts (other than competitively bid, labor, or
personal employment contracts), franchises, discretionary land use permits and other entitlements if the
Board member received, since January 1, 2023, more than $250 in campaign contributions from the
applicant or contractor, an agent of the applicant or contractor, or any financially interested participant
who actively supports or opposes the County’s decision on the agenda item. Members of the Board of
Page 26 of 27
BOARD OF SUPERVISORS Meeting Minutes November 5, 2024
Supervisors who have received, and applicants, contractors or their agents who have made, campaign
contributions totaling more than $250 to a Board member since January 1, 2023, are required to disclose
that fact for the official record of the subject proceeding. Disclosures must include the amount of the
campaign contribution and identify the recipient Board member, and may be made either in writing to
the Clerk of the Board of Supervisors before the subject hearing or by verbal disclosure at the time of the
hearing.
BOARD OF SUPERVISORS STANDING COMMITTEES
For more information please visit the Board of Supervisors Standing Committees page here :
https://www.contracosta.ca.gov/8633/Board-of-Supervisors-Standing-Committees
Airport Committee: December 5, 2024 at 10:00 a.m.
Equity Committee: November 25, 2024 at 10:30 a.m.
Family and Human Services Committee: November 25, 2024 at 10:30 a.m.
Finance Committee: December 2, 2024 at 9:30 a.m.
Head Start Advisory Committee: January 13, 2025 at 11:00 a.m.
Internal Operations Committee: November 14, 2024 at 2:30 p.m.
Legislation Committee: December 9, 2024 at 2:30p.m.
Los Medanos Healthcare Operations Committee: December 9, 2024 at 1:00 p.m.
Public Protection Committee: December 2, 2024 at 1:00 p.m.
Resilient Shoreline Committee: November 20, 2024 at 10:00 a.m.
Sustainability Committee: December 12, 2024 at 1:00 p.m.
Transportation, Water and Infrastructure Committee : November 14, 2024 at 11:00 a.m.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms
Contra Costa County has a policy of making limited use of acronyms, abbreviations, and
industry-specific language in its Board of Supervisors meetings and written materials. For a list of
commonly used language that may appear in oral presentations and written materials associated with
Board meetings, please visit https://www.contracosta.ca.gov/8464/Glossary-of-Agenda-Acronyms.
Page 27 of 27
GoMentum 2.0:
A Catalyst for
the Northern
Waterfront
What We Do
PEDESTRIAN
Improvements to sidewalks, crosswalks, trails, and paths
LOCAL STREETS
Smooth traffic flow on major roads and make surface
improvements such as pothole repairs
BUSES
Invest in a reliable, comfortable and convenient bus network
SAFE ROUTES TO SCHOOLS
Focus on programs and projects aimed at bicycle and
pedestrian safety for K-12 students
FERRIES
Expand ferry system by looking to ferries as an alternate
commute method between West County and San Francisco
BICYCLE
Invest in safe routes and infrastructure improvements for bicyclists
BART
Improve BART service and stations, extend routes and increase
parking
HIGHWAYS
Complete Contra Costa’s highway system, and improve air quality
and noise protection along corridors
INNOVATIVE SOLUTIONS
Implement smart transportation infrastructure to reduce congestion
and encourage greener travel
PROGRAMS FOR SENIORS AND DISABLED
Enhance transit options to improve mobility for seniors and people
with disabilities
Why
GoMentum?•Seeing tomorrow’s technology being tested today
•Helps us plan for the future
•Helps us understand if this technology will work for our
residents
•Helps identify regulatory reforms needed for an
integrated, zero emission, and more accessible
countywide transportation system
Goals and Objectives
Creating GoMentum
Station has given CCTA
the ability to partner
with the private sector
and have a front row
seat to the future.
ECONOMIC GROWTH
& JOB CREATION EFFICIENT MOBILITY ENHANCED SAFETY HEALTHIER ENVIRONMENTS
GoMentum Station Improvements & Offerings
5
What
companies are
testing?
GoMentum Station provides
customers a proving ground
to test not only futuristic
technologies, but those that
are available in vehicles
today.
•Fully autonomous passenger vehicles
•Commercial autonomous trucking
•Short distance logistics (e.g. pizza delivery)
•Testing on commercially available ADAS Systems
•Components (LIDAR & Camera) testing
•Advanced testing equipment and technologies
•EV & ICE powered vehicles
•University-based research studies
•Looking forward to next phase of GoMentum
Technologies being tested
6
GoMentum 2.0
Vision
1.Support California, Contra Costa, and the Bay Area
Megaregion’s economic competitiveness and job
growth;
2.Partner with our communities to improve safety,
mobility, and the environment;
3.Create a world-class test bed with active industry
and government participation; and
4.Utilize the outcome to address our transportation
challenges in real-world environments in Contra
Costa County, California, and beyond.
5.Prioritize education and outreach to inform future
riders of these advancements in mobility.
6.Develop next generation workforce development
programs and education
What is a
Proving
Ground?
D EVELOPMENT LED BY VEHICLE FUNCTIONALITIES
MAIN VEHICLE FUNCTIONALITIES
PASSIVE SAFETY · ACTIVE SAFETY · NVH · POWERTRAIN · COMFORT · RELIABILITY
BODY +CLOSURES +TRIMS +CHASSIS +POWERTRAIN +ELECTRONICS
NVH : Noise, Vibration, and Harshness
Annual Economic Benefits of GoMentum Station
Year 3 Year 15
Direct
Indirect &
Induced Total Direct
Indirect &
Induced Total
GoMentum Station
Operations
Employment 25 31 56 81 101 182
Labor income $5.0 $2.4 $7.4 $16.2 $7.8 $24.0
Value added (GDP)$5.6 $3.7 $9.2 $18.0 $11.9 $29.9
Economic output $11.2 $5.9 $17.1 $36.2 $19.0 $55.3
Out of Area Clients
Employment 60 15 76 98 25 123
Labor income $2.2 $1.2 $3.4 $3.5 $2.0 $5.5
Value added (GDP)$3.6 $2.0 $5.5 $5.8 $3.2 $9.0
Economic output $6.3 $3.2 $9.5 $10.2 $5.2 $15.4
Permanent Clients
Employment 0 0 0 297 175 472
Labor income $0.0 $0.0 $0.0 $32.7 $13.2 $45.9
Value added (GDP)$0.0 $0.0 $0.0 $35.5 $20.5 $56.0
Economic output $0.0 $0.0 $0.0 $55.2 $32.6 $87.8
Total Impact
Employment 85 46 132 476 301 777
Labor income $7.2 $3.7 $10.8 $52.4 $23.1 $75.5
Value added (GDP)$9.1 $5.6 $14.8 $59.4 $35.6 $95.0
Economic output $17.4 $9.1 $26.5 $101.5 $56.9 $158.4
Note: Dollars are in millions ($ x million)
Career Pathway and Program Development
Next steps for GoMentum to create a best-in-
class workforce development center
1.Build a statewide Innovation Alliance
2.Create the GoMentum career pathway and
programming
3.Research the highest demand middle-skills
workforce needs
Building a world class workforce development program
The GoMentum Innovation
Alliance will foster
collaboration among public,
private, labor, and academic
sectors driving workforce
development in the
transportation and mobility
industry
Automation Connectivity Electrification Digitization Systems
CCTA aims to prepare the current workforce with the skills and knowledge necessary to
design, develop, test, and maintain emerging technology and the infrastructure with which
they interact
Gaps and
Needs Analysis
Research to identify
future workforce
opportunities
Program
Development
Lead in the planning
and development of
reskilling and upskilling
programs
Pilots
Support pilot
programs that
increase
opportunity and
training to Contra
Costa residents
Establish GoMentum
Innovation Alliance
Support research,
program planning
and development
WORKFORCE AND SKILL
DEVELOPMENT
Evolve
Interactive Experiences
CCTA is proposing the addition of an
education space to the current GoMentum
Station to allow for designated learning
spaces and facilities – allowing students an
in-depth look at CAV tools and technologies
Increased Access
CCTA envisions partnering with
youth centers throughout the
County and targeting outreach and
offerings to equity priority
communities
CCTA is exploring offering summer academies for
students to explore theory and practice in
weeklong experiences that blend hands on
exploration, problem-solving, and presentations
by experts, combined with college credit
wherever possible.
School Partnerships
CCTA is proposing to work with
current educators and schools
to ensure educational offerings
are aligned with - or enhance -
current cirriculum
ENHANCED OFFERINGS FOR YOUTH
STEM Summer Academies
Explore and Experience
Learn more about CCTA’s
innovative work.
We have a podcast!
ccta.net/about-us/on-the-patio-podcast
Thank you!
Timothy Haile
Executive Director
thaile@ccta.net
@Contra Costa Transportation Authority
@Tim Haile
@ccta
@thaile
@Contra Costa Transportation Authority
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3743 Name:
Status:Type:Discussion Item Passed
File created:In control:10/18/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:CONSIDER accepting a report from Contra Costa Health (CCH) with updates on the retailer
surveying, including the store size and the number of employees of the 32 unincorporated retail stores
within the county; and DIRECT CCH to develop and establish an ordinance that promotes the
placement of healthy food options at the point of sale in retail stores greater than 2,000 square feet in
unincorporated Contra Costa County. (Dr. Sefanit Mekuria, MD MPH, Deputy Health Officer/Public
Health, Kristian Lucas, Director of Environmental Health, Denise Milosevich, Manager of Nutrition and
Physical Activity/Public Health, Bay Area Community Resource HOPS Advocacy Team)
Attachments:1. CCH Healthy Retail Slide Deck Final 11-05-2024.pdf, 2. Correspondence Received.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass 5:0
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Healthy Retail and Options at the Point of Sale
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ACCEPT a report from Contra Costa Health (CCH) with updates on the retailer surveying, including the store
size and the number of employees of the 32 unincorporated retail stores within the county. The report also
summarizes its findings of local jurisdictions within the state that have adopted and implemented a healthy
retail ordinance and an incentive-based project to provide more nutritious food options in their communities.
DIRECT CCH to develop and establish an ordinance that promotes the placement of healthy food options at the
point of sale in retail stores greater than 2,000 square feet in unincorporated Contra Costa County.
FISCAL IMPACT:
Potential fiscal impact could include re-inspection fees applied by Contra Costa Environmental Health for
retailers who violate the ordinance.
BACKGROUND:
According to the Centers for Disease Control (CDC), children's and adults’ consumption of added sugar and
sodium has increased the population’s risk of developing type 2 diabetes, heart disease, and other chronic health
conditions. Grocery and convenience stores are the top sources of foods and beverages, with snack high in
sodium, saturated fat, and added sugars dominating checkout areas. Changing the retail environment with
policies that include more nutritious food and beverage standards at the point of sale can contribute to the
overall health and well-being of children and families in Contra Costa County.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3743,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
A lack of healthy food options at a retailer checkout can contribute to higher consumption of unhealthy foods
and drinks that lead to poor diets, higher rates of obesity, and other health concerns.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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From: Ali Uscilka <> Sent: Monday,
November 4, 2024 2:02 PM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>
Subject: Public comments agenda item D.1
Dear Clerk and members of the Board of Supervisors,
I am writing on behalf of Healthy & Active Before 5, to express our strong support for the Healthy Options at Point of
Sale policy before you today.
As an organization dedicated t o improving the health of young children and their families, we are confident that this
policy will have a positive impact in our communities. Many families depend on small neighborhood markets to
purchase food and everyday supplies, and too often the items near the checkout counter are the last thing we want to
buy for our kids: chips, soda, and candy. By increasing the access and appeal of healthier options, this new HOPS policy
will support families in making healthier choices.
Thank you for your consideration.
Ali Uscilka
Program Director I Healthy & Active Before 5
1035 Detroit Ave, Suite 500 I Concord, CA 94518
offic e: 925.265.6507 I cell: 801.391.1027
email:ali.uscilka@hab45.orgIwww.hab45.org
Healthy & Active Before 5 is a Contra Costa collaborative that advances health equity for children ages 0-5 and their
families.
1
From: Sunit Kaur <k>
Sent: Monday, November 4, 2024 11:38 AM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>
Subject: Public comments agenda item# D.1."
My name is Sunit Kaur, I am a junior at De Anza High School and a youth advocate for Hops which stands
for (Healthy options at point of sale).
Hops aims to provide a healthy retail checkout, in which healthier items are placed near the register. This
will encourage people to grab an option that has less sugar and sodium levels included. This is a very
personal issue not only to me, but to other members of the community.
In our community, we struggle with health issues, such as diabetes, and other related problems. As a
result, I have many family members who struggle with such issues. Such as my uncle who is pre-diabetic
and has to carefully inspect each labeled item. It would make it easier not only for him but also for
others, going through similar issues, if only there was a section that they could grab from without
worrying about increased amounts of sugar/sodium levels. Generally, items placed near the checkout
are designed to be quick and on the go, but how many times have you checked the amount of sugar and
sodium in them? We take convenience in return for our health. Personally, if the items at the checkout
were replaced (to Hop's standard) then I would be more inclined to buy them and feel less guilty.
Additionally, other cities such as Berkley have implemented their own version of healthy retail which has
been in effect for a few years now. As a result, it is still in effect. I call upon you, council members, to help
us move this ordinance forward, in which we can encourage a healthier diet for our loved ones.
1
From: silver wiese <s>
Sent: Monday, November 4, 2024 11:38 AM
To: Clerk of the Board <ClerkOffheBoard@cob.cccounty.us>
Cc: Ashley Trousdell <>
Subject: Public comments agenda item D.1
Public Comment
Good Evening Board members,
Thank you for the wonderful opportunity to be able to comment on Healthy Retail! My name is Silver
Wiese, I'm a junior at Pinole Valley High School and an intern for the Richmond Food Policy Council. I
am passionate about helping people and I enjoy working towards our goal. I would like to inform you
about what we are trying to do as a food policy council and how we are trying to improve public health
and the well being of our beloved community. In recent years, there has been an increase in health
problems like diabetes and blood pressure and we believe reducing the amount of unhealthy items in
checkout aisles will be a step towards solving this issue. I think it is pivotal we pass this ordinance as
this is also a way to educate the youth on how to live a healthier lifestyle. In summary, we believe that
passing this ordinance will not only aid the rising health problems in Richmond but also send an
important message to the youth. Thank you!
1
From: Ileana Miranda <>
Sent: Monday, November 4, 2024 11:37 AM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>
Cc: Ashley Trousdell <atrousdell@bacr.org>
Subject: Public Comment Agenda Item D.1
Good Evening Board Members,
My. name is Ileana Miranda Uch, I am a Junior at Pinole Valley High
School. I'm an intern for the Richmond Healthy Food Policy Council and I
would like to raise concern re garding the Health Crisis taking place
specifically in Richmond. Over the past few years, there has been a
significant increase in diabetes, tooth decay, and other health issues
relating to the food we consume. My colleagues and I are trying to not
only raise awareness but take action on this issue. We are advocating for
the Healthy Checkout Ordinance to be passed. The Healthy Checkout
O rdinance is an ordinance that means we have healthier food options at
the checkout section. The checkout section is normally the area where we
all succumb to our impulses and buy unhealthy foods. The Healthy
C heckout Ordinance will allow us to hopefully slowly minimize the
purchasing of unhealthy foods. Our overall goal is to make healthy
nutritious options more accessible to the community and create a not only
healthy but a happy community here in Richmond. Health is important not
only to our GOmmunities but globally, we all have a lot of room to improve
1
From: Eama Khan <
Sent: Saturday, November 2, 2024 3:07 PM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>
Subject: Public comments agenda item # D.1
Hello everyone,
I'm Eama Khan, I'm a senior in de Anza High school. I am apart of the HOPS team which stands for
healthy options at point of sale. We are working to bring healthier items to the checkout lanes in our
community. This means replacing the usual candies, chocolates, and other unhealthy snacks found at
checkout counters with healthier options. By doing this, we aim to promote better eating habits and
provide more nutritious choices for everyone, especially children who are often tempted by sugary treats
at the checkout. I have younger siblings, and I would like for them to grow up eating healthier and making
better choices when it comes to food. Seeing healthier options at the checkout would encourage them
and all kids-to make good choices for themselves when picking snacks. We believe that enriching our
checkouts with healthier alternatives will foster better food practices that will go a long way in enhancing
the general health of our community. We hope you will support this positive improvement.
Thank you for your attention
1
From: Anna Kircher <anna@ye sfamilies.org>
Sent: Tuesday, November 5, 2024 10:36 AM
To: Clerk of the Board <ClerkOfTheBo ard@cob.cccounty.us>
Subject: Public comments agenda item D.1.
Dear Contra Costa Cou nty Board of Supervisors,
I hope this message finds you well. I am writing to express my strong support for the
Healthy Retail Policy (HOPS) that is currently being considered, wh ich would set
important nutrition standards for food retail stores over 2,000 square feet. This policy
aims to ensure that products sold at checkout contain no more than 5g of added sugar
and 200mg of sodium, dir ectly addressing some of the most pressing health concerns in
our community.
The need for this policy is clear. Many of our local food retail stores offer limited healthy
options, especially in checkout aisles where sugary snacks and drinks are often placed
for impulse purchases. Research shows that product placement has a powerful
influence on consumer behavior, and right now, unhealthy choices are overwhelmingly
promoted. This is especially concerning given the rising rates of heart disease, diabetes,
cavities, and other chronic conditions in our community, many of which are linked to
poor nutrition and the overconsumption of sugary beverages and snacks.
A Healthy Retail Policy would create a positive impact on both our public health and
local businesses by:
-Increasing access to nutritious food and beverages: By making healthier options more
prominent, we provide our community with better choices.
- Encouraging healthier behaviors, particularly among children: The policy would make it
easier for families to make healthier decisions when shopping for groceries.
- Helping to reduce the prevalence of diet-related health issues: By curbing the
availability of sugary products, we can begin to shift our community's snacking norms
and improve overall health outcomes.
Moreover, this policy is not only good for public health but also for businesses. Healthy
retail aligns with growing consumer demand for better food options, which can help
stores attract more health-conscious shoppers and promote positive community
impact.
I urge you to support the Healthy Retail Policy (HOPS) as an important step toward
improving the health and well-being of our community. Thank you for your time and
consideration, and for your continued dedication to the health of our residents.
Sincerely,
Anna Kircher
Youth Leaders Coordinator
Pronouns: She/They
3029 Macdonald
From:Clerk of the Board
To:June McHuen
Subject:FW: Public comments agenda item D.1.
Date:Tuesday, November 5, 2024 11:07:40 AM
Stacey M. Boyd
Deputy Clerk
Clerk of the Board
1025 Escobar St., 1st Floor
Martinez, CA 94553
(925)655-2002 (Desk)
(925)655-2000 (Office)
From: Anna Kircher <anna@yesfamilies.org>
Sent: Tuesday, November 5, 2024 10:36 AM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>
Subject: Public comments agenda item D.1.
Dear Contra Costa County Board of Supervisors,
I hope this message finds you well. I am writing to express my strong support for the
Healthy Retail Policy (HOPS) that is currently being considered, which would set
important nutrition standards for food retail stores over 2,000 square feet. This policy
aims to ensure that products sold at checkout contain no more than 5g of added sugar
and 200mg of sodium, directly addressing some of the most pressing health concerns in
our community.
The need for this policy is clear. Many of our local food retail stores offer limited healthy
options, especially in checkout aisles where sugary snacks and drinks are often placed
for impulse purchases. Research shows that product placement has a powerful
influence on consumer behavior, and right now, unhealthy choices are overwhelmingly
promoted. This is especially concerning given the rising rates of heart disease, diabetes,
cavities, and other chronic conditions in our community, many of which are linked to
poor nutrition and the overconsumption of sugary beverages and snacks.
A Healthy Retail Policy would create a positive impact on both our public health and
local businesses by:
-Increasing access to nutritious food and beverages: By making healthier options more
prominent, we provide our community with better choices.
- Encouraging healthier behaviors, particularly among children: The policy would make it
easier for families to make healthier decisions when shopping for groceries.
- Helping to reduce the prevalence of diet-related health issues: By curbing the
availability of sugary products, we can begin to shift our community's snacking norms
and improve overall health outcomes.
Moreover, this policy is not only good for public health but also for businesses. Healthy
retail aligns with growing consumer demand for better food options, which can help
stores attract more health-conscious shoppers and promote positive community
impact.
I urge you to support the Healthy Retail Policy (HOPS) as an important step toward
improving the health and well-being of our community. Thank you for your time and
consideration, and for your continued dedication to the health of our residents.
Sincerely,
Anna Kircher
Youth Leaders Coordinator
Pronouns: She/They
3029 Macdonald Ave.
Richmond, CA 94804
Cell: (510) 210-0619
Office: (510) 210-1197 ext 316
www.yesfamilies.org
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3744 Name:
Status:Type:Consent Item Held
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:CONSIDER approving the proposed Contra Costa County Public Art Policy and providing direction on
the development and implementation of a Public Art Program for Contra Costa County. (Lara
DeLaney, Senior Deputy County Administrator)
Attachments:1. Attachment A: CCC PUBLIC ART POLICY Proposed, 2. Attachment B: PW Utility Box Information,
3. Attachment C: Utility Box Art - Process Options, 4. Attachment D: CCC Public Art Policy BOS
Presentation
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1
continuedBOARD OF SUPERVISORS11/5/2024 1 Pass 5:0
To:Board of Supervisors
From:Internal Operations Committee
Report Title:Proposed Contra Costa County Public Art Policy
☐Recommendation of the County Administrator ☒ Recommendation of Board Committee
RECOMMENDATIONS:
1.ADOPT the proposed Contra Costa County Public Art Policy. (Attachment A)
2.PROVIDE direction on the development and implementation of a Public Art Program for Contra Costa
County.
FISCAL IMPACT:
There is no fiscal impact from the adoption of a Public Art Policy. However, the development of a public art
program for the County would have a fiscal impact should the Board decide to allocate County funds to support
program implementation activities.
BACKGROUND:
The Arts and Culture Commission of Contra Costa County (AC5) was established in 1994 to advise the Board
of Supervisors in matters and issues relevant to Arts and Culture; to advance the arts in a way that promoted
communication, education, appreciation and collaboration throughout Contra Costa County; to preserve,
celebrate, and share the arts and culture of the many diverse ethnic groups who live in Contra Costa County; to
create partnerships with business and government; and to increase communications and understanding between
all citizens through art.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 5
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At their meeting of March 29, 2022, the Board of Supervisors voted to dissolve the Arts and Culture
Commission of Contra Costa and further directed the establishment of a public-private partnership arts council
for Contra Costa County, serving as the County’s State-Local Partner with the California Arts Council.
After an extensive planning and procurement process, the Board of Supervisors awarded a 5-year contract to
Independent Arts and Media, as the fiscal sponsor of ARTSCCC, on December 12, 2023 for the provision of
arts council services for the period January 1, 2024 through December 31, 2028. This contract is funded
through the County’s Measure X allocation dedicated to arts and culture ($268,800 for FY 24-25).
An Arts and Culture Vision was identified in the Board’s adopted 2023 Arts & Culture Master
Plan for Contra Costa County as articulated below.
“Contra Costa County will be a place where:
·arts and culture are integrated deeply into daily community life of all 19 of its cities
and unincorporated communities
·arts and culture reflect and celebrate the diversity of the County’s people, including
those that have been historically underrepresented
·arts and culture are accessible equitably to all, regardless of socio-economic status
·arts and culture contribute positively to the health and well-being of all
·arts participation is robust
·arts education is fundamental and is well-supported financially
·artists can live fulfilling and prosperous lives
·public art can be seen everywhere
·arts and culture build bridges between generations
·arts and culture create civic cohesion.”
With regard to its own public art, County departments periodically receive inquiries about the placement of
murals or the addition of public art works on County retaining walls (or other locations that may be within the
public right of way), or on County land or buildings. While Departments can provide advice on such requests
for possible encroachment permits or long-term maintenance discussions, departments have been unable to
advise upon the merit of, or content included, in any specific piece of art for these facilities and have been
uncertain about their role in the public art approval and authorization process.
On February 6, 2024, the Board of Supervisors referred to the Internal Operations Committee (IOC) the
development and recommendation of policy and procedures governing placement of art on County property and
in public rights-of-way. On March 11, 2024, Senior Deputy Lara DeLaney of the County Administrator’s Office
provided a proposed scope of work, timeline, and estimated costs for the policy development process and
requested input and direction from IOC.
After receiving IOC direction in March, the County Administrator’s Office conducted a procurement process
and retained a public art policy consultant, Arts Orange County, led by CEO Richard Stein and Patricia Gomez.
A small working group was then established, composed of representatives from the Health Services,
Employment and Human Services, Public Works, Conservation and Development, and Library departments, as
well as from the CAO, County Counsel, and the Arts Council of Contra Costa County (ARTSCCC), to prepare
a draft policy and procedures document.
Attached, for the Board’s consideration and discussion, are the proposed Contra Costa County Public Art Policy
(PAP) prepared by Arts Orange County based on the input and contributions from the IOC and the working
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 5
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group, review of local public art policies, and Arts Orange County’s experience with development and
implementation of policies in other jurisdictions throughout California. (See Attachment A.)
The proposed Public Art Policy addresses the considerations identified in the March 11 staff report and
distinguishes between permanent and temporary art installations, public art donations, as well as defining the
policy scope and definition of terms for better clarity and understanding. The Policy is intended to be flexible,
providing a framework and process should the County receive donated art, community-funded art, or decide to
sponsor or allocate County funds toward public art.
At their September 9, 2024 meeting, the Internal Operations Committee requested additional information/data
related to the impact of public art on graffiti abatement and vandalism. (See Attachment B.)
The IOC suggested the County consider starting with Utility Box Art, which has been implemented widely by
other jurisdictions. The IOC requested additional information about the benefits and costs of painting versus
vinyl wrapping of utility boxes. (See Attachment C.) IOC also requested additional information from Public
Works about the number of County-owned utility boxes within each unincorporated community and the staff
and budgetary resources to implement a utility box art program. IOC also requested information about how
much funds were allocated by other jurisdictions for their utility box art programs. (See Attachment B and
Appendix B.)
IOC recommended that policy questions requiring Board of Supervisors input for implementation of the
proposed PAP accompany the draft Public Art Policy presentation to the Board.
Policy Questions for Board of Supervisors’ Direction
1.Budget Allocation for a County Public Art Program
a.To provide artist and panelist stipends/awards and cover ancillary costs (e.g. administration,
installation, inspection, maintenance) of a Public Art Program, a budget allocation is required.
b.What is the funding source for the Public Art Program allocation? Possible sources include:
i.Measure X
ii.Community benefit funds (mostly administered by Department of Conservation &
Development and specific to certain communities)
iii.Park dedication fees
iv.Livable communities trust (balances differ by District)
v.Keller-Community beautification category (District V only)
vi.Crockett Co-Generation Property Tax Allocation (District V only)
vii.Set aside 1%-2% of County's current & future capital improvement projects
budgets for public art at County-owned sites suitable for placement of art
viii.Bank 1%-2% of current & future capital improvement projects budgets for sites
not considered suitable for public art to be used at other County-owned properties
ix.Adopt a voluntary public art in private development program, based upon 1%-2%
of project costs, for placement of art at such sites with option of in lieu contribution to
County for public art on County-owned property
x.Apply for funding from State of California Arts in California Parks grant (due in
Spring 2025)
xi.Public or community donations.
c.Is this ongoing or one-time funding?
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d.Are sponsorships allowed and actively sought to supplement or offset costs?
i.If sponsorships will be possible, are there restrictions/limitations on the kinds of sponsors
or the messages that could be displayed?
e.Is the allocation to be divided evenly by 5 supervisorial jurisdictions?
f.Timing of the allocation: Budget year 2025-26?
2.Implementation
a.What element of a County Public Art Program does the Board want to pursue and what is the
timeline?
i.Utility Box Art Program
1.Is there a Board-adopted “theme” for the art?
2.Is there a Board preference for art painted directly on box surfaces or art
transferred to vinyl wrapping? (See Attachment of pros and cons of each method
.)
ii.Mural Program
1.Is there a Board-adopted “theme” or criteria for mural content?
iii.Other Arts and Culture (e.g., Sculpture, Painting, Big Belly container art)
b.Administration
i.Are costs for administration to be charged against the Budget Allocation for the Program
or absorbed by the Department?
ii.Will the Arts Council (ARTSCCC) be asked to play a role in administration? As
this is not part of the contracted scope of work, this will require additional compensation.
3.Public Art in County Construction
a.Will there be a Mandatory or Voluntary allocation for Public Art in County Construction
projects?
b.1-2% of total project cost is the industry benchmark. Does the Board wish to establish a Public
Art fee/budget allocation or decide on a project-by-project basis what it should be?
c.Is this applicable to new construction only or would it include major remodels/renovations?
i.Is there a threshold for the size of the project it would apply to?
d.Does the Board want to adopt a voluntary program for private development?
Bay Area Counties - Public Art Programs
Alameda
Through Alameda County’s “2% for Art” Ordinance, the Public Art Program provides for public art elements
connected to capital improvement projects undertaken by Alameda County. The unique artworks are created by
professional artists and are integrated into the design of the structure or landscaping, or are in proximity to the
project, in any number of treatments and media. Artwork is purchased or commissioned through an open
competitive process. A separate call for artists is issued for each project. The Arts Commission administers the
Public Art Program with guidance from the Public Art Advisory Committee, a body of nine citizens appointed
by the Arts Commission.
San Francisco (City and County)
Art Enrichment Ordinance (the 2%-for-art program) ensures that two percent of the gross construction cost of
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civic buildings, transportation improvement projects, new parks, and other above-ground structures such as
bridges, be allocated for public art.
San Francisco also has a “1%-for-art program” that requires that large projects in the Downtown and nearby
neighborhoods provide public art that equals at least 1% of the total construction cost. This program was
established by the 1985 Downtown Plan and is governed by Section 429 of the Planning Code and is overseen
by the San Francisco Planning Department. Since May 2012, some projects may choose to dedicate a portion of
their 1% art requirement to the City’s Public Art Trust, which can be used for a variety of purposes including
restoration of artworks in the Civic Art Collection, nonprofit capital projects and temporary public art
programming.
San Mateo County
Public art policy adopted in 2022. Two mural projects in 2024 ($30,000 and $25,000 artist fees.)
Santa Clara County
At minimum, one percent (1%) of the budget for each new County capital construction project shall be
allocated for works of art that are accessible by the public. Where funding restrictions partially preclude the
allocation to artwork, the allocation for art shall be made from the portion of the funds unrestricted for this
purpose, if any, and shall constitute at least one percent (1%) of the unrestricted portion. For new County
capital construction projects that total less than $1 million, County art funding required by this Policy may be
aggregated for public art at other publicly accessible County facilities. Any public art funds that remain
unexpended from an applicable County capital construction project will be aggregated for use on public art at
other publicly accessible County facilities.
Sonoma County
Public Art Plan currently in development.
CONSEQUENCE OF NEGATIVE ACTION:
The County will not have an adopted policy for public art.
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Prepared by
Public Art Policy
Attachment A
This Draft Contra Costa County Public Art Policy was considered by the Contra Costa County
Board of Supervisors Internal Operations Committee at its September 9, 2024 meeting and
referred to the full Board of Supervisors for further consideration.
This policy was drafted by President & CEO Richard Stein and Patricia Gomez, Public Art Policy
Specialist, with Arts Orange County, with input from an advisory body consisting of the following
individuals:
Lara DeLaney, Sr. Deputy County Administrator
Julie Enea, Sr. Deputy County Administrator
Eric Angstadt, Chief Assistant County Administrator
John Kopchik, Director of Conservation and Development
Lynne Noone, Deputy Director of Contra Costa Library
Carrie Ricci, Deputy Director of Public Works
Jaskiran Samra, County Counsel
Rhonda Smith, Assistant to the Director of CC Health
Marla Stuart, Director of Employment and Human Services
Jenny Balisle, Executive Director of ARTSCCC
Ben Miyaji, Lead Advisor of ARTSCCC
Cover images of existing public art in Contra Costa County, from left to right:
Row 1: Mural by Fernanda Martinez, Concord
Row 2: Sculpture in Clayton (title & artist unknown); Drop by Barbara Grygutis, Antioch; The
Bee Effect by Brad Oldham and Christy Coltrin, BART station, Walnut Creek; Liberty Basketball
by Alysa Casey, Brentwood
Row 3: Folded Alphabet by Fletcher Benton, Walnut Creek; Fountain Head by Seyed Alavi,
Walnut Creek; Pot Luck by Matt Gil, Danville; The Steelworker by Frank Vitale, Pittsburg; Hand
of Peace by Beniamino Bufano, Walnut Creek
Row 4: Mural by Jesse Hernandez, Concord; Torque by Jacques Overhoff, Richmond; Facing
Here Now by Ricardo Cerezo, El Cerrito; Balsamorhiza by Mona Caron, Lesher Center, Walnut
Creek
Row 5: Sure Enough! by Patrick Dougherty, Walnut Creek; Mural by Mike Kinney, Factory Bar,
Richmond
CONTRA COSTA COUNTY
PUBLIC ART POLICY
PROPOSED
NOVEMBER 5, 2024
I.PURPOSE 2
II.VISION 2
III.APPLICABILITY 2
IV.DEFINITIONS 2
V.IDENTIFICATION OF COUNTY-INITIATED PUBLIC ART PROJECTS 7
VI.IMPLEMENTATION OF COUNTY-INITIATED PUBLIC ART PROJECTS 9
VII.ARTIST SELECTION FOR COUNTY-INITIATED PUBLIC ART PROJECTS 9
VIII.COMMUNITY ENGAGEMENT 11
IX.COUNTY-INITIATED MURALS 12
X.UTILITY BOX ART 13
XI.ARTISTS’ RIGHTS 13
XII.PUBLIC ART DONATIONS 13
XIII.COMMUNITY-INITIATED PUBLIC ART PROPOSALS 16
XIV.DEACCESSION OF ART 18
XV.MAINTENANCE OF ART IN THE COLLECTION 20
XVI.APPENDICES:
APPENDIX A: Chart – Implementation of County-Initiated Public Art Projects Sample
APPENDIX B: Contra Costa County Cities Public Arts Programs and Funding
APPENDIX C: 2024 Utility Box Public Art Program (from City of El Cerrito)
APPENDIX D: Utility Art Box Program Handbook 2022 (from City of Costa Mesa)
APPENDIX E: Chart – Implementation of Community-Initiated Public Art Proposals
APPENDIX F: Sample Art Donation Form (from City of San Diego)
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 2 OF 20
I.PURPOSE
Arts and Culture contribute positively to the health, wellbeing, and quality of life of a community.
Public Art in all its forms can support economic vitality and create bridges to unify communities.
The purpose of this policy is to establish uniform guidelines and procedures through which the
County can commission, consider, approve, or reject publicly accessible art on County owned or
controlled public property and accept or decline gifted artwork. The Public Art Policy will be
reviewed and updated by the Board of Supervisors, as needed.
II.VISION
An Arts and Culture Vision was identified in the Board’s adopted 2023 Arts & Culture Master
Plan for Contra Costa County (Spanish language version.) as articulated below.
“Contra Costa County will be a place where:
●arts and culture are integrated deeply into daily community life of all 19 of its cities
and unincorporated communities
●arts and culture reflect and celebrate the diversity of the County’s people, including
those that have been historically underrepresented
●arts and culture are accessible equitably to all, regardless of socio-economic status
●arts and culture contribute positively to the health and well-being of all
●arts participation is robust
●arts education is fundamental and is well-supported financially
●artists can live fulfilling and prosperous lives
●public art can be seen everywhere
●arts and culture build bridges between generations
●arts and culture create civic cohesion.”
III. APPLICABILITY
This policy applies to Public Art proposed to be located on County owned or controlled property
that is viewable from the public right-of-way or other public property 1. The stated applicability
excludes temporary exhibitions of Portable Artwork displayed in County facilities through
programmatic activity administered by County staff and/or graffiti abatement or other
beautification efforts administered or supported by the County on private property. The Board
of Supervisors retains in its sole discretion the right to approve or reject any proposed Public
Art.
IV. DEFINITIONS
To ensure a clear understanding of the Public Art policies and procedures, the following
definitions are provided.
1 Unincorporated County roads and the Contra Costa County Flood Control District Property is included within the Section
III Applicability as County owned or controlled property.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 3 OF 20
Art Consultant is an organization or individual working as a professional administrator of
the arts relating to the arts such as, but not limited to, facilitating artistic and cultural
programs and services, contracting Artists and arts media for venues with public audiences
or providing oversight of on-site logistics, and who demonstrates success
in project management and provides leadership in the completion of public art
programs and projects.
Artist means a person or collective who has established a positive reputation of
artistic conceptualization and creation in the arts, including but not limited to visual, or
performing arts, as judged by peers and experts, and/or community members in the
field, through a record of public exhibitions, performances, commissions, sale of
works, recognition, educational attainment, and/or community engagement. The
qualified artist shall work primarily in the production of unique fine art. This definition does
not apply to project architects, landscape/hardscape designers, or other capital
improvement design professionals.
Arts Council is an organization designated by the Board of Supervisors as the County’s
official State-Local Partner with the California Arts Council. In this capacity, it manages arts
programs and services, and may be asked to provide expertise to the County about Public
Art Projects.
Community Engagement incorporates activities and dialogue of artistic inquiry and/or
audience participation that deepen an artist's connection with neighboring and greater
community and site stakeholders while stimulating reflection and idea generation as it
relates to the Public Art Project or artwork's objectives. An Artist’s developed Community
Engagement plan will be incorporated as a deliverable in the Artist’s agreement for
services for Public Art Projects. Community Engagement can take many forms with a
variety of audience participation types that may occur at any time during the lifetime of the
project.
Conservation means the protection of County historical and cultural property/assets
through activities that minimize chemical and physical deterioration and damage and
that prevent loss of informational content.
County Owned or Controlled Property includes all real property owned in fee or
easement by the County (including County streets/rights of way) and all property
leased by the County, including Unincorporated County roads and the Contra Costa County
Flood Control District Property.
County Public Art Collection is composed of Public Artworks that have been commissioned
or accepted by donation or acquired by other means by the County.
Deaccession is the permanent removal of artwork from the collection.
Donations refer to original artwork (not applicable to mass produced or decorative
works) gifted from its last documented owner to the County with supporting documentation
that attests to its provenance and estimated market value. Donations must conform with the
Donation Policy contained herein and require acceptance by the Public Art Advisory
Committee. Donations with a documented value of more than
$10,000 require acceptance by the Board of Supervisors.
Eligible County Capital Project means a new building or facility and any expansion or
refurbishment of an existing facility or system that may generate an in-tandem Public
Art Project.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 4 OF 20
Exhibition means a short-term, single day or several month presentation of Public Art,
which can include visual, literary, performing arts, or other programming. Opportunities are
provided for artists (established or emerging) and/or students through submission-based
processes when available.
Maintenance shall mean a minimally invasive, routine and regularly scheduled activity that
may involve the removal of superficial dirt or debris build-up on the surface of an artwork or
the cleaning and repair of non-art support material such as a pedestal or plaque.
Mural means original one-of-a-kind Public Art that is created by an Artist or Artists,
sometimes in tandem with community members. The art image may be painted or applied
directly on a prepared wall or other surface, or on an intermediate substrate
such as a panel or canvas and attached on an interior or exterior surface. Murals will be
evaluated on a periodic basis to determine their condition and may be maintained or
removed subject to findings and/or resources.
Portable Artwork is art that is not permanently attached or integrated to a wall, façade, or
other building surface. Portable Artwork is transportable and can be intended to be
installed on a short- or long-term basis. Portable Artwork typically includes framed
paintings, drawings or prints, photography, and 3-dimensional artwork such as sculptures.
Public Art means artistic and cultural facilities, objects and amenities, whether created
before or after the adoption of this policy, such as:
●Sculpture: Free standing, wall supported or suspended, kinetic, electronic or
mechanical in material or through a combination of permanent or temporary
materials;
●Murals or portable paintings: In any materials or variety of materials, with or without
collage or the addition of nontraditional materials and means;
●New media: Including but not limited to new technologies in light, sound, film,
holograms, virtual reality, digital media, and any hybrids of media and new genres;
●Other media: Neon, textiles, glass, earthworks, mosaics, tile, ceramics, printmaking,
collage, mixed media, assemblage, bronze, marble/stone, metal, encaustic, found
object, and installation;
●Standardized fixtures: If rendered by an Artist for unique or limited editions,
standardized fixtures including but not limited to, grates, streetlights, utility boxes,
signage and other design;
●Cultural Facilities: Public gallery, exhibition space, public performance spaces,
theaters, public artistic studio spaces, and public art education facilities;
●Cultural and artistic services;
●Performing Arts: Theatre, dance, music and performance art;
●Literary Art: Poetry readings, spoken word storytelling and creative writing;
●Media Art: Film, video, animation, or digital media;
●Education: Lectures, presentations and training in and about arts and culture;
●Special events: Parades, festivals and celebrations and;
●Similar arts services, facilities and amenities as approved by the County.
The following facilities, services and community amenities are not considered Public Art as
defined in this Policy:
●Directional elements such as signage, or color coding except where these elements
are integral parts of the original work of art considered a Public Art pursuant to this
policy;
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 5 OF 20
●Standard design, mass produced art objects, such as playground equipment,
fountains or statuary objects;
●Reproductions, by mechanical or other means, of original works of art, except in
cases of film, video, photography, printmaking or other media arts, where such
reproduction is authorized;
●Decorative, ornamental, or functional elements which are designed by a building
architect;
●Landscape architecture and landscape gardening except where these elements are
designed by an artist and/or are an integral part of an authorized Public Artwork work
of art by an artist;
●Artworks that contain commercial messaging of any kind.
Public Art Advisory Committee is an ad hoc committee consisting of no more than five
Contra Costa County staff designated by the County Administrator’s Office and the Directors
of the Department of Public Works and the Department of Conservation and Development,
or other departments as applicable. It is the role of the Committee to review the
recommendation(s) of the Public Art Selection Committee to ensure feasibility and
conformance with the Public Art Project goals and the Public Art Policy. The Public Art
Advisory Committee confines their review to the final Public Art Selection Committee
recommendation(s) when evaluating proposed County-commissioned Public Art.
The Public Art Advisory Committee has final review and acceptance of Public Art Project
recommendations and Donations with a value of up to $10,000. Public Art Projects and
Donations with a value of over $10,000 require the final approval and acceptance by the
Board of Supervisors. (See section XII. DONATIONS for valuation methods.)
If the Public Art Advisory committee finds an artist’s proposal for a Public Art Project
recommended by the Public Art Selection Committee is not feasible or advisable based on
identified circumstances, the proposal may be denied. In the case of denial, the Public Art
Project may be canceled, or a revised artist solicitation may be issued. The Public Art
Advisory Committee will meet on an ad hoc basis as needed. The Public Art Advisory
Committee will advise regarding Public Art Project development, acceptance of donations,
or other aspects of Public Art programs and/or projects as identified by the County
Administrator’s Office.
The Public Art Advisory Committee will invite and solicit technical or artistic advice from
entities with expertise in these areas as appropriate.
Public Art Project Manager is selected by the County Administrator’s Office and has lead
oversight for a particular public art project. The Public Art Project Manager is responsible for
artist selection, artist relations, and project management to ensure the design development,
community engagement, fabrication, installation, budget, and timeline are met in accordance
with project goals. The Public Art Project Manager will facilitate the artist selection process
and the Public Art Selection Committee meetings but will not serve as a Public Art Selection
Committee member. The Public Art Project Manager may be a Contra Costa County staff
member, or an Art Consultant or Arts Council contracted for this purpose.
Public Art Proposals are community-generated proposals generated with community
support/partners for the installation or execution of Public Art in any of its forms on
County property regardless of the source of funding. Acceptance of proposals is
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 6 OF 20
determined through the review and approval of the County Administrator’s Office and
the Public Art Advisory Committee. Procedures for Public Art Proposal consideration
are articulated in section XII. COMMUNITY-INITIATED PUBLIC ART PROPOSALS.
Public Art Selection Committee is an ad hoc project specific committee identified by
the County Administrator’s Office and/or through the direction of the Supervisor of the
district in which the project resides. The Public Art Selection Committee’s purpose is
to review artist qualifications and/or submissions to identify the artist(s) and artwork(s)
to be commissioned by the County in satisfaction of a particular Public Art
opportunity. The findings and recommendations of the Public Art Selection Committee
will be reviewed and approved by the Public Art Advisory Committee.
The Public Art Selection Committee may consist of but not be limited to a combination
of individuals, with a preference for individuals from Contra Costa County, from the
following representations:
●1-2 Arts Professionals (curators, experienced public artists, specialized arts
administrators, and/or community artists)
●2-3 Community Members (members of “friends of” groups or localized
community members living within close proximity of the final artwork).
●1-2 Contra Costa County staff members who are from the Department that will
host the artwork and will experience the artwork on a regular basis.
●A member of the Public Art Advisory Committee
●A staff member from the County Supervisor’s Office in whose district the
Public Art will reside
●The Architect of the project (if applicable)
A payment stipend may be provided to each of the Arts Professionals and Community
Member participants in the Artist Selection Committee for their service in the review of artist
applications and proposals and for their attendance and participation in review meetings and
artist selection processes. Stipend amount is to be determined by the County
Administrator’s Office.
Public Art Project is a plan for the creation of Public Art, from inception through
completion, with the objective of fulfilling the purpose of the Public Art Policy.
Permanent Public Art means Public Art created by an Artist and fabricated with materials
and methods with an expected lifespan of twenty-five years or more. The long-term lifespan
expectation incorporates materials and methods that have recorded longevity such as metal,
glass, concrete, terrazzo, stone, mosaic, tile or other similar products. Because of the
permanent nature of the work, artwork themes and concepts have an expectation of being
broader or more universal, so as to not become dated in 10 or 15 years. Permanent Public
Art projects result in artwork that will serve the community for many years and will become a
County asset that may increase in value through the years.
Temporary Public Art means Public Art, created by an Artist, or by an Artist-led community
participation process to design and/or fabricate an artwork intended to be exhibited for a
limited, articulated period of time, typically 5 years or less. Because of the transitory nature
of the work, contemporary themes can be explored, and diverse materials and methods can
be employed. Because of the flexibility of temporary artwork, lower funding resources are
generally required, and sites can be activated with artwork to assess community response
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 7 OF 20
prior to consideration of a more budget intensive permanent artwork being commissioned at
the location.
Materials such as vinyl, paper, canvas, textiles, wood, found objects, etc. can be employed,
leaving a wide array of options for artists to consider. Murals will be considered Temporary
Public Art due to their susceptibility to damage or deterioration due to environmental
conditions.
Public Art Project Costs
●Allowable Public Art Project Costs: Funds allocated for a Public Art Project may be
used to fund the following expenditures: purchase or design and fabrication of Public
Art, fees and travel expenses for Artist services, transportation and installation of
Public Art, preservation, conservation, documentation, insurance, identification
plaques, community workshops and other reasonable expenses associated with the
initiation, development and completion of Public Art Projects. Fees paid to a limited
number of Artist finalists for development of concept ideas or concept designs as
part of the selection process are standard practice and allowable. Fees and related
expenses paid to finalists are deducted from the Public Art Project’s budget.
●Allowable Public Art Administrative Costs: The Public Art Project budget or other
County budgetary resources as approved by the Board of Supervisors may be used
on a project-by-project basis to fund the following expenditures: administration and
Public Art project management, selection panelist fees and other reasonable
expenses associated with the initiation, development, completion, public education,
documentation, and public information associated with Public Art Projects.
Public Art Report means an annual report to the Board of Supervisors issued by the County
Administrator’s Office which describes the Public Art activities for the previous fiscal year.
The report details new and ongoing Public Art Projects, Maintenance and Conservation
projects, and/or other activities undertaken during the year as applicable. This report may
also set priorities for the use of funds supporting Public Art in future years and will identify
projected Maintenance costs and associated budget recommendations for the upcoming
fiscal period.
Utility Box Art is the enhancement of County owned utility boxes through the application of
artwork created by Artists. Utility Box Art programs traditionally have two approaches: either
the artwork is painted directly on to the utility boxes by the Artist, or the artwork is applied to
utility boxes as vinyl wraps printed with the Artist’s design. Utility Box Art will be considered
Temporary Public Art due to their susceptibility to damage or deterioration due to
environmental conditions.
V.IDENTIFICATION OF COUNTY-INITIATED PUBLIC ART PROJECTS
The commissioning of public art can have a significant effect on a location as an
environmental enhancement, source of pride, cultural significance, and place maker. Public
Art can reflect and highlight the culture, history, goals, and/or values of a community.
In order to ensure the artwork achieves the highest level of positive impact, care is to be
taken in the selection of locations. This shall include consideration of thematic and aesthetic
appropriateness, audience, community and cultural equity, and public access. Conditions
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 8 OF 20
affecting ongoing maintenance and use of materials will be assessed to ensure community
enhancement longevity and the continuation of the asset’s value.
In order to establish the budget for a Public Art Project, the County Administrator’s Office
may identify and pool funds from a particular site’s Capital Project allocation, any other
improvement funds, or other available funding as approved by the Board of Supervisors. For
Public Art Projects to be pursued in tandem with capital improvement projects, every effort
will be made to identify and select Public Art Projects in a timely manner. Locations may
encompass parks, buildings, plazas, civic centers, roadway medians, traffic islands, and
bridges or other sites as identified by the County.
A.The County Administrator’s Office, in consultation with the Public Art Advisory
Committee, and Municipal Advisory Councils, as applicable, shall review and identify Public
Art Project budgets and sites for final review and approval by the Board of Supervisors.
Consideration will include, but not be limited to:
●Architectural opportunities for the placement of Public Art
●Pedestrian traffic or opportunities for maximum viewing
●A location that is safe, unobstructed, and accessible for maintenance
●A location that is publicly accessible to and available for use during normal
hours of business
●Compliance with any Americans with Disabilities Act (ADA) requirements
●Availability of funds to create an impactful artwork
●Potential for thematic resonance of artwork in relation to celebrating the
community’s history, services, culture, or leaders.
●Impact of aesthetic intervention. Will the location particularly benefit from this
intervention?
●Is there an equitable distribution of artwork in the community? Will identification
of an artwork location balance the entirety of the public art offerings in the
County.
●Future development plans for the area
●Overall program goals
B.In tandem with the identification of a public facility for Public Art, care will be taken to
identify project type and opportunities for Public Art placement. Free-standing sculpture is
universally understood as a traditional solution when evaluating the placement and
commissioning of Public Art. However, the Public Art Advisory Committee shall consider
other forms, from artist designed functional objects to artwork integrated into architecture.
On-site locations for consideration for Public Art Projects may include, but are not limited to,
walls, floors, ceilings, windows, exterior facades, stairways, rooftops and patios.
If funding for the artwork is attached to a particular site relating to a capital improvement
development or other Public Works opportunity, site considerations within the development
shall include public access hours and visibility. If the site has a history of vandalism,
consideration shall be given to the height or accessibility of the artwork siting if placed on
the building structure or monitored locations such as lobbies or interior welcome areas.
C. The Public Art Advisory Committee may consider Temporary Public Art projects if the
available funds and resources, site conditions, and programmatic goals indicate this is a
desirable opportunity.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 9 OF 20
VI.IMPLEMENTATION OF COUNTY-INITIATED PUBLIC ART PROJECTS
When a public art project is proposed by the County, the County Administrator’s
Office will work with the Board office in the district where art is being considered to
implement Public Art Projects, Conservation projects, community outreach and public
education efforts, and any other Public Art activities anticipated to be undertaken in
the upcoming fiscal period.
The Department of Public Works will coordinate the integration and delivery of Public
Art components within the construction schedule in capital or refurbishment projects
with the Public Art Project Manager. With the Public Art Project Manager, the
Department of Public Works will establish a timeline for the development of the Public
Art component that is consistent with the capital improvement project's timeline. The
timeline will identify specific milestones for review and set the requirements for
completion of the successive stages of conceptual design, final design, fabrication
and installation. In tandem with the Public Art Project Manager, the Department will
identify solutions to differences that may arise regarding project art components.
For Permanent Public Art Projects, a Public Art Selection Committee will be identified
by staff and/or through direction from the Supervisor’s office in the associated district
of the project. The County Administrator’s Office will identify the Public Art Project
Manager for each new Public Art Project. The Public Art Selection Committee will
meet to review and approve the following:
●Artist proposals at the conceptual and final design phases. In some cases, the
conceptual design review may take place as part of the Artist selection
process. After comments are received at each phase, the Public Art Project
Manager will work with the Artist to refine the design. If the Artist is not in
agreement with the Public Art Selection Committee’s recommendations, the
Public Art Project Manager will mediate discussions to arrive at a consensus
among all parties. In each case, if revisions are called for, the revised
conceptual or final design will be presented to the Public Art Selection
Committee for approval.
●Proposed alterations to the final design. The Artist’s contract will contain
language specifying that no change to the approved final design may take
place without written permission.
VII.ARTIST SELECTION FOR COUNTY-INITIATED PUBLIC ART PROJECTS
Projects may be selected through an open Request for Qualifications (RFQ) or Request for
Proposal (RFP) process. Other processes such as a limited invitation or a curatorial process
that invites Artists’ proposals may be enacted under the direction of the Board of
Supervisors. The identification of an artist shall be conducted in an open, transparent
process. Absent mitigating circumstances identified by the County Administrator’s Office
requiring an alternate Artist commissioning process, as a Permanent Public Art commission
opportunity arises, it will be executed in a two-step process of artist selection. The following
articulates the Two-Step Artist Selection Process:
1. Advertisement and issuance of a Request for Qualifications (RFQ) wherein the project’s
budget, parameters, artwork priorities and goals are articulated with the artist selection
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 10 OF 20
criteria, scoring breakdown, and expectations regarding the selected artist’s experience,
interest, and past work.
Requested qualifications may include but not be limited to image samples of past relevant
work, artist statement of interest (including artist statement of artistic practice and relevance
to project opportunity), and artist resume/CV.
Under the direction and facilitation of the Public Art Project Manager, the Public Art
Selection Committee will identify and select 3-4 Artist finalists from the review of the RFQ
applicants based on the stated criteria and submission materials.
2. Selected Artist finalists will be directed to provide a project proposal, typically within 4 to 8
weeks depending on the complexity of the project. Artist finalists shall be provided with the
scoring criteria for evaluation of the proposals.
The final proposal requirements are to be approved by the County Administrator’s Office.
Artist finalists’ proposals may include but not be limited to the following:
●A narrative of the concept, design sketches and drawings (in-situ if possible),
with dimensions and materials.
●A preliminary budget, the fabrication and installation timeline, and any
noteworthy considerations such as site preparation.
●A preliminary Community Engagement plan anticipated to be provided in
tandem with the project. The plan will contain, at a minimum:
o An explanation of how the Community Engagement plan will inform
and/or inspire the Artist's design of the artwork;
o An indication of the duration and location, and a preliminary
description of proposed Community Engagement events over the
course of the project;
o A proposed budget for the Community Engagement.
It is recognized that professional practices require that artists be paid for their work, and the
development of a proposal requires considerable research, time, and effort. Artist finalists
may be compensated for their proposals. The amount of the proposal compensation will be
identified by the County Administrator’s Office based on best practices as appropriate to the
Public Art project budget, typically between $1,000 and $5,000.
Criteria for the review of Public Art proposals are designed to ensure the artwork will
encompass the highest standards of excellence and sustainability and may include but not
be limited to the following:
●Artistic Merit: Artistic Originality of concept and artistic vision; the degree to
which the work engages the viewer emotionally, and intellectually; the quality of
craftsmanship or mastery of skills and techniques.
●Relevant Skills & Experience: The assessed ability of an artist to successfully
implement a proposed project.
●Meet Project Goals: The proposed artwork (or the assessed ability of an artist
to design a proposal) meets the specific goals of the project as defined in the
RFQ.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 11 OF 20
●Site Appropriateness: The proposed artwork is appropriate in terms of scale,
media, design or imagery and is judged to be relevant within the context of the
surrounding community, and is compatible with the mission and operations of
the location receiving the artwork.
●Contra Costa County Connection: Proposal highlights a connection to the
County through community engagement, Artistic background/experience.
The Public Art Selection Committee will review proposals as presented by each artist
through an in-person or online meeting, deliberate, score, and select the recommended
artist and artwork. The recommended Artist proposal will be reviewed for approval by the
Public Art Advisory Committee. Public Art Projects with a budget of $10,000 or more will
require Board of Supervisors’ approval.
A variation to the above process is allowable when extensive community engagement is
identified by the County Administrator’s Office as vital to the artwork design and the
community engagement process is a significant element to the Public Art Project. This can
occur when the schedule permits and issues are present that have resulted in a community
voiced need for inclusion, and artistic expression and community representation require
navigation in an integrated manner. This type of project requires the design to be developed
through an intensive community process. As such, it is not feasible for the design proposal
to be developed in advance of Artist selection.
Artist selection of this type would have a similar RFQ process as outlined above. However,
the required submission requirements within the RFQ will be adjusted as appropriate and
will require a narrative about the type of community process the Artist envisions to develop
the design, their approach to design, an indication of their interest in the project, and a listing
of previous projects they completed wherein the community engagement was paramount to
the artwork design process. The submission will require examples of the artist’s current art
practice or past work.
As opposed to a proposal requirement and review, in this type of project the Artist Selection
Committee will interview the Artist finalists and include questions to ascertain the community
appropriateness of the artist’s process. The committee will utilize this information to select
the most appropriate artist for the commission.
VIII.COMMUNITY ENGAGEMENT
Paramount to the Public Art Program is service to the residents of Contra Costa County. By
building arts education and participation opportunities into Public Art Projects, a sense of
community ownership can be acknowledged and uplifted. Such activities can generate
broader community appreciation of public art and recognition of the role of public art in
reflecting the community's values.
The County shall incorporate Community Engagement as defined in section IX.
DEFINITIONS, as part of each Public Art Project as appropriate. To meet this goal, the
County Administrator’s Office will ensure that there is community representation on artist
selection panels and artist interaction with the community. Involvement with the local
Municipal Advisory Council is advisable, as appropriate.
The Community Engagement plan should be developed in conjunction with the overall
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 12 OF 20
project construction schedule and budget such that its implementation does not slow down
the concept design or any other phases of development and completion of the art. Examples
include, but are not limited to, observations of the proposal site, and activities that
encourage personal interaction with community members, and formal and informal
interviews or conversations held in order to learn about the community's culture, and
important issues facing the community.
Community participation may be incorporated into the plan to engage members of the
public, County employees, and others who will utilize the site through activities in which
such people are likely to offer their perceptions, experiences, and knowledge in a way that
will meaningfully inform the Public Art Project. Examples include, but are not limited to,
activities demonstrating art and/or art process, such as presentations, workshops, and
meetings.
IX.COUNTY-INITIATED MURALS
Murals have been embraced as a valued art form by a diverse array of cultures and
communities throughout history. They can celebrate the culture, leaders, and communities
through abstract or figurative imagery or any number of approaches conceivable. The
possibilities are unlimited.
Murals are an art form with a rich history and deep appreciation. The expected vs. actual
lifespan of a mural is dependent on several factors, and realities can be vastly different from
project plans. Murals expected to remain intact for generations can come up against
conditions requiring their removal after a limited lifespan, and murals developed with a
limited expectation of longevity can enhance a sense of community for many years.
A. Projects for Murals to be placed on County property should be evaluated and
commissioned using the same or similar criteria and considerations as other Public Art
Projects. In addition, the suitability of the wall should be assessed to receive the mural
through a report by commissioning an art conservator with murals expertise to confirm the
wall’s long-term suitability and to provide recommendations for wall preparation and
materials.
B.Murals commissioned for placement on County property will be placed on a well-
prepared wall and have an anti-graffiti coating applied that is maintainable by the County.
Varnish or other coatings or finishes that are not specifically designed as graffiti abatement
products as part of a graffiti removal system do not comply with this requirement.
C. The Mural should be evaluated every five years to assess the condition to evaluate if the
artwork should be maintained or removed. If the mural is in poor condition and the County
does not have the resources for a restoration, the applicable artist’s rights laws (Visual
Artists Rights Act/VARA and California Arts Preservation Act/CAPA) require that artists be
provided with 90 days advance notice of its removal. VARA and CAPA rights also apply if
the County needs to remove the mural for any non-related reason, including building
renovation or construction. The five-year review process and expected lifespan should be
articulated in the County’s agreement with the artist.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 13 OF 20
X.UTILITY BOX ART
Utility Box Art programs traditionally have two approaches: either the artwork is painted
directly on to the utility boxes by the Artist, or the artwork is applied to utility boxes as vinyl
wraps printed with the Artist’s design. Utility Box Art enhances common traffic control utility
boxes and brings vibrant colorful artwork to the streetscape.
As directed by the Board of Supervisors, the County Administrator’s Office in tandem with
the Department of Public Works may develop a Utility Box Program that invites Artists to
submit designs for consideration and oversees the development and placement of the
artwork either through direct painting or vinyl wrapping.
Designs submitted to a Utility Box Program will be selected by a Public Art Selection
Committee assembled for this purpose, with final approval of designs by the Public Art
Advisory Committee.
The Utility Box Program will be developed that identifies the type of art fabrication, Artist
design stipends, application guidelines, longevity, and procedures.
Development of the Utility Box Art program will include consideration and selection of the
artwork fabrication and installation procedure. An assessment will evaluate the attributes of
a program that selects an Artist’s design that the Artist paints directly to a utility box surface,
compared with the selection of an Artist design that is translated to a vinyl wrap and installed
by specialized contractors.
XI.ARTISTS’ RIGHTS
Commissioning Permanent Public Art will result in the County obtaining ownership of Public
Artworks as objects, with all the associated rights and responsibilities.
While the County as the commissioning agent will have ownership of a work of art as an
object, this does not necessarily extend to ownership of the image and copyrights as
articulated in the federal Visual Artists Rights Act (VARA) or the California Arts Preservation
Act (CAPA).
The federal Visual Artists Rights Act (VARA) and the California Arts Preservation Act
(CAPA) laws provide for a series of artists’ rights including the rights of authorship and rights
surrounding the removal, alteration, or destruction of artwork.
Any artist selected for a Public Art Project shall enter into a written agreement with the
County. County Counsel will review Artist’s agreements to ensure that they comply with the
VARA, CAPA laws, and other laws, as required, or include exceptions as needed to ensure
public safety. County Counsel’s review of Artist’s agreements will include the addition of
other clauses as needed to ensure the County’s ability to administer the Public Art program.
XII.PUBLIC ART DONATIONS
The following areas and issues will be considered in the acceptance of artwork donations by
the County Administrator’s Office and the Public Art Advisory Committee. The County will
not accept a donation of artwork until all funds for its development, fabrication, installation
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 14 OF 20
and foreseeable Maintenance have been secured from the Donor or approved by the Board
of Supervisors as being funded by the County. Final Approval of Public Art donations valued
at more than $10,000.00 require the Board of Supervisors’ Approval. Monetary donations
towards public art projects will follow the County's existing policy on Gifts and Donations.
For artwork to be considered for Donation, it must be pre-existing Permanent Public Art or
Portable Artwork as defined in IV. DEFINITIONS.
The following criteria may be utilized as applicable in assessing the acceptance of an art
donation:
●Does the Artwork uplift an artist or artists living in Contra Costa County?
●Are there limitations that restrict the size and number of donated items?
●What is the condition of the artwork(s)?
●The artwork highlights a Contra Costa County artist, collection, and/or cultural
expression.
●The artwork supports the goals of the art collection and would contribute
positively to the County’s public art, meeting the standards for Public Art
commissioned by the County.
●The artwork is of high quality and aesthetic excellence.
●There is an identified location to site the artwork if it requires a public
installation, or there is a program or mechanism to display the artwork if it is a
portable piece.
●The scale, form, context, and design of the artwork are appropriate for the
setting and audience.
●The donor has committed to cover all applicable costs associated with permits,
bonding, insurance, transportation and installation of the artwork or the County
has committed the resources to cover these applicable items.
●The future maintenance and conservation need of the artwork is understood and
the County has identified the resources to attend to these requirements.
●The legal considerations of ownership, copyright, liabilities, maintenance, and
deaccessioning are understood and acceptable to the County, as reviewed by
County Counsel.
●The artwork supports an equitable collection inventory, allowing for a diverse
range of Contra Costa County artists to be represented, considering if there are
already multiple donations of the same artist’s work.
A donation application will be established to capture the relevant information for an informed
decision and to identify any additional considerations to the donation offer.
The following identifies main areas to be considered in determining acceptance of a
donation.
A. As has been discussed, there is more than one type of ownership as related to art, and
this needs to be considered in the acceptance of an artwork. While a donor may have
ownership of a work of art as an object, this may not extend to the donor having ownership
of the image and copyrights as articulated in the federal Visual Artists Rights Act (VARA) or
the California Arts Preservation Act (CAPA).
To establish the donor’s ownership of the artwork as an object, a donation application will be
developed with a requirement for information about the provenance and procurement of the
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 15 OF 20
object, including documentation such as a receipt or other proof of ownership. Copies of any
agreements the owner has with the artist or gallery should be included if applicable.
The value of the object should be established as part of the consideration of acceptance.
This value can be established through:
●Appraisal Report: An appraisal report including, but not limited to, dollar amount
value, description, disclaimers, and additional support for valuation conclusions
by a certified third-party appraiser affiliated with at least one of the four appraisal
organizations: Appraisers Association of America, the American Society for
Appraisers, Appraisal Foundation, or the International Society of Appraisers.
●A receipt for the purchase of the artwork.
●Other documentation establishing the value of similar artworks by the same
artist.
This valuation is essential as the artwork will become a physical asset for the County, and
as such, a documented value is needed for asset accounting. Also, donors commonly
request a letter from the County acknowledging the donation with the value indicated for
their use as a tax donation. The County should have confirmation of the value for this
purpose.
B. While a donor may have ownership of the artwork as an object, the artist may have
retained the copyright ownership as established by the VARA and CAPA laws. The
application should include artist information including contact, resume or bio, birth/death
dates, as applicable, and any known copyright information as available. This is particularly
important if the donation is a work to be installed as a permanent public artwork as the artist
should be notified of the donation and location of the installation.
The application should indicate the copyright owner of the object. If the donor is the
copyright owner, the application should include documentation of this and should ask if the
donor intends to transfer the copyright to the County should the donation be accepted.
All such information from the donor’s application shall be provided to County Counsel on
receipt by the County Administrator, so County Counsel can advise the County
Administrator if and how the acceptance of the artwork and installation will make the County
subject to any applicable VARA and CAPA notifications or copyright requirements in the
future. It is recommended that the County Counsel provide advice to the County
Administrator regarding these considerations and requirements prior to the County’s
decision on whether to accept the donation.
C. The application should identify the materials and any known Maintenance or
Conservation needs. A condition report should be provided by the donor to identify any
issues and immediate or future costs associated with keeping the artwork in good condition.
D. If the artwork is a large sculpture or other public artwork, it is important for the County to
understand the costs to transport the artwork and install it at the desired location. Questions
to consider are the need for any footings or special attachment systems, permits, insurance,
storage, installation, and any conservation and maintenance needed in the immediate
future. It should be established if these costs and the responsibility for this activity will be
borne by the donor or if the County is expected to handle these costs and the scope of work
to see to the full completion the installation.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 16 OF 20
E. In addition to the above information the application should request any exhibition history,
edition certifications or other pertinent information about the artwork as applicable and
available.
XIII.COMMUNITY-INITIATED PUBLIC ART PROPOSALS
Community Initiated Public Art Proposals are proposed by non-County entities pursuing
Public Art to be placed or be executed on County property. The following procedures differ
from the processes and procedures outlined for County initiated and funded Public Art. The
requirements assume the County is positioned to accept or provide permission for Public Art
that has been identified, developed, and/or selected outside of an established process
without County oversight. The following requirements will provide assurance the Public Art
conforms to similar standards and expectations as County initiated and funded projects.
Public Art programming can include an array of arts and culture special installations,
performances, or other arts and culture activities. It is expected that the applicant will
provide the needed resources such as funding, in-kind equipment or supplies, personnel, or
other applicable elements required to successfully mount the proposed program.
Section III. APPLICABILITY defines the Public Art proposed project placements that are
subject to the requirements of this policy. The following procedures include proposals
initiated or funded by other government entities, or by outside sponsors, such as community
artists, organizations or commercial enterprises. In considering approval, the Public Art
Advisory Committee will evaluate proposals within the context of its Vision as identified in
the 2024 Arts & Culture Master Plan.
The following articulates the process for obtaining the Public Art Advisory Committee’s
approval for a temporary or permanent installation of artwork or Public Art programming on
County property or funded by the County. Artwork that is proposed as a donation to be
owned by the County are not subject to this section but are required to comply with section
XI. DONATIONS.
Note: With the exception of funds awarded on a competitive basis through a County
program, the County Administrator’s Office and the Public Art Advisory Committee cannot
provide financial or staff support for the project. It is incumbent on the project sponsor to
cover all costs associated with the project.
Proposals will be selected that are broad and diverse in appeal and allow the community an
opportunity to experience artistic expression representative of a wide range of disciplines,
styles, themes, and cultural practices.
Submitted Public Art Proposals will be reviewed initially by the Supervisor’s office in whose
District the proposed project will be located for referral to the Public Art Advisory Committee
for consideration. Public Art Proposals will be considered quarterly on a schedule identified
by the Public Art Advisory Committee. Please note, incomplete proposals will not be
considered.
Selected Public Art Proposals may be required to adhere to insurance or other requirements
appropriate to the type of program and/or venue.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 17 OF 20
A.The applicant must submit a completed Community Initiated Public Art Proposal that
includes the following as applicable:
●Public Art Proposal Form
●A summary of experience for each lead visual or performing artists involved in
the program.
●Background information for the organization or group making the proposal.
●Digital images of previous artwork or performance samples; either as a slide
show, PDF, website, or a list with at least 5 but no more than 10 images with
title, media, size, and date. Up to 5 video or audio samples of no more than 3
minutes duration each can be included in lieu of the images as appropriate.
●Project budget and services sheet indicating the resources required to
successfully mount the project with an indication of funding or in-kind services
being provided.
B.Criteria for approval will be based on the following:
●There should be a compelling reason to site the exhibition on County property,
such as the relevance of the Public Art Proposal within the natural,
architectural, cultural, historical, social/political or environmental context of the
site.
●The Public Art should have merit as a work(s) of art, independent of other
considerations.
●The Public Art should be judged to enhance the public’s experience of the site.
●The Public Art may recognize an equitable distribution of commissions,
acquisitions, and exhibitions from Artists throughout Contra Costa County.
●The Public Art should be an opportunity to expose the public to diverse artists
from Contra Costa County’s multi-ethnic and multi-cultural population.
●The Public Art may highlight and educate the public to diverse artistic styles,
scale, and media.
●The Public Art should not contradict the County’s values of environmental
sustainability, accessibility, and cultural inclusiveness.
●The proposed Public Art should be appropriate in scale, media and context with
its intended display location.
●The Public Art has evidence of community support and/or engagement.
●The Public Art should be judged to be able to withstand unprotected display in
an outdoor environment and be able to be maintained by the applicant/sponsor
throughout the public display period.
●The Public Art must not present a safety hazard. It must comply with all
applicable building codes and disability access requirements.
●The proposed Public Art must be evaluated to be feasible, with convincing
evidence of the applicant/sponsor’s ability to mount the exhibit as proposed.
●Factors to be considered include, but are not limited to: project budget,
timeline, the artists’ experience, soundness of materials,
●The proposed Public Art must not impede the typical uses of the site.
●Project sponsors must be willing to pay all costs associated with the Public Art,
including any required insurance and permit fees, as applicable.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 18 OF 20
C.Community-initiated Proposals for Murals on County property require the identification of
an entity that will provide maintenance for the mural and adherence to the stated Public
Art Proposals policy requirements as applicable, with the addition of the following
information being provided:
●Incentive for placing a Mural at this location;
●Indication of why the placement of this Mural design will enhance the
aesthetics of the area;
●Description of the proposed design with a sketch or drawing;
●Description of the Mural design development process including any Community
Engagement or execution participation completed or planned;
●Indication of how the Mural will benefit the neighborhood and/or community;
●Expected lifespan of the Mural;
●Fabrication Information:
o Description of the wall preparation process (Wall preparation is
required prior to painting the wall. Preparation can include water
blasting, sand blasting, scrubbing with wire brush, or other process as
applicable and approved by the County.)
o Indication of the primer or wall sealant to be used.
o Identification of the type and brand name of the paint. (High pigment
artist’s colors are highly recommended.)
o Indication of the type or brand name of the anti-graffiti coating to be
applied (Varnish or other sealants not specifically manufactured as
anti-graffiti coatings do not meet this requirement).
If the Mural is accepted, the applicant will be required to enter into an agreement regarding
the artwork design, fabrication, site preparation, expected lifespan, artist’s rights, anti-graffiti
coating, and maintenance responsibility and expectations.
XIV.DEACCESSION OF ART
The deaccession of Public Art should be governed by procedures to ensure such decisions
are carefully considered and in compliance with applicable laws.
As disposal of artworks is generally irrevocable, deaccessioning should be a deliberate
procedure. County should not dispose of works simply because its original aesthetics are
not popular and should not dispose of works whose worth might not yet be recognized.
A. The County Administrator’s Office must authorize any relocation or removal of artwork
utilizing the following processes and requirements:
●The Board of Supervisors will approve the Deaccession of Art.
●Staff of the Office of the County Administrator’s Office shall prepare a
report for the Board of Supervisors prior to the consideration of the request
for deaccession of an artwork including;
o Reasons for the suggested deaccessioning;
o Review by the County Counsel;
o Acquisition method and cost;
o Informed estimate of the current value of the artwork;
o Public input and agency feedback on the artwork
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 19 OF 20
o Any valid warranties regarding the artwork
o Suggested and alternate courses of action.
●The immediate removal of art if it represents a safety hazard to the public
may be ordered by the County Administrator’s Office.
●When an artwork is to be removed for relocation or repair, only authorized
representatives or contractors of the County are to handle the artwork;
●In the event that an artwork is significantly damaged, stolen or completely
destroyed, the County staff will notify the County Administrator’s Office, the
artist, and if appropriate, the County Sheriff will be contacted;
●The artist(s) whose artwork is being considered for decommissioning will
be notified by reasonable means in compliance with the applicable VARA
and CAPA artist’s rights laws.
●The County Administrator’s Office may recommend any of the following
courses of action as a result of a deaccessioning review. The Board/staff
shall not be limited to these courses of action, but may suggest new
methods, as may be appropriate, given by a particular set of
circumstances.
o Relocation of the artwork
o The sale or trade of the artwork
o Offer to the artist(s) the opportunity to take back the artwork.
o Advertise the sale of the artwork by auction or other public sale; or
o Dispose of the artwork or remainder of the artwork in an appropriate
and practical way when other options have not resulted in the
disposal of the artwork.
●Any net proceeds from artwork disposal shall be returned to an appropriate
Public Art Program account to acquire (through the standard Public Art
processes) or maintain other Public Art within the County’s Public Art
Collection.
●Disposal by any means of any County owned art shall conform to legal
requirements.
The following acknowledged criteria will be utilized to consider and approve deaccession:
●The artwork’s present condition poses a safety hazard to the public.
●The artwork has been damaged or has deteriorated to the point that it can
no longer be represented to be the original artwork.
●The restoration of the artwork’s structural or aesthetic integrity is
technically not feasible, or the expense of restoring it exceeds the
available funding of the County for restoring the specific artwork.
●The architectural support (building, wall, plaza) is to be destroyed and the
artwork cannot be removed intact for relocation.
●The use of the particular public space may have changed, and/or the
artwork may have lost its contextual meaning, and it cannot be re-sited, or
re-siting the artwork would be inappropriate.
●The artwork requires excessive and inappropriate conservation and/or
maintenance or has faults of design or workmanship which can be termed
inherent vice.
●An artwork is not, or is rarely, on display because of lack of a suitable site.
●The condition or security of the artwork cannot be reasonably guaranteed
in its present location.
CONTRA COSTA COUNTY PUBLIC ART POLICY - PROPOSED 11.5.24 PAGE 20 OF 20
●The artwork was not installed or fabricated as proposed, is incomplete, or
does not meet the requirements of the commission.
●The artwork does not meet the goals of the collection.
●Removal has been requested by the artist in writing and it has been
determined by County Administrator’s Office to be a reasonable request.
●The artwork has reached the end of its original anticipated lifespan.
●The artwork is proved to be inauthentic or in violation of existing copyright
laws.
●The artwork has received documented and ongoing adverse reaction from
community members where the artwork is located, and the Board of
Supervisors has determined the artwork no longer reflects the values of
the community.
●The Board of Supervisors retains in its sole discretion the right to relocate
or remove any Public Art.
XV. MAINTENANCE OF ART IN THE COLLECTION
Contra Costa County is at the beginning stages of assembling a public art collection. The
single most important aspect in ensuring the value of these assets is the regular
maintenance of the artworks. The ongoing maintenance of Public Art is a critical aspect of
sustaining a positive public dialogue and supporting cultural expression. A maintenance plan
is typically included in an artist contract.
The annual Public Art Report provided to the Board of Supervisors will include an
assessment of the maintenance needs of the collection, associated estimated costs, and will
include a budget allocation request for the upcoming fiscal year.
Maintenance plans are required as part of the Public Art Plan for Public Art Projects.
Public Art Conservation efforts that go beyond routine maintenance should engage an art
conservation specialist, and such cost shall be included in the Public Art Report.
If artwork is created as a component of a designated Capital Improvement Project and the
funding source permits, the County Administrator’s Office may choose to set aside and
expend up to 10% of the total Public Art Project allocation for each project for maintenance
and conservation purposes.
APPENDIX A:
Implementation of County-Initiated
Public Art Projects
A Public Art Project opportunity, facility location, and budget is identified by the County
Administrator’s Office in tandem with the Public Art Advisory Committee, in discussion with the
The Public Art Project is approved and funded by the Board of Supervisors
Timeline for the Public Art Project is developed by the Administrator’s Office in
tandem with the Department of Public Works
and overall project delivery.
A Request for Qualifications is
The Public Art Selection Committee reviews Artist’s submissions and selects
Artist finalists to proceed to the Request for Proposals stage.
The Public Art Selection Committee Reviews Proposals and selects the Artist and
Proposal for the commission recommendation.
The Public Art Advisory Committee reviews the recommended Artist and Proposal
for Approval.
The Board of Supervisors has Final Approval of the Artist’s Commission.
District 1 El Cerrito Richmond San Pablo
Other Contra
Costa County
localities
Public Art Program Art in Public Places
Program
Public Art Program
(adopted 1999) Amended
5/4/21 - Public Art Program
Ordinance
Art in Public Places
Ordinance 2017 Bayview
Muncipal Codes Chapter 13.50 Chapter 7.63 of the
Richmond Municipal Code
Chapter 7.63
San Pablo Municipal Code
East Richmond
Heights
Policies &
Procedures
Art in Public Places
Program requires certain
development projects over
$250,000 to contribute 1%
of construction costs to
public art or in lieu fee to
public art fund.
Public Art Program
(1999) allocates 1.5%
of all eligible City &
Redevelopment Agency
capital improvement
project costs with budgets
in excess of $300,000
for public artwork. 1%
for Public Art on Private
Projects Program
Section 6.50.030 - Public
Art Program Ordinance
(2021)
Art in Public Places
Program requires
certain development
projects over $200,000
to contribute 1% of
construction costs to
public art or in lieu fee to
Public Arts Fund or Mural
Fund.
El Sobrante
Guidelines
1) Visual art (sculpture,
murals, mosaics, etc.)
2) On-site cultural
programs (performances,
special events, education)
All forms of media; criteria
for site including visibility
& public safety; temporary
installations considered;
RFQ/RFP submitted to get
artists;
Art should include works
of art that are created
uniquely by an artist
and integrated into the
development project.
Kensington
Selection Process
Application Process -
Public Art Subcommittee of
Arts & Culture Commission
oversees the selection
process.
The City Arts & Culture
Division administers the
Public Art Program with
oversight from the Public
Art Advisory Committee
(PAAC) - Subcommittee
of the Arts & Culture
Commission
Submit application and
work with Planning
Commission.
Montavalin Manor
Funding Mechanisms
1% of private & muncipal
projects of $250,000 or
more to in lieu Public Art
Fund.
1.5% of Capital
Improvement Projects; 1%
of Private developments;
gifts; donations or City
funds.
1% of Commercial
development with building
costs of $200,000 or more
Pinole
City School of
Performing Arts
APPENDIX B:Contra Costa County Cities Public Arts Programs and Funding
82
City Capital Projects
Required (all, some)
All -- development projects
$250,000 or more
Allocates 1.5% of all
eligible City capital
improvement project costs
with budgets in excess of
$300,000 for public artwork.
Exemptions-Capital
improvement projects Rollingwood
Private development
(all, some)
All -- development projects
$250,000 or more
One-Percent (1%) for
Public Art on Private
Projects Program
Section 6.50.030 - Public
Art Program Ordinance
1% of Commercial
development with building
costs of $200,000 or more
Tara Hills
Requirement to
Provide Art Work Or
In Lieu
Art in Public Places
Program requires certain
development projects over
$250,000 to contribute 1%
of construction costs to
public art or in lieu fee to
public art fund.
Private Development
Projects Program -
required to provide
1% of Building
Development Costs as
public art contribution
in 3 ways: 1) On-Site
public art 2) Paying
an in-lieu contribution
3) Designated Public
Art Space
1% of Commercial
development with building
costs of $200,000 or more
or in lieu to Public Art
Fund or Mural Fund.
Permanent Public
Art (Public &
Private)
35 public artworks
Temporary Public Art
Types of Artistic
Disciplines
Sculpture X X X
Murals X X X
Utility Boxes Utility Box Program-Pilot
Functional Benches,
Streetlamps
Arts Commission Arts & Culture Commission Arts & Culture Commission Planning Commission
Arts Committee Public Art Advisory
Committee (subcommittee)
Arts Foundation,
Other Foundations,
Friends of
Community Foundation -
Grant Program
District 1 El Cerrito Richmond San Pablo
Other Contra
Costa County
localities
District 1 El Cerrito Richmond San Pablo
Other Contra
Costa County
localities
Grants Offered by
City
Neighborhood Public Art
“Mini-grant” program,
awards grants to
community organizations
for performing & visual arts
activities
Arts Plan Arts & Culture Master
Plan, 2013
Cultural Arts Plan,
2002 Update
City-operated art
gallery
City Hall Gallery Space-
Arts & Culture Commission
juried
City Art Gallery
City-operated
performance space
City-owned art
gallery-outside
operator
City-owned
performance space-
outside operator
City-presented
concerts in the park
City-presented
festivals
City-run Art
Competitions
City Art Directory Artist Database for Public
Art Projects
City staff exclusive
for arts-full-time,
part-time, contracted
Winifred Day, Arts
& Culture Manager,
(510)620-6952
City staff for arts
with other duties-
full-time, part-time,
contracted
Alexandra Orologas, Asst.
City Manager,
(510)215-4302
Greg Dwyer, Community
Services Director,
(510)215-3081
Contact Information aorologas@ci.el-cerrito.
ca.us
winifred_day@ci.richmond.
ca.us gregd@sanpabloca.gov
District 2 Danville Lafayette Moraga Orinda San Ramon
Other
Contra
Costa
County
localities
Public Art
Program
Public Art Master Plan
(2013)
Public Art Policy Art in Public Places
Program
Art in Public Places
Program (2011)
Alamo
Muncipal
Codes
Chapter 2.13 Municipal Code
Chapter 6-26
Chapter X C 146-53 Blackhawk
Policies &
Procedures
Public Art requires
construction
or altercation
development over
5,000 sq. ft. to
contribute 1% of
construction costs to
public art or in lieu
Public Art Fund.
The Art in Public
Places program, or
“ArtSpace Orinda”
has been placing
outdoor sculpture in
Orinda since 2007.
Camino
Tassajara
Guidelines Criteria: Aesthetic
quality; Relationship
to collection
& community;
Compatability;
Materials, fabrication,
installation
Canyon
Selection
Process
Application reviewed
by Public Art
Committee and final
action by City Council
Art in Public
Spaces Committee
meets quarterly
to review and
recommend public
art projects to the
City Council.
Art in Public Places
Committee works
to get artists
involved and makes
recommendtions to
City Council.
The proposed artwork
is subject to review
and approval by the
Architectural review
Board, Arts Advisory
Committee, Planning
Commission, and the
City Council.
Castle Hill
Funding
Mechanisms
1% of construction
costs for public art or
in lieu fees to Public
Art Fund
Art in Public Places
Fund - donations,
grants., etc.
Art in Public Places
Fund is funded
by community
organizations-
Orinda Community
Foundation,
Lamorinda Arts
Council, Orinda
Park & Recreation
Foundation
$30,000 allocated
annually from the
City’s Beautification
Fund for Public Art.
Diablo
City Capital
Projects
Required (all,
some)
In new capital building
projects public art is
considered using a
budget guideline of 1%
of total capital project
budget.
Norris
Canyon
Private
development
(all, some)
Private development
(construction or
alteration 5,000 sq. ft.)
-- 1% of construction
costs for Public Art
piece or in lieu of
meeting requirements
- can pay 1% of final
construction costs
All new developments
are required through
a condition of project
approval to provide
Public Art. The
requirement does not
have a specific dollar
amount.
Reliez Valley
(partial)
Requirement
to Provide
Art Work Or
In Lieu
Private development
(construction or
alteration 5,000 sq. ft.)
-- 1% of construction
costs for Public Art
piece or in lieu of
meeting requirements
- can pay 1% of final
construction costs
Art in Public Places
Program is to promote
the acquisition,
construction,
installation, restoration
and maintenance of
public art pieces.
Saranap/
Parkmead
Permanent
Public Art
(Public &
Private)
16 public artworks
Public Art Map
10 public art pieces 40 public art
pieces online at
artspaceorinda.org/
artworks
50 pieces
Temporary
Public Art
1) ‘Picture This’
2022-artist
frames in parks
2) Dogs of
Danville-2019 15
painted dogs by
local artists- 3)
Shrumen Lumen
(2021) 4) Hearts
around Hartz
(2020) 5)
Bound for
Books- Benches
(2023)
Ursus Redivivus, (on
loan sculpture) Rock
Garden
Types of Artistic Disciplines
Sculpture X X X X
Murals X X
Utility Boxes X X X
Functional
Benches,
Streetlamps
Benches
(working on
now)
District 2 Danville Lafayette Moraga Orinda San Ramon
Other
Contra
Costa
County
localities
Arts
Commission
Parks,
Recreation &
Arts Commission
“Creating
Community
Through People,
Arts, Parks &
Programs”
Arts
Committee
Arts Advisory
Board (6)
Public Art Committee
Appointed
Art in Public
Spaces Committee
(APSC)
Art in Public Places
Committee (APPC)
Arts Advisory
Committee
Arts
Foundation,
Other
Foundations,
Friends of
San Ramon Arts
Foundation works with
Parks and Recreation
to support grants for
the arts.
Grants
offered by
City
Cultural Growth Fund
grants
Arts Plan Public Art Master Plan
2013
City-operated
art gallery
Village Theatre
& Art Gallery
City Library Public Art
Gallery
Art Gallery at Orinda
Library
5 Art Galleries
City-operated
performance
space
Village Theatre
& Art Gallery
Dougherty Valley
Performing Arts Center
City-owned
art gallery-
outside
operator
City-owned
performance
space-
outside
operator
City-
presented
concerts in
the park
Music in the
Park
City-
presented
festivals
Annual Danville
Summerfest -
arts, crafts &
food vendors
Pear & Wine
Festival (Parks &
Recreation)
Art & Wind Festival
(music, arts, crafts,
kites)
City-run Art
Competitions
City Art
Directory
District 2 Danville Lafayette Moraga Orinda San Ramon
Other
Contra
Costa
County
localities
City staff
exclusive for
arts-full-time,
part-time,
contracted
Marija Nelson
Bleier, Program
Coordinator,
Visual Arts
Joe Dunn,
Performing Arts
Coordinator
City staff
for arts with
other duties-
full-time,
part-time,
contracted
Jessica Wallner,
Recreation
Superintendent,
(925) 314-3426
Jenny Rosen, Public
Art Liaison
Mackenzie Brady,
Parks & Recreation
Director
Park & Recreation Adam Chow, Parks &
Community Services
Recreation Supervisor
(925) 973-3321
Contact
Information
jwallner@
danville.ca.gov
jrosen@lovelafayette.
org
mbrady@moraga.
ca.us
orindaparksrec@
cityofordina.org
achow@sanramon.
ca.gov
District 2 Danville Lafayette Moraga Orinda San Ramon
Other
Contra
Costa
County
localities
District 3 Antioch 3(5)Brentwood Other Contra Costa County localities
Public Art Program Public Art Program Bethel Island/Sandmound Slough
Muncipal Codes Muncipal Code Chapter 2.44 Byron
Policies &
Procedures
Public Art Program is established to require the
inclusion of art in public capital projects & private
construction development projects.
Discovery Bay
Guidelines Public Art Program sets: purpose; use of funds;
eligible artworks; process for approval; artist
qualifications & criteria for selection.
Selection Process The Arts Commission in consultation with
appropriate staff from City Departments shall
develop a Public Art Plan to be submitted to City
Council each year.
Knightsen
Funding Mechanisms Funding Sources: 1)
Capital Infrastructure 2) Public
Art Acquisition Fund (1%development fees)
3) Public Art Adminstration
Oakley Has a Call for Artists now to do mural in
Civic Center Park ($250 to artist)
City Capital Projects
Required (all, some)
Private development
(all, some)
1% development funds
Requirement to
Provide Art Work Or
In Lieu
Permanent Public Art
(Public & Private)
25 pieces --
Google Map
Online -- City of
Antioch
50 pieces -- City of Brentwood ‘Public Art Viewer’
online
Temporary Public Art
Todos Santos Plaza in Concord
Types of Artistic
Disciplines
Sculpture X X
Murals X X
Utility Boxes X X
Functional Benches,
Streetlamps
Fountain Benches
Arts Commission Arts Commission
Arts Committee
Arts Foundation,
Other Foundations,
Friends of
Grants offered by City Civic
Enhancement
Grants -- for
special events,
historic &
cultural
activities, &
facilities. Grants
funded by TOT
and General
Fund
Arts Plan
City-operated art
gallery
Community Center -- Public Art Walls - Changing
exhibits
City-operated
performance space
City-owned art
gallery-outside
operator
City-owned
performance space-
outside operator
City-presented
concerts in the park
Concert in the
Park
Summer Concert Series
City-presented
festivals
Art, Wine & Jazz Festival
City-run Art
Competitions
City Art Directory
City staff exclusive
for arts-full-time,
part-time, contracted
City staff for arts
with other duties-
full-time, part-time,
contracted
Brad
Helfenberger,
Parks &
Recreation
Director
Ben Keisic, Recreation Supervisor, Kris Farro,
Recreation Manager
kfarro@brentwoodca.gov
Contact Information bhelfenberger@
antiochca.gov
bkeisic@brentwoodca.gov
District 3 Antioch 3(5)Brentwood Other Contra Costa County localities
District 4 Concord 4 (5)Walnut Creek Other Contra Costa County
localities
Public Art Program Public Art Master Plan (2000) - Revisions (2016)
Public Art Strategic Plan - 2022
Acalanes Ridge Walnut Creek,
Open Space
Muncipal Codes City’s Municipal Code: Title 7, Chapter 3
(City) Title 10, Chapter 10, (Private)
Clayton Art &
Wine Festival, Clayton Theatre
Company, Concerts in the Grove
Policies & Procedures Public Art Master Plan (PAMP) set criteria for
the selection & prioritization of potential sites
for public & private projects, guidelines for
appropriate art and procedures for art review &
selection. Two ordinances were adopted requiring
a public art element for private development, and
requiring public art for major City construction
projects.
Contra Costa Centre
Guidelines Include sculpture, murals, photography,
earthworks, waterworks, glass, mosaics, or any
combination of forms. The creator of public art
shall be a practitioner in the visual arts who is not
a member of the project engineering, architecture
or landscape architecture firm.
North Gate
Selection Process Planning Division -- Art
Installation Design
Guidelines & Review
Process
Private Development Projects - Communnity
& Economic Development Department (CED)
is involved initially informing about public art
requirements. Then they work with the Arts
& Recreation Dept. Overseen by Bedford
Gallery Advisory Council & Walnut Creek Arts
Commission. Municipal Projects: City Council;
Arts Commission; Design Review Commission;
Arts, Recreation & Community Services Dept.;
Planning Division; Building & Engineering Division.
