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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 09142022 - Airports Cte Agenda Pkt       AIRPORTS COMMITTEE September 14, 2022 11:00 A.M. Join Zoom Meeting https://us06web.zoom.us/j/83582907618?pwd=L2lLeXd1Nzl5dnhkZDZKUXZhbnRqZz09 Dial+1 669 444 9171 US Meeting ID: 835 8290 7618 Passcode: 901404 To slow the spread of COVID-19, in lieu of a public gathering, the meeting will be accessible via Zoom to all members of the public as permitted by Government Code section 54953(e). Supervisor Karen Mitchoff, Chair Supervisor Diane Burgis, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee         1. Introductions   2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. Interview Candidates for the AAC Airport Neighbor (Byron) position and determine recommendation for the Board of Supervisors consideration.   4. Interview Candidates for the AAC Member-at-Large position and determine recommendation for the Board of Supervisors considertation   5. Review and Approve record of Meeting for March 9, 2022 (Chair)   6. Receive Update from the Aviation Advisory Committee Chair (Emily Barnett)   7. Update on Bay Area Test Site (BATS) activity, Buchanan Field and Byron Airport   8. Discuss Byron Development Potential & Constraints (water, sewer, storm water quality)   9. Update on Airports Current Project Development Projects   a. Discuss Proposed Development of 4.1-acre phase 1 Aeronautical use, Byron Airport   b. Discuss 4.6 Acre Self Storage Project Buchanan Field   c. Discuss Con Fire Station 9 Relocation to Airport Property Buchanan Field   d. Discuss Development of 16-acres non-aeronautical use Buchanan Field   e. Discuss 0.86-acre Development at Buchanan Field   10. Discuss Terminal/ARFF Building Development, Buchanan Field   11. Discuss Airfield Security Upgrade Project, Buchanan Field 11. Discuss Airfield Security Upgrade Project, Buchanan Field   12. Update on Airport Safety Officer Recruitment, Buchanan Field and Byron Airports   13. Future Agenda Items   14. The Next Meeting is Currently Scheduled for December 14, 2022   15.Adjourn   The Airports Committee will provide reasonable accommodations for persons with disabilities planning to attend Airports Committee meetings. Contact the staff person listed below at least 96 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Airports Committee less than 96 hours prior to that meeting are available for public inspection at 550 Sally Ride Drive, Concord, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Greg Baer, Airports Director Phone (925) 681-4200, Fax (925) 646-5731 Greg.Baer@airport.cccounty.us AIRPORTS COMMITTEE 1. Meeting Date:09/14/2022   Subject:Introductions Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Introductions Referral Update: Recommendation(s)/Next Step(s): Attachments No file(s) attached. AIRPORTS COMMITTEE 2. Meeting Date:09/14/2022   Subject:Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). Referral Update: Recommendation(s)/Next Step(s): Attachments No file(s) attached. AIRPORTS COMMITTEE 3. Meeting Date:09/14/2022   Subject:Interview Candidates for the AAC Airport Neighbor (Byron) position and determine recommendation for the Board of Supervisors consideration.  Submitted For: AIRPORTS COMMITTEE,  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Interview Candidates for the AAC Airport Neighbor (Byron) position and determine recommendation for the Board of Supervisors consideration.  Referral Update: Recommendation(s)/Next Step(s): Interview candidates for the Neighbor-Byron seat on the Aviation Advisory Committee to complete a term ending February 28, 2024 (Interview and Determine). Interview the following candidates for the Neighbor-Byron position on the Aviation Advisory Committee and forward a selection recommendation to the Board of Supervisors for consideration. Candidates to be interviewed are: Dean Hickman-Smith Attachments Application - Dean Hickman-Smith AIRPORTS COMMITTEE 4. Meeting Date:09/14/2022   Subject: Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Interview Candidates for the AAC Member-at-Large position and determine recommendation for the Board of Supervisors considertation Referral Update: Recommendation(s)/Next Step(s): Interview candidates for the At-Large seat on the Aviation Advisory Committee to complete a term ending February 28, 2025 (Interview and Determine). Interview the following candidates for At-Large position on the Aviation Advisory Committee and forward a selection recommendation to the Board of Supervisors for consideration. Candidates to be interviewed are: Attachments Member At Large Application -Campbell Member At Large Application -Stappen Member At Large Application -McCarthy AIRPORTS COMMITTEE 5. Meeting Date:09/14/2022   Subject:Review and Approve record of Meeting for March 9, 2022 (Chair)  