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HomeMy WebLinkAboutMINUTES - 09291987 - T.1 TO, BOARD OF SUPERVISORS FROM: Harvey E. Bragdon, Cwtra Director of Community Development C^st VJLa , DATE: September 15, 1987 COU* SUBJECT: Acceptance of Funds from the Contra Costa County TSM Committee '` SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND Alm JUSTIFICATION RECOMMENDATION: That the Chairperson be authorized ( 1) to accept on behalf of the County $80 ,000 from the Contra Costa County TSM Committee, ( 2) to nominate a representative of the Board as a member to the TSM Grant Oversight Committee, and ( 3 ) to direct the Community Development Department to contract with an outside agency or person to provide TSM coordinator services. FINANCIAL IMPACT No negative impact on County funds. BACKGROUND As a condition of the agreement between Edward A. Dimick, the County of Contra Costa, the Redevelopment Agency of Contra Costa County, and certain developers doing business in the redevelop- ment area of Pleasant Hill BART, a sum of $80 ,000 was placed in escrow to be used for the purposes for which the Contra Costa County TSM Committee was formed: ( 1) to study traffic problems associated with residential and office development in Central Contra Costa County, and ( 2) to promote adoption of measures to mitigate those problems. The TSM Committee, by resolution, has determined that the County be the vehicle by which the above purposes/goals be accomplished and that funds in the amount of $80,000 are available to cover such costs. Whereby the TSM Committee further determined that $40 ,000 of the $80,000 be used for the award of grants to an agency( ies) as most deserving, the TSM Committee recommended a grant oversight com- mittee to review TSM proposals and that such a committee consists of one Board member and four members of the former TSM Committee. Due to the Community Development Department' s role in the trans- portation area, it is appropriate that it handle the Response For Proposals (RFP' s) leading to the selection of the TSM coordina- tor. RDV: jn: ltsmfunds.dry CONTINUED ON ATTACHMENT: YES SIGNATURE: 4 '%_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM A ON OF OACOMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON September 29, 1987 APPROVED AS RECOMMENDED OTHER X ACCEPTED $80,000 from the Contra Costa County TSM Committee; DIRECTED Community Development Department to contract with an outside agency or person to provide TSM coordinator services; and AUTHORIZED a Certificate of Appreciation for the Contra Costa County TSM Committee. VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT -` AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: Community Development Department ATTESTED County Administrator's Office P_HIL BATCHELOR. CLERK OF THE BOARD OF County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR TSM Committee BY ,DEPUTY M382/7-83 CONTRA COSTA COUNTY TSM COMMITTEE The Transportation System Management (TSM) Committee having met in its official capacity on September 2, 1987 in the City of Martinez, California does hereby resolve: Whereas the Contra Costa County TSM Committee was established in September 1986 with the purpose of using $80,000 to 1) study traffic relief measures and 2) propose TSM measures; and Whereas the TSM Committee, originally comprised of one member of the Board of Supervisors, one member of CBCC, one member of the Sierra Club, one member of the Contra Costa Council , and one member of the Contra Costa Centre Association; and Whereas the TSM Committee in December, 1986 and January, 1987 reviewed, accepted and agreed that $40,000 should be set for use by the County to proceed to contract for services to develop and provide a County TSM Coordinator function; and Whereas the TSM Committee was expanded in March to include the cities of Pleasant Hill , Walnut Creek, Concord, Clayton and Martinez, and the Sierra Club; and Whereas in June, 1987 the Board appointed a replacement for Supervisor Sunne Wright McPeak as its representative and Chair of the TSM Committee; and Whereas the expanded TSM Committee explored the use of public relations functions to assist the alleviation of traffic, including research, brochures to new residents and new employees, coordination with businesses, students, senior citizens, and disabled persons; and Whereas the expanded TSM Committee prefers activities which actually alleviate traffic and develop alternative transportation to the single occupant vehicle; and Whereas the expanded TSM Committee reviewed and adopted the concept of establishing a granting program for TSM projects; and Whereas the expanded TSM Committee accepted the criteria for such a matching grant program; and Whereas the expanded TSM Committee adopted a scope of work for the County's TSM Coordinator