(details in Public Art Master Plan)
Pleasant Hill Summer
Concerts by the Lake
Funding Mechanisms Art in Public Places Fund
- fees collected from new
construction permits for
purchase of art in the
City. Fee rescinded in
2013 (?). Funds earmarked
in Capital Improvement
Program.
Public Art Fund - used for City-owned art/City-
sponsored exhibitions that are accessible to the
public.
Reliez Valley (partial)
City Capital Projects
Required (all, some)
City construction project over $500,000 must
include art integrated into project or a 1%
construction cost public art fee into Public Art
Fund.
San Miguel
Private development (all,
some)
Private construction or alteration project over
$500,000 must include art integrated into project or
a 1% construction cost public art fee into Public
Art Fund.
Shell Ridge Walnut
Creek, Open Space
Requirement to Provide
Art Work Or In Lieu
Permanent Public Art
(Public & Private)
Public Art Virtual Gallery Public Art & Heritage
Tours (audio & walks) -- approximately 70 public
artworks
Temporary Public Art Duncan Arcade Mural Gallery -- rotates every two
years
Types of Artistic
Disciplines
Sculpture X X
Murals X X
Utility Boxes X Working with Concord
Art Association to select
art for Phase III of Utility
Box Artwork
Functional Benches,
Streetlamps
Arts Commission Arts Commission
Arts Committee Recreation, Cultural
Affairs and Community
Services Committee
Public Art Committee (2 Arts Commission
members)
Arts Foundation, Other
Foundations, Friends of
Grants offered by City
Arts Plan Public Art Master Plan, Adopted 2000
City-operated art gallery Bedford Gallery Emilee Ehders, Curator
City-operated performance
space
Lesher Center for the Arts (Diablo Regional Arts
Association), Carolyn Jackson, General Manager
City-owned art gallery-
outside operator
City-owned performance
space-outside operator
City-presented concerts in
the park
Music & Market Concert
Series
Summer Concerts in the Park
City-presented festivals Walnut Festival Walnut Family Festival
City Partners Center for Community Arts - Part of Arts &
Recreation - Art classes/open studios at various
locations: Shadelands Art Center, Arts Studios,
preschools
City Art Directory Public Art Virtual Gallery bedfordgallery.org/
public-art/virtual-gallery
City staff exclusive for
arts-full-time, part-time,
contracted
Public Art Manager, Steven Huss,
City staff for arts with
other duties- full-time,
part-time, contracted
Justin Ezell, Asst. City
Manager,
Kevin Safine, Arts & Recreation Director, (925)
943-5848
Contact Information justin.ezell@
cityofconcord.org
safine@walnut-creek.org
District 4 Concord 4 (5)Walnut Creek Other Contra Costa County
localities
District 5 Martinez Mountain View Pittsburg
Other Contra
Costa County
localities
Public Art Program Public Art Policy (July, 2022)
Muncipal Codes Bay Point
Policies & Procedures Process for City Planned, Initiated, or
Commissioned Public Art: Develop
planned or commissioned Public
Arts Programs/Projects through
collaboration between City Staff/
Public Art Review Committee (PARC)
and PRMCC (Parks, Recreation,
Marina & Cultural Commission.
Following review by PRMCC, all
Public Art shall be forwarded to City
Council for review and acceptance.
The Visual Arts Committee
advises the City Council on the
selection of art and artists for
City-funded public art acquisitions.
Recommend the use and
programs supported by the City’s
one percent and annual Capital
Improvement Program allocation
for art.
Briones
Guidelines Public Art should reflect: represent
the diverse social, cultural, &
historical values of the City;
contribute to quality of life &
economic vitality; be thought-
provoking, memorable, & enduring;
provide opportunities for education
& learning; & encourage civic
pride, add value to the community &
represent the City.
Clyde
Selection Process Public Art Review Committee (PARC).
Committee comprised of City staff
tasked with initial intake & review
process for approval/acceptance by
City Council.
Visual Arts Committee advises the
City Council on the selection of art
and artists for City-funded public
art acquistions (RFQ/RFP).
Crockett
Funding Mechanisms City funds and grants Hercules -
Community &
Library Services
Commission
oversee Library
Art Exhibit
Program
City Capital Projects
Required (all, some)
1% of the project budget for all
major public projects (valued at $1
million or more) devoted to art.
Pacheco
Private development
(all, some)
Port Costa
Requirement to
Provide Art Work Or
In Lieu
Reliez Valley
(partial)
Permanent Public Art
(Public & Private)
Public Art Map - Online (38 pieces)City of Pittsburgh Art
Walk - A Self-Guided
Tour
Rodeo
pittsburgca.gov/our-
city/art-about-town
Temporary Public Art Vine Hill
Types of Artistic
Disciplines
Sculpture X X X
Murals X X X
Utility Boxes
Functional Benches,
Streetlamps
Fountain
Arts Commission Parks, Recreation, Marina & Cultural
Commission (PRMCC)
Arts Committee Cultural & Arts Subcommittee Visual Arts Committee
Arts Foundation, Other
Foundations, Friends
of
Pittsburgh Art &
Community Foundation
(Old Town Art Centre)
Grants offered by City Cultural Event Grant - Pilot
Program for fiscal year 2022-2023
Grant for public performances,
dance, music, theatre & educational
events.
Arts Plan
City-operated art
gallery
City Hall Art Gallery - organized by
Visual Arts Committee
City-operated
performance space
Mountain View Center for
Performing Arts
City-owned art
gallery-outside
operator
City-owned
performance space-
outside operator
City-presented
concerts in the park
Movies in the Park
City-presented
festivals
Arts & Crafts Fair
City-run Art
Competitions
City Art Directory Artist Registry - Artists on file for
public art projects
City staff exclusive for
arts-full-time, part-
time, contracted
City staff for arts with
other duties- full-time,
part-time, contracted
Lauren Sugayan, Deputy City
Manager
John Lang, Economic Vitality
Manager
Kolette Simonton,
Director of Recreation
Contact Information lsugayan@cityofmartinez.org econ.dev@mountainview.gov ksimonton@
pittsburghca.gov
District 5 Martinez Mountain View Pittsburg
Other Contra
Costa County
localities
CITY OF EL CERRITO
2024 Utility Box Public Art Program
CALL FOR ARTISTS (CFA)
Project Description
The City of El Cerrito Utility Box Public Art Program is a beautification initiative designed to add to the
vibrancy of the San Pablo Avenue corridor. We invite community artists to participate in this program
to help our community transform drab and unsightly utility boxes into attractive and captivating works
of art that will enhance the beauty of the City’s streets and sidewalks for years to come. There are 12
city-owned utility boxes, eight of which have been painted as part of the 2021, 2022, and 2023 Utility Box
Public Art Programs. To view the eight completed boxes and learn more about the artists, please visit:
https://www.el-cerrito.org/publicartbox. This fourth CFA is for one additional utility box this year (see
locations and photos in Attachment A).
The program is sponsored by the El Cerrito Arts & Culture Commission (ACC).
Application Deadline
The application is due by 4 p.m. on Friday, June 14, 2024 online. If submitting online is not a feasible
option, please make arrangements with Lina Huang prior to the deadline to submit an alternative way
by contacting Lina directly at lhuang@ci.el-cerrito.ca.us or at (510) 215-4371.
Application Guidelines
Application materials must be clear and able to read on a computer.
Artists may submit a single application for one or multiple utility boxes. The City reserves the right
to select a single artist for all boxes or may select different artists for different boxes.
All components of the application must be submitted at one time as a single package.
All entries must be the original design and artwork of the applicant(s); artwork must not be
plagiarized, stolen, or copied.
Entries that use copyrighted or trademarked images are not eligible unless legal permission has
been granted.
Entries must not defame or invade the rights of any person, living or dead.
The artist(s) name and a photo of the artwork may be featured on the City of El Cerrito website and
other promotional materials.
Make sure to include all items listed in the Application Checklist below (see Attachment B).
APPENDIX C:
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Applications can be submitted online at www.el-cerrito.org/publicartbox.
For questions, contact Will Provost at (510) 215-4318 or wprovost@ci.el-cerrito.ca.us.
Project Schedule (subject to change)
Wednesday, May 1, 2024 Call for Artists released
Friday, June 14, 2024 The application is due online by 4 p.m. on Friday, June 14,
2024.
Monday, June 17 through
Friday, July 12, 2024 Selection Panel
Commission
Finalized/Executed, Work Begins
Theme
Artwork that celebrates El Cerrito’s Natural Beauty and Environment.
Art Installation Process
City Staff will coordinate with the artist, other City departments, and neighboring businesses or
homeowners to select a mutually agreeable painting period between Monday, August 5 and Friday,
September 6, 2024.
Artists are responsible for prepping the utility box, painting the design with appropriate paint, and
sealing it with a clear anti-graffiti coating (for examples, Rain Guard VandlSystem, MuralShield). Artists
are responsible for purchasing their own painting, prepping, and sealing supplies.
Artists are expected to paint the entire utility box including the side boxes and pipes. The cement base
must not be painted on, the City will place a sticker on the base with a QR code that directs to the Arts
and Culture Commission website. Artists may not paint over key holes, meters or numbers.
Artists may enlist painting assistants. All painting assistants must sign a liability waiver and release.
Underage painting assistants must have a parent sign the liability waiver and release.
Upon completion of the box(es), City Staff will meet with the artist at the site to inspect/approve the
artwork and take a publicity photo of the artist with their completed utility box.
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Compensation
The artist or artist group will receive a $2,500 award for the creation of the final design f o r each utility
box. 50% (or $1,250) of the payment will be issued prior to the start of the painting and 50% (or
$1,250) will be issued upon satisfactory completion of the project.
Artists are not employees of City and shall not be eligible for any benefits, entitlements, or incidents of
City employment, including but not limited to, eligibility to enroll in the California Public Employees
Retirement System (PERS) as an employee of the City and entitlement to any contribution to be paid by
City for employer contributions and/or employee contributions for PERS benefits.
Eligibility
1.This program is open to individual artists, teams of artists, or community groups with a designated
lead artist. (The compensation for each utility box is $2,500 regardless of the number of artists or
individuals who work on the visioning and creation of the design)
2.Applicants must reside in Contra Costa County (East San Francisco Bay Area). Proof of residency
may be requested.
3.Selected artists will be required to sign a liability waiver/consent form in order to participate in the
project.
Program & Design Requirements
The design must be suitable for viewing by all ages in a public space. Generally, this rule means that
the art may not contain advertising, religious art, violence, sexual content, or political partisanship.
Designs that do not comply with these standards will not be approved by the City and/or eligible for
the award.
The design shall not include text of any kind, except for the artist’s signature as noted below.
Dark colors over large areas should be avoided, as this may cause the utility box to absorb heat and
damage equipment.
All entries must be the original design and artwork of the applicant(s); artwork must not be
plagiarized, stolen, or copied.
Artists are responsible for the reasonable upkeep of the artwork at the discretion of City staff if it is
damaged/defaced.
Artwork created under this program will be considered temporary artwork and the sole property of
the City of El Cerrito. As such, the City retains the right and sole discretion to remove, modify, or
replace the artwork. Situations in which the City may exercise this right include, but are not limited
to, those in which the image or utility box is damaged where the City is unable to locate the artist,
or the box needs to be accessed by an authorized agency, organization, or individual.
Upon completion of artwork, artists must submit a photo of all sides of the artwork with a
numbered list of materials used per side of box to the City (including actual paint colors).
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Artwork may include the artist’s signature, no larger than 5” x 7.”
Artwork must be an original design and the artwork of the applicant.
Artwork must be painted in fade-resistant acrylic paint.
Artwork must be suitable for all ages and in keeping with community values.
Artwork must reflect the City’s diversity, historic heritage, or show a connection to El Cerrito in
some way.
Entries must not defame or invade the rights of any person, living or dead.
Entries that use copyrighted or trademarked images are not eligible unless legal permission has
been granted.
The artist(s) name and a photo of the artwork may be featured on the City of El Cerrito website and
other promotional materials.
Evaluation Criteria (not in order of importance)
Residency
Applicant examples of previous work
Creativity and originality
Compatibility of the design with the immediate location of the utility box as well as the general
scenery and urban design of the vicinity
Adherence to the project theme, as described above
The relationship of the proposed artwork to the social and/or cultural identity of the El Cerrito
community
(If applicable) Applicant’s proposal of how they would intend to collaborate with Staff and/or
Students at Harding Elementary School to complete the project.
Bold and bright colors and graphics tend to work well on utility boxes so they can be seen from a
distance
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Review and Selection Process
City Staff will review applications for completeness. The ACC's Utility Box Public Art Program Selection
Panel will review submissions and recommend to the ACC an artist or artists based on the eligibility
standards and evaluation criteria listed above. The Selection Panel may consist generally of one (1)
member from the ACC, one (1) member of El Cerrito’s Art Community, and one (1) member of City Staff.
Following the ACC’s approval of the design concepts and selected artists, staff will work with the
artist(s) to execute any and all contracts and agreements. Then artist(s) will transition the approved
design concepts into final artwork.
Applicants may be invited to present their conceptual designs to the ACC and the City Council and, if
selected for this project, invited again to present their final designs.
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Attachment A
Utility Box Location & Photos
Artists are responsible for taking final measurements of the box before commencing work.
Utility Box #Location
4 Ashbury Ave./Fairmount Ave.
(next to Harding Elementary School)
Main Utility Box: Approximately 65” height X 32.75” width X 24”
Note: The Traffic Signal Box 1.5 feet apart should be incorporated as part of the art and painted on.
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Attachment B
Project Guidelines and Application Form
Application Deadline
The application is due by 4 p.m. on Friday, June 14, 2024 online. If submitting online is not a feasible
option, please make arrangements with Lina Huang prior to the deadline to submit an alternative way
by contacting Lina directly at lhuang@ci.el-cerrito.ca.us or at (510) 215-4371.
Application Guidelines
All components of the application must be submitted at one time as a single package.
All entries must be the original design and artwork of the applicant(s); artwork must not be
plagiarized, stolen, or copied.
Entries that use copyrighted or trademarked images are not eligible unless legal permission has
been granted.
Entries must not defame or invade the rights of any person, living or dead.
The artist(s) name and a photo of the artwork may be featured on the City of El Cerrito website and
other promotional materials.
Artists may submit a single application for one or multiple utility boxes (if applicable). The City
reserves the right to select a single artist for all boxes or may select different artists for different
boxes.
Make sure to include all items listed in the Application Checklist below.
Applications can be submitted online at https://www.el-cerrito.org/publicartbox.
For questions, contact Will Provost at (510) 215-4318 or wprovost@ci.el-cerrito.ca.us.
Costs Incurred in Responding to the Call for Artists:
The City of El Cerrito shall not be liable for any costs incurred by the artist(s) in responding to this
request for a design.
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Application Checklist
¨Application Coversheet
¨Lead Artist Biography/Qualifications
¨Examples of previous work that are relevant to this Call for Artists:
No more than five examples of previous work should be included. Artists need not have painted
utility or signal boxes before.
Each example should include information such as descriptions of the work, location, type of
surface, materials used, and who the work was commissioned by or created for.
Electronic files should be at a resolution appropriate for viewing.
¨Design Rendering(s) — Provide color renderings of your proposed design(s) for the box(es),
showing all four sides and the top of each box. Artists may submit up to two designs. However,
each proposed design must have its own separate page. If you wish to be considered for a
specific box location or locations, please label the rendering with the utility box number. If you
have no preference, label the rendering “Any.” Label each rendering with your name.
¨Design Description(s) — up to 300 words for each utility box. This is an opportunity to explain
your design and indicate how it is related to the preferred theme and/or its connection to El
Cerrito.
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
Application Coversheet
(must be filled out by the Lead Artist)
Lead Artist First Name and Last Name Date
Home Address (Street #, Street Name)City
Home Phone Cell Phone Email
Assistant Artist(s) First Name(s) and Last Name(s) -
1.5.
2.6.
3.7.
4.8.
Title of Artwork (if submitting designs for more than one utility box, include all the artwork titles
here and list the utility box # that corresponds to each artwork title)
Name of community group or organization - if applicable
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
CITY OF EL CERRITO
2024 UTILITY BOX PUBLIC ART PROGRAM
CALL FOR ARTISTS
UTILITY ART BOX PROGRAM
HANDBOOK
CITY OF COSTA MESA
2022
APPENDIX D:
P a g e | 1
TABLE OF CONTENTS
OVERVIEW & MISSION ......................................................................................................... 2
BOX SPECIFICATION & LOCATIONS ............................................................................... 2
VINYL WRAPS ........................................................................................................................... 3
MAINTENANCE & REPAIR PROCESS ............................................................................... 3
CRITERIA FOR SUBMISSIONS-ARTISTS ......................................................................... 4
ARTIST HONORARIUM ......................................................................................................... 5
CRITERIA FOR SUBMISSIONS-SPONSORSHIPS .......................................................... 5
REVIEW & EVALUATION PROCESS .................................................................................. 6
APPLICATION TIMELINE ...................................................................................................... 6
UTILITY ART BOX PROGRAM APPLICATION ............................................................... 7
UABP SPONSORSHIP APPLICATION .............................................................................. 10
CONTACT INFORMATION ................................................................................................. 12
CITY OF COSTA MESA
UTILITY ART BOX PROGRAM HANDBOOK
OVERVIEW & MISSION
OVERVIEW
P a g e | 2
The City of Costa Mesa owns over 120 utility boxes at signalized intersections throughout the city and
is dedicated to incorporating art into public spaces. A Utility Box Art Program was launched in early
2015 to spotlight a handful of utility boxes as beautiful art pieces. The city currently has over 40 utility
art boxes that display artwork from local artists.
MISSION
To support local artists and to create an opportunity for them to showcase their talents, while
promoting vibrant and memorable public art throughout the City of the Arts that enhances the urban
landscape.
BOX SPECIFICATIONS & LOCATIONS
City of Costa Mesa Traffic Signal Map
The City Traffic Signal Map indicates utility boxes that are spread out around the city wherever there
are traffic signals.
Utility boxes owned and managed by the city are typically 40 inches wide, about 48 inches in height
and 30 inches deep. Generally the city of
Costa Mesa utility boxes are larger in size
than other private company utility boxes.
VINYL WRAPS
The city of Costa Mesa uses vinyl wraps to
cover each box with an artist submitted
design and or artwork. Vinyl wraps are a
polyester film with a clear gloss that has an
anti-graffiti overlaminate. Once a design is
approved through application process (see
below), vinyl wraps take 4 to 8 weeks to
install.
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Why use vinyl wraps instead of painting directly onto the utility box?
1.Graffiti Deterrent
Vinyl wraps deter and repel graffiti, in part because it's hard to paint over the surface and in
part because it's hard to see any spray painted or carved in symbols outside the artwork.
2.Long Lasting
On average, vinyl wraps typically last three years. The colors fade a lot slower than a typical
house paint or acrylic.
3.Quality and General Appearance
The appearance of each utility art box holds up nicely and the colors remain vibrant over time.
They can also be cleaned easily.
MAINTENANCE & REPAIR PROCESS
•Utility Art Boxes will be inspected annually to assess for damage and or replacement
depending on the age of the artwork.
•Repairs and maintenance needs can be caused by; extensive graffiti, vandalism, torn or ripped
vinyl, damaged signal casings, failure of internal electrical components, or subject to
mechanical maintenance upgrades.
•The City of Costa Mesa will manage all repairs and replacements for up to 3 years for each
utility art box. The City reserves the right to modify or remove artwork should a utility/traffic
control box require maintenance, modifications or repairs as a result of unanticipated
damages.
•The City shall notify the affected artist(s) when the vinyl wrap on the utility box needs to be
replaced or removed.
Duration Repairs Replacement
Utility Art Boxes submitted by
artists shall be on display for a
recommended period of 3 years.
Each box will be reviewed on a case
by case basis for repairs. Repairs
will be paid for by the city until the
The replacement schedule of
the exterior shall be determined
by both the extent of
maintenance and or repairs
required at each location. If
P a g e | 4
wrap is replaced and for up to three
years.
necessary, the vinyl wrap will
be removed until a replacement
artwork can be found, as
funding permits.
Sponsored Utility Art Boxes will
remain for up to 3 years with an
option for renewal.
Any repairs for sponsored boxes will
be paid for by the city within the 3
year period.
Maintenance Costs:
$200 to remove or unwrap a box
$80 for setup and $20 per square
foot for repairs to the applied
graphic
If a sponsored box needs to be
replaced or altered, the sponsor
will have the option to pay the
fee again and refresh the design
or the vinyl wrap can be
removed at no extra cost to the
sponsor.
CRITERIA FOR SUBMISSIONS- ARTISTS
ARTIST ELIGIBILITY & BASIC INFORMATION
The Utility Art Box program is open to individual artists, a team of artists or community groups who
have the vision and skills required to create a visually engaging image or design for a vinyl wrap.
1.Qualifying applicants must reside in Orange County.
2.Each applicant must provide a high quality photo(s) of their proposed artwork (1 to 5 high
resolution, 300 dpi, art design files with the dimensions of 40 inches wide by 20 inches high).
3.Each applicant will be asked to provide a short biography written in the third person for the
website map.
Recommendations for submitting a design:
•Ensure that artwork is appropriate for all ages- no political, religious or discriminatory subject
matter will be considered.
•Consider using bright colors and heavy outlines, as they look best from the afar.
•Envision how the design will translate onto a box shape and if it will be visually interesting
from all angles and directions.
Utility Box locations are chosen by city staff but suggestions are welcome.
P a g e | 5
ARTIST HONORARIUM & SUPPORT
ARTIST HONORARIUM
Selected artists shall be compensated for their submitted artwork and or conceptual renderings and
receive an honorarium upon the completion of the vinyl wrap installation. The amount shall cover
costs for the artist's time spent in creating the artwork, submitting an application and occasionally
being available for interviews or photo opportunities to be used for promotional purposes. The artist
will not be responsible for installing the vinyl wrap. The honorarium for one utility box is $300 and
artists can submit one application per year, pending available funding.
ARTIST INFORMATION
Photos of artwork and or designs on completed utility boxes will be displayed on an interactive Google
map on the City of Costa Mesa website. Information about the artist will accompany the image of the
completed Utility Art Box.
Potential information to be included (optional):
• Artist Name
• Artist Short Biography
• Website or Social Media
• Title of the Artwork
• Box Description
• Box Location
• Box Number
• Box Year
Utility Art Box images will be also be used intermittingly throughout the City of Costa Mesa social
media and media channels.
CRITERIA FOR SUBMISSIONS-SPONSORSHIPS
SPONSORSHIPS COST & TERMS
The sponsorship program will permit a sponsor to place a name and or logo on a utility box
alongside a work of art or design and at the same time generate funds for an artist honorarium for the
artists that participate in the Utility Art Box Program. The donation is tax deductible.
1. The cost to sponsor a box for up to 3 years will be between $1,500 to $2,000.
2. Branding on the box cannot exceed 20% of printable space and must blend into the artwork or
design. The intent of the box is not to create a business billboard but a tastefully appealing
piece of art that meets standards set by the Cultural Arts Committee and city staff.
3. Organizations and businesses are encouraged to solicit a design or artwork from a local artist.
Please refer to the Artist Eligibility paragraph above for more details about the application
process and the materials required.
P a g e | 6
Some things to consider before participating:
•No political, religious, or discriminatory subject matter will be considered.
•Regular maintenance such as cleaning or removal of graffiti will be the responsibility of the
City of Costa Mesa for up to 3 years which includes damage; such as severe scratching or
ripping. If the damage is significant the vinyl wrap will be removed completely at no cost to
the sponsor.
REVIEW & EVALUATION PROCESS
Utility Art Box applications are reviewed by staff who will then forward all complete and eligible
applications to a committee or commission for evaluation and approval.
Artists and organizations will be notified by email, with a timeline for installation, if their design has
be selected.
Approval Criteria:
The criteria used to select eligible artists and artwork and or designs shall be evaluated accordingly:
•Evaluation of artistic excellence
•Appropriateness of scale, form, content and design
•Relationship to the social, cultural and or historical identity of a location
•Artist or organization residency in Orange County
APPLICATION TIMELINE
APPLICATION CYCLE
Utility Art Box Program funding allows for 10 new or replacement art boxes annually.
Online application opens annually on July 1st and will be open for new artwork and designs until
January 1st of each year or until 10 new designs or works of art have been selected, whichever comes
first.
Vinyl wraps will be installed beginning in January until June of each year.
CITY OF COSTA MESA
UTILITY ART BOX PROGRAM APPLICATION
Also available online
ARTIST INFORMATION
P a g e | 7
First Name ______________________________ Last Name __________________________
Street Address _________________________________________________________________
City, ST Zip Code ___________________________________________________________________
Email _____________________________________________________________________________
Phone ____________________________________Facebook URL: _______________________
Organization Name (if applicable): ____________________________________________________
Web Site URL: ______________________________Instagram URL: __________________
Please provide a short biography (required). You may also attach a CV with education, exhibitions,
gallery representation, etc. (optional).
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
ARTWORK INFORMATION
Artwork Title:
This may be used, in whole or in part, for promotion if your application is approved and will be placed on the
Utility Box Google map.
___________________________________________________________________________
Artwork Description:
Write in a brief description of a few words that address the basic visual elements of your piece. This may be
used, in whole or in part, for promotion if your application is approved and will be placed on the Utility Box
Google map.
__________________________________________________________________________________________
__________________________________________________________________________________________
Artwork Medium:
How did you make this? What materials were used? This may be used, in whole or in part, for promotion if
your application is approved and will be placed on the Utility Box Google map.
__________________________________________________________________________________________
Please email or upload photos of your artwork:
P a g e | 8
Envision how the design will translate onto a box shape and if it will be visually interesting from all angles and
directions.
Artwork submissions must be a high resolution (300 dpi) ¬file with the dimensions of 20 inches high and 40
inches wide. Maximum size allowed is 5 MB. Allowed types: gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf,
.pdf, .txt
You may upload more than one photo of the artwork you would like to be placed on the utility box:
Photo 1:________________________
Photo 2:________________________
Photo 3: _______________________
GENERAL INFORMATION
Each artist is permitted 1 submission per year. An artist honorarium in the amount of $300 will be
awarded after the vinyl wrap has been completed and the artwork is visible to the public. Artists will
be notified and a check will be mailed. In order for a payout, the City will need a W-9 filed. Fill out
and email or upload as part of your application.
W-9 Form
Would you be interested in participating in a brief interview for City of Costa Mesa social media
platforms to help promote and bring awareness to the program? Please circle one.
Y or N
Other:_____________________________________________
ARTS DIRECTORY
__ I give permission to include my name, social media information, biography and images of my
artwork in the City of Costa Mesa’s Arts Directory on the City’s website.
If you’d like to be a part of the Arts Directory, please upload or email an image you would like to
feature below:
Featured Image:_________________________
Maximum size allowed is 5 MB. Allowed types: gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
ACKNOWLEDGEMENTS
__ I have read and understand the requirements that have been provided in the handbook for City of
Costa Mesa Utility Art Box Program.
__ I certify that the information contained in this application and attachments are true and correct.
WAIVER & RELEASE
P a g e | 9
I represent that I am the author of and owner of all rights in and to the Artwork and that I have the
sole and exclusive right to make within the grant of rights, including but not limited to moral rights,
that neither I nor anyone else has any contractual or other arrangements which will interfere with
rights herein granted and warrant that the rights herein granted will not infringe on the rights of any
third party and that the consent or permission of no other party is required by City in connection
with the use of the Artwork. I agree to indemnify and hold City harmless from and against any and
all liability, damages, claims and demands of whatever kind and nature, either in law or in equity,
which arises or may hereafter arise from the City's use or display of the Artwork or in connection
with the breach or alleged breach of my representation and/or warranty made hereunder.
______________________________ ____________________________________ _____________
Print Name Signature Date
CITY OF COSTA MESA
UTILITY ART BOX PROGRAM SPONSORSHIP APPLICATION
Also available online
ORGANIZATION INFORMATION
P a g e | 10
Name of the Organization:___________________________________________________
Representative’s First Name ______________________________
Representative’s Last Name ______________________________
Street Address _________________________________________________________________
City, ST Zip Code ___________________________________________________________________
Email _____________________________________________________________________________
Phone ____________________________________Facebook URL: _______________________
Web Site URL: ______________________________Instagram URL: __________________
Please provide a short description of your organization (required).
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
ARTIST & ARTWORK INFORMATION
Organizations and businesses are encouraged to solicit a design or artwork from a local artist. Contact Arts
Specialist for recommendations.
If a local artist has been commissioned to create artwork for the Utility Art Box Sponsorship
Program, they will need to fill out the UABP Artist Application and submit the photos and sign
the waiver.
Artist:___________________________________________
Artwork Title:
This may be used, in whole or in part, for promotion if your application is approved and will be placed on the
Utility Box Google map.
___________________________________________________________________________
LOGO INFORMATION
Please upload or email your organization’s logo to be placed on the utility box.
GENERAL INFORMATION
Each organization is permitted 1 submission per year. Checks for sponsorship fees can be made out
to the City of Costa Mesa and are due after receiving notice of an approved application and before
the vinyl wrap is applied.
P a g e | 11
ARTS DIRECTORY (only applicable to arts organizations)
__ I give permission to include my organization and social media information in the City of Costa
Mesa’s Arts Directory on the City’s website.
If you’d like to be a part of the Arts Directory, please upload or email an image you would like to
feature below:
Featured Image:_________________________
Maximum size allowed is 5 MB. Allowed types: gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
ACKNOWLEDGEMENTS
__ I have read and understand the requirements that have been provided in the handbook for City of
Costa Mesa Utility Art Box Program.
__ I certify that the information contained in this application and attachments are true and correct.
CONTACT INFORMATION
Laurette Garner
City of Costa Mesa
Arts Specialist
laurette.garner@costamesaca.gov
(714) 754-5322
P a g e | 12
Thank you for completing this application form and for your interest in the Utility Art Box Program.
If your artwork is selected you will be contacted via email. Please insure your email address is
correctly displayed above.
Implementation of Community-Initiated
Public Art Proposals
A community entity identifies and develops a
Public Art Project and Proposal as required.
The Proposal is submitted to the applicable
District’s Supervisorial Office. The Supervisor’s
office will review for referral to the Administrator’s
Office.
The Administrator’s Office in tandem with the
Public Art Advisory Committee will review and
recommend the Proposal for approval by the
Board of Supervisors.
The Board of Supervisors has final Approval of the
Community Initiated Public Art Proposal.
APPENDIX E:
FORM CAC-2 Page 1 of 4
APPLICATION FOR DONATIONS OF ARTWORK
TO THE CITY OF SAN DIEGO
Thank you for your interest in donating artwork to the City of San Diego. Please complete and submit
this application to the City of San Diego Commission for Arts and Culture, ATTN: Civic Art Collection,
1200 Third Avenue, Suite 924, San Diego, CA 92101. Contact City staff at (619) 236-6800 for
assistance. Additional sheets may be attached as needed. The City reserves the right to request
additional information in order to process a donation proposal.
DONOR
Name(s)
Address
City State Zip Code Country
Phone Fax Email
Credit Line - Provide the donor’s name as it should appear in labels, publications and publicity.
If this application is for a partial interest donation, explain the proposed terms. (Unless otherwise indicated by the donor, the
City will assume that donation proposals are absolute.)
If this application is for a restricted donation, explain the proposed terms. (Unless otherwise indicated by the donor, the City
will assume that donation proposals are unrestricted.)
stage of negotiations for a City contract.
(If applicable)
Nationality Birth Date Death Date (If applicable)
Address
City State Zip Code Country
Phone Fax Email
Website
Artist Representation/Gallery Name (If applicable)
Artist Representation/Gallery Address
City State Zip Code Country
Phone Fax Email
APPENDIX F:
FORM CAC-2 Page 2 of 4
Website
For donations of commissioned artwork, please explain the method for the selection of the artist.
(e.g. painting, sculpture, etc.) Medium
Description
Period/Date Dimensions and Weight
Finishes applied to surface
Construction technique(s)
If this artwork is part of an edition, what is the edition number and the total number of the edition?
If this artwork is part of a series, what is the total number in the series?
If this artwork is part of a pair or a group, what is the total number in the pair or group?
Describe frame, if any.Describe base or pedestal, if any.
Describe any accompanying accessories.
Current location of artwork
(Optional) Proposed City-owned site for placement
For memorials, describe the person or event to be commemorated.
FORM CAC-2 Page 3 of 4
ARTWORK HISTORY
Provenance/Past Owners – List all past owners and period of ownership for each.
Exhibition History – List the exhibition history including exhibition titles, venues and dates for each.
Publications and References – List all publications about and references to the artwork.
COPYRIGHT OWNERSHIP
Name of current copyright owner Title
Address
City State Zip Code Country
Phone Fax Email
If the donor is the current copyright owner, does the donor intend to transfer the copyright to the City of San
Diego should the donation be accepted by the City?
ARTWORK VALUATION
Fair Market Value $
How was this fair market value determined and by whom?
CONDITION
Describe the current condition of the artwork noting any existing breaks, tears, scratches, abrasions, paint
losses, or other insecurities or defects in the artwork.
If the artwork has been conserved, describe the conservation treatment.
(Optional) Provide recommendations for routine maintenance of artwork. Indicate whether these
recommendations were provided by a conservator.
FORM CAC-2 Page 4 of 4
(Optional) Provide recommendations for security, installation, transportation and/or storage.
For donations of commissioned artwork, please outline the installation plan.
OTHER REQUIRED MATERIALS
Please submit the following materials along with this completed form.
•Artist’s résumé and bio
•Digital, color images of existing artwork
•Color renderings of commissioned artwork
•For commissioned artwork, submit digital images of artist’s past work.
•(Optional) Images of proposed site for artwork
•Itemized list of any costs to be borne by the City for transportation, installation, exhibition, operation,
maintenance, conservation, and/or security.
•For commissioned artwork, submit an itemized budget for design, fabrication and installation.
•For commissioned artwork, submit a timeline for design, fabrication and installation.
•Exhibition catalogs, publications and/or references, if available
•Formal, written appraisal for any artwork with a fair market value of $10,000 or more
•Condition report, if available
•Conservator’s report, if applicable
•Proof of authenticity, if available
•Any other information relevant to the artwork
Attachment B
Traffic Signal Utility Box Program
Public Agency Program Examples
El Cerrito
Artists are responsible for purchasing their own painting, prepping, and sealing supplies.
Artists may enlist painting assistants. The artist or artist group will receive a $2,500 award
for the creation of the final design for each utility box. 50% (or $1,250) of the payment will
be issued prior to the start of the painting and 50% (or $1,250) will be issued upon
satisfactory completion of the project. The boxes are painted in fade resistant acrylic paint.
Darker colors over large area are avoided because of heat and potential damage to utility
box equipment.
Costa Mesa
The City manages repairs and replacements for up to 3 years. Artists receive an
honorarium of $300 per box. City has a sponsor program to generate funds for an artist
honorarium. The cost to sponsor a box for up to 3 years is between $1500-2,000. The City
uses vinyl wraps which last an average of 3 years because colors fade slower than a typical
house paint or acrylic.
Funding
Programs are funded by local art organizations, commissions, community sponsored, or
funded by the public agency. Art maintenance responsibility varies by agency – the artist
maintains, or agency staff maintains.
Graffiti/Vandalism
Public Works was unable to find specific data from other agencies that suggests that public
art results in less graffiti and other vandalism. Anecdotally, Public Works have heard from
other agencies that public art appears to reduce incidents of graffiti and vandalism in
communities with local art.
Studies have shown that neighborhoods with murals and other forms of public art often
experience a reduction in vandalism and graffiti. The presence of art can enhance
community pride and ownership, leading residents to take better care of their surroundings.
Moreover, programs that replace graffiti with murals have been implemented in various
cities, leading to a noticeable decline in graffiti incidents. Overall, while not a guaranteed
solution, public art has been shown to contribute positively to community safety and
aesthetics.
Here are a few studies and reports that discuss the relationship between public art and
reductions in graffiti and vandalism:
1. Journal of Urban Design: This study examined the impact of public art on urban
environments and found that areas with vibrant murals and community art
experienced lower levels of graffiti and vandalism, likely due to increased community
pride and engagement.
2. "The Role of Public Art in Urban Renewal": A report by the National Endowment
for the Arts discusses various case studies where murals and public art projects
Attachment B
contributed to neighborhood revitalization and reduced crime rates, including
vandalism.
3. Case Studies from Cities: Several cities, such as San Francisco and Philadelphia,
have implemented mural programs that resulted in significant decreases in graffiti.
Reports from these cities often highlight how engaging local artists and communities
can lead to better maintenance and a reduction in vandalism.
4. Community Impact Reports: Organizations like the Mural Arts Program in
Philadelphia publish annual reports detailing the impact of their projects, often citing
decreases in crime and vandalism in areas where murals are installed.
In summary, public art instills pride in a community and helps to create a sense of belonging
in place for the residents. However, these works need to be well-maintained. All of those
studies talk about the need for maintenance. The reason you need maintenance is because
all public art is subject to graffiti.
The key is to be diligent and have a program in place to maintain the works graffiti-free. The
works in and of themselves are not a guarantee against vandalism, and they need to be put
in place with a plan to be able to have quick removal of graffiti.
Public art can have the best impact if going in, the locality is aware graffiti will happen and
has a plan for immediate removal.
Contra Costa County
Public Works maintains approximately 155 County-owned traffic signal utility boxes. Traffic
signal utility boxes are approximately 6 feet tall x 2 feet side x 2.5 feet deep. These above
ground utility boxes are visible to the public and potential opportunities for utility box public
art.
Each Supervisorial District includes approximately15-45 signal utility boxes.
The estimated cost per box for an artist to paint and maintain or County staff to apply and
maintain vinyl wrap is $2,500-$5,000 per box. If boxes are County funded, Public Works
recommends a budget allocation of $20,000 to develop a program based on policy
decisions determined by the Board and an additional $5,000 allocation per box for
implementation (future maintenance/coordination with artist for removal/replacement).
Public Works recommends a pilot program – 6 boxes, 3 paint and 3 vinyl wrap to evaluate
the pros and cons of the materials and required maintenance. Staff shall determine whether
paint or vinyl wrap is appropriate based on the location and sun exposure.
The draft Public Art Policy recommends that designs submitted will be selected by a Public
Art Selection Committee with final approval of designs by the Public Art Advisory
Committee.
Utility Box Art Programs - Process Options
The following was offered as the definition of Utility Box Art within the proposed Contra Costa
County Public Art Policy:
Utility Box Art is the enhancement of County owned utility boxes through the
application of artwork created by Artists. Utility Box Art programs traditionally have
two approaches: either the artwork is painted directly on to the utility boxes by the
Artist, or the artwork is applied to utility boxes as vinyl wraps printed with the Artist’s
design. Utility Box Art will be considered Temporary Public Art due to their
susceptibility to damage or deterioration due to environmental conditions.
As indicated, there are two primary options for the fabrication of Utility Box artworks.
The following reflects pros and cons for consideration in identifying the mechanism for applying
artwork:
1.Art painted directly on box surfaces:
Pros:
•“Original” hand-painted appearance similar to murals
•Potentially long-lasting lifespan
Cons:
•Requires liability insurance for artists to paint on-site or County Counsel approved
liability waiver system
•Paint cannot be removed easily, artwork removal would require overpainting which
can result in multiple layers of paint.
• A rotation of artwork designs will result in multiple paint layers and may have “ghost
images” of previous images/brushstrokes from heavier paint application.
2.Art transferred to vinyl wrapping applied to box surfaces:
Pros:
•Easy removal and replacement of designs--allowing for an easy rotation for more
artists to participate
•Installation by insured specialized contractors
•Artwork does not leave a lasting imprint on boxes
Cons:
•Does not have a hand-painted appearance
•Could be more subject to fading—which would be minimized as a concern with a
timely rotation of artworks
•During hot weather, it is possible that the wrap may peel off the cabinet or trap heat
in the cabinet, affecting the electronics.
Attachment C
Proposed
Contra Costa
County Public
Art Policy
November 5, 2024
Attachment D
Contra Costa
County
Public Art
Policy
Advisory
Group
Lara DeLaney, Sr. Deputy County Administrator
Julie Enea, Sr. Deputy County Administrator
Eric Angstadt, Chief Assistant County Administrator
John Kopchik, Director of Conservation and Development
Lynne Noone, Deputy Director of Contra Costa Library
Carrie Ricci, Deputy Director of Public Works
Jaskiran Samra, County Counsel
Rhonda Smith, Assistant to the Director of CC Health
Marla Stuart, Director of Employment and Human Services
Jenny Balisle, Executive Director of ARTSCCC
Ben Miyaji, Lead Advisor of ARTSCCC
Attachment D
Purpose
The purpose of this policy is to establish
uniform guidelines and procedures
through which the County can
commission, consider, approve, or reject
publicly accessible art on County owned
or controlled public property and accept
or decline gifted artwork.
The Public Art Policy will be reviewed and
updated by the Board of Supervisors, as needed.
Attachment D
Applicability
This policy applies to Public Art proposed
to be located on County owned or
controlled property that is viewable from
the public right-of-way or other public
property.
Excludes temporary exhibitions of Portable
Artwork displayed in County facilities through
programmatic activity administered by
County staff and/or graffiti abatement or other
beautification efforts administered or supported by the County on private property.
Attachment D
County-
initiated
Public Art
Projects
Guidelines
Identification of sites and resources
Implementation process
Artist selection process
Community engagement
Murals
Utility Box Art
Artists rights
Attachment D
Attachment D
Attachment D
Additional
Policy
Provisions
Public Art Donations
Community-initiated Public Art proposals
Deaccession of Art
Maintenance of Art in Collection
Attachment D
Attachment D
Appendices
A.Chart –Implementation of County-Initiated
Public Art Projects
B. Contra Costa County Cities’Public Arts
Programs and Funding
C. 2024 Utility Box Public Art Program (from
City of El Cerrito)
D. Utility Art Box Program Handbook 2022
(from City of Costa Mesa)
E. Chart –Implementation of Community-
Initiated Public Art Proposals
F.Sample Art Donation Form (from City of
San Diego)
Attachment D
Policy
Questions for
Board of
Supervisors’
Direction
Budget Allocation for a County Public Art Program
To provide artist and panelist stipends/awards and
cover ancillary costs (e.g.administration, installation,
inspection, maintenance)
What is the funding source for the Public Art
Program allocation?
Is this on-going or one-time funding?
Are sponsorships allowed and actively sought to
supplement or off-set costs?
Is the allocation to be divided evenly by 5
jurisdictions?
Timing of the allocation: Budget year 2025-26?
Attachment D
Policy
Questions for
Board of
Supervisors’
Direction
Implementation
What elements of a County Public Art Program does
the Board want to pursue?
Utility Box Art Program
Is there a Board-adopted “theme”
for the art?
Is there a Board preference for art painted
directly on box surfaces or art transferred to
vinyl wrapping?
Mural Program
Is there a Board-adopted “theme” or criteria for
mural content?
Other Arts and Culture
(e.g., Sculpture, Painting, Big Belly container
art)
Attachment D
Policy
Questions for
Board of
Supervisors’
Direction
Implementation (cont.)
Administration
Are costs for administration to be charged
against the Budget Allocation for the Program or
absorbed by the Department?
Will the Arts Council be asked to play a role in
administering the Program, with additional
compensation?
Attachment D
Policy
Questions for
Board of
Supervisors’
Direction
Public Art in County Construction
1-2% of total project cost is the industry benchmark.
Will there be a Mandatory or Voluntary allocation for
Public Art in County Construction projects?
Does the Board wish to establish a Public Art
fee/budget allocation or decide on a project-by-
project basis what it should be?
Is this applicable to new construction only or would it
include major remodels/renovations?
Is there a threshold for the size of the project it
would apply to?
Voluntary program for private development?
Attachment D
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
380
Name:
Status:Type:Discussion and Resolution Agenda Ready
File created:In control:9/19/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024
Title:HEARING to consider adopting Resolution No. 2024-380, adopting the Contra Costa County 2045
General Plan and Contra Costa County Climate Action and Adaptation Plan 2024 Update, making
related findings, and taking related actions under the California Environmental Quality Act including
certifying an environmental impact report and adopting a mitigation monitoring and reporting program,
as recommended by the County Planning Commission and Conservation and Development Director.
(John Kopchik, Conservation and Development Director)
Attachments:1. Exhibit A - Public Hearing Draft Contra Costa County 2045 General Plan, 2. Exhibit B - Public
Hearing Draft Contra Costa County Climate Action and Adaptation Plan 2024 Update, 3. Exhibit C -
Contra Costa County 2045 General Plan and Climate Action Plan Draft Environmental Impact Report,
4. Exhibit D - Contra Costa County 2045 General Plan and Climate Action Plan Final Environmental
Impact Report, 5. Exhibit E - Mitigation Monitoring and Reporting Program, 6. Exhibit F - CEQA
Findings of Fact and Statement of Overriding Considerations.docx, 7. Exhibit G - Findings to Adopt
the Contra Costa County 2045 General Plan, 8. Exhibit H - County Planning Commission Resolution
No. 3-2024, 9. Exhibit I - Public Comments, 10. Exhibit J - PowerPoint Presentation, 11.
Correspondence Rec.pdf
Action ByDate Action ResultVer.Tally
accepted the reportBOARD OF SUPERVISORS11/5/2024 1 Pass 5:0
To: Board of Supervisors
From:John Kopchik, Director, Conservation and Development
Report Title:Adoption of Contra Costa County 2045 General Plan and Contra Costa County Climate Action
and Adaptation Plan 2024 Update
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
A.OPEN the public hearing on the Contra Costa County 2045 General Plan and Contra Costa County
Climate Action and Adaptation Plan 2024 Update, RECEIVE testimony, and CLOSE the public hearing.
B.CERTIFY that the Final Environmental Impact Report (FEIR) prepared for the Contra Costa County
2045 General Plan and Contra Costa County Climate Action and Adaptation Plan 2024 Update, State
Clearinghouse No. 2023090467, was completed in compliance with the California Environmental
Quality Act (CEQA) and State and County CEQA Guidelines, was reviewed and considered by the
Board of Supervisors before project approval and reflects the County’s independent judgement and
analysis.
C.CERTIFY the FEIR prepared for the Contra Costa County 2045 General Plan and Contra Costa County
Climate Action and Adaptation Plan 2024 Update.
D.ADOPT the CEQA Findings of Fact and Statement of Overriding Considerations, and Mitigation
Monitoring and Reporting Program.
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E.SPECIFY that the Department of Conservation and Development, located at 30 Muir Road, Martinez,
CA, is the custodian of the documents and other material that constitute the record of proceedings upon
which the decision of the Board of Supervisors is based.
F.ADOPT the General Plan Adoption Findings in support of the Contra Costa County 2045 General Plan.
G.ADOPT Resolution No. 2024-XXX adopting the Contra Costa County 2045 General Plan and Contra
Costa County Climate Action and Adaptation Plan 2024 Update.
H.DIRECT staff to file a Notice of Determination with the County Clerk.
FISCAL IMPACT:
To understand the fiscal implications of the proposed Contra Costa County General Plan Update, Contra Costa
County engaged BAE Urban Economics as a subconsultant to PlaceWorks to conduct a fiscal impact analysis
that projects the increased General Fund expenditures and revenues that could be expected as a result of the net
increase in development that is anticipated under the proposed GPU. Separately, BAE worked closely with
Contra Costa County staff to evaluate the cost implications to the County for the actions contained in the
proposed Climate Action and Adaptation Plan update related to County operations and service. BAE’s full
reports were included in the September 10, 2024, report to the Board on finalizing the general Plan and Climate
Action and Adaptation Plan. Below is a summary of the findings and proposed next steps.
General Plan: New development is projected to generate a small annual surplus (the report estimates
approximately $2.8 million) to the County’s General Fund by the new General Plan’s 2045 horizon year. This
result considers new revenue generation potential and anticipated expenditure increases attributable to new
development under the Contra Costa County 2045 General Plan (Exhibit A), and indicates the General Plan and
associated development has the potential to improve the County’s fiscal health, assuming there are no
significant changes to the County’s General Fund expenditure and revenue structures in the intervening years.
From a modeling sensitivity standpoint, the projected surplus, which equals approximately five percent of the
projected expenditure increases, provides a modest buffer against unanticipated revenue decreases or
expenditure increases.
Climate Action and Adaption Plan: The Contra Costa County Climate Action and Adaptation Plan 2024
Update (CAAP; Exhibit B) specifies many actions that will require significant resources for full
implementation, including one-time capital costs as well as operations and maintenance costs; however, the
financial implications for the County are limited by the fact that a number of the specified actions are already
being undertaken or required by other agencies (and thus do not represent new costs imposed by the CAAP),
can be self-funded, or will likely be undertaken only when new external funding can be secured, such as from
various State or federal grant programs that align with CAAP activities and support State and federal policy
objectives. The most tangible new cost implications for the County include the in-kind staff time required to
implement and monitor the CAAP strategies and actions. County staff estimate that two additional full-time
employees (FTEs), one in DCD and one in the Public Works Department, would be required to fully implement
the CAAP and the total additional annual cost of staff salaries and benefits for these new FTEs would be
approximately $500,000. This assumes that the County will continue funding the existing four FTE positions
that currently support CAAP implementation and will continue to make annual allocations to the Sustainability
Fund at or above current levels.
Next steps: As explained above, the Public Works and Conservation and Development Departments estimate
that funding for one additional full-time staff member in each department may be necessary to more effectively
handle CAAP implementation responsibilities. The departments plan to work with the CAO to pursue this
matter further and may return to the Board in the near future for a subsequent appropriation adjustment or seek
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to address this through future budget allocations.
BACKGROUND:
I.Envision Contra Costa Overview
Envision Contra Costa is the County’s program to update its General Plan, Zoning Code, and Climate
Action Plan (CAP). These planning documents were adopted in 1991, 1947, and 2015, respectively.
Piecemeal amendments to the General Plan and Zoning Code have been adopted over the years, but they
have never been comprehensively updated. The CAP, while adopted much more recently, has become
dated because of changes in State law, continued growth in our understanding of climate change, and
technological advancements that have provided new tools and methods for addressing climate change.
The Board of Supervisors in December 2017 directed the Department of Conservation and Development
(DCD) to prepare comprehensive updates to all three documents, with specific instruction to weave the
themes of environmental justice, economic development, community health, and sustainability throughout
the updated General Plan.
Substantive work on Envision Contra Costa began in September 2018 following an involved process to
bring on a consultant with expertise in General Plan updates. Public outreach began in February 2019 and
has been ongoing. Staff from DCD and other County departments, particularly Public Works and Health
Services, as well as the Envision Contra Costa consultant, PlaceWorks, have since conducted or otherwise
been involved in over 170 public and community-sponsored meetings where community members,
advocates, stakeholders, and decision-makers had opportunities to provide comments. Numerous letters
and emails have also been received. The public’s robust participation has profoundly influenced the final
drafts of the 2045 General Plan and CAAP.
II.CEQA Analysis
The project is subject to the requirements of CEQA. The Draft EIR (Exhibit C) prepared for the project
identifies potentially significant impacts in the following environmental topic areas:
Agricultural and Forestry Resources Mineral Resources
Air Quality Noise
Biological Resources Transportation
Cultural and Tribal Resources Wildfire
Geology and Soils
While most impacts identified in the Draft EIR are either less-than-significant or can be mitigated to less-
than-significant levels, 12 impacts in the topic areas bolded above are considered significant and
unavoidable. Though some mitigation exists for some of these impacts, they cannot be mitigated to less-
than-significant levels. Each impact identified in the Draft EIR is discussed in detail in the CEQA
Findings of Fact and Statement of Overriding Considerations (Exhibit F), as is the justification for
adopting the 2045 General Plan despite its significant and unavoidable impacts. Also presented in
Attachment F is a discussion of the various project alternatives that were analyzed in the Draft EIR and
the reasons for rejecting these alternatives.
The Draft EIR was made available for public review and comment between February 9 and April 8, 2024.
On March 18 the Zoning Administrator held a hearing to provide members of the public with an
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opportunity to submit oral comments; one person testified. The County received fourteen comment letters
on the Draft EIR, with most coming from public agencies. Section 2 of the Final EIR (Exhibit D) includes
responses to all written and oral comments received during the comment period. None of the public
comments necessitated significant changes to the project or Draft EIR, and all Draft EIR edits made in
response to public comments are shown in Section 3 of the Final EIR. The Final EIR (which incorporates
the Draft EIR), Mitigation Monitoring and Reporting Program (Exhibit E), and CEQA Findings of Fact
and Statement of Overriding Considerations were prepared in compliance with CEQA and the State and
County CEQA Guidelines.
III.Integration of the 2045 General Plan and Climate Action and Adaptation Plan
The 2045 General Plan and CAAP were developed in tandem. The four themes in the General Plan are
reflected in the CAAP, particularly environmental justice. The Board’s Sustainability Committee
provided significant guidance for the environmental justice content in both plans, as did the County’s
Sustainability Commission. Staff also held a series of community workshops on environmental justice as
the policies were developed. Additional outreach and engagement for the General Plan and CAAP was
conducted jointly. Beginning in October 2023, staff offered briefings on the draft plans to community-
based organizations, industry trade groups, and other interested parties. Discussing the documents
together allowed staff to illustrate the importance of the CAAP’s goals in the larger context of the
General Plan and demonstrate how the CAAP will be used to implement the General Plan.
The two plans are tightly integrated, to the point where the same language related to land use appears in
both, and the CAAP references General Plan policies and actions. Such cohesion is atypical and affords
the County opportunities to use its land use authority to ensure that key values and goals in the General
Plan and CAAP are realized. This is essential for making Contra Costa County a cleaner, healthier place
to live and work.
The close integration of the General Plan and CAAP also provides development projects with a simpler
path to comply with the requirements of CEQA as they relate to greenhouse gas (GHG) emissions. Once
adopted, the CAAP will constitute a qualified GHG reduction plan for reducing GHG emissions within
the County’s jurisdictional boundary to meet State targets consistent with CEQA Guidelines Section
15183.5(b) for the years 2030 and 2045. Projects that are consistent with General Plan and CAAP
requirements related to GHG emissions and reductions will be presumed to have less-than-significant
GHG impacts under CEQA.
IV.Final Edits to the 2045 General Plan and Climate Action and Adaptation Plan
A.Board of Supervisors Meeting to Review Draft Plans
On September 10, 2024, the Board of Supervisors held a public meeting to review proposed edits to
the Draft 2045 General Plan and Draft CAAP as recommended by the County Planning Commission
(CPC) at a meeting it held on August 28. After accepting public testimony, the Board voted
unanimously to direct staff to prepare final drafts of both plans incorporating the edits recommended
by the CPC, with the following additional edits to the General Plan:
1.Agreeing with a public speaker representing 350 Contra Costa Action, the Board directed that
the following text be added to Health and Safety Element Policy HS-P1.7, subpart (d): “or to a higher
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standard when determined necessary and feasible on a case-by-case basis.”
2.Supervisor Gioia provided various edits to the Community Profiles for East Richmond Heights;
El Sobrante; Kensington; Montalvin Manor, Tara Hills, Bayview, and Rollingwood; and North
Richmond.
All edits specified by the Board, including those recommended by the CPC on August 28, have been
incorporated into the final drafts of the 2045 General Plan and CAAP.
B.Staff-Initiated Edits to the 2045 General Plan
During final review of the General Plan following the September 10 Board meeting, staff identified
several opportunities to improve accuracy, clarity, and effectiveness. The following staff-initiated edits
are incorporated into the final draft of the 2045 General Plan:
1. All elements: Maps have been updated to reflect completion of the Faria property annexation to the
City of Pittsburg.
2. Stronger Communities Element: Community Profiles have been updated with the newest Fire
Hazard Severity Zone Maps, which became effective April 1, 2024.
3. Land Use Element page 4-2: The County’s method for calculating residential densities has been
clarified.
4. Land Use Element Table LU-1: The Housing Element Consistency (HE-C) District has been added
to the “Consistent Zoning” list for most residential and mixed-use land use designations. The HE-C
District had not yet been adopted when the Draft General Plan was published in October 2023. The F-
1 Water Recreational District has also been added to the “Consistent Zoning” list for the Residential
Low-Medium Density and Residential Medium Density land use designations. Previous exclusion of
the F-1 District was an oversight.
5. Land Use Element Figure LU-1: Minor edits were made to the Land Use Map to improve accuracy
and resolve discrepancies and anomalies, particularly related to topography and existing building
locations. For example, several buildings in El Sobrante were split by two land use designations and
this was corrected. The existing General Plan Land Use Map and the October 2023, September 2024,
and October 2024 versions of the Draft Land Use Map can be viewed and compared at
https://www.arcgis.com/apps/webappviewer/index.html?id=92d542bcb39247e8b558021bd0446d18
by opening the Layers List and selecting the desired version(s) of the map.
6. Transportation Element page 5-7: Text was added introducing new Figure TR-3, which illustrates
corridors with high incidence of pedestrian, bicycle, and automobile collisions, and Figure TR-3 was
added. While not required for the County’s General Plan, these edits support the objectives of Senate
Bill 932, which aims to improve safety for non-motorized transportation modes.
7. Transportation Element page 5-17: The description of Community-Based Transportation Plans
(CBTPs) has been corrected and Action TR-A5.3, which supports implementation of CBTPs, was
added. The Contra Costa Transportation Authority has adopted CBTPs affecting the unincorporated
communities of North Richmond, Tara Hills, Bayview, Rollingwood, and Bay Point.
8. Transportation Element Figure TR-4 (formerly Figure TR-3): The illustration of the Caldecott
Tunnel as separate and distinct road classification has been removed and the legend has been adjusted
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accordingly.
9. Conservation, Open Space, and Working Lands Element page 7-39: The description of scenic routes
has been improved in connection with edits to Figure COS-12 (formerly Figure COS-10) to depict
scenic routes, particularly their State and County designations, more accurately.
10. Conservation, Open Space, and Working Lands Element page 7-46: The text has been updated to
acknowledge the Board’s recent adoption of a replacement for the All-Electric Building Ordinance.
C.Public Comments Submitted After the September 10, 2024, Board Meeting
Several comment letters were submitted after the September 10 Board meeting and are summarized
below. None of the proposed edits discussed below are reflected in the final draft of the General Plan
except for the Board’s edit to Health and Safety Element Policy HS-P1.7, subpart (d).
350 Contra Costa Action and Sunflower Alliance, September 16, 2024
350 Contra Costa/Sunflower Alliance submitted a letter (Exhibit I-1) suggesting the following edits to
the 2045 General Plan:
1.Health and Safety Element Policy HS-P1.7, subpart (c). The commenter proposed an edit
regarding modernization of existing industrial facilities so that this policy, inclusive of the edit
specified by the Board on September 10, would read as follows (proposed new text is underlined;
staff’s recommended changes to the proposed edits are in italics)
Policy HS-P1.7
Encourage modernization projects at existing industrial facilities that support State energy
and climate goals and achieve all of the following:
(a)Improved community and worker health and safety.
(b)Enhanced environmental protection.
(c)Significant reductions in criteria pollutants, TACs, and GHGs using Best Available
Retrofit Control Technology when applicable.
(d)Timely remediation of preexisting and future on- and off-site contamination as a
component of the project or through a fully funded work program that restores the site
to a condition suitable for commercial or industrial use, or to a higher standard when
determined necessary and feasible on a case-by-case basis.
Staff Comment: The purpose of Best Available Retrofit Control Technology (BARCT)
implementation is to reduce criteria pollutant emissions from industrial sources. BARCT is a best
practice requirement found in Air District regulations for existing facilities, which are expected to
upgrade to BARCT standards as part of new projects. Staff recommends adopting the proposed
edit with the modification shown above, acknowledging that BARCT is not always applicable.
2.Stronger Communities Element, Business Innovation Section (page 3-25). The commenter
proposed the following edits to the narrative text (strikethrough indicates text proposed for
deletion; proposed new text is underlined):
Petroleum refineries have been some of the largest employers and strongest economic drivers
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in the county for over 100 years. While demand for refined products remains significant and
will persist until replacement alternative technologies exist for current uses are deployed at
the requisite scale, the long-term future of these facilities is uncertain, and two of the four
Contra Costa refineries have transitioned their operations as global and national energy trends
shift toward carbon-free and renewable energy sources.
Staff Comment: Staff recommends adopting the proposed edits because they improve the
narrative text’s accuracy.
3.Conservation, Open Space, and Working Lands Element, Energy Resources Section (page 7-44).
The commenter proposed the following edits to the narrative text citing controversy around the
environmental benefits of biofuels (strikethrough indicates text proposed for deletion; proposed
new text is underlined; staff’s recommended changes to the proposed edits are in italics):
Contra Costa County has long been an energy producer. Coal mining began in the 1850s, as
indicated previously. The first petroleum refinery in the Bay Area opened in Rodeo in 1896
and the county has historically been home to a small oil and natural gas production industry.
However, energy production in Contra Costa County is evolving as reliance on fossil fuels
decreases and the State enacts more aggressive policies to combat climate change.In recent
years, the State has increased support for a transitioning to cleaner-burning biofuels through
investments in technology, infrastructure, and production. Biofuels, including biomethane,
biodiesel, and gasoline and diesel fuels derived from renewable sources instead of petroleum,
can reduce reliance on traditional fuel sources, improve air quality, and reduce greenhouse
gas (GHG) emissions. Embracing the future,Consistent with current State policy to reduce
greenhouse gas (GHG) emissions and improve air quality, two former of the four petroleum
refineries in the county have already begun converting converted their operations from
refining crude oil to processing cleaner biofuels.
Staff Comment: Staff recommends adopting the proposed edits, as modified, because they
improve the narrative text’s accuracy.
Rodeo Citizens Association, October 8, 2024
Staff’s August/September 2024 recommended edits to the Draft 2045 General Plan included a new
action, SC-A9.3, calling for the County to nominate the Phillips 66 San Francisco (Rodeo) Refinery
and surrounding industrial areas, including the Phillips 66 Carbon Plant site near Franklin Canyon, as
a Priority Production Area (PPA). The commenter submitted a letter (Exhibit I-2) asking the County to
reconsider inclusion of this action in the General Plan, with specific objection to inclusion of the
Carbon Plant site in the PPA.
Staff Comment: For decades the Carbon Plant site and areas to the south and southeast have been
designated Heavy Industry in the General Plan. Land immediately west of the Carbon Plant, also
owned by Phillips 66, has been designated Business Park, which allows a mixture of commercial,
office, and light industrial uses. In 2023 Phillips 66 indicated their desire for the site of the Carbon
Plant itself to retain its Heavy Industry land use designation and supported other portions of the
property being redesignated to less intense land use designations, such as Agricultural Lands and
Resource Conservation. Because the Business Park designation does not exist in the 2045 General
Plan, a portion of the area designated Business Park in the existing General Plan is proposed for
redesignation to Light Industry. The combined area designated Heavy Industry and Business
Park/Light Industry was reduced from 238.8 acres in the existing General Plan to 113.4 acres in the
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2045 General Plan, a 52.5 percent reduction.
The PPA program, administered by the Metropolitan Transportation Commission, identifies industrial
clusters and prioritizes them for economic investment and protection from competing land uses.
Pursuant to Action SC-A9.3, the County would nominate the 113.4 acres designated Heavy Industry
and Light Industry for inclusion in the Rodeo PPA. The remainder of the site would not be included.
Designation of the Heavy Industry/Light Industry portion of the site as a PPA is consistent with goals
and policies in the 2045 General Plan supporting economic development, particularly in the area
encompassed by the County’s Northern Waterfront Economic Development Initiative. Staff
recommends against deleting or modifying Action SC-A9.3.
Save Mount Diablo, October 8, 2024
The commenter submitted a letter (Exhibit I-3) supporting adoption of the 2045 General Plan and
CAAP.
Friends of Pleasant Hill Creeks, October 23, 2024
The commenter submitted a letter (Exhibit I-4) supporting adoption of the 2045 General Plan and
CAAP.
Bara Sapir, October 23, 2024
The commenter submitted an email (Exhibit I-5) asking whether the County plans to provide
additional resources to address an increase in the animal population associated with new residential
development?
Staff Comment: CEQA does not require an analysis of domestic animal population increases
associated with residential development and the issue is not addressed in the General Plan. Many
public services may be tangentially affected by additional residential development. The County’s
annual budgeting process determines the levels to which these services will be provided.
D.Additional Staff-Recommended Edits to the 2045 General Plan
Staff recommends adoption of the following edits that are not reflected in Exhibit A:
1.Amend Land Use Element Policy LU-P2.4 as follows:
Deny applications for major subdivisions outside the ULL.and successive Discourage minor
subdivisions of lots outside the ULL that were created through previous subdivisions would
subdivide any parcel created by a subdivision map recorded after November 5, 2024 .
The purpose of this edit is to clarify that the stipulation discouraging minor subdivisions applies
to parcels outside the Urban Limit Line that are created after the 2045 General Plan is adopted.
2. Add the following footnote to Land Use Element Table LU-1 - Land Use Designations
regarding the Agricultural Lands land use designation:
Maximum density of 1 unit/5 acres may be allowable for projects that achieve an
effective density of no more than 1 unit/10 acres by conserving at least 50 percent of the
project site in perpetuity through fee simple dedication to a public agency or accredited
land trust, or creation of a conservation easement with equivalent effect. This provision is
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not applicable within the Delta Primary Zone.
The purpose of this edit is to provide flexibility for subdividing and simultaneously conserving
rural land. To illustrate, under the 2045 General Plan as written, an individual owning 40 acres
may be able to subdivide their property designated Agricultural Lands into four 10-acre lots with
no land remaining for conservation because lots must be at least 10 acres. This footnote provides
flexibility to subdivide the 40-acre property into four 5-acre lots and conserve the remaining 20
acres. The density of four units on 40 acres would be maintained while conserving 50 percent of
the acreage.
2.Amend Land Use Element Table LU-1 as follows to clarify consistency between various land
use designations and zoning districts:
Residential Low-Medium Density (RLM), Consistent Zoning: R-12, R-10, R-7, R-6, F-1,
T-1, HE-C
Residential Medium Density (RM), Consistent Zoning: R-6, F-1, D-1, M-6, M-9,M-12, M-
17,T-1, HE-C
Resource Conservation (RC), Consistent Zoning: All A- districts; Potentially Consistent
Zoning:P-1 All non-A- districts
The T-1 and M-12 residential zoning districts were inadvertently omitted from the table. These
zones are consistent with the densities and uses allowed in the RLM and RM land use
designations. The RC land use designation exists throughout the county, appearing in rural areas
as well as within subdivisions, commercial corridors, and industrial facilities. Because the RC
designation appears in such diverse contexts, and is therefore paired with many different zoning
districts, it is appropriate to specify that it is potentially consistent with all non-agricultural
zoning districts.
V.County Planning Commission Hearing of October 23, 2024
Government Code Section 65353 requires the County Planning Commission to hold a public hearing to
recommend action on adoption of the 2045 General Plan. Government Code Section 65354 requires such
recommendation to be transmitted to the Board of Supervisors in writing. The County Planning
Commission held a public hearing to review the 2045 General Plan and CAAP on October 23, 2024. One
member of the public spoke. Following deliberation, the Commission voted 6-0, with one member absent,
to adopt Resolution No. 3-2024 (Exhibit H) recommending that the Board of Supervisors certify the Final
EIR and adopt the 2045 General Plan and CAAP, incorporating the changes to the General Plan described
under Section IV above, except for the changes described in Section IV.D.3. These minor edits to Land
Use Element Table LU-1 are a new, non-substantive staff recommendation for the Board’s consideration.
CONSEQUENCE OF NEGATIVE ACTION:
The Contra Costa County 2045 General Plan and Contra Costa County Climate Action and Adaptation Plan
2024 Update would not be adopted.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 9 of 14
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File #:RES 2024-380,Version:1
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS ADOPTING THE
CONTRA COSTA COUNTY 2045 GENERAL PLAN AND CONTRA COSTA COUNTY CLIMATE ACTION
AND ADAPTATION PLAN 2024 UPDATE
CONTRA COSTA COUNTY Printed on 12/12/2024Page 10 of 14
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File #:RES 2024-380,Version:1
Recitals
A.Government Code Section 65300 requires each county and city in California to adopt a
“comprehensive, long-term general plan” for its physical development.
B.In December 2017, the Board of Supervisors directed the Department of Conservation and Development
to prepare comprehensive updates to the Contra Costa County General Plan 2005-2020 and Contra
Costa County 2015 Climate Action Plan, a project that came to be known as “Envision Contra Costa.”
C.From 2018 through 2024, the County conducted extensive outreach as part of Envision Contra Costa.
This included, but was not limited to, maintaining a project website and conducting or participating in
over 170 meetings where members of the public and decision-makers were able to provide comments
on the Contra Costa County 2045 General Plan and Contra Costa County Climate Action and
Adaptation Plan 2024 Update as these documents were being drafted.
D.On October 17, 2023, the County published the Draft Contra Costa County 2045 General Plan and
Contra Costa County Climate Action and Adaptation Plan 2024 Update for public review and comment.
The public review period for the Draft General Plan and Climate Action and Adaptation Plan ran from
October 17, 2023, to April 22, 2024.
E.The Contra Costa County 2045 General Plan Health and Safety Element incorporates by reference the
current Contra Costa County Local Hazard Mitigation Plan (LHMP), as required by AB 2140 to
increase opportunities for financial assistance under the California Disaster Assistance Act. The LHMP
was developed in accordance with the Disaster Mitigation Act of 2000 and followed the Federal
Emergency Management Agency’s Local Hazard Mitigation Plan guidance.
F.Government Code Sections 65302, 65302.5, 65302.7, and 65563, and Public Resources Code Section
2762 require the County to submit pertinent sections of the Draft General Plan to the State Office of
Emergency Services, California Geological Survey, State Board of Forestry and Fire Protection, Central
Valley Flood Protection Board, Secretary of the Resources Agency, and State Mining and Geology
Board for review and comment prior to adoption. The County has complied with all requirements of
these statutes.
G.The State of California has established climate goals and targets to achieve a 40% reduction in
greenhouse gas below 1990 levels by 2030 (Senate Bill 32, 2016) and 85% reduction in greenhouse
below 1990 levels and net carbon neutrality by 2045 (Assembly Bill 1279, 2022).
H.The Climate Action and Adaptation Plan includes strategies and actions to increase the County’s
resilience to changing climate conditions and that will reduce greenhouse gas emissions in the
unincorporated areas of the County by a minimum of 40% below 1990 levels by 2030 and 85% below
1990 levels by 2045, and positions the County on a path toward carbon neutrality.
I.The Climate Action and Adaptation Plan has been prepared to satisfy the California Environmental
Quality Act (CEQA) Guidelines Section 15183.5(b) elements for a qualified greenhouse gas (GHG)
reduction plan. Once adopted, the Climate Action and Adaptation Plan will constitute a qualified GHG
reduction plan to reduce greenhouse gas emissions within the County’s jurisdictional boundary to meet
State targets consistent with CEQA Guidelines Section 15183.5(b) for the years 2030 and 2045.
J.Pursuant to the requirements of CEQA, the County published a Draft Environmental Impact Report
(DEIR), State Clearinghouse No. 2023090467, analyzing the potential environmental impacts
associated with adoption and implementation of the Contra Costa County 2045 General Plan and Contra
Costa County Climate Action and Adaptation Plan 2024 Update. The public review period for the DEIR
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File #:RES 2024-380,Version:1
ran from February 9, 2024, to April 8, 2024.
K.On September 10, 2024, the Board of Supervisors reviewed staff-recommended edits to the Draft
General Plan and Climate Action and Adaptation Plan. The Board directed County staff to prepare the
final drafts of the General Plan and Climate Action and Adaptation Plan with the staff-recommended
edits and other edits directed by the Board. These edits have been incorporated into the Contra Costa
County 2045 General Plan and Contra Costa County Climate Action and Adaptation Plan 2024 Update.
L.On October 16, 2024, pursuant to the requirements of CEQA, the County published a Final
Environmental Impact Report (Final EIR), State Clearinghouse No. 2023090467, incorporating the
DEIR, responding to comments on the DEIR, and presenting revisions to the DEIR, including any
clarifications based on the comments and the responses to the comments. The County also published a
Mitigation Monitoring and Reporting Program to provide a record of mitigation monitoring measures.
The County also published proposed CEQA Findings of Fact and Statement of Overriding
Considerations, presenting written findings and statements required for certification of the Final EIR
and approval of the proposed project.
M.Pursuant to Government Code Sections 65353 and 65354, the County Planning Commission conducted
a noticed public hearing on October 23, 2024, to consider providing a written recommendation to the
Board of Supervisors on certification of the Final EIR, adoption of the Mitigation Monitoring and
Reporting Program, adoption of the CEQA Findings of Fact and Statement of Overriding
Considerations, and adoption of the Contra Costa County 2045 General Plan and Contra Costa County
Climate Action and Adaptation Plan 2024 Update, and voted 6-0 to provide such recommendation.
NOW, THEREFORE, the Contra Costa County Board of Supervisors resolves as follows:
1.The foregoing recitals are true and correct and are incorporated by reference.
2.Notice of the Contra Costa County Board of Supervisors hearing on the Contra Costa County 2045
General Plan and Contra Costa County Climate Action and Adaptation Plan 2024 Update and the
environmental review documents was given as required by law and the actions were conducted in
accordance with CEQA and the State CEQA Guidelines.
3.All individuals, groups, and agencies desiring to comment were given adequate opportunity to submit
oral and written comments on the Contra Costa County 2045 General Plan and Contra Costa County
Climate Action and Adaptation Plan 2024 Update and the environmental review documents. These
opportunities for comment meet or exceed the requirements of State law, including CEQA.
4.All comments submitted during the public review and comment period on the DEIR were responded to
adequately.
5.The Final EIR was completed in compliance with CEQA and the State CEQA Guidelines, reflects the
independent judgment and analysis of the County of Contra Costa, and was reviewed and considered by
the Board of Supervisors before adoption of the Contra Costa County 2045 General Plan and Contra
Costa County Climate Action and Adaptation Plan 2024 Update. The Board approves and certifies the
Final EIR, which is attached as Exhibit D to the staff report accompanying this resolution and
incorporated by reference.
6.The Mitigation Monitoring and Reporting Program is adequately designed to ensure compliance with
the mitigation measures during project implementation. The Board adopts the Mitigation Monitoring
and Reporting Program, which is attached as Exhibit E to the staff report accompanying this resolution
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File #:RES 2024-380,Version:1
and incorporated by reference.
7.The Board considered all significant impacts, mitigation measures, and project alternatives identified in
the Final EIR. The significant adverse effects of the Contra Costa County 2045 General Plan and Contra
Costa County Climate Action and Adaptation Plan 2024 Update either have been reduced to an
acceptable level or are outweighed by specific overriding considerations of the proposed project. The
Board adopts the CEQA Findings of Fact and Statement of Overriding Considerations, which are
attached as Exhibit F to the staff report accompanying this resolution and incorporated by reference.
8.The Board reviewed and considered the Contra Costa County 2045 General Plan and all documentation
comprising the foregoing, as presented to the Board concurrent with this resolution, and finds that the
2045 General Plan is consistent with the requirements of State law, specifically Government Code
Section 65300 et seq.
9.The Board makes the required findings to adopt the Contra Costa County 2045 General Plan as set forth
in Exhibit G, which is attached to the staff report accompanying this resolution and incorporated by
reference.
10.The Board repeals the Contra Costa County General Plan 2005-2020 in its entirety and adopts the
Contra Costa County 2045 General Plan, which is attached as Exhibit A to the staff report
accompanying this resolution and incorporated by reference, in its entirety. The 2045 General Plan shall
henceforth constitute the General Plan of the County of Contra Costa, subject to any future amendments
adopted pursuant to the requirements and procedures of applicable law relating to the amendment of
general plans.
11.The Board reviewed and considered the Contra Costa County Climate Action and Adaptation Plan 2024
Update and all documentation comprising the foregoing, as presented to the Board concurrent with this
resolution, and finds that the Climate Action and Adaptation Plan is consistent with the State’s GHG
reduction targets, including Assembly Bill (AB) 1279, which codified the State’s commitment to be
carbon neutral by 2045.
12.The Board repeals the Contra Costa County 2015 Climate Action Plan in its entirety and adopts the
Contra Costa County Climate Action and Adaptation Plan 2024 Update, which is attached as Exhibit B
to the staff report accompanying this resolution and incorporated by reference, in its entirety.
PASSED AND ADOPTED on November 5, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:MONICA NINO,_____________________________
Clerk of the Board of Supervisors Board Chair
and County Administrator
By:______________________[SEAL]
Deputy
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3745 Name:
Status:Type:Discussion Item Passed
File created:In control:10/3/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:RECEIVE the Anti-Human Trafficking Update from the Employment and Human Services Department,
in partnership with the Contra Costa District Attorney’s Office and the Contra Costa Human Trafficking
Task Force, regarding anti-human trafficking efforts in Contra Costa County, as recommended by the
Family and Human Services Committee. (Mélody Saint-Saëns and Corinna Espino, Employment and
Human Services Department; and Katrina Natale, Contra Costa Human Trafficking Taskforce)
Attachments:1. 24.10.18 Anti-Human Trafficking Report 24.11.05 BOS Mtg_Rev Draft -FINAL for Agenda Packet
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass 4:0
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Ani-Human Trafficking Update Report
☐Recommendation of the County Administrator ☒ Recommendation of Board Committee
RECOMMENDATIONS:
RECEIVE the Anti-Human Trafficking Update from the Employment and Human Services Department, in
partnership with the Contra Costa District Attorney’s Office and the Contra Costa Human Trafficking Task
Force, regarding anti-human trafficking efforts in Contra Costa County, as recommended by the Family and
Human Services Committee.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
On January 6, 2015, the Board approved referring oversight to the Family and Human Services Committee
(FHS) on the Family Justice Centers and Commercially Sexually Exploited Children initiatives. This became
FHS Referral No. 111.
On June 8, 2015, November 14, 2016, February 20, 2018, February 25, 2019, July 27, 2020, June 28, 2021, and
June 27, 2022, FHS received and approved annual reports from the Contra Costa County Employment and
Human Services Department (EHSD) on the Zero Tolerance for Domestic Violence Initiative (now named
“Alliance to End Abuse”), Human Trafficking, Commercially Sexually Exploited Children, and the Family
Justice Centers. On June 26, 2023, EHSD presented the 2023 Anti-Human Trafficking Update to FHS. Per
FHS’ recommendation, EHSD provided the 2023 Anti-Human Trafficking Update to the Board of Supervisors
on September 12, 2023, (D.2) who accepted the report.
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On June 24, 2024, EHSD, in partnership with the Contra Costa District Attorney’s Office and the Contra Costa
Human Trafficking Task Force, presented the Anti-Human Trafficking Update (Anti-HT Update) to FHS
describing the needs of persons who experience human trafficking, recent data on human trafficking, key trends
and gaps happening in Contra Costa County, the multi-disciplinary and collaborative efforts to respond to and
prevent human trafficking. FHS approved forwarding the Anti-HT Update to the Board of Supervisors as a
discussion item.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will not know about anti-
human trafficking efforts.
CHILDREN’S IMPACT STATEMENT:
This action supports all of Contra Costa County’s community outcomes of the Children’s Report Card: “(1)
"Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive
Adulthood"; (3) "Families that are Economically Self-Sufficient”; (4) "Families that are Safe, Stable and
Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families.”
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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Corinna Espino, CSEC Services Program Coordinator, Children and Family Services, EHSD
Mélody Saint-Saëns, Alliance to End Abuse Division Manager, EHSD
Katrina Natale, Director of Contra Costa Human Trafficking Taskforce, CCCDA
Anti-Human Trafficking Update
NOVEMBER 5, 2024
Agenda
Need
Roles
Models & Best Practices
Trends & Gaps
Motion
2
From Victim to Survivor to Thriver: Sergio’s* Story
“My journey is just beginning. I am compassionate, adaptable,and super smart.
Right now, my focus is firmly set on environmental science. Nature has always been my haven, where I find peace and a sense of belonging. I am using the lessons I’ve learned from my challenges to become a leader at my community college, drawing upon past experiences to help others. I also advocate for kids in foster care, deeply personal work, as I’ve experienced similar paths.
With acceptance letters from three colleges on the table, deciding where to transfer is my next exciting step.
Life is so different than what it used to be. What really made the difference was the genuine care and support I received from adults, who consistently checked in on me to make sure I was okay. I’m looking forward to embracing the opportunities to grow and discover more about myself that lie ahead.”
*Name changed and recording voiced by actor for privacy reasons.3
Contra Costa HT Collaboratives
Human Trafficking Task
Force (HTTF)
A collaborative effort of
over 40 agencies that
provides direct services to
survivors, holds traffickers
accountable, educates the
community and members,
and harnesses data to
support these efforts.
Co-led by:
Human Trafficking
Coalition
An informal body overseen
by the Board of
Supervisors since 2009
which shares information,
best practices, training,
and networking around
human trafficking issues.
Led by:
Human Trafficking
Multi-Disciplinary Team
(HT-MDT)
A collective of 30+
agencies that plans for and
meets survivor goals for
complex or high-risk
human trafficking cases.
Co-led by:
Commercially Sexually
Exploited Children /
Youth (CSEC/Y)
Interagency Steering
Committee
A committee that supports
and guides the work of
Contra Costa County to
end CSEC/Y through
identification, intervention,
and education.
Co-led by:
4
Need
EHSD Direct Services & CSEC/Y 2023 Data
Contra Costa Human Trafficking Task Force 2023 Data
5
EHSD Direct Services
(January - December 2023)
Children and Family
Services Bureau (CFS)
Commercially Sexually Exploited
Children (CSEC) Services Program
142 children served*
Workforce Services
Bureau (WFS)
Trafficking and Crime Victim
Assistance Program (TCVAP)
•55 received TCVAP cash aid
•164 received TCVAP CalFresh
•$580,374 issued in TCVAP
cash aid & CalFresh combined.
6
*See breakout on next slide
January – December 2023 CSEC/Y* Data
*Note: CSEC/Y stands for Commercial Sexual Exploitation of Children/Youth.
Source: Child Welfare Services/Case Management System (CWS/CMS).7
Total = 142
Lead Agencies’ 2023 Data
8
DA & LE Partners Community Violence Solutions
63%
100%
23%
61%
100%
0 50 100 150 200
Safety/Harm Red.
Info. & Referral
Counseling/Therapy
Advocacy/Accompaniment
Crisis Intervention
Services Provided to HT Survivors
N = 185
0
50
100
150
Potential
Victims
Identified
Investigations HT
Prosecutions
HT-Related
Prosecutions
55
40 6
12
11
76
11
24
New Human Trafficking
Identifications, Investigations & Prosecutions
(CY2023)
Sex Labor Sex & Labor Other
143
62
Note: “DA” stands for “District Attorney's Office.” “LE” stands for “Law Enforcement” partners.
Member Data
Note: Data based on CCHTTF data survey of May 2024. Not all members represented. When the number of cases is less than 10, this is indicated as “<10” to preserve anonymity.
9
Ca
l
e
n
d
a
r
Y
e
a
r
2
0
2
3
Roles
Employment and Human Services Department
Contra Costa County District Attorney’s Office
Contra Costa Human Trafficking Task Force
Collaboratives and Partnerships
10
11
•Implements BOS’ policy to
end interpersonal violence
(IPV) incl. all forms of HT.
•Offers backbone support to a
county-wide, multi-sector,
public-private partnership &
multiple collaboratives.
•Facilitates access to
governmental programs for
those in need.
• Administers Trafficking &
Crime Victim Assistance
Program (TCVAP), CalWORKs,
CalFresh, Medi-Cal, etc.
•Under Commercially Sexual
Exploited Children (CSEC)
Services Program.
•Identifies children/youth who
are, or at risk of becoming,
victims of commercial sexual
exploitation.
•Determines appropriate &
trauma-informed services.
Employment & Human Services Department (EHSD)
Children and Family Services
1 FTE =
$107,280.4
2.45 FTEs =
$363,328
(TCVAP) .58 FTE =
$90,614
Total Cost to EHSD: $561,222.4
++
Workforce Services
EHSD Service Partners
Team Purpose Partner FY 2023-24
Amount
FY 2024-25
Amount
Alliance to End Abuse
Funding specifically for
human trafficking prevention
and intervention
Office of the District Attorney $332,222 $250,000
Justice At Last $100,000 N/A
Alliance to End Abuse
Funding for interpersonal
violence that includes human
trafficking
Bay Area Legal Aid $87,003 $160,594
Community Violence Solutions $124,384 $280,065
Family Justice Center $228,740 $427,588
Tahirih Justice Center N/A $ 40,000
Children and Family
Services
Children’s Interview Center,
CSEC program, and human
trafficking intervention direct
services
Community Violence Solutions $312,000*$190,000
Children and Family
Services Search and recovery services Love Never Fails $120,085 $124,598
Total $1,294,434 $1,472,845
12*Note: The CIC contract with CVS includes $122,000 revenue submitted to EHSD from local law enforcement agencies.
13
•Collaborates to identify &
investigate cases of HT
•Prosecutes HT & HT-related
crimes
•Seeks restitution to make
victims whole
•Provides services and support
to crime victims (VWAP)
•Partners on other forms of
relief available to HT survivors
•Co-Chairs CCHTTF
•Subcontracts with: local LE
agencies to support
collaborative HT investigations
•Provides 24/7/365 crisis line
& on-site response
•Team of expert HT case
specialists
•Array of services & programs
•Education/prevention in
schools
•Co-chairs CCHTTF
•Subcontracts with: 1)Bay
Area Legal Aid, 2)Justice At
Last, 3)International Rescue
Committee, 4)My Sister's
House
Mission
•Comprehensive services
•Exploiter accountability
•Education & Prevention
•Data-driven approach
Key Projects & Initiatives
•Survivor Leadership
•Vacatur
•Interpreters Bureau
•Protocols
Education, Training & Outreach
•Prevention Education
•Basic & Advanced Trainings
•Strategic Outreach
Contra Costa County
District Attorney
District Attorney’s Office & CCHTTF
Collaboratives & Partnerships
Contra Costa
Regional
California
National
•Contra Costa Human Trafficking Coalition
•Contra Costa Human Trafficking Task Force
•Human Trafficking Multi-Disciplinary Team
•CSEC/Y Interagency Steering Committee
•Northern California Regional Human Trafficking
Coordinator’s Meeting
•Northern California Regional Human Trafficking Roundtable
•CFPIC/PACT.
•CalTIPA.
•Partnerships: JESF; CA DOJ; LCDAO; CA Labor
Commissioner’s Office.
•Freedom Network; Project Roadmap/ECM TA; IACP;
NHTHL/Polaris Project; NCMEC.
•Partnerships: FBI, USDOJ, HSI, USAO, USDOL; DHHS-ACF.
14
Models & Best Practices
Models & Principles to Stop Human Trafficking
Comprehensive Services
Human Trafficking Prevention
15
Models & Principles to Stop Human Trafficking
Context
VulnerabilityVulnerable people
or groups
Risk factors
HT
Proximity
HARM REDUCTION
HUMAN RIGHTS
COMMUNITY SAFETY
PUBLIC HEALTH (PREVENTION)
16
•Multi-disciplinary
•Collaborative
•Trauma-informed
•Strengths-based
•Victim/survivor-centered
•Self-sufficiency & empowerment
•Survivor leadership
•Culturally, linguistically, & SOGIE
competent & affirming
•Data & outcome driven
Comprehensive Services
Context
Proximity Vulnerability
Vulnerable people
or groups
Risk factors
Restraining Orders
Immigration
Family Law
Labor/employment law
Consumer law, tax law
Dependency
Vacatur/post-conviction
relief
Court accompaniment
Victim’s rights advocacy
Victim Compensation
Financial Supports
Education, GED, scholarships
Job Trainings &
Employment Support
Work Permits
Survivor
Basic
Health
Financial
Legal
Crisis intervention
Safety plan
Food
Shelter, housing
Clothes, toiletries
Childcare, family needs
Aids, accommodations
Transport
Language access
Medical Treatment
Access to Medication
Mental Health
Dental
Substance Use
Alcohol Abuse
17
HT Prevention
18
Primary Prevention: Identify root causes. Decrease risk factors
& enhance protective factors to prevent HT before it occurs.
Secondary Prevention: Guide identification & early
response to incidents of HT.
Tertiary Prevention: Reduce recidivism & revictimization &
mitigate long-term impacts of HT.
Note: Adapted from Principles of Prevention Guide (cdc.gov); Kopper, Elizabeth K. “Human Trafficking From Prevention: Using a Socioecological Framework to Moderate Risk and Promote
Protective Factors” (2024).
HT Prevention: Socio-Ecological Model
19
Societal
Community
Relational
Individual
INDIVIDUAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Age (minors, elder
adults)
Marginalized group
Exposure to other
trauma &/or abuse
Substance use
Systems involvement
Unmet basic necessities
Limited education
Mental health &
substance use disorders
treatment
Affordable, quality
education
Steady income
Social-emotional well-
being
Basic necessities
Note: Adapted from the Socio-Ecological Model for Violence Prevention; OVC TTAC’s Socio-Ecological Model and Human Trafficking; & Kopper, Elizabeth K. “Human
Trafficking From Prevention: Using a Socioecological Framework to Moderate Risk and Promote Protective Factors” (2024).
HT Prevention: Socio-Ecological Model
19
Societal
Community
Relational
Individual
RELATIONAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Lack of support from
family or caregiver
Isolation
Polyvictimization
Aggressive/violent peer
behavior
Lack of financial
stability
Peer support
Healthy relationship
programs/education
Parent & family
engagement & social
support programs
Mentorship
Note: Adapted from the Socio-Ecological Model for Violence Prevention; OVC TTAC’s Socio-Ecological Model and Human Trafficking; & Kopper, Elizabeth K. “Human
Trafficking From Prevention: Using a Socioecological Framework to Moderate Risk and Promote Protective Factors” (2024).
HT Prevention: Socio-Ecological Model
19
Societal
Community
Relational
Individual
INDIVIDUAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Age (minors, elder
adults)
Marginalized group
Exposure to other
trauma &/or abuse
Substance use
Systems involvement
Unmet basic necessities
Limited education
Mental health &
substance use disorders
treatment
Affordable, quality
education
Steady income
Social-emotional well-
being
Basic necessities
RELATIONAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Lack of support from
family or caregiver
Isolation
Polyvictimization
Aggressive/violent peer
behavior
Lack of financial
stability
Peer support
Healthy relationship
programs/education
Parent & family
engagement & social
support programs
Mentorship
COMMUNITY LEVEL
RISK FACTORS PROTECTIVE FACTORS
Lack of resources for
social supports &
healthy relationships
Poverty
Absence or lack of
enforcement of worker
rights
Lack of intervention
against violence
Access to education &
resources that address
poverty
Worker’s Rights
coalitions
Positive youth
development programs
Mental health & social
support resources
Note: Adapted from the Socio-Ecological Model for Violence Prevention; OVC TTAC’s Socio-Ecological Model and Human Trafficking; & Kopper, Elizabeth K. “Human
Trafficking From Prevention: Using a Socioecological Framework to Moderate Risk and Promote Protective Factors” (2024).
HT Prevention: Socio-Ecological Model
19
Societal
Community
Relational
Individual
INDIVIDUAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Age (minors, elder
adults)
Marginalized group
Exposure to other
trauma &/or abuse
Substance use
Systems involvement
Unmet basic necessities
Limited education
Mental health &
substance use disorders
treatment
Affordable, quality
education
Steady income
Social-emotional well-
being
Basic necessities
RELATIONAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Lack of support from
family or caregiver
Isolation
Polyvictimization
Aggressive/violent peer
behavior
Lack of financial
stability
Peer support
Healthy relationship
programs/education
Parent & family
engagement & social
support programs
Mentorship
COMMUNITY LEVEL
RISK FACTORS PROTECTIVE FACTORS
Lack of resources for
social supports &
healthy relationships
Poverty
Absence or lack of
enforcement of worker
rights
Lack of intervention
against violence
Access to education &
resources that address
poverty
Worker’s Rights
coalitions
Positive youth
development programs
Mental health & social
support resources
SOCIETAL LEVEL
RISK FACTORS PROTECTIVE FACTORS
Societal factors that
enable sex/labor
exploitation of persons
Discrimination & income
inequity
Laws/policies that limit
access to health care,
education, mental
health resources, &
economic stability
Education & awareness
trainings that promote
social norms of non-
exploitation & non-
violence
Laws, policies, & funding
that increase access to
social services & address
inequities
Note: Adapted from the Socio-Ecological Model for Violence Prevention; OVC TTAC’s Socio-Ecological Model and Human Trafficking; & Kopper, Elizabeth K. “Human
Trafficking From Prevention: Using a Socioecological Framework to Moderate Risk and Promote Protective Factors” (2024).