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Review and Approve record of Meeting for March 9, 2022 (Chair)  Referral Update: Recommendation(s)/Next Step(s): Attachments Record of Action 3-9-22 AIRPORTS COMMITTEE RECORD OF ACTION FOR March 9, 2022   Supervisor Karen Mitchoff , Chair Supervisor Diane Burgis, Vice Chair    Present: Karen Mitchoff, Chair      Diane Burgis, Vice Chair    Staff Present:Monica Nino, County Administrator; David Twa, Interim Director of Airports; Mark Goodwin , Chief of Staff District III; Anne O , Chief of Staff District IV; Steve Kowleski , Chief Deputy Director, Public Works; Russell Milburn, Assistant Director of Airports, Operations; Beth Lee, Assistant Director of Airports, Administration; Elise Schilling, Administrative Services Assistant II; Daniel Barrios , Department of Conservation and Development; Will Nelson, Department of Conservation and Development  Attendees:Emily Barnett             1.Introductions    Meeting called to order 11:01 a.m.   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).    Russel Millburn recognized Byron Airport Lead Airport Safety Officer Steve Callahan for his 28 years of service to the county and notified the supervisors of his retirement on March 3, 2022   3.Interview Candidates for AAC Member-At-Large position and determine recommendation for the Board of Supervisors consideration       Supervisor Mitchoff motions to recommend Emily Barnett for the Position and Supervisor Burgis seconds. Emily Barnett has been selected to serve a second term as Member-At- Large for the Aviation Advisory Committee Supervisor Burgis and Supervisor Mitchoff Interviewed three candidates for the position.  Emily Barnett1. Donald Davidson2. Michael McCarthy3.    AYE: Chair Karen Mitchoff   Vice Chair Diane Burgis  4.Review and Approve record of meeting for September 8, 2021 (Chair)      AYE: Chair Karen Mitchoff   Vice Chair Diane Burgis  5.Receive update from the Aviation Advisory Committee Chair (Emily Barnett)      Emily Barnett Reported:  Increased public participation in the Aviation Advisory Committee meetings.  Airport Operations increase  Aviation gas costs have increased Compared costs of fuel at Buchanan Field and Byron Airport to other airports in the area.    6.Discuss progress regarding the Byron Airport General Plan Amendment (Daniel Barrios, Department of Conservation and Development)       Daniel Barrios reported:  Department of Conservation and Development staff met with Wilton Rancheria Tribal Council staff on September 22, 2021 and staff concluded consultation with Wilton Rancheria on January 21, 2022 Staff were able to move forward on completing comments on the draft final Environmental Impact Review components  Staff has been pushing to meet the March 2022 deadline, the project goes to hearing at County Planning Commission on March 9, 2022 Staff anticipates submitting to County Board of Supervisors April 12, 2022   7.Discuss partnership between Contra Costa County and CCTA/GoMentum       David Twa reported:  Meetings have occured at the  Develop a master agreement with CCTA to cover activities at the Naval Station property, subsequent agreements to cover activites at Byron and Buchanan field Master agreement by June sub agreements is Dec 2022    8.Discuss the Bay Area Test Site (BATS) Program, Buchanan Field and Byron Airport       Bats has significantly expanded, and multiple entities have reached out for testing  Six total tenants between two airports that are directly related to BATS program  Urban Air mobility in process of building 3 hangars in the development  BATs standard operations procedures are being adjusted to accommodate larger testing aircrafts  Certificate of Authorization completed on 2/10/22    9.Discuss Airport’s Project Development Update      a.Discuss Proposed Development of 4.1-acre aeronautical use at, Byron Airport       Urban Air Mobility nearing completion on Phase 1  Second phase of project has begun with construction of 1 large hanger  Tenants already identified for phase 1 hangars Phase three will begin once tenants move in   b.Discuss 4.6 acre Self Storage Project, Buchanan Field       Lease executed on 2/1/2022   Lease executed on 2/1/2022  With City of Concord for building permits Construction expected to begin in April   c.Discuss Con Fire Station 9 to Airport property, Buchanan Field       David Twa reported:  In January the FAA advised that Airports could receive a categorical exclusion that would allow construction Public works is looking at options that are related to the scope and cost of the project    d.Discuss 16-acres non-aeronautical use development, Buchanan Field       Primary tenant has withdrawn interest in the project  Development team has decided to reconfigure the project and is finalizing site plan  Environmental, entitlements, and general plan amendment on track to be completed by end of 2022  Goal is to begin