function; and Whereas the By-Laws provide that the TSM Committee shall conclude its work within 9 to 12 months; and Now therefore be it resolved that the TSM Committee authorizes the Chair to turn over to the County the amount of $80,000 for the continuation of the TSM Committee's purposes and decisions; and Be it further resolved that $40,000 of the total amount shall be used for the purpose of .engaging contract services to establish a TSM Coordinator position to support program implementation and public relations activities, as specified in Attachment "A" by the County; and Be it further resolved that the TSM Committee recommends that the Board 'seek an on-going funding source for this function in order to ensure a minimum of .three years retention of this function; and Be-it further resolved that the balance of $40,000 of the total amount shall be used to fund TSM projects, such determination to be made by a special committee of the Board comprised of one Board member and four members of the former TSM Committee and that such decisions shall be made based upon the schedule and guidelines in Attachment "B"; and Be it finally resolved that this TSM Committee has completed its responsibilities and duly disbands effective September 1987. Yes ---- Dimmick, Carney, Williamson, Campbell , Moulton, Cook, deFalco, Koch, Aiello No ---- None Absent - Menessini , Grant, Bovat, Bjerke Aouise'Ai�ello Chair, T Committee Attachments - .A and B RdV:dsp(9.9.87) dp9:TSMresol .t09 ATTACHMENT "A" TRANSPORTATION SYSTEM MANAGEMENT (TSM) COORDINATOR Scope of Work I . Administration of the Pleasant Hill Bart TSM Ordinance Staff TSM Advisory Committee established pursuant to the Pleasant Hill Bart TSM Ordinance. Review and evaluate employee surveys. - Ensure compliance with the TSM Ordinance. - Accept, evaluate TSM plans and make recommendations as appropriate. - Prepare an analysis on Ordinance implementation for a report to the Board of Supervisors within three (3) months of the date of hire. - Compile and publish an Annual Report which assesses compliance and recommends alternatives appropriate to individual firms or property owners. - Establish and maintain relationships with affected property owners, businesses and TSM coordinators in order to enhance program effectiveness. II . Administration of the Countywide TSM Ordinance and Program - Develop Survey. - Develop mailing list of employers and property owners per ordinance requirements; mail requests for compliance. - Develop implementation plan with target dates by employer group. This work item to be completed within 6 months from date of hire. - Coordinate and support establishment of area TSM Advisory groups and integrate comments/reviews or studies through Transportation Partnership Committees. - Compile and publish an Annual Report which assesses compliance and recommends alternatives appropriate to individual firms or property owners. - Establish and maintain relationships with affected property owners, businesses and TSM coordinators in order to enhance program effectiveness. - Review and recommend ordinance modifications. 1/2 III . Liaison with Cities/Counties/Transportation Committees Encourage and assist cities in developing.a TSM ordinance appropriate for each jurisdiction where no ordinance exists. - Develop public presentations and displays suitable to transportation related events in the County; report to Board of Supervisors on contacts made and presentations given - required in May/ June, 1988. Establish and maintain contact:-with Solano and Alameda Counties on programs of joint benefit to reduce single occupant auto usage. IV. Community Information Program - Develop a cost effective TSM implementation program including promotional materials targeting commuters, students, current and new county residents, employers, employees-and seniors. Evaluate school information surveys to determine feasibility of alternative starting times and develop rideshare implementation program. This work item .to be substantially complete within 9 months from date of hire. - Assist in compiling and disseminating an information packet containing transportation services available at major employment sites. Reports to the Board of Supervisors will be required beyond those noted. Such reports will be prepared at the direction of the Deputy Director for Transporta- tion, Community Development Department and should not exceed more than one report per month. . If funds are not forthcoming from the Metropolitan Transportation Commission (MTC) to support program implementation; then item IV will not be done until 1989. It is estimated that_ 75-80%completion of all work items above will be accomplished within one year of the date of hire. The Board should direct that the County Community Development Director immediately proceed to