Trends & Gaps
Addressing Key Trends & Gaps
Addressing Racial Inequity
AI & Tech Abuse in Human Trafficking
20
Addressing Key Trends & Gaps*
21*Based on responses received from CCHTTF and CCHTC Partners to 2024 surveys.
Targeting of Youth
incl. Foster Care &
Unaccompanied
Under-identification
of HT Cases &
Survivors
Limited Data
Coordination &
Sharing
Pro Bono Legal
Services limited range
& capacity
•CFS CSEC services program
•Targeted HT Operations
•UC minors convening
•Targeted training/outreach
•LE/LT Data Collection
•Expanded youth legal services
•Targeted training/outreach
•Universal screening
•Expand network of ID partners
•Media campaign & materials
•Form HT Data Working Group
•Develop HT Data Plan
•Establish shared data principles
& practices
•Mapping & gap analysis
•Develop provider relationships
•Expand available services
•Provide HT-specific training
Unstable Funding &
Lack of Supports
Inadequate Shelter
& Housing Resources
Need for Increased
Coordination of
Services
Few Specialized
Mental Health
Providers
•Collaborative Funding
Proposals
•Seek funding targeted to gaps
•ID alternate funding streams
•Survivor-centered placements
•Mapping & gap analysis
•Increase referrals to existing
resources (LNF, MISSSEY, MSH)
•Case Referral Protocol
•Case Operations Protocol
•Increase referrals to HT-MDT
•Analyze service & cross-referral
gaps
•Mapping & gap analysis
•Outreach to schools/programs
•Consider HT-specific program
Addressing Racial Inequity
22
Key Factors:
Systemic
Inequities &
Focus on Limited
Range of
Contexts
Research,
Education
& Strategic
Planning
Culturally-
Responsive
&
Sustaining
Practices
Targeted
Outreach &
Funding
Root
Causes
UC Berkeley Research: Law
Enforcement Best Practices for HT
Equity
Capacity Building
DEIA in HT Working Group
Data Strategy on Equity Measures
BIPOC Survivor Leadership
Language Access: IBP
Multi-racial/lingual/cultural Staffing
Access to Immigration Relief
Healing Spaces
Outreach Efforts & Identification
Channels
Targeted Public Media/ Outreach
Campaigns
Targeted Funding/ Programming
for Inequities
New partnerships & perspectives to
respond to root causes of
vulnerability to HT
AI & Tech Abuse in Human Trafficking
Context
Proximity
Dangers
AI is increasing the risk of
deception and
vulnerability esp. for youth
and immigrants:
Fake jobs, gaming
campaigns, etc.
Misuse of language software.
Using AI created content to
commit online extortion and
phishing.
AI-generated malware.
Solutions
AI Detection Software
Get support removing
unwanted content
online at
www.takeitdown.ncmec.
org
AI may facilitate
advocacy, but use with
caution.
•Privacy
•Confidentiality
•Hallucinations
•Copyright
23
Motion
24
RECEIVE presentation on Anti-Human Trafficking Update.
Motion
25
We are all preventionists!
Contra Costa HT Response Agencies & Tip Line
Community Violence Solutions
24/7 Crisis Line: 1 (800) 670-7273
Children & Family Services
Child Abuse Hotline: 1 (877) 881-1116
CSEC Email: CFSCEC@ehsd.cccounty.us
Contra Costa Human Trafficking Tip Line
Non-Emergency Voicemail: (925) 957-8658
Contra Costa County Family Justice Alliance
West County (Richmond): (510) 974-7200
Central County (Concord): (925) 521-6366 East County (Antioch): (925) 281-0970
26
Acronyms Key
CA DOJ: California Department of Justice.
CalTIPA: California Human Trafficking Investigators
and Prosecutors.
CCHTTF: Contra Costa Human Trafficking Task Force
CFPIC/PACT: Child and Family Policy Institute of
California/Preventing and Addressing Child
Trafficking Project.
DHHS-ACF: Department of Health and Human
Services-Administration for Children & Families.
ECM TA: Enhanced Collaborative Model Technical
Assistance.
FBI: Federal Bureau of Investigations.
HSI: Homeland Security Investigations.
IACP: International Association of Chiefs of Police.
JESF: Joint Enforcement Strike Force.
LCDAO: Los Angeles County District Attorney’s
Office.
NCMEC: National Center for Missing and Exploited
Children.
NHTHL: National Human Trafficking Hotline.
SOGIE: Sexual Orientation, Gender Identity &
Expression.
USAO: United States Attorneys’ Offices.
USDOJ: United States Department of Justice.
USDOL: United States Department of Labor.
27
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
375
Name:
Status:Type:Discussion and Resolution Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:CONSIDER adopting Resolution No. 2024-375 to reduce the County Certified Unified Program
Agency's Accidental Release Prevention Program 2 Fees below the amounts approved by Board of
Supervisors Resolution No. 2024-293, adopted on August 13, 2024, as recommended by the Health
Services Department, Hazardous Materials Program. (Nicole Heath, Director of Hazardous Materials
Programs)
Attachments:1. Staff report on Feasibility Study, 2. Proposed Fee Schedule (Amended) August 13, 2024, 3.
CalARP Program 2 Fees Proposal 11-5-24
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass 4:0
To: Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Adopt Revised Fees For The Contra Costa County Certified Unified Program Agency, effective
date August 13, 2024
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
1.RECEIVE staff report regarding feasibility study regarding CUPA fees for CalARP Program 2 facilities
and proposed reduction of CalARP Program 2 fee, from $15,530 to $9,308, and
2.ADOPT the attached Resolution to amend Resolution No. 2024-293, by including the attached revised
Fee Schedule effective 8/13/2024.
FISCAL IMPACT:
There will be no impact to the General Fund. Revenue from the CUPA Fees will fund the Fiscal Year 2025-
2026 costs of the CUPA programs and the Community Warning System.
BACKGROUND:
The Hazardous Materials Programs Division of the Health Department administers the Contra Costa County
Certified Unified Program Agency ("CUPA"). The CUPA operates the Hazardous Materials Business Plan
(HMBP) Program, Hazardous Waste Generator (HWG) Program, Underground Storage Tank (UST) Program,
California Accidental Release Prevention (CalARP) Program and Aboveground Petroleum Storage Act (APSA)
Program. As directed by the Board in the early 1990s, all of the activities of the CUPA are funded through fees
and penalties. The Staff Report on the Determination and Apportionment of CUPA Fees, dated August 13, 2024
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 8
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File #:RES 2024-375,Version:1
("Report"), attached as Attachment 1, describes the CUPA programs, legal authorities for and standards
applicable to the apportionment of the CUPA Fees, the process used to set the fee amounts and the manner of
apportionment.
As can be seen in the proposed fee schedule attached in Attachment 2, staff has proposed fees that, due to the
full review of fees, will have a net increase for many regulated businesses but also decrease for others. Small
changes were made to how fees are calculated across all programs. However, the main component of the fee is
based on the time associated with the regulated activity and the frequency of required inspections. The fees for
the Community Warning System have also been adjusted to account for a 67% increase in costs over the last 12
years
The proposed fees include a variety of miscellaneous service fees, charged by the hour for various services that
the CUPA provides to regulated businesses. Among them are a fee of
$365 per hour for use of the Community Warning System, charged to businesses that do not pay for the system
as part of their annual permit fee, and a $96 initial permit processing fee to be charged to businesses that
become subject to regulation by the CUPA or change ownership.
Fees are also proposed for services provided by the Hazardous Materials Incident Response Team (IR Team) to
persons and entities that are not regulated by the CUPA. These services are provided countywide by Hazardous
Materials Specialists pursuant to the Hazardous Materials Area Plan. Fees of $365 per hour per staff member
during regular business hours and
$404 per staff member for non-business hours. These fees are authorized pursuant to Health & Safety Code
section 101325.
This updated fee scheduled is being presented to amend the cost for CalARP Program 2 facilities based upon
direction from the Board to perform a feasibility study to determine if a lower fee could be charged.
CONSEQUENCE OF NEGATIVE ACTION:
If the current fee schedule remains in place, there would be no change to the CalARP Program 2 fees and would
not meet the objective set by the board.
Attachments:
Resolution No. 2024/293
1.Staff Report on Feasibility Study
2.Proposed fee schedule (Amended) dated August 13, 2024
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File #:RES 2024-375,Version:1
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF ADOPTING amended revised fees for the Contra Costa County Certified Unified
Program Agency, effective August 13, 2024.
A.WHEREAS, Contra Costa Health has submitted a recommendation to revise the schedule of
fees for the Contra Costa County Certified Unified Program Agency (“CUPA”), adopted by
Board Resolution No. 2012-184, dated May 22, 2012; and
B.WHEREAS, the Board has the authority to set fees for the CUPA pursuant to Health & Safety Code
section 25404.5; and
C.WHEREAS, the Board has considered the Staff Report on the Determination and Apportionment of
CUPA Fees, dated August 13, 2024 (“Report”), and finds based on the Report that the reasonable and
necessary costs of the CUPA justify the adoption of CUPA fees at the level set forth in the CUPA Fee
Schedule attached hereto as Exhibit 1; and
D.WHEREAS, the Board further finds based on the Report that the recommended fees bear a fair or
reasonable relationship to the payors’ burdens on or benefits from the CUPA programs to be funded by the
fees; and
E.WHEREAS, the Board finds that County employees, in the performance of their duties for the CUPA,
and in the enforcement of Chapter 6.95 of the Health & Safety Code, provide hazardous materials incident
response services countywide, pursuant to the requirements established by the Board in the Contra Costa
County Hazardous Materials Area Plan; and
F.WHEREAS, the Board further finds that, to the extent that hazardous materials incident response
services are provided to persons or entities not subject to CUPA fees, there are no fees prescribed by the
state to fund the costs of these services, and that the Board, therefore, has the authority to prescribe such
fees pursuant to Health & Safety Code section 101325;
CONTRA COSTA COUNTY Printed on 12/12/2024Page 3 of 8
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File #:RES 2024-375,Version:1
NOW, THEREFORE, the Board of Supervisors of Contra Costa County hereby RESOLVES as follows:
Adoption and Imposition of CUPA Fees
1.This Resolution replaces Resolution 2012/184, effective immediately.
2.The CUPA Fee Schedule attached hereto as Exhibit 1 is adopted as the fee schedule of the Contra Costa
County CUPA, effective immediately, replacing the CUPA fees set by Board Resolution No. 2012/184.
3.The CUPA fees set forth in Exhibit 1 (“CUPA Fees”) are hereby imposed upon, and shall be collected
by the CUPA from, each business or person regulated by the CUPA, as specifically described below.
Hazardous Materials Business Plan Program Fees
4.Any business required to submit a Hazardous Materials Business Plan (“HMBP”) pursuant to the
Community Right to Know Act, contained at Title III of the Federal Superfund Amendments and
Reauthorization Act (“SARA”) (42 U.S.C. § 11001 et seq.)and/or Chapter 6.95 of the California Health
& Safety Code (“Regulated Business”), is subject to the HMBP Program Annual Permit Fee applicable
to the facility, site or branch of the Regulated Business within the jurisdiction of the CUPA (“Regulated
Facility”) that is the subject of the HMBP, as set forth in Exhibit 1.
5.Except as otherwise provided in Exhibit 1, the HMBP Program Annual Permit Fee applicable to a
Regulated Facility will be calculated based on the number of chemicals at the Regulated Facility and
number of pounds contained in the Regulated Facility’s inventory, as reported on the HMBP, or
observed on site by an inspector, or the annual inventory update submitted by the Regulated Business
applicable to the calendar year beginning on the first day of the month of January prior to the fiscal year
for which the annual CUPA permit is issued.
6.Any business that operates an unstaffed remote facility located in an isolated sparsely populated area
and obtains an exemption from HMBP requirements pursuant to Health & Safety Code section 25505.5
will be exempt from paying the HMBP Program Annual Permit Fee that would otherwise be applicable
to the facility. Such business will be subject to the fee set forth in Exhibit 1 for review of the exemption
application.
7.The terms used in Paragraphs 4 through 7 of this Resolution have the definitions contained in Health &
Safety Code sections 25501-25501.4.
Hazardous Waste Generator Program Fees
8.Any generator of hazardous waste within the jurisdiction of the CUPA is subject to the Hazardous Waste
Generator (“HWG”) Program Annual Permit Fee applicable to such generator, as set forth in Exhibit 1.
9.Except as otherwise set forth below, the CUPA will use CERS-reported data and any inspection and
hazardous waste generator reporting data to assess the permit fees levied on a business for their fiscal
year operating permit from July 1st to June 30th each year. All reporting data used in assessing fees is a
projection for the regulated activity during the fiscal year permit period. For purposes of Paragraphs 9
and 10 of this Resolution, the fiscal year for which the HWG Program Annual Permit Fee is assessed
may be based on reported information to the CUPA in the previous calendar year immediately preceding
the fiscal year for which the annual CUPA permit is issued. Hazardous waste generation amounts will be
determined by the CUPA based on untreated waste totals reported by generators on the annual
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Hazardous Waste Generator Reporting Form or hazardous waste manifests or consolidated manifests
submitted by generators and or transporters to the California Department of Toxic Substances Control.
10.Any operator of a hazardous waste treatment facility in the jurisdiction of the CUPA that may operate
pursuant to a permit by rule, conditional authorization or conditional exemption (including conditionally
exempt small quantity treatment facilities, conditionally exempt specified waste stream facilities,
conditionally exempt-limited facilities, and conditionally exempt commercial laundries), and is subject
to regulation by the CUPA under the HWG Program during the fiscal year for which the HWG Program
Annual Permit Fee is assessed, is subject to the HWG Program Annual Permit Fee applicable to such
facility, set forth in Exhibit 1.
11.The terms used in Paragraphs 8 through 11 of this Resolution have the definitions set forth in Health &
Safety Code section 25205.1.
California Accidental Release Prevention Program Fees
12.The owner or operator of a stationary source within the jurisdiction of the CUPA that is required
pursuant to Title 19, Division 5, Chapter 2 of the California Code of Regulations to submit a Risk
Management Plan is or are subject to the CalARP Program Annual Permit Fee applicable to such
stationary source.
13.The CalARP Program Annual Permit Fee applicable to a stationary source will be based on CalARP
Annual Permit Fee applicable to each facility, set forth in Exhibit 1 as well as the calculated risk
formula set forth in Exhibit 1 and data reported on the HMBP or
1.annual inventory update submitted to the CUPA that pertains to the stationary source for the calendar
year beginning on the month of January immediately preceding the fiscal year for which the annual
CUPA permit is issued.
2.The owner or operator of a stationary source within the jurisdiction of the CUPA that is not required to
submit a Risk Management Plan pursuant to Subchapter C of Chapter 1 of Title 40 of the Code of
Federal Regulations may apply to the CUPA for an exemption from preparing a Risk Management Plan
under the CalARP Program. The exemption may be granted by the CUPA if the Contra Costa Health
Director, or their designee, determines that there is not a significant likelihood of a regulated substances
accident risk, pursuant to Health and Safety Code section 25534, subdivision (b)(2).
14.The CalARP Program Annual Permit Fees apply to stationary sources described in Paragraph 12 of this
Resolution that are subject to regulation by the CUPA during the fiscal year for which the annual CUPA
permit is issued. If a stationary source becomes subject to, or ceases to be subject to, regulation by the
CUPA under the CalARP Program after the first day of the fiscal year for which the annual CUPA
permit is issued, as the result of either meeting the legal threshold(s) for regulation or permanent closure
of the stationary source, the annual fee applicable to such stationary source will be prorated based on the
number of calendar months that the stationary source is subject to regulation under the CalARP Program
during such fiscal year.
15.The person or persons having control of multiple stationary sources subject to CalARP Program 1
requirements that are substantially identical, as determined in the sole discretion of the Director of
Contra Costa Health, or their designee, may be assessed a reduced fee, as set forth in Exhibit 1.
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16.The terms used in Paragraphs 12 through 16 of this Resolution have the definitions set forth in Health &
Safety Code section 25532.
Underground Storage Tank Program Fees
17.Any person who is required by Health & Safety Code section 25284 to obtain a permit to own or
operate an underground storage tank (“UST”) within the jurisdiction of the CUPA is subject to the
applicable UST Program Annual Permit Fee set forth in Exhibit 1.
18.The UST Program Annual Permit Fee applicable to a particular UST will be calculated based on the
category and storage capacity of the tank, as set forth in Exhibit 1.
19.The UST Program Annual Permit Fee applies only to a UST that is owned or in operation within the
jurisdiction of the CUPA during the fiscal year for which the annual CUPA permit is issued.
20.Any owner or operator of a UST within the jurisdiction of the CUPA who applies for an amendment or
transfer of an annual UST permit, or for a permit to perform any of the UST repairs, modifications,
upgrades or other work related to USTs described in Exhibit 1, is subject to the applicable fee(s) set
forth in Exhibit 1.
21.The UST Program Annual Permit Fees apply to the owners or operators of USTs that are in the
jurisdiction of the CUPA and subject to regulation by the CUPA under the UST Program during the
fiscal year for which the annual CUPA permit is issued. An owner or operator of a UST that becomes
subject to, or ceases to be subject to, regulation by the CUPA under the UST Program, after the first day
of the fiscal year for which the annual CUPA permit is issued, as the result of the installation of a new
tank or removal of an existing tank, will have the fee prorated based on the number of calendar months
that the tank is subject to regulation under the UST Program during such fiscal year.
22.The terms used in Paragraphs 17 through 22 of this Resolution have the definitions set forth in Health &
Safety Code section 25281.
Aboveground Petroleum Storage Act Program Fees
23.Any owner or operator of a tank facility subject to Chapter 6.67 of the Health and Safety Code that is
required pursuant to Health & Safety Code section 25270.6, subdivision (a), to submit a tank facility
statement to the CUPA, is subject to the applicable Aboveground Petroleum Storage Act (“APSA”)
Program Annual Permit Fee set forth in Exhibit 1.
24.The APSA Program Annual Permit Fee applicable to a tank facility will be calculated based on the
storage capacity of the tank(s) comprising the tank facility, as set forth in Exhibit 1.
25.The APSA Program Annual Permit Fees apply to the owners or operators of tank facilities described in
Paragraph 24 of this Resolution to the extent they are subject to regulation by the CUPA during the
fiscal year for which the annual CUPA permit is issued. An owner or operator of a tank facility that
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becomes subject to, or ceases to be subject to, regulation by the CUPA under the APSA Program after
the first day of the fiscal year for which the annual CUPA permit is issued, as the result of the
installation of a new tank facility or closure of an existing tank facility, will have the fee prorated based
on the number of calendar months that the tank facility is subject to regulation under the APSA Program
during such fiscal year.
26.The terms used in Paragraphs 23 through 26 of this Resolution have the definitions set forth in Health &
Safety Code section 25270.2.
General
27.Any person or entity regulated under any of the CUPA programs will be subject to the Miscellaneous
CUPA Fees set forth in Exhibit 1, as applicable.
28.Any direct recipient of the services of the CUPA’s Hazardous Materials Incident Response Team (IR
Team) that is not regulated under any of the CUPA programs will be subject to the Other Fees set forth
in Exhibit 1, as applicable. For purposes of this paragraph, a direct recipient is either (1) the person or
entity that requested response by the IR Team, or (2) the owner of the real property where the hazardous
material incident occurred.
29.Any and all applicable CUPA Fees and Other Fees will be due and payable within forty- five (45) days
of the date of the invoice(s) for such fees. Delinquent accounts may be collected by a contractor
approved by the Contra Costa Health Director or their designee.
30.Applicable state surcharges will be included on the annual CUPA invoices and collected by the CUPA
pursuant to Health & Safety Code section 25404.5, subd. (b)(1).
31.Any appeals concerning the application of this Resolution or Exhibit 1 with regard to CUPA Fees will
be directed to the CUPA, pursuant to the CUPA’s fee dispute resolution process contained in Paragraph
13.K of the Application for Certified Unified Program Agency, approved by the California
Environmental Protection Agency effective January 1, 1997, as may be amended by the Contra Costa
Health Director or their designee.
32.The CUPA is authorized to assess and collect penalties as follows:
a.Nonpayment or late payment of invoiced fees: 25 percent of applicable fee(s).
b.Filing and or certifying an HMBP more than 30 days after the date of issuance of a 30-day
Notice of Violation: 50 percent of HMBP Fee.
I HEREBY CERTIFY THAT THIS IS TRUE AND CORRECT COPY OF AN ACTION TAKEN AND
ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN
ATTESTED
MONICA NINO, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR
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BY ____________________DEPUTY
cc:Hazardous Materials Programs
Contact: Nicole A. Heath
Contra Costa Health Director
Contra Costa Health Controller
County Auditor’s Office
County Counsel
CONTRA COSTA COUNTY Printed on 12/12/2024Page 8 of 8
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STAFF REPORT
Feasibility Study CalARP
Program 2 CUPA Fees
Contra Costa County
Certified Unified Program Agency
Board of Supervisors
November 5, 2024
Nicole A. Heath,
Director of
Hazardous
Materials Programs
TABLE OF CONTENTS
I. INTRODUCTION ..................................................................................................... 1
II. IDENTIFICATION OF SCENARIOS FOR CALARP ................................................... 3
A. General considerations ........................................................................... 3
B. Economy of scale ...................................................................................... 3
C. Scenarios evaluated by the CUPA…………………………………………...4
III. COST COMPARISON…………………………………………………………………5
IV. CONCLUSION ..................................................................................................... 6
1
I. INTRODUCTION
On January 1, 1997, Contra Costa County (“County”) was certified by the California
Environmental Protection Agency (“CalEPA”) to be the Certified Unified Program Agency
(“CUPA”) for all of Contra Costa County. In its capacity as a CUPA, the County, by and
through the Hazardous Materials Programs (“HMP”) Division of the Contra Costa Health
Department, administers the following programs, pursuant to the authorities granted under
Section 25404 of the Health and Safety Code:
● Hazardous Materials Business Plan (HMBP) Program1
● Hazardous Waste Generator (HWG) Program 2
● California Accidental Release Prevention (CalARP) Program 3
● Underground Storage Tank (UST) Program4
● Aboveground Petroleum Storage Act (APSA) Program5
As a CUPA, the County is required by statute to establish a “single fee system,” which it
has.6 Under the single fee system, a single fee is charged by the CUPA to fund all its programs.
The single fee replaced separate fees formerly charged for the above programs under separate
legal authorities before the County was certified as a CUPA. The Contra Costa County CUPA is
hereafter referred to as the “CUPA.” As the governing board of the CUPA, the Board of
Supervisors is authorized and required to establish the amount to be paid by each person
regulated by the unified program to pay the “necessary and reasonable costs” incurred by the
CUPA.7 The amounts charged are hereafter collectively referred to as the “CUPA Fees.” CUPA
Fees are imposed as the reasonable regulatory cost of issuing the annual CUPA permits to
regulated businesses. Businesses that fall within the regulatory ambit of the CUPA are
required to obtain a CUPA permit as a condition of operation in Contra Costa County.
1 Health & Saf. Code, § 25404, subd. (c)(4) (citing Chapter 6.95, Article 1 of the Health & Safety Code) and (c)(6) (citing the Uniform Fire Code, § 80.103, subd. (b) and (c), as adopted by the
State Fire Marshal pursuant to Section 13143.9).
2 Health & Saf. Code, § 25404, subd. (c)(1)(A) (citing Chapter 6.5 of the Health & Safety Code).
3 Health & Saf. Code, § 25404, subd. (c)(5) (citing Chapter 6.95, Article 2 of the Health & Safety Code).
4 Health & Saf. Code, § 25404, subd. (c)(3)(A) (citing Chapter 6.7 of the Health & Safety Code).
5 Health & Saf. Code, § 25404, subd. (c)(2) (citing Chapter 6.67 of the Health & Safety Code).
6 Health & Saf. Code, § 25404.5, subd. (a)(1).
7 Health & Saf. Code, § 25404.5, subd. (a)(2)(A
2
The current CUPA Fees were established by Board Resolution No. 2024/293, adopted
on August 13, 2024. The Staff, as directed by the Board of Supervisors during this approval
process of fees, embarked on a study to determine the feasibility of lowering the permit fee for
regulated activities associated with CalARP Program II. The direction given by the Board was
to evaluate farm-regulated processes under the CalARP program and determine if there was an
opportunity for regulatory inspection cost savings through staffing efficiencies or program
changes while maintaining a high level of safety for the program.
The CUPA looked at a variety of CalARP Program 2 fees charged by other CUPAs. The
CUPAs selected for evaluation show a cross-section of CUPAs with similar farm facilities,
CUPAs with similar industrial makeup to Contra Costa County, and neighboring CUPAs. Table
1 below shows the comparison. Based on the original approved fees, Contra Costa CUPA had
the highest rate.
Table 1: CUPA Cost Comparison
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
Contra Costa El Segundo San Francisco Monterrey Alameda Kern San Mateo
Cost for Program 2 Facilities by CUPA
3
II. IDENTIFICATION OF SCENARIOS FOR CALARP
A. General Considerations
California Code of Regulations Title 27 Article 5 Section 15260 outlines the required education
and training requirements of a Unified Program Agency Inspector. It is important to note that UPA's
education and training requirements have been updated as of July 1st, 2024. These changes make it
more challenging for local agencies to contract work related to CUPA regulatory inspections. Contra
Costa has always maintained high standards for education and training for all CUPA inspectors, and all
of our inspectors meet or exceed the new requirements; these standards also apply to any contracted
individuals performing inspections. Many of the required trainings are specific to regulatory agencies
and not specific to private industries.
CCR Title 27, section 15187, mandates that the County supports a local information
management system capable of transmitting inspection and enforcement data to the California
Environmental Management System (CERS). If an outside contractor is used to implement any aspects
of a regulatory inspection, the information would need to be manually entered by County staff,
increasing the time and cost of the regulatory activity.
B. Economy of scale
The CalARP program is unique in Contra Costa because we have a dedicated group of
individuals who concentrate on a single program. While this model is great at focusing on a specific
regulatory component at extensive industrial facilities, it does not allow an economy of scale when
multiple inspectors are sent to a smaller facility to perform a regulatory inspection. A single regulatory
inspector is used in the HMBP, HWG, APSA, and UST programs to enable a single inspector to
complete all required regulatory inspections during one site visit at smaller facilities. This platform of
combining all the regulatory inspections saves time and, therefore, reduces the overall permit costs for
the regulated business.
C. Scenarios evaluated by the CUPA
Considering the information presented above, the CUPA evaluated the following three options to
achieve a lower fee for CalARP Program 2 facilities. These options were identified as maintaining a high level
of safety oversight on these facilities, ensuring that public safety in the community was not sacrificed while
providing economic benefits to the facilities.
4
Option 1: Enlisting alternate staff to perform the inspection
The economy of scale considerations mentioned in section B above contributed to the CUPA
evaluating the possibility of having alternate staff perform the CalARP Program 2 inspections. In this
evaluation the following was considered in the cost analysis: total time to complete the inspection, training
time for alternate staff, and inspection frequencies. The approved CUPA fee schedule has one hourly rate
that is used for all staff in the division. There is no immediate cost savings seen in having alternate staff
perform the inspection. Secondly, the CalARP program has a very robust set of requirements for Program 2
facilities that when added on would not allow an alternate inspector to complete the evaluation during one site
visit. The time would be exponentially increased for this inspector, equating to nearly the same amount of time
already incorporated into the current fee study at the current fee rate. The CUPA, therefore, determined that
this option is not feasible.
Option 2: Hiring a 3rd party consultant
Another option reviewed by the CUPA was hiring a 3rd party consultant to do the work. The CUPA
encountered the following barriers when exploring this option:
• Conflict of interest
• Consultant cost being equivalent to the cost for CUPA to perform the evaluation
• Additional staff effort to train consultants to Title 27 standards
The CalARP regulations are a very specialized set of regulations with a limited number of consultants
available to do this type of work. When looking into this option the CUPA immediately had to remove from
consideration the firms who were already working with the farms and other CalARP Program 2 facilities to
avoid a conflict of interest. The CUPA also reached out to a firm that works with a government agency doing
similar work, however, this was not an option due to concerns of conflict of interest with their current client.
The CUPA was able to identify and obtain costs from consultants who could perform this work. The
results of the evaluation showed that the total cost was nearly equivalent to the cost of having CUPA staff
perform the job.
The CUPA also recognized that while a portion of training was considered in the evaluation, there
was additional training to ensure the hired consultants meet Title 27 standards which was considered
overhead. While this did not affect the CalARP fee this would require additional staff time and effort. The
CUPA, therefore, determined that this option was not feasible.
Option 3: Reallocating Inspection Time
The final option reviewed by the CUPA was reallocating inspection time to lower the overall cost for
CalARP Program 2 facilities. The CUPA fee schedule utilizes a time-based methodology to determine the
annual fees, therefore by reallocating the inspection time a lower cost could be achieved. The CUPA
identified 3 areas where the program 2 inspection workflow could be improved: adjusting the audit protocol to
include abridged templates to be used in the inspection, improving the document request process to
maximize efficiency, and streamlining subject matter expert interviews. This resulted in a savings of 46 hours
of inspection time and lowered costs by 38%. It should be noted that these improvements work well for
Program 2 CalARP facilities because these facilities are typically single unit, single chemical processes as
opposed to the more complex facilities that fall under CalARP Program 3 and 4. The CUPA determined that
5
this was the most feasible option and recommends that this option be approved.
III. COST COMPARISON
Table 2 below shows the cost comparison between Contra Costa CUPA and other CUPAs utilizing
the recommended options cost.
Table 2: CUPA COST COMPARISON UPDATED
The recommended fee of $9,308 aligns more with costs in many CUPAs and is not significantly higher than
the next lowest CUPA. When comparing CUPA cost, it is challenging to obtain a 1:1 comparison due to
various factors. One factor is that some fee schedules listed reinspection fees with hourly rates which may be
added to the cost for facilities. Contra Costa’s fees are all-inclusive and are not variable from year to year
even if a reinspection occurs. Also, the CUPA was not able to determine if other CUPA fees were
supplemented by general fund fees. The Board requires that Contra Costa CUPA remains fiscally
independent of the general fund. Contra Costa also wanted to include additional CUPAs in the cost
evaluation (e.g., Fresno); however, the fee schedules only provided an hourly rate, and Contra Costa
was unable to determine a final total cost. Lastly, Contra Costa has a dedicated engineering staff who perform
the CalARP inspections, which is unique from other CUPAs.
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
Contra Costa El Segundo San Francisco Monterrey Alameda Kern San Mateo
Cost for Program 2 Facilities by CUPA
6
IV. CONCLUSION
In conclusion, the CUPA recommends that the Board approve the new proposed fee of $9,308
through the implementation of Option 3. This option allows the CUPA to provide a lower fee for all
CalARP Program 2 facilities. Additionally, the time savings from the reallocation provide capacity at the
current staffing levels to inspect the newly approved Industrial Safety Ordinance tank terminal
facilities. Staff asks for the board to approve the amended resolution.
CONTRA COSTA COUNTY CERTIFIED UNIFIED PROGRAM AGENCY
Proposed Fee Schedule
Effective
August 13, 2024
The following is the schedule of fees applicable to programs administered by the Contra Costa Certified Unified Program
Agency ("CUPA'). Fees to fund the reasonable and necessary costs incurred by the Contra Costa County CUPA are authorized
by California Health & Safety Code section 25404.5 and Section 15210 of Title 27 of the California Code of Regulations. This
fee schedule will apply to all CUPA invoices issued on or after the Effective Date above.
Very Small Quantity Generator not including
RCRA waste Generation (Less than 1.3 tons)
Less than 5 tons/year
5 tons or more but less than 12 tons/year
12 tons or more but less than 25 tons/year
25 tons or more but less than 50 tons/year
50 tons or more but less than 250 tons/year
250 tons or more but less than 500
tons/year
500 tons or more but less than 1,000
tons/year
1,000 tons or more but less than 2,000
tons/year
2,000 tons or more/year
Permit by Rule (Fixed Units) per instance
Conditional Authorization per instance
Conditional Exemption per instance
Less than 1,000
1,000 or more but less than
10,000
10,000 or more but less than
100,000
1-15
100,000 or more but less than
250,000
1-15
250,000 or more but less than
500,000
1-15
10,000 or more but less than
100,000
16-50
100,000 or more but less than
250,000
16-50
250,000 or more but less than
500,000
16-50
10,000 or more but less than
100,000
51+
100,000 or more but less than
250,000
51+ $1,905 $ 1,751
250,000 or more but less than
500,000
51+ $3,522 $ 2,273
500,000 or more but less than 2.5
million
N/A $7,427 $ 7,623
2.5 million or more but less than
10 million
N/A $11,898 $ 8,427
10 million or more but less than
100 million
N/A $19,441 $ 19,257
100 million or more but less than
1 billion
N/A $34,242 $ 36,121
1 billion+ including Refinery flat N/A $70,389 $ 64,220
Conditionally Exempt N/A N/A $ 48
Operating Permit UST Base Fee (1st Tank)
Operating Permit Each Additional Tank
UST Installation (1st Tank)
Each Additional Tank per tank
UST Closure (1st Tank)
Each Additional Tank Closure
Minor
Moderate
Major
California Accidental Release Prevention
(CalARP) Program
Current Annual Permit Fee Proposed Annual Permit Fee*
$ 66,991
$15,331 $ 61,555
$141,792 $ 59,412
$5,113 $ 7,273
$15,530 $ 9,308
$68,522 $ 66,991
$33,698 $ 41,037
$233,748 $ 89,118
To be calculated using existing MCEI
Aboveground Petroleum Storage Act
Program
Current Annual Permit Fee Proposed Annual Permit fee
$536 $ 386
$1,206 $ 992
$4,822 $ 4,308
$6,429 $ 10,054
million gallons
10 million gallons or more but less than 100
million gallons
$9,644 $ 14,025
100 million gallons or more $16,074 $ 42,534
California Accidental Release Prevention (CalARP) Program
Stationary Source Exemption
Reduced Fee for Multiple Stationary Sources (Program 1)
• First stationary source Full fee Full fee
Community Warning System (CWS) Fee Structure
Community Warning System (CWS) Fee Structure
Base fee for high-risk facilities* $ 28,071.00
Facility Status Current Annual Permit Fee Proposed Annual Permit fee, not including base fee
HMBP: OIL REFINERIES $ 52,952.75 $ 252,145.09
HMBP: >100M-1B LBS $ 23,786.50 $ 4,357.47
HMBP: >10M-100M LBS $ 12,247.23 $ 4,357.47
HMBP: >2.5M-10M LBS $ 6,823.09 $ 4,357.47
Miscellaneous CUPA Fees
Current Fee Proposed Fee
Incident Response Fee
• Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist during regular business hours (Monday
through Friday, 8 a.m. to 5 p.m.) in connection with the
characterization or remediation of site contamination by the
release of a hazardous substance, material or waste by a
business regulated by the CUPA, if (1) the owner, operator or
other responsible person in charge of the site, or an emergency
services agency, requests assistance from the IR Team and (2)
the Hazardous Materials Programs Director or their designee
determines that an emergency response is necessary to protect
the public health and safety and the environment.
• Each hour or fraction thereof of time spent by a CalARP
Program Engineer during regular business hours (Monday
through Friday, 8 a.m. to 5 p.m.) in connection with the
characterization or remediation of site contamination by release
of a hazardous substance, material or waste by a regulated
business, including technical assistance to the IR Team and
follow-up work associated with incident investigations, if (1) the
owner, operator or other responsible person in charge of the site,
or an emergency services agency, requests assistance from the
IR Team and (2) the Hazardous Materials Programs Director or
their designee determines that an emergency response is
necessary to protect the public and safety and the environment.
$257/hr.
$151/hr.
$365/hr.
$365/hr.
Overtime Charges
• Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist performing any service at the request of a
regulated business on weekdays between 5 p.m. and 8 a.m.,
weekends or County holidays.
• Each hour or fraction thereof of time spent by a CalARP
Engineer performing any service at the request of a regulated
business on weekdays between 5 p.m. and 8 a.m., weekends or
County holidays.
• Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist on weekdays between 5 p.m. and 8 a.m.,
weekends or County holidays in connection with the
characterization or remediation of site contamination by release
of a hazardous substance, material or waste, if (1) the owner,
operator or other responsible person in charge of the site, or an
emergency services agency, requests assistance from the IR
Team and (2) the Hazardous Materials Programs Director or
their designee determines that an emergency response is
necessary to protect the public health and safety and the
environment.
• Each hour or fraction thereof of time spent by a CalARP
Program Engineer on weekdays between 5 p.m. and 8 a.m.,
weekends or County holidays in connection with the
characterization or remediation of site contamination by release
of a hazardous substance, material or waste, including technical
assistance to the IR Team and follow-up work associated with
incident investigations, if (1) the owner, operator or other
responsible person in charge of the site, or an emergency
services agency, requests assistance from the IR Team and (2)
the Hazardous Materials Programs Director or their designee
determines that an emergency response is necessary to protect
the public health and safety and the environment.
$280/hr.
$176/hr.
$280/hr.
$176/hr.
$365/hr.
$404/hr.
$404/hr.
$404/hr.
Re-Inspection Fee
Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist performing any inspection of a regulated
facility regulated by the CUPA beyond the routine or initial
inspection and one follow-up inspection.
$257/hr. $365/hr.
Audit Verification Fee
Each hour or fraction thereof of time spent by a CalARP
Engineer following up on the compliance by a regulated
business regulated with an audit action plan pertaining to the
facility, if the business has not complied with more than 50
percent of the items on the action plan by the stated deadline.
$151/hr. $365/hr.
Community Warning System Fee
Each hour or fraction thereof of CWS use in response to a
hazardous materials release by a regulated business that was
not subject to the CWS component of the HMBP Program Fee
on the Effective Date. Such use will be measured from system
activation through the all-clear declaration.
$101/hr. $365/hr.
Initial Permit Processing Fee
For the processing of annual CUPA permits for regulated
businesses that commence operations or change ownership
$60 $96
during the permit period.
Other Fees
(Authority: Health & Saf. Code, § 101325)
Current Fee Proposed Fee
Incident Response
• Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist during regular business hours (Monday
through Friday, 8 a.m. to 5 p.m.) in connection with the
characterization or remediation of site contamination by release
of a hazardous substance, material or waste, if (1) the owner,
operator or other responsible person in charge of the
contaminated site, or an emergency services agency, requests
assistance from the IR Team and (2) the Hazardous Materials
Programs Director or their designee determines that an
emergency response is necessary to protect the public health
and safety and the environment.
$175/hr. $365/hr.
• Each hour or fraction thereof of time spent by a Hazardous
Materials Specialist on weekdays between 5 p.m. and 8 a.m.,
weekends or County holidays in connection with the
characterization or remediation of site contamination by release
of a hazardous substance, material or waste, if (1) the owner,
operator or other responsible person in charge of the site, or an
emergency services agency, requests assistance from the IR
Team and (2) the Hazardous Materials Programs Director or
their designee determines that an emergency response is
necessary to protect the public health and safety and the
environment.
$199/hr. $404/hr.
cchealth.org
1
Nicole Heath, Director
Hazardous Materials Programs
CalARP
Program 2 Fees
.
November 5, 2024
cchealth.org
California Accidental Release Prevention Program
•Program aims to prevent catastrophic accidental releases of highly toxic or flammable chemicals.
Regulated facilities must have prevention programs in place
•Operators that handle specific quantities of regulated hazardous materials must submit a risk
management plan to the CUPA under the CalARP Program.
cchealth.org
Fee Timeline
•August 13, 2024, Board approved fees and directed CCH to do a feasibility study
•Request to come back in 90 days and present options to reduce Program 2 fees
•This presentation shows the results of the study
10
cchealth.org
Adopted Fees
California Accidental Release Prevention (CalARP) Program Annual Permit Fee*
Industrial Safety Ordinance
Program 3/ISO Facility (ISO only fee)$ 61,555
Program 4/ISO Facility (ISO only fee)$ 59,412
CalARP Program
Program 1 $ 7,273
Program 2 $ 14,948
Program 3 $ 66,991
Program 3/ISO Facility (CUPA only fee)$ 41,037
Program 4/ISO Facility (CUPA only fee)$ 89,118
CalARP Risk Factor Analysis Fee To be calculated using existing MCEI
cchealth.org
AIM: To continue to support the
farming industry in CCC while
ensuring a high level of compliance
to prevent accidental releases is
maintained. This will be done by
reallocating CCH’s inspection focus
which will result in lower fees.
1) Alternate staff perform inspection
2) Third party consultant perform Inspection
3) Reallocate inspection focus
Proposed Options
cchealth.org
Alternate Staff Inspect
Potential union
implications
Fee study sets hourly
rate same for all staff
Would pull from other
inspection work
Consultant Inspect
Potential conflict of
interest
No cost savings
Requires internal review
and training
Non-Feasible Options
cchealth.org Reallocate Inspection
Focus
Lowered Fee
$9,308 vs $14,948 (approved by Board)
Reduction of 38%
Recommended Option
cchealth.org
Reallocation of Inspection Focus
CCH has developed a system to reallocate time spent on Program
2 facility inspections, and will do the following:
•Streamline Subject Matter Expert interviews through development and use of a
questionnaire
•Send document request ahead of time to maximize efficiency of inspection time
•Revise audit protocol to incorporate abridged templates for use
cchealth.org
Annual Fee Comparison
(CCH Proposed Program 2 Fees vs. Other CUPAS)
•Comparison is of total
fees.
o (base fees, RMP
review, inspection)
•Contra Costa has only one
fee which covers all.
•Chose varied cross section
of counties to compare
against
o Similarly sized,
neighboring, similar
industry
•Fresno hourly rate is
$134/hr. total cost not
available.
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
Contra Costa El Segundo San Francisco Monterrey Alameda Kern San Mateo
Cost for Program 2 Facilities by CUPA
cchealth.org
Benefits
•Allows the Hazmat Program to remain fiscally independent of
the general fund.
•Reallocating inspection focus for Program 2 will allow current
engineering staffing capacity to inspect new ISO tank terminals.
•No interruption of service to Program 2 facilities
cchealth.org
From:Clerk of the Board
To:Supervisor John_Gioia; Supervisor Candace Andersen; Supervisor_Burgis; Supervisor Carlson; Supervisor Federal
Glover
Cc:Monica Nino; Adam Nguyen; Chrystine Robbins; Jason Chan; June McHuen
Subject:FW: Public comment: animal benefit fund
Date:Tuesday, November 5, 2024 8:22:36 AM
The email below was received in the Clerk of the Board’s office.
Regards,
Stacey M. Boyd
Deputy Clerk
Clerk of the Board
1025 Escobar St., 1st Floor
Martinez, CA 94553
(925)655-2002 (Desk)
(925)655-2000 (Office)
From: Lisa Kirk <kirklisa07@gmail.com>
Sent: Tuesday, November 5, 2024 7:37 AM
To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>; Ben Winkleblack
<Ben.Winkleblack@asd.cccounty.us>
Subject: Public comment: animal benefit fund
Good Morning,
These comments are focused on adequate funding on of community cats. Mainly
through Trap, neuter and release because funding for 2425 was cut to a quarter
of what they received in 2324.
I'm not sure if the five member board of supervisors is aware that since 2020, CCAS has
been turning away healthy cats and kittens and shut down the return to field program,
cut the county TNR program .This has increased the population of community cats in
this county.
The Measure X report done by Beth Ward estimated the indoor outdoor Community cat
population at 450,000 in 2021. This presentation states that only 1,555 spay and neuters
of indoor outdoor Community cats. The County's inhouse TNR program did
approximately 832,. A total of 2,387.
This is a needle in a haystack,
that small non profits would fund this activity of assisting the public with spay and
neuters of community cats. Per the grand jury report of 2021. If you are going to turn the
situation over to small nonprofits it has to be adequately funded, especially since the
public is not allowed to bring healthy cats and kittens into the shelter and are turned
away with unaltered cats that are still producing.
Small animal rescues are having to pay $100 to $200 per cat at non-profit clinic
Joy Bound, who this year received $250,000 from the Measure X fund do not use that
money for Community cats.
Only for own pets.
Joy bound is currently charging non-profit TNR groups $100 to $150 per cat. Most of the
colonies we assist in project management in Contra Costa County now have an average
of 20 cats per site
This report states that there is amount given to Animal Fix Clinic, they are charging non-
profit TNR groups $150 to 250 a cat
And the public $45 per cat, so I'm going to assume that they do use any of the funding
given to them from the ABF fund to subsidize trap neuter and return of community cats.
It is my understanding that the animal benefit fund for 2425 has cut the funding for TNR
to a quarter of what it was previously. Is that correct?
Also why and when was the decision made not to put in a dollar per licensing fee into the
ABF fund?
The last assessment I saw of licensing in Contra Costa county was 72,000 animals,
which would give the ABF fund at least 72,000 if not more.
I am asking that the pet license fee be reinstated for allocation into the animal benefit
fund for groups performing trap neuter and return of the estimated 450,000 indoor
outdoor cats.
Is there a way to appeal this decision?
I do not think the board of supervisors understand the three factors here that is
increasing the cat population.
First turning away of healthy cats and kittens, second CCAS cutting programs and third
the illusion that non-profit groups are be able to spay neuter the expanding population
without adequate funding .
There is a $900,000 bequest pending.
This was from an estate and a property in Knightsen, that many TNR groups assisted this
woman Julie Bates in spaying and neutering her multiple cats at her home over a 10 year
period..
I want you to all be aware of this because this is a major discussion between trap neuter
and return groups that assisted this woman. She was dependent upon all the groups in
East County that do trap neuter and return to keep the population at her home to a
minimum.
It is through the efforts of the TNR volunteers that she appreciated and unfortunately she
should have donated to one of the TNR groups but the money has now been forwarded
to CCAS.
We are very concerned on how this money is going to be allocated to prevent further
overpopulation of the 450,000 indoor outdoor cats in this County..
I'm asking that when that bequest comes through to Contra Costa County that it go to
the internal operations committee for input from the small nonprofits that are actually
performing the service.
The euthanasia rate at Contra Costa county for cats is higher than the dog euthanasia,
And that is simply because of the overpopulation, even though you're turning away
healthy cats and kittens. Not to mention those that are dying of the in the streets of
Contra Costa County.
The only way to alleviate the problem is to provide adequate funding for those small
nonprofits that are actually performing the services.
Lisa Kirk
Fix Our Shelters
935-382-5249
,
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3649 Name:
Status:Type:Consent Item Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ACCEPT the Fiscal Year 2023/24 Animal Benefit Fund Report, as recommended by the Internal
Operations Committee. (No fiscal impact)
Attachments:1. ABF Presentation to IOC_Oct 2024
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Internal Operations Committee
Report Title:Annual Report on the Animal Benefit Fund
☐Recommendation of the County Administrator ☒ Recommendation of Board Committee
RECOMMENDATIONS:
ACCEPT the FY 2023/24 Animal Benefit Fund Report.
FISCAL IMPACT:
No fiscal impact to the General Fund. This is an informational report. The Animal Benefit Fund is the
repository for community donations that help to fund the unmet needs of animals impounded at County
shelters. The Animal Services Department anticipated receiving approximately $210,000 in donations for FY
2023/24, with a final donation total of $243,110.
BACKGROUND:
In 1988, the Animal Services Department created the Animal Benefit Fund (ABF). The purpose of the ABF is
to allow the Animal Services Department to receive donations from individuals, animal welfare organizations,
and businesses to support animal health and welfare projects. On December 8, 2020, the Board of Supervisors
adopted Resolution No. 2020/329, authorizing the Department Director to implement the following programs
within the Animal Benefit Fund:
1.Medical Assistance Program: This program is for medical assistance and emergency veterinary care for
animals that are in the County's jurisdiction and/or have been accepted into the County shelter’s care.
Funds will be used for medical care over and above the mandated medical care for animals in the care
of the shelter and who need further assistance to be made available for adoption or released to a transfer
agency. Funds may also be used to provide necessary medical care to an animal to help keep the animal
out of the shelter.
2.Humane Education Program: This program helps to support humane education services in the County
either by bringing people into County shelter or taking County education programs “on the road” into
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 3
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the community. Humane Education support may also be used to help pet owners resolve behavioral
problems that might otherwise cause them to give up their pet, to help shelter animals with behavioral
issues that might keep them from being easily adopted, and to create humane education programs for
school age children.
3.Shelter Intervention Program: Often, families in a crisis turn to surrendering their pet to a shelter due to
lack of financial resources. The intervention program helps to provide resources to keep animals in their
homes. Examples of intervention tools: spay/neuter, behavior/training assistance, fence repair and
grooming. This program may also be used to help domestic violence victims or seniors on limited
incomes to keep their pets in their lives when they may otherwise have had to consider relinquishment
due to lack of funds for basic daily needs or medical concerns.
4.Spay Neuter and Wellness Program: This program would make spay/neuter, vaccinations, and
microchips more affordable and accessible in Contra Costa County. Contra Costa Animal Services will
accomplish this by establishing partnerships and developing mobile programs to reach into the areas of
the County in greatest need, targeting the species/breeds of animals most likely to be found in the
shelter, and supporting healthy community cats through TNR/RTF (trap-neuter-return / return- to-field)
and Working Cat Adoptions.
On October 14, 2024, Animal Services Director Ben Winkleblack presented the following annual report on the
prior year activity and year-end status of the Animal Benefit Fund. He shared annual data, individual stories and
photos of animals and families that benefited from services provided with this special funding and expressed
gratitude for the ability to provide this progressive but structured programming.
He reviewed his future goals to target specific communities where greater needs have been identified, to
increase funding for shelter intervention and expand the number of service partners. He confirmed that the
Animal Benefit Fund is a government fund, not a nonprofit corporation.
Lisa Kirk commented on the need for adequate funding for Trap/Neuter/Return (TNR) for community cats and
had many questions about fund allocation. The Committee directed Ms. Kirk to Animal Services
administration for more information.
The Committee accepted the annual report and provides it to the Board today for its information along with the
attached slideshow presentation.
ANNUAL REPORT
For FY 2023/24, the Department allocated $292,000 for Animal Benefit Fund (ABF) Programs and reconciled
prior FY 2020/21 and FY 2021/22 transfers. The total amount of $156,490 was returned to the General Fund for
the reconciliation. The ABF funds are not intended to replace General Funds; rather, they are to supplement and
enhance care for animals and support of the public. The table below details the allocation, adjustment, and
balances for each ABF program for FY 2023/24:
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The key factors that affected the FY 2023/24 ABF budget were:
1.The Animal Welfare industry has seen a significantly increased cost in Spay and Neuter services, which
medical providers consider elective surgeries for pets. In addition to the cost of services, the animal
welfare industry has also seen a challenge in recruiting and retaining medical staff, including
veterinarians and registered veterinary technicians (RVTs). These challenges have increased not only the
cost of these services but also the accessibility of these services in underserved communities.
2.The Department did not meet its donation/revenue goal of $50,000 for Spay and Neuter for FY 2023/24.
The Department moved away from utilizing licensing revenue subsidies of $1 per license for the Animal
Benefit Fund Program to allow the program to focus solely on public donations.
CONSEQUENCE OF NEGATIVE ACTION:
None. This is an informational report.
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CONTRA COSTA COUNTY ANIMAL SERVICES
ANIMAL BENEFIT FUND PRESENTATION
FISCAL YEAR 2023/24
OCTOBER 14, 20241
The Animal Benefit Fund (ABF)
2
The Animal Benefit Fund (ABF) was established by the
Contra Costa Board of Supervisors in 1988 as a way to
accept donations from compassionate individuals who
want to help our shelter animals. All funds are used to
enhance the care and well-being of animals in our
shelters and to enhance programs of humane welfare
and education for the residents of Contra Costa County.
In FY 23/24, ABF funds were allocated to a range of
projects and focused on three primary funding areas:
•Medical Assistance Program
•Spay/Neuter & Wellness Program
•Shelter Intervention Program
Medical Assistance Program
The Medical Assistance Program was
created to provide medical assistance
and emergency veterinary care for
animals that are in the County
shelter’s care.
CCAS applied $10,000 in Medical
Assistance funding to help pets with
advanced medical needs beyond our
shelter’s ability to treat.
The Medical Assistance Fund allows CCAS to help animals with a variety of conditions, like this dog
that was likely tossed/hit by a car. Photo credit: Kelly Sullivan, Richmondside
3
Medical Assistance Program
Animal Fix Clinic treated Oliver with entropion eye surgery, which
was a low-cost procedure for his owner.
Jelly’s Place treated Zaza’s medical needs so that she
could live a comfortable and healthy life.
4
Total Funds Available $10,000
Animal Fix Clinic ($5,000)
•Surpassed annual goal by five (5) animals
and supported thirty (30) total animals in
FY 23/24
Jelly’s Place ($5,000)
•Surpassed annual goal by two (2) animals
and supported twelve (12) total animals in
FY 23/24
Spay/Neuter & Wellness Program
In FY 23/24, the Spay/Neuter and
Wellness Program helped over
1,354 residents of Contra Costa
County receive low-cost
spay/neuter surgeries for pets and
community cats. In addition to
spay and neuter surgeries, animals
were also provided vaccines and
microchips, if needed.
5
Partners
Participated
(Increase of 1
organization from
FY 22/23)
2,195 Total
Surgeries
Provided
(1,255 increase from
FY 22/23)
Over 2,300
Vaccines/Microchips
Administered
(1,300 increase from
FY 22/23)
5
Spay/Neuter & Wellness Program
Pawsitively S.A.F.E. supported
encampment animals like these
two adult cats to be altered and
vaccinated.
Pawfund helped support an
encampment with their animal
population, including transporting
Luna the dog to her spay
appointment.
6
Total Funds Available $250,000 (Two Cycles)
•$150,000 Animal Benefit Fund Funding
•$100,000 U.C. Davis Grant Funding
ABF Funding Recipients
•Cat Support Network ($35,000)
•Animal Fix Clinic ($41,000)
•Paw Fund ($35,000)
•Pawsitively S.A.F.E ($39,000)
U.C. Davis Grant Funding Recipients
•Animal Fix Clinic ($50,000)
•Animal Coalition Group ($50,000)
Spay/Neuter & Wellness Program
ABF funds were utilized to
support low-cost spay and
neuter surgeries across the
County through local clinics,
Trap-Neuter-Return (TNR)
programs, and mobile
spay/neuter events.
Animal Fix Clinic helps support TNR
programs through their humane trap
program. Photo by Erica Danger.
Pawsitively S.A.F.E. assisted with
the care and eventual spay and
neuter of these kittens found in
Pittsburg.
7
Spay/Neuter & Wellness Program
•Pawsitively S.A.F.E. utilized Spay & Neuter
Assistance funding in FY 23/24 to spay and
neuter 312 cats and kittens in Contra Costa
County.
•The Animal Coalition Group and Animal Fix
Clinic spayed, neutered and vaccinated 861
cats to help local communities address
community cat overpopulation through
services and education.
•The Cat Support Network surpassed their
goal of spaying and neutering 250 cats by
altering a total of 371 cats, 121 more cats
then anticipated.
Pawsitively S.A.F.E. rescued this
kitten from Pittsburg who was
assessed, altered, and put up for
adoption.
Pawfund helped support
encampment animals with spay and
neuter services, like for this friendly
mastiff, “Feisty.”
8
Shelter Intervention Program
The Shelter Intervention Fund was
created to assist Contra Costa County
residents who want to keep their pets
out of the shelter and at home where
they belong. The fund is administered
though the CCAS Pet Assistance
Program.
During FY 23/24, Shelter Intervention
Program funding was able to help
County residents keep 172 pets out of
the shelter and in safe, loving homes.
Pawfund assisted community members with education
on available resources (flea prevention, dewormer,
vaccines), support, and animal care direction. One
such client, Khaleesi, who was a previous spay patient,
needed masses removed from her legs.
Pawfund volunteers assisted with
coordinating and transporting
Khaleesi to receive the medical care
needed and now she can live
comfortably mass free.
9
Shelter Intervention Program
East Bay SPCA supported “Queenie” with an
emergency spay operation due to a potentially
fatal pyometra.
“Wanda,” the rescued racing greyhound, was
support by the East Bay SPCA for the removal
of a mast cell tumor that would have
otherwise cost triple the amount from other
veterinarians.
The East Bay SPCA helped “Choco” get neutered and
receive stenotic nare and salivary mucocele surgery
to help him breathe better.
10
Shelter Intervention Program
Paw Fund assisted Joey by removing a foxtail
from his nose.
Pawsitively S.A.F.E.
kitten pre-trapping.
Paw Fund
administered a
vaccine to terrier,
Joey.
Paw Fund assists “Tiny”
during one of the fifty-
one (51) outreach
events hosted.
11
Total Funds Available $24,000
•East Bay SPCA ($8,000)
•Jelly’s Place ($8,000)
•Paw Fund ($8,000)
Shelter Intervention
◻Jelly’s Place’s goal was to serve 16 families -by end of year assisted 19
◻East Bay SPCA’s goal was to assist 16 families -by end of year helped 14
◻Paw Fund’s goal was to assist 6 animals and host 80 outreach events -exceeded their
goal by helping 18 animals and hosted 121 events.
Vaccine events were
hosted to administer
vaccines to unhoused
encampments to
target specific
diseases such as
Leptospirosis, as well
as complete the
removal of dead
animals to promote
health in the
community.
The “Valdez” puppies were assessed,
treated, and vaccinated. They
become part of the network of
wellness checks and rounds for
Pawfund.
12
Community Challenges
•Funding allocations were exhausted within the first half of the contract period.
•Lack of low-cost veterinary services and overall appointment availability.
•Increased shelter intervention services demand for high-risk population groups (i.e.
unhoused and low-socioeconomic communities).
•Lack of program funding impacted owner decisions to surrender their pets.
•Increased need for “free” spay and neuter services for unhoused residents.
13
Next Steps
•Target specific Contra Costa County communities
experience high intake of animals into shelter services
through spay and neuter and shelter intervention
services
•Increase funding for Shelter Intervention programs
through community partnerships
•Increase funding for Medical Assistance program
services for veterinary and emergency care
Bella and her owner after being spayed and
vaccinated by Pawsitively S.A.F.E.
14
What Our Partners Say
“The Animal Benefit Fund has been a lifesaver for clients and their pets who visit
the Animal Fix Clinic. These funds allow us to extend help to more clients who
are finding it increasingly difficult to afford spay/neuter and non-routine
surgical care for their pets.
With assistance from the Animal Benefit Fund, we were able to help "Mama," a
2-year-old Chihuahua who had been to the emergency clinic for a dystocia. The
client had already spent most of her money on diagnostics and only had $300
for the actual surgery. Thanks to the Animal Benefit Fund, Mama had a
successful surgery with us, the client paid what she could afford, and Mama
went home with her owners, happy and healthy. This is the impact that the
Animal Benefit Fund has on the community, keeping pets and their caretakers
together, taking economic euthanasia out of the equation, and ensuring that
the residents of Contra Costa County have somewhere to get the help they need
for their pets.
In addition to pets, The Animal Benefit Fund also allows us to keep our
spay/neuter services for community cats affordable. Therefore ensuring that
free-roaming cats in Contra Costa County are spayed/neutered, vaccinated
against rabies, and healthy.
We appreciate the ongoing support that the Animal Benefit Fund provides us.”
-Jean Goh, DVM Medical Director, Animal Fix Clinic
“Thank you for your generous support of Rescue Groups and Trappers in Contra
Costa County.The Animal Benefit Fund grant monies in the 2023/2024 Fiscal
year of $50,000 allowed the Animal Coalition to establish strong relationships
with Veterinary Hospitals and fund ten rescue groups and trappers paying for
372 spay/neuter surgeries.Funding these surgeries is critical to reduce the
community cat population and allow these organizations to help others with
food, keeping pets in homes and foster care programs. This funding is vital to the
community.”
-Kathy Steinbrecher, Animal Coalition Group
“Thanks to the support of the Animal Benefit Fund grant, Pawsitively Safe has been able to
take significant steps in managing the overpopulation of community cats. For instance,
we’ve been assisting residents at an apartment complex in Bay Point, where numerous
stray cats and kittens have appeared. Without our intervention, made possible by the ABF
grant, the cat population in this high-need area would spiral out of control.
At this same apartment complex, there are residents with unaltered pets and
indoor/outdoor pet cats that need to be fixed. However, these residents often lack the
financial means to afford spay/neuter services or necessary medical treatments. With the
support of ABF funds for Shelter Intervention, Pawsitively Safe has stepped in to provide
assistance, ensuring that pets can stay at home and receive the care they need. By doing
so, we've helped keep pets in their homes and communities, reducing the likelihood of
them being surrendered to shelters. This intervention is crucial in preventing
overpopulation and supporting the well-being of both the animals and their owners."
-Holly Cuciz, Pawsitively S.A.F.E.
15
Thank You To Our Donors!
16
The Animal Benefit Fund has allowed CCAS to
put ideas into action, the results of which
were highlighted in this presentation.
To our donors, we say “Thank You” for
believing in us and for providing us the tools
necessary to impact and touch even more
lives.
CCAS is grateful for each and every
contribution, funding that has allowed us to
save and transform lives in ways we could
have never imagined. We simply could not do
this without you!
Questions
17
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3650 Name:
Status:Type:Consent Item Passed
File created:In control:10/30/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ACCEPT Board members meeting reports for October 2024.
Attachments:1. District III October 2024.pdf, 2. District IV October 2024.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Monica Nino, County Administrator
Report Title:Board Members’ meeting reports for October 2024
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ACCEPT Board members’ meeting reports for October 2024.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended
for which there has been expense reimbursement (mileage, meals, lodging, etcetera). The attached reports were
submitted by the Board of Supervisors members in satisfaction of this requirement. District I, II, and V have
nothing to report.
CONSEQUENCE OF NEGATIVE ACTION:
The Board of Supervisors will not be in compliance with Government Code 53232.3(d).
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 1
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Date Meeting Name Location
1-Oct Board of Supervisors Martinez
8-Oct Board of Supervisors Martinez
9-Oct Contra Costa and Solano County RE: DSC Martinez
22-Oct Board of Supervisors Martinez
23-Oct Tri- Delta Transit Antioch
28-Oct Delta Plan Interagency Implementation Committee Clarksburg
29-Oct Open House at Buchanan Field Airport Concord
Supervisor Diane Burgis - October 2024 AB1234 Report
(Government Code Section 53232.3(d) requires that members legislative bodies report on meetings
attended for which there has been expense reimbursement (mileage, meals, lodging, etc).
* Reimbursement may come from an agency other than Contra Costa County
Purpose
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Event
Supervisor Diane Burgis - October 2024 AB1234 Report
(Government Code Section 53232.3(d) requires that members legislative bodies report on meetings
attended for which there has been expense reimbursement (mileage, meals, lodging, etc).
* Reimbursement may come from an agency other than Contra Costa County
Date Meeting Name Location
1-Oct Board of Supervisors Meeting Martinez
8-Oct Board of Supervisors Meeting Martinez
14-Oct Meeting with County Administrator, Monica Nino Martinez
16-Oct
Meeting with Department of Conservation and
Development Staff Martinez
17-Oct
Meeting and Tour of Phillips 66 San Francisco
Refinery San Pablo
22-Oct Board of Supervisors Meeting Martinez
23-Oct
Joint Mental Health and Alcohol and Other Drugs
Advisory Meeting Martinez
Supervisor Ken Carlson - October 2024 AB1234 Report
(Government Code Section 53232.3(d) requires that members legislative bodies report on meetings
attended for which there has been expense reimbursement (mileage, meals, lodging, etc).
* Reimbursement may come from an agency other than Contra Costa County
Purpose
Decision on Agenda Items
Decision on Agenda Items
Monthly Briefing
County Business
Tour Facilities
Decision on Agenda Items
Decision on Agenda Items
Supervisor Ken Carlson - October 2024 AB1234 Report
(Government Code Section 53232.3(d) requires that members legislative bodies report on meetings
attended for which there has been expense reimbursement (mileage, meals, lodging, etc).
* Reimbursement may come from an agency other than Contra Costa County
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
370
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/9/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-370 proclaiming November 6, 2024, as the Contra Costa County Shelter
-in-Place Education Day, as recommended by the Health Services Director.
Attachments:1. 2024 Shelter in Place Drill Fact Sheet, 2. Signed Resolution 2024-370.pdf
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:CAER 2024 Shelter-in-Place Education Day
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Resolution proclaiming November 6, 2024, as Contra Costa County Shelter-in-Place Education
Day.
FISCAL IMPACT:
There is no fiscal impact for this action.
BACKGROUND:
Contra Costa County Community Awareness and Emergency Response Group, Inc. has worked with schools
and daycare facilities for the last twenty-three years on sheltering in place when there is a hazardous material
release that could impact them. This protective action is the best immediate action that a person can take to
protect them against exposure to hazardous materials that could occur from an accidental release or spill.
Attached find the proclamation and a flyer announcing November 6, 2024, as Shelter-in-Place Education Day.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:RES 2024-370,Version:1
The Board of Supervisors of Contra Costa County, California
IN THE MATTER OF proclaiming November 6, 2024, as Contra Costa County Shelter-in-Place Education
Day.
WHEREAS,public and private schools, and childcare centers throughout Contra Costa County will be
participating in the Shelter-in-Place Drill on November 6th:
WHEREAS,Contra Costa Community Awareness Emergency Response Group (CAER) is sponsoring the 23rd
Annual Shelter-in-Place Drill and assisting schools and childcare centers with their emergency preparedness;
WHEREAS,emergency response agencies including fire, sheriff and health officials all recommend Shelter-in-
Place as the immediate action to take in case of a hazardous release;
WHEREAS,the Shelter-in-Place Drill increases public awareness about Shelter-in-Place as a protective action
and gives students and teachers practice in implementing this important procedure; and
WHEREAS,the County Office of Education has endorsed the Shelter-in-Place Drill and encouraged all sites to
participate.
NOW, THEREFORE, BE IT RESOLVED: The Board of Supervisors of Contra Costa County hereby
recognizes the importance of preparing for emergencies and encourages participation in the Contra Costa
CAER Group’s public education efforts. In support of the parents, teachers, students and staff that will be
participating with hundreds of other schools and childcare centers in the Shelter-in-Place Drill, we proclaim
November 6, 2024, as “Shelter-in-Place Education Day.”
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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The Board of Supervisors of
Contra Costa County� CaHfornia In the matter of: Proclaiming November 6, 2024, as Contra Costa County Shelter-in-Place Education Day. Resolution No. 2024-370
WHEREAS, public and private schools, and childcare centers throughout Contra Costa County
will be participating in the Shelter-in-Place Drill on November 6th ; and
WHEREAS, Contra Costa Community Awareness Emergency Response Group (CAER) is
sponsoring the 23 rd Annual Shelter-in-Place Drill and assisting schools and childcare centers
with their emergency preparedness; and
WHEREAS, emergency response agencies including fire, sheriff and health officials all
recommend Shelter-in-Place as the immediate action to take in case of a hazardous release; and
/ J" ,-, -7 --- �� -- \ ; I ,.__ �. '
WHEREAS, the Shelter-in-Place Drill increases public awareness about Shelter-in-Place as a
protective action and gives students and teachers practice in implementing this important
procedure; and
WHEREAS, the County Office of Education has endorsed the Shelter-in-Place Drill and
encouraged all sites to Participate; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County does hereby
recognizes the importance of preparing for emergencies and encourages participation in the Contra Costa
CAER Group's public education efforts. In support of the parents, teachers, students and staff that will be
participating with hundreds of other schools and childcare centers in the Shelter-in-Place Drill, we proclaim
November 6. 2024. as "Shelter-in-Place Education Day."
PASSED by a unanimous vote of the J3oard of Superv�members present this 5th day of November 2024.
��.-::,oHN GIOIA
�-/2-DIANEE----,,...._ �uiGIS -[:) District III Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: November 5, 2024 C3
2024 Shelter-in-Place Drill
FACT SHEET
The Shelter-in-Place drill will begin at 11:00 a.m. on November 6th. This coincides with
the testing of the safety sirens in Contra Costa that sound at 11:00 a.m.
Or, if necessary, you can change to a time better suited to your site.
Each site will determine how complex they want the Shelter-in-Place drill to be at their
own facility. The scope can range from a tabletop exercise with staff to a full-scale drill
bringing everyone inside to Shelter-in-Place. Drill can be as long as you want it to be.
The drill is being sponsored by Contra Costa County CAER (Community Awareness
Emergency Response) Group. CAER is a non-profit organization with members from
fire, law enforcement, health services, emergency services, plus community and industry
representatives.
All public and private schools and childcare centers are encouraged to participate. This
is a chance to be part of a countywide exercise that will promote further awareness
about Shelter-in-Place training and procedures.
Participating schools and childcare centers will have their names posted on the CAER
web site at cococaer.org (Unless told otherwise)
The County Board of Supervisors as well as All City/Town Councils in the County are
being asked to proclaim November 6th as “Shelter-in-Place Education Day.”
The Shelter-in-Place Drill is an annual event on the first Wednesday in November.
CAER sponsors the drill to promote emergency preparedness in our schools and
childcare centers.
Please note: If you do not normally hear the sound of the sirens on the first Wednesday of
every month YOU WILL NOT HEAR THEM ON NOV. 6th Sirens are only one of the
ways a Shelter-in-Place alert is broadcast. In an actual emergency, other tools to alert
the public would also be used, such as KCBS 740AM radio, scrolling messages on
CCTV, weather radio alerts, and the TENS system (automated telephone calls) as well
as cell phone notifications.
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
371
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/1/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-371 declaring November 2024 as National Adoption Month in Contra
Costa County, as recommended by the Employment and Human Services Director.
Attachments:1. Resolution 2024-371_.pdf
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Proclaim November 2024 as National Adoption Awareness Month
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT a resolution declaring November 2024 as Adoption Awareness Month.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
National Adoption Month is an initiative of the Administration for Children and Families; Children and
Families' Bureau of the Administration for Children and Families, that began as National Adoption Week in
1984. In recent years, efforts focus on adoption of teens/older youth because it is known that teens in foster care
wait longer for permanency and are at higher risk of aging out without permanent connections, which places
them at risk for negative outcomes.
This year's National Adoption Month theme is “Honoring Youth: Strengthening Pathways for Lasting Bonds” to
promote young people having a strong support network that meets their needs; embraces and affirms their
racial, ethnic, and cultural identity; and promotes family, community, and cultural connections. By honoring
every youth and their network, professionals can work toward an adoption that is meaningful and purposeful,
paving the way for healing, well-being, and long-term stability.
CONSEQUENCE OF NEGATIVE ACTION:
Contra Costa County will not recognize National Adoption Month.
CHILDREN’S IMPACT STATEMENT
This resolution supports all five of Contra Costa County’s community outcomes of the Children’s Report Card:
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 3
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File #:RES 2024-371,Version:1
(1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for
Productive Adulthood"; (3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable
and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and
Families.”
The Board of Supervisors of Contra Costa County, California
IN THE MATTER OF proclaiming November 2024 as Adoption Awareness Month in Contra Costa County
WHEREAS, all children, infants, toddlers, school-aged and older youth, deserve a safe, loving, supportive
environment and a place to call home; and
WHEREAS,the 2024 National Adoption Month theme,"Honoring Youth:Strengthening Pathways for Lasting
Bonds,"raises awareness about how we can cultivate a support network for youth in foster care to meet their
needs; embrace and affirm their identity; and promote family, community, and cultural connections; and
WHEREAS, in Contra Costa County, we recognize that we can work toward meaningful adoption journeys for
teens and older youth who generally tend to have a longer wait for permanent homes, and help them secure
lifelong connections to pave the way for healing, well-being, and long-term stability; and
WHEREAS,reunifying children with their own families is the primary goal only when it is safe and in the
child’s best interest,and when reunification is not possible,Children and Family Services (CFS)helps find
caregivers who can offer children and youth permanent homes through adoption; and
WHEREAS, during Fiscal Year 2023-24, EHSD’s Children & Family Services completed 60 adoptions; and
WHEREAS,of the 60 adoptions,40 of the adoptions were with relatives and 35 of the adopted children were
under 5 years old; and
WHEREAS,CFS and community partners provided adoption assistance and post-adoption support to 1,554
families during Fiscal Year 2023-2024 in Contra Costa County; and
WHEREAS,there are no restrictions on who can adopt based on race,ethnicity,religion,physical ability,
income, sexual orientation or expression, gender identity, marital status; and
WHEREAS,adoption secures supportive and nurturing families and homes,including those of relative
caregivers, for children and teens, and can play a role in preventing recurring child abuse and neglect.
NOW,THEREFORE,BE IT RESOLVED that the Board of Supervisors hereby proclaim November 2024 as
National Adoption Month in Contra Costa County to celebrate our community’s adoptive families and raise
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 3
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File #:RES 2024-371,Version:1
awareness about the number of children and teens who are still waiting for a permanent home.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 3 of 3
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:2RES 2024-
372
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-372 in honor of Veteran's Day, as recommended by Supervisor Glover.
Attachments:1. Resolution 2024-372_.pdf
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:Veterans Day Resolution 2024
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Adopt Veterans Day Resolution 2024.
FISCAL IMPACT:
None.
BACKGROUND:
See Resolution.
CONSEQUENCE OF NEGATIVE ACTION:
None.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 3
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File #:RES 2024-372,Version:2
The Board of Supervisors of Contra Costa County, California
IN THE MATTER OF recognizing Veterans Day and honoring the veterans of Contra Costa County.
WHEREAS, on November 11, 1919, President Woodrow Wilson proclaimed the first commemoration of
Armistice Day; and
WHEREAS, in 1938, an act was passed to make November 11th a Federal Holiday dedicated to the cause of
world peace and would be known as Armistice Day; and
WHEREAS, in 1954, a new act was passed which changed the name from Armistice Day to
Veterans Day and it has been celebrated ever since; and
WHEREAS, on Veterans Day, we pay tribute to the service and sacrifice of the men and women who in
defense of our freedom have bravely worn the uniform of the United States; and
WHEREAS, our veterans have defended our nation's ideals established by our founding fathers, protected the
innocent, and liberated the oppressed from tyranny and terror; and
WHEREAS, the freedom and security enjoyed by Americans is the direct result of the sacrifices of those who
have served and who are serving in our Armed Forces; and
WHEREAS, our veterans have served with honor, courage, and commitment in World War II, Korea, Vietnam,
Operation Desert Storm, Afghanistan, Iraq, and other military actions protecting our freedoms; and
WHEREAS, 2023 marks 50 years since the last combat troops left Vietnam, and this year we recognize these
veterans and give them the welcome home they never received and honor their service; and
WHEREAS, all our veterans served with honor and devotion and made the world safer, their sacrifices and
courage will not be forgotten by our community; and
WHEREAS, our veterans who were once leaders in the Armed Forces, are now pioneers
of industry and pillars of their communities. Their character reflects our enduring American spirit, and in their
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 3
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File #:RES 2024-372,Version:2
example, we find inspiration and strength; and
WHEREAS, many of our veterans continue to serve one another through the over 20 veteran services
organizations throughout Contra Costa County that continue to provide invaluable services to our veterans:
assistance with health claims, job training programs, community support, mental health services, and countless
hours of volunteer
services throughout our communities; and
WHEREAS, we will never forget the heroes who have made the ultimate sacrifice and all those who have not
yet returned home.
Now therefore be it resolved:
that the Board of Supervisors of Contra Costa County does hereby recognize and honor the men and women of
our country, who have served, and who are serving, in our Armed Forces of the United States in observance of
Veterans Day 2024.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 3 of 3
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3651 Name:
Status:Type:Consent Item Passed
File created:In control:10/17/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPOINT Kate Lewis to the B2 American Heart Association Representative seat, Michael Gregory to
the B3 American Red Cross Representative seat, Wayne Repard to the B4 California Highway Patrol
Representative seat, Jonas Aguiar to the B6 Contra Costa Fire Chiefs’ Association Representative
seat, Scott Vermillion to the B7 Contra Costa Police Chiefs’ Association Representative seat, Chad
Pierce to the B13 Contra Costa Health – Behavioral Health Representative seat, Xon Burris to the C1
Ambulance Providers (9-1-1 Contract) Representative seat; and REAPPOINT James Lambert to the
B9 Hospital Counsel - East Bay Representative seat, Joshua McMurray to the B10 Public Managers’
Association Representative seat, Gary Giusti to the C3 EMS Training Institution Representative seat,
Nicholas Fajardo to the C4 Private Provider Field Paramedic Representative, Lance Maples to the C5
Public Provider Field Paramedic Representative, Ari Kestler to the C6 Emergency Department
Physicians’ Representative seat, Marshall Bennett, EMS Director to the Ex Officio Representative
seat, and Senai Kidane, EMS Medical Director to the Ex Officio Representative seat on the
Emergency Medical Care Committee for terms ending September 30, 2026, as recommended by the
Health Services Director.
Attachments:1. B2 - Kate Lewis_Redacted, 2. B3 - Michael Gregory_Redacted, 3. B4 - Wayne Repard_Redacted,
4. B6 - Jonas Aguiar_Redacted, 5. B7 - Scott Vermillion_Redacted, 6. B13 - Chad Pierce_Redacted,
7. C1 - Xon Burris_Redacted
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Appointments and Reappointments to the Emergency Medical Care Committee
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPOINT the following individuals to seats on the Emergency Medical Care Committee (EMCC) for a two-
year term with an expiration date of September 30, 2026:
- B2 American Heart Association Representative: Kate Lewis, Richmond, CA 94804
- B3 American Red Cross Representative: Michael Gregory, San Leandro, CA 94577
- B4 California Highway Patrol Representative: Wayne Repard, Martinez, CA 94553
- B6 Contra Costa Fire Chiefs’ Association Representative: Jonas Aguiar, Walnut Creek, CA 94598
- B7 Contra Costa Police Chiefs’ Association Representative: Scott Vermillion, Vacaville, CA 95687
- B13 Contra Costa Health - Behavioral Health Representative: Chad Pierce, Martinez, CA 94553
- C1 Ambulance Providers (9-1-1 Contract) Representative: Xon Burris, Danville, CA 94526
REAPPOINT the following individuals to seats on the EMCC for a two-year term with an expiration date of
September 30, 2026:
- B9 Hospital Council, Bay Area Division - from a Contra Costa County Receiving Hospital: James Lambert,
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
powered by Legistar™
File #:24-3651,Version:1
Antioch, CA 94531
- B10 Public Managers’ Association Representative: Joshua McMurray, Oakley, CA 94561
- C3 EMS Training Institution Representative: Gary Giusti, Concord, CA 94518
- C4 Private Provider Field Paramedic Representative: Nicholas Fajardo, Concord, CA 94520
- C5 Public Provider Field Paramedic Representative: Lance Maples, San Ramon, CA 94583
- C6 Emergency Department Physicians’ Representative: Ari Kestler, Walnut Creek, CA 94523
- Ex Officio Representative: Marshall Bennett, EMS Director, Martinez, CA 94553
- Ex Officio Representative: Senai Kidane, EMS Medical Director, Martinez, CA 94553
FISCAL IMPACT:
There is no fiscal impact for this action.
BACKGROUND:
The EMCC is a multidisciplinary committee appointed by the County Board of Supervisors, to provide advice
and recommendations on EMS-related matters to the Board, Health Services Director, and its EMS Agency.
Membership consists of consumer representatives, and representatives of EMS-related organizations and
groups.
CONSEQUENCE OF NEGATIVE ACTION:
If this Board Order is not approved, none of the requested positions on the EMCC will be filled.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
powered by Legistar™
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Contra
Costa
County
Home Address - Street City Postal Code
Primary Phone (best number to reach you)Email Address
Resident of Supervisorial District ot o ot, lease eter
in which District do you work
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
Middle Initial
Occupational Licenses Completed:
G.E.D. Certificate
Yes No
No
Degree Type/Course of Study/Major Degree AwardedColleges or Universities Attended
High School Diploma CA High School Proficiency Certificate
EDUCATIO N
Yes
Yes
Yes No
State
Certificate Awarded for Training?
Yes No
Pl ease check one: Yes No If Yes, how many?
No
Check appropriate box if you possess one of the following:
PAGE 1 of 3
THIS FORM IS A PUBLIC DOCUMENT
Current Employer Job Title Length of Employment
How long have you lived or worked in Contra Costa County?
Board, Committee, or Commission Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Other Trainings Completed: Yes No
District Locator Tool
Yes NoWould you like to be considered for appointment to other advisory bodies for which you may be qualified?
Are you a veteran of the U.S. Armed Forces? Yes No
Do you have any obligations that might affect your attendance at scheduled meetings?
If Yes, please explain:
Yes No
Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume).
Please check one: Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving:
Please check one: Yes No If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships?
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships
listed under the "Important Information" section on page 3 of this application or Resolution No. 2021/234).
List any volunteer and community experience, including any boards on which you have served.
If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served:
Please check one: Yes No
If Yes, please identify the nature of the relationship:
I am including my resume with this application:
Please check one: Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
PAGE 2 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please explain why you would like to serve on this particular board, committee, or commission.
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Submit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in
any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and
granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic
partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any
person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as
a business partner or business associate.
1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
Important Information
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
Signed: Date:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
PAGE 3 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Contra
Costa
County
Do you work in Contra Costa County?
Home Address - Street City Postal Code
Primary Phone (best number to reach you)Email Address
Resident of Supervisorial District (if out of County, please enter N/A):
If Yes, in which District do you work?
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
First Name Middle Initial Last Name
Occupational Licenses Completed:
G.E.D. Certificate
Yes No
No
Degree Type/Course of Study/Major Degree AwardedColleges or Universities Attended
High School Diploma CA High School Proficiency Certificate
EDUCATIO N
Yes
Yes
Yes No
State
Certificate Awarded for Training?
Yes No
Pl ease check one: Yes No If Yes, how many?
No
Check appropriate box if you possess one of the following:
PAGE 1 of 3
THIS FORM IS A PUBLIC DOCUMENT
Current Employer Job Title Length of Employment
How long have you lived or worked in Contra Costa County?
Board, Committee, or Commission Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Other Trainings Completed: Yes No
District Locator Tool
Yes NoWould you like to be considered for appointment to other advisory bodies for which you may be qualified?
Are you a veteran of the U.S. Armed Forces? Yes No
Do you have any obligations that might affect your attendance at scheduled meetings?
If Yes, please explain:
Yes No
Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume).
Please check one: Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving:
Please check one: Yes No If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships?
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships
listed under the "Important Information" section on page 3 of this application or Resolution No. 2021/234).
List any volunteer and community experience, including any boards on which you have served.
If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served:
Please check one: Yes No
If Yes, please identify the nature of the relationship:
I am including my resume with this application:
Please check one: Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
PAGE 2 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please explain why you would like to serve on this particular board, committee, or commission.
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Submit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in
any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and
granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic
partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any
person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as
a business partner or business associate.
1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
Important Information
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
Signed: Date:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
PAGE 3 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Contra
Costa
County
Do you work in Contra Costa County?
Home Address - Street City Postal Code
Primary Phone (best number to reach you)Email Address
Resident of Supervisorial District (if out of County, please enter N/A):
If Yes, in which District do you work?
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
First Name Middle Initial Last Name
Occupational Licenses Completed:
G.E.D. Certificate
Yes No
No
Degree Type/Course of Study/Major Degree AwardedColleges or Universities Attended
High School Diploma CA High School Proficiency Certificate
EDUCATIO N
Yes
Yes
Yes No
State
Certificate Awarded for Training?
Yes No
Pl ease check one: Yes No If Yes, how many?
No
Check appropriate box if you possess one of the following:
PAGE 1 of 3
THIS FORM IS A PUBLIC DOCUMENT
Current Employer Job Title Length of Employment
How long have you lived or worked in Contra Costa County?
Board, Committee, or Commission Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Other Trainings Completed: Yes No
District Locator Tool
Yes NoWould you like to be considered for appointment to other advisory bodies for which you may be qualified?
Are you a veteran of the U.S. Armed Forces? Yes No
Do you have any obligations that might affect your attendance at scheduled meetings?
If Yes, please explain:
Yes No
5
Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume).
Please check one: Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving:
Please check one: Yes No If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships?
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships
listed under the "Important Information" section on page 3 of this application or Resolution No. 2021/234).
List any volunteer and community experience, including any boards on which you have served.
If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served:
Please check one: Yes No
If Yes, please identify the nature of the relationship:
I am including my resume with this application:
Please check one: Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
PAGE 2 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please explain why you would like to serve on this particular board, committee, or commission.
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Submit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in
any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and
granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic
partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any
person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as
a business partner or business associate.
1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
Important Information
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
Signed: Date:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
PAGE 3 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Contra
Costa
County
Do you work in Contra Costa County?
Home Address - Street City Postal Code
Primary Phone (best number to reach you)Email Address
Resident of Supervisorial District (if out of County, please enter N/A):
If Yes, in which District do you work?
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
First Name Middle Initial Last Name
Occupational Licenses Completed:
G.E.D. Certificate
Yes No
No
Degree Type/Course of Study/Major Degree AwardedColleges or Universities Attended
High School Diploma CA High School Proficiency Certificate
EDUCATIO N
Yes
Yes
Yes No
State
Certificate Awarded for Training?
Yes No
Pl ease check one: Yes No If Yes, how many?
No
Check appropriate box if you possess one of the following:
PAGE 1 of 3
THIS FORM IS A PUBLIC DOCUMENT
Current Employer Job Title Length of Employment
How long have you lived or worked in Contra Costa County?
Board, Committee, or Commission Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Other Trainings Completed: Yes No
District Locator Tool
Yes NoWould you like to be considered for appointment to other advisory bodies for which you may be qualified?
Are you a veteran of the U.S. Armed Forces? Yes No
Do you have any obligations that might affect your attendance at scheduled meetings?
If Yes, please explain:
Yes No
Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume).
Please check one: Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving:
Please check one: Yes No If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships?
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships
listed under the "Important Information" section on page 3 of this application or Resolution No. 2021/234).
List any volunteer and community experience, including any boards on which you have served.
If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served:
Please check one: Yes No
If Yes, please identify the nature of the relationship:
I am including my resume with this application:
Please check one: Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
PAGE 2 of 3
THIS FORM IS A PUBLIC DOCUMENT
Please explain why you would like to serve on this particular board, committee, or commission.
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Submit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in
any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and
granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic
partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any
person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as
a business partner or business associate.
1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
Important Information
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
Signed: Date:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
PAGE 3 of 3
THIS FORM IS A PUBLIC DOCUMENT
'.1~ till "t
B ARD
First Name
Xon
Contra
Costa
County
MMITTEES AND OMMI ION APPLI ATION
Print Fornr
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Home Address - Street
Prima Phone best number to reach ou
- -
Middle Initial
c
Ci
Last Name
Bums
State Postal Code
District Locator Tool
Email Address
.
Resident of Supervisorial District (if out of County, please enter N/A): 2
Do you work in Contra Costa County? B Yes D No If Yes, in which District do you work? 5
Current Employer Job Title Length of Employment
Contra Costa County Fire Protection District Battalion Chief - EMS Division 21 years
How long have you lived or worked in Contra Costa County? 40 years
Seat Name
C1
Board Committee or Commission
Emergency Medical Care Committee
Have you ever attended a meeting of the advisory board for which you are applying?
Pbase check one: DYes 0No If Yes, how many?
EDUCATION
Check appropriate box if you possess one of the following:
p1 High School Diploma Q CA High School Proficiency Certificate QG.E.D. Certificate
Colleges or Universities Attended
University of Colorado
De reeT e CourseofStud Ma'or Degree Awarded
BA .Yes
Yes
a Yes
No
No
D No
Occupational Licenses Completed: paramedic License
CA State Fire Trainin / Chief Officer
Other Trainings Completed:
Certificate Awarded for Training?
I Yes d No
D Yes D No
Do you have any obligations that might affect your attendance at scheduled meetings? Q Yes 01 No
If Yes, please explain:
Would you like to be considered for appointment to other advisory bodies for which you may be qualified? DYesENo
Are you a veteran of the U.S. Armed Forces? QYes 0 No
PAGE 1 of 3
-TUIO C/^IOkJl 10 A 01 IDI ir« r\r\/^i IKCMT
Please explain why you would like to serve on this particular board, committee, or commission.
I aspire to take on a decision-making role at a higher level within the organization, fostering
collaboration with other Fire and EMS agencies across the county to enhance service and
response capabilities. My goal is to actively influence and implement positive changes within
the EMS system, while continuously evaluating emerging trends and best practices to ensure
optimal performance and service excellence
Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume).
With a 21-year career in the Fire Service in Contra Costa County, I have been a paramedic
since 2003 and currently serve as the EMS Chief. I bring extensive experience from my time in
the Contra Costa County Fire Training Division, where I trained new hires in both Fire and EMS
at the academy. Additionally, I am an active member of the Contra Costa College Paramedic
School Advisory Board.
I am including my resume with this application:
Please check one: [.] Yes Q No
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Q Yes [.] No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving:
If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served:
List any volunteer and community experience, including any boards on which you have served.
I am a member of the Contra Costa College Paramedic School Advisory Board and also serve as
the Safety Director for Danville Little League.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships
listed under the "Important Information" section on page 3 of this application or Resolution No. 2021/234).
Please check one: Q Yes [.] No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships?
Please check one: D Yes [.] No
If Yes, please identify the nature of the relationship:
PAGE 2 of 3
THIS FORM IS A PUBLIC DOCUMENT
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
Signed:L^Date:cf ^
Submit this application to: ClerkofThe8oard@cob.cccounty.us OR Clerk of the Board
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Questions, aDout this applica ion? Contact the Cler of the Board at 925) 655-2000 o by email at
CerkofTheBoo d@>cob.cccountv-u
Im ortant Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
7. As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in
any of the following relationships; (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and
granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic
partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any
person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as
a business partner or business associate.
PAGE 3 of 3
THIS FORM IS A PUBLIC DOCUMENT
925-525-3758
Xburr2@cccfpd.org
20 years of experience as an active and respected employee of Contra Costa County Fire. I have been
involved in several different divisions within the organization, allowing me to become a diverse leader,
efficient manager and possess the ability to function appropriately both on emergency scenes and
administratively.
EXPERIENCE
DECEMBER 2022 - PRESENT
BATTALION CHIEF - EMS DIVISION
. Develop and implement goals and strategic planning initiatives for the EMS Division
. Manage the Measure H contract between the District and CCEMSA, ensuring annual
compliance results in the distribution of 1.8 million dollars in Measure H funds annually.
. Direct and oversee day-to-day pre-hospital care field operations for all Fire District
related EMS calls for service, ensuring excellent service and effective emergency services.
. Assist and work closely with the Assistant Chief of EMS in leading and directing the
"Alliance" model of ambulance transport services in the county.
. Manage EMS Division personnel and work with Battalion Chiefs and other assigned
personnel to provide EMS training, quality assurance and improvement, and
collaboration and cooperation with local and state regulatory agencies.
. Work with fiscal specialists to organize a specific 7040 budget to forecast future financial
needs and to allocate purchases from the most appropriate, providing a more accurate
reflection of EMS expenditures.
. Represents the District and EMS Division in numerous meetings with other county
agencies, California EMS groups, and the general public.
MARCH 2022 - SEPTEMBER 2022
EMS CAPTAIN - SPECIAL ASSIGNMENT, EMS DIVISION
. Researched the potential and requirements for CCCFPD's involvement in a local
paramedic school aimed at producing our own paramedics in large quantities
. Identified and interviewed consultants capable of establishing a paramedic school
. Developed a service plan used for the basis of a consulting contract for service
NOVEMBER 2011 - MARCH 2022
COMPANY OFFICER, CCCFPD OPERATIONS DIVISION
. Owned bids at Station 9 and Station 6 where I developed real experience and credibility
that I was able to bring to the Training Division
. Supervised multiple engine/truck companies on countless incidents that resulted in safe
and efficient emergency scene operations
MARCH 2017 - JUNE 2018
TRAINING CAPTAIN, CCCFPD TRAINING DIVISION
. Provided leadership and continuity in the Training Division during the transition of 3
different Training Chiefs
. Completed the State Fire Training's convoluted accreditation process from beginning to
end for CCCFPD's Fire Academy
. Worked as a T2-STC, organizing training and working as a Safety Officer on incidents
2015, 2016, 2017, 2022
LEAD ACADEMY INSTRUCTOR, CCCFPD TRAINING DIVISION
. Worked with all areas of the training division to provide training and logistics to multiple
fire academies.
