HomeMy WebLinkAboutMINUTES - 09291987 - 2.1 TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, Contra
lira
County Administrator l
DATE: September 24, 1987 Costa
CO^
SUBJECT:
CONSOLIDATED FIRE DISTRICT PERSONNEL AND FACILITIES
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Consistent with the Board' s concern for the protection of life and property
and in recognition of the willingness of the City of Walnut Creek to
appropriate their share of the funds, approve proceeding with the
construction and staffing of a new station, Station 7 in the Walnut
Avenue/Wiget Lane area of Walnut Creek, and relocation of Station 3 to the
Tice Valley Boulevard/Rossmoor Parkway area of Walnut Creek, by taking the
following specific actions:
1. Fix November 10, 1987 at 10: 30 a.m. for hearing on the adoption of a
development fee ordinance. The hearing date is set in recognition of
the November 3, 1987 advisory election on this issue. Direct District
to prepare Fire Protection Facilities Fee Findings Report for
submission to the Board prior to the hearing.
2 . Authorize purchase of apparatus ( fire engine) for Station 7 and
approve appropriation adjustment to appropriate $187,291 from the
District' s $300,000 reserve fund.
3 . Authorize the purchase of -apparatus equipment ( $47,781) and station
furnishings and equipment for Station 7 ( $20,293) and Station 3
( $7,500) from the District' s $300,000 reserve fund as shown on the
equipment list (Attachment 1) .
4. Authorize General Services Department to proceed with all necessary
actions in the usual manner to initiate the construction of the two
stations.
5. Authorize Public Works Department and District to proceed with the
acquisition of an alternate site for Station 3 . The District proposes
to exchange the Station 3 relocation site owned by the District for a
better site located closer to Rossmoor.
6: Authorize the addition of- three Fire Captain, three Senior
Firefighter, and five firefighter positions to staff Station 7 and
authorize the expenditure of $30,000 of the $530,000 reserved from the
1987-88 capital allocation for the salary costs of these new
positions.
CONTINUED ON ATTACHMENT: _X_ YES SIGNATURE: G�U�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO D COMMITTEE -
APPROVE OTHER
SIGNATURE(SI:
ACTION OF BOARD ON September 29, 1987 APPROVED AS RECOMMENDED X OTHER X
Also, REFERRED the issue of the carry-over of funds into Fiscal Year 1988-89
to the Finance Committee.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator
County Counsel ATTESTED _ �
City of Walnut. Creek PHIL BATCHELOR, CLERK OF THE YBOARD OF
Consolidated Fire District SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY-- 'DEPUTY
7. Authorize the expenditure of $12,000 for the construction of Station 7
and $20,500 for the construction of Station 3 from the District' s
$300,000 reserve fund.
FINANCIAL IMPLICATIONS:
The total cost and cost breakdowns by activity and funding source are shown
below:
Total County Walnut Creek SDAF
Activity Cost Cost Cost Cost
Station 7 Site Acquisition $ 0 $ 0 $ 0 $ 0
Construction 662,000 65,000(B) 585,000 12,000
Staffing (A) 655,000 0 0 655,000
Apparatus 187,291 0 0 187,291
Apparatus Equipment 47,781 0 0 47,781
Station Equipment &
Furnishings 20,293 0 0 20,293
Station 3 Site Acquisition $ 0 $ 0 $ 0 $ 0
Construction 638,000 195,000(B) 422,500 20,500
Staffing 0 0 0 0
Equipment & Furnish. 7,500 0 0 7,500
Total $2,217,865 $ 260,000 $1,007,500 $950,365
One-Time $1,562,865 $ 260,000 $1,007,500 $295,365
Recurring $ 655,000 $ 0 $ 0 $655,000
A) Based on 11 positions at current annual costs.
Actual cost in 1987-88 would be $30,000
(B) County development fees
REASONS FOR RECOMMENDATION/BACKGROUND:
The Board of Supervisors has been concerned for many years about the need
for the recommended stations in Walnut Creek as well as fire facility and
personnel needs in other areas of the County.
Approximately two years ago, the Board directed the fire districts to
develop financing plans to fund the cost of meeting fire service needs.
The Board hired a fire service financing consultant to assist in
implementing the financing plans. Additionally, Board members have
attended workshops and city council meetings in an effort to help inform
the citizens of the County about fire service needs.
For a number of years, the Consolidated Fire District has requested funds
to build and staff Station 7 in Walnut Creek and obtain sites for future
fire stations. In May of 1985, the District submitted its Five-Year Plan
for expansion to meet the fire protection and emergency medical care needs
caused by ongoing building and population growth. The Plan includes the
Walnut Creek stations.
District staff has been reviewing the need for firefighters and stations,
and evaluating the level of commitment from the various cities to improving
fire and medical services in the District. Only one city, Walnut Creek,
has taken action to allocate its share of funding in the Five-Year Plan.