advertise for contract services, via Request For Proposal (RFP) to provide the TSM Coordinator function and that a contract should be awarded by November 30, 1987. The Board should further direct that this function be placed within the Community Development Department and that reports, as required in the Scope of Work, shall be included as part of the Board of Supervisors' agenda for the purpose of Public Notice and Comment, and that these same required reports be distributed to City Council Members, transportation and transit agency governing bodies, and the member organizations of the former County TSM Committee. BAN:LA:dsp(9.9.87) dp9:TSMwork.t09 2/2 ATTACHMENT "B" GUIDELINES FOR TSM GRANT PROGRAM Purpose The purpose of the grant program is to foster the demonstration of an activity that promotes the use of alternatives to single occupant vehicles during commute hours in Contra Costa County. Guidelines The following guidelines will help grant applicants develop attractive proposals for the consideration by the Selection Committee. 1. Target Area: The proposal may be targeted to include new residents, new employees, students, seniors, or the disabled. The target audience should include a large share of the commuting population or a segment of the commuting population. Traffic alleviation in the Pleasant Hill BART Station Area is to be a priority. 2. Innovation and Action: Proposal should center on effective or creative action projects which differ from previous TSM efforts, or which significantly augment TSM efforts currently underway. 3. Monitoring: The proposal should include a component that involves monitoring and evaluating the proposal 's effectiveness to, help demonstrate the viability of the concept tested by the proposal . 4. Replication: Proposal should be structured in a way that, after initial demonstration, will facilitate its utilization elsewhere in the county. Evaluation Criteria Factors based on the program's guidelines should be used by the Selection . Committee for evaluating the proposals received. These factors should be incorporated into a matrix that weighs the importance of each factor as determined by the Selection Committee. The definition of each factor follows. The Selection Committee may combine criteria as appropriate. 1. Effectiveness: The degree to which the proposal can demonstrate probable success. 2. Innovation: The concept hasn't been tried before or is not currently utilized elsewhere in the county, or significantly augments existing TSM efforts that are particularly promising. 3. Population: The size or type of the commuting population covered. 4. Target Audience: The degree to which the proposal focuses on new residents, new employees, students, seniors, or the disabled. 112 5. Focus: The degree to which proposal concentrates efforts on a specific problem or area. 6. Impact: The degree to which the proposal reduces single occupant vehicle use during commute hours. 7. Target Area: The degree to which the proposal coordinates efforts with existing job centers in Central Contra Costa County and existing transportation systems .(BART,Rides, CCCTA) etc. , particularly within the Pleasant Hill BART Station Area. 8. Leverage: The ratio of other funds provided to match the grant, or the likelihood of continued funding from other sources after the demonstration period. 9. Monitoring:. The effort to evaluate a proposal 's effectiveness. 10. Repl.ication: The. abili-ty to apply the concept elsewhere in the county. The TSM Grant Selection Committee shall be comprised of one member of the Board of Supervisors, and four members of the former County TSM Committee. The four members from the former TSM Committee shall be Ed Dimmick, Rich Carney, 'Merle Gilliland, and Tom Koch. . Any member may designate an alternate. The Selection Committee shall meet, prior to advertisement for the Grant Program, to determine weighting of criteria and decision making process for selection. The advertisement for the Grant Program should begin as soon as possible with December 31, 1987 tentative closing date for receipt of proposals; this may be extended by the .Selection Committee if necessary. Decisions on awarding the grant(s) should be made prior to March 31, 1988 or sooner, if possible. This date may-also be extended by the Selection Committee, if necessary. The Selection Committee should make a final report on its decisions to the Board of Supervisors; copies of the report should be sent to the member organizations of the former TSM Committee. The Board should direct the Community Development Director to work with this Grant Selection Committee in expediting its work and in preparing advertisement for the Grant Program. Costs of such advertising to be covered from the $40,000 being allocated for the Grant(s). 2/2 LA/SLG:dsp dp9:TSMgrant.t09