. Produced and maintained documentation of training and performance records to make a
determination on completion of academy
EDUCATION
1997-2001
BA, UNIVERSITY OF COLORADO, BOULDER
Double Major in Communications and Sociology
2003
PARAMEDIC, NORTHERN CALIFORNIA TRAINING INSTITUTE
RELEVENT CLASSES/CERTIFICATIONS
Chief Officer 3A-3D
Company Officer 2A - 2E
Instructor I and II
S404 (Safety Officer)
ICS 200 & 300
Chief Officer Certification (2023)
Company Officer Certification (2019)
State Registered Instructor (2017)
OTHER INVOLVEMENT
. Local 1230 E-board and Labor Management Budget Committee (2008-2011)
. CCCFPD Diversity Outreach Team (2016-2018)
. Danville Little League Safety Director (Current)
. Danville Oaks Rugby Club Youth Group Coordinator (Current)
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3652 Name:
Status:Type:Consent Item Passed
File created:In control:10/17/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPOINT and REAPPOINT Members to the Crockett-Carquinez Fire Protection District Advisory
Commission for terms ending December 31, 2028, as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:Appoint and Re-Appoint Members to the Crockett-Carquinez Fire Protection District Advisory
Commission.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Appoint and Re-Appoint Members to the Crockett-Carquinez Fire Protection District Fire Advisory
Commission with a term to expire December 31, 2028 as recommended by Supervisor Federal D. Glover.
Mary E. Wais, Appointee 1 - Re-Appointment
Robert Mclendon, Appointee 2 - Appoint
Miriam J. Castrosilva, Appointee 3 - Appoint
Duane Burlison, Appointee 4 - Re-Appoint
Michael Thomas, Appointee 5 - Re-Appoint
James Garner, Alternate 1 - Appoint
FISCAL IMPACT:
None.
BACKGROUND:
The Crockett-Carquinez Fire Protection District Advisory Commission reviews and advises on annual
operations and capital budgets; reviews Fire District expenditures; advises the Fire Chief on district service
matters; and serves as a liaison between the Board of Supervisors and the community served by the fire district.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3652,Version:2
CONSEQUENCE OF NEGATIVE ACTION:
Positions would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3653 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:DECLARE a vacancy in the District V Seat 2 on the Measure X Community Advisory Board for a term
ending March 31, 2025, as recommended by Supervisor Glover.
Attachments:1. Vacancy Notice.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:DECLARE a vacancy on the Measure X Community Advisory Board as recommended by
Supervisor Federal D. Glover.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
DECLARE vacant the District V, Seat 2 on the Measure X Community Advisory Board previously held by
Martha Azi Carter and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor
Federal D. Glover.
FISCAL IMPACT:
None.
BACKGROUND:
The Measure X Community Advisory Board was established by the Board of Supervisors on February 2, 2021
to advise the Board of Supervisors on the use of Measure X transactions and use tax funds. The seat term ends
March 31, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
The position would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3653,Version:1
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3654 Name:
Status:Type:Consent Item Passed
File created:In control:10/12/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT members to the Pacheco Municipal Advisory Council for terms ending December 31,
2028, as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:Re-Appoint Members to the Pacheco Municipal Advisory Council
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Re-APPOINT the following individuals to the Pacheco Municipal Advisory Council with a term to expire
December 31, 2028 as recommended by Supervisor Federal D. Glover.
Wayne E. Pope - Seat 1
David W. Joslin - Seat 2
Nam Trinh - Seat 3
Vincent Robb - Seat 4
Shawn Garcia - Seat 5
Warren Ritter - Alternate
FISCAL IMPACT:
None.
BACKGROUND:
The purpose of the Pacheco Municipal Advisory Council is to advise the Board on services which are or may
be provided to the community by the County or other government agencies, feasibility of organizing the
existing special districts serving the community in order to provide public services such as, but not limited to,
water, sewer, fire and park and recreation
CONSEQUENCE OF NEGATIVE ACTION:
The positions would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3655 Name:
Status:Type:Consent Item Passed
File created:In control:10/12/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT Debra Mason to the School Representative Seat, Marcia Lessley to the Bay Point
Municipal Advisory Council Seat, and Khurram Shah to the Bay Point Chamber of Commerce Seat on
the Keller Canyon Mitigation Fund Review Committee for terms ending December 31, 2028, as
recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:RE-APPOINT Members to the Keller Canyon Mitigation Fund Review Committee as
recommended by Supervisor Federal D. Glover.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RE-APPOINT the following individuals to the Keller Canyon Mitigation Trust Fund Grant Committee with a
term to expire December 31, 2028 as recommended by Supervisor Federal D. Glover.
Debra Mason, School Representative (School Representative - Bay Point Area)
Marcia Lessley (Bay Point Municipal Advisory Committee Member)
Khurram Shah (Bay Point Chamber of Commerce)
FISCAL IMPACT:
None.
BACKGROUND:
To advise the Board of Supervisors on the use of Keller Canyon Mitigation Funds
CONSEQUENCE OF NEGATIVE ACTION:
The positions would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3655,Version:2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3656 Name:
Status:Type:Consent Item Passed
File created:In control:10/12/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT Lloyd Lee Mason to the Bay Point Municipal Advisory Council Seat 1 and Charles
Tremaine to the Bay Point Municipal Advisory Council Seat 2 on the Los Medanos Health Advisory
Committee for terms ending December 21, 2028, as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:RE-APPOINT the following individuals to the Los Medanos Health Advisory Committee
as recommended by Supervisor Federal D. Glover.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RE-APPOINT the following individuals to the Los Medanos Health Advisory Committee for a term to
expire December 31, 2028.
Bay Point Municipal Advisory Council Seat No. 1 - Lloyd Lee Mason
Bay Point Municipal Advisory Council Seat No. 2 - Charles Tremaine
FISCAL IMPACT:
None.
BACKGROUND:
The Los Medanos Community Health Advisory Committee (the "LMHAC") was created by the Board
of Supervisors in 2018 as pursuant to the terms and conditions approved by LAFCo to dissolve the
LMCHD. The purpose of the LMHAC is to:
1. Develop an area health plan that identifies the major health disparities that impact residents of the
former LMCHD service area, and establishes priorities for improving health outcomes. The plan will
be presented to the Board of Supervisors for review and will not be final unless adopted by the Board
of Supervisors. The LMHAC may engage an outside consultant to assist in developing the plan. The
LMHAC shall submit an updated plan for approval by the Board of Supervisors no less than every five
years.
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File #:24-3656,Version:2
2. Solicit proposals from service providers that are interested in participating the Los Medanos Area
Health Plan Grant Program (the "Grant Program") and are capable of addressing the priorities
outlined in the adopted plan. Funding for grants will be provided from (i) a special fund established by
the Auditor-Controller, at the direction of the Board of Supervisors, that is used to segregate the
property tax revenue received by the County as a result of the dissolution of the District, and (ii) any
other funds made available to the grant program (e.g. through restricted donations, grants, etc.).
3. Monitor the efficacy of the programs funded by the grant program.
4. Report to the Board of Supervisors no less than once per year on the execution of the adopted
plan, the grants provided under the grant program, the results achieved through the adopted plan and
the grant program, and other matters that relate to the LMHAC's purpose and duties.
CONSEQUENCE OF NEGATIVE ACTION:
Positions would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3657 Name:
Status:Type:Consent Item Passed
File created:In control:10/12/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT Bruce "Ole" Ohlson to the District V Seat on the Countywide Bicycle Advisory
Committee for a term ending December 31, 2026, as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:RE-APPOINT Bruce "Ole" Ohlson to the District V Seat on the Countywide Bicycle
Advisory Committee
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RE-APPOINT Bruce "Ole" Ohlson to the District V Seat on the Countywide Bicycle Advisory
Committee with a term to expire December 31, 2026 as recommended by Supervisor Federal D.
Glover.
FISCAL IMPACT:
None.
BACKGROUND:
The Countywide Bicycle Advisory Committee provides input to the County and the cities of the County on
bicycle projects for Transportation Development Act (TDA) funds to construct bicycle/pedestrian projects and
also provides advise to cities and the County on bicycle planning matters.
CONSEQUENCE OF NEGATIVE ACTION:
The seat would remain vacant.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:224-3658 Name:
Status:Type:Consent Item Passed
File created:In control:10/12/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT John F. Jones to the District V Representative Seat on The First 5 Children And Families
Commission for a term ending December 31, 2027 as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 2 Pass
To:Board of Supervisors
From:Federal D. Glover, District V Supervisor
Report Title:REAPPOINT John F. Jones as District V Regular Position Representative On The First 5
Children And Families Commission as recommended by Supervisor Federal D. Glover.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
REAPPOINT John F. Jones as District V Regular Position Representative On The First 5 Children And
Families Commission as recommended by Supervisor Federal D. Glover with a term to expire December 31,
2027.
FISCAL IMPACT:
None.
BACKGROUND:
The Contra Costa County Board of Supervisors established the First 5 Contra Costa Children and Families
Commission on June 15, 1999 (Ordinance 99-15). The Board appointed nine Commission members and nine
Alternate members on September 1, 1999. Members include one Supervisor from the County Board of
Supervisors, the directors of the County departments of Health Services and Employment and Human Services,
and a representative from the County Administrator’s Office of Children’s Services. The other five members of
the Commission are appointed by the Board of Supervisors and represent each Supervisorial District.
Commissioners and Alternate Commission members represent various disciplines and backgrounds including
pediatrics, early childhood education, child welfare, and schools. Alternate members, including second
representatives from the Board of Supervisors, the county agencies mentioned above, and the five districts, hold
all the powers of the appointed Commissioners except voting privileges.
CONSEQUENCE OF NEGATIVE ACTION:
The position would remain vacant.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3658,Version:2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3659 Name:
Status:Type:Consent Item Passed
File created:In control:10/14/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT Lorena Castillo, Renee Fernandez-Lipp, and Igor Skaredoff to the Contra Costa
Resource Conservation District Board of Directors to new four-year terms ending on November 30,
2028, as recommended by the Internal Operations Committee.
Attachments:1. Allen, Derene (RCD) 09-24-24, 2. Castillo Lorena (RCD) 2024, 3. Fernandez-Lipp, Renee (RCD)
09-25-24, 4. Skaredoff, Igor (RCD) 09-01-24, 5. CCRCD Press Release for board opening_2024
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Internal Operations Committee
Report Title:RECOMMENDATION FOR APPOINTMENTS TO THE CONTRA COSTA RESOURCE
CONSERVATION DISTRICT BOARD OF DIRECTORS
☐Recommendation of the County Administrator ☒ Recommendation of Board Committee
RECOMMENDATIONS:
REAPPOINT Lorena Castillo, Renee Fernandez-Lipp, Igor Skaredoff to the Contra Costa Resource
Conservation District Board of Directors to new four-year terms ending on November 30, 2028.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Contra Costa Resource Conservation District (RCD) director recruitment is conducted by the County pursuant
to a 1998 RCD resolution ordering that all future directors shall be appointed by the County Board of
Supervisors in lieu of election (Public Resources Code Section 9314).
The mission of the RCD is to carry out natural resource conservation projects through voluntary and
cooperative efforts. The RCD is a non-regulatory agency that works with individuals, growers, ranchers, public
agencies, non-profit organizations and corporations to accomplish its mission. The USDA Natural Resource
Conservation Service provides technical support for the RCD's programs.
On November 30, 2024, the terms of office for three of the five RCD Director seats will expire:
·Director 1: Lorena Castillo (Martinez)
·Director 3: Renee Fernandez-Lipp (Concord)
·Director 4: Igor Skaredoff (Martinez)
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Terms of office are four years beginning on December 1. The other two Directors are Walter Pease (Pleasant
Hill) and Bethallen Black (Walnut Creek).
Following a five-week recruitment, applications were received from the following individuals who were all
invited to interview with the Internal Operations Committee (IOC) and whose applications are attached for
reference:
·Derene Allen, (Alamo)
·Lorena Castillo (Martinez), incumbent
·Renee Fernandez-Lipp (Concord), incumbent
·Igor Skaredoff (Martinez), incumbent
On October 14, the IOC interviewed Derene Allen, Renee Fernandez-Lipp and Igor Skaredoff. Lorena Castillo
was not present. At the conclusion, the IOC recommends reappointment of the three incumbents and
encouraged applicant Derene Allen to seek a non-voting Associate Director role, not appointed by the County,
to increase knowledge of and familiarity with the District’s responsibilities and activities.
CONSEQUENCE OF NEGATIVE ACTION:
Disapproval of the recommendation would necessitate additional recruitment and would leave the District
without a meeting quorum after November 30, 2024 and until such time as appointments could be made.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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Please return completed applications to:
Clerk of the Board of Supervisors
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Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
Contra
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Derene Allen
Alamo 94507
2
Brigham Young University BA, International Relations/Spanish
Thunderbird School of International Management MBA
Contra Costa Resource Conservation District (CCRCD)Board of Directors
Print Form
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ůŝƐƚĞĚƵŶĚĞƌƚŚĞΗ/ŵƉŽƌƚĂŶƚ/ŶĨŽƌŵĂƚŝŽŶΗƐĞĐƚŝŽŶŽŶƉĂŐĞϯŽĨƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ or Resolution Eo. 20Ϯϭ/Ϯϯϰ)͘
>ŝƐƚĂŶLJǀŽůƵŶƚĞĞƌĂŶĚĐŽŵŵƵŶŝƚLJĞdžƉĞƌŝĞŶĐĞ͕ŝŶĐůƵĚŝŶŐĂŶLJďŽĂƌĚƐŽŶǁŚŝĐŚLJŽƵŚĂǀĞƐĞƌǀĞĚ͘
/ĨzĞƐ͕ƉůĞĂƐĞĂůƐŽůŝƐƚƚŚĞŽŶƚƌĂŽƐƚĂŽƵŶƚLJĂĚǀŝƐŽƌLJďŽĂƌĚ;ƐͿŽŶǁŚŝĐŚLJŽƵŚĂǀĞƉƌĞǀŝŽƵƐůLJƐĞƌǀĞĚ͗
Please check one:YesNo
/f Yes, please identify the nature of the relationship:
/ĂŵŝŶĐůƵĚŝŶŐŵLJƌĞƐƵŵĞǁŝƚŚƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ͗
Please check one: zĞƐ EŽ
ƌĞLJŽƵĐƵƌƌĞŶƚůLJŽƌŚĂǀĞLJŽƵĞǀĞƌďĞĞŶĂƉƉŽŝŶƚĞĚƚŽĂŽŶƚƌĂŽƐƚĂŽƵŶƚLJĂĚǀŝƐŽƌLJďŽĂƌĚ͍
3$*(RI
7+,6)250,6$38%/,&'2&80(17
WůĞĂƐĞĞdžƉůĂŝŶǁŚLJLJŽƵǁŽƵůĚůŝŬĞƚŽƐĞƌǀĞŽŶƚŚŝƐƉĂƌƚŝĐƵůĂƌďŽĂƌĚ͕ĐŽŵŵŝƚƚĞĞ͕ŽƌĐŽŵŵŝƐƐŝŽŶ͘
This is expanded upon in my attached resume. In brief my current board positions include Board Chair of AnewAmerica,
an organization that works with communities to create economic opportunities for minorities and immigrant communities.
We run the Women's Business Centers for the SBA in Oakland and San Jose. I am also on the Board of the Alamo
Improvement Association (AIA), and Committee Chair of the Sustainability and Tree Committee.
✔
✔
✔
I am including a copy of my resume for further detail. At a higher level, and why I believe I could
contribute to this volunteer appointment, is that I have had a very varied professional career,
which lends itself to working with many different audiences and populations, employing the skill of
persuasion and seeking to find agreement, with a solution that fits most.
With a background in business, I seek to listen to constituents and find efficacious solutions. With
my experience in social innovation, I seek new opportunities and ways to meet the needs and
landscape of the task at hand. As such, I seek to accomplish more with limited resources.
This combination, I would hope, could be helpful in the endeavors of CCRCD.
✔
As an educator, I am particularly interested in conservation and preservation of natural
resources important for the health and quality of life for current and future generations. As a
social innovation consultant, I am aware that for larger scale impact, working with public and
private sectors is critical. Hence my strong interest in volunteering for this agency (OR others
where my expertise can contribute).
ϭϬϮϱ ƐĐŽďĂƌ^ƚƌĞĞƚ͕ϭƐƚ&ůŽŽƌ
DĂƌƚŝŶĞnj͕ϵϰϱϱϯ
Submit this application to:ůĞƌŬŽĨdŚĞŽĂƌĚΛĐŽď͘ĐĐĐŽƵŶƚLJ͘ƵƐKZClerk of the Board
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7.As indicated in Board Resolution 20Ϯϭ/Ϯϯϰ, a person will not be eligible for appointment if he/she is related to a Board of SupervisorsΖ member in
any of the following relationships:;ϭͿDŽƚŚĞƌ͕ĨĂƚŚĞƌ͕ƐŽŶ͕ĂŶĚĚĂƵŐŚƚĞƌ͖;ϮͿƌŽƚŚĞƌ͕ƐŝƐƚĞƌ͕ŐƌĂŶĚŵŽƚŚĞƌ͕ŐƌĂŶĚĨĂƚŚĞƌ͕ŐƌĂŶĚƐŽŶ͕ĂŶĚ
ŐƌĂŶĚĚĂƵŐŚƚĞƌ͖;ϯͿ,ƵƐďĂŶĚ͕ǁŝĨĞ͕ĨĂƚŚĞƌͲŝŶͲůĂǁ͕ŵŽƚŚĞƌͲŝŶͲůĂǁ͕ƐŽŶͲŝŶͲůĂǁ͕ĚĂƵŐŚƚĞƌͲŝŶͲůĂǁ͕ƐƚĞƉƐŽŶ͕ĂŶĚƐƚĞƉĚĂƵŐŚƚĞƌ͖;ϰͿZĞŐŝƐƚĞƌĞĚĚŽŵĞƐƚŝĐ
ƉĂƌƚŶĞƌ͕ƉƵƌƐƵĂŶƚƚŽĂůŝĨŽƌŶŝĂ&ĂŵŝůLJŽĚĞƐĞĐƚŝŽŶϮϵϳ͖;ϱͿdŚĞƌĞůĂƚŝǀĞƐ͕ĂƐĚĞĨŝŶĞĚŝŶϭĂŶĚϮĂďŽǀĞ͕ĨŽƌĂƌĞŐŝƐƚĞƌĞĚĚŽŵĞƐƚŝĐƉĂƌƚŶĞƌ͖;ϲͿŶLJ
ƉĞƌƐŽŶǁŝƚŚǁŚŽŵĂŽĂƌĚDĞŵďĞƌƐŚĂƌĞƐĂĨŝŶĂŶĐŝĂůŝŶƚĞƌĞƐƚĂƐĚĞĨŝŶĞĚŝŶƚŚĞWŽůŝƚŝĐĂůZĞĨŽƌŵĐƚ;'ŽǀΖƚŽĚĞΑϴϳϭϬϯ͕&ŝŶĂŶĐŝĂů/ŶƚĞƌĞƐƚͿ͕ƐƵĐŚĂƐ
ĂďƵƐŝŶĞƐƐƉĂƌƚŶĞƌŽƌďƵƐŝŶĞƐƐĂƐƐŽĐŝĂƚĞ͘
1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
Important Information
Questions about this application? Contact the Clerk of the Board at (925) ϲϱϱͲϮϬϬϬ or by email at
ClerkofTheBoard@cob.cccounty.us
Signed: Date:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
3$*(RI
7+,6)250,6$38%/,&'2&80(17
Derene Allen Sept 23, 2024
Z E >> EW͘ϭ
Z E >> E
^ĂŶ&ƌĂŶĐŝƐĐŽĂLJƌĞĂ
^hDDZz
^ĞŶŝŽƌ>ĞǀĞůEŽŶƉƌŽĨŝƚͬ^ŽĐŝĂů ŶƚĞƌƉƌŝƐĞ džĞĐƵƚŝǀĞͬ ĚƵĐĂƚŽƌ
ĞƌĞŶĞůůĞŶŝƐĂŶĞdžƉĞƌŝĞŶĐĞĚĐŚĂŶŐĞĂŐĞŶƚ͕ĐŽŵĨŽƌƚĂďůĞǁŝƚŚĐŽŵƉůĞdžŝƚLJĂŶĚĐŚĂůůĞŶŐĞ͕ŚĂǀŝŶŐŚĞůĚƐĞŶŝŽƌ
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/ŶŶŽǀĂƚŝŽŶ^ƚƌĂƚĞŐŝƐƚĨŽƌǀĂƌŝŽƵƐ ĚƵĐĂƚŝŽŶ͕^ŽĐŝĂů'ŽŽĚĂŶĚůŝŵĂƚĞŚĂŶŐĞKƌŐĂŶŝnjĂƚŝŽŶƐ͘ĚĚŝƚŝŽŶĂůůLJ͕ƐŚĞŝƐĂ
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ǁŽƌŬĞĚǁŝƚŚĐůŝĞŶƚƐƚŽŝĚĞŶƚŝĨLJŐƌŽǁƚŚŽƉƉŽƌƚƵŶŝƚŝĞƐďLJůŝŶŬŝŶŐĨŽƌƉƌŽĨŝƚŽƌŐĂŶŝnjĂƚŝŽŶƐǁŝƚŚĐŽŵŵƵŶŝƚLJ
ŽƉƉŽƌƚƵŶŝƚŝĞƐ͕ĚĞŵŽŶƐƚƌĂƚŝŶŐŵĞĂƐƵƌĂďůĞƌĞƐƵůƚƐƚŚƌŽƵŐŚŝŶĐƌĞĂƐĞĚďƌĂŶĚƚƌƵƐƚ͕ĂĚǀŽĐĂĐLJĂŶĚĐƵƐƚŽŵĞƌ
ƌĞƚĞŶƚŝŽŶ͘^ŚĞŚĂƐĚĞǀŝƐĞĚƐŽĐŝĂůĞŶƚĞƌƉƌŝƐĞ͕ĨƵŶĚƌĂŝƐŝŶŐĂŶĚǀŽůƵŶƚĞĞƌƌĞĐƌƵŝƚŵĞŶƚƐƚƌĂƚĞŐŝĞƐĨŽƌŶŽŶƉƌŽĨŝƚĐůŝĞŶƚƐ
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ŵƵůƚŝĐƵůƚƵƌĂůĐŽŵŵƵŶŝƚŝĞƐ͘ůŝĞŶƚƐŚĂǀĞŝŶĐůƵĚĞĚsĞƌŝnjŽŶ͕:ŽŚŶƐŽŶΘ:ŽŚŶƐŽŶ͕,ĞĂůƚŚEĞƚ͕ůƵĞ^ŚŝĞůĚŽĨ
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ŽĨŵĞƌŝĐĂŶ džƉƌĞƐƐ͘
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ŶƚƌĞƉƌĞŶĞƵƌƐŚŝƉĂƚ^ĂŶƚĂůĂƌĂhŶŝǀĞƌƐŝƚLJ͘
ĞƌĞŶĞŝƐĂŶĚũƵŶĐƚWƌŽĨĞƐƐŽƌĂƚƚŚĞhŶŝǀĞƌƐŝƚLJŽĨ^ĂŶ&ƌĂŶĐŝƐĐŽƚĞĂĐŚŝŶŐ ŶƚƌĞƉƌĞŶĞƵƌƐŚŝƉĂŶĚ/ŶŶŽǀĂƚŝŽŶ͕
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ŶƚƌĞƉƌĞŶĞƵƌƐŚŝƉ͘
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hd/KE
DŝŶ/ŶƚĞƌŶĂƚŝŽŶĂůDĂŶĂŐĞŵĞŶƚ͕dŚƵŶĚĞƌďŝƌĚ^ĐŚŽŽůŽĨ'ůŽďĂůDĂŶĂŐĞŵĞŶƚ͕'ůĞŶĚĂůĞ͕
ĂĐŚĞůŽƌŽĨƌƚƐŝŶ/ŶƚĞƌŶĂƚŝŽŶĂůZĞůĂƚŝŽŶƐĂŶĚ^ƉĂŶŝƐŚ͕ƌŝŐŚĂŵzŽƵŶŐhŶŝǀĞƌƐŝƚLJ͕WƌŽǀŽ͕hd
Z E >> EW͘Ϯ
,ZKEK>K'/>WZK& ^^/KE> yW Z/ E
^K/>/EEKsdKZ :ƵŶĞϮϬϭϵͲWƌĞƐĞŶƚ
^K/>/EEKsd/KE^dZd '/^dͬKZD D Zͬs/^ Zͬ:hEdWZK& ^^KZ͕ĂLJƌĞĂ͕ĂůŝĨŽƌŶŝĂ
tŽƌŬǁŝƚŚĂǀĂƌŝĞƚLJŽĨŽƌŐĂŶŝnjĂƚŝŽŶƐŝŶĞŵƉůŽLJŝŶŐƐLJƐƚĞŵƐƚŚŝŶŬŝŶŐĨŽƌƐŽĐŝĂůƐLJƐƚĞŵƐ͕ǁŝƚŚĂĨŽĐƵƐŽŶŐƌŽǁƚŚ͕
ŝŶĐƌĞĂƐĞĚƐŽĐŝĂůŝŵƉĂĐƚ͕ĞĨĨŝĐŝĞŶĐŝĞƐĂŶĚĞĂƌŶĞĚŝŶĐŽŵĞƐƚƌĂƚĞŐŝĞƐ͘ůŝĞŶƚƐŝŶĐůƵĚĞ ĚƵĐĂƚŝŽŶĂůŝŶƐƚŝƚƵƚŝŽŶƐ͕ŶŽŶƉƌŽĨŝƚƐ͕
ƐŽĐŝĂůĞŶƚĞƌƉƌŝƐĞƐ͕ͲŽƌƉƐĂŶĚĞŶƚƌĞƉƌĞŶĞƵƌƐ͘^ŬŝůůĞĚĨĂĐŝůŝƚĂƚŽƌĨŽƌŽĂƌĚƌĞƚƌĞĂƚƐĂŶĚWůĂŶŶŝŶŐƐĞƐƐŝŽŶƐ͘
/'E/d /E^d/dhd ͕W/&/^,KK>K&Z >/'/KE;W^ZͿ͕ĞƌŬĞůĞLJ͕ĂůŝĨŽƌŶŝĂ KĐƚŽďĞƌϮϬϭϲͲDĂLJϮϬϭϵ
/ŶƚĞƌŝŵ džĞĐƵƚŝǀĞŝƌĞĐƚŽƌͬ džĞĐƵƚŝǀĞŝƌĞĐƚŽƌͬŽͲ džĞĐƵƚŝǀĞŝƌĞĐƚŽƌ
Ŷ ŶĐŽƌĞ&ĞůůŽǁ͕ƉůĂĐĞĚĂƚƚŚĞ/ŐŶŝƚĞ/ŶƐƚŝƚƵƚĞ͕ƚŚĞůĞĂĚĞƌƐŚŝƉĂŶĚŝŶŶŽǀĂƚŝŽŶůĂďĂƚW^Z͕ƌĞƐƉŽŶƐŝďůĞĨŽƌĚĞǀĞůŽƉŝŶŐ
ǀŝƐŝŽŶĂƌLJƐŽĐŝĂůůLJƌĞƐƉŽŶƐŝďůĞůĞĂĚĞƌƐďLJďƌŝĚŐŝŶŐĂŶĐŝĞŶƚǁŝƐĚŽŵĂŶĚĚŝƐƌƵƉƚŝǀĞŝŶŶŽǀĂƚŝŽŶƚŚƌŽƵŐŚƚŚĞĐƌĞĂƚŝŽŶŽĨ
ŝŶŶŽǀĂƚŝǀĞƉŽƐƚͲŐƌĂĚƵĂƚĞĞĚƵĐĂƚŝŽŶĂůƉƌŽŐƌĂŵƐƚŚƌŽƵŐŚĂĐŽůůĂďŽƌĂƚŝŽŶŽĨĨĂĐƵůƚLJĨƌŽŵ^ŝůŝĐŽŶsĂůůĞLJ͕ĞƐŝŐŶdŚŝŶŬĞƌƐ
ĨƌŽŵ/ĚĞŽĂŶĚdŚĞŽůŽŐŝĂŶƐĨƌŽŵƚŚĞWĂĐŝĨŝĐ^ĐŚŽŽůŽĨZĞůŝŐŝŽŶ͘ůůƉƌŽŐƌĂŵƐǁĞƌĞƚĂƐŬĞĚǁŝƚŚŝŶĐƌĞĂƐŝŶŐĞĂƌŶĞĚ
ŝŶĐŽŵĞĨŽƌƚŚĞĐĂĚĞŵLJ͘dŚĞ/ŐŶŝƚĞ/ŶƐƚŝƚƵƚĞŝƐƚŚĞƐƚĞǁĂƌĚŽĨƚŚĞƌĞůĂƚŝŽŶƐŚŝƉǁŝƚŚƐŚŽŬĂhĨŽƌƚŚĞWĂĐŝĨŝĐ^ĐŚŽŽůŽĨ
ZĞůŝŐŝŽŶ͘
^Ed/'K^K>hd/KE^'ZKhW͕^ĂŶ&ƌĂŶĐŝƐĐŽ͕ĂůŝĨŽƌŶŝĂ DĂƌĐŚϮϬϭϭͲ^ĞƉƚϮϬϭϲ
WƌŝŶĐŝƉĂů͕^ŽĐŝĂůWƌĂĐƚŝĐĞ͕ZĞƐĞĂƌĐŚΘĚǀĂŶĐĞĚŶĂůLJƚŝĐƐ͕DƵůƚŝĐƵůƚƵƌĂů'ƌŽǁƚŚŽŶƐƵůƚĂŶĐLJ
DĂŶĂŐĞĚĂŶĚ>ĞĂĚ^ŽĐŝĂůWƌĂĐƚŝĐĞĨŽƌDƵůƚŝĐƵůƚƵƌĂů'ƌŽǁƚŚŽŶƐƵůƚĂŶĐLJ͘ ĞǀĞůŽƉĞĚĂŶĚŝŵƉůĞŵĞŶƚĞĚ^ŽĐŝĂů
ƐƚƌĂƚĞŐŝĞƐƚŚĂƚĚƌŝǀĞďƵƐŝŶĞƐƐŐƌŽǁƚŚĨŽƌĐŽƌƉŽƌĂƚĞĐůŝĞŶƚƐĂƐǁĞůůĂƐĞĂƌŶĞĚŝŶĐŽŵĞƐƚƌĂƚĞŐŝĞƐĨŽƌŶŽŶƉƌŽĨŝƚƐ͕
ĚĞƐŝŐŶĞĚƚŽĂĐŚŝĞǀĞŐƌŽǁƚŚĨƌŽŵƚŚĞŵƵůƚŝĐƵůƚƵƌĂůŵĂƌŬĞƚƐ͘/ŶĐŽƌƉŽƌĂƚĞĚƐŽĐŝĂůŵĞƚƌŝĐƐŝŶƚŽŽƌƉŽƌĂƚĞ
ĂƐŚďŽĂƌĚƐĂŶĚĞĂƌŶĞĚŝŶĐŽŵĞŵĞƚƌŝĐƐŝŶƚŽEŽŶƉƌŽĨŝƚĂƐŚďŽĂƌĚƐ͘ĞƐŝŐŶĞĚĐƵƐƚŽŵĞƌĞdžƉĞƌŝĞŶĐĞĞǀĂůƵĂƚŝŽŶ͕
ƌĞƐĞĂƌĐŚĂŶĚĂŶĂůLJƚŝĐƐƉƌŽũĞĐƚƐƚŽŐĂƚŚĞƌŶĞĞĚĞĚŝŶƐŝŐŚƚƐĨŽƌŝĚĞŶƚŝĨŝĐĂƚŝŽŶĂŶĚƉƌŝŽƌŝƚŝnjĂƚŝŽŶŽĨďƵƐŝŶĞƐƐŐƌŽǁƚŚ
ĂŶĚŵĂƌŬĞƚŝŶŐƐƚƌĂƚĞŐŝĞƐ͘ ůŝĞŶƚƐŝŶĐůƵĚĞĚZW͕sĞƌŝnjŽŶ͕,ĞĂůƚŚEĞƚ͕ĂƚŚŽůŝĐŚĂƌŝƚŝĞƐ͕dĞĂƐĚĂůĞYƵĂůŝƚLJ&ŽŽĚƐ
ĂŶĚWĞƉƐŝŽĂŵŽŶŐŽƚŚĞƌƐ͘
t' ^;tŽŵĞŶ͛ƐĐƚŝŽŶƚŽ'ĂŝŶ ĐŽŶŽŵŝĐ^ĞĐƵƌŝƚLJ͕ŶŽǁWƌŽƐƉĞƌĂͿ:ƵŶĞϮϬϬϴͲ&ĞďƌƵĂƌLJϮϬϭϭ
'ĞŶĞƌĂůDĂŶĂŐĞƌ͕^ĂŶ&ƌĂŶĐŝƐĐŽ^ŽĐŝĂů ŶƚĞƌƉƌŝƐĞĂŶĚŽͲŽƉƵƐŝŶĞƐƐĚǀŝƐĞƌ
ZĞƐƉŽŶƐŝďůĞĨŽƌůĂƵŶĐŚŝŶŐĂŶĚŵĂŶĂŐŝŶŐt' ^͛ŵŽƐƚƐƵĐĐĞƐƐĨƵůĞĐŽͲĨƌŝĞŶĚůLJĐůĞĂŶŝŶŐĐŽŽƉĞƌĂƚŝǀĞ;ƐŽĐŝĂů
ĞŶƚĞƌƉƌŝƐĞĨŽƌƚŚŽƐĞǁŝƚŚďĂƌƌŝĞƌƐƚŽĞŵƉůŽLJŵĞŶƚͿŝŶ^ĂŶ&ƌĂŶĐŝƐĐŽ͕ǁŝƚŚƌĞƐƵůƚƐϯϬйŚŝŐŚĞƌƚŚĂŶĂŶLJŽƚŚĞƌ
ƉƌĞǀŝŽƵƐůLJůĂƵŶĐŚĞĚĐŽͲŽƉ͕ǁŚŝůĞĚĞǀĞůŽƉŝŶŐĂƌĞƉůŝĐĂďůĞĐŽŽƉĞƌĂƚŝǀĞŵŽĚĞůƚŽĂƐƐŝƐƚt' ^ŝŶĨƵƌƚŚĞƌŝŶŐŝƚƐ
ŶŽŶͲƉƌŽĨŝƚŵŝƐƐŝŽŶŽĨĐƌĞĂƚŝŶŐŚĞĂůƚŚLJ͕ĚŝŐŶŝĨŝĞĚũŽďƐĨŽƌůŽǁͲŝŶĐŽŵĞǁŽŵĞŶ͘ ZĞƐƉŽŶƐŝďůĞĨŽƌŵĂŶĂŐŝŶŐƚŚĞ
ƐƚƌĂƚĞŐŝĐĂůůŝĂŶĐĞǁŝƚŚ^ĞǀĞŶƚŚ'ĞŶĞƌĂƚŝŽŶ͕ůŝĂŝƐŝŶŐǁŝƚŚĐŽŵŵƵŶŝƚLJďĂƐĞĚŽƌŐĂŶŝnjĂƚŝŽŶƐ͕ŽƚŚĞƌƐƉĞĐŝĂůŝŶƚĞƌĞƐƚ
ŐƌŽƵƉƐĂŶĚƚŚĞƉƌĞƐƐƚŽĂĚǀĂŶĐĞƚŚĞƐŽĐŝĂůũƵƐƚŝĐĞĂŶĚǁŽƌŬĨŽƌĐĞĚĞǀĞůŽƉŵĞŶƚŵŝƐƐŝŽŶ͘
^Ed/'K^K>hd/KE^'ZKhW͕^ĂŶ&ƌĂŶĐŝƐĐŽ͕ĂůŝĨŽƌŶŝĂ DĂLJϮϬϬϭͲ:ƵŶĞϮϬϬϴ
DĂŶĂŐŝŶŐWĂƌƚŶĞƌ͕DƵůƚŝĐƵůƚƵƌĂůDĂƌŬĞƚŝŶŐΘƵƐŝŶĞƐƐ^ƚƌĂƚĞŐLJ
DĂŶĂŐĞĚĂŶĚ>ĞĂĚDĂƌŬĞƚŝŶŐĂŶĚ^ƚƌĂƚĞŐLJƉƌĂĐƚŝĐĞŽĨƵƉƚŽϱϬĐŽŶƐƵůƚĂŶƚƐ͘ZĞƐƉŽŶƐŝďůĞĨŽƌEĞǁƵƐŝŶĞƐƐ
ĞǀĞůŽƉŵĞŶƚ͕ůŝĞŶƚ^ĞƌǀŝĐŝŶŐ͕WƌŽũĞĐƚDĂŶĂŐĞŵĞŶƚĂŶĚ^ƚƌĂƚĞŐLJĞƐŝŐŶŝŶŵƵůƚŝĐƵůƚƵƌĂů;ĨŽƌh͘^͘,ŝƐƉĂŶŝĐ͕
ĨƌŝĐĂŶŵĞƌŝĐĂŶ͕ƐŝĂŶŵĞƌŝĐĂŶĂŶĚ>'dͿŵĂƌŬĞƚƐĨŽƌĐŽƌƉŽƌĂƚĞĐůŝĞŶƚƐĂĐƌŽƐƐŝŶĚƵƐƚƌLJƐĞĐƚŽƌƐ͘ ůŝĞŶƚƐŝŶĐůƵĚĞ
:ŽŚŶƐŽŶΘ:ŽŚŶƐŽŶ͕,W͕ŵĞƌŝĐĂŶ džƉƌĞƐƐ͕ZW͕EĞƐƚůĞ͕ĂŵƉďĞůů͛Ɛ^ŽƵƉ͕D;dĞĐĂƚĞͬŽƐ ƋƵŝƐͬ^ŽůͿ͕,ƵŵĂŶĂ͘
Z E >> EW͘ϯ
&/ Z͘KD͕/E͕͘^ĂŶŝĞŐŽ͕ĂůŝĨŽƌŶŝĂϭϵϵϵͲϮϬϬϭ
'ĞŶĞƌĂůDĂŶĂŐĞƌͬh^,ŝƐƉĂŶŝĐDĂƌŬĞƚ
>ĂƵŶĐŚĞĚďŝͲůŝŶŐƵĂůĞͲĐŽŵŵĞƌĐĞƐŝƚĞƚŽh^,ŝƐƉĂŶŝĐDĂƌŬĞƚ͕ǁŝƚŚĞdžƉĂŶƐŝŽŶŝŶƚŽŐĞŶĞƌĂůh^ŵĂƌŬĞƚ͘ZĞƐƉŽŶƐŝďůĞ
ĨŽƌ^ĂůĞƐĂŶĚDĂƌĐŽŵĂƐǁĞůůĂƐĚĞĨŝŶŝŶŐƐŝƚĞĨƵŶĐƚŝŽŶĂůŝƚLJ͕ŵĞƌĐŚĂŶĚŝƐŝŶŐ͕ĐƵƐƚŽŵĞƌƐĞƌǀŝĐĞƌĞƋƵŝƌĞŵĞŶƚƐ͘ DĞĚŝĂ
ƐƉŽŬĞƐƉĞƌƐŽŶĨŽƌ&ŝĞƌĂ͘ĐŽŵŝŶƚŚĞh^ŵĂƌŬĞƚ͘
DZ< d/E'KE^h>dEdE:hEdhE/s Z^/dzWZK& ^^KZϭϵϵϱͲϭϵϵϵ
DŽŶƚĞƌƌĞLJ͕DĞdžŝĐŽĂŶĚ>ŝŵĂ͕WĞƌƵ
dĞĐŽĨDŽŶƚĞƌƌĞLJ;/d ^DͿŝŶDĞdžŝĐŽ͕ƚŚĞĐŽƵŶƚƌLJΖƐůĂƌŐĞƐƚƉƌŝǀĂƚĞƵŶŝǀĞƌƐŝƚLJ͕ĂŶĚƚŚĞhŶŝǀĞƌƐŝƚLJŽĨ>ŝŵĂĂŶĚ ^E͕
ƚŽƉƌĂŶŬŝŶŐhŶŝǀĞƌƐŝƚLJĂŶĚ'ƌĂĚƵĂƚĞƵƐŝŶĞƐƐ/ŶƐƚŝƚƵƚŝŽŶŝŶWĞƌƵ͘ƌĞĂƚĞĚĂŶĚƚĂƵŐŚƚ/ŶƚĞƌŶĂƚŝŽŶĂůEĞŐŽƚŝĂƚŝŽŶƐ͕
/ŶƚĞƌŶĂƚŝŽŶĂůDĂƌŬĞƚŝŶŐ͕ŝƌĞĐƚDĂƌŬĞƚŝŶŐĂŶĚ>ŽLJĂůƚLJDĂƌŬĞƚŝŶŐĐŽƵƌƐĞƐƚŽƵŶĚĞƌŐƌĂĚƵĂƚĞĂŶĚƉŽƐƚͲŐƌĂĚƵĂƚĞ
ƐƚƵĚĞŶƚƐ͘ŽŶƐŝƐƚĞŶƚůLJƌĂŶŬĞĚĂŵŽŶŐƚŽƉϯйŽĨĂůůƉƌŽĨĞƐƐŽƌƐĂĐĐŽƌĚŝŶŐƚŽƐƚƵĚĞŶƚĞǀĂůƵĂƚŝŽŶƐ͘
Kd, Z EdZ WZ E hZ/>EKZWKZd yW Z/ E
d, /EEKs'ZKhW͕/E͕͘DŝĂŵŝ͕&ůŽƌŝĚĂ͕ŽͲĨŽƵŶĚĞƌ
^ƚĂƌƚĞĚƚŚŝƐĂƚĂďĂƐĞDĂƌŬĞƚŝŶŐĐŽŵƉĂŶLJ͘ ^ĞƌǀŝĐĞĚŝŶƚĞƌŶĂƚŝŽŶĂůĐůŝĞŶƚƐƐƵĐŚĂƐ:ŽŚŶƐŽŶΘ:ŽŚŶƐŽŶ͕WƌŽĐƚĞƌΘ
'ĂŵďůĞ͕ĂŶŶŽŶ͕WŚŝůŝƉƐ͕ǀŽŶ͕EĞƐƚůĞ͕>ΖKƌĞĂůĂŶĚhŶŝůĞǀĞƌ͘ džƉĂŶĚĞĚƐĞƌǀŝĐĞƐƚŽϰĐŽƵŶƚƌŝĞƐŝŶ>ĂƚŝŶŵĞƌŝĐĂŝŶ
ϱLJĞĂƌƐĂŶĚŐƌĞǁƐƚĂĨĨƚŽϮϬϬ͘
D Z/E yWZ ^^dZ^KDWEz͕DŝĂŵŝ͕&ůŽƌŝĚĂ͕ŝƌĞĐƚŽƌŽĨDĂƌŬĞƚŝŶŐ͕DĂƌŬĞƚZĞƐĞĂƌĐŚĂŶĚ^ƚƌĂƚĞŐŝĐ
WůĂŶŶŝŶŐ
DĂŶĂŐĞĚďƵĚŐĞƚŽĨŽǀĞƌh^ΨϱŵŝůůŝŽŶ͕ĐŽǀĞƌŝŶŐƐƚƌĂƚĞŐŝĐƉůĂŶŶŝŶŐ͕ŶĞǁƉƌŽĚƵĐƚĚĞǀĞůŽƉŵĞŶƚ͕ĂĚǀĞƌƚŝƐŝŶŐĂŶĚ
ŵĂƌŬĞƚŝŶŐĂĐƚŝǀŝƚŝĞƐŝŶŵŽƌĞƚŚĂŶϰϬĐŽƵŶƚƌŝĞƐŝŶ>ĂƚŝŶŵĞƌŝĐĂĂŶĚƚŚĞĂƌŝďďĞĂŶ͕ŝŶϯĚŝĨĨĞƌĞŶƚůĂŶŐƵĂŐĞƐ͘
^ƵƉĞƌǀŝƐĞĚƐƚĂĨĨŽĨϭϱ͘
EKEWZK&/dͬKZKDD/dD Ed^
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Submit Date: Sep 27, 2024
First Name Middle
Initial
Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Employer Job Title
Contra Costa County Boards & Commissions
Application Form
Profile
District Locator Tool
Resident of Supervisorial District:
District 5
Length of Employment
5 years
Do you work in Contra Costa County?
Yes No
If Yes, in which District do you work?
1
How long have you lived or worked in Contra Costa County?
15 years
Are you a veteran of the U.S. Armed Forces?
Yes No
Board and Interest
Which Boards would you like to apply for?
Resource Conservation District: Submitted
Lorena Castillo
Martinez CA 94553
Groundwork Richmond Executie Director
Lorena Castillo
Seat Name
board
Have you ever attended a meeting of the advisory board for which you are
applying?
Yes No
If Yes, how many meetings have you attended?
60
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
Brokks Institute of Photography
Degree Type / Course of Study / Major
Bachelors
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
Lorena Castillo
Upload a Resume
Other Trainings & Occupational Licenses
Other Training A
Certificate Awarded for Training?
Yes No
Other Training B
Certificate Awarded for Training?
Yes No
Occupational Licenses Completed:
Qualifications and Volunteer Experience
Please explain why you would like to serve on this particular board,
commitee, or commission.
I have been serving on the Resource Conservation District Board for 6 years and I am
passionate about the work we do.
Describe your qualifications for this appointment. (NOTE: you may also
include a copy of your resume with this application)
I have worked in the non-profit sector for over 15 years and I believe it is my duty to give
back to my community.
Would you like to be considered for appointment to other advisory bodies for
which you may be qualified?
Yes No
Do you have any obligations that might affect your attendance at scheduled
meetings?
Yes No
If Yes, please explain:
Are you currently or have you ever been appointed to a Contra Costa County
advisory board?
Yes No
Lorena Castillo
If Yes, please list the Contra Costa County advisory board(s) on which you are
currently serving:
Resource Conservation District
If Yes, please also list the Contra Costa County advisory board(s) on which
you have previously served:
List any volunteer or community experience, including any advisory boards
on which you have served.
I currently serve on the Martinez Parks and Cultural Commission since 2020, Martinez
Kiwanis Club former President, 2012.
Conflict of Interest and Certification
Do you have a familial or financial relationship with a member of the Board of
Supervisors? (Please refer to the relationships listed under the "Important
Information" section below or Resolution No. 2021/234)
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants,
contracts, or other economic relationships?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I CERTIFY that the statements made by me in this application are true,
complete, and correct to the best of my knowledge and belief, and are made
in good faith. I acknowledge and undersand that all information in this
application is publicly accessible. I understand that misstatements and/or
omissions of material fact may cause forfeiture of my rights to serve on a
board, committee, or commission in Contra Costa County.
I Agree
Important Information
Lorena Castillo
1. This application and any attachments you provide to it is a public document and is
subject to the California Public Records Act (CA Government Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training
provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: (1)
file a Statement of Economic Interest Form also known as a Form 700, and (2)
complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be
accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days
per month.
6. Some boards, committees, or commissions may assign members to
subcommittees or work groups which may require an additional commitment of
time.
7. As indicated in Board Resolution 2021/234, a person will not be eligible for
appointment if he/she is related to a Board of Supervisors' member in any of the
following relationships:
(1) Mother, father, son, and daughter;
(2) Brother, sister, grandmother, grandfather, grandson, and granddaughter;
(3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law,
stepson, and stepdaughter;
(4) Registered domestic partner, pursuant to California Family Code section 297;
(5) The relatives, as defined in 1 and 2 above, for a registered domestic partner;
(6) Any person with whom a Board Member shares a financial interest as defined
in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a
business partner or business associate.
Lorena Castillo
Submit Date: Sep 25, 2024
First Name Middle
Initial
Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Employer Job Title
Contra Costa County Boards & Commissions
Application Form
Profile
District Locator Tool
Resident of Supervisorial District:
District 5
Length of Employment
12 years
Do you work in Contra Costa County?
Yes No
If Yes, in which District do you work?
District 6
How long have you lived or worked in Contra Costa County?
25+ years
Are you a veteran of the U.S. Armed Forces?
Yes No
Board and Interest
Which Boards would you like to apply for?
Resource Conservation District: Submitted
Renee Fernandez-Lipp
Concord
Pittsburg CA 94565
PG&E Principal
Renee Fernandez-Lipp
Seat Name
Board of Directors
Have you ever attended a meeting of the advisory board for which you are
applying?
Yes No
If Yes, how many meetings have you attended?
60+
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
GOLDEN GATE UNIVERSITY
Degree Type / Course of Study / Major
MASTERS BUSINESS ADMINISTRATION (MBA)
Degree Awarded?
Yes No
College/ University B
Name of College Attended
CSU LONG BEACH
Degree Type / Course of Study / Major
BS MECHANICAL ENGINEERING
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Renee Fernandez-Lipp
Upload a Resume
Degree Awarded?
Yes No
Other Trainings & Occupational Licenses
Other Training A
UC Davis - SUSTAINABILITY AND THE BUILT ENVIRONMENT
Certificate Awarded for Training?
Yes No
Other Training B
Certificate Awarded for Training?
Yes No
Occupational Licenses Completed:
Qualifications and Volunteer Experience
Please explain why you would like to serve on this particular board,
commitee, or commission.
I am a current member of the RCD Board of Directors whose term ends in 2024. Seeking re-
appointment.
Describe your qualifications for this appointment. (NOTE: you may also
include a copy of your resume with this application)
I have 25+ years of experience developing and implementing programs that promote energy
efficiency, renewable energy, demand response, water conservation, and waste diversion. I
am also a LEED accredited professional who has lead multiple LEED certification projects to
completion. See resume for professional experience.
Would you like to be considered for appointment to other advisory bodies for
which you may be qualified?
Yes No
Do you have any obligations that might affect your attendance at scheduled
meetings?
Yes No
Renee Fernandez-Lipp
If Yes, please explain:
Are you currently or have you ever been appointed to a Contra Costa County
advisory board?
Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are
currently serving:
If Yes, please also list the Contra Costa County advisory board(s) on which
you have previously served:
List any volunteer or community experience, including any advisory boards
on which you have served.
Sustainability Commission - current Resource Conservation District - current Pittsburg
Community Advisory Commission - past
Conflict of Interest and Certification
Do you have a familial or financial relationship with a member of the Board of
Supervisors? (Please refer to the relationships listed under the "Important
Information" section below or Resolution No. 2021/234)
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants,
contracts, or other economic relationships?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I CERTIFY that the statements made by me in this application are true,
complete, and correct to the best of my knowledge and belief, and are made
in good faith. I acknowledge and undersand that all information in this
application is publicly accessible. I understand that misstatements and/or
omissions of material fact may cause forfeiture of my rights to serve on a
board, committee, or commission in Contra Costa County.
I Agree
Renee Fernandez-Lipp
Important Information
1. This application and any attachments you provide to it is a public document and is
subject to the California Public Records Act (CA Government Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training
provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: (1)
file a Statement of Economic Interest Form also known as a Form 700, and (2)
complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be
accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days
per month.
6. Some boards, committees, or commissions may assign members to
subcommittees or work groups which may require an additional commitment of
time.
7. As indicated in Board Resolution 2021/234, a person will not be eligible for
appointment if he/she is related to a Board of Supervisors' member in any of the
following relationships:
(1) Mother, father, son, and daughter;
(2) Brother, sister, grandmother, grandfather, grandson, and granddaughter;
(3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law,
stepson, and stepdaughter;
(4) Registered domestic partner, pursuant to California Family Code section 297;
(5) The relatives, as defined in 1 and 2 above, for a registered domestic partner;
(6) Any person with whom a Board Member shares a financial interest as defined
in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a
business partner or business associate.
Renee Fernandez-Lipp
RENÉE FERNANDEZ-LIPP
Utility professional with over 25 years of progressive experience supporting programs and projects related to the safe
and reliable generation and utilization of energy.
SUMMARY OF KEY ROLES AND SKILLS:
Over 15 years of engineering, statistical analysis and financial analysis experience.
Over 10 years of community relations, sales and strategic customer relationship management experience
Over 10 years of account, program, project, operations, and personnel management experience.
PROFESSIONAL EXPERIENCE:
Pacific Gas & Electric 08/12 – Present
Principal – Public Safety Specialist, Power Generation
Responsible for developing, executing and promoting public safety related materials and projects related to power
generation assets. Representative accomplishments include:
Authoring the first canal entry emergency response plan
Authoring the first power generation annex to the Corporate Emergency Response plan
Manager - Governance, Planning and Strategy
Responsible for providing strategic planning and direction for the Vegetation Management Program with managerial
oversight of the following groups:
Contract Management
Metrics Reporting
Forecasting and budget management
Quality Assurance/Quality Control
Public Education
Principal, Portfolio Program Manager
Responsible for managing Transmission Integrity Management Program (TIMP) expense and PCC budgets
representing over $190M annually. Representative accomplishments include:
Leading TIMP portfolio forecasting and work prioritization efforts through two S1/S2 planning sessions and one
rate case.
Spearheading the development of critical internal processes and procedures to optimize and formalize forecasting
and budget management activities, new project funding requests, service and equipment/tools procurement, project
close-outs, and employee on-boarding.
Recruiting, training, managing, coaching and mentoring the inaugural Information & Process Management team.
Instituting processes and weekly meetings to vastly improve communications and coordination between TIMP and
groups (both internal and external to PG&E) that deliver engineering, implementation, and project management
services to the TIMP organization.
Leading a team of cross-functional, inter-LOB subject matter experts through the successful completion of a
quality assurance investigation that resulted in the implementation of several new internal and external quality
control processes and procedures.
Revamping and chairing the TIMP Steering Committee responsible for providing guidance and direction to the
TIMP execution team.
Preparing PG&E’s Protocol I response for the 2014 Pipeline and Hazardous Materials Safety Administration
(PHMSA) TIMP audit.
Senior Gas Risk Specialist – Gas Operations Gas Safety Excellence
GT&S Rate Case witness assistant and primary point of contact to Transmission and Storage asset families for LOB
risk assessment and management efforts. Representative accomplishments included:
Developing the GT&S rate case Threat Matrix Summary that provided a visual representation of the correlation
between PG&E’s program funding requests and PG&E’s key risk/threat mitigation strategies.
Collaborating with senior management, Asset Family Owners and subject managers to identify, evaluate and
document LOB operational risks and associated mitigation strategies and programs.
Providing 2014 Risk Register Refresh project management oversight, strategy and direction for the Transmission
and Storage asset families.
Drafting rate case testimony highlighting PG&E’s risk management process and its use in developing mitigation
programs.
Senior Program Manager - Gas Operations Regulatory Support
GT&S Rate Case manager and senior lead for regulatory and compliance filings. Representative accomplishments
included:
Working closely with the LOB EVP, VPs and other members of the senior management team including subject
matter experts to develop the strategy and direction of the 2015 GT&S rate case.
Collaborating with Integrity Management, Regulatory Affairs, Legal, Investment Planning, AFOs and SMEs to
develop rate case testimony, work papers, data request responses, and guidance documents to support 2015 GT&S
and 2014 GRC funding requests for Integrity Management Programs.
Providing strategy, direction, scheduling, resource management and oversight of cross-functional teams in the
development of regulatory and compliance filings for gas transmission and distribution operations such as the
PSEP Quarterly Compliance report and Bi-annual Gas Safety Reports.
PL Energy, LLC 04/10 – 8/12
Senior Energy Consultant
Provided engineering and project management services in support of PG&E and SCE demand side management
programs. Representative accomplishments included:
Performing over 100 NRR-DR due diligence reviews involving site inspections, measurement and verification, and
detailed engineering and financial analyses to verify energy savings and ensure adherence to program policies for
large industrial and agricultural customers.
Conducting large industrial and healthcare market sector energy audits to identify energy efficiency, demand
response and renewable energy programs and projects.
Training, mentoring, and coaching of new energy engineers.
Working closely with company cofounders to identify new revenue opportunities.
Waste Management, Inc. (WM)06/08 - 04/10
Green Squad Regional Manager / Energy & Water Solutions Practice Manager
Managed a cross-functional team of engineers and environmental scientists providing services related to sustainable
business practices including, but not limited to, energy efficiency, renewable energy, water conservation, waste
management, green building certification, carbon accounting and greenhouse gas management. Representative
accomplishments included:
Strategizing with WM senior executive team in Houston to build out Green Squad business plan and launching
Green Squad Northern California operations.
Recruiting, training, coaching, mentoring, and managing the inaugural Northern California sustainability
consulting team.
Developing operating policies, processes and procedures and identifying system improvement opportunities.
Securing the division’s first federal, large industrial and large commercial consulting contracts.
Implementing over $100k in internal WM annual energy savings measures and obtaining LEED certification for
two California WM facilities.
Reporting to executive leadership on Regional operations, financials, workload forecasts, resource needs, and new
business opportunities.
Representing Green Squad and presenting on key service offerings at trade conferences.
Alternative Energy Systems Consulting, Inc.01/06 - 06/08
Senior Energy Engineer / Senior Program Manager
Managed a team of engineers providing consulting services critical to the implementation of PG&E and SCE demand
side management and self generation programs. Primary point of contact for PG&E contracts. Representative
accomplishments included:
Growing California team, operations and revenues by 300%.
Securing and managing over $2M in multi-year utility contracts.
Providing project management oversight and direction, planning and scheduling, budget management and QA/QC
for the NRR/DR, SGIP and TA/TI programs.
Assisting in the development of the CA NRR-DR program standards, training programs and white papers.
Recruiting, training, coaching, mentoring, and managing the Northern California engineering team.
Reporting to executive officers on Regional operations, financials, workload forecasts, resource needs, and new
business opportunities.
City and County of San Francisco (CCSF)10/03 – 01/06
Senior Environmental Specialist
Technical lead for CPUC/PG&E funded energy efficiency and renewable energy programs as well as sustainability and
environmental programs administered by CCSF. Representative accomplishments included:
Strategizing with senior management to develop new energy conservation and renewable energy projects and
programs.
Providing technical and project management support for the San Francisco Peak Energy Program (SFPEP) and
Environmental Justice Solar Installation grant program.
Developing program guidelines and checklists for SF Green Business Certification program.
Developing engineering analysis tools and customer report templates.
Preparing and delivering technical presentations and compliance reports on program metrics.
Identifying and conducting cost benefit analyses on new and emerging technologies.
Managing utility and trade ally partnerships.
EMCOR Energy Services 11/01 -10/03
Director of Business Development
Managed sales and marketing efforts for a large engineering, design, construction and operations firm providing
services related to energy efficiency, renewable energy, new construction and facilities management projects.
Representative accomplishments included:
Originating and securing over $2M in annual revenues.
Working closely with founding Principals to develop company’s annual business and sales & marketing plans.
Launching company’s first large scale marketing campaign and designing new marketing brochures.
Preparing sales forecasts, P&L statements and monthly reports to senior management.
Enron Energy Services 11/00 - 10/01
Account Manager
Managed relationships, provided energy supply contract support, and maximized upselling opportunities within large
volume accounts of an energy, commodities, operations, and services company. Representative accomplishments
included:
Providing project management oversight and direction, planning and scheduling, budget management and QA/QC
for UC/CSU Strategic Energy Plan field assessment and engineering analysis projects.
Managing development and implementation of large-scale strategic energy plans for multiple accounts.
Preparing business plans and technical analyses for demand side management and distributed generation projects.
Successfully reconciling over $1M in energy billing disputes.
Researching and reporting on regulatory and compliance matters related to gas and electric operations.
Marketing and upselling.
Johnson Controls, Hayward, CA 05/99 - 11/00
Account Executive
Large account manager for a building controls, facilities management and energy services company. Representative
accomplishments included:
Originating new business opportunities, upselling to existing customers, and contract negotiations.
Job cost estimating, including the solicitation and evaluation of subcontractor quotes.
Securing financing through investment partners.
Coordinating transfer of scope, schedule and budget expectations to engineering and construction teams to ensure
successful project implementation.
Sempra Energy Solutions, Pleasanton CA 08/98 - 05/99
Energy Sales Engineer
Founding member of utility-owned energy services team providing consulting services related for energy efficiency
and distributed generation programs and projects. Representative accomplishments included:
Providing engineering analysis support and new technical tools creation to optimize and simplify business
development process.
Developing strategic relationships with trade allies.
Developing presentations, spreadsheets and supporting materials for start-up team.
Evaluating new technologies and their potential application in local projects.
Representing the company and presenting on key service offerings at trade conferences.
Noresco/ERI Services, Inc., Irvine, CA 07/93 - 08/98
Project Engineer
Lead engineer for an energy services company providing design and engineering services related to large energy
efficiency and power generation projects. Representative accomplishments included::
Conducting field inspections, technical and economic analyses, engineering design and computer aided drafting for
energy efficiency and distributed generation projects at large government, industrial, healthcare and higher
education institutions.
Designing a major central plant upgrade and fuel cell installation at a large government test lab.
Developing software tools for energy use technical and economic analyses.
Managing subcontractors and preparing technical specifications for equipment purchase and subcontractor work.
Leading team efforts to ensure compliance with all codes, standards and environmental regulations applicable to
ongoing projects.
Southern California Gas Company 11/91-9/94
Senior Energy Consultant
Gas operations special projects team member and team leader to a group of energy consultants providing community
outreach, engineering and support services to gas customers. Representative accomplishments included:
Providing project management oversight and direction, planning and scheduling, cost controls, resource
management and QA/QC for field assessment and engineering analysis projects.
Providing environmental compliance support to internal gas operations and external large industrial stakeholders.
Employee training, development, supervision and performance evaluation.
Developing best practices and procedures manuals.
DEGREES AND CERTIFICATIONS:
Master's Degree – MBA, Golden Gate University - San Francisco, CA
Bachelor's Degree - BS, Mechanical Engineering, CSU, Long Beach - Long Beach, CA
Utility Management Certification, Willamette University
Sustainability and the Built Environment / Renewable Energy Professional Certification, UC Davis – Davis, CA
Certified Energy Manager (CEM), Association of Energy Engineers (AEE)
LEED Accredited Professional (LEED AP), U.S. Green Building Council (USGBC)
Certified Green Globes Professional, Green Building Initiative (GBI)
Registered Engineer in Training (EIT), State of California
PRESENTATIONS:
“Introduction to Renewable Energy Technologies”, “Employment Opportunities in the Renewable Energy Sector”
Class taught at the Green Science Academy, September 2013
“Utilization of MSW as a Sustainable Energy Resource”. Presented at the ACEEE Summer Study, July 2009 and
at the AESP National Conference & Expo, February 2010
“Biomass Energy Conversion Methods”. Class taught at the Pacific Energy Center, November 2012.
“Innovations in Waste Diversion and Energy Conversion”. Presented at the Devry Sustainability Symposium,
April 2012.
BOARD AFFILIATIONS
Board of Directors (current) – Contra Costa County Resource Conservation District
Director (2016-2019) – Global Student Embassy
Submit Date: Sep 01, 2024
First Name Middle
Initial
Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Employer Job Title
Contra Costa County Boards & Commissions
Application Form
Profile
District Locator Tool
Resident of Supervisorial District:
District 5
Length of Employment
35 years
Do you work in Contra Costa County?
Yes No
If Yes, in which District do you work?
How long have you lived or worked in Contra Costa County?
50 years
Are you a veteran of the U.S. Armed Forces?
Yes No
Board and Interest
Which Boards would you like to apply for?
Resource Conservation District: Submitted
Igor O Skaredoff
Martinez CA 94553
retired from Shell staff chemist
Igor O Skaredoff
Seat Name
Board Director (my present position, due to expire.
Have you ever attended a meeting of the advisory board for which you are
applying?
Yes No
If Yes, how many meetings have you attended?
100 approx
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
San Jose State
Degree Type / Course of Study / Major
BS (Chemistry) & BA (Russian)
Degree Awarded?
Yes No
College/ University B
Name of College Attended
College of San Mateo
Degree Type / Course of Study / Major
AA/Chemistry
Degree Awarded?
Yes No
College/ University C
Name of College Attended
University of California at Berkeley
Igor O Skaredoff
Degree Type / Course of Study / Major
Ecology
Degree Awarded?
Yes No
Other Trainings & Occupational Licenses
Other Training A
Molecular Genetics @ Cal State Hayward, Fire Science Academy Reno, Hayward and
Instructor at University of Nevada Fire Science Academy and at a the US DOT Hazmat facility
at Pueblo, Colorado
Certificate Awarded for Training?
Yes No
Other Training B
Instructor: Fire Science Academy University of Nevada - Reno
Certificate Awarded for Training?
Yes No
Occupational Licenses Completed:
Qualifications and Volunteer Experience
Please explain why you would like to serve on this particular board,
commitee, or commission.
I have a strong interest in Resource Conservation. I feel that the collaborative and
cooperative mode of operation used by the RCD is the way I would like to contribute to
progress in this field. The RCD has been growing and becoming wore divers, and I would like
to continue to be part of this movement.
Igor O Skaredoff
Upload a Resume
Describe your qualifications for this appointment. (NOTE: you may also
include a copy of your resume with this application)
I have been on the Board,for more than 10 years and more recently, President, during which
time we have shepherded in the concept of Watershed Management, pioneered water-
conservation practices in east county among other accomplishments - these practices are
now the rule rather than the exception. We have built a state-of-the-art Salmonid Fish
Passage under Interstate 80 on Pinole Creek, cleaned up numerous legacy dump sites,
started up and continue to run several Watershed Management Councils, run numerous
Watershed Symposia. I have shepherded the RCD through changes is Staff and Executive
Directors and Board. I feel that I have been a stabilizing and progressive influence during
these turbulent times and would very much appreciate the opportunity carry on the work. I
am presently the president of this Board and have overseen a period of growth and
expanded effectiveness of this District. We have expanded the services we provide and the
clients we help and have expanded our share of clients. Our Board and Staff are now more
diverse than they have ever been, representing a wide and deep scope of expertise and
cultural, gender and ethnic attributes. We have greatly expanded our collaboration with
other RCD's and with other groups and agencies and serve a wider range of clients in an
expanding of services and projects. We are leaders in coping with the Corona pandemic,
having switched to working remotely and taking precautionary steps such as meeting
virtually before these measures became mandatory. I represented the RCD to the Contra
Costa chapter of the California Special Districts Association, and represent Contra Costa
Special Districts on LAFCo and the East Bay Regional Parks District Parks Advisory
Committee (PAC). I feel that these connections put me in a position to foster "cross-border"
cooperation and collaborations. It has been a pleasure and an honor to be part of this
renaissance and I would greatly appreciate the opportunity to continue this work.
Would you like to be considered for appointment to other advisory bodies for
which you may be qualified?
Yes No
Do you have any obligations that might affect your attendance at scheduled
meetings?
Yes No
If Yes, please explain:
Are you currently or have you ever been appointed to a Contra Costa County
advisory board?
Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are
currently serving:
Parks Advisory Committee - East Bay Regional Park District
Igor O Skaredoff
If Yes, please also list the Contra Costa County advisory board(s) on which
you have previously served:
Hazmat Commission, Special Districts Association, Concord Weapons Station Community
Advisory Panel, Walnut Creek Watershed Council, Alhambra Creek Watershed Council Shell
Community Advisory Panel, Kiwanis Club of Martinez President and Board Member
List any volunteer or community experience, including any advisory boards
on which you have served.
Please see above. Walnut Creek Watershed Council, a former member of the Contra Costa
County Hazardous Waste Commission and the Concord Naval Weapons Station Community
Advisory Panel as well as a former member of the California Association of Resource
Conservation Districts, serving one term as Treasurer as well.I have been working as a
volunteer in Contra Costa County for over 30 years. In addition to the activities listed above,
I was the coordinating author of at the Alhambra Creek Watershed Management Plan - the
first in our County.
Conflict of Interest and Certification
Do you have a familial or financial relationship with a member of the Board of
Supervisors? (Please refer to the relationships listed under the "Important
Information" section below or Resolution No. 2021/234)
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants,
contracts, or other economic relationships?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I CERTIFY that the statements made by me in this application are true,
complete, and correct to the best of my knowledge and belief, and are made
in good faith. I acknowledge and undersand that all information in this
application is publicly accessible. I understand that misstatements and/or
omissions of material fact may cause forfeiture of my rights to serve on a
board, committee, or commission in Contra Costa County.
I Agree
Important Information
Igor O Skaredoff
1. This application and any attachments you provide to it is a public document and is
subject to the California Public Records Act (CA Government Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training
provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: (1)
file a Statement of Economic Interest Form also known as a Form 700, and (2)
complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be
accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days
per month.
6. Some boards, committees, or commissions may assign members to
subcommittees or work groups which may require an additional commitment of
time.
7. As indicated in Board Resolution 2021/234, a person will not be eligible for
appointment if he/she is related to a Board of Supervisors' member in any of the
following relationships:
(1) Mother, father, son, and daughter;
(2) Brother, sister, grandmother, grandfather, grandson, and granddaughter;
(3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law,
stepson, and stepdaughter;
(4) Registered domestic partner, pursuant to California Family Code section 297;
(5) The relatives, as defined in 1 and 2 above, for a registered domestic partner;
(6) Any person with whom a Board Member shares a financial interest as defined
in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a
business partner or business associate.
Igor O Skaredoff
Contra Costa County
County Administrator's Office • 1025 Escobar St • Martinez, CA 94553 • www.contracosta.ca.gov
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Monday, Sept 2, 2024 Phone: (925) 655-2056
Email: julie.enea@cao.cccounty.us
ARE YOU INTERESTED IN RESOURCE CONSERVATION?
The Contra Costa County Board of Supervisors is seeking individuals to serve on the Board
of Directors for the Contra Costa Resource Conservation District (CCRCD). The CCRCD’s
mission is to facilitate conservation and stewardship of the natural resources in our county.
CCRCD is a state legislated special district governed under Division 9 of the CA Public
Resources Code which stipulates that a Director must be a registered voter in California
and:
1) Reside within Contra Costa County and either own real property in the county or have
served for two years or more as a CCRCD Associate director ; or
2) Be a designated agent of a resident landowner within the county.
Qualified candidates with a demonstrated interest in conservation and stewardship of
natural resources are encouraged to apply. The County Board of Supervisors will make
appointments to fill three vacancies effective December 1, 2024 for four-year terms expiring
on November 30, 2028. Board of Directors meetings are held on the third Thursday of
each month in Pleasant Hill.
Application forms can be obtained from the Clerk of the Boa rd of Supervisors by calling
(925) 655-2000 or visiting the County webpage at https://www.contracosta.ca.gov/3418.
Applications should be returned to the Clerk of the Board of Supervisors, County
Administration Building, 1025 Escobar St., Martinez, CA 94553, no later than 5:00 p.m.
on Friday, September 27, 2024. Applications can also be emailed to
ClerkoftheBoard@cob.cccounty.us.
Applicants should plan to be available for public interviews to be held virtually via Zoom on
Monday, October 14, 2024.
More information about the Contra Costa Resource Conservation District can be obtained
by visiting www.ccrcd.org or by calling Patty Pell at (925) 690-4149.
####
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3660 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:REAPPOINT Supervisor John Gioia as the Board of Supervisors representative and reappoint
Supervisor Diane Burgis as the Board's alternate representative on the California State Association of
Counties' Board of Directors to new terms beginning November 30, 2024 and ending on November
29, 2025, as recommended by Supervisor Glover.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To: Board of Supervisors
From:Monica Nino, County Administrator
Report Title:APPOINTMENTS TO THE CALIFORNIA STATE ASSOCIATION OF COUNTIES BOARD
OF DIRECTORS
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
REAPPOINT Supervisor John Gioia as the Board of Supervisors' representative and Supervisor Diane Burgis
as the Board's alternate representative on the California State Association of Counties (CSAC) Board of
Directors to new terms beginning on November 30, 2024 and ending on November 29, 2025.
FISCAL IMPACT:
The recommendation results in no fiscal impact to the County. CSAC board members are paid no stipend.
BACKGROUND:
The terms of office for the CSAC Board of Directors seat and its Alternate will expire on November 30, 2024.
The primary purpose of CSAC is to represent county government before the California Legislature,
administrative agencies and the federal government. CSAC places a strong emphasis on educating the public
about the value and need for county programs and services. CSAC’s long-term objective is to significantly
improve the fiscal health of all California counties so they can adequately meet the demand for vital public
programs and services. All 58 California counties are dues-paying members of the association. Under
provisions of the CSAC Constitution, members of the Board of Directors and alternates are nominated by their
respective boards of supervisors and appointed by the CSAC Executive Committee to a one-year term of office
commencing with the first day of the CSAC annual conference.
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This year, that conference will begin on Monday, November 18, 2024. Any member of the Board of
Supervisors is eligible for the directorship. CSAC holds two annual meetings for its membership: the Spring
Legislative Conference in Sacramento and the Annual Meeting in November. CSAC's Board of Directors holds
its first meeting of each year at the association's annual conference. Thus, it is important that the Board of
Supervisors send its newly appointed board representative to this first meeting. The new Board of Directors will
meet at the annual conference, first by caucus (urban, suburban, and rural) to nominate CSAC officers and
Executive Committee members, and again as a full Board to elect the 2025 Executive Committee and to
conduct other business. Under the CSAC Constitution, Executive Committee members are elected from the
membership of the Board of Directors.
CONSEQUENCE OF NEGATIVE ACTION:
If no appointments are made prior to the 2024 CSAC Conference, Contra Costa County will not have
representation on the Board of Directors.
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Legislation Details (With Text)
File #: Version:124-3661 Name:
Status:Type:Consent Item Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE, the Purchasing Agent, or designee, to execute, on behalf of the Clerk-
Recorder, a purchase order with ELD Experts, LLC (dba Monarch), in an amount not to exceed
$45,499, for the acquisition of security cameras, fixtures, and related hardware and software. (100%
General Fund, California Help America Vote Act grant)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Kristin Connelly, Clerk-Recorder
Report Title:Purchase Order for Security Cameras
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE, the Purchasing Agent, or designee, to execute, on behalf of the County Clerk-
Recorder, a purchase order with ELD Experts LLC, (dba Monarch), in an amount not to exceed $45,499, for the
purchase of Verkada security cameras, fixtures, and all related hardware and software.
FISCAL IMPACT:
This request is within the Clerk-Recorder Department operating budget (100% General Fund) and will be
reimbursed by California Help America Vote Act grant funding.
BACKGROUND:
ELD Experts LLC, d/b/a Monarch, the vendor, was assigned to the Clerk-Recorder Department by Verkada
Inc., the manufacturer. The Clerk-Recorder had Verkada security cameras first installed in June, 2022, and
would like to obtain additional camera units for enhanced coverage at the Department’s main office and
neighboring Operations Center.
Verkada is a local Bay Area-based company and leading manufacturer in cloud-managed security systems. The
Verkada IP network protocol security has been accepted by the County’s Department of Information
Technology and Verkada products are installed in many County facilities already, such as Health Services,
Contra Costa Regional Medical Center, and the Office of the Sheriff.
The Terms of Service with ELD Experts LLC, (dba Monarch), include an indemnity provision from the County
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to Monarch and a limitation of liability that caps liability at the amount of fees paid to Monarch during the 24
months preceding any claim. Verkada’s Terms of Service include an indemnity provision from the County to
Verkada and a limitation of liability that caps damages at $50.
CONSEQUENCE OF NEGATIVE ACTION:
The Clerk-Recorder will not be able to procure sufficient cameras to ensure surveillance of its facilities.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3662 Name:
Status:Type:Consent Item Passed
File created:In control:10/18/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with NBS
Government Finance Group in an amount not to exceed $14,000 for consultation and review of billing
methodology for conducting elections on behalf of participating jurisdictions, for the period November
5, 2024 through February 28, 2025. (100% General Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Kristin Connelly, Clerk-Recorder
Report Title:Contract for Election Billing Methodology Consultation
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with NBS Government
Finance Group in an amount not to exceed $14,000 for consultation and review of billing methodology for
conducting elections on behalf of participating jurisdictions, for the period November 5, 2024 through February
28, 2025.
FISCAL IMPACT:
100% General Fund.
BACKGROUND:
The Clerk-Recorder Department’s Elections Division is charged with conducting elections on behalf of
jurisdictions within the County. The Department seeks consultation about the cost-recoverability of functions
and capital equipment related to the conduction of elections, as well as methodology of distributing those costs
to jurisdictions participating in a consolidated election.
The Department charges participating jurisdictions for the goods and services necessary to conduct the election,
currently evenly dividing costs amongst all participating jurisdictions. The Department would like to consider
weighing charges to districts based upon the size and complexity of contest items to appear on the ballot. NBS
Government Finance Group will assist the Department in reviewing charges related to the 2024 November
General Election, comparisons of election billing methodologies from other California counties’ Registrar
offices, and advisement on potential changes to billing methodologies for future elections.
CONSEQUENCE OF NEGATIVE ACTION:
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The Department would lack the capacity to thoroughly evaluate its election billing methodology, resulting in
continuance of current practices which may omit reimbursement of costs related to election equipment and
functions and potentially unrealized revenue. Costs borne by jurisdictions participating in consolidated
elections would be evenly divided without consideration of ballot item size and complexity.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3741 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a
contract amendment with Robert Gurule (dba Water Heaters Express), to extend the term from July
31, 2025 through July 31, 2026 and increase the payment limit by $400,000 to a new payment limit of
$600,000 for the purchase or repair of additional water heater equipment. (100% State and Federal
Weatherization Program funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:John Kopchik, Director, Conservation and Development
Report Title:Weatherization Contract Amendment - Water Heaters Express (C46814-01)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract
amendment with Robert Gurule (dba Water Heaters Express), to extend the term from July 31, 2025 through
July 31, 2026 and increase the payment limit by $400,000 to a new payment limit of $600,000 for the purchase
or repair of additional water heater equipment.
FISCAL IMPACT:
100% State and Federal Weatherization Program Funds. No impact on the County General Fund.
BACKGROUND:
The Department of Conservation and Development (DCD)has partnered with the Employment and Human
Services Department (EHSD)for the past 20 years to provide energy-saving home improvements to low-
income families throughout unincorporated Contra Costa County,as well as the County’s 19 cities.This
funding is provided by State and federal grant programs including,but not limited to,the Low-Income Home
Energy Assistance Program (LIHEAP),the Energy Crisis Intervention Program (ECIP),and the Department of
Energy (DOE).
With these grants,the Weatherization Program may provide homes with hot water heaters,furnaces,
refrigerators,microwaves,doors,windows,LED (light emitting diode)light bulbs,LED night lights,Tier 2
Advanced power strips,occupancy sensors,weather-stripping,ceiling fans,and attic insulation.Homes receive
a blower door test (a diagnostic tool to locate and correct air infiltration),and homes with gas appliances
receive a combustion appliance safety test that checks for carbon monoxide gas leakage.Homes with gas
appliances are provided with a carbon monoxide alarm.
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Under its grant funding contract,the Weatherization Program is required to meet minimum unit production
goals (number of homes weatherized)by the end of its annual grant contract term.Failure to maintain the
required production goals may result in the State reallocating our share of funding to other counties and could
jeopardize our future funding.This contract amendment is necessary because we have need for additional
services from Water Heaters Express that will allow the Weatherization Program to have ready access water
heaters and other necessary supplies and equipment to weatherize homes and meet production goals.
CONSEQUENCE OF NEGATIVE ACTION:
A denial would prevent DCD Weatherization Program from replacing or repairing additional water heater
equipment.
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Legislation Details (With Text)
File #: Version:124-3742 Name:
Status:Type:Consent Item Passed
File created:In control:10/17/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an
agreement with the Metropolitan Transportation Commission (MTC) to provide a waiver of claims and
indemnification by the County to enable the County to receive $500,000 in technical assistance from
MTC consultants for priority production area planning and implementation. (100% MTC funds, no
County match)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:John Kopchik, Director, Conservation and Development
Report Title:Agreement with the Metropolitan Transportation Commission to provide a waiver of claims and
indemnification.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an
agreement with the Metropolitan Transportation Commission (MTC) to provide a waiver of claims and
indemnification by the County to enable the County to receive $500,000 in technical assistance from MTC
Consultants for priority production area planning and implementation.
FISCAL IMPACT:
There is no fiscal impact.
BACKGROUND:
On June 17, 2019, the Metropolitan Transportation Commission (MTC) and the Association of Bay Area
Governments (ABAG) released an open call for letters of interest for a new pilot program that introduced
Priority Production Areas (PPAs) as a new Priority Area designation. Priority Areas are specific locations well
suited for a specific use and previously only included Priority Development Areas (PDAs) and Priority
Conservation Areas (PCAs). PPAs were based on new criteria developed by ABAG/MTC that called for the
enhancement and protection of industrial areas. The intention of the pilot program was to protect and support
the Bay Area’s industrial and manufacturing sectors through the provision of resources and implementation of
streamlining actions. Thus, these PPAs are areas that are consistent with current land use designations, have the
capacity to add jobs, and spur economic growth.
On December 17, 2019, the Board of Supervisors adopted Resolution No. 2019/636, nominating two County
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areas in Bay Point and Pacheco as Association of Bay Area Governments/Metropolitan Transportation
Commission's recognized Priority Production Areas, and supporting the City of Antioch's nomination of the
Wilbur Avenue corridor. At that point in the pilot program, there was no associated grant funding.
In December 2022, the MTC released a solicitation for funding proposals for jurisdictions seeking planning
grants and technical assistance for their PPAs. The PPA Pilot Program makes available technical assistance
(TA) worth up to $750,000 for projects focused on developing shared analysis or frameworks for implementing
programs/policies across multiple PPAs, with no match required.
On February 7, 2023, the Board of Supervisors authorized the Department of Conservation and Development to
apply for an accept grant funding of up to $750,000 from the MTC for the Northern Waterfront Priority
Production Areas Technical Assistance Project.
On June 28, 2023, the County was approved for an award of $500,000 in grant funding from MTC for the
Northern Waterfront Priority Production Areas Technical Assistance Project for the feasibility analysis,
framework, and template materials necessary for local staff to get PPA-related programs or policies adopted
across multiple PPAs in the Northern Waterfront, namely those in the County and in the Cities of Concord,
Pittsburg, Antioch and Oakley.
To assist local public agencies with the procurement of and contracting of technical expertise, MTC has entered
or will enter into professional services agreements with several consulting firms under which consultants will
provide assistance to the County and the local jurisdictions for local planning and implementation. MTC
requires jurisdictions receiving technical assistance to execute the recommended agreement to be able to access
these services.
CONSEQUENCE OF NEGATIVE ACTION:
The Department of Conservation and Development would be prevented from receiving the technical expertise
and assistance for local planning and implementation from several consulting firms that MTC has entered or
will enter into professional services agreements for the Technical Assistance for Priority Production Area
Planning and Implementation.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3746 Name:
Status:Type:Consent Item Passed
File created:In control:10/29/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE an allocation of $1,150,000 from the Livable Communities Trust (District V portion) to
provide expanded education, recreation, childcare, and food security services and benefits to
communities in District V, and AUTHORIZE the Conservation and Development Director, or designee,
to execute contracts in a total amount not to exceed $1,150,000 with identified public and private
nonprofit organizations to carry out the services and benefit activities, for the period November 1,
2024 through June 30, 2026, as recommended by Supervisor Glover. (100% Livable Communities
Trust funds, District V portion)
Attachments:1. Attachment A LCT Project List 11-5-2024 BOS, 2. Attachment B LCTF 24-26 District V Project
Recommendations
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:John Kopchik, Director, Conservation and Development
Report Title:Allocation of Livable Communities Trust Fund District V
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
1.APPROVE an allocation of $1,150,000 from the Livable Communities Trust (District V portion) to
provide expanded education, recreation, childcare, and food security services and benefits to
communities in District V, as recommended by Supervisor Glover.
2.AUTHORIZE the Conservation and Development Director, or designee, to execute contracts with
identified public and private nonprofit organizations to carry out the services and benefit activities, as
specified in Attachment B, for the period November 1, 2024 through June 30, 2026
FISCAL IMPACT:
No General Fund impact. The $1,150,000 required for the contracts will come from the District V allocation of
the deposits into the Livable Community Trust (Fund). The current available balance in the District V portion of
the fund is $1,444,398.65.
BACKGROUND:
The Livable Communities Trust Fund is a Special Mitigation Fund that was established by the Board of
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Supervisors on November 15, 2005, following the approval of the Camino Tassajara Combined General Plan
Amendment Project, also knows as the Alamo Creek and Intervening Property residential projects, and was
required as a condition of approval. The Fund was established to implement the County’s Smart Growth Action
Plan. The residential developers pay an $8,000 per unit fee (excluding the affordable housing portions of the
projects) into the fund. The Department of Conservation and Development administers the Fund.
On December 3, 2013, the Board of Supervisors determined that revenue from the Fund should be spent
equally among the supervisorial districts. At complete build-out, deposits to the Fund will total $8,448,000. As
of October 30, 2024, the account has collected $8,376,000 in revenue fees, and $1,420,993.24 accrued interest
with $4,608,494.50 remaining in uncommitted funds. The approved expenditures to date, with the proposed
allocations, are attached (Attachment A).
The programs and project that have been selected to receive funding are necessary components to a vibrant and
healthy community with resources that lead to economic development and community engagement. These
programs and projects usually encourage accessibility through public transportation, which foster smart growth
principles. The use of the fund for support of each of these programs and projects supports Smart Growth
Action Plan number 4: To promote economic revitalization in urban infill communities.
As recommended by Supervisor Glover, Attachment B includes the recommended Livable Communities Trust
funding allocations with a short description of each project/program.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the recommended allocations will result in delays in implementing important projects/programs that
directly benefit the residents of the District V.
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Liveable Communities Trust Fund
List of Projects
Project
No.Board Date
Rate of
1,834,549$ 434,973$ 450,000$ 1,753,977$ 1,615,000$ 3,428,777.49$ 1,509,721.15$ 56%
2024-13 11/5/2024
Martinez Unified 4. Economic Revitalization in Urban
2024-12 11/5/2024
Unified School 4. Economic Revitalization in Urban
2024-11 11/5/2024
Pittsburg Unified 4. Economic Revitalization in Urban
2024-10 11/5/2024
Antioch Unified 4. Economic Revitalization in Urban
2024-09 11/5/2024
Pittsburg High 4. Economic Revitalization in Urban
2024-08 11/5/2024
Pittsburg Youth
Development 4. Economic Revitalization in Urban
2024-07 11/5/2024
4. Economic Revitalization in Urban
2024-06 11/5/2024
Contra Costa & 4. Economic Revitalization in Urban
2024-05 11/5/2024
College 4. Economic Revitalization in Urban
College 4. Economic Revitalization in Urban
Liveable Communities Trust Fund
List of Projects
2024-03 11/5/2024
Los Medanos
College 4. Economic Revitalization in Urban
-$ -$ -$ -$ 100,000$ -$ -$ 0%
2024-02 11/5/2024
Los Medanos
College 4. Economic Revitalization in Urban
-$ -$ -$ -$ 200,000$ -$ -$ 0%
2024-01 8/6/2024 PWD 68,000$ -$ -$ -$ -$ -$ 68,000$ 0%
2023-04 11/28/2023 PWD
SRV - Street Smarts transportation improvements
-$ 40,000$ -$ -$ -$ -$ 40,000$ 0%
2023-03 10/3/2023 PWD
La Serena Ave transportation improvements
-$ 5,515$ -$ -$ -$ 5,498.14$ 16.86$ 100%
2023-02 6/27/2023
Chamber of Women's Enterprise 4. Economic Revitalization in Urban
-$ 10,000$ -$ -$ -$ 7,248.28$ 2,751.72$ 72%
2023-01 2/7/2023
YES Nature to Neighborhoods Non-4. Economic Revitalization in Urban
150,000$ -$ -$ -$ -$ 88,547.07$ 61,452.93$ 59%
2022-13 11/1/2022 CCTA
Northern Waterfront transportation improvements
-$ -$ -$ -$ 40,000$ 40,000$ -$ 100%
2022-12 10/11/2022 PWD
Pedestrian Signage -transportation improvements
-$ 6,000$ -$ -$ -$ 6,000$ -$ 100%
2022-10 10/4/2022
affordable housing to meet
-$ -$ -$ 490,590$ -$ 133,426.36$ 357,163.64$ 27%
2022-09 9/20/2022 -$ -$ -$ 250,000$ -$ 100,000$ 150,000$ 40%
2022-08 6/21/2022
Conceptual Design 3. Innovative land use planning:
-$ 25,000$ -$ -$ -$ -$ 25,000$ 0%
Liveable Communities Trust Fund
List of Projects
2022-07 6/21/2022
The Lafayette 3. Innovative land use planning:
-$ 25,000$ -$ -$ -$ 25,000$ -$ 100%
2022-06 6/21/2022
Community Moraga Commons 4. Economic Revitalization in Urban
-$ 25,000$ -$ -$ -$ 25,000$ -$ 100%
2022-05 5/10/2022
SRV Street Smarts - transportation improvements
-$ 20,000$ -$ -$ -$ 20,000$ -$ 100%
2022-04 5/10/2022
SRV Street Smarts - 4. Economic Revitalization in Urban
-$ 20,000$ -$ -$ -$ 20,000$ -$ 100%
2022-03 5/10/2022
Community 4. Economic Revitalization in Urban
-$ -$ -$ 250,000$ -$ 100,000$ 150,000$ 40%
2022-02 5/10/2022
Library 4. Economic Revitalization in Urban
-$ -$ -$ 250,000$ -$ 100,000$ 150,000$ 40%
2022-01 5/10/2022
Library 4. Economic Revitalization in Urban
-$ -$ -$ 250,000$ -$ 250,000$ -$ 100%
2020-02 12/15/2020
SRV Street Smarts - transportation improvements
-$ 10,000$ -$ -$ -$ 10,000$ -$ 100%
2020-01 9/22/2020
Community HSG Heritage Point 4. Economic Revitalization in Urban
505,336$ -$ -$ -$ -$ -$ 505,336$ 0%
2019-08 10/22/2019
SRV Street Smarts - transportation improvements
-$ 20,000$ -$ -$ -$ 20,000$ -$ 100%
2019-07 7/30/2019 -$ -$ -$ -$ 100,000$ 100,000$ -$ 100%
2019-06 7/30/2019 -$ -$ -$ -$ 50,000$ 50,000$ -$ 100%
2019-05 7/30/2019 -$ -$ -$ -$ 200,000$ 200,000$ -$ 100%
Liveable Communities Trust Fund
List of Projects
2019-04 6/18/2019 -$ 10,000$ -$ -$ -$ 10,000$ -$ 100%
2019-03 3/26/2019
RYSE Center Capital
Expansion 51,174$ -$ -$ -$ -$ 51,174$ -$ 100%
2019-02 3/26/2019 42,500$ -$ -$ -$ 42,500$ -$ 100%
2019-01 1/15/2019 15,045$ -$ -$ -$ -$ 15,045$ -$ 100%
2018-07 12/18/2018
Infrastructure Workforce and create jobs near existing
-$ -$ -$ 13,200$ -$ 13,200$ -$ 100%
2018-06 12/4/2018
SRV Street Smarts - transportation improvements
-$ 20,000$ -$ -$ -$ 20,000$ -$ 100%
2018-05 6/12/2018 25,000$ -$ -$ -$ -$ 25,000$ -$ 100%
2018-04 3/27/2018 -$ 10,000$ -$ -$ -$ 10,000$ -$ 100%
2018-03 3/27/2018
transportation improvements
-$ 75,000$ -$ -$ -$ 75,000$ -$ 100%
2018-02 2/27/2018
Contra Costa Housing affordable housing to meet
-$ 10,000$ -$ -$ -$ 10,000$ -$ 100%
2018-01 1/16/2018
SRV Street Smarts - transportation improvements
-$ 20,000$ -$ -$ -$ 20,000$ -$ 100%
2017-03 9/19/2017
Apartments affordable housing to meet
-$ -$ -$ 125,000$ -$ 125,000$ -$ 100%
2017-02 3/14/2017
transportation improvements
-$ 33,458$ -$ 50,187$ -$ 83,645$ -$ 100%
Liveable Communities Trust Fund
List of Projects
2016-03 12/20/2016 -$ -$ 150,000$ -$ -$ 150,000$ -$ 100%
2016-02 12/20/2016
transportation improvements
-$ -$ 250,000$ -$ -$ 250,000$ -$ 100%
2016-01 6/14/2016
Heritage Point affordable housing to meet
927,494$ -$ -$ -$ -$ 927,494$ -$ 100%
2013-01 10/22/2013 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ -$ 100%
1,834,549$ 434,973$ 450,000$ 1,753,977$ 1,615,000$ 3,428,777.49$ 1,509,721.15$ 56%
* Reflects expenditures made by DCD, including payments to other County departments or non-profit organizations.