The city has committed to paying for its share of $1,007,500 to construct
Station 7 and relocate Station 3 as evidenced in the attached letter from
Mr. Thomas G. Dunne, Walnut Creek City Manager. (Attachment 2)
In recognition of the fire service needs and the continuing escalation of
construction costs, the Board reserved approximately $530,000 from the
1987-1988 fire district capital account and requested the County
Administrator to recommend the use of those funds. Previously, the Board
had reserved $300,000 of the capital amount allocated to the Consolidated
Fire District during 1986-1987 . Since the reserve money is now available,
it is recommended that the Board approve allocating funds for the one-time
costs of station construction, apparatus acquisition, and
equipment/furnishings as well as the ongoing cost of staffing and operating
the new station.
It is recommended that the $300,000 reserved in 1986-1987 be allocated for
fire station construction, apparatus, equipment and furnishings as
discussed above. It is further recommended that $30,000 of the $530,000
reserved from the 1987-1988 capital allocation be allocated for the salary,
cost of the new positions and that the $500,000 balance be carried over
into fiscal year 1988-1989 to help offset the full year salary costs of the
new positions for Station 7 . It is proposed that the remainder of the cost
of the new positions will be covered by a combination of District year end
balance and an additional allocation of Special District Augmentation
Funds.
The construction of Station 7 is the highest priority need of the district
because:
♦ The service area has experienced 41 major fires with significant
fire loss in the last nine years.
♦ The service area has a population of about 15 ,000 residents and an
average run time of four minutes.
♦ There are 500 yearly incidents, 640 of which are medical
emergencies.
The relocation of Station 3 is a very high priority because:
♦ The proposed service area has a population of about 11,000
residents and an average run time of 5.7 minutes.
♦ There are 450 yearly incidents, 860 of which are medical
emergencies.
♦ The majority of the medical emergencies occur within Rossmoor.
The costs of these stations continually escalate with the most recent
increase of approximately $30,000 - $40,000 attributed to State-mandated
seismic testing, construction and inspection. To offset these increases,
costs have been reduced in the areas of landscaping, paving, fencing,
lighting, and reducing the size of the generator. There exists a strong
possibility of additional cost savings by using the same architect and
basic station design at both locations. The cost estimates are as of
September 1987 . Staffing costs are based on current salary and benefits
data.
The suggested implementation schedule for the two stations is attached.
(Attachment 3) The above recommendations reserve funds for the County and
SDAF shares for the designated purposes, and sets a date for hearing the
proposed development fee for the unincorporated area within the District.
x
Attachment 1
" station 7
Annaratus, Equipment and Furnishings Costs
ITEM COST
1 4x4 Fire Engine ( includes tax & delivery) $ 187 , 291
Station furnishings, appliances & equipment ' 20 , 293
4 30-minute SCBA breathing apparatus & bottles 7 , 564
1 Oxygen Resuscitator 805
1 Onan Generator 4, 500
1 Mobile Radio 2,500
1 Portable Radio, 6 Channel 1,700
1 Mobile Status Head 1, 200
1 Base Radio, 8 Channel 3 ,100
1 Station Printer, CAD 5, 000
Install 110 volt system on Engine 7 660
3000 ft. 22" hose 6 ,450
1500 ft. 12" hose 2,175
1600 ft. 12" Forestry hose 1, 840
800 ft. 1" Forestry hose 880
400 ft. 3/4" booster hose 700
2 16 ft. x 42" soft suction hoses 630
2 22" Akron fog nozzles 1, 848
4 12" Akron fog nozzles 1, 942
1 Lightweight wye 315
2 1" fog nozzles 780
6 Straight tips 350
1 12" 60 GPM foam nozzle 230
1 12 x 11" 60 GPM eductor 424
1 12" Pyrolite shutoff 188
♦ ♦ .
-2-
2 Smoke Ejectors 800
3 Salvage Covers 300
3 5-Gallon Foam 300
Miscellaneous Equipment 500
Trauma Kit 100
$ 255 , 365
Attachment 2
City tInut
September 1, 1987
Board of Supervisors
651 Pine Street
Martinez, CA
It is the purpose of this communiciation to reaffirm the Walnut
_ Creek City Council ' s earlier commitment to make available up to
$1,007, 500 as the City' s share necessary to implement fire system
improvements within the City of Walnut Creek provided for in the
Contra Costa County Fire District' s Five Year Plan.
It is our understanding that the Board of Supervisors' current
consideration anticipates moving ahead with two projects at this
time (Station 7 on Wiget Road and relocation of Station 3 to a new
site in the vicinity of the entrance to Rossmoor) rather than
scheduled over a period of several years.
Since being notified of the Board's consideration of this matter,
I have contacted all the members of our City Council for their
comment on the new proposal. I- am pleased to report that
Councilmembers are in support of the plan under consideration with
the understanding that the County would also commit its full share
of funding at this time.