construction in early 2023    e.Discuss 0.86-acre Development at Buchanan Field       Aviation use Development Entered into exclusive negotiating rights with the development team  A tenant has yet to be identified    f.Discuss Terminal/ARFF Building development, Buchanan Field       The FAA AT&T phone line was relocated last week  Pouring of footings continues this week  Sanitary sewer and water main had to be relocated for the project  Design aspects are still being developed including PG&E line  JSX is happy with temporary housing, they are sharing what their needs are for the new building and have increased their flights at CCR  Summer 2023 is an estimated move-in timeframe    10.Discuss Security project, Buchanan Field       Russell Milburn reported:  County in Nov 2021 applied for a grant for the security project, initial bids came in over 100% more than expected.  FAA pulled funding for the project 1/20/2022 FAA called Airports staff and asked for new bids on the project by 3/1/2022  Public works was able to put out bid package and were returned  Airports will proceed with the packages and it will be a cost saving measure for the project Expected start date is summer 2022    11.The next meeting is currently scheduled for - June 8th 2022   12.Adjourn    Meeting Adjourned at 12:11 PM        For Additional Information Contact:  Keith Freitas, Airports Director Phone (925) 681-4200, Fax (925) 646-5731 keith.freitas@airport.cccounty.us AIRPORTS COMMITTEE 6. Meeting Date:09/14/2022   Subject:Receive Update from the Aviation Advisory Committee Chair (Emily Barnett) Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Receive update from the Aviation Advisory Committee Chair (Emily Barnett) Referral Update: Recommendation(s)/Next Step(s): Attachments Informational Updates from the Aviation Advisory Committee (AAC) for the Contra Costa County Board of Supervisors – Airport Committee September 2, 2022 1. Meeting Consistency With Virtual Format As mentioned in the June 8, 2021, and September 8, 2021, reports, AAC members had remained engaged despite virtual meetings. However, recent attendance has proven a bit more challenging with meeting quorum requirements. Summer vacations and current committee vacancies have been the cause. The Committee continues to see an increase in public attendance due to the topics and ease of participation with a virtual format. 2. Vacancies on AAC There are three current vacancies on the AAC. The District 1, Airport Neighbor – Byron, and Member at Large seats are currently vacant. 3. Airport Operations Continue to Increase Mid-year data reports show the airports’ total operations and public inquiries/complaints in 2022 compared similarly to 2021 mid-year total operations and public inquiries/complaints. These operations include local takeoffs/landings, itinerate operations (airport-to-airport flights), and fuel purchases. 2020 Full Year Total Operations – 73,438 Total Inquiries/Complaints – 116 2021 Full Year Total Operations – 108,935 Total Inquiries/Complaints – 141 2022 Mid-Year Data Total Operations as of June 2022 – 47,285 Total Inquiries/Complaints – 42 As mentioned in prior reports, considering public behavior has changed with the pandemic, with more people working in their homes around the airports, the increase complaints paralleling the increase in operations is not unexpected. It will be interesting to monitor complaints to determine if a reduction occurs as workers continue to move back to offices and on hybrid schedules. The AAC will continue to monitor public concerns and look for trends that need to be addressed to further positive public relations. 4. AAC Honors 15-year Committee Member Tom Weber Recently, Tom Weber retired from the District 4 seat. Mr. Weber has been a tireless advocate for the airports and surrounding communities. He has served with commitment and distinction for over 15 years. The AAC honored him with a sign ed letter of thank you for his esteemed service and adjourned the February 10, 2022 meeting in his honor. 5. Upcoming Areas of Focus for the AAC a) Fuel Services The February 2022 AAC meeting hosted a vocal group of public participants to discuss the agenda item of Buchanan Airport fuel prices. The discussion was positive and complex. All parties had a deep desire to address rising fuel prices at the airport. The AAC has developed a sub-committee with AAC committee members, Airport staff, fuel providers, and interested public members to address several fuel issues, including fuel prices, a new self-serve fuel option, and preparing for new unleaded fuel options. The first sub-committee meeting was held on February 28, 2022. b) Progress of the New Terminal Building The Terminal Building is progressing. Water and sewer utility lines were permanently moved to accommodate the new footprint of the terminal building. Steel framing and wall panels, and