Agency Program Scope of work Award Amount Smart Growth
Los Medanos College
Foundation
Classroom andTechnology
Upgrades
Laptops, computer server upgrades, Wi-Fi expansions, computer lab upgrades,
classroom desks, whiteboards, audio-visual equipment, as well as laboratory equipment
like microscopes, fabricated eco-system, improved drones and accessories, and
molecular modeling kits
$200,000.00
4. to promote economic
revitalization in urban
infill communities
Los Medanos College
Foundation
LMC Child Development
Center / Adult Learner
Assistance
Subsidize childcare fees for returning adult students $100,000.00
4. to promote economic
revitalization in urban
infill communities
Los Medanos College
Foundation
Veterans Student Support
Services Financial assistance for direct educational costs of veterans $50,000.00
4. to promote economic
revitalization in urban
infill communities
Los Medanos College
Foundation
Community Facility Fee
Support Services Subsidize facility fees for community partners holding events at LMC $50,000.00
4. to promote economic
revitalization in urban
infill communities
Food Bank of Contra
Costa and Solano
County
Collaborative Food
Distribution Expand services for District V ( food and delivery cost)$100,000.00
4. to promote economic
revitalization in urban
infill communities
24-26 District V - LCTF
Meals on Wheels
Diablo Region Meals on Wheels Food services in Pittsburg and Bay Point, increase delivery to Homebound Seniors and
Disabled (food and delivery cost)$100,000.00
4. to promote economic
revitalization in urban
infill communities
Pittsburg Youth
Devlopment Center
Inc.
Expansion of recreation services and Mural Porject $100,000.00
4. to promote economic
revitalization in urban
infill communities
Pittsburg High School Marching Band Equipment upgrades and uniform purchase $50,000.00
4. to promote economic
revitalization in urban
infill communities
Antioch Unified School
District Antioch High School Provide academic and social support for students at Antioch High School who have
developed or are at risk of developing performance gaps $100,000.00
4. to promote economic
revitalization in urban
infill communities
Pittsburg Unified
School District District Wide Provide academic and social support to K–12 students in the Pittsburg Unified School District who have
developed or are at risk of developing performance gaps $100,000.00
4. to promote economic
revitalization in urban
infill communities
John Swett Unified
School District District Wide Provide academic and social support to K–12 students in the John Swett Unified School District who have
developed or are at risk of developing performance gaps $100,000.00
4. to promote economic
revitalization in urban
infill communities
Martinez Unified School
District District Wide Provide academic and social support to K–12 students in the Matinez Unified School District who have
developed or are at risk of developing performance gaps $100,000.00
4. to promote economic
revitalization in urban
infill communities
$1,150,000.00
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3722 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:RECEIVE report on the third quarter progress of the five grant projects from the first allocation of
Innovation Funds, and AUTHORIZE the County Administrator, or designee, to extend the grant period
through June 30, 2025 for selected projects, as recommended by the County Administrator. (No fiscal
impact)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Monica Nino, County Administrator
Report Title:3rd Quarter Status Report on Measure X Innovation Fund Projects
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
1.RECEIVE report on the third quarter progress of the five grant projects from the first allocation of
Innovation Funds.
2.AUTHORIZE the County Administrator, or designee, to extend the grant period through June 30, 2025
for any grantee project not completed by January 15, 2025 and yet is demonstrating satisfactory
progress as determined by the County Administrator.
FISCAL IMPACT:
No fiscal impact. Discretion to extend the grant period through June 30, 2025 will not increase grant awards.
Of the $2M allocated in the first round of the Innovation Fund, $30,000 was awarded and spent for five
planning grants and $1,790,737 was awarded for five project grants, leaving an unallocated balance of
$179,263. To date, $983,096 has been expended from the project grants, leaving an allocated balance of
$807,642. Grantees can expend funds through January 15, 2025.
BACKGROUND:
On October 17, 2023, at the conclusion of a year-long competitive bidding process, the Board of Supervisors
awarded Measure X Innovation Fund grants totaling $1,790,737 to five promising projects. Contracts with
each grantee were executed by the County Administrator effective December 1, 2023, since which time the
projects have been underway.
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What follows is a short description of each project, Innovation Funds claimed per project through September
30, 2024, and a summary of progress made towards project goals. Also noted are any challenges or
impediments reported by the grantees and any anticipated impacts those impediments may have on the project
outcomes or timeline.
The County Administrator’s Office will continue to monitor progress, do what can be done to support the
grantees, and report to the Board quarterly.
3rd QUARTER UPDATE
Smart Food Lockers Project, Food Bank of Contra Costa and Solano
Contract Award: $717,500
Claimed thru September 30, 2024: $160,893 (22%)
Program Summary: Purchase of food lockers to enable eligible individuals to retrieve food anonymously and
at their convenience. Like the Amazon Hub Locker model, banks of 20 climate-controlled lockers can be
placed either inside or outdoors at locations around the county. Food orders are placed electronically, and user
codes are granted for food pick-up. Distributions will begin with a standard set of food staples, with a long-
term goal of customizing selections for dietary preferences or restrictions. There is capacity for up to three
locker fills daily, so each 20-locker bank can potentially serve 60 families/households daily.
3rd Quarter Status Update
The project team reports that the food lockers are slated to arrive later this month (16 weeks after order was
placed), wrapped with site-specific branding and installed at the four sites in November. The lockers can begin
operating immediately after being installed.
MOUs have been executed for all four sites (Refuge Food Pantry in Concord (Central County); Contra Costa
College in San Pablo (West County); Los Medanos College in Brentwood (East County); and DVC San Ramon
(South County) and the sites are in the final phases of preparation for the arrival of the lockers.
The following activities are planned for the 4th Quarter:
·Click n Collect, the locker vendor, will train the Food Bank and partner sites on proper use, restocking,
ordering, and food safety for the lockers (October 2024).
·Once the menu is finalized and the locker delivery dates confirmed, the project team will order the food
(October 2024). As the project progresses, the team intends to develop a mechanism to collect client and
partner feedback on the menu so that adjustments can be made to better meet the dietary needs and
preferences of those being served.
·Once the lockers are installed, the project team will help the sites advertise and launch the program. The
Food Bank’s internal designer will create a flyer specific to each site.
·After installation, sites will be issued the budgeted stipends to ensure they have the financial support
they need to operate the program.
·Once the sites are up and running, the project team will work with each partner to assess bottlenecks
that might prevent the program from running optimally or at maximum capacity. One possible pinch
point that has been flagged is on-site refrigeration capacity after food is delivered but before it is moved
over to the lockers. The project team will work with sites next quarter to make sure sites have the
necessary resources to best serve the community.
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Impediments. Since the initial project delays, the project team has made significant progress and project
activities have advanced smoothly. Nevertheless, with the delayed start to locker operation, the project team
may be unable to fully expend the contract award within the approved grant period. Since the only delay in the
project schedule was due to the late delivery of the food lockers and the project has otherwise progressed as
planned, staff is recommending extending the grantee term for this project through June 30, 2025. Staff
believes that the extension will provide the best opportunity for the project goals to be fully realized. The
consequence of not extending the grant term for the Food Bank of Contra Costa and Solano would be either
that the project balance will go unutilized, or that the balance will be fully expended but only on shelf-stable
foods rather than a mix of fresh/perishable and shelf-stable foods.
Pittsburg Mobile Family Resources Program, Lincoln Families
Contract Award: $330,000
Claimed thru September 30, 2024: $152,342 (46%)
Program Summary: The Pittsburg Mobile Family Resources (PMFR) brings resource coordination and direct
services together with community engagement. Through a network of service providers, the PMFR promises to
provide youth and families with coordinated intake, direct services, resource navigation, and strengthened
informal support/community engagement. For the project to succeed, the PMFR requires a strong community
champion to lead the project.
3rd Quarter Status Update
Convening a network of providers who center mental health and wellness as a core of their work to directly
support youth and families is critical to the direction of the PMFR project. In Quarter 3, the project team
finalized outreach and engagement of members to create a Community Advisory Council, with the first two
meetings successfully held. Additionally, the team executed MOUs with partners and continued in the direct
service phase of the PMFR. In Quarter 3, a group of 30 African-American Pittsburg elderly residents committed
to wellness services, as well as 30 families of children attending Pittsburg schools. A community wellness event
was also scheduled in Quarter 3. The following sessions were scheduled and/or held:
·Thurs, Sept 12, 2024 - Introductory Meeting
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·Thurs, Oct 10, 2024 - Navigating the Emotional Landscape
·Thurs, Oct 17, 2024 - Ancestral Care and Memory
·Thurs, Nov 7, 2024 - Supporting Community Emotional, Spiritual, and Mental Health
·Thurs, Nov 14, 2024 - Supporting Community Emotional, Spiritual, and Mental Health
·Thurs, Dec 12, 2024 - Community Celebration and Giveaway
The project team identified 11 potential community-based organizations (CBOs) as potential partners for the
PMFR project located in Pittsburg and Antioch, and an additional 9 CBOs throughout East Contra Costa
County. During the 3rd Quarter, the team’s project leader executed MOUs with 5 selected organizations that
have a particular program focus in serving Pittsburg’s hard-to-reach African-American population.
The Community Leadership Council was
established, comprising representatives from
Quality over Quantity, People Who Care,
Family Purpose, Dignified Path, Flawless
Health and Wellness, and team members from
Lincoln Families. The initial meeting of the
group was held on September 12th, with a
workshop convening held for participating
members on October 10th. The topic of the
convening was Navigating the Emotional
Landscape.
In Quarter 3, 30 individuals committed to engaging in wellness services at the Pittsburg Senior Center. This
African-American Wellness Group will hold a wellness event that has been scheduled for December 12th at the
Pittsburg Senior Center. Additionally, 30 families are receiving family case management provided by Lincoln’s
HOPE Contra Costa clinicians. The youth and families selected have high exposure to risk factors and
childhood traumas. Families received coordinated intake, resource navigation, and support with basic needs.
Impediments.While the Bilingual Case Manager unexpectedly left Lincoln for other employment, Lincoln
reports that it has successfully pivoted by having its Pittsburg-serving clinicians provide comprehensive case
management services.
Hispanic Outreach Manager Project, Support4Recovery (S4R)
Contract Award: $143,237
Claimed thru September 30, 2024: $94,860 (66%)
Program Summary: The program will facilitate addiction treatment in the Hispanic community. It is modeled
off BiBett's Pueblo del Sol program, which offers a residential detoxification program to Spanish speakers. The
program goals are to increase awareness that recovery services are available in Spanish and to help individuals
overcome barriers to getting substance abuse treatment, such as obtaining U.S. identification.
3rd Quarter Status Update
Developing Partnerships. The collaboration between S4R and Casa Club de La Hispanidad has marked a
significant expansion in the project team’s efforts to support the Hispanic community, particularly over the last
two months. Through their joint initiatives, they have conducted multiple support group meetings. This
partnership has enabled the project team to develop a robust plan of action designed specifically to address the
legal and Substance Use Disorder (SUD) needs of Hispanics.
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Trips to the Mexican Consulate. The project team’s concluding visit to the Mexican consulate, scheduled for
the first week of December, will be the final project effort to assist clients in securing the legal documents
required by the Department of Motor Vehicles for obtaining an ID or driver's license. Through this initiative,
the team has observed firsthand the positive impact that legal documentation can have on an individual's ability
to make constructive life choices.
Women’s Focus Group. The establishment of a women's support group marks a significant advancement in
community-based recovery initiatives for Hispanic women affected by substance abuse. This collaboration with
John Muir Health has created a unique platform where Hispanic women can openly share their experiences,
access support, and advocate for services that are specifically tailored to their cultural and personal needs.
Meetings are held twice monthly.
Referrals/Placements. During the 3rd Quarter, the project team facilitated 9 housing, 1 detox, and 2 residential
treatment placements. The team also conducted three women’s focus groups attended by a total of 15 women;
trained bilingual counselors; referred 3 individuals to legal services, 1 to counseling, 1 to Family Court
services, and 1 to work assistance; and assisted one individual to obtain his driver’s license.
Impediments.The limited availability of beds for detox and treatment for Hispanics in Contra Costa County
has emerged as a significant challenge for the project. With only eight beds allocated for detox and 12 beds for
treatment, the project team has faced constraints in meeting the growing demand for services within the
Hispanic community. Despite ongoing efforts to raise awareness and extend support, the shortage of available
beds remains a pressing issue.
Digital Inclusion Program, Tech Exchange
Contract Award: $500,000
Paid thru September 30, 2024: $500,000 (100%)
Program Summary: The program promises to source used computer devices from environmentally
responsible businesses and individuals and refurbish and distribute devices to persons who receive public
benefits and complete 8 hours of free digital skills training, and to nonprofit organizations that serve
disadvantaged groups. Training will be offered in multiple languages. The program will employ STEM
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(science, technology, engineering and mathematics) interns.
3rd Quarter Status Update
During this period, Tech Exchange worked with ten organizations, including ongoing partners in West Contra
Costa County like the Richmond Multicultural Institute and Richmond Public Library, which hosted digital
skills course, and device giveaway partners such as the Pittsburg Youth Development Center (PYDC), a youth
club that provides recreational and educational activities for the community. In addition to device distributions
at PYDC, Tech Exchange provided devices for, and installed, a new computer lab at PYDC’s facility.
In Q3, Tech Exchange also began device distribution partnerships with Diablo Valley College and Pittsburg
Unified School District and launched multilingual digital skills classes at the Bay Point Library. Other new
collaborations included Hijas del Campo, a nonprofit organization that provides advocacy and services to
migrant farmworkers and their families.
In Richmond, digital skills classes were held at the Richmond Multicultural Institute and Richmond Public
Library. Tech Exchange connected with Richmond High School and Richmond Promise for the first time in the
grant period, as well as YouthWorks, an employment services agency for Richmond-based youth from the ages
of 16-24, to establish an internship partnership. In addition, a partnership with Ford Elementary is on the
horizon, where Tech Exchange will host future internet enrollment events.
Tech Exchange is especially proud of the 101 adult learners who completed its 8-hour digital skills training
course in Q3. Each Contra Costa resident not only gained fundamental knowledge about computers and the
internet, but they also received a free laptop and a certificate of completion. To date, 249 adults have completed
the classes, which have been offered at ten locations throughout the County in both English and Spanish.
Looking towards the future, Tech Exchange has four cohorts planned for Q4 in fall 2024 and expects to meet or
exceed its target of 300 learners by December 31.
Tech Exchange also continued its device distribution efforts in Q3, providing 120 computers to trusted CBOs
and schools to redistribute to the community members who need them most. Thanks to the Innovation Fund,
the project team has distributed a total of 416 devices to date, many to high school and college students. For
example, Tech Exchange distributed 45 devices to Diablo Valley College’s NextUp program, which supports
former foster youth on their educational journey. At the Pittsburg Youth Development Center, Tech Exchange
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contributed 25 desktop computers and monitors, collaborating to install a computer lab that will provide
computer accessibility to community members and students. Through Pittsburg Unified School District, Tech
Exchange provided 20 devices to be used as incentives for parents of students attending various program-based
workshops and events. Through the Richmond Multicultural institute, Tech Exchange provided 30 devices for
the purpose of providing outreach, encouragement for affordable internet signups, and promoting the
Multicultural Institute’s food pantry.
Tech Exchange continued to collect used computer equipment from Contra Costa businesses, picking up 26
pieces of e-waste during Q3, bringing the total to date to 652. During the first nine months of the County grant,
Tech Exchange has been able to provide direct service or devices to 665 individuals.
Impediments. No impediments reported this quarter.
Food Rescue Hero (FRH) Program, White Pony Express (WPE)
Contract Award: $100,000
Paid thru September 30, 2024: $75,000 (75%)
Program Summary: The FRH application (app) is a pioneering technology solution that connects food
producers’ surplus with available volunteer food-runners. It works like Uber, only for free food distribution.
FRH provides real-time food delivery, connecting volunteers with smaller food donors like restaurants, caterers,
schools, and cafeterias. The app allows food donors to signal when they have excess food. Available volunteers
are then pinged via the app and can claim the run, electing to pick up and deliver the food immediately to a
matching recipient organization registered in the program. This ground-breaking technology facilitates the dual
goals of feeding hungry people and reducing food waste.
3rd Quarter Status Update
A major factor driving this project is the newly implemented California legislation, Senate Bill (SB) 1383
(Lara, Chapter 395, Statutes of 2016), which requires restaurants and smaller food providers to divert 20% of
their edible organics from landfills to food recovery organizations like WPE. As a result, WPE has experienced
an influx of smaller donations. The FRH app mobilizes volunteers to do the pick-ups and deliveries. Food
purveyors have until next year to implement the law, which makes the project team’s work well timed.
WPE has continued to scale its FRH app during the third reporting period. The project team, with the support of
a team of ‘food rescue heroes’, has already met the milestones planned in the grant. That said, they recognize
there is still much to do to provide reliable access to food- and nutrition-security to people in need.
During the 3rd Quarter, WPE moved to a new space in Concord, which has allowed the team to increase
efficiency and safety. They also obtained a new refrigerator and freezer, which have much greater storage
capacity. The challenge with FRH continues to be signing up new food donors, but the team has been able to
increase its numbers with the help of the Innovation grant.
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During the third quarter, WPE:
·Created and distributed a flier in English and Spanish with QR codes for easy access to sign up to
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donate food or volunteer.
·Designed a magnet in English and Spanish for placement on restaurant coolers and refrigerators to
remind kitchen staff to call WPE for fast, on-demand pick-ups when they have extra food.
·Designed a window sticker to let patrons know they are part of the movement to end hunger and food
waste.
·Educated the community, public officials, and decision makers by raising awareness about food waste,
food insecurity, the new law, and how to act.
·Promoted food donor partners on WPE’s website and social media.
FRH will generate hundreds of fresh food deliveries, which will complement and expand WPE’s already
effective Food Rescue Program.
Impediments.A knowledge gap persists as food producers and restaurants are unclear about reporting,
accountability, and compliance with SB 1383. The Innovation Fund Grant is being used, in part, to create
materials for distribution that educate and train these providers about the benefits of repurposing edible food
waste to feed hungry people in our community.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board not consent to extending the grant period for certain grantee projects, some portion of grant
awards may go unutilized, and some grantees may not be able to accomplish their project goals.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3723 Name:
Status:Type:Consent Item Passed
File created:In control:10/28/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT administrative revisions to the Board of Retirement Regulations, as adopted by the Board of
Retirement of the Contra Costa County Employees Retirement Association on September 25, 2024.
Attachments:1. CCCERA Board Regulations - Revised 2024, 2. CCCERA Board Regulations - Revised 2024
(redlined)
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Monica Nino, County Administrator
Report Title:Amendments to CCC Employees' Retirement Association Board Of Retirement Regulations
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT administrative revisions to the Board of Retirement Regulations, as adopted by the Board of
Retirement of the Contra Costa County Employees Retirement Association on September 25, 2024, pursuant to
Government Code section 31525.
FISCAL IMPACT:
Administrative changes with no fiscal impact to the County.
BACKGROUND:
The following amendments to the Board of Retirement’s Regulations, which were adopted by the Contra Costa
County Employees' Retirement Association (CCCERA) on September 25, 2024 are presented for adoption:
Sec. II. Meetings
·Streamline the order of business in meeting agendas.
·Change “trustee comments” to “trustee reports on meetings, seminars and conference,” because reports
are required by law under Gov’t Code sec. 53232.3
Sec. III.1.A. Membership & Exclusion from Membership
Add a provision that allows an adjustment of an officer or employee’s membership entry date by no more than
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twelve weeks after their entrance into service in order to facilitate that member establishing reciprocity with
another pension system. This would allow flexibility in overlapping membership/employment situations and
would be of benefit to CCCERA’s members. (See Gov. Code Section 31527(h).)
Sec. III.4. Certifications
Add provisions regarding the type of information required by every employee enrolling in CCCERA and that
the employee certification can be done electronically by the employer.
Sec. VI. Compensation
Update compensation policy titles and statutory reference.
Additional formatting and typographical updates are reflected in the attached copy.
CONSEQUENCE OF NEGATIVE ACTION:
Revisions to the Board of Retirement Regulations will not be approved by the Board of Supervisors.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT
ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
TABLE OF CONTENTS
Section Page
I. ADMINISTRATION 1
II. MEETINGS 3
III. MEMBERSHIP 5
IV. CONTRIBUTIONS AND REPORTING 7
V. SERVICE 8
VI. COMPENSATION 12
VII. NORMAL RETIREMENT AGE AND BONAFIDE
SEPARARATIONS 13
VIII. WITHDRAWALS 14
IX. NEW PARTICIPATING EMPLOYERS 15
X. PARTICIPATING EMPLOYER WITHDRAWAL 15
XI. DISPENSING WITH RECALCULATION
FOR MINOR DISCREPANCY 16
XII. APPLICATIONS FOR DISABILITY RETIREMENT 16
XIII. CONTINUED EMPLOYMENT OF PARTIALLY
DISABLED EMPLOYEES 18
XIV. AMENDMENT OF REGULATIONS 20
XV. HISTORY 20
1
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT
ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
I. ADMINISTRATION
1. Name
The name of this Association is “The Contra Costa County Employees’
Retirement Association” (“CCCERA” or the “Association”).
2. Board
Whenever used in these Regulations, unless otherwise stated, “Board” and “Board
of Retirement” mean CCCERA’s Board of Retirement as defined in California
Government (“Gov.”) Code beginning at Section 31459.
2.1 Alternate Board Members
A. The alternate safety, alternate appointed and alternate retiree members shall be
provided with the same conference, education and manager on-site visit
opportunities as all other Board members.
B. The alternate safety, alternate appointed and alternate retiree members may
participate in the deliberations of the Board or its committees including those
deliberations held in closed session.
C. Neither the alternate safety member, the alternate appointed member nor the
alternate retiree member shall be entitled to serve as an officer of the Board or
committees of the Board.
D. The alternate retiree member shall be entitled to the same compensation as the
retiree member for attending a meeting, pursuant to Gov. Code Section 31521,
whether or not the retiree member is in attendance at that meeting.
E. The alternate appointed member shall be entitled to the same compensation as
the fourth, fifth, sixth or ninth member, pursuant to Gov. Code Section
31520.12, whether or not the fourth, fifth, sixth or ninth members attend the
meeting.
2
3. Election of Officers
At the first regular meeting in July, as the first order of business , the Board shall
elect a Chairperson, Vice-Chairperson, and Secretary, each to hold office for a
term of one year or until a successor is duly elected and qualified. The newly
elected officers shall immediately be seated. The Chairperson shall establish the
agenda as it relates to administrative or investment matters with the assistance of
the Chief Executive Officer. Should an officer for any reason fail to complete
their term, the Board shall select a successor for the balance of the expired term
at its next regular meeting.
4. Delegation to Chief Executive Officer
In addition to the normal duties required to administer the Association on a day-
to-day basis, the Chief Executive Officer is authorized to perform the following
duties which are otherwise reserved for the Board:
A. Issue subpoenas and subpoenas duces tecum under Gov. Code Section 31535.
B. Release unclaimed funds under Gov. Code Section 31629 provided the
claimant has adequately established their identity and makes application for
the funds.
C. Determine, under Gov. Code Section 31724, that the effective date of a
member’s disability retirement is a date earlier than the date the application
was filed if the delay in filing was due to administrative oversight or inability
to ascertain permanency and where credible documentation exists to support
this fact.
D. Accept elections for deferred retirement under Gov. Code Section 31700 and
affidavits of membership under Gov. Code Section 31526.
E. Correct prospectively any administrative error in the calculation of retirement
benefits, with the issue of retroactive corrections, if any, to be reserved for the
Board’s exercise of discretion in accordance with the law.
5. Fiscal Year
The fiscal year for budget purposes shall be the calendar year.
3
II. MEETINGS
1. Regular Meetings
Regular meetings are held on the second and fourth Wednesday of each month at
9:00 a.m. as determined by the Board in the Board Room of the Contra Costa
County Employees’ Retirement Association, 1200 Concord Avenue, Suite 350,
Concord, California 94520, unless changed by the Board.
2. Quarterly Investment Review
The Board shall review investment manager performance on a quarterly basis,
unless changed by the Board.
3. Special Meetings
Special meetings may be called in accordance with the Ralph M. Brown Act.
4. Rules of Order
Unless otherwise provided herein, the general conduct of the Board shall be
guided by Robert’s Rules of Order, Revised, 1915 edition. All other proceedings,
including those of motions and decorum, shall be guided by those provisions
pertaining to an “Assembly” as specified in Robert’s Rules of Order.
The Chairperson will:
A. Vote on all Questions
B. Recognize a member or non-member entitled to speak
C. Enforce the rules and decorum specified in these Regulations
To end a debate on a pending motion immediately, a voting Board Member may
call for the question (by saying “I call the question”) which request needs a
second from a voting Member. A vote is then held immediately on the called
question to end the debate on the main motion first, with no further discussion
allowed. A two-thirds (2/3) vote of the voting Members is required for passage. If
the motion to call the question is passed, the pending motion on the floor is then
voted on immediately, without further debate.
4
4.a. Board Meeting Agendas and Order of Business
The Board meeting agendas shall comply with the requirements of the Open
Meeting Law (Ralph M. Brown Act) and generally provide for a usual order of
business, subject to the final setting of agenda matters by the Board Chairperson
and the CEO. The usual order of business is as follows:
A. Public Comment
B. Approval of minutes
C. Routine items
D. Business items, including administrative, investment and actuarial items
E. Trustee reports on meetings, seminars and conferences
F. Staff reports
G. Closed session items will be included in the meeting agenda in the order
determined by the Board Chairperson and the CEO.
The Chairperson may modify the order of business in their discretion at any time
during the course of the Board meeting. The Agenda may provide for reasonable
time limits on any item, including public comment, and the Chairperson may
establish reasonable time limits on discussion items during the course of the
meeting.
5. Quorum
Five voting Members of the Board present at the meeting shall constitute a
quorum. No motion may be passed or business transacted without five
affirmative votes.
6. Communications and Requests
Communications and requests should be made in writing and any action of the
Board thereon shall be noted in the minutes.
7. Minutes
The minutes or a true copy thereof, prepared in accordance with the Ralph M.
Brown Act, shall be signed by the Secretary and the Chairperson, and shall form
part of the permanent records of the Board. The reason for a Board member’s
vote on a Board action shall be included in the minutes when requested by the
member.
5
8. Committees of the Board
The Chairperson shall appoint committees as deemed necessary to carry out the
business of the Board. A quorum for a Committee meeting shall consist of three
Board Members. Committee meeting will be open to the public, except for
meetings of ad-hoc advisory committees consisting of less than a quorum of the
full Board. A Chairperson and Vice-Chairperson for each Committee will be
appointed by the Board Chairperson.
III. MEMBERSHIP
1. Membership & Exclusion from Membership – By Type of Employment
A. All officers and employees of the County or districts shall be members of the
association as provided in Article 4 under Sections 31550-31567 of the
County Employees’ Retirement Law of 1937 (Gov. Code Secs. 31450, et seq.
“CERL”), unless excluded from membership by this Section. Pursuant to
Gov. Code Section 31527(h), an officer or employee’s membership entry date
shall be adjusted by no more than twelve weeks after their entrance into
service in order to facilitate that member establishing reciprocity with another
pension system.
B. The following employees shall be excluded from membership:
( i) Temporary, seasonal or independent contract employees who are
employed or re-employed for temporary service or at certain specified
periods each year.
( ii) Intermittent or permanent-intermittent employees who are appointed to
serve less than 80% of the full number of working hours required of
regular employees or who actually serve less than 80% of such full
number of working hours in one year as certified by their appointing
authority.
(iii) Part-time employees whose service for the County or district is less than
fifty (50) percent of the full number or working hours required of full-
time employees at that employer.
( iv) Project employees, unless the appointing authority certifies that the
project is expected to be of one year or more in duration on a greater than
part-time basis.
6
( v) Provisional employees, unless they otherwise meet the requirements for
reciprocal benefits with other retirement systems under Article 15 of
CERL.
C. In making its determination regarding an employee’s inclusion in or exclusion
from membership, the Board will not rely solely upon the term given to the
type of employment. Rather, the Board will rely upon such additional facts
such as the nature of the employment, its expected or actual duration, and its
relationship to what is considered full-time, permanent employment.
2. Exclusion from Membership – by Compensation
Except as otherwise herein provided, all employees of the County or district who
receive compensation amounting to less than one-hundred ($100) dollars per
month, and in the case of employees paid on other than a monthly basis an
average of one-hundred ($100) dollars per month for the preceding year,
including maintenance valued according to the schedule adopted by the governing
body, are hereby excluded and exempted from membership in the Retirement
Association. Any member of the Retirement Association whose salary is reduced
to an amount less than one-hundred ($100) dollars per month shall have the
option of continuing or discontinuing their active membership in the Association.
3. Exclusion from Membership – by Waiver
Newly hired employees age 60 and older may waive membership as authorized by
Gov. Code Section 31552. Any such waiver of membership shall be effective
only if it is submitted to the CCCERA Chief Executive Officer within 30 days of
the employee’s date of hire; provided, however, that the Chief Executive Officer
may, in their sole and reasonable discretion, waive the time limitation if the newly
hired employee establishes good cause for such a waiver.
4. Certifications
Every employee of the County or district within the county whose employees are
members of the Association shall, upon entry into the Association, complete a
sworn statement as provided for in Gov. Code Section 31526(b) showing the
member’s name, date of birth, social security number, gender, marital status,
employment hours, and the compensation received. The sworn statement shall be
received within 30 days of the member’s hire date. The Association may require
other information as needed. Additionally, the submission by the member’s
employer to the retirement association of the information outlined above may be
submitted electronically to the retirement association with a certification
statement of accuracy by the employer.
A certified copy of the member’s birth certificate or other evidence of birth may
be required by the Board.
7
It shall be the employer’s responsibility to assure compliance with this section.
A participating employer shall be assessed a penalty in the amount of the
monthly member and employer contributions plus interest at the actuarially
assumed rate of return per employee for every month or fraction thereof that the
required member sworn statement or certification statement is not submitted.
The Association shall notify the employer in writing of the imposition of
assessment at least thirty days before the assessment.
5. Electronic Signatures
Pursuant to Government Code Section 31527(i), the Board may use and accept a
document requiring a signature that is submitted by a member using an electronic
signature, if the document and electronic signature are submitted using
technology the Board deems sufficient, as set forth in a policy adopted by the
Board, to ensure its integrity, security, and authenticity. A document submitted
pursuant to the Board-adopted policy shall be given the same force as a signed,
valid original document.
IV. CONTRIBUTIONS AND REPORTING
1. Leave of Absence
When a leave of absence without pay is less than a full calendar month, the full
monthly contribution, if available from the member’s salary, shall be deducted
from the member’s earnable compensation and service credit shall be given for a
full calendar month. If the amount of the member’s salary for the applicable
period is less than the contributions due, then no deduction shall be made for
service credit. (Gov. Code section 31527, subd. (a).)
Members on stipendiary educational leaves shall continue to make contributions.
2. Due Dates
Each employer shall report to the Association in a manner and frequency as
determined by the Board sufficient for the Board to credit contributions and
service to each member’s record.
Unless otherwise specified in a written agreement between CCCERA and the
participating employer, reports shall be due no later than the tenth of each month for
the previous month’s payroll and shall be accompanied by member and employer
contributions. If the tenth of the month falls on a weekend or holiday, the due date
shall be the last working day before the tenth. Reports, which are unreadable or
incorrect, shall not be accepted and shall be returned to the employer.
8
Reports and contributions received after the due date shall be considered late and
subject to a late reporting penalty equal to: the prime rate in effect on the due date
computed on a daily, non-compounding basis and applied to the contributions due.
3. Drops in Payroll
Whenever the employer’s reportable payroll drops to a level which is lower than
70% of its payroll during the same period in the preceding year, the Board may
investigate the cause. Whenever the employer’s reportable payroll drops to a
level which is lower than 50% of its payroll during the same period in the
preceding year, the Board shall investigate the cause. If the Board determines that
the cause is other than temporary it shall determine the amount of contributions
due from the employer to continue paying its share of any unfunded liability.
This amount shall then be due from the employer in addition to any contributions
made on the reduced payroll.
4. Employer Certification
Each report as specified in Section IV.2 shall include or be accompanied by a
certification, under penalty of perjury, as to its accuracy. The certification shall
be made by a duly authorized representative of the employer.
V. SERVICE
1. Leave of Absence
When a member returns from a medical leave of absence without pay, the
member shall receive credit for up to 12 months of the leave time if the member
pays an amount equal to what he or she would have paid, including any amount
that would have been paid by the member’s employer on the member’s behalf
(i.e., subvented), had he or she not taken the leave together with the interest that
such amount would have earned had it been on deposit. Calculation of the cost of
the leave purchase and the method of payment for such leave shall be as provided
in Gov. Code Section 31646.
2. Prior Service
In establishing the length of prior service for any member entitled to credit
therefor, official payroll records or other official records shall be controlling. In
the event that any of such records are unavailable, the Board, in its discretion,
may accept affidavits of the employee, affidavits of the employee’s employer,
affidavits of fellow employees or such other sworn evidence as the Board
determines to be pertinent.
9
For the purpose of these Regulations, credit for prior service for a per diem
employee entitling the employee to a full year’s credit towards retirement shall
mean 200 or more workdays of service rendered in any one calendar year
including leave of absence, vacation and sick leave duly granted, but not more
than one year of credit shall be allowed for service in any one calendar year.
Service of less than 200 workdays in any one calendar year shall be credited on
the pro-rata basis of 250 workdays per year.
Prior service shall include all service for the employer and all service while on
leave from the employer for military duty, which is prior to the establishment of
the retirement system.
3. Sick Leave Credit
The following provisions govern the use of sick leave credit toward service credit
at retirement under Government Code Sections 31641.01 as adopted by the
County Board of Supervisors.
A. The total hours of sick leave accumulated by the member on the date of
retirement, at the rate of one day for each one day earned, shall be certified
as to its accuracy in writing under penalty of perjury by the duly authorized
representative of the employer.
B. The Association shall convert the total sick leave into years and fractions of
a year using the following equivalencies:
( i) For firefighters, accumulated sick leave hours at retirement shall be
divided by 2,912 (average number of working hours per year for a
firefighter).
( ii) For all other members, the accumulated sick leave hours at retirement
shall be divided by 2,000 hours (average number of working hours per
year).
C. The formula used to determine the sick leave service credit value shall be
the same as used for the member’s service category at the time of
retirement.
4. Service Purchase
Any member who elects to purchase prior public service under Government Code
Section 31641.2, prior nonmembership service under Government Code Section
31641.5, prior service under Government Code Section 31648, or military service
under Government Code Section 31649.5, shall be eligible to make the purchase
anytime before applying for retirement.
10
Any member who elects to purchase prior public service under Government Code
Section 31641.2, prior nonmembership service under Government Code Section
31641.5, prior service under Government Code Section 31648 or military service
under Government Code Section 31649.5 shall be permitted to make such
purchase in installment payments as provided for in Section V, paragraph 6 of
these Regulations.
5. Redeposit of Withdrawn Contributions
On redeposit, a member must pay withdrawn contributions plus any interest as
defined in Gov. Code Section 31472.1, subject to Section V, paragraph 8.
The redeposit will exclude contributions subvented by the employer under Gov.
Code Secs. 31581.1 31581.2 and 31630, and exclude any Cost of Living (COL)
contributions that were not otherwise paid by members as a result of a transfer of
excess surplus funds for that year.
6. Installment Payments
Whenever a member elects to purchase prior public service (Gov. Code Sec.
31641.2), prior nonmembership service (Gov. Code Sec. 31641.5), prior military
service (Gov. Code Sec. 31649.5), prior service (Gov. Code Sec. 31648), or leave
of absence service (Gov. Code Sec. 31646), or elects to redeposit withdrawn
service (Gov. Code Sec. 31652), and the member elects to make such purchase or
redeposit in installment payments, the following shall govern:
A. The amount of service represented by each installment payment shall be
computed by dividing the amount of the installment payment by the total cost
of purchase or redeposit, and multiplying the resulting percent by the total
service being purchased or redeposited.
B. The member’s service credit record shall be increased to reflect each
installment payment as it is received and shall be applied to the most recent
service for which credit is available.
C. The member’s account balance shall be increased to reflect each installment
payment as it is received. Unless otherwise certified by the employer, the
installment payment will be deemed and credited as after-tax member
contributions.
D. If the member dies, requests a refund, or retires either for service or disability,
no further installments shall be accepted. Any benefit payable thereafter shall
recognize or include service purchased or redeposited and account balances to
date.
11
E. If multiple periods of service are eligible for purchase or redeposit, the cost of
each period shall be separately computed and any installments shall apply to
the most recent service period first.
F. Unless otherwise prohibited by law (leave of absence without pay under Gov.
Code Sec. 31646, prior public service under Gov. Code Sec. 31641.2, and
prior nonmembership service under Gov. Code Sec. 31641.5), the member
shall be eligible to make installment payments so long as he or she continues
to be actively employed.
As for service purchased under Government Code Sections 31641.5 and
31646, such payments may be made by lump sum or by installment payments
over a period not to excess the length of time for which the member has
elected to receive credit, in the manner otherwise provided for in this
paragraph 6.
As for service purchased under Government Code Section 31641.2, such
payments may be made during active employment as a member by lump sum
or by installment payments over a period not to exceed five years.
G. A member may elect installment payments by monthly payroll deductions on
a post tax basis.
( i) A Purchase Contract must be signed for payroll deductions.
(ii) All payroll deduction Purchase contracts must be paid in full by the
member’s retirement date or within 120 days of termination.
(iii) Service credit is posted to member’s account at the completion of the
contractual payments.
7. Conversion of Tier II Service Credit
Once a member elects or by resolution has been placed into Tier III membership
under Gov. Code Sec 31755 he or she is eligible to convert all or any part of Tier
II service credit to Tier III service credit.
The member’s cost shall be the difference between the total amount he or she and
the employer paid into the Association under Tier II and what would have been
contributed during the same time if the employee had been under Tier III, together
with interest as defined in Section 31472.1, subject to Section V, paragraph 8.
8. Forgiveness of Interest
In cases where a member is redepositing withdrawn contributions, purchasing
service credit or converting service credit in accordance with this Section V,
12
interest shall not include the most recently credited interest amount if all of the
following conditions are met:
A. The member requested a calculation of the cost of the purchase or conversion
more than three months prior to the June 30 or December 31 interest crediting
date.
B. The member received the requested calculation after the June 30 or December
31 interest crediting date.
C. Within 30 days of receipt of the requested calculation the member pays all or
a part of the cost with a lump sum payment.
VI. COMPENSATION
1. Compensation for Retirement Purposes.
The Board has adopted a Compensation Earnable Policy and a Pensionable
Compensation Policy listing items of compensation that are included in
“compensation”, “compensation earnable”, and “final compensation” as defined
in Government Code Sections 31460, 31461, 31462.1, and 7522.34. The
Retirement Association will provide each employer with a copy of the
compensation policies. Each employer is required to transmit promptly to the
Retirement Association, contributions on each item of compensation listed in
the compensation policies as includible in “compensation”.
2. New or changed pay items.
Each employer shall report to the Association in writing within 30 days of any
of the following events:
A. A new pay item is created.
B. There has been a change in either an existing pay item or the conditions under
which the pay item is computed, accrued or paid.
C. Notification received after the 30 days adoption shall be considered late and
shall be assessed a reporting penalty as defined in Section IV.2.
D. Upon notification, the Board shall determine whether the pay item is included
in “compensation” as defined in Section 31460.
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VII. NORMAL RETIREMENT AGE AND BONA FIDE SEPARATIONS
Normal Retirement Age
For purposes of applying the Pension Protection Act of 2006 (“PPA”) and complying
with other applicable tax-related laws (such as restrictions on in-service
distributions), effective July 1, 2007, the “Normal Retirement Age” for CCCERA
members shall be the age set forth in CERL retirement formula for an unreduced
benefit that applies to each CCCERA member immediately preceding the effective
date of their retirement from a CCCERA employer. For example, the Normal
Retirement Age for a member who earns retirement service immediately before
retirement under a “3% at 50” retirement formula (Gov. Code section 31664.1) is 50
years of age. The Normal Retirement Age for a member who earns retirement service
immediately before retirement under a “2% at 55” retirement formula (Gov. Code
section 31676.16) is 55 years of age.
Notwithstanding the foregoing, Normal Retirement Age for CCCERA members shall
in no event be earlier than (i) age 55 for CCCERA members who are not Qualified
Public Safety Employees (as defined in Internal Revenue Code section 72(t)(10)(B))
immediately prior to their retirement; and (ii) age 50 for CCCERA members who are
Qualified Public Safety Employees.
The Board may change or further refine its determination of Normal Retirement Age
as described herein in order to comply with any rules or regulations of the Internal
Revenue Service or other applicable law. The Board’s current determinations of
Normal Retirement Age are based upon the findings and conclusions set forth in
Board of Retirement Resolutions 2007-1 and 2007-2.
Bona Fide Separation from Service
A) In order to comply with tax law restrictions on in-service distributions, a
member who retires at an age younger than Normal Retirement Age, as defined
herein, may not enter into an agreement, either oral or written, prior to the date the
member's retirement commences, to be reemployed while retired by the same
CCCERA employer, regardless of the length of the member's break in service after
retirement. The member must acknowledge in writing to CCCERA at the time of
retirement that the member has been informed of these requirements and limitations
on post-retirement employment and that no prearrangement to be reemployed while
retired exists.
B) A member who retires at an age younger than Normal Retirement Age, as
defined herein, must have at least a continuous 90-day break in service from the date
of the member's last day of employment prior to being reemployed while retired by
the member’s prior CCCERA employer.
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C) If a member is reemployed without compliance with subsections (A) and (B)
above, the retired member's retirement benefits from CCCERA must cease as soon as
practicable upon discovery by CCCERA and will not resume until the member has a
bona fide separation from service or reaches Normal Retirement Age, whichever
occurs first.
D) A member may return to work prior to the time specified in section (B) above
for emergency situations as defined in Government Code Section 8558 and under the
return to work restrictions specified in Government Code Section 7522.56 et seq.
However, prior to returning to work, the retiree must have incurred a bona fide break
in service and cannot have entered into a prearranged agreement to be reemployed by
the same employer.
E) The definitions, limitations and requirements contained herein shall be
provided to every CCCERA member who inquires about retirement.
VIII. WITHDRAWALS
1. Discontinued Service
The service of a member will be considered “discontinued” under Gov. Code
Section 31628 only if the member has actually terminated employment and
either the termination is due to lay-off or the member is not reemployed by that
employer for a period of 45 days.
The service of a member will not be considered discontinued if the member
continues to work for the employer or for another participating employer, even
if the member’s work schedule is below the minimum number of hours required
to qualify for coverage. In these cases interest will continue to be credited to
the member's account.
2. Account Withdrawals
All requests to withdraw an account must be in writing.
All payments of an account balance shall be in the form of either or both of the
following:
A. A lump sum distribution
B. A rollover to an IRA or a new employer’s Qualified Plan per current IRS
guidelines.
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3. Interest Crediting
Interest is credited to the account of a pending refund request on June 30 th or
December 31st if the funds have been on deposit for six months or more in
accordance with Gov. Code Section 31591.
A member who continues employment in a non-covered position will have
interest credited to their account.
4. Account Reinstatement
A member who has appealed a dismissal and has been reinstated by the
employer is allowed to redeposit withdrawn retirement contributions, plus
interest, and will be reinstated as of the original date of membership in the
Association.
IX. NEW PARTICIPATING EMPLOYERS (Section 31557)
All officers and employees of any newly participating district shall become members
of the Association as provided in Section 31557.
A. An actuarial valuation shall be made to determine liability.
B. The district shall pay the cost of the valuation.
X. PARTICIPATING EMPLOYER WITHDRAWAL
(SECTIONS 31564 AND 31564.2)
An employer, by resolution, may withdraw its employees from membership in the
Association as provided in Government Code sections 31564 and 31564.2.
A. Upon notification by an employer that it is considering withdrawing from the
Association, the Association will provide the employer with a copy of the
Association’s Employer Termination Policy.
B. An employer shall comply with the Association’s Employer Termination Policy
to ensure the actuarial soundness of the retirement system.
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XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY
1. Closed Accounts
The Board authorizes the Chief Executive Officer to refrain from collecting an
under payment or refunding an overpayment of accumulated contributions from
a member who has terminated from the association and cannot be located,
whenever the amount is fifty dollars ($50) or less.
2. Active, Deferred and Retiree Accounts
The association may dispense with issuing any check whenever the retroactive
liability is five dollars ($5) or less.
XII. APPLICATIONS FOR DISABILITY RETIREMENT
(Adopted: Retirement Board – June 14, 1977)
(Approved: Board of Supervisors – June 28, 1977)
1. Application Form
An application for service-connected or nonservice-connected disability
retirement shall be filed on the Application for Disability Retirement form
prescribed by the Board of Retirement, and shall include either a completed
Physician’s Statement or another form of medical report to support the
Application.
2. Effective Date Of Disability Retirement Allowance
(a) The effective date of a disability retirement allowance shall be established
pursuant to Gov. Code Section 31724.
(b) The applicant may apply to have the disability retirement allowance become
effective earlier than the date the application is filed upon a showing the
application was delayed due to administrative oversight or by the inability to
determine the permanency of the disability until after the date following the last
day for which the applicant received regular compensation, by completing the
applicable section of the Application for Disability Retirement form. The failure
of the applicant to apply for an earlier effective date at the time the application is
filed shall constitute a waiver of the right to apply for an earlier effective date.
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3. Denial Without Prejudice
(a) In the event the medical advisor’s recommendation is to deny the disability
application (without prejudice), the member may submit additional medical
information to support the application and/or request a hearing within six (6)
months of notice of the denial.
(b) In the event the medical advisor’s recommendation is to grant the disability
application, the Board of Retirement will review the recommendation and take
action on the application for disability retirement. If the Board denies the
application (without prejudice), the member may request a hearing within six (6)
months of notice of the denial.
4. Request For Hearing
Any applicant for disability retirement shall, upon request, be entitled to a
hearing, at the sole discretion of the Board of Retirement, before the Board, or
before a referee appointed by the Board pursuant to Gov. Code section 31533.
Any such request for hearing shall be in writing, and shall be made within six (6)
months after notice of the Board's action denying the application is mailed by
certified or registered mail to the applicant. An application is deemed made on
the date mailed if mailed by certified or registered mail, on the date postmarked
if mailed by first class mail and received, or on the date received by the
Association, whichever is earlier.
5. Judicial Review
In any matter in which the party or applicant is entitled to judicial review of any
action taken by the Board of Retirement, the petition to the court must be filed
within 90 days from the date the notice of the Board's decision is delivered to the
party or applicant, or served by certified or registered mail upon the party or
applicant or the party's or applicant's attorney.
The procedure for hearings on disability retirement applications that the Board of
Retirement or a Referee holds in connection with determination of disability retirement
benefits under CERL shall be set forth in the Board of Retirement’s separate policy
regarding the same.
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XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES
(Approved: Board of Supervisors – May 9, 1972)
Section 10.1 – Purpose
This regulation governs the procedures for the continued employment of partially
disable members pursuant to Government Code Section 31725.5 and County
Ordinance Code Section 38-4.402.
Section 10.2 – Definitions
In this regulation, unless otherwise specifically provided, or required by the context,
these terms have these meanings:
A. “Reassignment” means the appointment (pursuant to the Statute, the
ordinance and this regulation) of a member to a position, with duties different
from, and compensation earnable higher, lower, or the same as, the position
for which he is incapacitated.
B. “Board” means the Board of Retirement (Retirement Board).
C. “Chief Executive Officer” means the Retirement Administrator as defined in
Government Code Section 31522.
D. “Incapacitated for the performance of their duties” means the permanent
inability of the member, due to physical or mental causes, to perform the
duties of their specific position.
E. “Committee” means the Rehabilitation Committee.
F. “Governing Body” means the Board of Supervisors or the elected officials
governing a district.
G. “District” is defined in Government Code Section 31468.
Section 10.3 – Rehabilitation Committee
A. A Rehabilitation Committee is hereby established for the purpose of
recommending whether a member shall be reassigned.
B. Except as provided by Section 10.7, this committee shall consist of the
following:
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a. The permanent members are a member of the Board designated by it; and
the County Administrator, Director of Human Resources and County
Health Officer or their designees; and the Chief Executive Officer or their
designee, who serves as secretary without a vote.
b. The appointing authority within the department or district to which the
reassignment is proposed or their designee.
c. The employee and/or their designee, unless he waives membership.
Section 10.4 – Procedure
A. After an application for disability is filed, the Chief Executive Officer shall
consult with the Board’s medical advisor, the member employee and others
as necessary, to determine whether a reassignment appears feasible (in view
of the members employee’s condition) if the Board later finds the member
employee to be incapacitated for the performance of their duties. If a
reassignment appear feasible to the Chief Executive Officer, he shall convene
the permanent members of the Committee and the employee or their
designee, and they shall explore the practicability of returning the member
employee to their previous position or reassigning, rehabilitating and/or
retraining them.
B. When a department or district is located to which a reassignment appears
feasible, the appointing authority within it shall be added to the Committee
(pursuant to Section 10.3B(2) above).
C. The Committee may make its recommendation to the Board at any time
before or after Board action on the application for disability retirement.
Section 10.5 – Reassignment
After the Board determines that the member employee is incapacitated for the
performance of their duties, he shall be reassigned, in lieu of being retired for
disability, if the appointing authority in the department or district in which he is to be
employed and the Governing Body agree to their appointment and the appointment is
made in accordance with any applicable merit or Civil Service system rules.
Section 10.6 – Later Retirement
If a member who has accepted reassignment is voluntarily or involuntarily separated
from the service thereafter, their retirement benefits and rights, including those of
their beneficiaries, shall be determined as if he were being retired on the date of this
later separation for the same type of disability retirement as he would have received
had he been retired originally instead of reassigned, but a new application may be
filed for disability retirement based on their job connected injury or disease occurring
20
after the first application was filed, and their rights and benefits (including Cost-of-
Living retirement adjustments) shall not be less than those to which he would be
entitled if he retires for service on the date of their later separation.
Section 10.7
In a district for which the Board of Supervisors is not the governing body, the Chief
Executive Officer shall request the district to appoint to the Committee those
personnel with functions similar to those of the County Administrator and Director of
Human Resources; and such other personnel shall then service on the Committee in
lieu of the County Administrator and Director of Human Resources.
XIV. AMENDMENT OF REGULATIONS
Amendments to these regulations require 6 affirmative votes of the Board.
XV. HISTORY
Adopted: 9/14/1999
Amended: 9/18/2001, 12/11/2002, 2/19/2003, 7/9/2003, 8/11/2004, 2/8/2006,
7/11/2007, 9/8/2010, 1/14/2015, 10/23/2019, 4/8/2020, 7/14/2021, 09/25/2024
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT
ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
TABLE OF CONTENTS
Section Page
I. ADMINISTRATION 1
II. MEETINGS 3
III. MEMBERSHIP 56
IV. CONTRIBUTIONS AND REPORTING 78
V. SERVICE 89
VI. COMPENSATION 123
VII. NORMAL RETIREMENT AGE AND BONAFIDE
SEPARARATIONS 134
VIII. WITHDRAWALS 145
IX. NEW PARTICIPATING EMPLOYERS 156
X. PARTICIPATING EMPLOYER WITHDRAWAL 156
XI. DISPENSING WITH RECALCULATION
FOR MINOR DISCREPANCY 16
XII. APPLICATIONS FOR DISABILITY RETIREMENT 167
XIII. CONTINUED EMPLOYMENT OF PARTIALLY
DISABLED EMPLOYEES 189
XIV. AMENDMENT OF REGULATIONS 201
XV. HISTORY 201
1
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT
ASSOCIATION
BOARD OF RETIREMENT
REGULATIONS
I. ADMINISTRATION
1. Name
The name of this Association is “The Contra Costa County Employees’
Retirement Association” (“CCCERA” or the “Association”).
2. Board
Whenever used in these Regulations, unless otherwise stated, “Board” and “Board
of Retirement” mean CCCERA’s Board of Retirement as defined in California
Government (“Gov.”) Code beginning at Section 31459.
2.1 Alternate Board Members
A. The alternate safety, alternate appointed and alternate retiree members shall be
provided with the same conference, education and manager on-site visit
opportunities as all other Board members.
B. The alternate safety, alternate appointed and alternate retiree members may
participate in the deliberations of the Board or its committees including those
deliberations held in closed session.
C. Neither the alternate safety member, the alternate appointed member nor the
alternate retiree member shall be entitled to serve as an officer of the Board or
committees of the Board.
D. The alternate retiree member shall be entitled to the same compensation as the
retiree member for attending a meeting, pursuant to Gov. Code Section 31521,
whether or not the retiree member is in attendance at that meeting.
E. The alternate appointed member shall be entitled to the same compensation as
the fourth, fifth, sixth or ninth member, pursuant to Gov. Code Section
31520.12, whether or not the fourth, fifth, sixth or ninth members attend the
meeting.
2
3. Election of Officers
At the first regular meeting in July, as the first order of business , the Board shall
elect a Chairperson, Vice-Chairperson, and Secretary, each to hold office for a
term of one year or until a successor is duly elected and qualified. The newly
elected officers shall immediately be seated. The Chairperson shall establish the
agenda as it relates to administrative or investment matters with the assistance of
the Chief Executive Officer. Should an officer for any reason fail to complete
his/hertheir term, the Board shall select a successor for the balance of the expired
term at its next regular meeting.
4. Delegation to Chief Executive Officer
In addition to the normal duties required to administer the Association on a day-
to-day basis, the Chief Executive Officer is authorized to perform the following
duties which are otherwise reserved for the Board:
A. Issue subpoenas and subpoenas duces tecum under Gov. Code Section 31535.
B. Release unclaimed funds under Gov. Code Section 31629 provided the
claimant has adequately established his/hertheir identity and makes
application for the funds.
C. Determine, under Gov. Code Section 31724, that the effective date of a
member’s disability retirement is a date earlier than the date the application
was filed if the delay in filing was due to administrative oversight or inability
to ascertain permanency and where credible documentation exists to support
this fact.
D. Accept elections for deferred retirement under Gov. Code Section 31700 and
affidavits of membership under Gov. Code Section 31526.
E. Correct prospectively any administrative error in the calculation of retirement
benefits, with the issue of retroactive corrections, if any, to be reserved for the
Board’s exercise of discretion in accordance with the law.
5. Fiscal Year
The fiscal year for budget purposes shall be the calendar year.
3
II. MEETINGS
1. Regular Meetings
Regular meetings shall beare held on the second and fourth Wednesday of each
month at 9:00 a.m. as determined by the Board in the Board Room of the Contra
Costa County Employees’ Retirement Association, 1200 Concord Avenue, Suite
350, Concord, California 94520, unless changed by the Board.
2. Quarterly Investment Review
The Board shall review investment manager performance on a quarterly basis,
unless changed by the Board.
3. Special Meetings
Special meetings may be called in accordance with the Ralph M. Brown Act.
4. Rules of Order
Unless otherwise provided herein, the general conduct of the Board shall be
guided by Robert’s Rules of Order, Revised, 1915 edition. All other proceedings,
including those of motions and decorum, shall be guided by those provisions
pertaining to an “Assembly” as specified in Robert’s Rules of Order.
The Chairperson will:
A. Vote on all Questions
B. Recognize a member or non-member entitled to speak
C. Enforce the rules and decorum specified in these Regulations
A motion for the “Previous Question” (to “call” or cut off debate of the immediate
pending question) may be made by any member without a second. If no
objections are made by the members, the Chairperson will immediately “put”,
without debate, the question. If an objection is made, a vote is immediately
required, without debate, regarding the “previous question”. A vote of 2/3 of the
votes cast is necessary for adoption. If adopted, the Chairperson immediately
“puts”, without debate, the pending question.To end a debate on a pending motion
immediately, a voting Board Member may call for the question (by saying “I call
the question”) which request needs a second from a voting Member. A vote is
then held immediately on the called question to end the debate on the main
motion first, with no further discussion allowed. A two-thirds (2/3) vote of the
voting Members is required for passage. If the motion to call the question is
4
passed, the pending motion on the floor is then voted on immediately, without
further debate.
5
4.a. Board Meeting Agendas and Order of Business, First Meeting of the Month
The Board meeting agendas shall comply with the requirements of the Open
Meeting Law (Ralph M. Brown Act) and generally provide for a usual order of
business at the first meeting of the month, subject to the final setting of agenda
matters by the Board Chairperson and the CEO. The usual order of business is as
follows:
A. Public Comment
B. Approval of minutes
C. Routine items approval
D. Business items, including administrative, investment and actuarial items.
E. Trustee reports on meetings, seminars and conferences
F. Staff reports
G. Closed session items will be included in the meeting agenda in the order
determined by the Board Chairperson and the CEO.
Closed Session for disabilities, litigation, and personnel matters.
D.
E. Report out of Closed Session
F. Unfinished administrative business
G. New administrative business
H. Fiduciary/Staff education
I. Miscellaneous
( i) Staff Report
(ii) Outside Professionals’ Reports
(iii)Trustees' comments
The Chairperson may modify the order of business in his or hertheir discretion at
any time during the course of the Board meeting. The Agenda may provide for
reasonable time limits on any item, including public comment, and the Board
Chairperson may establish reasonable time limits on discussion items during the
course of the meeting.
4.b. Order of Business, Second Meeting of the Month
6
The usual order of business at the second meeting of the month, subject to the final
setting of agenda matters by the Board Chairperson and the CEO is as follows:
A. Public Comment
B. Approval of minutes
C. Investment performance review
D. Investment matters
E. Actuarial matters
F. Unfinished administrative business
G. New administrative business
H. Miscellaneous
( i) Staff Report
(ii) Outside Professionals’ Report
(iii) Trustees' comments
The Chairperson may modify the order of business in his or her discretion at any time
during the course of the Board meeting. The Agenda may provide for reasonable
time limits on any item, including public comment, and the Board Chairperson may
establish reasonable time limits on discussion items during the course of the meeting.
5. Quorum
Five voting Members of the Board present at the meeting shall constitute a
quorum. No motion may be passed or business transacted without five
affirmative votes.
6. Communications and Requests
Communications and requests should be made in writing and any action of the
Board thereon shall be noted in the minutes.
7. Minutes
The minutes or a true copy thereof, prepared in accordance with the Ralph M.
Brown Act, shall be signed by the Secretary and the Chairperson, and shall form
part of the permanent records of the Board. The reason for a Board member’s
vote on a Board action shall be included in the minutes when requested by the
member.
7
8. Committees of the Board
The Chairperson shall appoint committees as deemed necessary to carry out the
business of the Board. A quorum for a Committee meeting shall consist of three
Board Members. Committee meeting will be open to the public, except for
meetings of ad-hoc advisory committees consisting of less than a quorum of the
full Board. A Chairperson and Vice-Chairperson for each Committee will be
appointed by the Board of Retirement Chairperson.
8
III. MEMBERSHIP
1. Exclusion from Membership & Exclusion from Membership – By Type of
Employment
A. All officers and employees of the County or districts shall be members of the
association as provided in Article 4 under Sections 31550-31567 of the
County Employees’ Retirement Law of 1937 (Gov. Code Secs. 31450, et seq.
“CERL”), unless excluded from membership by this Section. Pursuant to
Gov. Code Section 31527(h), an officer or employee’s membership entry date
shall be adjusted by no more than twelve weeks after their entrance into
service in order to facilitate that member establishing reciprocity with another
pension system.
A.B. The following employees shall be excluded from membership:
( i) Temporary, seasonal or independent contract employees who are
employed or re-employed for temporary service or at certain specified
periods each year.
( ii) Intermittent or permanent-intermittent employees who are appointed to
serve less than 80% of the full number of working hours required of
regular employees or who actually serve less than 80% of such full
number of working hours in one year as certified by their appointing
authority.
(iii) Part-time employees whose service for the County or district is less than
fifty (50) percent of the full number or working hours required of full-
time employees at that employer.
( iv) Project employees, unless the appointing authority certifies that the
project is expected to be of one year or more in duration on a greater than
part-time basis.
( v) Provisional employees, unless they otherwise meet the requirements for
reciprocal benefits with other retirement systems under Article 15 of
CERL.
C. In making its determination regarding an employee’s inclusion in or exclusion
from membership, the Board will not rely solely upon the term given to the
type of employment. Rather, the Board will rely upon such additional facts
such as the nature of the employment, its expected or actual duration, and its
relationship to what is considered full-time, permanent employment.
9
2. Exclusion from Membership – by Compensation
Except as otherwise herein provided, all employees of the County or district who
receive compensation amounting to less than one-hundred ($100) dollars per
month, and in the case of employees paid on other than a monthly basis an
average of one-hundred ($100) dollars per month for the preceding year,
including maintenance valued according to the schedule adopted by the governing
body, are hereby excluded and exempted from membership in the Retirement
Association. Any member of the Retirement Association whose salary is reduced
to an amount less than one-hundred ($100) dollars per month shall have the
option of continuing or discontinuing his/hertheir active membership in the
Association.
3. Exclusion from Membership – by Waiver
Newly hired employees age 60 and older may waive membership as authorized by
Gov. Code Section 31552. Any such waiver of membership shall be effective
only if it is submitted to the CCCERA Chief Executive Officer within 390 days of
the employee’s date of hire; provided, however, that the Chief Executive Officer
may, in his/hertheir sole and reasonable discretion, waive the time limitation if the
newly hired employee establishes good cause for such a waiver.
4. Certifications
Every employee of the County or district within the county whose employees are
members of the Association shall, upon entry into the Association, complete a
sworn statement as provided for in Gov. Code Section 31526(b) showing the
member’s name, date of birth, social security number, gender, marital status,
employment hours, and the compensation received . The sworn statement shall be
received within 30 days of the member’s hire date. The Association may require
other information as needed. Additionally, the submission by the member’s
employer to the retirement association of the information outlined above may be
submitted electronically to the retirement association with a certification
statement of accuracy by the employer.
A certified copy of the member’s birth certificate or other evidence of birth may
be required by the Board.
It shall be the employer’s responsibility to assure compliance with this section.
AThe Board shall assess the employer participating employer shall be assessed a
penalty in the amount of the monthly member and employer contributions plus
interest at the actuarially assumed rate of return five hundred ($500) dollarsthe
full monthly member and employer contributions plus interest at the actuarially
assumed rate of return per employee for every month or fraction thereof that the
required member sworn statement or certification statement is not submitted.
10
The Board Association shall notify the employer in writing of the imposition of
assessment at least thirty days before the assessment.
5. Electronic Signatures
Pursuant to Government Code Section 31527(i), the Board may use and accept a
document requiring a signature that is submitted by a member using an electronic
signature, if the document and electronic signature are submitted using
technology the Board deems sufficient, as set forth in a policy adopted by the
Board, to ensure its integrity, security, and authenticity. A document submitted
pursuant to the Board-adopted policy shall be given the same force as a signed,
valid original document.
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IV. CONTRIBUTIONS AND REPORTING
1. Leave of Absence
When a leave of absence without pay is less than a full calendar month, the full
monthly contribution, if available from the member’s salary, shall be deducted
from the member’s earnable compensation and service credit shall be given for a
full calendar month. If the amount of the member’s salary for the applicable
period is less than the contributions due, then no deduction shall be made for
service credit. (Gov. Code section 31527, subd. (a).)
Members on stipendiary educational leaves shall continue to make contributions.
2. Due Dates
Each employer shall report to the Association in a manner and frequency as
determined by the Board sufficient for the Board to credit contributions and
service to each member’s record.
Unless otherwise specified in a written agreement between CCCERA and the
participating employer, reports shall be due no later than the tenth of each month for
the previous month’s payroll and shall be accompanied by member and employer
contributions. If the tenth of the month falls on a weekend or holiday, the due date
shall be the last working day before the tenth. Reports, which are unreadable or
incorrect, shall not be accepted and shall be returned to the employer.
Reports and contributions received after the due date shall be considered late and
subject to a late reporting penalty equal to: the prime rate in effect on the due date
computed on a daily, non-compounding basis and applied to the contributions due.
3. Drops in Payroll
Whenever the employer’s reportable payroll drops to a level which is lower than
70% of its payroll during the same period in the preceding year, the Board may
investigate the cause. Whenever the employer’s reportable payroll drops to a
level which is lower than 50% of its payroll during the same period in the
preceding year, the Board shall investigate the cause. If the Board determines that
the cause is other than temporary it shall determine the amount of contributions
due from the employer to continue paying its share of any unfunded liability.
This amount shall then be due from the employer in addition to any contributions
made on the reduced payroll.
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4. Employer Certification
Each report as specified in Section IV.2 shall include or be accompanied by a
certification, under penalty of perjury, as to its accuracy. The certification shall
be made by a duly authorized representative of the employer.
V. SERVICE
1. Leave of Absence
When a member returns from a medical leave of absence without pay, the
member shall receive credit for up to 12 months of the leave time if the member
pays an amount equal to what he or she would have paid, including any amount
that would have been paid by the member’s employer on the member’s behalf
(i.e., subvented), had he or she not taken the leave together with the interest that
such amount would have earned had it been on deposit. Calculation of the cost of
the leave purchase and the method of payment for such leave shall be as provided
in Gov. Code Section 31646.
2. Prior Service
In establishing the length of prior service for any member entitled to credit
therefor, official payroll records or other official records shall be controlling. In
the event that any of such records are unavailable, the Board, in its discretion,
may accept affidavits of the employee, affidavits of the employee’s employer,
affidavits of fellow employees or such other sworn evidence as the Board
determines to be pertinent.
For the purpose of these Regulations, credit for prior service for a per diem
employee entitling the employee to a full year’s credit towards retirement shall
mean 200 or more workdays of service rendered in any one calendar year
including leave of absence, vacation and sick leave duly granted, but not more
than one year of credit shall be allowed for service in any one calendar year.
Service of less than 200 workdays in any one calendar year shall be credited on
the pro-rata basis of 250 workdays per year.
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Prior service shall include all service for the employer and all service while on
leave from the employer for military duty, which is prior to the establishment of
the retirement system.
3. Sick Leave Credit
The following provisions govern the use of sick leave credit toward service credit
at retirement under Government Code Sections 31641.01 as adopted by the
County Board of Supervisors.
A. The total hours of sick leave accumulated by the member on the date of
retirement, at the rate of one day for each one day earned, shall be certified
as to its accuracy in writing under penalty of perjury by the duly authorized
representative of the employer.
B. The Association shall convert the total sick leave into years and fractions of
a year using the following equivalencies:
( i) For firefighters, accumulated sick leave hours at retirement shall be
divided by 2,912 (average number of working hours per year for a
firefighter).
( ii) For all other members, the accumulated sick leave hours at retirement
shall be divided by 2,000 hours (average number of working hours per
year).
C. The formula used to determine the sick leave service credit value shall be
the same as used for the member’s service category at the time of
retirement.
4. Service Purchase
Any member who elects to purchase prior public service under Government Code
Section 31641.2, prior nonmembership service under Government Code Section
31641.5, prior service under Government Code Section 31648, or military service
under Government Code Section 31649.5, shall be eligible to make the purchase
anytime before applying for retirement.
Any member who elects to purchase prior public service under Government Code
Section 31641.2, prior nonmembership service under Government Code Section
31641.5, prior service under Government Code Section 31648 or military service
under Government Code Section 31649.5 shall be permitted to make such
14
purchase in installment payments as provided for in Section V, paragraph 6 of
these Regulations.
5. Redeposit of Withdrawn Contributions
On redeposit, a member must pay withdrawn contributions plus any interest as
defined in Gov. Code Section 31472.1, subject to Section V, paragraph 8.
The redeposit will exclude contributions subvented by the employer under Gov.
Code Secs. 31581.1 31581.2 and 31630, and exclude any Cost of Living (COL)
contributions that were not otherwise paid by members as a result of a transfer of
excess surplus funds for that year.
6. Installment Payments
Whenever a member elects to purchase prior public service (Gov. Code Sec.
31641.2), prior nonmembership service (Gov. Code Sec. 31641.5), prior military
service (Gov. Code Sec. 31649.5), prior service (Gov. Code Sec. 31648), or leave
of absence service (Gov. Code Sec. 31646), or elects to redeposit withdrawn
service (Gov. Code Sec. 31652), and the member elects to make such purchase or
redeposit in installment payments, the following shall govern:
A. The amount of service represented by each installment payment shall be
computed by dividing the amount of the installment payment by the total cost
of purchase or redeposit, and multiplying the resulting percent by the total
service being purchased or redeposited.
B. The member’s service credit record shall be increased to reflect each
installment payment as it is received and shall be applied to the most recent
service for which credit is available.
C. The member’s account balance shall be increased to reflect each installment
payment as it is received. Unless otherwise certified by the employer, the
installment payment will be deemed and credited as after-tax member
contributions.
D. If the member dies, requests a refund, or retires either for service or disability,
no further installments shall be accepted. Any benefit payable thereafter shall
recognize or include service purchased or redeposited and account balances to
date.
15
E. If multiple periods of service are eligible for purchase or redeposit, the cost of
each period shall be separately computed and any installments shall apply to
the most recent service period first.
F. Unless otherwise prohibited by law (leave of absence without pay under Gov.
Code Sec. 31646, prior public service under Gov. Code Sec. 31641.2, and
prior nonmembership service under Gov. Code Sec. 31641.5), the member
shall be eligible to make installment payments so long as he or she continues
to be actively employed.
As for service purchased under Government Code Sections 31641.5 and
31646, such payments may be made by lump sum or by installment payments
over a period not to excess the length of time for which the member has
elected to receive credit, in the manner otherwise provided for in this
paragraph 6.
As for service purchased under Government Code Section 31641.2, such
payments may be made during active employment as a member by lump sum
or by installment payments over a period not to exceed five years.
G. A member may elect installment payments by monthly payroll deductions on
a post tax basis.
( i) A Purchase Contract must be signed for payroll deductions.
(ii) All payroll deduction Purchase contracts must be paid in full by the
member’s retirement date or within 120 days of termination.
(iii) Service credit is posted to member’s account at the completion of the
contractual payments.
7. Conversion of Tier II Service Credit
Once a member elects or by resolution has been placed into Tier III membership
under Gov. Code Sec 31755 he or she is eligible to convert all or any part of Tier
II service credit to Tier III service credit.
The member’s cost shall be the difference between the total amount he or she and
the employer paid into the Association under Tier II and what would have been
contributed during the same time if the employee had been under Tier III, together
with interest as defined in Section 31472.1, subject to Section V, paragraph 8.
8. Forgiveness of Interest
16
In cases where a member is redepositing withdrawn contributions, purchasing
service credit or converting service credit in accordance with this Section V,
interest shall not include the most recently credited interest amount if all of the
following conditions are met:
A. The member requested a calculation of the cost of the purchase or conversion
more than three months prior to the June 30 or December 31 interest crediting
date.
B. The member received the requested calculation after the June 30 or December
31 interest crediting date.
C. Within 30 days of receipt of the requested calculation the member pays all or
a part of the cost with a lump sum payment.
17
VI. COMPENSATION
1. Compensation for Retirement Purposes.
The Board has adopted a Board Compensation Earnable Policy and a
Pensionable Compensation Policy listing items of compensation that are
included in “compensation”, “compensation earnable”, and “final
compensation” as defined in Government Code Sections 31460, 31461, and
31462.1, and 7522.34. The Retirement Association will provide each employer
with a copy of the Board Ccompensation pPoliciesy. Each employer is required
to transmit promptly to the Retirement Association, contributions on each item
of compensation listed in the Ccompensation Ppoliciesy as includible in
“compensation”.
2. New or changed pay items.
Each employer shall report to the Association in writing within 30 days of any
of the following events:
A. A new pay item is created.
B. There has been a change in either an existing pay item or the conditions under
which the pay item is computed, accrued or paid.
C. Notification received after the 30 days adoption shall be considered late and
shall be assessed a reporting penalty as defined in Section IV.2.
D. Upon notification, the Board shall determine whether the pay item is included
in “compensation” as defined in Section 31460.
18
VII. NORMAL RETIREMENT AGE AND BONA FIDE SEPARATIONS
Normal Retirement Age
For purposes of applying the Pension Protection Act of 2006 (“PPA”) and complying
with other applicable tax-related laws (such as restrictions on in-service
distributions), effective July 1, 2007, the “Normal Retirement Age” for CCCERA
members shall be the age set forth in CERL retirement formula for an unreduced
benefit that applies to each CCCERA member immediately preceding the effective
date of his or hertheir retirement from a CCCERA employer. For example, the
Normal Retirement Age for a member who earns retirement service immediately
before retirement under a “3% at 50” retirement formula (Gov. Code section 31664.1)
is 50 years of age. The Normal Retirement Age for a member who earns retirement
service immediately before retirement under a “2% at 55” retirement formula (Gov.
Code section 31676.16) is 55 years of age.
Notwithstanding the foregoing, Normal Retirement Age for CCCERA members shall
in no event be earlier than (i) age 55 for CCCERA members who are not Qualified
Public Safety Employees (as defined in Internal Revenue Code section 72(t)(10)(B))
immediately prior to their retirement; and (ii) age 50 for CCCERA members who are
Qualified Public Safety Employees.
The Board may change or further refine its determination of Normal Retirement Age
as described herein in order to comply with any rules or regulations of the Internal
Revenue Service or other applicable law. The Board’s current determinations of
Normal Retirement Age are based upon the findings and conclusions set forth in
Board of Retirement Resolutions 2007-1 and 2007-2.
Bona Fide Separation from Service
A) In order to comply with tax law restrictions on in-service distributions, a
member who retires at an age younger than Normal Retirement Age, as defined
herein, may not enter into an agreement, either oral or written, prior to the date the
member's retirement commences, to be reemployed while retired by the same
CCCERA employer, regardless of the length of the member's break in service after
retirement. The member must acknowledge in writing to CCCERA at the time of
retirement that the member has been informed of these requirements and limitations
on post-retirement employment and that no prearrangement to be reemployed while
retired exists.
B) A member who retires at an age younger than Normal Retirement Age, as
defined herein, must have at least a continuous 90-day break in service from the date
of the member's last day of employment prior to being reemployed while retired by
the member’s prior CCCERA employer.
19
C) If a member is reemployed without compliance with subsections (A) and (B)
above, the retired member's retirement benefits from CCCERA must cease as soon as
practicable upon discovery by CCCERA and will not resume until the member has a
bona fide separation from service or reaches Normal Retirement Age, whichever
occurs first.
D) A member may return to work prior to the time specified in section (B) above
for emergency situations as defined in Government Code Section 8558 and under the
return to work restrictions specified in Government Code Section 7522.56 et seq.
However, prior to returning to work, the retiree must have incurred a bona fide break
in service and cannot have entered into a prearranged agreement to be reemployed by
the same employer.
E) The definitions, limitations and requirements contained herein shall be
provided to every CCCERA member who inquires about retirement.
VIII. WITHDRAWALS
1. Discontinued Service
The service of a member will be considered “discontinued” under Gov. Code
Section 31628 only if the member has actually terminated employment and
either the termination is due to lay-off or the member is not reemployed by that
employer for a period of 45 days.
The service of a member will not be considered discontinued if the member
continues to work for the employer or for another participating employer, even
if the member’s work schedule is below the minimum number of hours required
to qualify for coverage. In these cases interest will continue to be credited to
the member's account.
2. Account Withdrawals
All requests to withdraw an account must be in writing.
All payments of an account balance shall be in the form of either or both of the
following:
A. A lump sum distribution
B. A rollover to an IRA or a new employer’s Qualified Plan per current IRS
guidelines.
20
3. Interest Crediting
Interest is credited to the account of a pending refund request on June 30 th or
December 31st if the funds have been on deposit for six months or more in
accordance with Gov. Code Section 31591.
A member who continues employment in a non-covered position will have
interest credited to his/hertheir account.
4. Account Reinstatement
A member who has appealed a dismissal and has been reinstated by the
employer is allowed to redeposit withdrawn retirement contributions, plus
interest, and will be reinstated as of the original date of membership in the
Association.
IX. NEW PARTICIPATING EMPLOYERS (Section 31557)
All officers and employees of any newly participating district shall become members
of the Association as provided in Section 31557.
A. An actuarial valuation shall be made to determine liability.
B. The district shall pay the cost of the valuation.
X. PARTICIPATING EMPLOYER WITHDRAWAL
(SECTIONS 31564 AND 31564.2)
An employer, by resolution, may withdraw its employees from membership in the
Association as provided in Government Code sections 31564 and 31564.2.
A. Upon notification by an employer that it is considering withdrawing from the
Association, the Association will provide the employer with a copy of the
Association’s Employer Termination Policy.
B. An employer shall comply with the Association’s Employer Termination Policy
to ensure the actuarial soundness of the retirement system.
21
XI. DISPENSING WITH RECALCULATION FOR MINOR DISCREPANCY
1. Closed Accounts
The Board authorizes the Chief Executive Officer to refrain from collecting an
under payment or refunding an overpayment of accumulated contributions from
a member who has terminated from the association and cannot be located,
whenever the amount is fifty dollars ($50) or less.
2. Active, Deferred and Retiree Accounts
The association may dispense with issuing any check whenever the retroactive
liability is less than five dollars ($5) or less.
XII. APPLICATIONS FOR DISABILITY RETIREMENT
(Adopted: Retirement Board – June 14, 1977)
(Approved: Board of Supervisors – June 28, 1977)
1. Application Form
An application for service-connected or nonservice-connected disability
retirement shall be filed on the Application for Disability Retirement form
prescribed by the Board of Retirement, and shall include either a completed
Physician’s Statement or another form of medical report to support the
Application.
2. Effective Date Of Disability Retirement Allowance
(a) The effective date of a disability retirement allowance shall be established
pursuant to Gov. Code Section 31724.
(b) The applicant may apply to have the disability retirement allowance become
effective earlier than the date the application is filed upon a showing the
application was delayed due to administrative oversight or by the inability to
determine the permanency of the disability until after the date following the last
day for which the applicant received regular compensation, by completing the
applicable section of the Application for Disability Retirement form. The failure
of the applicant to apply for an earlier effective date at the time the application is
filed shall constitute a waiver of the right to apply for an earlier effective date.
22
3. Denial Without Prejudice
(a) In the event the medical advisor’s recommendation is to deny the disability
application (without prejudice), the member may submit additional medical
information to support the application and/or request a hearing within six (6)
months of notice of the denial.
(b) In the event the medical advisor’s recommendation is to grant the disability
application, the Board of Retirement will review the recommendation and take
action on the application for disability retirement. If the Board denies the
application (without prejudice), the member may request a hearing within six (6)
months of notice of the denial.
4. Request For Hearing
Any applicant for disability retirement shall, upon request, be entitled to a
hearing, at the sole discretion of the Board of Retirement, before the Board, or
before a referee appointed by the Board pursuant to Gov. Code section 31533.
Any such request for hearing shall be in writing, and shall be made within 30
dayssix (6) months after notice of the Board's action denying the application is
mailed by certified or registered mail to the applicant. An application is deemed
made on the date mailed if mailed by certified or registered mail, on the date
postmarked if mailed by first class mail and received, or on the date received by
the Association, whichever is earlier.
5. Judicial Review
In any matter in which the party or applicant is entitled to judicial review of any
action taken by the Board of Retirement, the petition to the court must be filed
within 90 days from the date the notice of the Board's decision is delivered to the
party or applicant, or served by certified or registered mail upon the party or
applicant or the party's or applicant's attorney.
The procedure for hearings on disability retirement applications that the Board of
Retirement or a Referee holds in connection with determination of disability retirement
benefits under CERL shall be set forth in the Board of Retirement’s separate policy
regarding the same.
23
XIII. CONTINUED EMPLOYMENT OF PARTIALLY DISABLED EMPLOYEES
(Approved: Board of Supervisors – May 9, 1972)
Section 10.1 – Purpose
This regulation governs the procedures for the continued employment of partially
disable members pursuant to Government Code Section 31725.5 and County
Ordinance Code Section 38-4.402.
Section 10.2 – Definitions
In this regulation, unless otherwise specifically provided, or required by the context,
these terms have these meanings:
A. “Reassignment” means the appointment (pursuant to the Statute, the
ordinance and this regulation) of a member to a position, with duties different
from, and compensation earnable higher, lower, or the same as, the position
for which he is incapacitated.
B. “Board” means the Board of Retirement (Retirement Board).
C. “Chief Executive Officer” means the Retirement Administrator as defined in
Government Code Section 31522.
D. “Incapacitated for the performance of his/hertheir duties” means the
permanent inability of the member, due to physical or mental causes, to
perform the duties of his/hertheir specific position.
E. “Committee” means the Rehabilitation Committee.
F. “Governing Body” means the Board of Supervisors or the elected officials
governing a district.
G. “District” is defined in Government Code Section 31468.
Section 10.3 – Rehabilitation Committee
A. A Rehabilitation Committee is hereby established for the purpose of
recommending whether a member shall be reassigned.
B. Except as provided by Section 10.7, this committee shall consist of the
following:
24
a. The permanent members are a member of the Board designated by it; and
the County Administrator, Director of Personnel Human Resources and
County Health Officer or their designees; and the Chief Executive Officer
or his/hertheir designee, who serves as secretary without a vote.
b. The appointing authority within the department or district to which the
reassignment is proposed or his/hertheir (its) designee.
c. The employee and/or his/hertheir designee, unless he waives membership.
Section 10.4 – Procedure
A. After an application for disability is filed, the Chief Executive Officer shall
consult with the Board’s medical advisor, the member employee and others
as necessary, to determine whether a reassignment appears feasible (in view
of the members employee’s condition) if the Board later finds the member
employee to be incapacitated for the performance of his/hertheir duties. If a
reassignment appear feasible to the Chief Executive Officer, he shall convene
the permanent members of the Committee and the employee or his/hertheir
designee, and they shall explore the practicabilitiespracticability of returning
the member employee to his/hertheir previous position or reassigning,
rehabilitating and/or retraining him/herthem.
B. When a department or district is located to which a reassignment appears
feasible, the appointing authority within it shall be added to the Committee
(pursuant to Section 10.3B(2) above).
C. The Committee may make its recommendation to the Board at any time
before or after Board action on the application for disability retirement.
Section 10.5 – Reassignment
After the Board determines that the member employee is incapacitated for the
performance of his/hertheir duties, he shall be reassigned, in lieu of being retired for
disability, if the appointing authority in the department or district in which he is to be
employed and the Governing Body agree to his/hertheir appointment and the
appointment is made in accordance with any applicable merit or Civil Service system
rules.
Section 10.6 – Later Retirement
If a member who has accepted reassignment is voluntarily or involuntarily separated
from the service thereafter, his/hertheir retirement benefits and rights, including those
of his/hertheir beneficiaries, shall be determined as if he were being retired on the
date of this later separation for the same type of disability retirement as he would
have received had he been retired originally instead of reassigned, but a new
25
application may be filed for disability retirement based on his/hertheir job connected
injury or disease occurring after the first application was filed, and his/hertheir rights
and benefits (including Cost-of-Living retirement adjustments) shall not be less than
those to which he would be entitled if he retires for service on the date of his/hertheir
later separation.
Section 10.7
In a district for which the Board of Supervisors is not the governing body, the Chief
Executive Officer shall request the district to appoint to the Committee those
personnel with functions similar to those of the County Administrator and Director of
PersonnelHuman Resources; and such other personnel shall then service on the
Committee in lieu of the County Administrator and Director of PersonnelHuman
Resources.
XIV. AMENDMENT OF REGULATIONS
Amendments to these regulations require 6 affirmative votes of the Board.
XV. HISTORY
Adopted: 9/14/1999
Amended: 9/18/2001, 12/11/2002, 2/19/2003, 7/9/2003, 8/11/2004, 2/8/2006,
7/11/2007, 9/8/2010, 1/14/2015, 10/23/2019, 4/8/2020, 7/14/2021 , 09/25/2024
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3663 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the District Attorney, or designee, to execute a contract with General
Datatech, LP in an amount not to exceed $94,125 for the installation of backup storage to
accommodate data growth, for the period November 1, 2024 through January 13, 2026. (100%
General Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Diana Becton, District Attorney
Report Title:GDT User Agreement
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the District Attorney, or designee, to execute a User Agreement with General
Datatech, LP in an amount not to exceed $94,125 for the installation of backup storage to accommodate data
growth for the period November 1, 2024 through January 13, 2026.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $94,125 which is included in the FY2024-2025
Departmental IT Budget.
BACKGROUND:
The appliance and services from General Datatech, LP (GDT) are needed to back up the Department’s data and
system virtual machines and to expand capacity. The data being backed up includes files related to business
operations, such as user-specific data and shared data. Additionally, the GDT solution is needed to back up
system states of virtual machines, which provide network and system operation, management, and SQL servers.
Capacity expansion is required because the Department’s current backup appliance is at capacity. Expanding
storage is crucial to prevent data loss or service disruption in the event of equipment failure or a malware
attack.
The GDT User Agreement includes limitation of liability and indemnification for the County to hold GDT
harmless from any claims arising out of the performance under this agreement.
CONSEQUENCE OF NEGATIVE ACTION:
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
powered by Legistar™
File #:24-3663,Version:1
Without executing the GDT User Agreement, the District Attorney’s Office cannot install backup storage to
accommodate data growth.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
powered by Legistar™
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3664 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE Budget Amendment No. BDA-24-00763 authorizing revenue appropriations from the
California Department of Industrial Relations in the amount of $720,000 to the District Attorney's Office
to fund the Workers’ Rights Enforcement Grant Program. (100% State)
Attachments:1. BDA-24-00763-Workers Rights Enforcement Grant.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Diana Becton, District Attorney
Report Title:Budget Amendment to Appropriate New Revenue from State Grant for Workers Rights
Enforcement
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-24-00763 authorizing revenue appropriations from the California
Department of Industrial Relations in the amount of $720,000 to the District Attorney's Office to fund the
Workers’ Rights Enforcement Grant Program.
FISCAL IMPACT:
100% State funding, matching funds are not required. This action will increase Fiscal Year 2024-25 revenue
appropriations by $720,000 and increase corresponding expenditure appropriations by the same amount.
BACKGROUND:
The District Attorney's Office received Board of Supervisors’ approval and authorization on March 26, 2024, to
apply for and accept grant funding from the California Department of Industrial Relations in an amount not to
exceed $750,000 to fund a Wage Theft Prevention Unit. On May 16, 2024, the California Department of
Industrial Relations, Labor Commissioner’s Office announced that the Contra Costa District Attorney’s Office
has been awarded $720,000 for the Workers’ Rights Enforcement Grant Program for the funding period of
August 1, 2024, to July 31, 2025. The purpose of this board order is to appropriate revenues and expenditures
consistent with the acceptance of the grant as previously approved by the Board.
CONSEQUENCE OF NEGATIVE ACTION:
The District Attorney's Office will not be able to appropriate revenues and expenditures consistent with
acceptance of the grant as approved by the Board.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
powered by Legistar™
File #:24-3664,Version:1
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
powered by Legistar™
View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/21/2024 : BDA-24-00763
04:32 PM
10/21/2024
Page 1 of 2
Company Contra Costa County
Budget Template Operating Budget : FY 2024-25 Operating Budget
Budget FY 2024-25 Operating Budget
Organizing Dimension Type
Amendment ID BDA-24-00763
Amendment Date 10/21/2024
Description Appropriate new revenue from State's Worker's Rights Enforcement Grant
Amendment Type Appropriation / Estimated Revenue Adjustment
Balanced Amendment Yes
Entry Type Mid-Year Adjustments
Status In Progress
Budget Amendment Entries
Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions
FY 2024-25 Year (FY
2024-25 Operating
Budget)
2310:NON CNTY PROF
SPCLZD SVCS
2800 DISTRICT
ATTORNEY ADMIN
(Home Org)
2852
REGIONAL
ANTI-DRUG
PROGRM
100300
GENERAL
$36,000.00 $0.00 Expend portion of
new revenue
through contracting
FY 2024-25 Year (FY
2024-25 Operating
Budget)
1013:TEMPORARY
SALARIES
2800 DISTRICT
ATTORNEY ADMIN
(Home Org)
2852
REGIONAL
ANTI-DRUG
PROGRM
100300
GENERAL
$684,000.00 $0.00 Appropriate portion
of new revenue
through personnel
expenditure
FY 2024-25 Year (FY
2024-25 Operating
Budget)
9362:ST AID CRIME
CONTROL
2800 DISTRICT
ATTORNEY ADMIN
(Home Org)
2852
REGIONAL
ANTI-DRUG
PROGRM
100300
GENERAL
$0.00 $720,000.00 Increase revenue
from new State
Grant
Process History
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Budget Amendment Event Budget Amendment
Event
Step Completed 10/21/2024 04:32:03
PM
10/22/2024 Siwen Carlisle 1
Budget Amendment Event Review Budget
Amendment
Not Required 10/22/2024 0
Budget Amendment Event Approval by
Department Approver –
Budget Amendment
Awaiting Action Daniel Wallace
(Department Approver –
Budget Amendment)
4
Diana Becton
(Department Approver –
Budget Amendment)
View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/21/2024 : BDA-24-00763
04:32 PM
10/21/2024
Page 2 of 2
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Simon O'Connell
(Department Approver –
Budget Amendment)
Zhongzhou Zhu
(Department Approver –
Budget Amendment)
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3665 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE Budget Amendment No. BDA-24-00764 authorizing the reduction of revenue
appropriations from the Federal Bureau of Investigations in the amount of $8,250 to the District
Attorney's Office to fund the FBI Safe Street Task Force Facility Rental and Utilities Cost. (100%
Federal)
Attachments:1. BDA-24-00764-Remove Expired FBI Grant.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Diana Becton, District Attorney
Report Title:Budget Amendment to Decrease Appropriation/Revenue due to Federal Grant Expiration
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-24-00764 authorizing the reduction of revenue appropriations from
the Federal Bureau of Investigations in the amount of $8,250 to the District Attorney's Office to fund the FBI
Safe Street Task Force Facility Rental and Utilities Cost.
FISCAL IMPACT:
100% federal funding. This action will decrease Fiscal Year 2024-25 revenue appropriations by $8,250 and
decrease corresponding expenditure appropriations by the same amount.
BACKGROUND:
Contra Costa County District Attorney’s Office has been leading the operation of a countywide Safe Street Task
Force (SSTF) with the Federal Bureau of Investigation (FBI) since January 2015. The SSTF operates in
innovative ways to reduce violent crime on a countywide basis. The DA’s Office provides operational, tactical,
and investigative leadership for the SSTF. The DA’s Office has been renting a facility to house members of the
SSTF. The FBI has been providing financial reimbursement to the DA’s Office to fund the SSTF facility rental
and utilities cost.
In spring of 2024, the FBI notified the DA’s Office that the FBI will relocate its safe street operation to a
different region and will no longer provide federal grant reimbursement to the DA’s Office for the SSTF facility
rental and utilities cost beyond September 30, 2024, when the current lease expires.
The purpose of this board order is to decrease the revenues and expenditures for FY 2024-25 consistent with
the expiration of the FBI grant at the end of September 30, 2024.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
powered by Legistar™
File #:24-3665,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
The District Attorney's Office will not be able to decrease revenues and expenditures to accurately account for
the expiration of the FBI grant in FY2024-25.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
powered by Legistar™
View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/21/2024 : BDA-24-00764
02:54 PM
10/22/2024
Page 1 of 2
Company Contra Costa County
Budget Template Operating Budget : FY 2024-25 Operating Budget
Budget FY 2024-25 Operating Budget
Organizing Dimension Type
Amendment ID BDA-24-00764
Amendment Date 10/21/2024
Description Remove expired federal revenue and corresponding expenditure
Amendment Type Appropriation / Estimated Revenue Adjustment
Balanced Amendment Yes
Entry Type Mid-Year Adjustments
Status In Progress
Budget Amendment Entries
Period *Ledger Account/Summary Home Organization *Cost
Center *Fund Debit Amount Credit Amount Memo Exceptions
FY 2024-25 Year (FY
2024-25 Operating
Budget)
2262:BLDG OCCUPANCY
COSTS
2800 DISTRICT
ATTORNEY ADMIN
(Home Org)
2840
TASK
FORCE
100300
GENERAL
$0.00 $8,250.00 Remove expenditure
in building occupancy
cost
FY 2024-25 Year (FY
2024-25 Operating
Budget)
9551:FED AID CRIME
CONTROL
2800 DISTRICT
ATTORNEY ADMIN
(Home Org)
2840
TASK
FORCE
100300
GENERAL
$8,250.00 $0.00 Federal grant expired
at the end of Sept
2024 - remove
budgeted revenue for
Oct 2024 through
June 2025
Process History
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Budget Amendment Event Budget Amendment
Event
Step Completed 10/22/2024 02:54:47
PM
10/23/2024 Siwen Carlisle 1
Budget Amendment Event Review Budget
Amendment
Not Required 10/23/2024 0
Budget Amendment Event Approval by
Department Approver –
Budget Amendment
Awaiting Action Daniel Wallace
(Department Approver –
Budget Amendment)
4
Diana Becton
(Department Approver –
Budget Amendment)
Simon O'Connell
(Department Approver –
Budget Amendment)
View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/21/2024 : BDA-24-00764
02:54 PM
10/22/2024
Page 2 of 2
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Zhongzhou Zhu
(Department Approver –
Budget Amendment)
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
376
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-376 to approve and authorize the Employment and Human Services
Director, or designee, to execute a revenue amendment #2 with the State of California Department of
Community Services and Development to increase funding by $42,637 to a new payment limit not to
exceed $4,982,646 for the Low-Income Home Energy Assistance Program with no change to the term
through June 30, 2025. (100% Federal)
Attachments:
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To: Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:CSB - 39-806-58 State of California Department of Community Services and Development,
Low Income Home Energy Assistance Program
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT a resolution to approve and authorize the Employment and Human Services Director, or designee, to
execute a revenue amendment #2 with the State of California Department of Community Services and
Development to increase funding by $42,637 to a new payment limit not to exceed $4,982,646 for the Low-
Income Home Energy Assistance Program (LIHEAP) with no change to the term November 1, 2023 through
June 30, 2025.
