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Home My WebLink About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avid Twa Page 1 June 10, 2010 To: David Twa, County Administrator From: Joe Valentine, EHSD Director Subject: Monthly Report Date: June 10, 2010 I am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement The Head Start/Early Head Start Policy Council will meet on June 16th from 6-8pm at the Pacheco Community Center. Representatives will be asked to consider approval of new employment hires and the April 28th Policy Council Minutes. The Policy Council will also be asked to ratify the Executive Committee’s decision to approve a change to the G2g budget as well as program changes for the 2010-2011 program year. Reports will be given on Ongoing Monitoring and the Head Start/Early Head Start 2009-2010 Goals and Objectives. CSB’s Mental Health Clinical Supervisor will provide training on Stress Management. B. Personnel Report Current Staffing Activities: Vacancies past 3 months: o Infant/Toddler Associate Teacher - 1 o Infant/Toddler Teacher (including Master Teacher) - 0 o Teacher (including Master Teacher) - 5 (2 T / 3 MT) o Pre-school Associate Teacher - 5 o Site Supervisor II –1 Due to the upcoming Annual Bid we did not conduct any interviews in the month of May. After the bid which is scheduled for June 10, 2010 we will resume the interviews for all vacant classifications. Recruitment Activities during the month: CSB continues to actively advertise open positions in local and professional newsletters and publications. We have an open online application process through County Human Resources. We also conduct ongoing recruitment through participation in diverse community events. During the month of May we participated in a Career/Recruitment Fair at Los Medanos Community College and a Diversity Job Fair in San Francisco. T/TA Activities for May 2010: Teaching Staff: 10 staff participated in the Supporting Dual Language Learners in Early Childhood Training that was sponsored by First 5 and the Program for Infant/Toddler Care. 2 Site Supervisors attended Project Joy. Comprehensive Services Staff: Martinez, California 94553 Tel 925 313 1551 Fax 925 313 1772 David Twa Page 2 June 10, 2010 6 CSB managers and supervisors along with a Delegate agency manager attended the Desired Results Developmental Profile training. Administrative Staff: An Accountant III, participated in two webinars; one on Fiscal Planning and the other on Government Accounting. Two ASA III attended the California Child Development Administrators Association Northern Section Meeting in Sacramento. Clerical Assistant Trainee Staff: All trainees participated in a “How to Get More Organized” training, as well as a “How to Manage Emotions & Excel Under Pressure” Training. C. Fiscal and Audit Reports In compliance with Federal regulations, the Bureau submitted the final 2009 Financial Status Report (FSR-269) to the Administration for Children and Families (ACF) for Head Start & Early Head Start programs. The Head Start and Early Head Start administration costs for 2009 were 13.2% and 11.68%, respectively. Federal regulations require a 15% limitation on costs of development and administration. The California Department of Education awarded one-time funding to the Bureau amounting to $5,500. These funds will be used to support collaborative efforts with the existing Early Head Start program to provide full day and full year services. To close California's budget deficit of approximately $19.1 billion, the Governor proposed the elimination of CalWORKs and all General Child Development programs except State Preschool and After School. This proposal would adversely impact the following childcare programs administered by the Bureau: 1. CalWORKS Stage 2 –With total funding of $4.8 million, this program provides childcare services to about 627 eligible children per month. 2. General Child Care –With total funding of $9.9 million, this program provides childcare services to 1,179 infants and toddlers per month. The Bureau submitted to Administration for Children and Families (ACF) its Supplemental Funding application for Head Start and Early Head Start programs amounting to $6,848 and $4,531, respectively. The applications were presented to and approved by the Head Start Policy Council on February 17, 2010 and by the Board of Supervisors on May 18, 2010. The California Department of Education awarded a one-time funding amounting to $250,000 to cover the cost of renovations and repairs of the Bureau’s childcare centers in order to meet the health and safety standards required by child care licensing regulations. The California Department of Community Services and Development approved the Bureau’s request to purchase two (2) full-size vans to carryout its contractual obligations under the terms of the Department of Energy (DOE) Weatherization Assistance Program ARRA contract. In response to the State’s letter dated April 27, 2010, the Bureau submitted a Community Services Block Grant (CSBG) ARRA Spending Plan to the California Department of David Twa Page 3 June 10, 2010 Community Services and Development. The Spending Plan includes a brief narrative that details the projected monthly expenditures from April 1, 2010 through the end of the project period, September 30, 2010. The Bureau submitted to Administration for Children and Families (ACF) a request for prior approval to transfer funding