internal infrastructure is progressing quickly. After completing new ground conduits for communications lines and other necessary utilities, the next phase will begin with the steel installation. The projected construction completion is in the Fall of this year or shortly thereafter. Airport staff will be working to ensure safety issues are addressed immediately. AAC members will continue to be sensitive to identifying/addressing concerns during the construction process. c) Airport Development Projects The AAC has been pleased with the substantial amount of development projects in process. Drone testing at both airports continues to be the main draw for companies who want two well-positioned airports for testing in both the Class D airspace of Buchanan and Class G airspace of Byron. Urban Air Mobility executed the second phase lease in their three-phase new aviation development at the Byron Airport to meet the hangar demand for UAS companies. The possibilities for significant, long-term benefits from these partnerships continue for the community. The Board of Supervisors approved a long-term ground lease for an approximate 4.5 -acre parcel at Buchanan Field. The new lease was effective on February 1, 2022, and the developer anticipates breaking ground on the new self storage facility in April upon approval of their building permits from the City of Concord. Three Exclusive Negotiating Rights Agreements (ENRA) have been executed for three new aviation developments at Buchanan Field. The ENRAs will better enable the development team to market their projects to prospective tenants. d) Byron General Plan Update The Byron General Plan update was completed. The Committee will now stay abreast of the implementation of the Plan. e) Public and Committee Economic Development Learning Opportunities The AAC has made a commitment to bring in Airports’ partners that are using facilities to test drone and autonomous transportation technologies. This allows the public to hear details about the County’s economic development work. f) Filling Vacancies The AAC posted and promoted the opportunity for the public to participate on the Committee to fill the three vacancies. AIRPORTS COMMITTEE 7. Meeting Date:09/14/2022   Subject:Update on Bay Area test Site (BATS) activity, Buchanan Field and Byron Airport  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: On January 16, 2018, the Board of Supervisors (Board) ratified the execution of a Letter of Intent between the County and the California Department of Technology to partner in participating in the FAA-sponsored Unmanned Aerial System (UAS) Integration Pilot Program (IPP). District III, District IV, and Public Works Department – Airports staff continues to explore business opportunities with UAS companies. On March 10, 2020, the Board authorized a Master Administrative Agreement with the University of Alaska Fairbanks to establish a partnership through which Buchanan Field and Byron airports will be included in the Pan-Pacific UAS Test Range Complex. Referral Update: Airports staff continues to market the Bay Area Test Site (BATS) program for UAS and AI opportunities at Buchanan Field and Byron Airports. Staff also continues to receive multiple requests for testing at both airports by those seeking to advance their respective technology. Most recently, companies such as Rain and Elroy Air expressed interest in, and are preparing to test at Byron Airport. Because each operator has different needs, including the desire for exclusive runway use, Airport Staff is working closely with each entity to best meet their needs while maintaining airport safety and operational considerations. Birdstop, the startup company that began testing at Byron and relocated to Buchanan, made a presentation to the Aviation Advisory Committee during the July meeting explaining their company’s vision and their progress towards FAA certification efforts.  X-Wing, based at Buchanan Field, continues to make national news with their recent partnership with Textron (Cessna Aircraft). Earlier this year they received $40 million in venture capital investment. X-Wing’s recent partnership with Textron includes a joint venture to market a fully autonomous Cessna Grand Caravan cargo aircraft. Airports staff anticipates meeting with X-Wing in the near future about their long-term plans at Buchanan Field. Recommendation(s)/Next Step(s): Discuss the BATS program at Buchanan Field and Byron Airport. Continue to work with various UAS entities to explore business and partnership opportunities. Fiscal Impact (if any): The fiscal impact has been limited to the Airport Enterprise Fund and associated with staff time. The fiscal impact has been limited to the Airport Enterprise Fund and associated with staff time. Attachments No file(s) attached. AIRPORTS COMMITTEE 8. Meeting Date:09/14/2022   Subject:Discuss Byron Development