FISCAL IMPACT:
$42,637: 100% Federal (Community Services and Development), all of which is budgeted in FY 24-25. No
County match required. CFDA/AL#: 93.568; State Agreement 24B-2005.
BACKGROUND:
On December 12, 2023, the Board approved item C.50 authorizing an Agreement with the State of California
Department of Community Services and Development (CSD) for the term November 1, 2023 to June 30, 2025.
On September 10, 2024, the Board approved item C.40 authorizing an amendment to increase funding to
increase by $1,313,032 to a new payment limit of $4,940,009. This action is to approve the increase of funds by
$42,637 for a new total payment of $4,982,646 for the 2024 LIHEAP for Program Year 2024-2025.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 3
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File #:RES 2024-376,Version:1
The County routinely receives funding from CSD wherein Contra Costa County provides energy bill assistance
payments and/or Weatherization services to residents who are income eligible through the Low-Income Energy
Assistance Program (LIHEAP) and the Energy Crisis Intervention Program (ECIP). The priority for services
are to those households with the lowest income and highest energy burden. LIHEAP priority is to serve
households with the following vulnerable populations: young children (ages 5 years or under), disabled, and
elderly persons (ages 60 years or older). LIHEAP is operated by the EHSD, Community Services Bureau.
CHILDREN’S IMPACT STATEMENT:
This Amendment supports the fourth community outcome of the Children’s Report Card: (4) "Families that are
Safe, Stable and Nurturing."
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will not be able to receive
funding to support the LIHEAP initiative in Contra Costa County.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 3
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File #:RES 2024-376,Version:1
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF State of California Department of Community Services and Development, Low Income
Home Energy Assistance Program Revenue Agreement 24B-2005
WHEREAS, on December 12, 2023, the Board approved item C.50 authorizing executing an agreement with
the State of California Department of Community Services and Development (CSD) for the term November 1,
2023 to June 30, 2025, and
WHEREAS, on September 10, 2024, the Board approved item C.40 authorizing an amendment to increase
funding to increase by $1,313,032 to a new payment limit of $4,940,009, and
WHEREAS, this action is to approve the increase of funds by $42,637 with a new total payment
of $4,982,646 for the 2024 LIHEAP for Program Year 2024-2025, and
WHEREAS, the County routinely receives funding from CSD wherein Contra Costa County provides energy
bill assistance payments and/or Weatherization services to residents who are income eligible through the Low-
Income Energy Assistance Program (LIHEAP) and the Energy Crisis Intervention Program (ECIP), and
WHEREAS, the priority for services are to those households with the lowest income and highest energy
burden. LIHEAP priority is to serve households with the following vulnerable populations: young children
(ages 5 years or under), disabled, and elderly persons (ages 60 years or older).
NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors approve and
authorize the Employment and Human Services Director, or designee, to execute a revenue amendment with
the State of California Department of Community Services and Development to increase funding by $42,637
with a new payment limit not to exceed $4,982,646 for the Low-Income Home Energy Assistance Program for
the period November 1, 2023 through June 30, 2025.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 3 of 3
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
377
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/18/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-377 to approve and authorize the Employment and Human Services
Director, or designee, to execute a revenue amendment #2 with the State of California Department of
Community Services and Development (CSD) to increase funding by $7,000 for a new payment limit
of $971,470 for the Community Services Block Grant program services with no change to the term
through April 30, 2025. (100% Federal)
Attachments:
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To: Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:39-813-62 2024 State of California Department of Community Services and Development,
Community Services Block Grant (CSBG) Revenue Agreement#24F-3007 Amendment 2
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT a resolution to approve and authorize the Employment and Human Services Director, or designee, to
execute a revenue amendment #2 with the State of California Department of Community Services and
Development (CSD) to increase funding by $7,000 for a new total payment limit of $971,470 for the
Community Services Block Grant program services with no change to the term January 1, 2024 through April
30, 2025.
FISCAL IMPACT:
$7,000: 100% Federal; all of which is budgeted in FY 24-25. There is no county match requirement.
CFDA/AL#: 93.569
State Agreement Number: 24F-3007
BACKGROUND:
On March 26, 2024, the Board approved item C.25 authorizing a contract with the State of California
Department of Community Services and Development for a term of January 1, 2024, through April 30, 2025.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 4
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File #:RES 2024-377,Version:1
The Employment and Human Services Department (EHSD) was awarded Community Services Block Grant
funding from the California Department of Community Services and Development to operate self-sufficiency
programs. Notification was given to the County on November 28, 2023. The self-sufficiency programs provide
housing payment assistance, food distribution, wrap-around health & mental health services, and employment
training under the advisement of the County’s Economic Opportunity Council (EOC).
This Resolution is to execute the County’s allocation of $971,470 for the 2024-2025 program year, so that
funding may be allocated to awarded bidders. Notification of Amendment 2 was provided to the County on
August 23, 2024, to increase funding by $7,000 for a total payment limit not to exceed $971,470 with no
change to the term.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will not be able operate
self-sufficiency programs in the community, and to establish partnerships with community-based agencies and
public organizations.
CHILDREN’S IMPACT STATEMENT:
This agreement supports two of Contra Costa County’s community outcomes of the Children’s Report Card”,
(3) "Families that are Economically Self-sufficient; and (4) "Families that are Safe, Stable and Nurturing".
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 4
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File #:RES 2024-377,Version:1
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF 2024-2025 Community Service Block Grant Revenue Agreement 24F-3007,
Amendment 2.
WHEREAS, the Employment and Human Services Department (EHSD) was awarded Community Services
Block Grant (CSBG) funding from the California Department of Community Services and Development (CSD)
to operate self-sufficiency programs, and WHEREAS,notification was given to the County on August 23,
2024, and WHEREAS, the County's Community Action Agency, the Department's Community Services
Bureau regularly receives CSBG funding to operate self-sufficiency programs under the advisement of the
County's Economic Opportunity Council (EOC), and WHEREAS, the self-sufficiency programs provide
housing payment assistance, food distribution, wrap-around health and mental health services, and employment
training under the advisement of the County’s Economic Opportunity Council, and WHEREAS, the Board of
Supervisors originally approved the County’s allocation of $945,470 for the 2024-25 program year on March
26, 2024 (C. 25), and WHEREAS, the Board of Supervisors previously accepted the County’s allocation of
$19,000 for a total amount not to exceed $964,470 for the 2024-25 program year, and WHEREAS, this Staff
Report is to accept the County’s allocation of $7,000 for a total amount not to exceed $971,470 for the 2024-25
program year.
NOW, THEREFORE, BE IT RESOLVED the Contra Costa County Board of Supervisors approve and
authorize the Employment and Human Services Director, or designee, to execute a contract amendment with
the California Department of Community Services and Development to accept an increase in funding of $7,000
for a new amount not to exceed $971,470 for Community Services Block Grant program services for period
January 1, 2024, through April 30, 2025.
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File #:RES 2024-377,Version:1
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3726 Name:
Status:Type:Consent Item Passed
File created:In control:10/2/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute
a contract with Meals on Wheels Diablo Region, in an amount not to exceed $245,676 for the
provision of the Dignity at Home Fall Prevention Program services for the period October 1, 2024
through September 30, 2026. (100% Measure X).
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:40-548-0 Meals on Wheels Diablo Region for the Dignity at Home Fall Prevention Program
Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a
contract with Meals on Wheels Diablo Region, a non-profit corporation, in an amount not to exceed $245,676
for the provision of Dignity at Home Fall Prevention (DHFP) Program services for the period October 1, 2024
through September 30, 2026
FISCAL IMPACT:
$245,676: 100% County Measure X Funds; $92,128.50 of which is budgeted in FY 2024-2025; $122,838 of
which will be budgeted in FY 2025-2026; and $30,709.50 of which will be budgeted in FY 2026-2027.
BACKGROUND:
The Employment and Human Services Department (EHSD) engaged in solicitation as outlined in
Administrative Bulletin 600.3 and issued Request for Proposal (RFP) #1195 Disease Prevention and Health
Promotion. Meals on Wheels Diablo Region was the selected bidder to provide the DHFP Program services for
older adults aged 60+ and adults with disabilities aged 18+ living in Contra Costa County who are deemed at
risk of falling by providing fall and injury prevention information, education, home repair/modifications,
assistive devices, and other supports in order for eligible individuals receive the necessary help they need to
remain independent and safe at home.
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File #:24-3726,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved, Contractor will not provide DHFP services or home
repair/modification services to eligible residents of Contra Costa County.
CHILDREN'S IMPACT STATEMENT:
The services provided under this Contract support number four (4) of the Five (5) Contra Costa County’s
Community Outcomes: Four (4) “Families that are Safe, Stable, and Nurturing”.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3727 Name:
Status:Type:Consent Item Passed
File created:In control:10/2/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute
a contract with Empowered Aging, in an amount not to exceed $355,138 to provide Long Term Care
Ombudsman services for the period September 1, 2024 through June 30, 2026. (100% Measure X)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:AAA - Contract # 40-545-0 Empowered Aging - Measure X
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a
contract with Empowered Aging, in an amount not to exceed $355,138 to provide Long Term Care
Ombudsman services for the period September 1, 2024 through June 30, 2026.
FISCAL IMPACT:
$355,138: 100% Measure X, of which $177,569 is budgeted in FY 24-25 and $177,569 will be budgeted in FY
25-26.
BACKGROUND:
Measure X is a countywide 20-year, ½ cent sales tax approved by Contra Costa County voters on November 3,
2020. Collection of the tax began on April 1, 2021. The ballot measure language stated that the intent of
Measure X is “to keep Contra Costa’s regional hospital open and staffed; fund community health centers,
emergency response; support crucial safety-net services; invest in early childhood services; protect vulnerable
populations; and for other essential county services.
On November 16, 2021, the Board of Supervisors adopted the Measure X policy and funding allocation
expenditure plan, which includes support for the local implementation of the Master Plan for Aging.
Empowered Aging provides Long-Term Care Ombudsman Services in Contra Costa and responds to reports of
abuse of residents of long-term care facilities. Services also include representing residents with issues related
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File #:24-3727,Version:1
to day-to-day care, health, safety and personal preferences.
CHILDREN'S IMPACT STATEMENT:
This Contract supports the fourth community outcome of Contra Costa County’s Children’s Report Card:
“Families that are Safe, Stable and Nurturing.”
CONSEQUENCE OF NEGATIVE ACTION:
County will be unable to provide Long Term Care Ombudsman Services to older adults in Contra Costa
County.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3728 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute
an interagency agreement with San Ramon Valley Unified School District, in an amount not to exceed
$1,077,626, to provide state preschool services for the period July 1, 2024, through June 30, 2026.
(100% State)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Agreement # 38-284 (CSB) San Ramon Valley Unified School District State Preschool Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an
interagency agreement with San Ramon Valley Unified School District, in an amount not to exceed $1,077,626,
to provide state preschool services for the period July 1, 2024, through June 30, 2026.
FISCAL IMPACT:
$1,077,626: 100% State funded (California Department of Education) of which $594,517 is budgeted in FY
24/25, $483,109 will be budgeted in FY 25/26.
BACKGROUND:
Contra Costa County receives funds from California Department of Education (CDE) to provide State
Preschool services to program eligible County residents. To provide a wider distribution of services to County
residents, the County contracts with a number of community-based organizations. This interagency agreement
with San Ramon Valley Unified School District will provide childcare services for forty-eight (48) children
enrolled in the childcare program. This vendor was selected per procurement requirements outlined in
Administrative Bulletin 600.3.
The last Board approval for this agreement was on June 13, 2023 (C.105) for the 23/24 Fiscal Year. The
agreement contains a clause for the Agency to indemnify the State.
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File #:24-3728,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will be limited in offering
childcare availability through partnership with community-based agencies.
CHILDREN'S IMPACT STATEMENT:
This agreement supports three (3) of the community outcomes established in the Children's Report Card: (1)
"Children Ready for and Succeeding in School"; (3)"Families that are Economically Self-Sufficient"; (4)
"Families that are Safe, Stable and Nurturing."
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3729 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute
a revenue agreement with the Department of Justice, Office of Violence Against Women, to accept
funds up to $800,000 to continue the implementation of the Enhanced Training and Services to End
Violence and Abuse of Women Later in Life Program for the period October 1, 2024 through
September 30, 2027. (100% Federal)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Revenue Agreement #20-575-1 (Alliance) Department of Justice Grant
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a
revenue agreement with the Department of Justice, Office of Violence Against Women, to accept funds
up to $800,000 to continue the implementation of the Enhanced Training and Services to End
Violence and Abuse of Women Later in Life Program for the period October 1, 2024 through
September 30, 2027.
FISCAL IMPACT:
$800,000 from the Department of Justice, Office of Violence Against Women. 100% Federal. No
County match is required.
BACKGROUND:
On June 4, 2024, the Board of Supervisors approved item C.42 authorizing the EHSD Director or
designee to apply and accept a continuation grant for up to $750,000 from the Department of Justice
(DOJ) to implement the Enhanced Training and Services to End Violence and Abuse of Women Later
in Life Program.
On September 23, 2024, EHSD received the award notice and approval from DOJ to enter into a
contract and accept an additional $50,000 to address the Office of Violence Against Women (OVW)
priority area to improve support for survivors from underserved communities. The total grant award is
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File #:24-3729,Version:1
$800,000 for the period October 1, 2024 through September 30, 2027.
Training and Services to End Abuse in Later Life Program is authorized by 34 U.S.C. § 12421. The
program's purpose is to increase and strengthen training for police, prosecutors, and the judiciary in
recognizing, investigating, and prosecuting instances of abuse, neglect, exploitation, domestic
violence, and sexual assault against older individuals; provide or enhance services for older victims;
create or support multidisciplinary collaborative community responses to
older victims; and conduct cross-training for victim service organizations, governmental agencies,
courts, law enforcement, and nonprofit, nongovernmental organizations serving older victims.
EHSD, through the Alliance to End Abuse Division, successfully implemented the program in
partnership with the Office of the District Attorney, Contra Costa Senior Legal Services, and Contra
Costa Family Justice Alliance from October 1, 2020 through September 30, 2024. With this
continuation funding, EHSD and its program partners will continue the collaboration to address abuse
in later life in Contra Costa County. EHSD and its partners will continue to support a multidisciplinary
collaborative community response to abuse in later life.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, EHSD and its partners will
not receive the award of $800,000 under the Training and Services to End Abuse in Later Life
Program grant to support the multidisciplinary collaborative community response to abuse in later life
in Contra Costa County.
CHILDREN'S IMPACT STATEMENT:
This agreement supports two of the five community outcomes established in the Children's Report Card: (4)
"Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality
of Life for Children and Families,” by preventing intergenerational trauma and violence against women in later
life.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3730 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute
a revenue agreement with Mount Diablo Unified School District to accept funds in an amount not to
exceed $27,108 for the provision of food services to the Crossroads High School childcare program
for the period August 1, 2024, through June 30, 2025. (100% Mount Diablo Unified School District)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:CSB - Contract #39-584-12 Mount Diablo Unified School District
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a
revenue agreement with Mount Diablo Unified School District to accept funds in an amount not to exceed
$27,108 for the provision of food services to the Crossroads High School childcare program for the period
August 1, 2024, through June 30, 2025.
FISCAL IMPACT:
$27,108: 100% Other (Mount Diablo Unified School District), all of which is included in the Budget for FY 24-
25.
BACKGROUND:
To further support the childcare service partnership with Mount Diablo Unified School District (MDUSD) and
to ensure the success of food and nutrition goals within these programs, the County provides daily meals at
selected childcare sites to program eligible children co-enrolled in Early Head Start and the Contractor’s
education programs.
Previous Board approved action items for this revenue agreement are as follows: August 11, 2020 (C.16), April
27, 2021 (C.31), and June 7, 2022 (C.60). This action is to accept the County’s allocation of $27,108 to provide
food services for the 2024-2025 MDUSD Crossroads High School childcare program.
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File #:24-3730,Version:1
MDUSD agrees to reimburse the County up to the limits of the California Child and Adult Food Program
(CCAFP), for all food service expenses related to this Agreement. The program may provide meals at the rate
of $2.78 per breakfast and $4.75 per lunch.
CHILDREN'S IMPACT STATEMENT:
This Agreement supports three of Contra Costa County’s community outcomes of the Children’s Report Card,
(1) “Children Ready for and Succeeding in School”; (3) "Families that are Economically Self-Sufficient"; and
(4) "Families that are Safe, Stable and Nurturing”.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will be unable to provide
food services to its childcare partner.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3731 Name:
Status:Type:Consent Item Passed
File created:In control:10/2/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE Budget Amendment No. BDA-24-00756 authorizing the transfer of current year
appropriation of $6,397,440 from the Employment and Human Services Department (EHSD) –
Community Services Bureau (CSB) to the Employment and Human Services Department - Workforce
Development Board (WDB) and $1,819,200 from the Employment and Human Services Department
(EHSD) – Community Services Bureau (CSB) to the Employment and Human Services Department –
Administration (Policy & Planning) Bureau as recommended by the Employment and Human Services
Director.
Attachments:1. BDA-24-00756.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Measure X Funding Transfer - EHSD - Community Services Bureau (CSB) to EHSD Workforce
Development Board (WDB) and EHSD Administration (Policy & Planning)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-24-00756 authorizing the transfer of current year appropriation
(budget) in the amount of $6,397,440 from the Employment and Human Services Department (EHSD)
Community Services Bureau (CSB) to the Employment and Human Services Department (EHSD) Workforce
Development Board (WDB), for the Start-up and on-going costs for assistance with the Children with
Disabilities/Childcare Support, Early Childhood Education/Childcare, Develop Additional Childcare Providers,
and $1,819,200 from the Employment and Human Services Department (EHSD) Community Services Bureau
(CSB) to the Employment and Human Services Department (EHSD) Administration (Policy & Planning) for
Food Security as recommended by the Employment and Human Services Director.
FISCAL IMPACT:
EHSD Community Services Bureau (CSB) appropriations/budgets will be reduced by $8,216,640 and
transferred to EHSD Workforce Development Board (WDB) and EHSD Administration (Policy & Planning)
Bureaus. This consists of 100% Measure X budgeted funds and no additional County general fund costs will
result from this budget amendment.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3731,Version:1
BACKGROUND:
The Measure X Sales Tax Revenue Allocation included in this staff report was initially budgeted for the
Employment and Human Services Department (EHSD) Community Services Bureau (CSB) to receive a budget
of $8,216,640 for the start-up, on-going costs and assistance payments for Early Childhood
Education/Childcare, Children with Disabilities/Childcare Support, Develop Additional Childcare Providers,
and Food Security, using Measure X funding. The funding was budgeted in the EHSD CSB budget. This
Board Order seeks to transfer $6,397,440 of that budget from the CSB to the WDB and $1,819,200 from the
CSB to EHSD Administration (Policy & Planning).
CONSEQUENCE OF NEGATIVE ACTION:
Appropriations/Budgets will not be properly allocated to operate and assist with Early Childhood
Education/Childcare, Children with Disabilities/Childcare Support, Develop Additional Childcare Providers
and Food Security, which are critical to our vulnerable populations and early childhood services.
CHILDREN'S IMPACT STATEMENT:
The Employment and Human Services Department Workforce Development Board (WDB) support five (5) of
Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,”
Outcome 2: “Children and Youth Healthy and Preparing for Productive Adulthood,” Outcome 3: “Families that
are Economically Self-sufficient,” and Outcome 4: “Families that are Safe, Stable, and Nurturing,” Outcome 5:
“Communities that are Safe and Provide a High Quality of Life for Children and Families.” These outcomes are
achieved by offering comprehensive services, including high quality early childhood education, nutrition, and
health services to low-income children throughout Contra Costa County.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/01/2024 : BDA-24-00756
11:45 AM
10/29/2024
Page 1 of 2
Company Contra Costa County
Budget Template Operating Budget : FY 2024-25 Operating Budget
Budget FY 2024-25 Operating Budget
Organizing Dimension Type
Amendment ID BDA-24-00756
Amendment Date 10/01/2024
Description Transfer Appropriations from CSB to WDB and Admin (Policy & Planning) for Measure X
Amendment Type Appropriation / Estimated Revenue Adjustment
Balanced Amendment Yes
Entry Type Mid-Year Adjustments
Status In Progress
Budget Amendment Entries
Period *Ledger
Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions
FY 2024-25 Year
(FY 2024-25
Operating Budget)
2479:OTHER SPECIAL
DPMTAL EXP
5101
ADMINISTRATION
(Home Org)
5101
ADMINISTRATION
100300
GENERAL
$1,819,200.00 $0.00 Transfer
Measure X
funds from
CSB to Admin
(Policy &
Planning)
Warning : - Home
Org on Budget
Line Not Equal
Initiator's Home
Org
FY 2024-25 Year
(FY 2024-25
Operating Budget)
2310:NON CNTY PROF
SPCLZD SVCS
5101
ADMINISTRATION
(Home Org)
5610 SLINGSHOT 100300
GENERAL
$6,397,440.00 $0.00 Transfer
Measure X
funds from
CSB to WDB
Warning : - Home
Org on Budget
Line Not Equal
Initiator's Home
Org
FY 2024-25 Year
(FY 2024-25
Operating Budget)
2479:OTHER SPECIAL
DPMTAL EXP
5101
ADMINISTRATION
(Home Org)
1454 LIHEAP
WEATHERIZATION
100300
GENERAL
$0.00 $8,216,640.00 Transfer
Measure X
funds from
CSB to WDB
& Admin
(Policy &
Planning)
Warning : - Home
Org on Budget
Line Not Equal
Initiator's Home
Org
Measure X Funding Transfer (CSB to WDB Admin) Board Order - Nov XX 2024 (EB Edits)-CD.docx
File Name Measure X Funding Transfer (CSB to WDB Admin) Board Order - Nov XX 2024 (EB Edits)-CD.docx
Content Type application/vnd.openxmlformats-officedocument.wordprocessingml.document
Updated By Christopher Dunn
Upload Date 10/28/2024 08:47:57 AM
Comment
Process History
View Budget Amendment: Budget
Amendment: FY 2024-25 - Operating Budget
on 10/01/2024 : BDA-24-00756
11:45 AM
10/29/2024
Page 2 of 2
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Budget Amendment Event Budget Amendment
Event
Step Completed 10/28/2024 08:47:58
AM
10/29/2024 Christopher Dunn 1
Budget Amendment Event Review Budget
Amendment
Not Required 10/29/2024 0
Budget Amendment Event Approval by
Department Approver –
Budget Amendment
Approved 10/28/2024 04:22:05
PM
Erik Brown (Department
Approver – Budget
Amendment)
1
Budget Amendment Event Review Budget
Amendment
Saved for Later 10/29/2024 10:55:09
AM
10/29/2024 Yesenia Campos (Budget
Specialist (Auditor
Office))
1
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3732 Name:
Status:Type:Consent Item Passed
File created:In control:9/25/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:RATIFY the execution of a revenue agreement with the State of California, Board of State and
Community Corrections to pay the County an amount not to exceed $1,000,000 for the County’s
implementation of the Byrne State Crisis Intervention Program Grant for the period July 15, 2024
through September 30, 2026. (100% Federal)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title:Revenue Agreement #29-519-0 (Alliance) Byrne State Crisis Intervention Program Grant
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RATIFY the execution of a revenue agreement with the State of California, Board of State and
Community Corrections to pay the County an amount not to exceed $1,000,000, for the County’s
implementation of the Byrne State Crisis Intervention Program Grant for the period July 15, 2024
through September 30, 2026.
FISCAL IMPACT:
$1,000,000: 100% Federal pass-through from the State of California, which is federally funded
through the Bureau of Justice Assistance (BJA).
BACKGROUND:
On March 26, 2024, the Board of Supervisors authorized EHSD to apply and accept a grant in an
amount not to exceed $1,000,000 from the State of California, Board of State and Community
Corrections to implement the Byrne State Crisis Intervention Program Grant for the period July 15,
2024, to September 30, 2026 (item C.28).
On August 29, 2024, EHSD received from the State, the final award documents for this agreement
which were due to the State in September 2024. State of California, Board of State and Community
Corrections required the County to return an executed revenue agreement within a short timeframe
which necessitated the EHSD Director to execute the revenue agreement prior to receiving Board
approval. This action ratifies the entry into the revenue agreement.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3732,Version:1
The goal of the Byrne State Crisis Intervention Program Grant (BSCC) Program is to develop a
multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their
efforts to improve firearms relinquishment procedures and supporting the enhancement of
collaborative court programs that address behavioral health issues, with a focus on people who are at
higher risk for gun violence.
This effort aligns with the Employment and Human Services Department, Alliance to End Abuse, to
prevent homicides in domestic violence, sexual assault, human trafficking, and elder abuse in Contra
Costa County.
The agreement contains an indemnification provision from the County to the State, which requires the
County to indemnify, defend and hold harmless the State.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, programs to prevent gun
violence and community violence cannot be fully implemented in Contra Costa County.
CHILDREN'S IMPACT STATEMENT:
This agreement supports all five of the community outcomes established in the Children's Report Card: (1)
"Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive
Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and
Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,”
by supporting staff working directly with families and children.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3666 Name:
Status:Type:Consent Item Passed
File created:In control:10/10/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Health Management Associates, Inc., in an amount not to exceed $1,470,000 for consultation and
technical assistance with regard to technology implementation of the Medicaid Dual Eligible Special
Needs Plan for the period January 1, 2025 through June 30, 2026. (100% Contra Costa Health Plan
Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title: Contract #23-864 with Health Management Associates, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Contract #23-864 with Health Management Associates, Inc., a corporation, in an amount not to exceed
$1,470,000 for consultation and technical assistance with regard to technology implementation of the Medicaid
Dual Eligible Special Needs Plan (D-SNP), for the period from January 1, 2025 through June 30, 2026.
FISCAL IMPACT:
Approval of this agreement will result in expenditures of up to $1,470,000 for eighteen (18) months and will be
funded as budgeted by the department in FY 2024-25, by 100% Contra Costa Health Plan Enterprise Fund II.
BACKGROUND:
This contract is entered into under and subject to the following legal authorities: California Government Code
§§ 26227 and 31000. Health Services Personnel approved this Contract to ensure no conflicts with labor
relations.
Contra Costa Health Plan (CCHP) is mandated by Department of Health Care Services (DHCS) to implement
D-SNP program by January 1, 2026. CCHP members enrolled in the D-SNP program will have both Medi-Cal
and Medicare coverages. CCHP is required to manage and coordinate all of their benefits across the two
coverage and meet all the regulatory requirements from DHCS and Center for Medicare and Medicaid Services
(CMS).
This Contractor was selected as they are uniquely suited to assist the County in meeting the technological and
regulatory demands of the D-SNP program. Contractor has supported other California Health Plan Information
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3666,Version:1
Technology (IT) teams in implementing D-SNP program. Contractor is currently supporting IT departments of
San Francisco Health Plan (SFHP) and CenCal Health Plan in similar role. Contractor’s knowledge of D-SNP
requirements and actual expertise in implementing IT systems will be beneficial to CCHP to learn quickly and
avoid mistakes given the small implementation window. In addition, the Contractor's previous engagement
with CCHP has given them an understanding of existing IT system and processes so they can hit the ground
running. Additionally, this Contractor successfully managed CCHP's compliance, member services and claims
units and that knowledge will be beneficial as new IT systems to support DSNP are implemented in those and
other units. This Contractor was approved by the Public Works Purchasing on October 16, 2024.
Approval of Contract #23-864 will allow the Contractor to provide consultation and technical assistance
regarding technology implementation of D-SNP through June 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, the CCHP will not be in compliance with DHCS requirements.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3667 Name:
Status:Type:Consent Item Passed
File created:In control:10/11/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Ethereal Connectedness, Inc, in an amount not to exceed $205,000 to provide Medi-Cal specialty
mental health services to members in Contra Costa County for the period November 1, 2024 through
June 30, 2026. (50% Federal Medi-Cal; 50% State Mental Health Realignment)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #74-475-192 with Ethereal Connectedness, Inc
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract #74-475-192 with Ethereal Connectedness,Inc,a corporation,in an amount not to exceed $205,000,
to provide Medi-Cal specialty mental health services to members in Contra Costa County,for the period
November 1, 2024 through June 30, 2026.
FISCAL IMPACT:
Approval of this Contract will result in budgeted expenditures of up to $205,000 for a twenty month period and
will be funded by 50% Federal Medi-Cal and 50% State Mental Health Realignment funds.
BACKGROUND:
This Contract meets the social needs of County’s population by providing Medi-Cal specialty mental health
services for members of all ages in Contra Costa County by providing assessment,testing,therapy and
medication monitoring for treatment of anxiety,bipolar,depression,grief/loss,personality disorders,substance
related disorders, and sexual and gender identity disorders.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Welfare and Institutions Code §5775 et seq.;Welfare and Institutions Code §§14680-
14685;California Code of Regulations (CCR),Title 9 §1810.100 et seq.This Contract was approved by
Health Services Personnel to ensure there is no conflict with labor relations.Per Administrative Bulletin 600.3
the Department has posted a continuous Request for Qualifications and maintains a current qualified list of
vendors at all times.
Approval of new Contract #74-475-192 will allow the Contractor to provide Medi-Cal specialty mental health
CONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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File #:24-3667,Version:1
Approval of new Contract #74-475-192 will allow the Contractor to provide Medi-Cal specialty mental health
services, through June 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved,there will be fewer mental health services available as the County solicits and
engages an alternative contractor, which could result in increased wait times for services.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3668 Name:
Status:Type:Consent Item Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the
City of San Pablo, to pay the County an amount not to exceed $112,644 to provide homeless
outreach services for the Coordinated Outreach, Referral and Engagement Program for the period
July 1, 2024 through June 30, 2025. (74% City of San Pablo, 26% County)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Agreement #78-067 with City of San Pablo
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Agreement #78-067 with City of San Pablo, to pay the County an amount not to exceed $112,644 to provide
homeless outreach services for the Coordinated Outreach, Referral and Engagement (CORE) Program, for the
period from July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
Approval of this Agreement will allow the County to receive an amount not to exceed $112,644 from the City
of San Pablo to provide homeless outreach services. ($37,500 County match is required)
BACKGROUND:
The CORE Program identifies and initiate contact with homeless individuals living on the streets, assess their
housing and service needs, and facilitate connections to shelter, benefits, behavioral health and primary
healthcare services throughout Contra Costa County. CORE teams serve as an entry point to County’s
Coordinated Entry System for unsheltered persons and work to locate, engage, stabilize and house chronically
homeless individuals and families. The CORE Team will assure CITY receives an annual minimum of 832
hours of service from the CORE Team under this Agreement.
Under new Agreement #78-067 County will receive funds to provide CORE homeless outreach services for the
City of San Pablo through June 30, 2025. This Agreement includes mutual indemnification to defend,
indemnify and hold harmless both parties for any claims arising out of the performance of this Agreement. This
Agreement was delayed due to ongoing negotiations with the City and finalizing the documents.
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File #:24-3668,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
If this Agreement is not approved, County will not receive funding and without such funding, the CORE
program may have to operate at a reduced capacity.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3669 Name:
Status:Type:Consent Item Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Medical Information Technology, Inc, to increase the payment limit by $260,000 to an
amount not to exceed $867,000 for additional software license and maintenance services for its
Health Care Information Systems solution with no change in the term ending January 31, 2026.
(100% Hospital Enterprise Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #23-443-4 with Medical Information Technology, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #23-443-4 with Medical Information Technology,Inc.,a corporation,
effective October 1,2024,to amend Contract #23-443-2 (as amended by #23-443-3),to increase the payment
limit by $260,000,from $607,000 to a new payment limit of $867,000,for additional software license and
maintenance services for its Health Care Information Systems solution with no change in the term of January
31, 2023 through January 31, 2026.
FISCAL IMPACT:
Approval of this Amendment will result in additional annual expenditures of up to $260,000 and will be funded
as budgeted by the department in FYs 2024-26, by 100% Hospital Enterprise Fund I. (No rate increase)
BACKGROUND:
This Contract meets the needs of the County by providing a real-time,intuitive solution that streamlines the
supply chain,materials and billing management,and reimbursement processes in connection with patient data
retrieval.Contra Costa Health (CCH)has been contracting with Medical Information Technology since (at
least 1992)under a Program License Agreement dated July 16,1992,and a Health Care Information System
(HCIS)Software Agreement dated April 28,2003,under which the County purchased software modules from
the contractor.Modules in use include Laboratory Module,Microbiology Module,Anatomical Pathology
Module,Blood Bank Module,Materials Management Module,Data Repository,and MAGIC Operating
Systems (Disaster Recovery).CCH’s Clinical Laboratory uses these modules,which allow an exchange of and
real-time access to patient medical information among the Clinical Labs.
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File #:24-3669,Version:1
A summary of service contract deliverables,including measurable outcomes required of the vendor to be
monitored by the department in compliance with Section III(B)(7)of the Purchasing Policy includes immediate
patient lab test data by way of an interface directly with the Epic,the county’s medical record(s)system,system
availability,and County’s access to data mining.This Contract was approved by CCH Personnel to ensure no
conflicts with labor relations.
On February 11,2020,the Board of Supervisors approved Contract #23-443-2,executing a new HCIS
Agreement that allowed the contractor to implement its Accounts Payable supply chain and cost management
modules and provide three (3)years of maintenance for the management of reimbursements and billing,and
reduce supply chain costs,maintain quality,and build profitability through materials management of real-time
inventory and surgical tracking,with business analytics to measure budgetary and contract performance to
identify areas for cost-saving opportunities for Contra Costa Regional Medical Center from February 1,2020,
through January 31, 2023.
On February 28,2023,the Board of Supervisors approved an increase in the payment limit of Contract #23-443
-2 (Contract Amendment #23-443-3)with Medical Information Technology,to increase the payment limit by
$36,000 to a new payment limit of $607,000 for additional software license and maintenance services for hits
Health Care Information Systems and to extend the termination date from January 31,2023 to January 31,2026
for additional for additional software license and maintenance services for its Health Care Information Systems.
The division is requesting a retroactive approval for this request due to delays cause by late receipt of essential
information from the stakeholder(s).
Approval of Contract Amendment Agreement #23-443-4 will allow the Contractor to provide additional
software license and maintenance services through January 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved,real-time disruptions to CCH Clinical Laboratories and Epic patient data
exchange may result in data loss (causing)diminished cost-saving opportunities regarding supply chain
management. The undesirable effect may be decreased patient outcomes and financial loss for the County.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3670 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Viet
H. Ho, M.D., a Professional Corp., in an amount not to exceed $510,000 to provide ophthalmology
services for Contra Costa Health Plan members and County recipients for the period December 1,
2024 through November 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Cancellation Agreement #27-871-6 and Contract #27-871-7 with Viet H.. Ho, M.D., a
Professional Corp.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County as
follows:(1)Cancellation Agreement #27-871-6 with Viet H..Ho,M.D.,a Professional Corporation,effective
at the end of business on November 30,2024;and Contract #27-871-7 with Viet H..Ho,M.D.,a Professional
Corp.,in an amount not to exceed $510,000,to provide ophthalmology services for Contra Costa Health Plan
(CCHP) members and County recipients for the period December 1, 2024 through November 30, 2027.
FISCAL IMPACT:
Approval of this Contract will result in contractual service expenditures of up to $510,000 over a three-year
period and will be funded 100% by CCHP Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain specialized ophthalmology services for its members under the terms
of their Individual and Group Health Plan membership contracts with the County.Ophthalmology is a clinical
and surgical specialty within medicine that deals with the diagnosis and treatment of eye disorders.This
Contractor has been a member in CCHP Provider Network providing ophthalmology services and fostering a
deep understanding of the CCHP organizations mission, values, and long-term objectives since May 1, 2012.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Health and Safety Code §1451.Health Services Personnel approved this Contract to
ensure no conflicts with labor relations.Contractor currently cooperates with and participates in CCHP’s
Quality Management Program which consists of quality improvement activities to improve the quality of care
and services and member experience.Cooperation includes collection and evaluation of performance
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File #:24-3670,Version:1
and services and member experience.Cooperation includes collection and evaluation of performance
measurement data and participation in the organization’s clinical and service measure Quality Improvement
Programs.Per Administration Bulletin 600.3 CCHP Physician services are exempt from solicitation
requirements.
On April 12,2022,the Board of Supervisors approved Contract #27-871-5 with Viet H..Ho,M.D.,a
Professional Corporation,in an amount not to exceed $375,000,for the provision ophthalmology services for
CCHP members and County recipients for the period May 1, 2022 through April 30, 2025.
In consideration of the Contractor’s agreement to continue providing ophthalmology services and the
departments need to increase rates to maintain an adequate network for CCHP members to meet California
Department of Health Care Services (DHCS)and California Department of Managed Health Care (DMHC)
mandates,the department and Contractor have agreed to (1)mutual cancellation of the current Contract in
accordance with General Conditions Paragraph 5 (Termination),of the Contract (Cancellation Agreement #27-
871-6)will accomplish this cancellation,and (2)establish a new Contract with the correct terms and conditions
for the next three years.
Under new Contract #27-871-7 Contractor will provide ophthalmology services for CCHP members and
County recipients for the period December 1, 2024 through November 30, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this new Contract is not approved certain specialized ophthalmology services for CCHP members under the
terms of their Individual and Group Health Plan membership contracts with the County will not be provided
and may cause a delay in services to CCHP members.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3671 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Bridge Medical Consultants, Inc., in an amount not to exceed $1,800,000 to provide neurology
services to Contra Costa Health Plan members and County recipients for the period December 1,
2024 through November 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #77-273-2 with Bridge Medical Consultants, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute,on behalf of the County
Contract #77-273-2,with Bridge Medical Consultants,Inc.,a corporation,in an amount not to exceed
$1,800,000,to provide neurology services to Contra Costa Health Plan (CCHP)members and County recipients
for the period December 1, 2024 through November 30, 2027.
FISCAL IMPACT:
Approval of this contract will result in contractual service expenditures of up to $1,800,000 over a three-year
period and will be funded 100% by CCHP Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain specialized neurology services for its members under the terms of
their Individual and Group Health Plan membership contracts with the County.Contractor deals with a broad
range of most neurological conditions and offers a broad list of neuro-diagnostic testing to help with diagnosis
and management of those neurological conditions.This Contractor has been a part of the CCHP Provider
Network providing neurology services and fostering a deep understanding of the CCHP organizations mission,
values, and long-term objectives since December 1, 2019.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Health and Safety Code §1451.Health Services Personnel approve this Contract to
ensure no conflicts with labor relations.Contractor will cooperate with and participate in CCHP’s Quality
Management Program which consists of quality improvement activities to improve the quality of care and
services and member experience.Cooperation includes collection and evaluation of performance measurement
data and participation in the organization’s clinical and service measure Quality Improvement Programs.Per
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data and participation in the organization’s clinical and service measure Quality Improvement Programs.Per
administration Bulletin 600.3 CCHP Physician services are exempt from solicitation requirements.
On November 9,2021,the Board of Supervisors approved Contract #77-273-1 with Bridge Medical
Consultants,Inc.,in an amount not to exceed $240,000 for the provision of neurology services to CCHP
members and County recipients for the period December 1, 2021 through November 30, 2024.
Approval of Contract #77-273-2 will allow the Contractor to continue to provide neurology services through
November 30, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, certain specialized health care services for CCHP members under the terms of
their Individual and Group Health Plan membership contract with the County will not be provided and services
may be delayed.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3672 Name:
Status:Type:Consent Item Passed
File created:In control:10/17/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Skilled Facility Health Care Solutions, Inc., in an amount not to exceed $400,000 to provide wound
care services for Contra Costa Health Plan members and County recipients for the period December
1, 2024 through November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #77-731 with Skilled Facility Health Care Solutions, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract #77-731 with Skilled Facility Health Care Solutions,Inc.,a corporation,in an amount not to exceed
$400,000,to provide wound care services for Contra Costa Health Plan (CCHP)members and County
recipients, for the period December 1, 2024 through November 30, 2026.
FISCAL IMPACT:
Approval of this Contract will result in contractual service expenditures of up to $400,000 over a two-year
period and will be funded 100% by CCHP Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain wound care services for its members under the terms of their
Individual and Group Health Plan membership contracts with the County.This Contract is entered into under
and subject to the following legal authorities:California Government Code §§26227 and 31000;Health and
Safety Code §1451.Health Services Personnel approved this Contract to ensure no conflicts with labor
relations.Contractor will cooperate with and participate in CCHP’s Quality Management Program which
consists of quality improvement activities to improve the quality of care and services and member experience.
Cooperation includes collection and evaluation of performance measurement data and participation in the
organization’s clinical and service measure Quality Improvement Programs.
The nature of the wound care services needed is complex and requires seamless coordination,integration and
collaboration with existing programs and systems.This Contract will maintain comprehensive area coverage
for the entire CCHP membership and meet the Knox-Keene Act,time and distance mandate required by the
State of California Department of Managed Health Care (DMHC)services.Per Administrative Bulletin 600.3
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State of California Department of Managed Health Care (DMHC)services.Per Administrative Bulletin 600.3
CCHP Physician services are exempt from solicitation requirements.
Approval of new Contract #77-731 will allow the Contractor to provide wound care services for CCHP
members and County recipients through November 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved,certain wound care services for CCHP members under the terms of their
Individual and Group Health Plan membership contracts with the County will not be provided and may cause a
delay in services to CCHP members.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3673 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Trace3, LLC, to increase the payment limit by $136,860 to an amount not to exceed
$182,480, and extend the term through April 30, 2026 for specialized information technology
consulting services and support for Contra Costa Health data centers. (100% Hospital Enterprise
Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment/Extension #23-789-1 with Trace3, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment/Extension #23-789-1 with Trace3,LLC,a limited liability company,effective November
1,2024,to increase the payment limit by $136,860 from $45,620 to a new payment limit of $182,480,and to
extend the termination date from November 27,2024 to April 30,2026 for additional specialized information
technology consulting services and support for Contra Costa Health (CCH) data centers.
FISCAL IMPACT:
Approval of this Amendment will result in additional annual expenditures of up to $136,860 and will be funded
as budgeted by the department in FYs 2024-26, by 100% Hospital Enterprise Fund I.(No rate increase)
BACKGROUND:
This Contract meets the information technology needs of the County,allowing a Cisco Application Centric
Infrastructure (ACI)subject matter expert to provide guidance and support regarding CCH’s software defined
data center(s)solutions with services that include software upgrades,monthly (software)health checks and
assistance with issues,troubleshooting,and configuring new services for CCH’s Information Systems Unit.
This resource aids CCH’s network engineering team with the operation of the advanced ACI solution(s)located
at the department data center locations at 2380 Bisso Lane, Concord, CA., and 2311 Loveridge Road, Pittsburg.
CCH will monitor measurable service contract deliverables such as software review,upgrade,and analysis in
compliance with Section III(B)(7)of the Purchasing Policy.This Contract was approved by CCH Personnel to
ensure there was no conflict with labor relations.
On November 28,2023,the Board of Supervisors approved Contract #23-789 with Trace3,LLC,in an amountCONTRA COSTA COUNTY Printed on 12/12/2024Page 1 of 2
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On November 28,2023,the Board of Supervisors approved Contract #23-789 with Trace3,LLC,in an amount
not to exceed $45,620,including a liability provision that provided that except for liability arising from (i)
gross negligence or willful misconduct,(ii)personal injury or death,or (iii)third-party claims for breach of the
confidently provisions of each party’s lability under this Contract is limited to actual damages not to exceed
five hundred thousand dollars ($500,000)for the provision of specialized information technology consulting
services and support for Contra Costa Health data centers for the period November 28,2023 through November
27, 2024.
Approval of this Contract Amendment/Extension Agreement #23-789-1 will allow the Contractor to provide
additional specialized information technology consulting services and support for Contra Costa Health data
centers through April 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved the department will lose access to the contractor’s professional services
resulting in diminished capacity to manage and support infrastructure that is running Epic,CCH’s electronic
medical records system. This decrease in support may lead to a negative effect on patient care.
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Legislation Details (With Text)
File #: Version:124-3674 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Robert E. Beer, M.D. (dba Balfour Dermatology), in an amount not to exceed $300,000 to provide
dermatology services for Contra Costa Health Plan members and County recipients for the period
November 1, 2024 through October 31, 2027. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #77-500-1 with Robert E. Beer, M.D., Inc. (dba Balfour Dermatology)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract #77-500-1 with Robert E.Beer,M.D.,Inc (dba Balfour Dermatology),a corporation,in an amount not
to exceed $300,000,to provide dermatology services for Contra Costa Health Plan (CCHP)members and
County recipients for the period November 1, 2024 through October 31, 2027.
FISCAL IMPACT:
Approval of this Contract will result in contractual service expenditures of up to $300,000 over a three-year
period and will be funded 100% by Hospital Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain specialized dermatology and related health care services to CCHP
members under the terms of their Individual and Group Health Plan membership contracts with the County.
Dermatology is the branch of medicine dealing with the skin.This Contractor has been a part of the CCHP
Provider network providing dermatology services and fostering a deep understanding of the CCHP
organizations mission, values, and long-term objectives since November 1, 2022.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Health and Safety Code §1451.Health Services Personnel approved this Contract to
ensure no conflicts with labor relations.Contractor has and will continue to cooperate and participate in
CCHP’s Quality Improvement activities to improve the quality of care and services and Member experience.
Cooperation includes collection and evaluation of performance measurement data and participation in the
organization’s clinical and service measure Quality Improvement programs.Per Administrative Bulletin 600.3
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CCHP Physician services are exempt from Solicitation requirements.
In October 2022,the County Administrator approved and the Purchasing Services Manager executed Contract
#77-500 with Robert E.Beer,M.D.,Inc.(dba Balfour Dermatology)in amount not to exceed $200,000 for the
provision of dermatology services to CCHP members and County recipients for the period November 1,2022
through October 31, 2024.
Approval of Contract #77-500-1,will allow the Contractor to continue to provide dermatology services for
CCHP members and County recipients through October 31, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If the Contract is not approved,certain specialized dermatology services for CCHP members under the terms of
their Individual and Group Health Plan membership contracts with the County will not be provided and may
cause a delay in services to CCHP members.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3675 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the
United States Department of Housing and Urban Development, to pay the County an amount not to
exceed $1,217,035 for County’s Continuum of Care project to provide support services to homeless
residents in Contra Costa County for the period October 1, 2024 through September 30, 2025. (80%
Federal, 20% County)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Grant Agreement #29-603-8 with United States Department of Housing and Urban Development
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Grant Agreement #29-603-8 (CA1394L9T052308) with the United States Department of Housing and Urban
Development (HUD), for McKinney-Vento Act funds, to pay County an amount not to exceed $1,217,035, for
the provision of the Continuum of Care (CoC) Project for County’s Coordinated Entry System (CES), for the
period from October 1, 2024 through September 30, 2025.
FISCAL IMPACT:
Approval of this grant agreement will result in an amount not to exceed $1,217,035, payable to the County
from HUD McKinney-Vento Act funds for County’s CoC Project, with a required 25% match of $304,259
provided by County and appropriated in the budget.
BACKGROUND:
The Contra Costa CoC, through its Inter-jurisdictional Council on Homelessness was awarded funds for the
CES. The Contra Costa CES has achieved key strategies from the 2014 Strategic Plan Update, including
implementation of a coordinated assessment system to stream line access to housing and services while
addressing barriers and getting the right resources to the right people at the right time and serving all homeless
clients throughout the County while providing supportive services including case managers, housing
navigators, prevention and diversion counseling and outreach team staff who locate and engage clients in the
CES, supported by housing navigators in our crisis response system.
On November 28, 2023, the Board of Supervisors approved Grant Agreement #29-603-7 with HUD in an
amount not to exceed $1,217,035 for the provision of the County’s CoC for the period from October 1, 2023
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through September 30, 2024.
Approval of Grant Agreement #29-603-8 will allow the County to continue to receive funding through
September 30, 2025. This Agreement is late due to the County receiving the grant document from HUD on
September 23, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this Agreement is not accepted, the County will not receive funding to expand the CoC project which will
result in fewer supportive services for homeless individuals and families putting their well-being and safety at
risk.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3676 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The
Regents of the University of California, on behalf of University of California Davis Health, in an amount
not to exceed $40,000 to provide specialized outside laboratory testing services for Contra Costa
Regional Medical and Health Centers for the period November 1, 2024 through October 31, 2027.
(100% Hospital Enterprise Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #76-682-4 with The Regents of the University of California, on behalf of UC Davis
Health
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract #76-682-4,with The Regents of the University of California,on behalf of University of California,
Davis Health,a government agency,in an amount not to exceed $40,000 to provide specialized outside
laboratory testing services for Contra Costa Regional Medical Center (CCRMC)for the period November 1,
2024 through October 31, 2027.
FISCAL IMPACT:
Approval of this Contract will result in an annual expenditure of up to $40,000 over a three-year period and will
be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
CCRMC and Contra Costa Health Centers have an obligation to provide laboratory testing services to patients.
Therefore,the County contracts with outside laboratory testing services in order to provide testing services not
available at County facilities,to ensure patient care is provided as required.This Contractor has been providing
outside laboratory testing services since November 1, 2019.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Health and Safety Code §1451.Health Services Personnel approved this Contract to
ensure no conflicts with labor relations.Per Administrative Bulletin 600.3 Intergovernmental service contracts
are exempt from Solicitation requirements.CCRMC’s Quality Management,Utilization Management and
Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract
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Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract
are upheld.
On October 10,2023,the Board of Supervisors approved Contract #76-682-3,with Regents of the University
of California,on behalf of University of California Davis Health in an amount not to exceed $35,000,for the
provision of specialized outside laboratory testing services for CCRMC for the period November 1,2023
through October 31, 2024.
Approval of Contract #76-682-4 will allow Contractor to continue providing specialized outside laboratory
testing services through October 31,2027.This Contract includes mutual indemnification to defend,indemnify,
save and hold harmless each party for claims arising under this Contract.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved,patients requiring specialized outside laboratory testing services at CCRMC
will not have access to Contractor’s infectious disease testing services.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3677 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the
City of El Cerrito, to pay the County an amount not to exceed $108,822 to provide homeless outreach
services for the Coordinated Outreach, Referral and Engagement Program for the period July 1, 2024
through June 30, 2025. (74% City of El Cerrito, 26% County)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Agreement #78-066 with City of El Cerrito
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Agreement #78-066 with City of El Cerrito, to pay the County an amount not to exceed $108,822 to provide
homeless outreach services for the Coordinated Outreach, Referral and Engagement (CORE) Program, for the
period from July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
Approval of this Agreement will allow the County to receive an amount not to exceed $108,822 from the City
of El Cerrito to provide homeless outreach services. A $37,500 County match is required.
BACKGROUND:
The CORE Program identifies and initiate contact with homeless individuals living on the streets, assess their
housing and service needs, and facilitate connections to shelter, benefits, behavioral health and primary
healthcare services throughout Contra Costa County. CORE teams serve as an entry point to County’s
Coordinated Entry System for unsheltered persons and work to locate, engage, stabilize and house chronically
homeless individuals and families. The CORE Team will assure CITY receives an annual minimum of 686
hours of service from the CORE Team under this Agreement.
Under new Agreement #78-066 County will receive funds to provide CORE homeless outreach services for the
City of El Cerrito through June 30, 2025. This Agreement includes mutual indemnification to defend,
indemnify and hold harmless both parties for any claims arising out of the performance of this Agreement. This
Agreement was delayed due to ongoing negotiations with the City of El Cerrito and finalizing the documents.
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CONSEQUENCE OF NEGATIVE ACTION:
If this Agreement is not approved, County will not receive funding and without such funding, the CORE
program may have to operate at a reduced capacity.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3678 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the
United States Department of Housing and Urban Development, to pay County an amount not to
exceed $288,406 for housing sites for homeless youth with disabilities, mental illness, substance
abuse, HIV/AIDS and dual diagnosis for the Permanent Connections Supportive Housing Program for
the period July 1, 2024 through June 30, 2025. (80% Federal, 20% County)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Grant Agreement #28-798-14 from the United States Department of Housing and Urban
Development
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Grant Agreement #28-798-14 (CA0189L9T052115) from the United States Department of Housing and Urban
Development (HUD) to receive McKinney-Vento funding, payable to County in an amount not to exceed
$288,406 for County’s Permanent Connections Supportive Housing Program for the period from July 1, 2024
through June 30, 2025.
FISCAL IMPACT:
This Grant Agreement will result in $288,406 of funding from HUD, including a required 25% County match
of $72,102.
BACKGROUND:
Permanent Connections Supportive Housing provides housing sites for homeless, transition-age youth, between
the ages of eighteen (18) and twenty-four (24), with disabilities. Ten (10) units are set aside for youth, who are
disabled by mental illness, substance abuse, HIV/AIDS, or dual/multiple diagnoses. The program is designed
to provide on-going supportive services with an emphasis on families maintaining their permanent, safe, and
affordable housing. County has been receiving grant funds for Permanent Connections since 2008.
On November 7, 2023, the Board of Supervisors approved Grant Agreement #28-798-13 to receive funds in an
amount not to exceed $274,606 for the County’s Permanent Connections Supportive Housing Program for the
period from July 1, 2023 through June 30, 2024.
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Approval of Grant Agreement #28-798-14 will allow the County to continue to perform all responsibilities in
relation to receipt of the funding for the Permanent Connections Supportive Housing Program through June 30,
2025. This Grant is late due to County receiving the agreement in July, 2024 from HUD.
CONSEQUENCE OF NEGATIVE ACTION:
If this Grant Agreement is not approved, the County will not receive funding to support the Permanent
Connections Supportive Housing Program.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3679 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Bay Area Community Resources, Inc., to increase the payment limit by $12,314 to
an amount not to exceed $414,181 for additional Substance Abuse Prevention Treatment services for
offenders referred through the Assembly Bill 109 criminal justice realignment program in West Contra
Costa County with no change in the term ending June 30, 2025. (100% Opioid Settlement funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #74-439-23 with Bay Area Community Resources, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #74-439-23 with Bay Area Community Resources,Inc.,a non-profit
corporation,effective November 1,2024,to amend Contract #74-439-22,to increase the payment limit by
$12,314,from $401,867 to a new payment limit of $414,181,for additional Substance Abuse Prevention and
Treatment (SAPT) services with no change in the term of July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
Approval of this Amendment will result in additional annual budgeted expenditures of up to $12,314 and will
be funded 100% by Opioid Settlement funds.
BACKGROUND:
The Behavioral Health Services Department has been contracting with Bay Area Community Resources,Inc.,
since March 2012 to provide Substance Abuse Prevention Treatment (SAPT)services for offenders referred
through the Assembly Bill (AB) 109 criminal justice realignment program in West Contra Costa County.
On July 23,2024,the Board of Supervisors approved Contract #74-439-22 with Bay Area Community
Resources,Inc.,in an amount not to exceed $401,867,to provide SAPT services including,but not limited to,
individual and group counseling services for offenders referred through the AB 109 criminal justice
realignment program in West Contra Costa County, for the period July 1, 2024 through June 30, 2025.
Approval of Contract Amendment Agreement #74-439-23 will allow the Contractor to provide additional SAPT
services through June 30, 2025.
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CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved,County clients will not receive the additional SAPT services needed to
provide them an opportunity to achieve sobriety and recover from the effects of alcohol and other drug use,
become self-sufficient, and return to their families as productive individuals.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3680 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Abdul W. Wali, M.D., to modify the contract provisions to conform with Department of
Managed Healthcare requirements and provide additional medical consultation services to the Contra
Costa Health Plan Medical Management Team with no change in the payment limit of $400,000 or
term ending March 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #77-655-1 with Abdul W. Wali, M.D.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #77-655-1 with Abdul W.Wali,M.D.,an individual,effective November 1,
2024,to amend Contract #77-655,to provide additional medical consultation services and modify the Contract
provisions to conform to Department of Managed Healthcare (DMHC)requirements with no change in the
payment limit of $400,000 or the original term of April 1, 2024 through March 31, 2025.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $400,000 and is funded 100%by Contra
Costa Health Plan (CCHP) Enterprise Fund II revenues.
BACKGROUND:
The Health Services Department and CCHP are required by state and federal regulations to provide various
certified medical consultation services in order to maintain its authorization to provide health care services to
its members and recipients.Medical consulting is essential to our Utilization Management to ensure that CCHP
is meeting and following the Medi-Cal Managed Care Plan from the State of California Department of
Managed Health Care (DMHC)and Department of Health Care Services (DHCS).This new Contractor has
been providing medical consultation services to the CCHP Medical Management Team,with regard to CCHP’s
policies and procedures since April 1,2024.This Contract is entered into under and subject to the following
legal authorities:California Government Code §§26227 and 31000;Health and Safety Code §1451 and 42
CFR 432.10(a)Standards of Personnel Administration.Health Services Personnel approved this Contract to
ensure no conflicts with labor relations.
On March 19,2024,the Board of Supervisors approved Contract #77-655 with Abdul W.Wali,M.D.,in an
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On March 19,2024,the Board of Supervisors approved Contract #77-655 with Abdul W.Wali,M.D.,in an
amount not to exceed $400,000,to provide medical consultation services for the CCHP Medical Management
Team for the period April 1, 2024 through March 31, 2025.
Approval of Contract Amendment #77-655-1 will allow CCHP to modify the Contract service plan provisions
to conform with the DMHC requirements and allow the Contractor to provide additional medical consultation
services through March 31, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, County will not be compliant with DMHC requirements.
CONTRA COSTA COUNTY Printed on 12/12/2024Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3681 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Carmen Lam, DO, to modify the contract provisions to conform to the California
Department of Managed Health Care requirements and provide additional medical consultation
services to the Contra Costa Health Plan Medical Management Team, with no change in the payment
limit of $400,000 or term ending February 28, 2025. (100% Contra Costa Health Plan Enterprise Fund
II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #77-654-1 with Carmen Lam, DO
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #77-654-1 with Carmen Lam,DO,an individual ,effective November 1,
2024,to amend Contract #77-654,to provide additional medical consultation services and to modify the
Contract provisions to conform to the California Department of Managed Health Care (DMHC)requirements
with no change in the payment limit of $400,000 or the original term of March 1,2024 through February 28,
2025.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $400,000 and is funded 100%by Contra
Costa Health Plan (CCHP) Enterprise Fund II revenues.
BACKGROUND:
The Health Services Department and CCHP are required by state and federal regulations to provide various
certified medical consultation services in order to maintain its authorization to provide health care services to
its members and recipients.Medical consulting is essential to our Utilization Management to ensure that CCHP
is meeting and following the Medi-Cal Managed Care Plan from the State of California Department of
Managed Health Care (DMHC)and Department of Health Care Services (DHCS).This new Contractor has
been providing medical consultation services to the CCHP Medical Management Team,with regard to CCHP’s
policies and procedures since March 1,2024.This Contract is entered into under and subject to the following
legal authorities:California Government Code §§26227 and 31000;Health and Safety Code §1451and 42
CFR 432.10(a)Standards of Personnel Administration.Health Services Personnel approved this Contract to
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File #:24-3681,Version:1
ensure no conflicts with labor relations.
On March 19,2024,the Board of Supervisors approved Contract #77-654 with Carmen Lam,DO,in an amount
not to exceed $400,000,to provide medical consultation services for the CCHP Medical Management Team for
the period March 1, 2024 through February 28, 2025.
Approval of Contract Amendment #77-654-1 will allow CCHP to modify the Contract service plan provisions
to conform with the DMHC requirements and allow the Contractor to provide additional medical consultation
services through February 28, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, County will not be compliant with DMHC requirements.
CONTRA COSTA COUNTY Printed on 1/9/2025Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3682 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to submit a grant application
with the California Department of Resources Recycling and Recovery, to pay the County an amount
not to exceed $500,000 to perform enforcement/compliance and surveillance activities at waste tire
facilities for the Environmental Health Waste Tire Enforcement Program for the period June 30, 2025
through September 30, 2026. (No County match)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Submission of Grant Application #28-759-33 to the California Department of Resources
Recycling and Recovery (CalRecycle)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE The Health Services Department Director, or her Designees (Deputy Director of
Health Services, Director of Environmental Health, or Assistant Director of Health Services), to apply for a
Grant (TEA-32) and sign and execute any necessary documents associated with this grant application, to the
California Department of Resources Recycling and Recovery (CalRecycle) to pay the County an amount not to
exceed $500,000, for the local government Waste Tire Enforcement Program, for the period from June 30, 2025
through September 30, 2026.
FISCAL IMPACT:
Approval of this application could result in revenues of up to $500,000 from CalRecycle for the Environmental
Health Waste Tire Enforcement Program. The funds are allocated and available from CalRecycle for grants to
solid waste Local Enforcement Agencies (LEA) and cities and counties with regulatory authority within the city
and county government to perform enforcement/compliance and surveillance activities at waste tire facilities.
No County match is required.
BACKGROUND:
Contra Costa Environmental Health/General Programs is the solid waste LEA for the entire County, including
all incorporated cities except for the City of Pittsburg. CalRecycle has been delegated the responsibility for the
administration of the program within the state, setting up necessary procedures governing application by cities
and counties under the program. Since 2007, Contra Costa County has demonstrated it has sufficient staff
resources, technical expertise, and/or experience to carry out the proposed program. The Program allows the
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County to monitor and reduce illegal waste tire practices, educate and enforce proper waste tire management
and assist in reducing potential vector problems and prevention of tire fires and otherwise protecting public
health safety.
Approval to submit Application #28-759-33 will allow Contra Costa County Environmental Health Services to
apply for funds to continue implementing the Environmental Health Waste Tire Enforcement Program in the
Health Services Department, through September 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this grant application is not approved, the County will not receive funds to monitor and reduce illegal waste
tire practices, educate and enforce proper waste tire management throughout the County, assist in reducing
potential vector problems and prevent tire fires, nor protect public health and safety.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3683 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Oliver Wyman Actuarial Consulting, Inc., to provide additional actuarial services for
the Contra Costa Health Plan and Contra Costa Health Services, with no change in the payment limit
of $450,000 or term ending November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #27-764-12 with Oliver Wyman Actuarial Consulting, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #27-764-12 with Oliver Wyman Actuarial Consulting,Inc.,a corporation,
effective November 1,2024,to amend Contract #27-764-10 (as amended by Amendment Agreement #27-764-
11),to provide additional actuarial services for the Contra Costa Health Plan (CCHP)and Contra Costa Health
Services,with no change in the payment limit of $450,000 or the original term of December 1,2023 through
November 30, 2026.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $450,000 and is funded 100%by Contra
Costa Health Plan (CCHP) Enterprise Fund II revenues.
BACKGROUND:
The Health Services Department and CCHP are required by state and federal regulations to provide various
certified actuarial documents in order to maintain its authorization to provide health care services to its
members and recipients.This Contractor has an established record of providing this expertise to the county
since December 1,2008.This Contract is entered into under and subject to the following legal authorities:
California Government Code §§26227 and 31000.Health Services Personnel approved this Contract to ensure
no conflicts with labor relations.The nature of actuarial consulting services needed is complex and requires
seamless coordination,integration and collaboration with existing programs and systems.This is the only
provider in CCHP’s service area and CCHP is currently contracted with them.
On December 12,2023,the Board of Supervisors approved Contract #27-764-10 with Oliver Wyman Actuarial
Consulting,Inc.,in an amount not to exceed $450,000,to provide actuarial services for the CCHP and Contra
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Costa Health Services for the period from December 1, 2023 through November 30, 2026.
On June 25,2024,the Board of Supervisors approved Contract Amendment Agreement #27-764-11 with Oliver
Wyman Actuarial Consulting,Inc.,effective October 1,2024,to modify the Contract provisions to conform to
DMHC requirements with no change in the contract payment limit or the original term.
Approval of Contract Amendment Agreement #27-764-12 will allow the Contractor to provide additional
actuarial services through November 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, County will not be compliant with DMHC requirements.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3684 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Sanhyd, Inc. (dba Kyakameena Center), in an amount not to exceed $990,000 to provide skilled
nursing facility services for Contra Costa Health Plan members and county recipients for the period
November 1, 2024 through October 31, 2027. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #77-378-3 with Sanhyd, Inc. (dba Kyakameena Center)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract #77-378-3 with Sanhyd,Inc.(dba Kyakameena Center),a corporation,in an amount not to exceed
$990,000,to provide skilled nursing facility (SNF)services for the Contra Costa Health Plan (CCHP)and
County recipients for period from November 1, 2024 through October 31, 2027.
FISCAL IMPACT:
This contract will result in contractual service expenditures of up to $990,000 over a 3-year period and will be
funded 100% by CCHP Hospital Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain specialized SNF health care services for its members under the terms
of their Individual and Group Health Plan membership contracts with the County.This Contractor has been a
member in the CCHP Provider Network providing skilled nursing facility (SNF)services and fostering a deep
understanding of CCHP organizations mission, values and long term objections since June 2021.
This Contract is entered into under and subject to the following legal authorities:California Government Code
§§26227 and 31000;Health and Safety Code §1451,and all legal authorities cited in the attached Health Plan
Requirements,Attachment A and HIPAA Business Associate Addendum which are incorporated herein by
reference.These contracted services were determined to be exempt from Administrative Bulletin 600.3
solicitation requirements by the Public Works Department’s Purchasing Division.
On June 22,2021,the Board of Supervisors approved Contract #77-378 with Sanhyd,Inc.(dba Kyakameena
Care Center),in an amount not to exceed $525,000 for the provision of SNF services for CCHP members and
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Care Center),in an amount not to exceed $525,000 for the provision of SNF services for CCHP members and
County recipients, for the period July 1, 2021 through June 30, 2024.
Approval of Contract #77-378-3 will allow the Contractor to continue to provide SNF services through October
31, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, certain specialized SNF health care services for CCHP members under the
terms of their Individual and Group Health Plan membership contract with the County will not be provided.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3685 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Healthrisk Resource Group, Inc., to provide additional claims processing and
negotiation services for the Contra Costa Health Plan with no change in the payment limit of $300,000
or term ending February 28, 2027. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #77-217-6 with Healthrisk Resource Group, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #77-217-6 with Healthrisk Resource Group,Inc.,a corporation,effective
November 1,2024,to amend Contract #77-217-4 (as amended by Amendment Agreement #77-217-5),to
provide additional claims processing and negotiation services with no change in the payment limit of $300,000
or the original term of March 1, 2024 through February 28, 2027.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $300,000 and is funded 100%by Contra
Costa Health Plan (CCHP) Enterprise Fund II revenues.
BACKGROUND:
CCHP has an obligation to provide certain specialized claims processing and negotiation services for its
providers under the terms of the Individual and Group Health Plan membership contracts with the County.
Contractor acts as a billing agent to negotiate discount rates,review documentation of medical claims and
electronic claims from out of network medical providers services,which results in saving dollars for CCHP.
The nature of claims processing and negotiation services needed is complex and requires seamless
coordination,integration and collaboration with existing programs and systems.This Contractor has an
established record of providing this expertise to the County since March 1,2019.This Contract is entered into
under and subject to the following legal authorities:California Government Code §§26227 and 31000;Health
and Safety Code §1451;and Health and Safety Code §1399.56.Health Services Personnel approved this
Contract to ensure no conflicts with labor relations.
On March 19,2024,the Board of Supervisors approved Contract #77-217-4 with Healthrisk Resource Group,
Inc.,in an amount not to exceed $300,000,to provide claims processing and negotiation services for the CCHP
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Inc.,in an amount not to exceed $300,000,to provide claims processing and negotiation services for the CCHP
for the period March 1, 2024 through February 28, 2027.
On June 25,2024,the Board of Supervisors approved Contract Amendment Agreement #77-217-5 with
Healthrisk Resource Group,Inc.,effective July 1,2024,to modify the Contract provisions to conform to
DMHC requirements with no change in the contract payment limit or the original term.
Approval of Contract Amendment Agreement #77-217-6 will allow the Contractor to provide additional claims
processing and negotiation services through February 28, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, County will not be compliant with DMHC requirements.
CONTRA COSTA COUNTY Printed on 1/9/2025Page 2 of 2
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3686 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to submit an application to
National Environmental Health Association, in partnership with the U.S. Food and Drug
Administration, to pay the County an amount not to exceed $22,500 to assist the Retail Food Program
with conformance to the U.S. Food and Drug Administration Voluntary National Retail Food
Regulatory Program Standards for the period January 1, 2025 through December 31, 2025. (No
County match)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Submission of Grant Application #78-069 to National Environmental Health Association
(NEHA)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE The Health Services Director, or designee, to submit a grant application to the
National Environmental Health Association (NEHA) in partnership with the U.S. Food and Drug
Administration (FDA), to pay the County an amount not to exceed $22,500, to assist the Health Services
Department’s Environmental Health Services Division, Retail Food Program, with conformance to the FDA
Voluntary National Retail Food Regulatory Program Standards, for the period from January 1, 2025 through
December 31, 2025.
FISCAL IMPACT:
Approval of this Grant Application could result in grant funds up to $22,500 from NEHA. No County match is
required.
BACKGROUND:
The National Environmental Health Association (NEHA) and the U.S. Food and Drug Administration (FDA)
have partnered to offer financial support to advance conformance with the Voluntary National Retail Food
Regulatory Program Standards (Retail Program Standards). The NEHA-FDA Retail Flexible Funding Model
(RFFM) Grant Program is designed to support state, local, tribal, and territorial (SLTT) retail food regulatory
agencies working to achieve conformance with FDA’s Retail Program Standards. The NEHA-FDA RFFM
Grant Program offers customizable approaches which enable jurisdictions to design a program that best suits
their capacity and ambitions as they work to achieve conformance with the Retail Program Standards.
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The NEHA-FDA RFFM Grant Program will provide the County enhanced technical assistance and retail
subject matter guidance throughout the grant cycle, in partnership with FDA, including a Mentorship Program
in collaboration with the National Association of County and City Health Officials (NACCHO) and dedicated
educational programs to address advancement and conformance with the Retail Program Standards.
The NEHA-FDA RFFM Grant Program has three primary goals including support strategies that reduce the
occurrence of foodborne illness risk factors; promote uniformity and a national Integrated Food Safety System
(IFSS) by enabling jurisdictions to move toward full compliance with the Retail Program Standards; and fully
leverage the expertise and capacity of SLTT retail food protection agencies to meet Retail Program Standards
goals.
Approval to submit Application #78-069 to National Environmental Health Association (NEHA) will allow
Contra Costa County Environmental Health Services to apply for funds to assist the Department’s
Environmental Health Services Division, Retail Food Program, with conformance to the FDA Voluntary
National Retail Food Regulatory Program Standards for the period from January 1, 2025 through December 31,
2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Grant Application is not approved, the County will not receive funds to assist the Department’s
Environmental Health Services Division, Retail Food Program, with conformance to the FDA Voluntary
National Retail Food Regulatory Program Standards.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3687 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Symplr Care Management LLC, to modify the contract provisions to conform to the
California Department of Managed Health Care requirements and provide additional credentialing
support services for the Contra Costa Health Plan with no change in the payment limit of $900,000 or
term ending August 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment #77-592-1 with Symplr Care Management, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director,or designee,to execute on behalf of the County
Contract Amendment Agreement #77-592-1 with Symplr Care Management,LLC,a limited liability company,
effective November 1,2024,to amend Contract #77-592,for additional credentialing support services with
regard to Conta Costa Health Plan’s (CCHP)healthcare operations,with no change in the payment limit of
$900,000 or the original term of September 1, 2023 through August 31, 2026.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $900,000 and is funded 100%by Contra
Costa Health Plan (CCHP) Enterprise Fund II revenues.
BACKGROUND:
This Contract meets the needs of the County by providing CCHP with services regarding its healthcare
operations by increasing the efficiency of credentialing medical providers contracted in CCHP's Provider
Network.CCHP is mandated by its contracts with Department of Health Care Services (DHCS)and
Department of Managed Health Care (DMHC)to use a National Committee for Quality Assurance certified
vendor to perform primary source verification on all providers and vendors who will deliver services to CCHP
Members.Symplr Care Management,LLC,was chosen for its expertise in the field,and response time of the
primary source verification process and issued a single source status for this contract.Contractor has been
fostering a deep understanding of the CCHP organizations mission,values,and long-term objectives since
September 2023.This Contract is entered into under and subject to the following legal authorities:California
Government Code §§31000.Health Services Personnel approved this Contract to ensure no conflicts with
labor relations
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On June 27,2023,the Board of Supervisors approved Contract #77-592 with Symplr Care Management,LLC,
in an amount not to exceed $900,000,for the provision of credentialing services for healthcare providers
contracted in CCHP's Provider Network for the period July 1, 2023, through June 30, 2026.
On September 12,2023 (C.64)the Board of Supervisors approved to rescind prior Board Action for Contract
#77-592 to revise the term of the Contract to September 1,2023 through August 31,2026 and with no change
in the contract payment limit.This Board Action also clarified that under the Contract,contained mutual
indemnification with Symplr Care Management,LLC,and the Contract also included limited liability
provisions.
Approval of Contract Amendment Agreement #77-592-1 will allow the Contractor to modify the Contract
service plan provisions to conform with the additional DMHC requirements and provide additional services
through August 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, County will not be compliant with DMHC requirements.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3688 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with
Advocates for Human Potential, Inc., to pay County an amount not to exceed $8,718,750 to
participate in the California Department of State Hospitals Incompetent to Stand Trial Diversion and
Community Based Restoration Infrastructure Project to provide ongoing services to program
participants and maintain capital facilities funded by this allocation through June 30, 2028. (No County
match)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Agreement #78-057-1 with Advocates for Human Potential, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County
Agreement #78-057-1 with Advocates for Human Potential, Inc., to pay County an amount not to exceed
$8,718,750 to participate in the California Department of State Hospitals (DSH) Incompetent to Stand Trial
Diversion and Community-based Restoration Infrastructure Projects, through June 30, 2028.
FISCAL IMPACT:
Under this Agreement, the County will receive an allocation of up to $8,718,750 at a rate of $93,750 per bed up
to 93 beds. There is no required County match.
BACKGROUND:
The State of California has made $468.8 million in one-time funds available to develop residential housing
settings to support individuals who are participating in either DSH-funded diversion or community-based
restoration (CBR) programs to address a housing capacity deficit of nearly 5,000 beds to service this population
statewide. Contra Costa will receive up to $8,718,750 to develop a proposed 93 beds. The proposed funding
will provide $93,750 per bed for start-up costs such as down payments, renovation, necessary retrofitting and
furnishings for st participate in the California Department of State Hospitals Incompetent to Stand Trial
Diversion and Community-based Restoration Infrastructure Projects, through June 30, 2028.
By participating in this funding opportunity County will agree to a restrictive covenant on property for 20-30
years from the date of the award.
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On May 21, 2024, the Board of Supervisors adopted Resolution 2024-187 approving and authorizing the Health
Services Director to submit an application, to California Department of State Hospitals, through Advocates of
Human Potential, Inc., to participate in the Incompetent to Stand Trial Diversion and Community-based
Restoration Infrastructure Projects, through June 30, 2028.
Approval of Agreement #78-057-1 will allow the county to participate in the California Department of State
Hospitals Incompetent to Stand Trial Diversion and Community-based Restoration Infrastructure Projects,
through June 30, 2028. Under this Agreement the County will indemnify, defend and hold harmless AHP and
the State against liabilities to third persons and other losses (not compensated by insurance or otherwise) and
for any costs and expenses incurred by AHP and DHS, including reasonable attorney’s fees, judgements,
settlements, or penalties against all claims arise out of County’s performance.
CONSEQUENCE OF NEGATIVE ACTION:
County would not receive funds for the development of residential treatment options and programing for
individuals participating in felony diversion programs leading to backlogs and extended incarceration periods
for individuals who may be eligible for the program.
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Legislation Details (With Text)
File #: Version:124-3689 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with Contra Costa Crisis Center, to increase the payment limit by $50,000 to an amount
not to exceed $249,965 for additional prevention and diversion counseling and referral services to the
County’s Emergency Shelter System’s 2-1-1 information telephone line with no change in the term
ending June 30, 2025. (40% Contra Costa Health Plan Housing and Homeless Incentive Program
funds; 36% Department of Housing and Urban Development Coordinated Entry; 20% Community
Solutions Grant; 4% Employment and Human Services Department Bringing Families Home Grant)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Amendment Agreement #25-073-7 with Contra Costa Crisis Center
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Amendment/Extension Agreement #25-073-7 with Contra Costa Crisis Center, a non-profit corporation, to
amend Contract #25-073-6, effective November 1, 2024, to increase the payment limit by $50,000, from
$199,965 to a new payment limit of $249,965 for additional prevention and diversion counseling and referral
services to the County’s Emergency Shelter System’s 2-1-1 information telephone line with no change in the
term July 1, 2023 through June 30, 2025.
FISCAL IMPACT:
Approval of this Amendment will result in additional contractual service expenditures of up to $50,000 which
will be funded 100% by Community Solutions grant funds.
BACKGROUND:
This Contract meets the social needs of County’s population by providing prevention and diversion counseling
and referral services to the County’s Emergency Shelter System’s 2-1-1 information telephone line This
Contract is entered into under and subject to the following legal authorities: California Government Code §
26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with
labor relations. The Health, Housing and Homeless Services Division (H3) Contract Monitoring staff meet on
a regular basis to ensure monitoring of performance measures set forth in the contract are upheld.
In June 2023, the County Administrator approved and the Purchasing Services Manager executed Contract #25-
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073-6 with Contra Costa Crisis Center, in an amount not to exceed $199,965 to provide prevention and
diversion counseling and referral services to the County’s Emergency Shelter System’s 2-1-1 information
telephone line for the period July 1, 2023 through June 30, 2025.
Approval of Amendment #25-073-7 will allow the Contractor to provide additional prevention and diversion
counseling and referral services through June 30, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, prevention and diversion counseling and referral services will not be
available further putting individuals and families at risk.
CHILDREN’S IMPACT STATEMENT:
This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe,
Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and
Families”.
CONTRA COSTA COUNTY Printed on 1/9/2025Page 2 of 2
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3690 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Bay
Area Community Services, Inc., in an amount not to exceed $4,000,000 to operate the Delta Landing
Interim Housing Program for homeless individuals in East County for the period July 1, 2024 through
June 30, 2025. (100% Homeless Housing Assistance and Prevention Grant funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Contract #25-090-4 with Bay Area Community Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Contract #25-090-4 with Bay Area Community Services, Inc., a corporation, in an amount not to exceed
$4,000,000 to operate Delta Landing Interim Housing Program (previously East County Interim Housing
Program), which provides interim housing for homeless adults over 18 years of age living in East Contra Costa
County for the period of July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
This Contract will result in contractual service expenditures of up to $4,000,000 for FY 2024-25 and is funded
100% by Homeless Housing Assistance and Prevention (HHAP) funds.
BACKGROUND:
Contractor will operate a 172-room, low-barrier, permanent housing-focused interim housing program serving
homeless adults over 18 years of age living in East Contra Costa County without custody of minor children at
2101 Loveridge Road in Pittsburg, CA. Contractor will provide staffing twenty-four (24) hours a day, seven (7)
days a week including coordinating admissions and exits, coordinating meal services, providing onsite wellness
checks and ensuring individuals have their basic needs met with clothes, food, and hygiene supplies. This
Contractor has been providing services to the County under this Contract since April 2021.
This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations.
The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to
ensure monitoring of performance measures set forth in the Contract are upheld. Contractor has been a
longstanding partner in previous projects, fostering a deep understanding of our organization's mission, values,
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and long-term objectives. Contracting with them again enables knowledge transfer, avoidance of knowledge
gaps and ensure continuity in service delivery. Contractor understands the needs of the County and has
knowledge and experience sufficient to meet contractual obligations. Following a Request for Qualifications
(RFQ), this Contract was awarded to Bay Area Community Services, Inc. by Public Works on January 12,
2024.
On November 28, 2023, the Board of Supervisors approved County Contract #25-090-3 with Bay Area
Community Services, Inc. in an amount not to exceed $3,800,000 to operate the Delta Landing Interim Housing
Program, which provides interim housing for homeless adults over 18 years of age living in East Contra Costa
County for the period of July 1, 2023 through June 30, 2024.
Approval of Contract #25-090-4 will allow Contractor to continue to provide interim housing for homeless
residents in East County through June 30, 2025. This Contract was delayed due to negotiations between the
Contractor and the Health, Housing and Homeless Services Division.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, East County’s homeless individuals will not receive interim housing, further
putting the resident and community at risk.
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Legislation Details (With Text)
File #: Version:124-3691 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract
amendment with The Justice Collective LLC, to extend the term through September 30, 2025 to
continue providing consultation, training, data analytics and technical support regarding development
of equity efforts, initiatives and policies for the Health Services Department with no change in the
payment limit of $247,000. (100% Hospital Enterprise Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Extension Agreement #23-725-4 with The Justice Collective LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County
Contract Extension Agreement #23-725-4 with The Justice Collective LLC, a limited liability company, to
extend the termination date from December 31, 2024 to September 30, 2025, to continue providing
consultation, training, data analytics and technical support regarding development of equity efforts, initiatives
and policies for the Health Services Department, with no change in the payment limit of $247,000.
FISCAL IMPACT:
Approval of this Amendment will not impact the payment limit of $247,000 and will continue to be funded as
budgeted by the department 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contractor provides professional technical support,consultation,training,and data analytics services to the
Health Services Department’s Office of the Director,to support the development of equity efforts,initiatives,
and policies throughout the Department.Services include,but are not limited to,forensic assessments,hosting
listening sessions and focus groups to train and educate County staff on racial equity,diversity,and inclusion
skills and incorporate anti-racist interventions into their specific roles in the workplace,and develop an
understanding of the impact of its work with its external partners,equity advising,strategic communications
and stakeholder engagement.This contractor has been providing service to the County since September 1,
2021.This Contract is entered into under and subject to the following legal authorities:California Government
Code §§26227 and 31000.This Contract was approved by Health Services Personnel to ensure there is no
conflict with labor relations.The Office of the Director’s contract monitoring staff meet on a regular basis to
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ensure monitoring of performance measures set forth in the contract are upheld.
In September 2021,the County Administrator approved and the Purchasing Services Manager executed
Contract #23-725 with The Justice Collective LLC,in an amount not to exceed $167,675,for the provision of
consultation,training,data analytics,and technical support services to the Health Services Department’s Office
of the Director for the period September 1, 2021 through August 31, 2022.
In September 2022,the County Administrator approved and the Purchasing Services Manager executed
Contract Amendment/Extension #23-725-1 with The Justice Collective LLC,effective August 1,2022 to
increase the payment limit by $32,325 to a new total payment limit of $200,000 and extend the termination date
from August 31,2022 to December 31,2023 for additional consultation,training,data analytics,and technical
support services to the Office of the Director.
On September 12,2023,the Board of Supervisors approved Contract Amendment/Extension #23-725-2 with
The Justice Collective LLC,effective September 1,2023 to increase the payment limit by $47,000 to a new
payment limit of $247,000 and extend the termination date from December 31,2023 to March 31,2024,for
additional consultation, training, data analytics, and technical support services to the Office of the Director.
On February 6,2024,the Board of Supervisors approved Contract Extension Agreement #23-725-3 with The
Justice Collective LLC,to extend the termination date from March 31,2024 to December 31,2024,for
additional consultation,training,data analytics,and technical support services to the Office of the Director with
no changes to the payment limit.
Approval of Contract Extension Agreement #23-725-4 will allow the Contractor to continue to provide
consultation, training, data analytics, and technical support services through September 30, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Extension is not approved Office of the Director will not continue to receive consultation,training,data
analytics and technical support for the development of equity efforts, initiatives, and policies.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3692 Name:
Status:Type:Consent Item Passed
File created:In control:10/17/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health
Services Director, a purchase order with Priority Healthcare Distribution, Inc. dba CuraScript Specialty
Distribution, in an amount not to exceed $500,000, for the hormone implant Nexplanon to be used at
the Contra Costa Regional Medical Center, Health Clinics and Detention Centers, for the period
December 1, 2024 through November 30, 2025. (100% Hospital Enterprise Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Purchase Order with Priority Healthcare Distribution, Inc. dba CuraScript Specialty Distribution
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services
Director, a purchase order with Priority Healthcare Distribution, Inc. dba CuraScript Specialty Distribution, in
an amount not to exceed $500,000 for the hormone implant Nexplanon to be used at the Contra Costa Regional
Medical Center, Health Clinics and Detention Centers, for the period from December 1, 2024 through
November 30, 2025.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $500,000 over a one-year period and will be funded
by the Hospital Enterprise I Fund revenues.
BACKGROUND:
Priority Healthcare Distribution, Inc. is a pharmaceutical company that provides Contra Costa Regional
Medical Center, Health Centers, and the Martinez and West County Detention Centers with hormone implant
Nexplanon to be used in the Obstetrics/Gynecology Departments.
On November 7, 2023, the Board of Supervisors approved agenda item C.48 to execute purchase order
(#29115) with Priority Healthcare Distribution, Inc. dba CuraScript Specialty Distribution in the amount of
$500,000.00 for the period of December 1, 2023 through November 30, 2024.
On October 15, 2024, the Purchasing Agent approved the continued use of CuraScript Specialty Distribution
through November 30, 2025.
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CONSEQUENCE OF NEGATIVE ACTION:
If this Purchase Order is not approved, we will not be able to purchase Nexplanon for our patient population at
Contra Costa Regional Medical Center, Health Clinics, and Detention Centers.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3693 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health
Services Director, a blanket purchase order with Tri-Pharma, Inc. in an amount not to exceed
$1,500,000 for the purchase of intravenous solutions, RhoGAM and other supplies as needed for
Contra Costa Health for the period from October 1, 2024 through September 30, 2026. (100%
Hospital Enterprise Fund I)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Purchase Order with Tri-Pharma, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services
Director, a blanket purchase order with Tri-Pharma, Inc. in an amount not to exceed $1,500,000 for the
purchase of intravenous (IV) solutions, RhoGAM and other supplies as needed for Contra Costa Health (CCH)
for the period of October 1, 2024, through September 30, 2026.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $1,500,000 and will be funded 100% by Hospital
Enterprise Fund I revenues.
BACKGROUND:
Tri-Pharma Inc. is a pharmaceutical wholesaler that focuses on the distribution of FDA-approved prescription
and over-the-counter pharmaceuticals to a wide range of clients, including hospitals, government facilities, and
specialty healthcare providers. The company emphasizes strong relationships with its trading partners to ensure
high-quality and competitively priced products. Their operations are supported by state-of-the-art systems for
inventory management and delivery, which allow them to ship essential medications across the U.S. within one
to two days.
Tri-Pharma Inc. has been selected to address procurement challenges for essential medical and pharmaceutical
supplies that have become unavailable due to recent hurricanes in the southeastern U.S. The hurricanes severely
impacted several suppliers by affecting manufacturing warehouses, leading to widespread shortages, in IV
solutions particularly. As a result, Tri-Pharma’s ability to source and deliver high-quality, FDA-approved
products positions it as a critical partner in ensuring uninterrupted supply during this period of recovery and
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disruption.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, CCH will be unable to provide the necessary medical supplies, which
could hinder our ability to proactively manage supply shortages and maintain a sufficient inventory of critical
medical supplies. Consequently, potential impacts may include the cancellation of surgical procedures and the
need to transfer patients to other healthcare facilities, ultimately affecting patient care and outcomes.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3694 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE the new medical staff, allied health, and tele-radiologist appointments and reappointments,
additional privileges, medical staff advancement, and resignations as recommended by the Medical
Staff Executive Committee and by the Health Services Director. (No fiscal impact)
Attachments:1. 2024-11-05 C.63 Listing.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Medical Staff Appointments and Reappointments - October 16, 2024
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE the new medical staff, allied health, and tele-radiologist appointments and reappointments,
additional privileges, medical staff advancement, and resignations as recommended by the Medical Staff
Executive Committee, at their October 28, 2024 meeting, and by the Health Services Director.
FISCAL IMPACT:
There is no fiscal impact for this action.
BACKGROUND:
The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of
Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The above
recommendations for appointment/reappointment were reviewed by the Credentials Committee and
recommended by the Medical Executive Committee.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Contra Costa Regional Medical and Contra Costa Health Centers' medical
staff would not be appropriately credentialed and not be in compliance with the Joint Commission on
Accreditation of Healthcare Organizations.
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Credentials Committee Recommendations of September 4, 2024 Page 1
QUALITY MANAGEMENT Confidential Peer Review Section 1157 Protected
CONTRA COSTA REGIONAL
MEDICAL CENTER
AND HEALTH CENTERS
2500 Alhambra Avenue
Martinez, California 94553-3156
Ph 925-370-5000
ANNA M. ROTH, R.N., M.S., M.P.H.
HEALTH SERVICES DIRECTOR
DAVID CULBERSON
CHIEF EXECUTIVE OFFICER
CONTRA COSTA REGIONAL MEDICAL CENTER
AND HEALTH CENTERS
CONTRA COSTA HEALTH SERVICES
A. Initial Appointments – Medical Staff & Allied Health
Applicant Department/Specialty
Malekmadani, Arienne, MD OBGYN
Al-Bast, Basma, MD Internal Medicine
Beckmann, Andrew, DO Emergency Medicine
Shin, Kevin, DO Emergency Medicine
Cuervo, Isabel, MD OBGYN
Duarte, Siena, MD Internal Medicine
Fleming, Nathaniel, MD Internal Medicine
Greene, John, MD Internal Medicine
Kazer, Max, MD Internal Medicine
Robinson, Mercedes, MD Internal Medicine
Suen, Catherine, MD Internal Medicine
Doo, Josephine, MD OBGYN
Carlson, Blake, MD Diagnostic Imaging
Sadeg, Aldolaim, NP DFAM
Vansuch, Joseph, O.D. Surgery
Nolley, Rick, PA Surgery
B. Reappointments
Provider Department Category
Rayikanti, Benjamin, MD Anesthesia A
Beadles, Kevin, MD Surgery A
Hiner, Sharon, MD Internal Medicine A
Nguyen, Vananh, MD Diagnostic Imaging C
Wang, Lili, MD Internal Medicine A
Lewis, Flynne Pediatrics A
Beadles, Kevin, A MD Surgery A
Wirengard, Yana, MD Surgery A
Datta, Shruti, MD Internal Medicine A
Van Handel, Mark, MD Internal Medicine A
Perez, Greta, MD DFAM A
Farey, Krista, MD DFAM A
Chan, Lillian, MD DFAM A
Murguia, Sandra, FNP OBGYN Allied Health
Castillo, Peter, A MD OBGYN A
Buck, Adam, MD Hospitalist A
Credentials Committee Recommendations of September 4, 2024 Page 2
QUALITY MANAGEMENT Confidential Peer Review Section 1157 Protected
CONTRA COSTA REGIONAL
MEDICAL CENTER
AND HEALTH CENTERS
2500 Alhambra Avenue
Martinez, California 94553-3156
Ph 925-370-5000
ANNA M. ROTH, R.N., M.S., M.P.H.