allocations to various budget categories in the Bureau’s Supporting Grandparents Raising Head Start Grandchildren program as required by federal regulations. The Bureau applied for funding from Administration for Children and Families (ACF) for Head Start Body Start program amounting to $5,000 for improvement of outdoor play spaces at the Brookside Head Start Children’s Center in Richmond. D. Licensing Issues None to report E. Business Systems Facility Renovation Repair Grant: Awarded $249,000.00 FRR (Facility Renovation Repair) Fund for FY2010 - 2011 from CDE 1. Project: HVAC System for Brookside and Balboa 2. Duration: July 1st 2010 thru June 30th 2013 FRR CRPM 7006: Awarded $199,999.00 (December 2007 to June 2010) Completed 1. Ambrose (Completed) 2. Balboa (Completed) 3. Brookside (Completed) 4. Crescent Park (Completed) 5. Las Deltas (Completed) ARRA Quality Improvement Project: Child Location, Observation and Utilization Data System formerly known as Child Safety System (CLOUD) Presented at GM-III staff meetings on May 28th and follow-up presentation will be in June at Parent Meeting. We are awaiting feedback regarding report requirements. Completed the Site survey for indentifying the RTLS/Zone Reader at GM-III and submitted a work request to GSD. Installation is planned for completion in June. CSB will be presenting at Balboa staff meetings in June. We will present at the Parent Meeting scheduled for the end of July. Plans to complete the site survey for indentifying the RTLS/Zone Reader at Balboa will be by the end of June. A work request to GSD will follow. Balboa RTLS/Zone Readers installation is planned for completion in July. Brookside implementation will start end of July and installation will be completed in August. Mental Health Triage/Data System (In Progress): Improve Supervisor ability to efficiently monitor clinical work Track clinician compliance with documentation deadlines David Twa Page 4 June 10, 2010 Track response to referrals Track clinician appointment schedules and work time Monitor and analyze workflow and clinic productivity Interface with COPA existing data Smart Reports Upgrading HR Module (Consolidating TimeWare application into CLOUD): Enhancement of staff time study reports Transferring TimeWare Database to CLOUD Procurement of Classroom HP Touch Screen Wall Pad computers: Submitted a Purchase Requisition for 15 Wall Pad Computers. Received a purchase order and confirmation from HP. Key Card System (In Progress): Discussing with GSD management plans to host keycard system at CSB. Plan to procure a keycard printer that will print staff photos. Installing TV Monitors at all CSB District Offices/Child Care Center: Coordinating with GSD for installation. Coordinating with site supervisors and assistant directors for indentifying the locations. Awaiting feedback from site supervisors. F. Eligibility, Recruitment, Selection, Enrollment, Attendance Enrollment: 100% EHS, 100% HS Actual Enrollment - HS and EHS: 2610 Number of Children with Disabilities: 204 Medical Exams: 1885 (72.22% completed) Medical Treatment: 480 (99.79% 480 out of 481 diagnosed for treatment completed) Dental Exams: 1211 (55.32% completed) Dental Treatments: 77 (21.15% 65 out of 364 diagnosed for treatment completed) Pregnant mothers enrolled: 72 Screenings completed: o Speech & Language: 1,077 o Social/Behavioral: 1,068 o Brigance: 1,180 Desired Results Assessments completed: 1,979 G. Special Projects/Activities Senior management completed a 2-day Project Management training taught by The Center of Human Services - UC Davis Extension. The Community Action Team attended the May 25th Board of Supervisors meeting and were presented with a proclamation declaring May as Community Action Month. On the behalf of the EOC, Tracy Fraas, EOC Chair, spoke about community action. David Twa Page 5 June 10, 2010 CSB presented at the Northern California Summit for Youth and Children, in Richmond, CA. The presentation focused on collaboration and the importance of re- examining/reframing the way we currently collaborate. Attendees were also introduced to new and innovative ways to approach collaborations which will ultimately increase the effectiveness of service delivery. Riverview received official notification that they achieved NAEYC accreditation following April’s validation visit. Lake was visited by an accreditation team on May 11th and informed that all criteria were met. Flu and immunization clinics were held across the Bureau as part of our kindergarten readiness effort; family members received services as well. Seven staff attended the State training on the new DRDP 2010 assessment tool. Backpacks with school supplies and family information were distributed to all children transitioning to fall kindergarten. CSB had a successful human resources highlights workshop on June 2nd for Partners and Delegates. Participants learned about human resources file requirements, staff qualifications, the Quality Improvement Grant continuing education opportunities and PIR report. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments David Twa Page 6 June 10, 2010 Attachment 1 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED FY 2009-2010 2010 Month covered April Approved sites operated this month 22 Number of days meals served this month 22 Average daily participation 1,145 Number of Meals Served: Breakfast 17,708 Lunch 25,182 Supplements 18,424 Total Number of Meals Served 61,314