You will recall that the City' s commitment conditioned our sharing
in the costs of the two projects to be developed over a period of
three years as provided for in the Five Year Plan on actual
construction cost-not-to-exceed basis (Station 7 - $585,000;
Station 3 - $422,500) with City funds to be available upon The
County awarding the contract for construction of planned
improvements. The proposal to proceed with both projects at this
time will require the City to advance all of its funds earlier
than anticipated -- this is acceptable to us.
Proceeding at this time with both projects is in the public
interest. With reference to New Station #7 on Wiget, the City has
encouraged proceeding with this improvement for as many years as I
can remember. Development occuring in this area over past years
more than justifies action being taken to provide the additional
fire protection needed to adequately serve this now almost fully
developed area. Regarding the relocation of existing Station #3
closer to the Rossmoor entrance, experience over the years with
fire response calls to Rossmoor clearly justifies this project
P.O. Box 8039, 1666 North Main Street, Walnut Creek, Colifornio 94596 (415)943-5800
Board of Supervisors
September 1, 1987
Page 2
being accomplished at an earlier time than called for in the Five
Year Plan. We are told that approximately 80% of the Rossmoor
calls are non-fire related life-saving incidents. Given the age
group in the Rossmoor Community, this is not a surprise, however,
it is a most important matter and a quick response can mean life
or death for the affected individual.
In addition to the need, there is also the issue of availability
of funds. I am concerned that County funds currently available
for this use may not be at a later date . Likewise, the City of
Walnut Creek, while currently in a position to finance its share,
our ability to do so in the future cannot be absolutely
guaranteed. In effect, there is a window of opportunity for the
County and City working together to provide for a clearly defined
need, all of this justifies our joint action to proceed in an
expedicious manner. You have our full support and encouragement
to proceed.
Sinc r ly,
i
Thom s G. Dunne
CIT MANAGER
cc: City Council
Chief William Maxfield
Cecil Riley, Rossmoor
Bernie Strojny
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r A NTR R USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED 9Y:
APPROPRIATION ADJUSTMENT BOARD of SUPERVISORS
y T/C 2?
COUNTY ADMINISTRATOR-
ACCOUNT CODINC BUDGET UNIT:
Contra Costa County Fire Protection District
CANIIATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONCDECREASE INCREASE
SUB-ACCOUNT
t00 100
7100 4951 Office Equipment & Furniture 1 27, 793 . ? 00
7100 4953 Autos & Trucks 1 187, 291.100
7100 4956 Tools & Sundry Equipment 1 47, 781. : 00
7100 4g8 2 Construction of Station 7 I 12, 000 . 100
7100 459.3 Construction of Station 3 I 20, 500. 100
7100 6301 Reserve for Contingencies 295 , 365100 I
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TOTALS I 1
295, 365L00 295, 365100
A ROVED EXPLANATION OF REQUEST
DITOR-� 04Lfi OC1 1) 1987 As authorized by the Board Of Supervisors on
9-29-87, appropriate funds for the construction
7/_ Date of Station 7 , relocation of Station 3 and the
acquisition of related equipment.
LINTY D ISTRA R
ARD OF SUPE VISORS
s: %pw*ors Powers.Fames
Schroder,Weak Toftm
f�tu'I Batchelor, Cleft of the turd of
SWrwisors and County Administrafw
• ASO 10-19-87
SIGNIATURE TITLE DATE
&?f—r4z� Date S' APPROPRIATION O s
ADJ. JOURNAL NO.
(M 129 Rev,2/OQ) SEE INSTRUCTIONS ON REVERSE SIDE
AU NTR LI R USF ONLY
FINAL APPROVAL NEEDED er:
A. CONTRA COSTA COUNTY
APPROPRIATION ADJUSTMENT
T/C 2 7 eOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
Contra Costa County Fire Protection District
R12ATIOr EXPENDITURE
5XPENDITUEXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE
100 100
100 4951 Office Equipment & Furniture 1 27, 793 . = 00
100 4953 Autos & Trucks 1 187, 291. 100
100 4956 Tools & Sundry Equipment 1 47, 781. : 00
100 4g52 Construction of Station 7 ' 12, 000 . 1 00
100 45g3 Construction of Station 3 20, 500 . 100
100 6301 Reserve for Contingencies 295, 365100 1
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TOTALS I 1
295 , 365L00 295 , 365100
APPROVED EXPLANATION OF REOUEST
TOR-G(3NfiROLLEi OCT z 0 1987 As authorized by the Board Of Supervisors on
9-29-87 , appropriate funds for the construction
Date of Station 7 , relocation of Station 3 and the
VTY ADMINISTRATOR acquisition of related equipment.
Date
iD OF SUPERVISORS
Supervlaors Pc*w&Mides,.
Schroder,McPeak,Toftksen
Phil Batcltelar, Clerk of the Beard of
Saperviwrs vnd County Admirlistrater - ASO 10-19-87
SIGNATURE TITLE DATE
v V '� -� Date / J 6 APPROPRIATION A POO 5�7�
ADJ JOURNAL 10.
M 129 Rev 2/ee) SEE TN!TRUCTIONS CN REVERSE SIDE