HEALTH SERVICES DIRECTOR
DAVID CULBERSON
CHIEF EXECUTIVE OFFICER
CONTRA COSTA REGIONAL MEDICAL CENTER
AND HEALTH CENTERS
CONTRA COSTA HEALTH SERVICES
Tang, Edward Y MD Surgery A
Kelly, Olga MD Pediatrics A
Samplin, Erin, MD Psychiatry/Psychology C
Bliss, Judith C MD OBGYN A
Das, Shweta, MD Pathology A
Graham, Oliver MD Hospitalist A
Liu, Luyang, MD OBGYN A
Gynn, Michael, MD Surgery A
Miguel Ayala, NP DFAM Allied Health
Moghaddam, Amenah, NP DFAM Allied Health
Furtado, Marcia, NP DFAM Allied Health
Cheun, Ae Sil, NP DFAM Allied Health
Longoria, Anthony, NP DFAM Allied Health
C. Amendment of Clinical Privileges
Provider Department Requesting Department
Sutherland, Sonia, MD Internal Medicine DFAM
D. Resignations/Terminations/Non-Renewals
Provider Department Date
Ahmed, Safi, MD Psychiatry/Psychology Voluntary Resignation 10/31/2024
Alshehri, Wael, MD Diagnostic Imaging Voluntary Resignation-9-20-2024
Baffoe-Bonnie, Ama, MD Pediatrics Voluntary Resignation 9/13/2024
Bergman, Kevin, MD Emergency Medicine Did not Reappoint-10-31-2024
Burns, Deirdre, M.D. Pediatrics Voluntary Resignation 10-1-24
Collin, Roy, L MD Psychiatry/Psychology Voluntary Resignation 11/30/2024
Conley, Diane, MD Diagnostic Imaging Voluntary Resignation 9-24-2024
De Jesus, Lilia, M.D. Pediatrics Voluntary Resignation 7-30-24
Dogen, Ozge, M.D. Pediatrics Voluntary Resignation 9-14-24
Klein, Carolina, MD Psychiatry/Psychology Voluntary Resignation 8/27/2024
Kurio, Gregory, MD Pediatrics Failed to Reappoint 9-27-2024
Mendlowitz, Abbe, MD Diagnostic Imaging Voluntary Resignation-9-20-2024
Montano, Mark, MD Internal Medicine Voluntary Resignation 9-26-2024
Owoyele, Adeyinka, MD Diagnostic Imaging 9-16-2024-Voluntary Resignation
Ozkan, Efe, MD Diagnostic Imaging Voluntary Resignation-9-20-2024
Credentials Committee Recommendations of September 4, 2024 Page 3
QUALITY MANAGEMENT Confidential Peer Review Section 1157 Protected
CONTRA COSTA REGIONAL
MEDICAL CENTER
AND HEALTH CENTERS
2500 Alhambra Avenue
Martinez, California 94553-3156
Ph 925-370-5000
ANNA M. ROTH, R.N., M.S., M.P.H.
HEALTH SERVICES DIRECTOR
DAVID CULBERSON
CHIEF EXECUTIVE OFFICER
CONTRA COSTA REGIONAL MEDICAL CENTER
AND HEALTH CENTERS
CONTRA COSTA HEALTH SERVICES
Pandurangi, Maya, MD DFAM Voluntary Resignation 9/24/2024
Salber, Jason, MD Diagnostic Imaging Voluntary Resignation-9-20-2024
Sergeyev, Pavel, MD Diagnostic Imaging Voluntary Resignation-9-20-2024
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3695 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:CONTINUE the emergency action originally taken by the Board of Supervisors on November 16,
1999, and most recently approved by the Board on September 10, 2024 regarding the issue of
homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal
impact)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:CONTINUE EXTENSION OF EMERGENCY DECLARATION REGARDING
HOMELESSNESS
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999
regarding the issue of homelessness in Contra Costa County.
FISCAL IMPACT:
There is no fiscal impact for this action.
BACKGROUND:
On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of
Government Code Section 8630 on homelessness in Contra Costa County. Government Code Section 8630
requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least
every 60 days until the local emergency is terminated. The Board of Supervisors last reviewed and continued
the emergency declaration on September 10, 2024.
With the continuing high number of homeless individuals and insufficient funding available to assist in
sheltering all homeless individuals and families, the emergency situation still exists and it is, therefore,
appropriate for the Board to continue the declaration of a local emergency regarding homelessness.
CONSEQUENCE OF NEGATIVE ACTION:
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Legislation Details (With Text)
File #: Version:124-3696 Name:
Status:Type:Consent Item Passed
File created:In control:10/29/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:RATIFY the execution of a contract with Alvarez & Marsal Healthcare Industry Group, LLC, in an
amount not to exceed $6,139,200 to provide interim Chief Financial Officer services including
management of all day-to-day financial operations of the Health Services Department for the period
October 1, 2024 through September 30, 2025. (20% Hospital Enterprise Fund I; 80% Contra Costa
Health Plan Enterprise Fund II)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Ratify Contract #23-861 with Alvarez & Marsal Healthcare Industry Group, LLC
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RATIFY the execution of a contract with Alvarez & Marsal Healthcare Industry Group, LLC (“Alvarez &
Marsal”), a limited liability company, in an amount not to exceed $6,139,200 to provide interim Chief Financial
Officer services, including management of all day-to-day financial operations of the Health Services
Department for the period October 1, 2024 through September 30, 2025.
FISCAL IMPACT:
Approval of this Contract will result in an amount not to exceed $6,139,200 and will be funded as budgeted by
the department (20% Hospital Enterprise Fund I, 80% Contra Costa Health Plan Enterprise Fund II).
BACKGROUND:
On September 10, 2024, the Board of Supervisors approved Contract #23-861 with Alvarez & Marsal
Healthcare Industry Group, LLC, in an amount not to exceed $6,139,200 to provide interim Chief Financial
Officer services, including management of all day-to-day financial operations for the Health Services
Department, for the period October 1, 2024 through September 30, 2025. Following the September 10, 2024
Board meeting, the Health Services Department engaged in significant negotiations with the contractor,
primarily regarding the allocation of risk between the County and Alvarez & Marsal. Approval of this Board
Order will ratify the execution of the contract with the following provisions related to indemnification and
liability:
a. The County shall indemnify the Alvarez & Marsal employees acting as officers (Brian Buchanan and Ceci
Arriera) to the same extent as the most favorable indemnification it extends to county employees;
b. The County agrees to indemnify and hold harmless each Alvarez & Marsal, its affiliates and their
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respective shareholders, members, managers, employees, agents, representatives and subcontractors against any
and all losses, claims, damages, liabilities, penalties, obligations and expenses, including the costs for counsel
or others in investigating, preparing or defending any action or claim, whether or not in connection with
litigation in which any Indemnified Party is a party, or enforcing the contract (including these indemnity
provisions). This indemnification obligation applies to actions or claims incurred, caused by, relating to, based
upon or arising out of (directly or indirectly) Alvarez & Marsal’s performance or nonperformance under the
Contract, except for such actions or claims that result primarily and directly from Alvarez & Marsal’s gross
negligence or willful misconduct, as determined by a final court judgment.
c. The County acknowledges that Alvarez & Marsal may utilize the services of third party service providers to
assist in performing certain services. Under this contract, the County agrees that no Contractor affiliate,
subcontractor, nor their respective partners, principals or employees who perform work under the contract will
have any liability to County in connection with the services or this contract.
d. The contract limits Alvarez & Marsal’s total liability to the fees Alvarez & Marsal receives under the
contract. Alvarez & Marsal will also not be liable for any special, consequential, incidental or exemplary
damages or loss, or any lost profits, savings, or business opportunity.
e. The contract also requires the county to maintain public officials errors and omissions liability insurance
for Contractor’s personnel performing CFO Duties and Deputy CFO Duties services. Such insurance coverage
will be primary coverage to any insurance available to these personnel by Alvarez & Marsal.
f. Lastly, under the contract’s Business Associate Addendum (BAA), Alvarez & Marsal has no obligation to
save, hold harmless, or indemnify the County in the event there is a privacy breach or unauthorized access, use,
or disclosure of protected health information by Alvarez & Marsal. The County will be responsible for any
penalty or fine assessed against County arising from Alvarez & Marsal’s failure to comply with the BAA.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, Contra Costa Health may not be able to provide strategic leadership to support
existing finance operations as the current Chief Financial Officer/Chief Operational Officer has announced his
retirement. Additionally, CCH cannot strengthen and enhance its finance functions to more efficiently support
its operations, meet its future challenges and advance the organization’s mission to deliver high-quality
healthcare services.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3604 Name:
Status:Type:Consent Item Passed
File created:In control:10/23/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:Acting as the governing board of the Contra Costa Housing Authority: APPROVE and AWARD a
contract in the amount of $969,900 plus up to $96,990 for contingencies as authorized by the Housing
Authority Executive Director to EVRA Construction for the modernization of four housing units located
in the Alhambra Terrace public housing development in the City of Martinez, and TAKE related
actions. (100% U.S. Housing and Urban Development funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Executive Director
Report Title:AWARD OF CONSRUCTION CONTRACT FOR THE MODERNIZATION OF 4 UNITS
LOCATED IN THE ALHAMBRA TERRACE DEVELOPMENT IN MARTINEZ
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
(1)Acting as the governing board of the Contra Costa Housing Authority,APPROVE plans,
specifications, and design to modernize four (4) units, Units 35, 36, 39, and 40, located in the Alhambra
Terrace Public Housing Development respectively at 2811 Terrace Way, 2801 Terrace Way, 2900
Terrace Way, and 2910 Terrace Way, in Martinez, CA.
(2)AWARD The construction contract for the above project to EVRA Construction in the amount of
$969,900.00 and DIRECT that EVRA Construction shall present two good and sufficient surety bonds
contractor performance and payment) in the amount of $969,900.00 each and that the Executive
Director, or designee, shall prepare the contract.
(3)AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed,
up to a maximum total of 10% (96,900.00), which is in addition to the contract award amount.
(4)ORDER that, after the contractor has signed the contract and returned it, together with the bonds as
noted above, certificates of insurance, and any other required documents, and the Executive Director
has reviewed and found them to be sufficient, the Executive Director, or designee, is authorized to sign
the contract for this Board.
(5)ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared
for this project to permit the direct payment of retentions into escrow or the substitution of securities for
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moneys withheld by HACCC to ensure performance under the contract, pursuant to Public Contract
Code Section 22300.
(6)DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee,
the Board’s function under Public Contract Code sections 4107 and 4110.
(7)DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered
civil or structural engineer employed by HACCC, the authority to accept detailed plans showing the
design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench
excavation covered by that section.
BACKGROUND:
On Monday, July 22, 2024, and Monday, July 29, 2024, HACCC published public notice Invitation for Bid
(IFB) IFB 24144-315 for the Alhambra Terrace 4-Unit Modernization Project Phase 1A through the Bay Area
News Group for the required two (2) weeks public notice period. HACCC solicited bids for the modernization
of Units 35, 36, 39, and 40 in the Alhambra Terrace public housing development in Martinez, CA. HACCC
selected the most responsible and cost-effective firm to modernize the units and return them to service.
FISCAL IMPACT:
The construction contract will be funded 100% by HUD.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board not award the construction contract, as recommended, the four units will continue and remain
in their existing condition, three (3) will remain vacant and one (1), in its occupied state, will remain as they
were built in 1942.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3611 Name:
Status:Type:Consent Item Passed
File created:In control:10/24/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:Acting as the governing board of the Contra Costa County Housing Authority, APPROVE and
AUTHORIZE the Housing Authority Executive Director, or designee, to execute a contract with
Alliance Technologies in an amount not to exceed $180,000 to provide electronic records
management and audit reporting services to the Housing Authority for the period November 5, 2024
through December 31, 2025.
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Executive Director
Report Title:CONTRACT WITH ALLIANCE TECHNOLOGIES TO CONTINUE TO PROVIDE
ELECTRONIC RECORDS RETENTION MANAGEMENT AND AUDIT REPORTING SERVICES FOR
THE HOUSING AUTHORITY.
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director of the Housing Authority, or his designee, to execute a
contract with Alliance Technologies, (ALLIANCE) in an amount not to exceed $180,000 to provide electronic
records management and audit reporting services to the Housing Authority for the period November 5, 2024
through December 31, 2025.
BACKGROUND:
ALLIANCE currently provides Electronic Records Retention Management support as part of our effort to move
physical records to managed electronic files for the Housing Authority. The first phase of the Housing
Authority’s Records Retention Management process involved imaging physical records into electronic format
and integrating them into our YARDI processing platform for online access and retrieval. The body of work
outlined in this request will include the creation of automated audit processes within our SharePoint document
repository to ensure that electronic documents are complete, easily accessible, and incorporate records retention
management rules to protect and manage the data of our clients and stakeholders.
FISCAL IMPACT:
All costs up to $180,000 will be paid from public housing operating costs based on historical payments for such
services over a 3-year period.
CONSEQUENCE OF NEGATIVE ACTION:
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If the Board fails to approve ALLIANCE TECHNLOGIES to provide Electronic Records Management and
Audit Reporting Services, we will lack the proper management controls to ensure that our electronic client
records are complete and properly retained. This would require a reversion back to physical file handling
which would lead to increased staffing needs and increased time to fulfill client and stakeholder needs.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3737 Name:
Status:Type:Consent Item Passed
File created:In control:10/14/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Position Adjustment Resolution No. 26356 to reallocate the salary of the Children and Family
Services Director - Exempt (XAD5) at salary plan and grade B85 2113 ($12,714.11-$16,226.79) to
salary plan and grade B85 1020 ($13,985.49-$17,849.42), in the Employment and Human Services
Department. (10% County, 50% Federal, 40% State)
Attachments:1. P300_26356, 2. Position assignments, 3. Salary Scale XAD5 Children and Family Svcs Director
Exempt, 4. Signed P300 26356.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Marla Stuart, Employment and Human Services Director
Report Title: Position Adjustment Resolution No. 26356 to reallocate the salary of the Children and Family
Services Director - Exempt as recommended by the Human Resources Department
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No. 26356 to reallocate the salary of the Children and Family Services
Director - Exempt (XAD5) at salary plan and grade B85 2113 ($12,714.11-$16,226.79) to salary plan and grade
B85 1020 ($13,985.49-$17,849.42), in the Employment and Human Services Department.
FISCAL IMPACT:
Approval of this item will result in an annual cost increase of $26,504 and a cost increase of up to $19,878 for
FY 24-25, and will be funded by 10% County, 50% Federal, and 40% State funds.
BACKGROUND:
Human Resources completed a salary study in July 2024 that included the Children and Family Services
Director job class. The study results demonstrated that the Children and Family Services Director is currently
13.09% below the median.
Based on the information collected in the study, the current Children and Family Services Director has a
maximum salary of $16,226.79, while the median maximum salary of comparator counties is $18,671. Human
Resources recommends a 10% increase for a revised maximum salary of $17,849.42 to remain competitive in
the job market.
CONSEQUENCE OF NEGATIVE ACTION:
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If this salary reallocation is not approved, this classification will continue to be compensated at a rate
significantly lower than the market, causing potential retention and recruitment challenges.
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Position
Job
Code Job code Title
Employee
Id Step Comp Rate Annual
New
Step Comp Rate
New Annual
Comp Rate
%
increase Increase
00006737 XAD5 Children and Family Svcs Dir-Exempt 55232 5 15,454.08$ 185,448.95$ 4 16,189.95$ 194,279.39$ 4.76%8,830.43$
Salary Plan and Grade assigned: B85/1020
XAD5 - Children and family Svcs Director Exempt
Step CompRate Hourly Monthly Annual
1 167825.862130 80.685511 13985.489 167825.862
2 176217.146426 84.719782 14684.762 176217.146
3 185027.994496 88.955767 15419.000 185027.994
4 194279.384507 93.403550 16189.949 194279.385
5 203993.343533 98.073723 16999.445 203993.344
6 214193.000000 102.977404 17849.417 214193.000
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3748 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Position Adjustment Resolution No. 26354 reallocating the classification of Chief of Labor
Relations on the salary schedule, establishing the classifications of Labor Relations Supervisor-
Exempt, Senior Labor Relations Analyst - Exempt, and Labor Relations Analyst - Exempt,
reclassifying certain incumbents into the new classifications and abolishing the classifications of
Principal Labor Relations Analyst, Labor Relations Analyst II and Labor Relations Analyst I in the
County Administrator's Office, Labor Relations division. (100% General Fund)
Attachments:1. P300 No. 26354, 2. P300 No. 26354 - Additional Information, 3. Salary Plan - Labor Relations
Exempt Series, 4. Incumbent Placement - Labor Relations Exempt Series, 5. Signed P300 26354.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Monica Nino, County Administrator
Report Title:Position Adjustment Resolution No. 26354 - County Administrator’s Office, Labor Relations
Division
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
1.ADOPT Position Adjustment Resolution No. 26354, effective November 22, 2024, to:
a.Reallocate the salary of Chief of Labor Relations -Exempt (ADD8)at salary plan and grade B85
2271 from $14,867.14 -$19,923.39 to B85 2271 ($16,625,41 -$20,208.29)and reduce the step
count from seven (7) to five (5) salary steps.
b.Establish the classifications of Labor Relations Supervisor-Exempt (ADN2)at salary plan and
grade B85 1024 ($13,519.70 -$16,433.28),Senior Labor Relations Analyst -Exempt (ADT4)at
salary plan and grade B85 1025 ($11,201.08 -$13,614.98),and Labor Relations Analyst -
Exempt (ADS6)at salary plan and grade B85 1026 ($8,816.59 -$10,716.62)each with a five (5)
step salary range with 5% increments (merit steps) between each step.
c.Reclassify one (1)Principal Labor Relations Analyst (ADNC)at salary plan and grade B85 1935
($10,670.24 -$14,299.14)and its incumbent to Labor Relations Supervisor-Exempt (ADN2)at
salary plan and grade B85 1024 ($13,519.70 -$16,433.28)and reclassify four (4)Labor
Relations Analyst II (ADSJ)at salary plan and grade B85 1840 ($9,702.71 -$13,002.56)and its
incumbents to Senior Labor Relations Analyst -Exempt (ADT4)at salary plan and grade B85
1025 ($11,201.08 -$13,614.98).Incumbents will be placed at the salary step that is closest to
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their current rate of pay without causing harm to the incumbents.
d.Abolish the classifications of Principal Labor Relations Analyst (ADNC)at salary plan and
grade B85 1935 ($10,670.24 -$14,299.14),Labor Relations Analyst II (ADSJ)at salary plan
and grade B85 1840 ($9,702.71 -$13,002.56)and Labor Relations Analyst I (ADSI)at salary
plan and grade B85 1694 ($8,396.76 - $11,252.46).
FISCAL IMPACT:
Total costs of $66,991 annually,including $10,248 related to the employer share of pension costs.Total costs
for the remainder of fiscal year 2024/25 are $39,078,including $5,978 related to the employer share of pension
costs. 100% General Fund.
BACKGROUND:
Beginning in 2022,the County Administrator’s Office (CAO)undertook a process to comprehensively review
job classifications within the department.The goal has been to conduct holistic reviews at the division level,to
ensure that classifications 1)appropriately reflect current job responsibilities,2)have clear career paths
outlined for the professional growth and development of staff and 3)provide compensation reflective of job
responsibilities and labor market expectations.
Review of General Administration Division Functions
In 2022,the CAO completed its first division level review of job classifications within its General
Administration division,which is responsible for day-to-day operations of the County,policy development and
review,budget monitoring and development along with capital planning,debt management and legislative
affairs.Ultimately,that process resulted in the prospective restructuring of existing job classifications from the
merit system to being exempt from the merit system as current employees separate from County service and
new recruitments are conducted in the classifications of Management Analyst,Senior Management Analyst and
Senior Deputy County Administrator.The CAO also reactivated the classification of Deputy County
Administrator,which had previously been unused for close to 20 years.In addition,the CAO worked with the
Human Resources department to modernize the minimum qualifications and experiential requirements related
to these job classifications,including development of an entry-level pipeline allowing the department access to
recent college graduates looking to begin a career in local government.
Review of Labor Relations Division Functions
In 2024,the CAO began its holistic review of the Labor Relations division with similar goals to those of the
General Administration division.A separate dimension of this review included a desire to conduct an impartial
compensation and organizational review for several reasons,including:1)Over the preceding two years the
Human Resources department had recommended salary reallocations to certain classifications within that
department based on difficult labor market conditions to attract experienced staff;and 2)A change in reporting
structure in 2021 following the retirement of the previous County Finance Director resulting in a change in
responsibilities of the Chief of Labor Relations and reporting to the County Administrator has led to an
evolution of responsibilities of the existing Principal Labor Relations Analyst.Specifically,the Principal Labor
Relations Analyst has assumed a new level of supervisory responsibility,which had not previously been
embedded within that role.3)Recognizing the difference in roles,responsibilities and expectations between the
Labor Relations division and the Human Resources department.
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Selection of Outside Consultant
In January 2024,the CAO conducted informal outreach to public sector consulting firms familiar with the
County’s operations to gauge interest in assisting with a salary and organizational study of the Labor Relations
divisions.Following consultation meetings with Citygate Associates (Citygate)and Harvey Rose &Associates,
Citygate was selected to perform this work.Both firms were well qualified to complete the requested scope of
work;however,the Citygate team was led by Mr.Marc Fox,retired Solano County Director of Human
Resources and former Assistant City Manager for the City of Pittsburg.Given Mr.Fox’s experience in human
resources and familiarity with the County,the CAO executed a contract with Citygate in an amount not to
exceed $13,500 to conduct this study on February 9, 2024 and work commenced immediately thereafter.
Summary of Major Study Findings and Recommendations
On April 30,2024,Citygate issued a final report to the County with findings and recommendations related to
the Labor Relations Division,including observations about the relationship between department and central
human resources staff,market compensation data and proposed solutions to address internal inequities.
Ultimately,Citygate delivered the study on time and under budget with a total cost to the County of $11,519.
Below is a summary of major findings and recommendations:
1.Chief of Labor Relations Salary.The County requested that Citygate review the market compensation
data for the Chief of Labor Relations classifications using the County’s typical comparison counties as well as a
secondary analysis of which comparison counties provide central labor relations services specifically to county
hospital functions.This is an important element and indicator of the level of sophistication required of a central
labor relations function versus one that is standalone within a hospital system.Based on each review,the study
found that the County’s Chief of Labor Relations classification was compensated at 11.75%greater than the
median of all comparable counties,but was 1.43%less than the median of the subset of three counties that
provide labor relations services to county hospital systems from that County’s central labor relations function.
2.Labor Relations Analyst II Salary.The County also requested that Citygate review the market
compensation data for the Labor Relations Analyst II classification using the typical comparison counties.This
classification is the Labor Relations divisions’journey level classification within the established career path.
Based on the review,the study found that the Labor Relations Analyst II classification was compensated at
4.71% below the median of all comparable counties.
3.Evolution of Principal Labor Relations Analyst to Labor Relations Supervisor.Since the establishment
of the Chief of Labor Relations classification July 27,2021,the incumbent of that position has become
responsible for leading the development of overall labor relations strategy options for the Board of Supervisors
and executive leadership.Previously,the County Administrator’s Office provided this level of strategy
oversight from the General Administration division and the since abolished classification of Labor Relations
Manager carried out that strategy and managed the day-to-day functions of employee relations across the
County.
Over the past three years as the role of the Chief of Labor Relations has become more established,there has
been a natural assumption of supervisory duties over that time for certain tasks within the Labor Relations
division by the Principal Labor Relations Analyst,although this is not currently established as a supervisory
position.The Citygate study recommends that this new supervisory role be codified in the organizational
structure of the division;specifically,that the Principal Labor Relations Analyst classification be abolished and
replaced with a Labor Relations Supervisor classification.This also adds a layer of organizational succession
planning and stability in cases where the Chief of Labor Relations may be unavailable to the Board of
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planning and stability in cases where the Chief of Labor Relations may be unavailable to the Board of
Supervisors or the County Administrator.
In terms of establishing compensation for this new position,Citygate reviewed the internal alignment of like
classifications within the Human Resources department.Specifically,Citygate is recommending that the top
salary step for the new classification of Labor Relations Supervisor be established at a rate of 20.7%above the
top salary step of the Labor Relations Analyst II classification.This reflects the current internal convention
applied between the Human Resources Supervisor classification and the Human Resources Analyst
classification.
4.Transition to Consistent Five (5)Step Salary Range.Currently,the Labor Relations division uses a
mixed approach to the number of salary steps within the salary range for certain job classifications.For
example,the Labor Relations Technician classification has five (5)salary steps with the other labor relations-
based classifications having seven (7)salary steps.Similar jobs classifications within central and department
human resources job classifications typically have five (5)steps within the salary range.To complete this step
reduction,it is recommended that steps 1 and 2 of each impacted classification be deleted (for example,the
current step 3 will become the new step 1, etc. for each impacted job classification).
Summary of Proposed Reorganization
Subsequent to delivery of the study by Citygate,the County Administrator’s Office reviewed the proposed
recommendations,including the major findings and recommendations above.In addition to the proposed
recommendations by Citygate,it was determined that the analyst and supervisory positions within the Labor
Relations division should be exempted from the merit system,similar to the process undertaken in 2022 for
other County Administrator department classifications given the nature of the work and similar applications of
at-will status among executive department classifications across the state.Based on the Citygate
recommendations and the application of exempt status to Labor Relations division classifications,below is a
comparison summary of the current and proposed organizational structures of the Labor Relations division
reflecting proposed changes in titles,compensation amounts (as outlined above),revisions to step counts and
impacts on compaction between classifications:
Current Monthly AnnuallyNo. Steps
Compaction
(Top Step)
Chief of Labor Relations-Exempt $19,923.39$239,080.72 7 39.3%
Principal Labor Relations Analyst $14,299.14$171,589.70 7 10.0%
Labor Relations Analyst II $13,002.56$156,030.71 7 15.6%
Labor Relations Analyst I $11,252.46$135,029.54 7 46.6%
Labor Relations Technician $7,678.27 $92,139.26 5
Proposed Notes
Chief of Labor Relations-Exempt $20,208.30$242,499.57 5 23.0%1.43%
Labor Relations Supervisor-Exempt $16,433.28$197,199.37 5 20.7%20.7% above Senior LA (LAII)
Senior Labor Relations Analyst-Exempt$13,614.98$163,379.76 5 21.0%4.71%
Labor Relations Analyst-Exempt $11,252.46$135,029.54 5 46.5%No change
Labor Relations Technician $7,678.27 $92,139.26 5 No change
Implementation Actions
On October 8,2024,the Board of Supervisors introduced Ordinance No.2024-19 which exempts certain
classifications within the Labor Relations division from the merit system as outlined above and fixed October
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classifications within the Labor Relations division from the merit system as outlined above and fixed October
22,2024 for adoption.In addition,the ordinance introduced proposed to delete reference to two (2),previously
abolished job classifications that were formerly exempt from the merit system.
On October 22,2024,the Board formally adopted Ordinance No.2024-19,which will take effect on November
22, 2024 - thirty days following the date of action by the Board.
Today’s action is the final of three actions to implement the proposed reorganization of the Labor Relations
division,which is proposed to take effect on November 22,2024.The estimated total cost related to this action
is $66,991 annually,including $10,248 related to the employer share of pension costs.Total costs for the
remainder of fiscal year 2023/24 are $39,078,including $5,978 related to the employer share of pension costs.
All costs are 100%General Fund and will be absorbed within the Labor Relations division operating budget in
fiscal year 2024/25.
CONSEQUENCE OF NEGATIVE ACTION:
The reorganization of the County Administrator’s Office,Labor Relations division will not be completed,
including reallocation of salary for certain classifications,establishment of certain exempt classifications and
abolishment of legacy classifications that are no longer planned for use by the department.
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POSITION ADJUSTMENT REQUEST NO. 26354
ADDITIONAL INFORMATION
a. Reallocate the salary of Chief of Labor Relations - Exempt (ADD8) at salary plan and
grade B85 2271 from $14,867.14 - $19,923.39 to B85 2271 ($16,625,41 - $20,208.29) and
reduce the step count from seven (7) to five (5) salary steps.
b. Establish the classifications of Labor Relations Supervisor-Exempt (ADN2) at salary plan
and grade B85 1024 ($13,519.70 - $16,433.28), Senior Labor Relations Analyst - Exempt
(ADT4) at salary plan and grade B85 1025 ($11,201.08 - $13,614.98), and Labor Relations
Analyst - Exempt (ADS6) at salary plan and grade B85 1026 ($8,816.59 - $10,716.62) each with
a five (5) step salary range with 5% increments (merit steps) between each step.
c. Reclassify one (1) Principal Labor Relations Analyst (ADNC) at salary plan and grade
B85 1935 ($10,670.24 - $14,299.14) and its incumbent to Labor Relations Supervisor-Exempt
(ADN2) at salary plan and grade B85 1024 ( $13,519.70 - $16,433.28) and reclassify four (4)
Labor Relations Analyst II (ADSJ) at salary plan and grade B85 1840 ($9,702.71 - $13,002.56)
and its incumbents to Senior Labor Relations Analyst - Exempt (ADT4) at salary plan and grade
B85 1025 ($11,201.08 - $13,614.98).
d. Abolish the classifications of Principal Labor Relations Analyst (ADNC) at salary plan
and grade B85 1935 ($10,670.24 - $14,299.14), Labor Relations Analyst II (ADSJ) at salary plan
and grade B85 1840 ($9,702.71 - $13,002.56) and Labor Relations Analyst I (ADSI) at salary
plan and grade B85 1694 ($8,396.76 - $11,252.46).
Chief of Labor Relations (ADD8) 20,208.29 5 5%Plan: B85 Grade: 2271
Step Comprate Hourly Monthly Annual
1 199504.962232 95.915847 16625.414 199504.962
2 209480.199870 100.711635 17456.683 209480.200
3 219954.198866 105.747211 18329.517 219954.199
4 230951.897262 111.034566 19245.991 230951.897
5 242499.480000 116.586288 20208.290 242499.480
Labor Relations Supervisor (ADN2) 16,433.28 5 5%Plan: B85 Grade: 1024
Step Comprate Hourly Monthly Annual
1 162236.433946 77.998286 13519.703 162236.434
2 170348.247126 81.898196 14195.687 170348.247
3 178865.650539 85.993101 14905.471 178865.651
4 187808.923676 90.292752 15650.744 187808.924
5 197199.360000 94.807385 16433.280 197199.360
Senior Labor Relations Analyst Exempt (ADT4) 13,614.98 5 5%Plan: B85 Grade: 1025
Step Comprate Hourly Monthly Annual
1 134412.959766 64.621615 11201.080 134412.960
2 141133.600698 67.852693 11761.133 141133.601
3 148190.273323 71.245324 12349.189 148190.273
4 155599.779209 74.807586 12966.648 155599.779
5 163379.760000 78.547962 13614.980 163379.760
Labor Relations Analyst Exempt (ADS6) 10,716.62 5 5%Plan: B85 Grade: 1026
Step Comprate Hourly Monthly Annual
1 105799.098705 50.864951 8816.592 105799.099
2 111089.048086 53.408196 9257.421 111089.048
3 116643.494658 56.078603 9720.291 116643.495
4 122475.663267 58.882530 10206.305 122475.663
5 128599.440000 61.826654 10716.620 128599.440
Position
Job
Code Job code Title
Employee
Id Step Comp Rate
New Job
Code New JobCode Title
New
Step
Monthly
Comp Rate
%
increase
Annual
Increase
00015734 ADD8 Chief Of Labor Relations - Ex 87119 7 19,923.39$ No change No change 5 20,208.29$ 1%284.90$
00000103 ADSJ Labor Relations Analyst II 93536 7 13,002.56$ ADT4 Senior Labor Relations Analyst 5 13,614.98$ 5%612.42$
00015881 ADSJ Labor Relations Analyst II 92291 6 12,383.39$ ADT4 Senior Labor Relations Analyst 4 12,966.64$ 5%583.25$
00018796 ADSJ Labor Relations Analyst II 88939 3 10,697.24$ ADT4 Senior Labor Relations Analyst 1 11,201.08$ 5%503.84$
00019834 ADSJ Labor Relations Analyst II 93584 6 12,383.39$ ADT4 Senior Labor Relations Analyst 4 12,966.64$ 5%583.25$
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3738 Name:
Status:Type:Consent Item Passed
File created:In control:1/3/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Position Adjustment Resolution No. 26262 to reallocate the salary of Veterinary Assistant
(BKRA) (represented) from salary plan and grade QA5 1063 ($4,492.91- $5,461.15) to ($4,717.55-
$5,734.21), Animal Shelter Veterinarian-Exempt (BKS1) (unrepresented) from salary plan and grade
B85 1957 ($10,897.07-$13,245.46) to ($11,441.93-$13,907.73), and Chief of Shelter Medicine-
Exempt (BKD1) (unrepresented) from salary plan and grade B85 1958 ($12,761.56- $15,511.75) to
($13,399.64-$16,287.34) in the Animal Services Department. (100% General Fund)
Attachments:1. P300 No. 26262 - ASD Salary Study, 2. P300 26262 - Attachment 1, 3. AS Salary planning, 4. EE
impact spreadsheet, 5. Signed P300 26262.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Ben Winkleblack, Animal Services Director
Report Title:ADOPT Position Adjustment Resolution No 26262 to Reallocate the Salaries of the Veterinary
Assistant (BKRA), Animal Shelter Veterinarian-Exempt (BKS1), and Chief of Shelter Medicine- Exempt
(BKD1) Classifications in the Animal Services Department.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No.26262 to reallocate the salary of Veterinary Assistant (BKRA)
(represented)from salary plan and grade QA5 1063 ($4,492.91-$5,461.15)to ($4,717.55-$5,734.21),Animal
Shelter Veterinarian-Exempt (BKS1)(unrepresented)from salary plan and grade B85 1957 ($10,897.07-
$13,245.46)to ($11,441.93-$13,907.73),and Chief of Shelter Medicine-Exempt (BKD1)(unrepresented)from
salary plan and grade B85 1958 ($12,761.56-$15,511.75)to ($13,399.64-$16,287.34)in the Animal Services
Department.
FISCAL IMPACT:
The net fiscal impact is approximately $1,797 for the remainder of Fiscal Year 2024/25.
BACKGROUND:
Animal Services’medical staff provides vital medical care to lost,homeless,and abandoned animals.A recent
study showed that the current salaries for Veterinary Assistant (BKRA),Animal Shelter Veterinarian-Exempt
(BKS1),and Chief of Shelter Medicine-Exempt (BKD1)are slightly less than comparable classifications in the
surrounding Bay Area counties/cities,however these classifications are increasingly hard to recruit for.
Additionally,many counties do not provide these services and either contract out for services or these services
are run through cities making true comparisons more difficult as city services are on a smaller scale.By
reallocating the current salary scales,it will provide for an additional step within the scale and will assist with
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reallocating the current salary scales,it will provide for an additional step within the scale and will assist with
retention efforts, as well as provide for a larger scale in which to recruit.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved the department will continue to experience difficulty in recruiting and retaining
future qualified staff.
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P300
ATTACHMENT 1
ADOPT Position Adjustment Resolution No. 26262 to reallocate the salary of Veterinary
Assistant (BKRA) (represented) from salary plan and grade QA5 1063 ($4,492.91- $5,461.15) to
($4,717.55-$5,734.21), Animal Shelter Veterinarian-Exempt (BKS1) (unrepresented) from salary
plan and grade B85 1957 ($10,897.07-$13,245.46) to ($11,441.93-$13,907.73), and Chief of
Shelter Medicine-Exempt (BKD1) (unrepresented) from salary plan and grade B85 1958
($12,761.56- $15,511.75) to ($13,399.64-$16,287.34) in the Animal Services Department.
BKRA Veterinary Assistant QA5 1063
Step Current Comp New Comprate New Monthly Range
1 53914.876689 56610.620523 4717.552
2 56610.615029 59441.145780 4953.429
3 59441.128592 62413.185022 5201.099
4 62413.205803 65533.866093 5461.156
5 65533.850663 68810.543196 5734.212
BKS1 Animal Shelter Vet-Exempt B85 1957
Step Current Comp New Comprate New Monthly Range
1 130764.855989 137303.098788 11441.925
2 137303.092013 144168.246614 12014.021
3 144168.238077 151376.649981 12614.721
4 151376.642663 158945.474796 13245.456
5 158945.467277 166892.740641 13907.728
BKD1 Chief of Shelter Medicine-ExempB85 1958
Step Current Comp New Comprate New Monthly Range
1 153138.722849 160795.658991 13399.638
2 160795.651056 168835.433609 14069.619
3 168835.423612 177277.194793 14773.100
4 177277.186223 186141.045534 15511.754
Position
Job
Code Job code Title
Employee
Id Step Comp Rate Annual New Step Comp Rate
New Annual
Comp Rate
Monthly
Increase
00017057 BKRA Veterinary Assistant 95255 4 5,201.09$ 62,413.08$ 3 5,201.09$ 62,413.08$ -$
00020232 BKRA Veterinary Assistant 95380 1 4,492.91$ 53,914.88$ 1 4,717.55$ 56,610.62$ 224.65$
00017052 BKRA Veterinary Assistant 82432 5 5,461.15$ 65,533.85$ 4 5,461.15$ 65,533.85$ -$
00017054 BKRA Veterinary Assistant 94103 2 4,717.55$ 56,610.62$ 1 4,717.55$ 56,610.62$ -$
00017056 BKRA Veterinary Assistant 88944 5 5,461.15$ 65,533.85$ 4 5,461.15$ 65,533.85$ -$
00018919 BKRA Veterinary Assistant 93687 4 5,201.10$ 62,413.21$ 3 5,201.10$ 62,413.21$ -$
00017055 BKRA Veterinary Assistant 88667 5 5,461.15$ 65,533.85$ 4 5,461.15$ 65,533.85$ -$
00018341 BKS1 Animal Shelter Vet-Exempt 90808 5 13,245.46$ 158,945.47$ 4 13,245.46$ 158,945.47$ -$
00016728 BKD1 Chief of Shelter Medicine-EX VACANT 0 -$ -$ -$
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3739 Name:
Status:Type:Consent Item Passed
File created:In control:10/8/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Position Adjustment Resolution No. 26364 to increase the hours of one (1) vacant
Departmental Human Resources Analyst II from part-time (24/40) to full-time and decrease the hours
of one (1) Mental Health Clinical Specialist from full-time to part-time (24/40) in the Health Services
Department. (Cost Increase- Hospital Enterprise Fund I)
Attachments:1. P300-26364, 2. Signed P300 26364.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Anna Roth, Health Services Director
Report Title:Increase the hours of one (1) vacant Departmental Human Resources Analyst II from part-time
(24/40) to full-time and decrease the hours of one (1) Mental Health Clinical Specialist from full-time to part-
time (24/40) in the Health Services Department
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No. 26364 to increase the hours of one (1) vacant Departmental
Human Resources Analyst II (ARTA) (unrepresented) position number 18257 at salary plan and grade B85
1631 ($8,195.10 - $10,982.21) from part-time (24/40) to full-time and decrease the hours of one (1) vacant
Mental Health Clinical Specialist (VQSB) (represented) position number 8764 at salary plan and grade TC2
1384 ($6,361.86 - $9,444.21) from full-time to part-time (24/40) in the Health Services Department.
FISCAL IMPACT:
This action will incur an annual cost of $20,533.69 with $2,999.76 in pension costs already included. (100%
Hospital Enterprise Fund I)
BACKGROUND:
In January 2024, the Health Services Department decreased the hours of one (1) Departmental Human
Resources Analyst II (ARTA) position to recruit and retain professional HR staff most interested in part-time
work schedules. Although this arrangement was initially successful, the department was unable to retain the
incumbent. The department also learned that Personnel’s workflows are best supported by a staffing structure of
permanent full-time professional staff.
The Mental Health Clinical Specialist position was vacated in mid-2024. At this time, the department does not
have an operational need for a full-time clinician. Therefore, the reduction of allocated work hours for this
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position will accurately reflect the current business need and provide an offset of budgetary FTE.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the department will lack the appropriate staffing levels to support human
resources and personnel functions and activities.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3740 Name:
Status:Type:Consent Item Passed
File created:In control:10/10/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Position Adjustment Resolution No. 26358 to cancel one (1) full-time vacant Deputy County
Counsel-Advanced (unrepresented) position and add one (1) full-time Deputy County Counsel-
Standard - Exempt (unrepresented) position in the Office of the County Counsel.
Attachments:1. P300 No. 26358, 2. Signed P300 26358.pdf
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Thomas L. Geiger, County Counsel
Report Title:Add one Deputy County Counsel Standard - Exempt and cancel one Deputy County Counsel -
Advanced position
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No.26358 to add one (1)Deputy County Counsel -Standard -Exempt
(2ET2)(unrepresented)position at Salary Plan and Grade B8B 2097 ($13,723.85-$16,313.35)and cancel one
(1)Deputy County Counsel -Advanced (2ETK)(unrepresented)vacant position No.5780 at Salary Plan and
Grade; B8B 2297 ($16,729.31-$19,885.89) in the Office of the County Counsel.
FISCAL IMPACT:
There is no fiscal impact as this action will result in cost savings.
BACKGROUND:
The County Counsel’s Office no longer hires into the Deputy County Counsel classification,which has been
replaced by the Deputy County Counsel -Exempt classification.The purpose of this action is to enable the
Office of the County Counsel to hire an attorney who has the specialized training and/or expertise in specified
areas of civil law, so that the Office can efficiently and effectively satisfy the County’s legal needs.
CONSEQUENCE OF NEGATIVE ACTION:
County Counsel will not be able to hire into the appropriate classification to meet the needs of the department
and the services provided.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3697 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a
purchase order with Newsbank, Inc., in an amount not to exceed $58,236 for the renewal of online
newspaper subscriptions (Black Life in America, Hispanic Life in America, East Bay Times Collection,
Contra Costa News Collection), for the period January 1 through December 31, 2025. (100% Library
Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Alison McKee, County Librarian
Report Title:Purchase Order with Newsbank, Inc. for online newspaper subscriptions (Black Life in
America, Hispanic Life in America, East Bay Times Collection, Contra Costa News Collection) through
December 31, 2025
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase
order with Newsbank, Inc., subject to Newsbank, Inc.’s License Agreement for Subscriptions & Perpetual
License Sales, in an amount not to exceed $58,236.00 for the renewal of online newspaper subscriptions (Black
Life in America, Hispanic Life in America, East Bay Times Collection, Contra Costa News Collection) for the
period January 1, 2025, through December 31, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
Library Department has and continues to use NewsBank, Inc. to provide patrons with access to a database of
online newspapers. NewsBank, Inc. provides the online versions of a large variety of newspapers, including the
fulltext, image edition of the East Bay Times and San Francisco Chronicle. NewsBank, Inc. covers local and
national news of interest to readers in the East Bay region, and also covers full-text access to several years of
archival content from the Contra Costa Times. NewsBank, Inc. is the sole source provider in the public library
market for the full-text electronic edition of the Contra Costa Times, 1995-2016, and the East Bay Times, April
2016-present. In addition to local and regional news, the product provides newspaper coverage for other cities
throughout the State and beyond. The majority of NewsBank, Inc.'s information sources are unavailable
elsewhere. NewsBank, Inc. also offers the library a unique set of resources with Hispanic Life in America and
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Black Life in America.
The terms and conditions include a limitation of liability provision and an indemnification provision from the
County to NewsBank, Inc., approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library’s patrons will not have access to this
database of newspapers.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3698 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a
purchase order with America Learns, LLC, in an amount not to exceed $18,500 for the renewal of
America Learns Impact Suite subscription, for the period January 1 through December 31, 2025.
(100% Library Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Alison McKee, County Librarian
Report Title:Purchase Order with America Learns, LLC for America Learns Impact Suite
Subscriptions through December 31, 2025
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase
order with America Learns, LLC, subject to the terms of their Impact Suite License Terms, in an amount not to
exceed $18,500 for the renewal of America Learns Impact Suite subscription, for the period January 1, 2025,
through December 31, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library uses America Learns, LLC for Impact Suite software to assist the Library’s adult and family
literacy programs to track and monitor their students’ goals as well as tutor schedules, etc., by collecting usable
data and giving the programs a flexible platform to focus on program results.
The Impact Suite License Terms include a limitation of liability provision capping liability at the amount paid
by the County for the Impact Suite, approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library’s adult and family literacy programs
will not be able to track data that is valuable in ensuring program goals are being met.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3699 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a
purchase order with Califa Group in an amount not to exceed $40,230 for the renewal of Carahsoft
Technology Corp’s LinkedIn Learning subscription, for the period October 1, 2024 through September
30, 2025. (100% Library Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Alison McKee, County Librarian
Report Title:Purchase Order with Califa Group for LinkedIn Learning Subscription through
September 30, 2025
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase
order with Califa Group, subject to Califa’s Agreement, in an amount not to exceed $40,230 for the renewal of
Carahsoft Technology Corp’s LinkedIn Learning subscription, for the period October 1, 2024, through
September 30, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library offers patrons LinkedIn Learning’s online educational site to support learners who want to gain
specific software, technology, creativity, and business skills. The product offers bite-sized tutorials or
comprehensive courses, on everything from the latest technologies to basic computer literacy and everything in
between.
The terms and conditions include limited liability and indemnification terms, approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to provide patrons with
access to course instruction to keep up with the skills that are in-demand across industries to be successful in
their field and that supports learning and productivity.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3736 Name:
Status:Type:Consent Item Passed
File created:In control:10/21/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract
amendment with Family Spring Psychology, P.C., to extend the term end date from October 31, 2024
to October 31, 2025 for continued mental health and substance abuse treatment services to Probation
clients, with no change to the payment limit of $216,000. (100% State)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Esa Ehmen-Krause, County Probation Officer
Report Title:No-cost extension of Family Springs contract
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract extension with
Family Spring Psychology, P.C., to extend the termination date from October 31, 2024, to October 31, 2025,
with no change in the payment limit of $216,000, to continue providing Mindfulness-Based Anger Management
(MBAT) and Mindfulness-Based Substance Abuse Treatment (MBSAT) services to clients.
FISCAL IMPACT:
No additional fiscal impact. Contract is funded 75% SB678 Evidence Based Practices and 25% by the Juvenile
Justice Crime Prevention Act.
BACKGROUND:
The Probation Department has identified a critical need for community based in-person Mental Health and
Substance Disorder services for our youth and Transitional Aged Youth (TAY) clients across the county and in
the institution. Contracting with Family Springs has brought evidence-based treatment services to every region
of the county at no cost to our clients and their families. As such, economic and transportation barriers are
lessened, as well as waitlists. Additionally, these services are delivered by culturally competent and gender
responsive therapists in both individual and group settings. Family Springs mindfulness-based treatment has
been researched and has shown to decrease behavioral disruption, decrease inhibitory attitudes towards drugs,
and increase self-esteem, which are all desired outcomes by the Probation Department.
CONSEQUENCE OF NEGATIVE ACTION:
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If unapproved, youth are unlikely to take the initiative to seek out mental health services on their own, losing a
unique opportunity. Having a service provider bring a program to our four sites, tailored to their specific needs,
is irreplaceable.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1RES 2024-
373
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-373 approving and authorizing the Public Works Director, or designee,
to fully close a portion of Highgate Road, between 32 Highgate Road and 36 Highgate Road, on
December 12, 2024, from 7:00 a.m. through 5:00 p.m., for the purpose of a utility pole replacement,
Kensington area. (No fiscal impact)
Attachments:
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Approve and Authorize to fully close a portion of Highgate Road on December 12, 2024, from
7:00 a.m. through 5:00 p.m., for the purpose of a utility pole replacement, Kensington area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Resolution approving and authorizing the Public Works Director,or designee,to fully close a portion
of Highgate Road,between 32 Highgate Road and 36 Highgate Road,on December 12,2024,from 7:00 a.m.
through 5:00 p.m., for the purpose of a utility pole replacement, Kensington area. (District I)
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Due to the narrow road width of Highgate Road at the work site,Pacific Gas &Electric Company (PG&E)has
requested the road closure to replace the utility pole.Applicant shall follow guidelines set forth by the Public
Works Department.
CONSEQUENCE OF NEGATIVE ACTION:
PG&E will be unable to close the road to complete the utility pole replacement.
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File #:RES 2024-373,Version:1
c: Kellen O’Connor-Engineering Services, Marke Smith-Engineering Services, Devon Patel-Engineering Services, Bob Hendry-Engineering Services, Chris Lau-
Maintenance, Kensington Police Dept., Kensington Fire Dist.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF:Approving and Authorizing the Public Works Director,or designee,to fully close a
portion of Highgate Road,between 32 Highgate Road and 36 Highgate Road,on December 12,2024,from
7:00 a.m. through 5:00 p.m., for the purpose of a utility pole replacement, Kensington area. (District I)
RC24-59
NOW,THEREFORE,BE IT RESOLVED that permission is granted to Pacific Gas &Electric Company to
fully close a portion of Highgate Road,between 32 Highgate Road and 36 Highgate Road,except for
emergency traffic,local residents,US Postal Service and garbage trucks,on December 12,2024,from 7:00
a.m. through 5:00 p.m., subject to the following conditions:
1.Traffic will be detoured via roads identified in a traffic control plan,reviewed by the Public Works
Department.Emergency vehicles,residents within the construction area and essential services will be
allowed access as required.
2.All signing to be in accordance with the California Manual on Uniform Traffic Control Devices.
3.Pacific Gas &Electric Company shall comply with the requirements of the Ordinance Code of Contra
Costa County.
4.Provide the County with a Certificate of Insurance in the amount of $1,000,000.00 for Comprehensive
General Public Liability which names the County as an additional insured prior to permit issuance.
5.Obtain approval for the closure from the Kensington Police and the Kensington Fire Protection District.
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Legislation Details (With Text)
File #: Version:1RES 2024-
374
Name:
Status:Type:Consent Resolution Passed
File created:In control:10/15/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:ADOPT Resolution No. 2024-374 approving the Parcel Map and Subdivision Agreement for urban lot
split minor subdivision MS24-0002, for a project being developed by Ronald and Karen Cox, as
recommended by the Public Works Director, Walnut Creek area. (No fiscal impact)
Attachments:1. Parcel Map, 2. Subdivision Improvement Agreement, 3. Tax Letter
Action ByDate Action ResultVer.Tally
adoptedBOARD OF SUPERVISORS11/5/2024 1 Pass
To: Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Approve the Parcel Map and Subdivision Agreement for urban lot split minor subdivision MS24
-0002, for a project being developed by Ronald and Karen Cox, Walnut Creek area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Resolution approving the Parcel Map and Subdivision Agreement for urban lot split minor subdivision
MS24-0002 (cross-reference UL23-0004),for a project being developed by Ronald and Karen Cox,as
recommended by the Public Works Director, Walnut Creek area. (District IV)
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Public Works Department has reviewed the conditions of approval for urban lot split minor subdivision
MS24-0002 (cross-reference UL23-0004)and has determined that all conditions for Parcel Map approval have
been satisfied.
CONSEQUENCE OF NEGATIVE ACTION:
The Parcel Map and Subdivision Agreement will not be approved and recorded.
c: Larry Gossett-Engineering Services, Kellen O’Connor-Engineering Services, Theresa Shepherd-Design/Construction, Renee Hutchins-Records,
Chris Halford-Mapping, Current Planning-DCD, Ronald & Karen Cox, First American Title Insurance Company
CONTRA COSTA COUNTY Printed on 1/10/2025Page 1 of 3
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File #:RES 2024-374,Version:1
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF:Approving the Parcel Map and Subdivision Agreement for urban lot split minor
subdivision MS24-0002 (cross-reference UL23-0004),for a project being developed by Ronald and Karen Cox,
as recommended by the Public Works Director, Walnut Creek area. (District IV)
WHEREAS, the following documents were present for board approval this date:
I.Map
The Parcel Map of urban lot split minor subdivision MS24-0002 (cross-reference UL23-0004),property
located in the Walnut Creek area,Supervisorial District IV,said map having been certified by the proper
officials.
II.Subdivision Agreement
A subdivision agreement with Ronald and Karen Cox,principal,whereby said principal agrees to
complete all improvements as required in said subdivision agreement within 2 years from the date of
said agreement.Accompanying said subdivision agreement is security guaranteeing completion of said
improvements as follows:
A.Cash Bond
Performance Amount: $14,000
Labor & Materials Amount: $7,000
Auditor’s Deposit Permit No. 898903 Date: 9-11-2024
Submitted By: Ronald and Karen Cox
III.Tax Letter
Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on
the property included in said map and that the 2024-2025 tax lien has been paid in full.
NOW, THEREFORE, BE IT RESOLVED
1.That said subdivision,together with the provisions for its design and improvement,is DETERMINED
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File #:RES 2024-374,Version:1
to be consistent with the County’s general and specific plans.
2.That said Parcel Map is APPROVED,and this Board does hereby reject on behalf of the public any of
the streets, paths, or easements shown thereon as dedicated to public use.
3.That said subdivision agreement is also APPROVED.
CONTRA COSTA COUNTY Printed on 1/10/2025Page 3 of 3
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APN: 182-160-005
OWNER'S STATEMENT
THE UNDERSIGNED, BEING THE PARTIES HAVING A RECORD TITLE INTEREST IN THE
LANDS DELINEATED AND EMBRACED WITHIN THE HEAVY BLACK BOUNDARY LINES
UPON THIS MAP, DO HEREBY CONSENT TO THE MAKING AND RECORDATION OF THE
SAME.
THIS MAP SHOWS ALL THE EASEMENTS ON THE PREMISES OR OF RECORD.
OWNERS:
THE RONALD N. COX AND KAREN D. COX REVOCABLE LIVING TRUST UNDER
DECLARATION DATED OCTOBER 12, 1998
_________________________________________________________
RONALD N. COX, TRUSTEE DATE
_________________________________________________________
KAREN D. COX, TRUSTEE DATE
SURVEYOR'S STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A
FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION
MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF RONALD N. COX ON
NOVEMBER 15, 2023. I HEREBY STATE THAT ALL THE MONUMENTS ARE OF THE
CHARACTER AND OCCUPY THE POSITION INDICATED OR THAT THEY WILL BE SET IN
THOSE POSITIONS BEFORE MARCH 1, 2025, THAT THE MONUMENTS ARE, OR WILL
BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT THIS PARCEL
MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY
APPROVED TENTATIVE MAP; IF ANY.
______________________________ ______________________
PETER RIECHERS, RCE 33483 DATE
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES
ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH
THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY OR
VALIDITY OF THAT DOCUMENT.
COUNTY SURVEYOR'S STATEMENT
THIS MAP WAS EXAMINED BY ME AND IS SUBSTANTIALLY THE SAME AS IT
APPEARED ON THE TENTATIVE MAP IF REQUIRED, AND ANY APPROVED
ALTERATIONS THEREOF. THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND
OF ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE
TENTATIVE MAP IF REQUIRED, HAVE BEEN COMPLIED WITH, AND I AM SATISFIED
THAT THIS MAP IS TECHNICALLY CORRECT.
______________________________ ______________________
DANA M. TREZISE, L.S. 7438 DATE
COUNTY SURVEYOR
STATE OF CALIFORNIA
OWNER'S ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF CONTRA COSTA
ON ______________________, BEFORE ME, ________________________________
A NOTARY PUBLIC, PERSONALLY APPEARED RONALD N. COX AND KAREN D. COX,
WHO PROVIDED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE
PERSON'S WHOSE NAME(S) ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED
CAPACITIES AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSON'S
OR THE ENTITY UPON BEHALF OF WHICH THE PERSON'S ACTED, EXECUTED THE
INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURE OF NOTARY: ____________________________
MY COMMISSION NUMBER: _________________________
PRINT NAME OF NOTARY: ____________________________________
MY COMMISSION EXPIRES: ___________________________________
COUNTY OF PRINCIPAL PLACE OF BUSINESS: _____________________
LS 7438
No. 33483
SHEET 1 OF 2
PARCEL MAP
M 2A-0002
L 2A-000A
RAN L PL
E LAN C
1A01 ACREA 2 L
NNCRPRAE - CN CNRA CAA CA
A PRN RANC AN MEL EN A N E
LAN EEE E RNAL NA C AN AREN A C RECALE
LN R A ECRE N CMEN NA 201A-01A21A1
CAL RECR CNRA CA CN
RIECHERS ENGINEERING
5 CANOPY LANE, NAPA, CA, 94558
TEL: 707-690-4425
WWW.RIECHERSENGINEERING.COM
SCALE 1" = 40"MARCH, 2024PROJECT: 2022-095-WAL
CLERK OF THE BOARD OF
SUPERVISORS' CERTIFICATE
STATE OF CALIFORNIA
COUNTY OF CONTRA COSTA
I, MONICA NINO, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY
ADMINISTRATOR OF CONTRA COSTA STATE OF CALIFORNIA, DO HEREBY CERTIFY
THAT THE ABOVE AND FOREGOING MAP ENTITLED "PARCEL MAP MS 24-0002" WAS
PRESENTED TO SAID BOARD OF SUPERVISORS, AS PROVIDED BY LAW, AT A REGULAR
MEETING THEREOF HELD ON THE _______DAY OF __________________, 20____,
AND THAT SAID BOARD OF SUPERVISORS DID THEREUPON BY RESOLUTION DULY
PASSED AND ADOPTED AT SAID MEETING, APPROVE SAID
PARCEL MAP AND DID ACCEPT SUBJECT TO INSTALLATION AND ACCEPTANCE OF
IMPROVEMENTS ON BEHALF OF THE PUBLIC ALL OF THE STREETS, ROADS, AVENUES
OR EASEMENTS SHOWN THEREON AS DEDICATED TO PUBLIC USE.
I FURTHER CERTIFY THAT ALL TAX LIENS HAVE BEEN SATISFIED AND THAT ALL
BONDS AS REQUIRED BY LAW TO ACCOMPANY THE WITHIN MAP HAVE BEEN
APPROVED BY THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, AND FILED
IN MY OFFICE.
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS _______ DAY OF
___________________, 20__.
MONICA NINO
CLERK OF THE BOARD OF SUPERVISIONS AND COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
STATE OF CALIFORNIA
BY: _______________________________
DEPUTY CLERK
COUNTY RECORDER'S STATEMENT
THIS MAP ENTITLED, PARCEL MAP MS 24-0002, IS HEREBY ACCEPTED FOR FILING
SHOWING A CLEAR TITLE AS PER LETTER OF TITLE MADE BY FIRST AMERICAN TITLE
COMPANY DATED THE ___________ DAY OF _____________, 2024. AND AFTER
EXAMINING THE SAME, I DEEM THAT SAID MAP COMPLIES IN ALL RESPECTS WITH
THE PROVISIONS OF STATE LAWS AND LOCAL ORDINANCES GOVERNING THE FILING
OF SUBDIVISION MAPS.
FILED AT THE REQUEST OF PETER RIECHERS AT_______ MINUTES PAST ________
ON THE ______ DAY OF ______________, 2024, IN BOOK _____OF PARCEL MAPS
AT PAGE ________ IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA.
FEE PAID _______.
_______________________________________________
KRISTIN B. CONNELLY DATE
COUNTY RECORDER IN AND FOR
THE COUNTY OF CONTRA COSTA,
STATE OF CALIFORNIA
_______________________________________________
DEPUTY COUNTY RECORDER DATE
25
'
25
'50
'
VICINITY MAP (N.T.S)
SUBJECT
SITE
APN: 182-160-005 SHEET 2 OF 2
PARCEL MAP
M 2A-0002
L 2A-000A
RAN L PL
E LAN C
1A01 ACREA 2 L
NNCRPRAE - CN CNRA CAA CA
A PRN RANC AN MEL EN A N E
LAN EEE E RNAL NA C AN AREN A C RECALE
LN R A ECRE N CMEN NA 201A-01A21A1
CAL RECR CNRA CA CN
RIECHERS ENGINEERING
5 CANOPY LANE, NAPA, CA, 94558
TEL: 707-690-4425
WWW.RIECHERSENGINEERING.COM
SCALE 1" = 40"MARCH, 2024PROJECT: 2022-095-WAL
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3704 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE the Danville Boulevard-Orchard Court Improvements Project contingency fund increase of
$350,000 for a new contingency fund total of $626,007, and a new payment limit of $3,386,077,
effective November 5, 2024, as recommended by the Public Works Director, Alamo area. (66%
Highway Safety Improvement Program Grant Funds, 33% Measure J Funds, and 1% Local Road
Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:APPROVE the contingency fund increase for the Danville Boulevard-Orchard Court
Improvements Project, Alamo area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE the Danville Boulevard-Orchard Court Improvements Project contingency fund increase of
$350,000.00 for a new contingency fund total of $626,007.00,and a new payment limit of $3,386,077.00,
effective November 5,2024,as recommended by the Public Works Director,Alamo area.(County Project No.:
0662-6R4128), (Federal Project No.: HSIPL-5928(140))(District II).
FISCAL IMPACT:
The Project is funded by 66%Highway Safety Improvement Program Grant Funds,33%Measure J Funds,and
1% Local Road Funds.
BACKGROUND:
The contingency fund increase is necessary to compensate the contractor for unforeseen extra work required to
complete the project and associated overhead costs.
CONSEQUENCE OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and prevent payment for the
additional work performed by the contractor.
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Legislation Details (With Text)
File #: Version:124-3705 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public
Works Director, a blanket purchase order amendment with County Asphalt, LLC, effective November
5, 2024, to increase the payment limit by $350,000 to a new payment limit of $850,000 for asphalt
concrete for road maintenance work, with no change to the term, Countywide. (100% Local Road
Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:APPROVE and AUTHORIZE the Purchasing Agent to execute a blanket purchase order
amendment with County Asphalt, LLC, for hot mix asphalt.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the Public Works
Director,a blanket purchase order amendment with County Asphalt,LLC,effective November 5,2024,to
increase the payment limit by $350,000 to a new payment limit of $850,000,for asphalt concrete for road
maintenance work, with no change to the term, Countywide.
FISCAL IMPACT:
100% Local Road Funds.
BACKGROUND:
The Contra Costa County Public Works Department maintains over 660 miles of roads,79 miles of creeks and
channels, and 29 detention basins and dams throughout Contra Costa County.
On January 21,2022,the County issued Invitation for Bid (IFB)2201-553 with the intent to award blanket
purchase orders to four hot mix asphalt vendors,one located in north,south,east,and west County to ensure
close proximity to the various job sites to maintain asphalt temperature and manage transportation costs.When
IFB 2201-553 closed on February 11, 2022, only one bidder had responded.
On March 2, 2022, the County issued a second IFB, BID 2202-542, and when it closed, no bids were received.
Having no bids to evaluate after two solicitations,the Public Works Maintenance Division requested direct
quotes from historical vendors who had previously complied with the specification in the bid documents.Only
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File #:24-3705,Version:1
quotes from historical vendors who had previously complied with the specification in the bid documents.Only
one vendor responded, with exorbitantly high unit costs caused by the volatility in oil markets in 2022.
Using the informal bid process,the County requested a quote from County Asphalt LLC,who complied with
the requirements for supplying hot mix asphalt in the West County (within 20 miles of the intersection of
Interstate 80 and El Portal Drive).
This blanket purchase order will allow us to continue to use this existing purchase order with County Asphalt,
LLC, to purchase hot mix asphalt through the end of the purchase order’s term on April 25, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the blanket purchase order amendment will prevent the Public Works Department from
completing routine and emergency road maintenance work in a timely manner.
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Legislation Details (With Text)
File #: Version:124-3706 Name:
Status:Type:Consent Item Passed
File created:In control:10/16/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public
Works Director, a blanket purchase order amendment with Cresco Equipment Rentals effective
November 5, 2024, to increase the payment limit by $500,000 to a new payment limit of $800,000 for
rentals of heavy equipment used for road and flood maintenance work, with no change to the term,
Countywide. (100% Local Road and Flood Control Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:APPROVE and AUTHORIZE the Purchasing Agent to execute a blanket purchase order
amendment with Cresco Equipment Rentals, for heavy equipment rentals.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the Public Works
Director,a blanket purchase order amendment with Cresco Equipment Rentals effective November 5,2024,to
increase the payment limit by $500,000 to a new payment limit of $800,000,for rentals of heavy equipment
used for road and flood control maintenance work, with no change to the term, Countywide.
FISCAL IMPACT:
100% Local Road and Flood Control Funds.
BACKGROUND:
The Contra Costa County Public Works Department maintains over 660 miles of roads,79 miles of creeks and
channels,and 29 detention basins and dams throughout Contra Costa County.The Public Works Department
uses our own fleet of heavy equipment,as well as rentals,to perform routine and emergency road and flood
control maintenance work.
On January 19,2023,the County issued Invitation for Bid (IFB)2301-623 for rentals of heavy equipment used
for road and flood control maintenance.Two vendors responded:Cresco Equipment Rentals and Herc Rentals,
Inc.Each vendor provided the lowest prices for half of the equipment list,so a purchase order was issued to
each vendor.
The Public Works Department rents pneumatic tire rollers solely from Cresco Equipment Rentals because Herc
Rentals Inc.is unable to supply that equipment.The pneumatic tire rollers are required for our chip seal surface
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File #:24-3706,Version:1
Rentals Inc.is unable to supply that equipment.The pneumatic tire rollers are required for our chip seal surface
treatment operations.
This blanket purchase order amendment will allow us to continue to use this existing purchase order with
Cresco Equipment Rentals to rent pneumatic tire rollers,and other heavy equipment,through the end of the
purchase order’s term on April 3, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the blanket purchase order amendment will prevent the Public Works Department from
completing routine and emergency road and flood control maintenance work in a timely manner.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3707 Name:
Status:Type:Consent Item Passed
File created:In control:10/18/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County,
an amendment to a master leasing agreement with J.R.R. Enterprises, Inc. (dba Caltronics Business
Systems), effective July 1, 2024, to increase the payment limit from $12,000,000, to $20,000,000, and
to update the models and specifications of copiers and multifunction devices, Countywide. (100%
User Departments)
Attachments:1. Caltronics Master Agreement Amend, 2. Exhibit A-1, 3. Exhibit B-1, 4. Exhibit E-1, 5. Exhibit M, 6.
Exhibit N
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Contract Amendment No. 2 with J.J.R. Enterprises, Inc., dba Caltronics Business Systems
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute,on behalf of the County,an amendment to a
master leasing agreement with J.R.R.Enterprises,Inc.,dba Caltronics Business Systems,effective July 1,2024,
to increase the payment limit from $12,000,000,to $20,000,000,and to update the models and specifications of
copiers and multifunction devices that County departments may lease for 36 to 60 months through purchase
orders issued between July 1,2024,and June 30,2027,as recommended by the Public Works Director,
Countywide.
FISCAL IMPACT:
Individual County departments will determine if they will lease copiers and multifunction devices under the
agreement,and they will identify the funding source(s).While this action has no fiscal impact,each lease will
have a fiscal impact that will be determined on an individual basis.The aggregate total of all leases will not
exceed $20,000,000.
BACKGROUND:
On July 23,2019,the Purchasing Agent was authorized to execute an agreement with J.J.R.Enterprises,Inc.,
dba Caltronics Business Systems,for copier/multifunction device rentals and managed print services.On June
16,2020,The Board authorized the Purchasing Agent to execute Amendment No.1,to the Master Agreement
for specifications, functionality, and pricing of models of copiers and multifunction devices changes.
Under the Agreement,as previously amended,County departments could lease copiers and multifunction
devices using purchase orders that incorporated the Agreement by reference.The lease term could be between
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File #:24-3707,Version:1
devices using purchase orders that incorporated the Agreement by reference.The lease term could be between
36 and 60 months. All leasing purchase orders needed to be issued by June 30, 2024.
County departments desire to continue using this leasing program.This Amendment No.2 will extend,through
June 30,2027,the time by which County departments can lease copiers and multifunction devices under
purchase orders.Individual departments will determine the equipment they will lease,and the term -from
between 36 and 60 months.
The amendment also will allow County departments to lease public-use copiers and multifunction devices.The
amendment requires Caltronics to cooperate with the integration of the public-use payment system and the
copier or multifunction device. Currently, only the Library has expressed a need for a public-use copier.
CONSEQUENCE OF NEGATIVE ACTION:
If the amendment is not approved, the County will have limited choices of copiers which will result in paying
higher costs.
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1025 ESCOBAR STREET
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Legislation Details (With Text)
File #: Version:124-3708 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County,
an amendment to a participating addendum and a blanket purchase order with HD Supply Facilities
Maintenance, LP, to increase the payment limit by $3,400,000 to a new payment limit of $6,500,000,
with no change to the term, for cleaning supplies and equipment under terms of a Master Contract
awarded by Fresno Unified School District, Countywide. (100% User Departments)
Attachments:1. Addendum Amendment HD Supply
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Amendment to Participating Addendum and Blanket Purchase Order with HD Supply Facilities
Maintenance, LP.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the County,an
amendment to a participating addendum and a blanket purchase order with HD Supply Facilities Maintenance,
LP,to increase the payment limit by $3,400,000,to a new payment limit of $6,500,000 with no change to the
term,for cleaning supplies,and equipment,under terms of a Master Contract awarded by Fresno Unified
School District, Countywide.
FISCAL IMPACT:
Product costs paid by County Departments (100% User Departments)
BACKGROUND:
On February 7,2023,the Board of Supervisors approved entering into a participating addendum with HD
Supply Facilities Maintenance,LP,to make purchases of custodial supplies,equipment,and related materials
under a cooperative purchasing agreement awarded by Fresno Unified School District and made available to
public agencies nationally through Omnia Partners Cooperative Purchasing Program.Under the participating
addendum,the County is able to make purchases for competitive pricing.Products purchased under the
addendum include but are not limited to:chemicals;dilution control chemicals;skin care;industrial paper and
dispensers;carpet care;restroom care;waste receptables;trash can liners;machines and parts &accessories;
institutional and industrial laundry and kitchen;industrial tools and supplies;cleaning tools;miscellaneous air
quality products,green and sustainable items;and all other categories in Supplier’s full line of products and
services.
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File #:24-3708,Version:1
The participating addendum is effective through October 31,2025.The participating addendum includes a
payment limit of $3.1 million.Due to the County’s greater than anticipated need for custodial supplies,
equipment,and related materials,Purchasing Services requires an increase to the payment limit of the
participating addendum,to enable County departments to make purchases through the term of the participating
addendum.Purchasing Services recommends increasing the payment limit by $3.4 million,for a new payment
limit of $6.5 million,with no change to the term of the agreement.The same increase will be made to the
blanket purchase order through an amendment to the blanket purchase order.
Approval of this amendment will allow HD Supply to continue to provide the County with discounted products
and no interruption.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval of this amendment, the County would pay full price for the supplies, with no purchasing incentives.
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AMENDMENT NO. 1 TO PARTICIPATING ADDENDUM
for
Cleaning Supplies and Equipment, and Custodial Related Products under OMNIA Purchasing
Cooperative Program
Page 1 of 2
Participating Entity:
CONTRA COSTA COUNTY
Contractor: HD Supply Facilities Maintenance, LP
This Amendment No. 1 (“Amendment”) is made and entered into as of October 1, 2024
(“Effective Date”), by and between Contra Costa County, a political subdivision of the State of California
(“County”), and HD Supply Facilities Maintenance, LP, a Florida limited partnership (which is registered
in Florida under the name “HD SUPPLY FACILITIES MAINTENANCE, LTD,” and formerly known as
The Home Depot PRO) (hereinafter referred to as “Contractor”), whose principal place of business is
3400 Cumberland Blvd., Suite 1700, Atlanta, GA 30339. The County and Contractor are sometimes
referred to herein together as the “Parties,” and each as a “Party.” Capitalized words and phrases used but
not defined in this Amendment shall have the same meanings as those terms have in the Agreement.
Recitals
Whereas, Contractor offers goods and janitorial supplies under that “Cleaning Supplies and
Equipment, and Custodial Related Products Services and Solutions Agreement,” dated September 29,
2022, awarded after a competitive process in response to Request for Proposals No. 22-07 by Fresno
Unified School District, California (“Master Contract”) and made available to public agencies nationally
by OMNIA Public Purchasing Purchasing Alliance (“OMNIA”).
Whereas, the County and Contractor entered into a Participating Addendum, dated February 7,
2023 (“Agreement”), to allow the County to make purchases of supplies and goods from the Contractor
under the terms of the Master Contract.
Whereas, the Agreement included a Payment Limit of $3.1 million, for purchases made through
October 31, 2025. Due to the County’s greater than expected need for goods and supplies, the County
needs to increase the Payment Limit to continue to be able to continue to make purchases from the
Contractor through October 31, 2025.
Amendment
Now, therefore, the County and the Contractor agree to amend the Agreement, as follows:
1. Payment Limit. Section 2 (Payment Limit) of the Agreement is amended to increase the Payment
Limit by $3,400,000, from $3,100,000, to a new Payment Limit of $6,500,000. The County’s
total payments to the Contractor under the Agreement shall not exceed $6,500,000.
2. Effect. Except to the extent this Amendment modifies the Agreement, the remainder of the
Agreement remains unchanged and in full force and effect.
AMENDMENT NO. 1 TO PARTICIPATING ADDENDUM
for
Cleaning Supplies and Equipment, and Custodial Related Products under OMNIA Purchasing
Cooperative Program
Page 2 of 2
IN WITNESS, WHEREOF, the parties have executed this Addendum as of the Effective Date.
Participating Entity:
Contra Costa County
Contractor:
HD Supply Facilities Maintenance, LTD,
By HD Supply Management, LLC, a
Florida limited liability company, its
general partner
Signature:
Signature:
Name:
Cynthia Shehorn
Name:
Title:
Procurement Services Manager
Title:
Signature:
Name:
Title:
Approved as to form:
Thomas L. Geiger, County Counsel
By: __________________________
Assistant County Counsel
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3709 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public
Works Director, a purchase order amendment with Access Hardware Supply, Inc., to increase the
payment limit by $601,000 to a new payment limit of $800,000 for various hardware and system
access supplies and all related items as needed, to secure County buildings and meet ADA
requirements, with no change to the term ending March 3, 2026, Countywide. (100% General Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Purchase Order Amendment with Access Hardware Supply, Inc., Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the Public Works
Director,a purchase order amendment with Access Hardware Supply,Inc.increasing the payment limit by
$601,000.00 to a new payment limit of $800,000.00 for door hardware,locksets,lock cylinders,ADA
hardware,anti-ligature hardware,access system hardware,and all related items as needed and with no change
to the term ending March 3, 2026, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department,Facilities Services,has a California Multiple Award Schedule (CMAS)contract
with Access Hardware Supply,Inc.(CMAS pricing #:3-21-10-1006)for the purchase of door hardware for the
term of February 1,2024 through March 3,2026.The Public Works Department leveraged the CMAS contract
to purchase door hardware,locksets,lock cylinders,ADA hardware,anti-ligature hardware,access system
supplies,door closers,hinges,and all related items as needed by the Public Works Department with Blanket
Order Number 029698.The urgent need to expedite blanket award 029698 issued on February 1,2024 for
$199,000 was for the critical need for door hardware supplies to secure County buildings and meet ADA
requirements.Now that the Public Works Department has identified the full scope of work,the true cost of the
purchase order has been determined to be $800,000.00,so the purchase order must be amended to add
CONTRA COSTA COUNTY Printed on 1/10/2025Page 1 of 2
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File #:24-3709,Version:1
$601,000.00.
Facilities Services is asking the Board to approve Amendment No.1,increasing the dollar amount by
$601,000.00 bringing the total of the purchase order to $800,000.00.There is no change to the term ending
March 3, 2026 or the remaining terms of the purchase order.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved,the Public Works Department will not be able to procure cost-effective door
and lock hardware from Access Hardware Supply,Inc.,which is necessary to secure all County facilities and
meet ADA requirements.
CONTRA COSTA COUNTY Printed on 1/10/2025Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3710 Name:
Status:Type:Consent Item Passed
File created:In control:10/14/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public
Works Director, a blanket purchase order with Heritage Landscape Supply Group, Inc., in an amount
not to exceed $700,000, for chemical herbicides, for the period of November 5, 2024, through
November 4, 2027, Countywide. (100% Local Road and Flood Control District Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:APPROVE and AUTHORIZE the Purchasing Agent to execute a blanket purchase order with
Heritage Landscape Supply Group, Inc., to supply chemical herbicides.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the Public Works
Director,a blanket purchase order with Heritage Landscape Supply Group,Inc.,in an amount not to exceed
$700,000,for chemical herbicides,for the period of November 5,2024,through November 4,2027,
Countywide.
FISCAL IMPACT:
100% Local Road and Flood Control District Funds.
BACKGROUND:
Contra Costa County Public Works Maintenance Division maintains over 660 miles of roads,79 miles of creeks
and channels,and 29 detention basins and dams throughout Contra Costa County.Part of the County’s
integrated pest management (IPM)program involves use of chemical herbicides at various County facilities to
control vegetation growth,reduce fire hazards,and eliminate noxious and invasive weeds.A California
Department of Pesticide Regulation (DPR)licensed Pest Control Adviser (PCA)provides the County with
recommendations for safe usage of appropriate herbicides.The County requires a vendor from which to
purchase the herbicides.
On May 17,2024,the County issued an Invitation for Bids (IFB)(Solicitation #2405-794)for chemical
herbicides.Heritage Landscape Supply Group,Inc.was selected to provide the commodity;the blanket
purchase order will have a three-year term, with the option of one-year extension.
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File #:24-3710,Version:1
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the blanket purchase order may prevent the Public Works Department from purchasing
chemical herbicides to control vegetation growth, fire hazards, and weeds.
CONTRA COSTA COUNTY Printed on 1/10/2025Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3711 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County,
a purchase order amendment with Fire Facilities, Inc., to increase the payment limit by $25,275 to a
new payment limit of $394,915 to cover additional costs related to the patented Law Enforcement
Training Structure for the Office of the Sheriff at 11990 Marsh Creek Road, Clayton area. (100%
General Fund)
Attachments:1. Signed Sole Source Law Enforcement Training Tower
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Law Enforcement Training Structure Purchase
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent,or designee,to execute,on behalf of the County,an
amendment to a purchase order with Fire Facilities,Inc.,to increase the payment limit by $25,275.00 to a new
payment limit of $394,915.00 for a sole source patented Law Enforcement Training Structure for the Contra
Costa Office of the Sheriff for use as a critical incident training structure for the Sheriff and other first
responder agencies at their POST certified Law Enforcement Training Center at 11990 Marsh Creek Road,
Clayton CA.
FISCAL IMPACT:
An amount not to exceed $394,915.00. (100% General Fund)
BACKGROUND:
On October 8,2024,the Board of Supervisors approved the purchase of a Law Enforcement Training Structure
to be located at the Sheriff’s Range at their Law Enforcement Training Center at 1190 Marsh Creek Road,
Clayton, CA for $369,640.00.
This action is to authorize a contract amendment to increase the purchase agreement amount by $25,275.00 for
sales tax not included in the original supplier price proposal.
Funds for the purchase of the Law Enforcement Training Structure are part of a total project budget of
$954,234 allocated by the Sheriff’s Office to be paid out of its department funds.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve the purchase order for the Law Enforcement Training Structure,the County willCONTRA COSTA COUNTY Printed on 1/10/2025Page 1 of 2
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File #:24-3711,Version:1
If the Board does not approve the purchase order for the Law Enforcement Training Structure,the County will
not be able to provide the unique training opportunities afforded by having such a structure.Lost opportunities
would include the ability to provide the County law enforcement personnel and first responders with training to
acquire relevant specialized skills on a collaborative,standardized,affordable basis and to host other local,
state, and federal law enforcement agencies and first responders in developing skills utilizing such a facility.
CONTRA COSTA COUNTY Printed on 1/10/2025Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3712 Name:
Status:Type:Consent Item Passed
File created:In control:10/18/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County,
an amendment to a master leasing agreement with UBEO West, LLC, effective July 1, 2024, to
increase the payment limit from $12,000,000, to $24,000,000, and to update the models and
specifications of copiers and multifunction devices that County departments may lease for 36 to 60
months through purchase orders issued between July 1, 2024, and June 30, 2027, as recommended
by the Public Works Director, Countywide.(100% User Departments)
Attachments:1. UBEO (RMC) Master Agreement Amend No. 2, 2. Exhibit A - 1.1, 3. Exhibit A - 1.2, 4. Exhibit A -
1.3, 5. Exhibit A - 1.4, 6. Exhibit B - 1.1, 7. Exhibit B - 1.2, 8. Exhibit B - 1.3, 9. Exhibit B - 1.4, 10.
Exhibit E -1
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Contract Amendment No. 2 with UBEO West, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute,on behalf of the County,an amendment to a
master leasing agreement with UBEO West,LLC (formerly known as Ray A.Morgan Company,LLC),
effective July 1,2024,to increase the payment limit from $12,000,000,to $24,000,000,and to update the
models and specifications of copiers and multifunction devices that County departments may lease for 36 to 60
months through purchase orders issued between July 1,2024,and June 30,2027,as recommended by the
Public Works Director, Countywide.
FISCAL IMPACT:
Individual County departments will determine if they will lease copiers and multifunction devices under the
agreement,and they will identify the funding source(s).While this action has no fiscal impact,each lease will
have a fiscal impact that will be determined on an individual basis.The aggregate total of all leases will not
exceed $24,000,000.
BACKGROUND:
On July 23,2019,the Purchasing Agent was authorized to execute an agreement with Ray Morgan Company,
LLC for copier/multifunction device rentals and managed print services.On June 16,2020,The Board
authorized the Purchasing Agent to execute Amendment No.1,to the Master Agreement for specifications,
functionality, and pricing of models of copiers and multifunction devices changes.
Under the Agreement,as previously amended,County departments could lease copiers and multifunction
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File #:24-3712,Version:1
Under the Agreement,as previously amended,County departments could lease copiers and multifunction
devices using purchase orders that incorporated the Agreement by reference.The lease term could be between
36 and 60 months. All leasing purchase orders needed to be issued by June 30, 2024.
County departments desire to continue using this leasing program.This Amendment No.2 will extend,through
June 30,2027,the time by which County departments can lease copiers and multifunction devices under
purchase orders.Individual departments will determine the equipment they will lease,and the term -from
between 36 and 60 months.
Ray A.Morgan Company,LLC,the named Contractor under the Agreement,changed its name to UBEO West,
LLC,as evidence by a Secretary of State Amendment to Articles of Organization of a Limited Liability
Company (LLC),filed with the California Secretary of State on or about September 22,2022.This
Amendment documents that name change.
CONSEQUENCE OF NEGATIVE ACTION:
If the amendment is not approved, the County will have limited choices of copiers which will result in paying
higher costs.
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1
AMENDMENT NO. 02
MASTER AGREEMENT FOR LEASING COPIER/MULTIFUNCTION DEVICES
(MFDs) AND FOR PROCURING MANAGED PRINT SERVICES
This Amendment No. 2 (“Amendment”) to the Master Agreement, dated July 1, 2019
(Agreement No. MFD-MA 2019-01) (the “Agreement”), is entered into as of July 1, 2024
(“Amendment Effective Date”), by and between the County of Contra Costa (the “County”) and
UBEO West, LLC, a California limited liability company (“Contractor”), formerly known as Ray A.
Morgan Company, LLC, a California limited liability company. The County and the Contractor
are sometimes referred to herein together as the “Parties,” and each individually as a “Party.”
Capitalized terms used but not defined in this Amendment shall have the same meaning as the
terms have in the Agreement.
RECITALS
A. The County and the Contractor entered into the Agreement to establish a leasing
program that County departments could utilize to lease copiers and multifunction
devices (MFDs) using a purchase order that incorporated the Agreement by reference. A
purchase order issued under the Agreement needed to be issued on or before July 1,
2024, in order to be effective.
B. The Parties desire to modify the Agreement to allow County departments to continue
utilizing the copier and MFD leasing program established by the Agreement, inclusive of
additional changes. The Parties desire to allow copiers and MFDs to be leased for
between 36 and 60 months, provided the purchase orders are issued on or before June
30, 2027. The Parties also desire to update the copiers and MFDs that are available,
associated pricing, and other Agreement terms.
AMENDMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
which is hereby acknowledge, the Parties agree to amend the Agreement, as previously
amended, as follows:
1. CONTRACTOR. Ray A. Morgan Company, LLC, the named Contractor under the
Agreement, changed its name to UBEO West, LLC, as evidence by a “Secretary of State
Amendment to Articles of Organization of a Limited Liability Company (LLC),” filed with
the California Secretary of State on or about September 22, 2022. Each reference to
“Contractor” in the Agreement, this Amendment, and each prior Amendment shall
mean UBEO West, LLC, on and after the date of Contractor’s name change.
2
2. TERM. The last sentence in Section 2(A) (Term) of the Agreement is deleted in its
entirety and replaced with the following sentence, to read:
“The Contractor shall perform its obligations under this Agreement and each purchase
order issued under this Agreement for the entire term of the purchase order, provided
that the term of the purchase order commences on or before June 30, 2027.”
3. AGGREGATE PAYMENT LIMIT. Section 3 (Aggregate Payment Limit) of the Agreement, as
previously amended, is hereby deleted and replaced with new Section 3, to read:
“3. AGGREGATE PAYMENT LIMIT. The total payment limit for all purchase orders issued
under this Agreement shall not exceed $24,000,000.”
4. CONTACTS. Section 5 (Contacts) of the Agreement is hereby deleted and replaced with
new Section 5, to read:
“5. CONTACTS. The principal points of contact for all County transactions under this
Agreement are as follows:
COUNTY: Des Gebre, Senior Buyer
Purchasing Division
40 Muir Road, 2nd Floor
Martinez, CA 94553
Phone: (925)957-2492
dgebr@pw.cccounty.us
Anne Ortiz, Buyer II
Purchasing Division
40 Muir Road, 2nd Floor
Martinez, CA 94553
Phone: (925)957-2491
anne.ortiz@pw.cccounty.us
CONTRACTOR Martin Soares, Major Account Executive
470 Boulder Court, Suite A
Pleasanton, CA 94566
Phone: (925)383-4657
msoares@raymorgan.com
Jamie Williams, Major Account Executive
470 Boulder Court, Suite A
Pleasanton, CA 94566
Phone: (650)678-1200
3
jlwilliams@raymorgan.com
A Party may change its contact at any time by providing written notice to the other Party
at least five days before the change in contact becomes effective. The County, at its
discretion, may designate additional departmental contacts in purchase orders issued
under this Agreement.”
5. COPIERS/MFD SPECIFICATIONS. Effective on the Amendment Effective Date, Exhibits A-
1.1 through A-1.4, attached hereto and incorporated herein, are hereby added as
additional exhibits to the Agreement to set forth the specifications of copiers and MFDs
that may be leased under the Agreement on and after the Amendment Effective Date.
Exhibit A to the Agreement remains an exhibit to list the specifications for copiers and
MFDs that may be leased under a purchase order issued on or before June 30, 2024.
6. COPIER/MFD MODELS. Effective on the Amendment Effective Date, Exhibits B-1.1
through B-1.4, attached hereto and incorporated herein, are hereby added as exhibits to
the Agreement to set forth the copier and MFD models that the County may lease under
the Agreement on and after the Amendment Effective Date. Exhibit B to the Agreement
remains an exhibit to list copier and MFD models that the County may lease under a
purchase order issued on or before June 30, 2024.
7. COPIER/MFD PRICING SUMMARY. Effective on the Amendment Effective Date, Exhibit
E-1, attached hereto and incorporated herein, is hereby added as an exhibit to the
Agreement to set forth all pricing connected with the lease of copiers and MFDs on and
after the Amendment Effective Date. Exhibit E to the Agreement remains an exhibit to
list all pricing connected with copiers and MFDs leased under a purchase order issued on
or before June 30, 2024.
8. CONTRACTOR TEAM. Effective on the Amendment Effective Date, Section 28 (Assigned
Team) of Exhibit D to the Agreement is deleted in its entirety and replaced with new
Section 28, to read:
“28. Assigned Team.
a. All persons assigned to work on-site will be required to undergo a criminal history
check.
b. The following are the personnel assigned to the County:
1) Martin Soares
Major Account Executive
msoares@ubeo.com
925-383-4657
2) Jamie L. Williams
4
High Volume Specialist
jlwilliams@ubeo.com
650-678-1200
3) Richard Whitlock
Western Region President
rwhitlock@ubeo.com
925-519-4545
4) Kim Brouns
Major Account Specialist
kbrouns@ubeo.com
925-400-4174
5) Tony Pena
Director of Service
tpena@ubeo.com
510-600-5936
925-400-4184
6) Sunny Prasad
Service Manager
sprasad@ubeo.com
510-340-8898
7) Field Technicians
• Sunny Prasad
Manager - (HP/Canon/ Ricoh)
sprasad@ubeo.com
510-340-8898
• Earl Mercado
Manager - (Canon)
emercado@ubeo.com
415-310-7149
• Tim Siu
tsiu@ubeo.com
925-519-2879
5
• Joseph Jaurez
Manager - (HP)
jjuarez@ubeo.com
925-226-6309
• Cesar Segura
Manager - (HP/Canon)
csegura@ubeo.com
925-596-3295
• Anthony Singh
Manager - (HP/Canon)
asingh@ubeo.com
510-606-0851
• Jimmy Chieng
tsiu@ubeo.com
510-606-0346
• Zhijian Deng
Manager - (HP/Canon/ Ricoh)
zdeng@ubeo.com
510-460-8714
8) Service/ Support
• Email: servicewest@ubeo.com
• Phone: 866-754-7677
9) Supply Management
• Email: supplieswest@ubeo.com
• Phone: 866-754-7677
Contractor may change the assigned team members with qualified replacement
team members after providing five days’ advance written notice to the County.”
9. MULTIPLE MFDs. Notwithstanding anything to the contrary in the Agreement, as hereby
amended, if a department will lease five or more MFDs under the same purchase order
issued under the Agreement, the Contractor shall provide pricing below the pricing offered
in Exhibit E-1.
10. TECHNOLOGY ASSESSMENT. If requested by a department, Contractor shall perform,
without additional cost, a business technology assessment for the department to identify
6
recommended changes to MFDs, printers, managed print services, security, firmware
updates, and management of all printing devices.
11. MANAGED PRINT SERVICES. If requested by a department, the Contractor shall provide
managed print services under the Agreement for all department-owned copiers and MFDs,
as well as all copiers and MFDs leased by the department under this Agreement.
8. CLOUD FAX SERVICES. If requested by a department, the Contractor shall provide cloud
fax services to the department.
9. EFFECT. Except to the extent modified by this Amendment, each remaining term in the
Agreement, as previously amended, shall remain unchanged and in full force and effect.
10. COUNTERPARTS. This Amendment may be executed in counterparts that, taken
together, constitute one and the same instrument.
[Remainder of page intentionally left blank, Signatures on next page(s).]
7
COUNTY OF CONTRA COSTA CONTRACTOR
BY: ____________________________ Name: ____________________________
Public Works Director/Designee Title: ____________________________
Signature: _________________________
ATTEST:
Name: ____________________________
________________________________ Title: ____________________________
Clerk of the Board of Supervisors Signature: _________________________
APPROVED AS TO FORM [Attach Notary Acknowledgments]
Thomas L. Geiger, County Counsel
_________________________________
Assistant County Counsel
New Exhibits:
New Exhibit A-1.1-1.4: New Copiers/MFD – Specifications (effective July 1, 2024)
New Exhibit B-1.1-1.4: New Copiers/MFD – Models (effective July 1, 2024)
New Exhibit E-1: New Copiers/MFD – Pricing (effective July 1, 2024
SMS
H:\Client Matters\Purchasing\Caltronics Master Agreement - Amend 2 - Draft 100824.docx
EXHIBIT A-1.1
COPIER / MFD SPECIFICATIONS, MODELS TO BE INSTALLED
The CONTRACTOR shall install Copier/MFDs and related accessories and software with the following specified working functional ity
and guaranteed minimum volumes for each Segment as listed and described below.
A. COPIER/MFD GENERAL SPECIFICATIONS
Segment 1 2 3 4 5 6
Device Model Numbers imageCLASS
1238 FFP
Canon 4925 Canon 4935 Canon 4945 Canon 6980 Canon 8995
Technology Laser Laser Laser Laser Laser Laser
Monochrome copying,
printing, scanning &
faxing
only
Yes Yes Yes Yes Yes Yes
Color copying, color
printing, color scanning
&
monochrome faxing
N?A N/A N/A N/A N/A N/A
Rated speed 40 25 35 45 80 95
Maximum copy/print
size
8 ½ x 14 11 ¾ x 17 11 ¾ x 17 11 ¾ x 17 11 ¾ x 17 13 x 19
FCT (First-Copy Time) 5.3 sec 5.2sec 3.8sec 3.8sec 3.1sec 2.7sec
ADF (Automatic
Document
Feeder)
Yes Yes Yes Yes Yes Yes
RADF (Reversing
Automatic
Document Feeder)
N/A N/A N/A N/A N/A N/A
Duplexing (all units and
drivers must default to
duplex mode for both
copying and printing)
Yes Yes Yes Yes Yes Yes
Single-position Stapling
Finisher
N/A Yes Yes Yes Yes Yes
Sheet capacity of
finisher
N/A 3250 3250 3250 3500 4250
Separate finisher
trays/locations for
prints,
faxes & copies
1 tray 2 trays 2 trays 2 trays 3 trays 3 trays
Fax Boards Inc Option Option Option Option Option
Scan-to-email (with
LDAP
authentication)
Optional Yes Yes Yes Yes Yes
Scan-to-XMedius Cloud
Fax
Server
Scan-to-shared folder
(SharePoint)
Yes Yes Yes Yes Yes Yes
Secure
(passwordprotected)
Printing
Yes Yes Yes Yes Yes Yes
Console N/A N/A N/A N/A Yes Yes
Number of paper
drawers
(excluding bypass)
2 2 2 2 4 4
Total sheet capacity of
drawers (excluding
bypass)
900 1100 1100 1100 4100 4100
Stack-feed bypass Yes-100 Yes – 80 Yes – 80 Yes – 80 Yes – 100 Yes – 100
Auto tray-switching N/A Yes Yes Yes Yes Yes
Guaranteed per-unit
minimum monochrome
volume
Guaranteed per-unit
minimum color volume
Optional Features
EXHIBIT A-1.2
COPIER / MFD SPECIFICATIONS, MODELS TO BE INSTALLED
The CONTRACTOR shall install Copier/MFDs and related accessories and software with the following specified working functional ity
and guaranteed minimum volumes for each Segment as listed and described below.
A. COPIER/MFD GENERAL SPECIFICATIONS
Segment 1 2 3 4 5 6
Device Model Numbers Canon
C3926
Canon C3926 Canon C3935 Canon C5850 Canon C5870 Canon C270
Technology Laser Laser Laser Laser Laser Laser
Monochrome copying,
printing, scanning &
faxing
only
N/A N/A N/A N/A N/A N/A
Color copying, color
printing, color scanning
&
monochrome faxing
Yes Yes Yes Yes Yes Yes
Rated speed 26 26 35 50 70 70+
Maximum copy/print
size
12 5/8 x
18
12 5/8 x 18 12 5/8 x 18 12 5/8 x 18 12 5/8 x 18 13 x19
FCT (First-Copy Time) 5.9sec 5.9sec 4.9sec 3.5sec 3.5 sec 4.8sec
ADF (Automatic
Document
Feeder)
Yes Yes Yes Yes Yes Yes
RADF (Reversing
Automatic
Document Feeder)
N/A N/A N/A N/A N/A N/A
Duplexing (all units and
drivers must default to
duplex mode for both
copying and printing)
Yes Yes Yes Yes Yes Yes
Single-position Stapling
Finisher
Yes Yes Yes Yes Yes Yes
Sheet capacity of
finisher
3250 3250 3250 3250 3250 3500
Separate finisher
trays/locations for
prints,
faxes & copies
2 trays 2 trays 2 trays 2 trays 2 trays 3 trays
Fax Boards Option Option Option Option Option Option
Scan-to-email (with
LDAP
authentication)
Yes Yes Yes Yes Yes Yes
Scan-to-XMedius Cloud
Fax
Server
Yes Yes Yes Yes Yes Yes
Scan-to-shared folder
(SharePoint)
Yes Yes Yes Yes Yes Yes
Secure
(passwordprotected)
Printing
Yes Yes Yes Yes Yes Yes
Console N/A N/A N/A N/A Yes Yes
Number of paper
drawers
(excluding bypass)
2 2 2 2 2 4
Total sheet capacity of
drawers (excluding
bypass)
1100 1100 1100 1100 1100 3550
Stack-feed bypass Yes – 100 Yes – 100 Yes – 100 Yes – 100 Yes – 100 Yes – 250
Auto tray-switching Yes Yes Yes Yes Yes Yes
Guaranteed per-unit
minimum monochrome
volume
Guaranteed per-unit
minimum color volume
Optional Features
EXHIBIT A-1.3
COPIER / MFD SPECIFICATIONS, MODELS TO BE INSTALLED
The CONTRACTOR shall install Copier/MFDs and related accessories and software with the following specified working functional ity
and guaranteed minimum volumes for each Segment as listed and described below.
A. COPIER/MFD GENERAL SPECIFICATIONS
Segment 1 2 3 4 5 6
Device Model Numbers Ricoh
IM370 F
Ricoh
IM2500
Ricoh IM3500 Ricoh IM5000 Ricoh IM8000 Ricoh IM9000
Technology
Monochrome copying,
printing, scanning &
faxing
only
Yes
Scan
(color and
b/w)
Yes
Scan (color
and b/w)
Yes
Scan (color and
b/w)
Yes
Scan (color and
b/w)
Yes
Scan (color and
b/w)
Yes
Scan (color and
b/w)
Color copying, color
printing, color scanning
&
monochrome faxing
No color
Yes faxing
No color
Yes faxing
No color
Yes faxing
No color
Yes faxing
No color
Yes faxing
No color
Yes faxing
Rated speed 37 ppm 25 ppm 35 ppm 50 ppm 80 ppm 90 ppm
Maximum copy/print
size
A4 A3 A3 A3 A3 A3
FCT (First-Copy Time)
ADF (Automatic
Document
Feeder)
n/a available available standard standard standard
RADF (Reversing
Automatic
Document Feeder)
standard available available n/a n/a n/a
Duplexing (all units and
drivers must default to
duplex mode for both
copying and printing)
yes yes Yes Yes Yes yes
Single-position Stapling
Finisher
No yes Yes Yes Yes yes
Sheet capacity of
finisher
n/a SR3250– 500
sheets
SR3250 – 500
sheets
SR 3250- 500
Sheets
SR3260 -
1000sheets
SR3280 –
3000sheets
SR4150 3000
sheets
SR4160 –
2000sheets
SR4150 3000
sheets
SR4160 –
2000sheets
Separate finisher
trays/locations for
prints,
faxes & copies
n/a yes Yes Yes Yes yes
Fax Boards standard option option option option option
Scan-to-email (with
LDAP
authentication)
yes yes yes yes yes yes
Scan-to-XMedius Cloud
Fax
Server
Not
standard
Not standard Not standard Not standard Not standard Not standard
Scan-to-shared folder
(SharePoint)
Requires
ICE
requires ICE requires ICE requires ICE requires ICE requires ICE
Secure
(passwordprotected)
Printing
yes yes yes yes yes yes
Console yes yes yes yes yes yes
Number of paper
drawers
(excluding bypass)
1 -std
Upto 4-
opt
2- std
2-opt
2- std
2-opt
2- std
2-opt
4 -std
LCT opt.
4-std
LCT opt.
Total sheet capacity of
drawers (excluding
bypass)
500 – std
1500 - opt
1100 – std
1100 -- opt
1100 – std
1100 -- opt
1100 – std
1100 -- opt
4200 std 4200 std
Stack-feed bypass yes yes yes yes yes yes
Auto tray-switching yes yes yes yes yes yes
Guaranteed per-unit
minimum monochrome
volume
Guaranteed per-unit
minimum color volume
Optional Features yes yes yes yes yes yes
EXHIBIT A-1.4
COPIER / MFD SPECIFICATIONS, MODELS TO BE INSTALLED
The CONTRACTOR shall install Copier/MFDs and related accessories and software with the following specified working functional ity
and guaranteed minimum volumes for each Segment as listed and described below.
A. COPIER/MFD GENERAL SPECIFICATIONS
Segment 1 2 3 4 5 6
Device Model
Numbers
Ricoh IM C2510 Ricoh IM C2510 Ricoh IM C3510 Ricoh IM C4510 Ricoh IMC
6500
Ricoh IMC
8000
Technology 4-drum, dry
electrostatic transfer
system with dual-
component toner
development
4-drum, dry
electrostatic transfer
system with dual-
component toner
development
4-drum, dry
electrostatic transfer
system with dual-
component toner
development
4-drum, dry
electrostatic transfer
system with dual-
component toner
development
4-drum, dry
electrostatic
transfer system
with dual-
component toner
development
4-drum, dry
electrostatic
transfer system
with dual-
component toner
development
Monochrome
copying,
printing,
scanning &
faxing
only
Yes Yes Yes Yes Yes Yes
Color copying,
color
printing, color
scanning &
monochrome
faxing
Yes Yes Yes Yes Yes Yes
Rated speed 25 ppm 25 ppm 35 ppm 45 ppm 65 ppm 80 ppm
Maximum
copy/print size 12x18
12x18 12x18 12x18 12x18 12x18
FCT (First-Copy
Time)
4.5sec 4.5 sec 3.6 sec 2.9 sec 5.5 sec 4.3 sec
ADF (Automatic
Document
Feeder)
220 pages
110/240ipm
220 pages
110/240ipm
220 pages
110/240ipm
220 pages
110/240ipm
220 pages
110/240ipm
220 pages
110/240ipm
RADF (Reversing
Automatic
Document
Feeder)
SPDF (single pass SPDF (single pass SPDF (single pass SPDF (single pass SPDF (single
pass
SPDF (single
pass
Duplexing (all
units and
drivers must
default to
duplex mode for
both
copying and
printing)
Yes Yes Yes Yes Yes Yes
Single-position
Stapling
Finisher
Multi-position Multi-position Multi-position Multi-position Multi-
position
Multi-
position
Sheet capacity
of finisher
500/1250/2250/
3250
500/1250/2250/
3250
500/1250/2250/
3250
500/1250/2250/
3250
1000/2000/3
000
1000/2000/3
000
Separate
finisher
trays/locations
for prints,
faxes & copies
Yes Yes Yes Yes Yes Yes
Fax Boards Optional Optional Optional Optional Optional Optional
Scan-to-email
(with LDAP
authentication)
Yes Yes Yes Yes Yes Yes
Scan-to-
XMedius Cloud
Fax
Server
Yes Yes Yes Yes Yes Yes
Scan-to-shared
folder
(SharePoint)
Yes Yes Yes Yes Yes Yes
Secure
(passwordprotec
ted)
Printing
Yes Yes Yes Yes Yes Yes
Console No No No No Yes Yes
Number of
paper drawers
(excluding
bypass)
Up to 4, LCT Up to 4, LCT Up to 4, LCT Up to 4,LCT Up to 4 Up to 4
Total sheet
capacity of
drawers
(excluding
bypass)
5700 5700 5700 5700 8100 8100
Stack-feed
bypass
100 100 100 100 100 100
Auto tray-
switching
Yes Yes Yes Yes Yes Yes
Guaranteed per-
unit
N/A N/A N/A N/A N/A N/A
minimum
monochrome
volume
Guaranteed per-
unit
minimum color
volume
N/A N/A N/A N/A N/A N/A
Optional
Features
EXHIBIT B-1.1
COPIER/MFD SPECIFIC DEVICE FUNCTIONALITIES
A.
# Segment 1 2 3 4 5 6
Device Model Canon
imageClass
1236
Canon 4925 Canon 4935 Canon 4945 Canon 6980 Canon 8995
1 NEMA plug
configuration type
NEMA 5-15P NEMA 5-15P NEMA 5-15P NEMA 5-15P NEMA 5-20P NEMA 5-20P
2
Brand and model of
included power
surge
protector (line
conditioner)
3 Power consumption
(running) 593w 633w 800w 879w 1.39kw 1.61kw
4 Power consumption
(idle)
12w 38w 38w 38w 237w 239w
5 Power consumption
(off)
.5w .5w .5w .5 .3w .3w
6
Energy reduction
Features
7
Does the model
offer
full-bleed letter and
No No No No No No
ledger –size
printing?
8
Reduction in
printing
speed vs. rated
copy
per-minute speed
(percentage basis)
9
Material Safety
Data
Sheet (MSDS)
included in RMC
provided literature
Yes Yes Yes Yes Yes Yes
10
Advance notice
provided by the
Copier/MFD before
running out of
toner
Yes Yes Yes Yes Yes Yes
11
Primary functions
(i.e., copying,
printing, faxing [as
applicable]
and scanning) that
are able to be
performed
simultaneously
Print /scan
print/fax
Print /scan
print/fax
Print /scan
print/fax
Print /scan
print/fax
Print /scan
print/fax
Print /scan
print/fax
12
Print/copy jobs are
not stored on the
Copier/MFD’s hard
drive after printing
Secure print Secure print Secure print Secure print Secure print Secure print
13
Page Description
Language (PDL)
compatibilities,
including version
numbers, are
included
in CONTRACTOR’s
pricing.
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
14
COUNTY’s network
and server
operating
system
compatibilities,
including version
numbers, are
included
in CONTRACTOR’s
pricing
15
Which walk-up
copying, faxing or
scanning features, if
any, are not
available
to workstation
users
via the unit’s print,
fax
and scan drivers?
16
The maximum 9min 9min 9min 9min 9min 9min
Copier/MFD
timeout period for
walk-up users.
17
The Copier/MFDs
can be configured
to
securely hold all
print jobs at the
device until
released using a
userassigned
password number
(Secure Printing)
Secure print Secure print Secure print Secure print Secure print Secure print
18
The Copier/MFD
print driver can be
defaulted to require
the use of the
Secure Print
function
Yes Yes Yes Yes Yes Yes
19
Amount of included
RAM memory
dedicated for the
copier, fax (as
applicable), scanner
and printer
unctions
512MB 3GB 3GB 3GB 3GB 3GB
20
The maximum
number of fax lines
that each installed
Copier/MFD can
accommodate
1 4 4 4 4 4
21
Each of the installed
model is set from
the factory to
default to copier
functionality as
the priority
document imaging
mode
Yes Yes Yes Yes Yes Yes
22
Each color-capable
Copier/MFD will be
set from the factory
to default to
monochrome
functionality as the
priority document
imaging mode for
both walk-up copy,
scanning and print-
driver users
N/A N/A N/A N/A N/A N/A
23
Monochrome-only
print drivers can be
made available for
users of the color-
capable
Copier/MFDs.
Although this
functionality is
N/A N/A N/A N/A N/A N/A
available, vendor
will eliminate from
the drivers and the
Copier/MFD touch
screen panels any
mention of a Color-
Only
copying/printing
mode.
24
Two-sided one-pass
scanning (i.e.,
“simultaneous” or
“perfect” scanning)
capability included
Duplex-ADF Yes Yes Yes Yes Yes
25
Stack-feed bypass
tray capable of
feeding multiple
#10 envelopes
Yes Yes Yes Yes Yes Yes
26
The model can print
out the internal
user/departmental
tracking data
Yes Yes Yes Yes Yes Yes
27
The internal
user/departmental
tracking data can be
transmitted
electronically via an
included copy/print
tracking and billing
solution to the
CONTRACTOR
28
Printing can be
controlled and
tracked via the
copy/print
tracking and billing
solution provided
by
the CONTRACTOR
29
Copy tracking data
can be listed
separately from
print tracking data
for each user or
department being
tracked by the
copy/print tracking
and billing solution
30
The internal
tracking codes can
be submitted
electronically
to the copy/print
tracking and billing
solution on a
prescribed day each
month
31
User identification
codes can be set up
globally for all
devices and/or on
Yes Yes Yes Yes Yes Yes
individual devices
from a remote
location
32
A brief description
of the most
efficient
method of installing
device print, fax
and
scan driver
software for each
model on
COUNTY
workstations
33
Banner sheets can
be automatically
programmed to be
pulled from a
different (color)
paper source than
for the print job
itself
Yes Yes Yes Yes Yes Yes
34
Banner sheets
between print jobs
can be programmed
with the network
user’s name and/or
other identifier so
jobs from multiple
distant users can
more easily be
Yes Yes Yes Yes Yes Yes
located in high-
volume
environments
35
The Copier/MFD
model offers
embedded Bates
Stamping
capabilities
No Yes Yes Yes Yes Yes
36
Printing/scanning
to/from a USB
thumb/flash drive is
included on each of
the models
Yes Yes Yes Yes Yes Yes
37
The scanning
system for each
Copier/MFD is
configured to
support common
network user
authorization,
authentication
schemes and
common directory
protocols such as
LDAP and native
active directory.
The processes are
the same as those
required by the
users’ network login
Yes Yes Yes Yes Yes Yes
e.g., user name and
password
38
A user’s name can
be added to the
“From” field for
further verification
of the sender
Yes Yes Yes Yes Yes Yes
39
Each Copier/MFD
need to be
programmed
manually
(remotely or
otherwise)
to incorporate each
authorized user’s
email addresses
Yes Yes Yes Yes Yes Yes
40
Each Copier/MFD
allows scanned
documents to be
encrypted for
security purposes.
Yes Yes Yes Yes Yes Yes
41
Users can choose a
scan file format
available (e.g. PDF,
TIFF, and JPEG) at
the device based on
an application and
preference.
Yes Yes Yes Yes Yes Yes
Users wishing to
utilize the included
Yes Yes Yes Yes Yes Yes
42 scan-to-email
function are
authenticated
43
The device can
create text-
searchable PDF
files from scanned
originals providing
greater access to
documents
archived in shared
files, folders, or
future Electronic
Document
Management
Systems (EDMS)
applications that
the COUNTY may
implement
Yes Yes Yes Yes Yes Yes
44
Multiple pages can
be scanned and
either emailed or
stored without
having to go
back-and-forth
between the device
and the PC
workstation
between each page
Yes Yes Yes Yes Yes Yes
45
The scanning
solution includes
OCR software
with advanced
desktop layout
analysis for
editing, archiving
and sharing
No Yes Yes Yes Yes Yes
46
Walk-up
Copier/MFD users
have access to a
full-size integrated
QWERTY keyboard
Option Option Option Option Option Option
47
Users can search for
available network
folders on the
Copier/MFD screen
to determine where
to send scanned
documents
No Yes Yes Yes Yes Yes
48
Color scanning
capability is
included on any of
the monochrome
models
Yes Yes Yes Yes Yes Yes
The scanning
system can support
common network
user authorization,
authentication
Yes Yes Yes Yes Yes Yes
49
schemes and
common directory
protocols such as
LDAP. The
processes are the
same as those
required by the
users’ network login
e.g., user
name and password
A user’s name can
be added to the
“From” field for
further verification
of the sender
50
The device allows
scanned documents
to be encrypted for
security purposes
Yes Yes Yes Yes Yes Yes
51
The device allows
for scanning to
Electronic
Document
Management
Systems (EDMS) or
Enterprise Content
Management (ECM)
Yes Yes Yes Yes Yes Yes
52
Users can scan to a
Windows share
location or to FTP
Yes Yes Yes Yes Yes Yes
(Internet transfer)
on each
Copier/MFD
53
The device can scan
images into
WYSIWIG web-
based HTML files
54
The device allows a
user to attach
Document
Management Fields
(e.g. date, name,
file
number) to the
document file for
filing/retrieval and
unique
identification
(sometimes
referred to as
metadata); the
metadata or
indexing data can
be
automatically
included in the
scanning template
workflow
55
The maximum
resolution of the
scanned image
600dpi 600dpi 600dpi 600dpi 600dpi 600dpi
56
Automatic de-
speckling and de-
skewing of the
scanned image
No No No No No No
57 The color depth of
the scanned image
Multi-bit Multi-bit Multi-bit Multi-bit Multi-bit Multi-bit
58
The ability to scan
to shared network
folder
Yes Yes Yes Yes Yes Yes
59 The ability to scan
to an email address
Yes Yes Yes Yes Yes Yes
60
Email notifications
will be sent
automatically
to the designated
facility key operator
when units are out
of paper, out of
toner or otherwise
require key
operator attention
61
The finisher for
each
Copier/MFD is
internal or external
to the device
N/A
62
A brief description
of how prints, faxes
(as applicable) and
copies will be
2 trays can be
designated
2 trays can be
designated
2 trays can be
designated
3 trays can be
designated
3trays can be
designated
separated on the
finisher and/or exit
trays of each
Copier/MFD model
63
The finisher support
2-hole punching in
addition to 3-hole
punching (Segment
4a, 4b, 5 and 6 units
only)
N/A Yes Yes Yes Yes Yes
64 The finisher offer
subset stapling
N/A No No No No No
65
The item numbers
and brand names
for mailing labels
and transparencies
that are compatible
with units
See media
guide
See media guide See media
guide
See media
guide
See media
guide
See media
guide
66
The units are able
to
run the
transparency
film and mailing
labels from all
paper sources
(drawers plus
bypass),
or if the paper
sources are
restricted when
running this stock,
Bypass Bypass Bypass Bypass Bypass Bypass
67
The name and
version level of the
print, fax and scan
driver utilities
(as applicable) that
will be provided to
all workstation
users to enable
functional
connectivity to each
model in each
Equipment
Segment
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
Generic_PLUS
PCL6 v2.00
Generic_PLUS
UFRII v2.00
Generic_PLUS
PS v2.00
68
The name and
version level of the
device
management
utilities that is
provided to each
of the County
Department’s
Information
Technology (IT)
staff
members to
monitor and control
each model in each
Equipment
Segment
RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8
The components or
69
parts are
considered
user-replaceable for
each model.
Further, the
approximate
aggregate time
involvement to
replace these
components or
parts per unit per
month
70
Email notifications
will be sent
automatically
to the designated
COUNTY key
operator and the
CONTRACTOR’s
assigned
technicians
via desktop or
mobile device when
each of the units
are out of paper,
out of toner or
otherwise require
key operator
attention
71
The number of
monochrome and
color impressions
that will be billed if
a user were to
produce a 50-page
letter-size duplex
printed document
containing five
color
pages (pages 1, 10,
11, 12 and 50)
EXHIBIT B-1.2
COPIER/MFD SPECIFIC DEVICE FUNCTIONALITIES
A. COPIER/MFD DEVICE FUNCTIONALITY CANON - COLOR
# Segment 1 2 3 4 5 6
Device
Model
Canon
C3926
Canon
C3926
Canon
C3935
Canon
C5850
Canon C
5870
Canon
C270
1 NEMA plug
configuratio
n type
NEMA 5-
15P
NEMA 5-
15P
NEMA 5-
15P
NEMA 5-
20P
NEMA 5-
20P
NEMA 5-
20P
2
Brand and
model of
included
power surge
protector
(line
conditioner)
3 Power
consumption
(running)
548w 548w 606w 772w 772w 1.30kw
4 Power
consumption
(idle)
44w 44w 80w 80w 80w 119w
5 Power
consumption
(off)
.1w .1w .19w .19w .19w .5w
6
Energy
reduction
Features
Yes Yes Yes Yes Yes Yes
7
Does the
model offer
full-bleed
letter and
ledger –size
printing?
No No No No No No
8
Reduction in
printing
speed vs.
rated copy
per-minute
speed
(percentage
basis)
9
Material
Safety Data
Sheet
(MSDS)
included in
RMC
provided
literature
Yes Yes Yes Yes Yes Yes
1
0
Advance
notice
provided by
the
Copier/MFD
before
running out
of toner
Yes Yes Yes Yes Yes Yes
1
1
Primary
functions
(i.e., copying,
printing,
faxing [as
applicable]
and
scanning)
that are able
to be
performed
simultaneou
sly
Scan/prin
t,
print/fax
Scan/prin
t,
print/fax
Scan/prin
t,
print/fax
Scan/prin
t,
print/fax
Scan/prin
t,
print/fax
Scan/prin
t,
print/fax
1
2
Print/copy
jobs are not
stored on
the
Copier/MFD’
s hard
drive after
printing
Secure
print
Secure
print
Secure
print
Secure
print
Secure
print
Secure
print
Page
Description
Generic_
PLUS
Generic_
PLUS
Generic_
PLUS
Generic_
PLUS
Generic_
PLUS
Generic_
PLUS
1
3
Language
(PDL)
compatibiliti
es,
including
version
numbers, are
included
in
CONTRACTO
R’s
pricing.
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
1
4
COUNTY’s
network
and server
operating
system
compatibiliti
es,
including
version
numbers, are
included
in
CONTRACTO
R’s
pricing
1
5
Which walk-
up
copying,
faxing or
scanning
features, if
any, are not
available
to
workstation
users
via the unit’s
print, fax
and scan
drivers?
The
maximum
9min 9min 9min 9min 9min 9min
1
6
Copier/MFD
timeout
period for
walk-up
users.
1
7
The
Copier/MFDs
can be
configured
to
securely hold
all print jobs
at the device
until
released
using a
userassigned
password
number
(Secure
Printing)
Secure
print
Secure
print
Secure
print
Secure
print
Secure
print
Secure
print
1
8
The
Copier/MFD
print driver
can be
defaulted to
require the
use of the
Secure Print
function
Yes Yes Yes Yes Yes Yes
1
9
Amount of
included
RAM
memory
dedicated for
the
copier, fax
(as
applicable),
scanner
and printer
unctions
3GB 3GB 4GB 4GB 4GB 4GB
The
maximum
2 2 4 4 4 4
2
0
number of
fax lines that
each
installed
Copier/MFD
can
accommodat
e
2
1
Each of the
installed
model is set
from the
factory to
default to
copier
functionality
as
the priority
document
imaging
mode
Yes Yes Yes Yes Yes Yes
2
2
Each color-
capable
Copier/MFD
will be set
from the
factory to
default to
monochrom
e
functionality
as the
priority
document
imaging
mode for
both walk-up
copy,
scanning and
print-driver
users
Yes Yes Yes Yes Yes Yes
2
3
Monochrom
e-only print
drivers can
be made
available for
users of the
color-
capable
Copier/MFDs
. Although
this
functionality
is
available,
vendor will
eliminate
from the
drivers and
the
Copier/MFD
touch
screen
panels any
mention of a
Color-
Only
copying/prin
ting
mode.
Yes Yes Yes Yes Yes Yes
2
4
Two-sided
one-pass
scanning
(i.e.,
“simultaneo
us” or
“perfect”
scanning)
capability
included
Yes Yes Yes Yes Yes Yes
2
5
Stack-feed
bypass tray
capable of
feeding
Yes Yes Yes Yes Yes Yes
multiple #10
envelopes
2
6
The model
can print
out the
internal
user/depart
mental
tracking data
Yes Yes Yes Yes Yes Yes
2
7
The internal
user/depart
mental
tracking data
can be
transmitted
electronically
via an
included
copy/print
tracking and
billing
solution to
the
CONTRACTO
R
2
8
Printing can
be
controlled
and tracked
via the
copy/print
tracking and
billing
solution
provided by
the
CONTRACTO
R
2
9
Copy
tracking data
can be listed
separately
from print
tracking data
for each user
or
department
being
tracked by
the
copy/print
tracking and
billing
solution
3
0
The internal
tracking
codes can be
submitted
electronically
to the
copy/print
tracking and
billing
solution on a
prescribed
day each
month
3
1
User
identification
codes can be
set up
globally for
all devices
and/or on
individual
devices from
a remote
location
Yes Yes Yes Yes Yes Yes
3
2
A brief
description
of the most
efficient
method of
installing
device print,
fax and
scan driver
software for
each model
on
COUNTY
workstations
3
3
Banner
sheets can
be
automaticall
y
programmed
to be
pulled from a
different
(color) paper
source than
for the print
job
itself
Yes Yes Yes Yes Yes Yes
3
4
Banner
sheets
between
print jobs
can be
programmed
with the
network
user’s name
and/or other
identifier so
jobs from
multiple
distant users
can more
easily be
located in
high-volume
environment
s
Yes Yes Yes Yes Yes Yes
3
5
The
Copier/MFD
model offers
embedded
Bates
Page
numberin
g
Page
numberin
g
Page
numberin
g
Page
numberin
g
Page
numberin
g
Page
numberin
g
Stamping
capabilities
3
6
Printing/scan
ning
to/from a
USB
thumb/flash
drive is
included on
each of the
models
Yes Yes Yes Yes Yes Yes
3
7
The scanning
system for
each
Copier/MFD
is
configured
to support
common
network user
authorizatio
n,
authenticatio
n
schemes and
common
directory
protocols
such as LDAP
and native
active
directory.
The
processes
are the same
as those
required by
the users’
network
login e.g.,
user name
and
password
Yes Yes Yes Yes Yes Yes
3
8
A user’s
name can be
added to the
“From” field
for further
verification
of the sender
Yes Yes Yes Yes Yes Yes
3
9
Each
Copier/MFD
need to be
programmed
manually
(remotely or
otherwise)
to
incorporate
each
authorized
user’s email
addresses
Yes Yes Yes Yes Yes Yes
4
0
Each
Copier/MFD
allows
scanned
documents
to be
encrypted
for security
purposes.
Yes Yes Yes Yes Yes Yes
4
1
Users can
choose a
scan file
format
available
(e.g. PDF,
TIFF, and
JPEG) at the
device based
on an
application
and
preference.
Yes Yes Yes Yes Yes Yes
4
2
Users
wishing to
utilize the
included
scan-to-
email
function are
authenticate
d
Yes Yes Yes Yes Yes Yes
4
3
The device
can create
text-
searchable
PDF
files from
scanned
originals
providing
greater
access to
documents
archived in
shared files,
folders, or
future
Electronic
Document
Managemen
t Systems
(EDMS)
applications
that the
COUNTY may
implement
Yes Yes Yes Yes Yes Yes
4
4
Multiple
pages can be
scanned and
either
emailed or
stored
without
having to go
back-and-
forth
Yes Yes Yes Yes Yes Yes
between the
device
and the PC
workstation
between
each page
4
5
The scanning
solution
includes OCR
software
with
advanced
desktop
layout
analysis for
editing,
archiving and
sharing
Yes Yes Yes Yes Yes Yes
4
6
Walk-up
Copier/MFD
users have
access to a
full-size
integrated
QWERTY
keyboard
Option Option Option Option Option Option
4
7
Users can
search for
available
network
folders on
the
Copier/MFD
screen to
determine
where to
send
scanned
documents
Yes Yes Yes Yes Yes Yes
4
8
Color
scanning
capability is
included on
any of the
Yes Yes Yes Yes Yes Yes
monochrom
e models
4
9
The scanning
system can
support
common
network user
authorizatio
n,
authenticatio
n
schemes and
common
directory
protocols
such as
LDAP. The
processes
are the same
as those
required by
the users’
network
login e.g.,
user
name and
password A
user’s name
can be
added to the
“From” field
for further
verification
of the sender
Yes Yes Yes Yes Yes Yes
5
0
The device
allows
scanned
documents
to be
encrypted
for
security
purposes
Yes Yes Yes Yes Yes Yes
5
1
The device
allows for
scanning to
Electronic
Document
Managemen
t Systems
(EDMS) or
Enterprise
Content
Managemen
t (ECM)
Yes Yes Yes Yes Yes Yes
5
2
Users can
scan to a
Windows
share
location or
to FTP
(Internet
transfer) on
each
Copier/MFD
Yes Yes Yes Yes Yes Yes
5
3
The device
can scan
images into
WYSIWIG
web-based
HTML files
5
4
The device
allows a
user to
attach
Document
Managemen
t Fields
(e.g. date,
name, file
number) to
the
document
file for
filing/retriev
al and
unique
identification
(sometimes
referred to
as
metadata);
the
metadata or
indexing
data can be
automaticall
y included in
the scanning
template
workflow
5
5
The
maximum
resolution of
the
scanned
image
600dpi 600dpi 600dpi 600dpi 600dpi 600dpi
5
6
Automatic
de-speckling
and de-
skewing of
the
scanned
image
No No No No No No
5
7
The color
depth of the
scanned
image
Multi-bit Multi-bit Multi-bit Multi-bit Multi-bit Multi-bit
5
8
The ability to
scan to
shared
network
folder
Yes Yes Yes Yes Yes Yes
5
9
The ability to
scan to an
email
address
Yes Yes Yes Yes Yes Yes
Email
notifications
6
0
will be sent
automaticall
y
to the
designated
facility key
operator
when units
are out of
paper, out of
toner or
otherwise
require key
operator
attention
6
1
The finisher
for each
Copier/MFD
is internal or
external to
the device
6
2
A brief
description
of how
prints, faxes
(as
applicable)
and copies
will be
separated on
the finisher
and/or exit
trays of each
Copier/MFD
model
2 trays
can be
designate
d
2 trays
can be
designate
d
2 trays
can be
designate
d
2 trays
can be
designate
d
3 trays
can be
designate
d
3 trays
can be
designate
d
6
3
The finisher
support 2-
hole
punching in
addition to
3-hole
punching
(Segment 4a,
N/A N/A N/A Yes Yes Yes
4b, 5 and 6
units only)
6
4
The finisher
offer subset
stapling
No No No No No No
6
5
The item
numbers and
brand names
for mailing
labels and
transparenci
es that are
compatible
with units
See
media
guide
See
media
guide
See
media
guide
See
media
guide
See
media
guide
See
media
guide
6
6
The units are
able to
run the
transparency
film and
mailing
labels from
all paper
sources
(drawers
plus bypass),
or if the
paper
sources are
restricted
when
running this
stock,
Bypass Bypass Bypass Bypass Bypass Bypass
6
7
The name
and version
level of the
print, fax and
scan driver
utilities
(as
applicable)
that will be
provided to
all
workstation
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
PCL6
v2.00
Generic_
PLUS
UFRII
v2.00
Generic_
PLUS PS
v2.00
users to
enable
functional
connectivity
to each
model in
each
Equipment
Segment
6
8
The name
and version
level of the
device
management
utilities that
is provided
to each
of the
County
Department’
s
Information
Technology
(IT) staff
members to
monitor and
control each
model in
each
Equipment
Segment
RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8 RUI 3.8
6
9
The
components
or
parts are
considered
user-
replaceable
for
each model.
Further, the
approximate
aggregate
time
involvement
to replace
these
components
or
parts per
unit per
month
7
0
Email
notifications
will be sent
automaticall
y
to the
designated
COUNTY key
operator and
the
CONTRACTO
R’s
assigned
technicians
via desktop
or mobile
device when
each of the
units are out
of paper, out
of toner or
otherwise
require key
operator
attention
7
1
The number
of
monochrom
e and color
impressions
that will be
billed if a
user were to
produce a
50-page
letter-size
duplex
printed
document
containing
five color
pages (pages
1, 10,
11, 12 and
50)
EXHIBIT B-1.3
COPIER/MFD SPECIFIC DEVICE FUNCTIONALITIES
A. COPIER/MFD DEVICE FUNCTIONALITY RICOH – BLACK & WHITE
# Segment 1 2 3 4 5 6
Device Model Ricoh
IM370F
Ricoh IM2500 Ricoh IM3500 Ricoh IM5000 Ricoh IM8000 Ricoh IM9000
1 NEMA plug
configuration type
5-15r 5-15r 5-15r 5-15r 5-20r 6-20r
2
Brand and model of
included power
surge
protector (line
conditioner)
3 Power consumption
(running) 567 W < 1.6 Kw < 1.6 Kw < 1.6 Kw < 2 Kw < 2 Kw
4 Power consumption
(idle)
0.8 W .5w .5w .5w 1.1w 1.1w
5 Power consumption
(off)
0 0 0 0 0 0
6
Energy reduction
Features
yes yes yes yes Yes yes
7
Does the model
offer
full-bleed letter and
ledger –size
printing?
no no no no no no
8
Reduction in
printing
speed vs. rated copy
per-minute speed
(percentage basis)
no no no no no no
9
Material Safety Data
Sheet (MSDS)
included in RMC
provided literature
10
Advance notice
provided by the
Copier/MFD before
running out of toner
yes yes yes yes yes yes
11
Primary functions
(i.e., copying,
printing, faxing [as
applicable]
and scanning) that
are able to be
performed
simultaneously
yes yes yes yes yes yes
12
Print/copy jobs are
not stored on the
Copier/MFD’s hard
drive after printing
Enable
DOSS
Enable DOSS Enable DOSS Enable DOSS Enable DOSS Enable DOSS
13
Page Description
Language (PDL)
compatibilities,
including version
numbers, are
included
yes yes yes yes yes yes
in CONTRACTOR’s
pricing.
14
COUNTY’s network
and server
operating
system
compatibilities,
including version
numbers, are
included
in CONTRACTOR’s
pricing
15
Which walk-up
copying, faxing or
scanning features, if
any, are not
available
to workstation users
via the unit’s print,
fax
and scan drivers?
All All All All All All
16
The maximum
Copier/MFD
timeout period for
walk-up users.
999
seconds
999 seconds 999 seconds 999 seconds 999 seconds 999 seconds
17
The Copier/MFDs
can be configured to
securely hold all
print jobs at the
device until
yes yes yes yes yes yes
released using a
userassigned
password number
(Secure Printing)
18
The Copier/MFD
print driver can be
defaulted to require
the use of the
Secure Print
function
yes yes yes yes yes yes
19
Amount of included
RAM memory
dedicated for the
copier, fax (as
applicable), scanner
and printer unctions
2GB 2GB 2GB 2GB 2GB 2GB
20
The maximum
number of fax lines
that each installed
Copier/MFD can
accommodate
one 3 max as opt. 3 max as opt. 3 max as opt. 3 max as opt. 3 max as opt.
21
Each of the installed
model is set from
the factory to
default to copier
functionality as
the priority
document imaging
mode
Yes Yes Yes Yes Yes Yes
22
Each color-capable
Copier/MFD will be
set from the factory
to default to
monochrome
functionality as the
priority document
imaging mode for
both walk-up copy,
scanning and print-
driver users
23
Monochrome-only
print drivers can be
made available for
users of the color-
capable
Copier/MFDs.
Although this
functionality is
available, vendor
will eliminate from
the drivers and the
Copier/MFD touch
screen panels any
mention of a Color-
Only
copying/printing
mode.
Yes Yes Yes Yes Yes Yes
24
Two-sided one-pass
scanning (i.e.,
“simultaneous” or
Yes Yes Yes Yes Yes Yes
“perfect” scanning)
capability included
25
Stack-feed bypass
tray capable of
feeding multiple #10
envelopes
Yes Yes Yes Yes Yes Yes
26
The model can print
out the internal
user/departmental
tracking data
yes Yes Yes Yes Yes Yes
27
The internal
user/departmental
tracking data can be
transmitted
electronically via an
included copy/print
tracking and billing
solution to the
CONTRACTOR
Yes Yes Yes Yes Yes Yes
28
Printing can be
controlled and
tracked via the
copy/print
tracking and billing
solution provided by
the CONTRACTOR
Yes Yes Yes Yes Yes Yes
29
Copy tracking data
can be listed
separately from
print tracking data
for each user or
Yes Yes Yes Yes Yes Yes
department being
tracked by the
copy/print tracking
and billing solution
30
The internal
tracking codes can
be submitted
electronically
to the copy/print
tracking and billing
solution on a
prescribed day each
month
Yes Yes Yes Yes Yes Yes
31
User identification
codes can be set up
globally for all
devices and/or on
individual devices
from a remote
location
Yes Yes Yes Yes Yes Yes
32
A brief description
of the most efficient
method of installing
device print, fax and
scan driver software
for each model on
COUNTY
workstations
Executable
file can be
used to
auto install
drivers
Executable file
can be used to
auto install
drivers
Executable file
can be used to
auto install
drivers
Executable
file can be
used to auto
install drivers
Executable
file can be
used to auto
install drivers
Executable
file can be
used to auto
install drivers
33
Banner sheets can
be automatically
programmed to be
yes yes yes yes yes yes
pulled from a
different (color)
paper source than
for the print job
itself
34
Banner sheets
between print jobs
can be programmed
with the network
user’s name and/or
other identifier so
jobs from multiple
distant users can
more easily be
located in high-
volume
environments
yes yes yes yes yes yes
35
The Copier/MFD
model offers
embedded Bates
Stamping
capabilities
Yes yes yes yes yes yes
36
Printing/scanning
to/from a USB
thumb/flash drive is
included on each of
the models
std std std std std std
37
The scanning
system for each
Copier/MFD is
yes yes yes yes yes yes
configured to
support common
network user
authorization,
authentication
schemes and
common directory
protocols such as
LDAP and native
active directory.
The processes are
the same as those
required by the
users’ network login
e.g., user name and
password
38
A user’s name can
be added to the
“From” field for
further verification
of the sender
yes yes yes yes yes yes
39
Each Copier/MFD
need to be
programmed
manually
(remotely or
otherwise)
to incorporate each
authorized user’s
email addresses
yes yes yes yes yes yes
40
Each Copier/MFD
allows scanned
documents to be
encrypted for
security purposes.
yes yes yes yes yes yes
41
Users can choose a
scan file format
available (e.g. PDF,
TIFF, and JPEG) at
the device based on
an application and
preference.
yes yes yes yes yes yes
42
Users wishing to
utilize the included
scan-to-email
function are
authenticated
yes yes yes yes yes yes
43
The device can
create text-
searchable PDF
files from scanned
originals providing
greater access to
documents archived
in shared files,
folders, or future
Electronic
Document
Management
Systems (EDMS)
optional optional optional optional optional optional
applications that the
COUNTY may
implement
44
Multiple pages can
be scanned and
either emailed or
stored without
having to go
back-and-forth
between the device
and the PC
workstation
between each page
yes yes yes yes yes yes
45
The scanning
solution includes
OCR software
with advanced
desktop layout
analysis for
editing, archiving
and sharing
Option Option Option Option Option Option
46
Walk-up
Copier/MFD users
have access to a
full-size integrated
QWERTY keyboard
Option Option Option Option Option Option
47
Users can search for
available network
folders on the
Requires
setup
Requires setup Requires setup Requires
setup
Requires
setup
Requires
setup
Copier/MFD screen
to determine where
to send scanned
documents
48
Color scanning
capability is
included on any of
the monochrome
models
Requires
setup
Requires setup Requires setup Requires
setup
Requires
setup
Requires
setup
49
The scanning
system can support
common network
user authorization,
authentication
schemes and
common directory
protocols such as
LDAP. The processes
are the same as
those required by
the users’ network
login e.g., user
name and password
A user’s name can
be added to the
“From” field for
further verification
of the sender
yes yes yes yes yes yes
50
The device allows
scanned documents
to be encrypted for
yes yes yes yes yes yes
security purposes
51
The device allows
for scanning to
Electronic
Document
Management
Systems (EDMS) or
Enterprise Content
Management (ECM)
It depends It depends It depends It depends It depends It depends
52
Users can scan to a
Windows share
location or to FTP
(Internet transfer)
on each
Copier/MFD
yes yes yes yes yes yes
53
The device can scan
images into
WYSIWIG web-
based HTML files
no no no no no no
54
The device allows a
user to attach
Document
Management Fields
(e.g. date, name, file
number) to the
document file for
filing/retrieval and
unique
identification
(sometimes referred
to as metadata); the
Requires
additional
software
Requires
additional
software
Requires
additional
software
Requires
additional
software
Requires
additional
software
Requires
additional
software
metadata or
indexing data can be
automatically
included in the
scanning template
workflow
55
The maximum
resolution of the
scanned image
56
Automatic de-
speckling and de-
skewing of the
scanned image
no no no no no no
57 The color depth of
the scanned image
58
The ability to scan
to shared network
folder
yes yes yes yes yes yes
59 The ability to scan
to an email address
yes yes yes yes yes yes
60
Email notifications
will be sent
automatically
to the designated
facility key operator
when units are out
of paper, out of
toner or otherwise
require key
operator attention
yes yes yes yes yes yes
61
The finisher for each
Copier/MFD is
internal or external
to the device
Yes Yes Yes Yes External External
62
A brief description
of how prints, faxes
(as applicable) and
copies will be
separated on the
finisher and/or exit
trays of each
Copier/MFD model
User
defined
User defined User defined User defined User defined User defined
63
The finisher support
2-hole punching in
addition to 3-hole
punching (Segment
4a, 4b, 5 and 6 units
only)
Yes Yes Yes Yes Yes Yes
64 The finisher offer
subset stapling
no no no no no no
65
The item numbers
and brand names
for mailing labels
and transparencies
that are compatible
with units
66
The units are able to
run the
transparency
film and mailing
labels from all paper
yes yes yes yes yes yes
sources (drawers
plus bypass),
or if the paper
sources are
restricted when
running this stock,
67
The name and
version level of the
print, fax and scan
driver utilities
(as applicable) that
will be provided to
all workstation
users to enable
functional
connectivity to each
model in each
Equipment Segment
PCL6 for
universal
print v4.5
PCL6 for
universal print
v4.5
PCL6 for
universal print
v4.5
PCL6 for
universal
print v4.5
PCL6 for
universal
print v4.5
PCL6 for
universal
print v4.5
68
The name and
version level of the
device management
utilities that is
provided to each
of the County
Department’s
Information
Technology (IT) staff
members to
monitor and control
each model in each
Equipment Segment
69
The components or
parts are considered
user-replaceable for
each model.
Further, the
approximate
aggregate time
involvement to
replace these
components or
parts per unit per
month
70
Email notifications
will be sent
automatically
to the designated
COUNTY key
operator and the
CONTRACTOR’s
assigned technicians
via desktop or
mobile device when
each of the units are
out of paper, out of
toner or otherwise
require key
operator attention
71
The number of
monochrome and
color impressions
that will be billed if
a user were to
produce a 50-page
letter-size duplex
printed document
containing five color
pages (pages 1, 10,
11, 12 and 50)
EXHIBIT B-1.4
COPIER/MFD SPECIFIC DEVICE FUNCTIONALITIES
A. COPIER/MFD DEVICE FUNCTIONALITY RICOH - COLOR
# Segment 1 2 3 4 5 6
Device Model Ricoh IM
C2510
IM C2510 IM C3500 IM C4500 IM C6500 IMC 8000
1 NEMA plug
configuration type
5-15R 5-15R 5-15R 5-15R 5-20R 6-20R
2
Brand and model of
included power
surge
protector (line
conditioner)
N/A N/A N/A N/A N/A N/A
3 Power consumption
(running) 454w 454w 507w 533w 1.9kW 2.4kW
4 Power consumption
(idle)
45w 45w 47w 47w 195w 205w
5 Power consumption
(off)
.54w .54w .53w .53w 1w 1.2w
6
Energy reduction
Features
Lowest TEC Lowest TEC Lowest TEC Lowest TEC Lowest TEC Lowest TEC
7
Does the model
offer
full-bleed letter and
ledger –size
printing?
No No No No No No
8
Reduction in
printing
speed vs. rated copy
per-minute speed
(percentage basis)
None None None None None None
9
Material Safety Data
Sheet (MSDS)
included in RMC
provided literature
10
Advance notice
provided by the
Copier/MFD before
running out of toner
Yes Yes Yes Yes Yes Yes
11
Primary functions
(i.e., copying,
printing, faxing [as
applicable]
and scanning) that
are able to be
performed
simultaneously
No copy &
fax at same
time
No copy & fax at
same time
No copy & fax at
same time
No copy &
fax at same
time
No copy &
fax at same
time
No copy &
fax at same
time
12
Print/copy jobs are
not stored on the
Copier/MFD’s hard
drive after printing
Not stored Not stored Not stored Not stored Not stored Not stored
13
Page Description
Language (PDL)
compatibilities,
including version
numbers, are
included
Yes Yes Yes Yes Yes Yes
in CONTRACTOR’s
pricing.
14
COUNTY’s network
and server
operating
system
compatibilities,
including version
numbers, are
included
in CONTRACTOR’s
pricing
15
Which walk-up
copying, faxing or
scanning features, if
any, are not
available
to workstation users
via the unit’s print,
fax
and scan drivers?
All are
available
All are available All are available All are
available
All are
available
All are
available
16
The maximum
Copier/MFD
timeout period for
walk-up users.
999 sec 999 sec 999 sec 999 sec 999 sec 999 sec
17
The Copier/MFDs
can be configured to
securely hold all
print jobs at the
device until
Yes Yes Yes Yes Yes Yes
released using a
userassigned
password number
(Secure Printing)
18
The Copier/MFD
print driver can be
defaulted to require
the use of the
Secure Print
function
Yes Yes Yes Yes Yes Yes
19
Amount of included
RAM memory
dedicated for the
copier, fax (as
applicable), scanner
and printer
functions
4GB 4GB 4GB 4GB 4GB 4GB
20
The maximum
number of fax lines
that each installed
Copier/MFD can
accommodate
3 3 3 3 3 3
21
Each of the installed
model is set from
the factory to
default to copier
functionality as
the priority
document imaging
mode
Yes Yes Yes Yes Yes Yes
22
Each color-capable
Copier/MFD will be
set from the factory
to default to
monochrome
functionality as the
priority document
imaging mode for
both walk-up copy,
scanning and print-
driver users
Yes Yes Yes Yes Yes Yes
23
Monochrome-only
print drivers can be
made available for
users of the color-
capable
Copier/MFDs.
Although this
functionality is
available, vendor
will eliminate from
the drivers and the
Copier/MFD touch
screen panels any
mention of a Color-
Only
copying/printing
mode.
Yes Yes Yes Yes Yes Yes
24
Two-sided one-pass
scanning (i.e.,
Yes Yes Yes Yes Yes Yes
“simultaneous” or
“perfect” scanning)
capability included
25
Stack-feed bypass
tray capable of
feeding multiple #10
envelopes
Yes Yes Yes Yes Yes Yes
26
The model can print
out the internal
user/departmental
tracking data
Yes Yes Yes Yes Yes Yes
27
The internal
user/departmental
tracking data can be
transmitted
electronically via an
included copy/print
tracking and billing
solution to the
CONTRACTOR
Yes Yes Yes Yes Yes Yes
28
Printing can be
controlled and
tracked via the
copy/print
tracking and billing
solution provided by
the CONTRACTOR
Yes Yes Yes Yes Yes Yes
29
Copy tracking data
can be listed
separately from
print tracking data
Yes Yes Yes Yes Yes Yes
for each user or
department being
tracked by the
copy/print tracking
and billing solution
30
The internal
tracking codes can
be submitted
electronically
to the copy/print
tracking and billing
solution on a
prescribed day each
month
Yes Yes Yes Yes Yes Yes
31
User identification
codes can be set up
globally for all
devices and/or on
individual devices
from a remote
location
Yes Yes Yes Yes Yes Yes
32
A brief description
of the most efficient
method of installing
device print, fax and
scan driver software
for each model on
COUNTY
workstations
Executable
file can be
used to
auto install
drivers
Executable file
can be used to
auto install
drivers
Executable file
can be used to
auto install
drivers
Executable
file can be
used to auto
install drivers
Executable
file can be
used to auto
install drivers
Executable
file can be
used to auto
install drivers
33
Banner sheets can
be automatically
Yes Yes Yes Yes Yes Yes
programmed to be
pulled from a
different (color)
paper source than
for the print job
itself
34
Banner sheets
between print jobs
can be programmed
with the network
user’s name and/or
other identifier so
jobs from multiple
distant users can
more easily be
located in high-
volume
environments
Yes Yes Yes Yes Yes Yes
35
The Copier/MFD
model offers
embedded Bates
Stamping
capabilities
No No No No Yes Yes
36
Printing/scanning
to/from a USB
thumb/flash drive is
included on each of
the models
Yes Yes Yes Yes Yes Yes
37
The scanning
system for each
Copier/MFD is
Yes Yes Yes Yes Yes Yes
configured to
support common
network user
authorization,
authentication
schemes and
common directory
protocols such as
LDAP and native
active directory.
The processes are
the same as those
required by the
users’ network login
e.g., user name and
password
38
A user’s name can
be added to the
“From” field for
further verification
of the sender
Yes Yes Yes Yes Yes Yes
39
Each Copier/MFD
need to be
programmed
manually
(remotely or
otherwise)
to incorporate each
authorized user’s
email addresses
Yes Yes Yes Yes Yes Yes
40
Each Copier/MFD
allows scanned
documents to be
encrypted for
security purposes.
Yes Yes Yes Yes Yes Yes
41
Users can choose a
scan file format
available (e.g. PDF,
TIFF, and JPEG) at
the device based on
an application and
preference.
Yes Yes Yes Yes Yes Yes
42
Users wishing to
utilize the included
scan-to-email
function are
authenticated
Yes Yes Yes Yes Yes Yes
43
The device can
create text-
searchable PDF
files from scanned
originals providing
greater access to
documents archived
in shared files,
folders, or future
Electronic
Document
Management
Systems (EDMS)
Yes Yes Yes Yes Yes Yes
applications that the
COUNTY may
implement
44
Multiple pages can
be scanned and
either emailed or
stored without
having to go
back-and-forth
between the device
and the PC
workstation
between each page
Yes Yes Yes Yes Yes Yes
45
The scanning
solution includes
OCR software
with advanced
desktop layout
analysis for
editing, archiving
and sharing
Option Option Option Option Option Option
46
Walk-up
Copier/MFD users
have access to a
full-size integrated
QWERTY keyboard
Option Option Option Option Option Option
47
Users can search for
available network
folders on the
Yes Yes Yes Yes Yes Yes
Copier/MFD screen
to determine where
to send scanned
documents
48
Color scanning
capability is
included on any of
the monochrome
models
Yes Yes Yes Yes Yes Yes
49
The scanning
system can support
common network
user authorization,
authentication
schemes and
common directory
protocols such as
LDAP. The processes
are the same as
those required by
the users’ network
login e.g., user
name and password
A user’s name can
be added to the
“From” field for
further verification
of the sender
Yes Yes Yes Yes Yes Yes
50
The device allows
scanned documents
to be encrypted for
Yes Yes Yes Yes Yes Yes
security purposes
51
The device allows
for scanning to
Electronic
Document
Management
Systems (EDMS) or
Enterprise Content
Management (ECM)
Yes Yes Yes Yes Yes Yes
52
Users can scan to a
Windows share
location or to FTP
(Internet transfer)
on each
Copier/MFD
Yes Yes Yes Yes Yes Yes
53
The device can scan
images into
WYSIWIG web-
based HTML files
No No No No No No
54
The device allows a
user to attach
Document
Management Fields
(e.g. date, name, file
number) to the
document file for
filing/retrieval and
unique
identification
(sometimes referred
to as metadata); the
No No No No No No
metadata or
indexing data can be
automatically
included in the
scanning template
workflow
55
The maximum
resolution of the
scanned image
600 600 600 600 600 600
56
Automatic de-
speckling and de-
skewing of the
scanned image
With OCR
option
With OCR option With OCR
option
With OCR
option
With OCR
option
With OCR
option
57 The color depth of
the scanned image
TBD TBD TBD TBD TBD TBD
58
The ability to scan
to shared network
folder
Yes Yes Yes Yes Yes Yes
59 The ability to scan
to an email address
Yes Yes Yes Yes Yes Yes
60
Email notifications
will be sent
automatically
to the designated
facility key operator
when units are out
of paper, out of
toner or otherwise
require key
operator attention
Yes Yes Yes Yes Yes Yes
61
The finisher for each
Copier/MFD is
internal or external
to the device
Yes Yes Yes Yes External External
62
A brief description
of how prints, faxes
(as applicable) and
copies will be
separated on the
finisher and/or exit
trays of each
Copier/MFD model
User
defined
User defined User defined User defined User defined User defined
63
The finisher support
2-hole punching in
addition to 3-hole
punching (Segment
4a, 4b, 5 and 6 units
only)
Yes Yes Yes Yes Yes Yes
64 The finisher offer
subset stapling
No No No No No No
65
The item numbers
and brand names
for mailing labels
and transparencies
that are compatible
with units
66
The units are able to
run the
transparency
film and mailing
labels from all paper
Yes Yes Yes Yes Yes Yes
sources (drawers
plus bypass),
or if the paper
sources are
restricted when
running this stock,
67
The name and
version level of the
print, fax and scan
driver utilities
(as applicable) that
will be provided to
all workstation
users to enable
functional
connectivity to each
model in each
Equipment Segment
PCL6 for
universal
print v4.5
PCL6 for
universal print
v4.5
PCL6 for
universal print
v4.5
PCL6 for
universal
print v4.5
PCL6 for
universal
print v4.5
PCL6 for
universal
print v4.5
68
The name and
version level of the
device management
utilities that is
provided to each
of the County
Department’s
Information
Technology (IT) staff
members to
monitor and control
each model in each
Equipment Segment
TBD TBD TBD TBD TBD TBD
69
The components or
parts are considered
user-replaceable for
each model.
Further, the
approximate
aggregate time
involvement to
replace these
components or
parts per unit per
month
Toner Toner Toner Toner Toner Toner
70
Email notifications
will be sent
automatically
to the designated
COUNTY key
operator and the
CONTRACTOR’s
assigned technicians
via desktop or
mobile device when
each of the units are
out of paper, out of
toner or otherwise
require key
operator attention
Yes Yes Yes Yes Yes Yes
71
The number of
monochrome and
color impressions
that will be billed if
a user were to
produce a 50-page
letter-size duplex
printed document
containing five color
pages (pages 1, 10,
11, 12 and 50)
EXHIBIT E-1
PRICING SUMMARY FOR ADDITIONAL OPTIONS
A. COPIER/MFD CANON
LIST OF ADDITIONAL OPTIONS/FEATURES, INCLUDING SOFTWARE – M
Item Description 3-Year Lease/
Monthly cost
Seg 1
Seg 1
Seg 1
Extra Cassette
Cabinet
Surge Protector
$8.82
$2.56
$3.00
Model
Canon
Seg 2,3 4
Seg 2,3 4
Seg 2,3,4
Seg 2, 3, 4
Seg 2, 3, 4
Canon IRA 4925-4945
DADF-B1
Cabinet
Single Pass DADF-C1
High Capacity Cassette Feeder E-1
Cassette with Stand (2 x 500) AW-1
Surge Protector
$12.47
$2.56
$24.30
$24.87
$22.44
$3.00
Seg 2, 3, 4
Seg 2, 3, 4
Seg 2, 3, 4
Seg 2, 3, 4
Seg 2, 3, 4
Seg 2, 3, 4
Seg 2, 3, 4
Inner Finisher L-1
Hole Punch Inner Finisher D-1
Staple Finisher AE1
Buffer Pass Unit (needed for AE1)
2/3 Hole Punch for AE-1
Super G 3 Fax Board BH-1
Surge Protector
$20.14
$12.47
$47.09
$5.31
$14.58
$13.91
$3.00
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Paper Deck (3,500 sheets) F1
Staple Finisher AB-2
2/3 Hole Punch Unit A-1
Super G3 Fax Board AX-1
Surge Protector
$37.98
$44.18
$14.58
$14.74
$3.00
Seg 6
Seg 6
Seg 6
Seg 6
Paper Deck E1
Staple Finisher AC-1
Booklet Finisher AC-1
2/3 Hole Punch A1
$37.98
$49.78
$93.35
$14.58
Seg 6
Seg 6
Super G 3 Fax Board
Surge Protector
$12.93
$4.50
All
Segments
Google Drive Access (one time setup charge
based on department size)
Enterprise Document Creation Software (per
user) Cash Price
Single Seat $99.99
All
Segments
Optional – HID Authentication with send to
myself button
$1.50 per user per
month
All
Segments
Optional – Follow-me / Mobile / Tracking*** $5.50 per user per
month
***Scan to Google / Box / OneDrive / Sharepoint
/ Drop Box / Scan to PDF/Win
B. COPIER/MDF CANON – COLOR PRICING
LIST OF ADDITIONAL OPTIONS/FEATURES, INCLUDING SOFTWARE
Item Description 3-Year Lease/
Monthly cost
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Cabinet
Cassette Stand (2 x 550 sheets) AW-1
Inner Staple Finisher L1
Super G 3 Fax BH-1
External Staple Finisher AE-1
2/3 Hole Punch A1
Surge Protector
$2.56
$20.14
$20.14
$13.91
$47.09
$14.58
$3.00
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Seg 3, 4, 5
Canon IRA C5840-Canon C5870
Cabinet Type V
High Cap Cassette Feed Unit A-1
Cassette Stand (2 x 550 sheets) AQ-1
Inner Staple Finisher L1
Inner 2/3 Hole Punch D1
Super G 3 Fax AX1
External Staple Finisher AB2
Booklet Finisher A1
Buffer Pass Unit P2
2/3 Hole Punch A1
Surge Protector
$5.31
$24.87
$20.14
$20.14
$12.47
$14.74
$44.18
$69.47
$5.63
$14.58
$3.00
Seg 6
Seg,6
Seg 6
Seg 6
Seg 6
Seg 6
Seg 6
Canon IRC 270
Paper Deck E-1
Staple Finisher AC1
Booklet Finisher AC1
2/3 Hole Punch A1
Super G3 Fax Board AS2
Surge Protector
$37.98
$49.78
$93.35
$14.58
$13.93
$4.50
C. COPIER/MFD RICOH – MONOCHROME PRICING
LIST OF ADDITIONAL OPTIONS/FEATURES, INCLUDING SOFTWARE
Item Description 3-Year Lease/
Monthly cost
Seg 1
Seg 1
Seg 1
Seg 1
Seg 1
Paper Feed Unit PB 1200 (1 x 250 sheets)
Paper Feed Unit PB 1120 (1 x 500 sheets)
ESPS1 ESP Power Filter
Medium Cabinet Type P
Tall Cabinet Type Q
$4.41
$7.03
$3.00
$6.77
$6.77
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Seg 2,3,4
Ricoh MP 2500– Ricoh MP 5000
Cabinet Type F
Paper Feed Unit PB 3300
Paper Feed LCIT 3290
LCIT RT 3040
Internal Shift Tray
1 Bin Tray
Internal Finisher SR 3250
Finisher SR 3260
Finisher SR 3280
Booklet Finisher SR 3270
Punch Unit PU 3050 NA
Punch Unit PU 3060 NA
Punch Unit PU 3070
Internal Multi Fold Unit FD3010
Bridge Unit BU 3090
OCR Unit Type M 13
Fax option Type M45
PostScript 3 M45
Surge Protector
$2.94
$20.14
$24.30
$24.30
$5.63
$6.65
$18.03
$21.90
$41.08
$45.78
$12.44
$12.44
$12.44
$44.15
$2.56
$4.35
$18.10
$7.64
$3.00
Seg 5,6
Seg 5,6
Seg 5,6
Seg 5,6
Seg 5,6
Ricoh IM 8000-9000
LCIT RT 4080
Finisher SR 4150
Booklet Finisher SR 4160
Punch Unit PU 3090
$29.86
$50.19
$83.67
$12.44
Seg 5,6
Seg 5,6
Seg 5,6
Output Jogger Type M 44
Postscript 3 Type 25
Surge Protector
$5.85
$32.87
$5.00
All
Segments
Follow-Me and Mobile Printing $55 per device per
month
All
Segments
Google Access $35.22
D. COPIER/MFD RICOH – COLOR PRICING
LIST OF ADDITIONAL OPTIONS/FEATURES, INCLUDING SOFTWARE:
Item Description 3-Year Lease/
Monthly cost
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 1, 2
Seg 3.4
Paper Feed PB3300 (2 x 550)
Cabinet Type F
One Bin Tray BN 3130
Internal Shift Tray SH 3080
Internal Finisher SR 3250
Punch Unit PU 3070
Punch Unit PU 3080
Booklet Finisher SR 3270
Bridge Unit BU3090
PostScript 3 Unit Type M37
OCR Unit Type M13
Fax Option M37
Fax Memory M19
Surge Protector
Ricoh IMC 3510-IMC 6000
$20.14
$3.20
$6.65
$5.63
$18.03
$12.44
$12.44
$45.78
$2.56
$7.39
$4.35
$16.02
$1.09
$3.00
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Seg 3,4
Paper Feed PB3280 (2 x 550)
Cabinet Type A5
One Bin Tray BN 3130
Internal Shift Tray SH 3080
Internal Finisher SR3310
Punch Unit PU3070
Punch Unit PU3080
Booklet Finisher SR 3270
Bridge Unit BU3090
PostScript 3 Unit Type M37
OCR Unit Type M13
Fax Option M37
Fax Memory M 19
Surge Protector
$20.14
$2.94
$6.65
$5.63
$21.90
$12.44
$12.44
$45.78
$2.56
$7.39
$4.35
$16.02
$1.09
$3.00
Seg 4,5 Ricoh IMC 6500 Ricoh IMC8000
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
Seg 4,5
LCIT RT4060
LCIT RT4070
Finisher SR4150
Booklet Finisher SR4160
Punch Unit PU3090
Cooling Fan Type M26
Cover Interpose CI 4050
Output Jogger Type M25
Multifolding Option FD 4010
Multifolding Option FD 4020
Punch Unit PU 5050NA
Tab Sheet Holder M2
Post Script 3 M42
IPDS Unit Type 42
OCR Type M13
Fax Option Type M42
Surge Protector
$38.72
$76.02
$50.19
$83.67
$14.80
$8.41
$57.93
$5.85
$146.33
$188.70
$14.66
$1.00
$7.39
$21.07
$4.35
$17.62
$5.00
D MPS – HP Devices
Segment PPM/
Speed
MFD Model Monthly
Lease Cost
Cost Per
Copy/ B&W
Cost Per
Copy/ Color
1 15-20 HP E82650 $75.38 $.005
2 21-30 HP E82650 $75.38 $.005
3 31-40 HP E87740 $137.75 $.005 $.05
4 41-69 HP E87760 $160.69 $.005 $.05
5
70-90 HP E82670
$105.01
$.005
6 90+ HP 87770 (70 ppm color) $268.15 .005 .05
LIST OF ADDITIONAL OPTIONS/FEATURES, INCLUDING SOFTWARE:
Item Description 3 Yr Lease Cost
Seg 1-6 Cassette with Stand (2 x 500) $12.56
Seg 1-6
Inner Staple Finisher $18.14
Seg 1-6 Hole Punch Inner Finisher $8.26
Seg 1-6 High Capacity External Finisher $34.92
Seg 1-6 Hole Punch External Finisher $9.60
Seg 1-6 Paper Deck (3,500 sheets) $23.24
Seg 1-6 High Capacity Cassette (2000 sheet) $17.63
Seg 1-6 Fax Kit $5.14
Seg 1-6 Surge Protector $5.00
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3713 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with WSP USA, Inc., effective September 30, 2024, to increase the payment limit by
$100,000 to a new payment limit of $850,000 and to extend the term through September 30, 2025, for
on-call construction management services, Countywide. (100% Various Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Amendment to Consulting Services Agreement with WSP USA, Inc., Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Consulting Services
Agreement (contract)amendment with WSP USA,Inc.,effective September 30,2024,to increase the payment
limit by $100,000 to a new payment limit of $850,000 for on-call construction management services,and to
extend the term from September 30,2024,to September 30,2025,Countywide.(County Project No.:Various)
(All Districts)
FISCAL IMPACT:
Work performed under this amendment is funded by developer fees,local,state and federal funds for local
road, flood control, and airport projects. (100% Various Funds)
BACKGROUND:
The Public Works Department is involved in various projects in the County that require construction
management services for roads,flood control,and airport projects.WSP USA,Inc.is one of seven firms
contracted to provide construction services on an “on-call”basis.The consultant may augment Public Works
staff on an as-needed basis.They may be used as an extension of Public Works staff during busy times when
extra help is needed or when in-house expertise is not available.
On September 21,2021,the Board of Supervisors approved an initial contract with WSP USA,Inc.in the
amount of $350,000 for construction management services for the Public Works Department.The term of the
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agreement expires on September 30, 2024.
Amendment #1,which was approved by the Board of Supervisors on June 7,2022,increased the payment limit
by $400,000 from $350,000 to $750,000.
This amendment will increase the payment limit to $850,000,and extend the contract term from September 30,
2024,to September 30,2025,which is necessary for the continuation of on-call construction management
services through the completion of the Storm Drain Repair Project,which WSP USA,Inc.is currently
providing construction management services under Task Order 4.WSP USA,Inc.was selected for construction
management services of these projects through a qualification-based selection in accordance with Caltrans
Local Assistance Procedures Manual (LAPM).The projects are anticipated to be completed within the next
year.
Government Code Section 31000 and 4525 authorizes the County to contract for services,including the type of
construction management services that WSP USA, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval from the Board of Supervisors,the Storm Drain Repair Project will experience delays and
added costs as the County solicits for new professional services.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3714 Name:
Status:Type:Consent Item Passed
File created:In control:10/3/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Memorandum of
Understanding with the City of San Ramon to pay the City $20,000 to participate in the San Ramon
Valley Street Smarts Program, for the period July 1, 2024 to June 30, 2025, San Ramon area. (10%
Local Road Funds and 90% Livable Communities Trust Funds)
Attachments:1. CCC Street Smarts MOU, 2. Attachment A - 2024-2025 Work Plan, 3. Attachment B - 2024-2025
Financial Plan
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:MOU with City of San Ramon to participate in the San Ramon Valley Street Smarts Program,
San Ramon area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Memorandum of
Understanding (MOU)with the City of San Ramon (City)to pay the City $20,000 for the County's share of
program costs,to participate in the San Ramon Valley Street Smarts Program (Street Smarts Program),for the
period July 1, 2024 through June 30, 2025, San Ramon area. (District II)
FISCAL IMPACT:
In addition to the $20,000 payment to the City,the County will incur labor costs for staff to attend program
meetings. All costs will be charged to the Local Road Fund.
An allocation of $20,000 has been approved to be transferred from The Livable Communities Trust Fund to the
Local Road Fund.
BACKGROUND:
The Street Smarts Program is a collaborative effort among the County Public Works Department,the City of
San Ramon,the Town of Danville,the San Ramon Valley Unified School District,and the San Ramon Valley
Fire Protection District to support traffic,bicyclist,and pedestrian safety for school children.It supports goal
five of the Smart Growth Action Plan to help fund transit and other transportation improvements that foster
smart growth principles.The County has participated in this program since 2004 by funding a share of the costs
to implement the program.During Fiscal Year 2024/25,the City of San Ramon is administering the program
and is requesting that the County fund a total of $20,000 for program development and administrative support
services.On November 28,2023,the Board of Supervisors approved an allocation of $20,000 from the Livable
Communities Trust Fund to the Public Works Department to participate in the Street Smarts program for
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Communities Trust Fund to the Public Works Department to participate in the Street Smarts program for
FY2024/25.
The Public Works Director,or designee,will execute on behalf of the County,a MOU with the City to
participate in the Street Smarts Program for the period July 1,2024 through June 30,2025.The MOU is
attached in its substantially final form and will be executed in a form approved by County Counsel.
The Street Smarts Program campaign is implemented through the collaborative effort of the Street Smarts
Advisory Committee (Advisory Committee),which meets periodically to implement program components.The
Advisory Committee has adopted several large-scale programs to be implemented. They include the following:
-Street Smarts Media Press Release:A press release will be sent out prior and following Program Events.The
release will encourage members of the media and the public to learn about Street Smarts'traffic safety
education events for the upcoming school year.
-Elementary and Middle School Safety Assemblies and Video Contest:Street Smarts will implement engaging
safety assemblies at all 22 elementary and eight middle schools in the San Ramon Valley,teaching students the
fundamentals of bicycle and pedestrian safety.Additionally,a Video Contest for middle and high school
students offering the opportunity to explore traffic safety through creative,short videos on bicycle and
pedestrian themes.
-Community Bicycle Rodeo/Festival:As a component of Street Smarts'Safe Routes to School Efforts,Street
Smarts is planning a Community Bicycle Rodeo/Festival for Fall 2025.This event will provide students with a
safe and supervised environment to practice their cycling and traffic safety skills,promoting confidence and
responsible behavior on the road.
-High School:Street Smarts is partnering with CHP Start Smart to offer a free two-hour driver safety education
class for new and prospective teenage drivers,along with their parents or guardians.Held twice a year at each
of the four high schools,these presentations provide a vital opportunity for families to discuss important
driving laws,responsibilities,and expectations.Our goal is to promote safe driving habits and enhance safety
around SRVUSD schools.
-Community Outreach Efforts:Street Smarts staff will participate in multiple community events as part of its
outreach efforts.At the events,Street Smarts staff will feature traffic safety educational materials and engaging
activities for children, fostering awareness and promoting safe practices.
The Street Smarts Program advances traffic,bicyclist,and pedestrian safety within the San Ramon Valley.For
these reasons,Supervisor Andersen recommends that the Board of Supervisors approve continuing participation
in the program during Fiscal Year 2024/2025 and allocating an award of $20,000 for program support and
administrative services.
CHILDREN'S IMPACT STATEMENT:
The Street Smarts Program supports Outcome 5:Communities are Safe and Provide a High Quality of Life for
Children and Families.
CONSEQUENCE OF NEGATIVE ACTION:
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Contra Costa County will no longer be a participant in the Street Smarts Program.
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CITY OF SAN RAMON
OFFICE OF THE CITY MANAGER
7000 BOLLINGER CANYON ROAD
SAN RAMON, CALIFORNIA 94583
PHONE: (925) 973-2500
WWW.SANRAMON.CA.GOV
City Council 973-2530 City Clerk: 973-2539 Parks & Community Services: 973-3200 Planning: 973-2560
City Manager: 973-2530 Human Resources: 973-2523 Police Services: 973-2700 Public Services: 973-2800
City Attorney: 973-2549 Finance Department: 973-2609 Engineering Services: 973-2670
July 9, 2024
Warren Lai
Public Works Director
Contra Costa County Public Works Department
255 Glacier Drive
Martinez, CA 94553
RE: Memorandum of Understanding – 2024/2025 Street Smarts Program
Program Development and Administration Staffing Services
Dear Mr. Lai:
The City of San Ramon (“City”) is pleased to continue to partner with Contra Costa County (“County”) in
the implementation of programs, such as the Street Smarts Program, that are of importance to the San
Ramon Valley and on issues, which do not recognize political boundaries.
This Memorandum of Understanding (MOU) outlines the apportionment of duties and responsibilities
between the City and County regarding the provisions of the Street Smarts Program development,
materials, and administrative staffing services for the 2024/2025 Program Year.
1. Program Background
The Street Smarts Program is a traffic safety public education campaign that is implemented valley-
wide through the collaborative efforts of the City of San Ramon, Town of Danville, Contra Costa
County, San Ramon Valley Unified School District, and the San Ramon Valley Fire Protection District.
The Program is funded and directed by the five primary public agencies listed above with additional
funds provided by private sponsors, including the San Ramon Valley Council of PTAs. The federal
Safe Routes to School Program will fund significant components of the Street Smarts efforts during
the 2024/2025 Program Year. On an annual basis, each of the five public agencies appropriate funds
for Program development, materials, and administrative costs.
This MOU outlines the provisions of Program development, materials, and Program administrative
services to the County, by the City, for the 2024/2025 Program Year.
2. Responsibilities of the City and the County
A. The City shall:
a. Program staffing services within unincorporated Contra Costa County (in the geographic
area known as the San Ramon Valley and as defined by the San Ramon Valley Unified
RE:Memorandum of Understanding -2024/2025 Street Smarts Program
July 9,2024
Page 2 of3
School District)as outlined in the Street Smarts Program 2024/2025 Work Plan
(Attachment A)and 2024/2025 Financial Plan (Attachment B).
b.Continue to participate in the Street Smarts Advisory Committee and contribute staff
time towards the ongoing implementation of the Program.
B.The County shall:
Contribute Ten Thousand Dollars ($10,000.00)in funds to the City of San Ramon for its
share of the Program's administrative staffing costs outlined in Attachments A and B for
the 2024/2025 Program Year.
Contribute Ten Thousand Dollars ($10,000.00)in funds to the City of San Ramon for its
share of the Program's general support costs for the 2024/2025 Program Year.
Continue to participate in the Street Smarts Program Advisory Committee and
contribute staff time towards the ongoing implementation of the Program during the
2024/2025 Program Year.
a.
b.
c.
3.Unsanctioned Programs
A public agency partner may choose to conduct programs or activities within their jurisdiction using
the Street Smarts brand.These are known as Unsanctioned Programs and are individual agencies'
efforts to promote Traffic Safety Education or enhance the Street Smarts brand beyond those
identified in the 2024/2025 Work Plan.
Examples of Unsanctioned Programs include the Town of Danville's efforts to include the Street
Smarts logo on Traffic Safety Education pamphlets at schools or the City of San Ramon's Safe Routes
to School My Beat /My School Officer Program.
All financial and human resources used to implement Unsanctioned Programs must be borne by the
sponsoring agency.The Valley-wide Street Smarts Program budget and other resources shall not be
used.
4.Modifications
The Program Work Plan may be augmented at any time during the Program year,subject to the
review and agreement of both parties.All Work Plan modifications shall be documented in writing
and shall be executed with an amended MOU.
5.Termination
This MOU is in effect beginning July 1,2024 and ending June 30,2025.
6.Renewal
This MOU may be renewed beyond this Program Year,subject to the review and agreement of both
parties.All MOU renewals shall be documented in writing and shall be executed with an amended
MOU.
If you agree to the terms and conditions above,please execute this MOU on both originals to
indicate your acceptance and return one original for our files.
We look forward to continuing our collaboration on programs of regional significance.Please do not
hesitate to contact Steven Spedowfski,Deputy City Manager at (925)973-2632 if you have any
questions.
RE:Memorandum of Understanding -2024/2025 Street Smarts Program
July 9,2024
Page 3 of3
7.Authority
The parties executing this MOU certify that they have the proper authority to bind their respective
entities to all terms and conditions set forth in this MOU.
City of San Ramon ("City")Contra Costa County ("County")
jItA
^T^ven Spedo\A/fski,City Manager Date Warren Lai,Director
Public Works
Date
APPROVED AS TO FORM:
Date
ATTEST:
Christina Franco,Oity Clerk
ATTACHMENT A
Street Smarts 2023/2024 Work Plan, page 1 of 4
San Ramon Valley
2024/2025 PROGRAM WORK PLAN
Revised: June 24, 2024
PROGRAM AREA
1. Elementary School Safety Assembly
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as the primary point of contact and personal interface with San Ramon
Valley Unified School District (SRVUSD) Administrative Staff, Principal and
school office staff for scheduling;
▪ Produce and develop Traffic Safety Presentations; and
▪ Purchase and order Traffic Safety prizes and supplies, as needed for assemblies.
Roles & Responsibilities for Street Smarts Assistant:
▪ Assist and deliver Traffic Safety to students at school site assembly; and
▪ Provide assistance with data entry and follow up.
Roles & Responsibilities for Advisory Committee Members:
▪ Advisory Committee will support and attend School Assemblies, if possible.
▪ Advisory Committee will support and attend Bike Safety Assemblies, if possible.
2. Community Bike Rodeo
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as the lead in coordinating Community Bike Rodeo;
▪ Make regular posts to social media accounts, including Facebook, Instagram and
Twitter;
▪ Design and upload flyers to Street Smarts website;
▪ Develop and promote event through local Press Releases, SRVUSD (Peach Jar)
distribution email system and Town and City Activity Guides and newsletters;
▪ Coordinate participating vendors, agencies, Police and Fire Departments, Bike
Organizations, and sponsors for participation;
▪ Coordinate and recruit volunteers from local schools, groups and City Programs;
and
▪ Purchase Traffic Safety prizes and supplies, as needed.
Roles & Responsibilities for Street Smarts Assistant:
▪ Assist with the coordination of planning event;
▪ Provide assistance to Program Coordinator on day of event; and
Roles & Responsibilities for Advisory Committee Members:
▪ Advisory Committee will support and attend Bike Rodeo, if possible; and
▪ Coordinate and recruit volunteers from local City/Town/County Groups and
Programs.
Street Smarts 2024/2025 Work Plan, page 2 of 4
3. Middle School Bike Safety Assemblies
Roles & Responsibilities for Street Smarts Coordinator:
▪ Schedule and coordinate the Bike Safety Assemblies with middle school Principals
at each of the eight San Ramon Valley District (SRVUSD) campuses;
▪ Coordinate schedule with staff leading the assembly; and
▪ Purchase Traffic Safety prizes and supplies, as needed.
Roles & Responsibilities for Street Smarts Assistant:
▪ Assist and deliver Traffic Safety message to students at school site assembly; and
▪ Provide assistance with data entry and follow up.
Roles & Responsibilities for Advisory Committee Members:
▪ Advisory Committee will support and attend Bike Safety Assemblies, if possible.
4. Middle and High School “Be Reel” Video Contest
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as the primary point of contact and personal interface with the community
(including schools and cable stations) for the Video Contest;
▪ Serve as the lead in coordinating Video Contest submittals, issuing invitations,
etc.;
▪ Make regular posts to social media accounts, including Facebook and Twitter;
▪ Maintain and upload flyers, marketing, promotion and videos to Street Smarts
website;
▪ Coordinate, plan, and implement the Video Contest Awards Ceremony, online or
in person; and
▪ Purchase awards and prizes.
Roles & Responsibilities for Street Smarts Assistant:
▪ Provide assistance with dissemination of Video Contest information and collection
of banners; and
▪ Provide assistance with data entry for Video Contest and related special events.
Roles & Responsibilities for Advisory Committee Members:
▪ Advisory Committee will continue to support and attend the Video Contest
Awards Ceremony, if available.
5. High School “Start Smart” Classes
Roles & Responsibilities for Street Smarts Coordinator:
▪ Schedule and coordinate the “Start Smart” events with high school Principals at
each of the four (SRVUSD) campuses;
▪ Support (SRVUSD) with the dissemination of high school program information,
etc.;
▪ Maintain and upload flyers, marketing and promotion to Street Smarts website;
▪ Serve as liaison with (SRVUSD) and California Highway Patrol (CHP); and
▪ Serve as lead in purchasing prizes, subject to approval of current program
sponsor.
Roles & Responsibilities for Street Smarts Assistant:
Street Smarts 2024/2025 Work Plan, page 3 of 4
▪ Provide assistance with dissemination of Event information as needed.
Roles & Responsibilities for City of San Ramon Staff:
▪ San Ramon police will attend on-campus “Start Smart” events, when possible.
Roles & Responsibilities for Town of Danville Staff:
▪ Danville police will attend and present at on-campus “Start Smart” events, when
possible.
Roles & Responsibilities for Advisory Committee Members:
▪ Advisory Committee will continue to support, attend and present introduction at
a “Start Smart” Class, if available.
6. Federal Safe Routes to School Component
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as the primary point of contact for Street Smarts’ federally funded Safe
Routes to School education and encouragement program components, such as
assemblies and bike rodeos, when possible; and
▪ Manage temporary part-time employee.
Roles & Responsibilities for Street Smarts Assistant:
▪ Implement bike rodeo event, assemblies, encouragement and education program
components, under the direction of the Street Smarts Coordinator;
▪ Develop Safe Routes to School toolkits for bike rodeos, for use by community
members, community groups, schools and PTAs;
▪ Develop more efficient delivery models for Safe Routes to School Program
components, including assemblies and rodeos, under the direction of the Street
Smart Coordinator;
▪ Deliver assemblies and bike rodeo event; and
▪ Attend and represent the Street Smarts Program at Community Outreach Events.
Roles & Responsibilities for City of San Ramon Staff:
▪ San Ramon police will attend on-campus educational events, such as assemblies
and bike rodeos, when possible.
Roles & Responsibilities for Town of Danville Staff:
▪ Danville police will attend on-campus educational events, such as assemblies and
bike rodeos, when possible.
7. Community Marketing: News Articles & Media
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as the primary Street Smarts Program newsletter article and press release
writer;
▪ Serve as coordinator to distribute press releases to the media;
▪ Serve as the primary editor for written work of contractors; and
▪ Serve as the primary Street Smarts Program website editor and coordinator.
Roles & Responsibilities for Advisory Committee Members:
▪ Serve as internal editors to modify generic newsletter articles, with additional
Street Smarts information, to suit their agencies’ needs, as applicable; and
▪ Forward news articles to their Public Information Officers IT departments for
Street Smarts 2024/2025 Work Plan, page 4 of 4
upload onto agency websites and distribution through internal and external
newsletters.
8. Community Marketing: Community Events
Roles & Responsibilities for Street Smarts Coordinator:
▪ Determine which events Street Smarts will participate in during the year;
▪ Schedule coordinator and temporary part-time employee to deliver Safe Routes to
School Program components at community outreach events; and
▪ Manage inventory of promotional and informational items.
Roles & Responsibilities for Street Smarts Assistant:
▪ Oversee the delivery of Safe Routes to School Program components at community
outreach events; and
▪ Serve as the primary Street Smarts personnel responsible for distributing program
materials to public places, such as community centers and libraries.
Roles & Responsibilities for Advisory Committee Members:
▪ Attend community events as Street Smarts representatives, when possible.
9. Administration
Roles & Responsibilities for Street Smarts Coordinator:
▪ Serve as primary contact person for the Street Smarts Program;
▪ In concert with City of San Ramon Deputy City Manager, develop the annual
Street Smarts Financial Plan and present to San Ramon Valley Street Smarts
Advisory Committee;
▪ Maintain and update the Street Smarts website;
▪ Oversee the social media elements of the Street Smarts Program;
▪ Maintain inventory of Street Smarts Program supplies;
▪ Coordinate fundraising efforts on an as-needed basis with the City of San Ramon;
and
▪ Attend meetings within the San Ramon Valley wide including the following:
▪ Town of Danville: Approximately 6 hours per year (including transportation
staff meetings – as permitted),
▪ Contra Costa County: Approximately 4 hours per year, as permitted; and
▪ Attend public agency council meetings and present annual Street Smarts
Program accomplishments.
Roles & Responsibilities for City of San Ramon Staff:
▪ Serve as treasurer for Street Smarts Program (holds Street Smarts funds); and
▪ Process invoices, donations, contracts and financial transactions.
▪ Serve as the primary point of contact for administration of the federal Safe Routes
to School grant ; and
▪ Coordinate fulfillment of the federal Safe Routes to School grant requirements.
REVENUE (ESTIMATE)
Public Agency Contributions
CITY OF SAN
RAMON
TOWN OF
DANVILLE
CONTRA
COSTA
COUNTY
SRVUSD SRVFPD TOTAL
General Program Support $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
Administrative Support $25,000 $10,000 $10,000 $45,000
Total Public Agency Contributions $35,000 $20,000 $20,000 $10,000 $10,000 $95,000
Funding/Community Contributions / Sponsorships
Public Agency Contributions (breakdown above)$95,000
Safe Routes to School Federal Grant $97,750
San Ramon Valley Council of PTAs $750
State Farm Grant $15,000
Transfer In/Fund Reserve $109,598
Total Revenue Contributions $318,098
EXPENDITURES (ESTIMATE)
SRTS Program Leaders
Street Smarts Coordinator (Salary/Benefits)$201,628
Part-time Program Assistants $15,000
Total SRTS Program Leaders $216,628
Professional Services
Video Production Services $1,500
Marketing & Promotional Items $12,000
Printing & Advertising Services $2,000
Web Site/Development Services $2,500
Graphic Design Services $4,000
Event Production Services $2,000
Online Services $4,000
Total Professional Services - Other $28,000
Operations
Office Equipment / Supplies $12,170
Postage $300
Rents and Leases - Events 2 $1,000
Vehicle $57,000
Mileage $1,500
Meetings, Conferences, Trainings $1,500
Total Operations $73,470
Total Expenses $318,098
FY 2024 - 2025 Estimated Budget
ATTACHMENT B
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3715 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with UNICO Engineering, Inc., effective September 30, 2024, to increase the payment
limit by $150,000 to a new payment limit of $500,000 and to extend the term through September 30,
2025, for on-call construction management services, Countywide. (100% Various Funds)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Amendment to Consulting Services Agreement with UNICO Engineering, Inc., Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Consulting Services
Agreement (contract)amendment with UNICO Engineering,Inc.,effective September 30,2024,to increase the
payment limit by $150,000 to a new payment limit of $500,000 for on-call construction management services,
and to extend the term from September 30,2024,to September 30,2025,Countywide.(County Project No.:
Various) (All Districts)
FISCAL IMPACT:
Work performed under this amendment is funded by developer fees,local,state and federal funds for local
road, flood control, and airport projects. (100% Various Funds)
BACKGROUND:
The Public Works Department is involved in various projects in the County that require construction
management services for roads,flood control,and airport projects.UNICO Engineering,Inc.is one of seven
firms contracted to provide construction services on an “on-call”basis.The consultant may augment Public
Works staff on an as-needed basis.They may be used as an extension of Public Works staff during busy times
when extra help is needed or when in-house expertise is not available.
On September 21,2021,the Board of Supervisors approved an initial contract with UNICO Engineering,Inc.in
the amount of $350,000 for construction management services for the Public Works Department.The term of
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the agreement expires on September 30, 2024.
This amendment will increase the payment limit to $500,000,and extend the contract term from September 30,
2024,to September 30,2025,which is necessary for the continuation of on-call construction management
services through the completion of the San Pablo Dam Road Signal Hardware Upgrades Project and the
Briones Area Guardrail Project,which UNICO Engineering,Inc.is currently providing construction
management services under Task Order 3 and 5 respectively.UNICO Engineering,Inc.was selected for
construction management services of these projects through a qualification-based selection in accordance with
Caltrans Local Assistance Procedures Manual (LAPM).The projects are anticipated to be completed within the
next year.
Government Code Section 31000 and 4525 authorizes the County to contract for services,including the type of
construction management services that UNICO Engineering, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval from the Board of Supervisors,the San Pablo Dam Road Signal Hardware Upgrades and
Briones Area Guardrail Project will experience delays and added costs as the County solicits for new
professional services.
CONTRA COSTA COUNTY Printed on 1/10/2025Page 2 of 2
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3716 Name:
Status:Type:Consent Item Passed
File created:In control:10/7/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an amendment to an
existing Joint Use Agreement between the County and West Contra Costa Unified School District for
approximately 2,407 square feet of clinic space located at 4300 Cutting Blvd., in Richmond, to extend
the term for another ten years, with no rent, as requested by the Health Services Department. (No
fiscal impact)
Attachments:1. JUA-KHS Health Clinic - Partially executed
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:First Amendment to Joint Use Agreement with West Contra Costa Unified School District for
4300 Cutting Blvd., Suite 505, Richmond
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute an Amendment to an existing
Joint Use Agreement between the County and West Contra Costa Unified School District for approximately
2,407 square feet of clinic space located at 4300 Cutting Blvd.,in Richmond,to extend the term for another ten
years, with no rent, as requested by the Health Services Department.
FISCAL IMPACT:
No Fiscal Impact
BACKGROUND:
In 2014,the County received a Health Resources and Services Administration Grant for a School-Based Health
Center from the U.S.Department of Health and Human Services.The funds were used to renovate Room 505
at John F.Kennedy High School in Richmond to create a stationary health clinic to replace the County’s mobile
clinic.The stationary clinic allows the County to increase access to services to low-income children and
adolescents in Richmond. The County has operated this clinic for the past ten years.
This Amendment will allow the County to continue to operate the health clinic at this site.
CONSEQUENCE OF NEGATIVE ACTION:
The County would need to either incur additional expenses to relocate the clinic or close this clinic and return
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The County would need to either incur additional expenses to relocate the clinic or close this clinic and return
to using the mobile clinic to bring services to the low-income children and adolescents in Richmond.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-3717 Name:
Status:Type:Consent Item Passed
File created:In control:10/22/2024 BOARD OF SUPERVISORS
On agenda:Final action:11/5/2024 11/5/2024
Title:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with Dewberry Engineers, Inc., effective September 30, 2024, to extend the term through
September 30, 2025, for on-call construction management services, with no change to the payment
limit of $350,000, Countywide. (No fiscal impact)
Attachments:
Action ByDate Action ResultVer.Tally
approvedBOARD OF SUPERVISORS11/5/2024 1 Pass
To:Board of Supervisors
From:Warren Lai, Public Works Director/Chief Engineer
Report Title:Amendment to Consulting Services Agreement with Dewberry Engineers, Inc., Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a Consulting Services
Agreement (contract)amendment with Dewberry Engineers,Inc.,effective September 30,2024,to extend the
term through September 30,2025,for on-call construction management services,with no change to the
payment limit of $350,000, Countywide. (County Project No.: Various) (All Districts)
FISCAL IMPACT:
Work performed under this amendment is funded by developer fees,local,state and federal funds for local
road, flood control, and airport projects. (100% Various Funds)
BACKGROUND:
The Public Works Department is involved in various projects in the County that require construction
management services for roads,flood control,and airport projects.Dewberry Engineers,Inc.is one of seven
firms contracted to provide construction services on an “on-call”basis.The consultant may augment Public
Works staff on an as-needed basis.They may be used as an extension of Public Works staff during busy times
when extra help is needed or when in-house expertise is not available.
On September 21,2021,the Board of Supervisors approved an initial contract with Dewberry Engineers,Inc.in
the amount of $350,000 for construction management services for the Public Works Department.The term of
the agreement expires on September 30, 2024.
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This amendment will extend the contract term from September 30,2024,to September 30,2025,which is
necessary for the continuation of on-call construction management services through the completion of the Bay
Point Trash Capture Project,which Dewberry Engineers,Inc.is currently providing construction management
services under Task Order 1.Dewberry Engineers,Inc.was selected for construction management services of
these projects through a qualification-based selection in accordance with Caltrans Local Assistance Procedures
Manual (LAPM). The projects are anticipated to be completed within the next year.
Government Code Section 31000 and 4525 authorizes the County to contract for services,including the type of
construction management services that Dewberry Engineers, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval from the Board of Supervisors,the Bay Point Trash Capture Project will experience delays
and added costs as the County solicits for new professional services.
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