Potential & Constraints (water, sewer, storm water quality) Submitted For: AIRPORTS COMMITTEE,  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: In the spring of 2020, the County executed an agreement with Kimley-Horn Associates (Kimley-Horn) for a feasibility study to update the Byron Airport infrastructure (water, sanitary sewer, and fire system). The analysis was intended to provide options and associated costs for improvements needed to allow additional airport development. Kimley-Horn’s analysis was completed in early 2021, which identified planning level buildout assumptions and infrastructure costs. Referral Update: Earlier this year the Board approved the Byron General Plan Amendment (GPA), which from a zoning and policy perspective allows for development at the Byron Airport. While completion of the GPA was a significant step in facilitating airport development, the lack utility infrastructure (water, sewer, storm water quality) remains a constraint to accommodate the airport’s build-out potential. As a follow-up to Kimley-Horn’s work in 2021, Airport’s staff has requested Kimley-Horn to develop a scope of work and fee to design the recommended improvements from the feasibility study. Such design would include infrastructure layout and package treatment facilities for water and wastewater. Additionally, and under a separate scope and fee, Kimley-Horn has been requested to assist in the development of a comprehensive stormwater quality infrastructure plan, also intended to facilitate future development. Because the recommendations related to potable water and sanitary sewer involve small treatment facilities that will require operational permits with the State, trained and appropriately certified operators, and continual maintenance, Kimley-Horn will also be requested to provide an analysis of ongoing operational and maintenance (O&M) costs. Recommendation(s)/Next Step(s): Airports staff will continue to refine the desired scope of work with Kimley-Horn for infrastructure design and O&M costs. Once developed, staff will bring back further details and cost implications for the Airport’s Committee consideration. Fiscal Impact (if any): The fiscal impact has been limited to the Airport Enterprise Fund and associated with staff time. Attachments No file(s) attached. AIRPORTS COMMITTEE 9. Meeting Date:09/14/2022   Subject:Update on Airports Current Project Development Projects Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Referral Update: Recommendation(s)/Next Step(s): Attachments CCR Development Map C83 Development Map AIRPORTS COMMITTEE 9. a. Meeting Date:09/14/2022   Subject:Discuss Proposed Development of 4.1-acre phase 1 Aeronautical use, Byron Airport Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: The development site is 4.14 acres of land owned by the County and located on the west side of Eagle Court at the Byron Airport. The site is designated for aviation use on the Byron Master Plan. On September 18, 2019, the County received a letter of interest to develop the 4.14 acres at the Byron Airport. On September 19, 2019, the Contra Costa County Public Works – Airports Division solicited for competitive interest to develop the 3 acres. The solicitation period ended on October 14, 2019, and the County did not receive any additional letters of interest. On November 5, 2019, the Board authorized Airports Staff to negotiate lease and development terms with Mark Scott Construction, Inc. Project approval and construction was delayed due to the lender’s requirement to have leases signed with subtenants prior to commencing construction. To facilitate the project, Airports staff worked with the development team to break the initial project into three phases. Three separate leases were developed along with option agreements for the later phases. All three leases and the option agreements were approved by the Board of Supervisors at their January 5, 2021 meeting. The developer has executed the lease for the first phase. The project sponsor has also secured the building permits for the project. The project sponsors are worked with Public Works staff and received approval of their stormwater and clean water requirements for the project. Construction commenced immediately upon completion of the stormwater and clean water elements. Building foundations have been poured for the initial phase of the development. The first two larger hangars have been constructed.  The development team executed the lease for the second phase of the development on January 5, 2022. The second phase includes three large hangars; one of which is under construction and a second one is planned to start construction this fall. The third phase is for a row of box hangars; the lease for this phase is anticipated to be executed by Spring 2023. Referral Update: None. Recommendation(s)/Next Step(s): Discuss the 4.14-acre development, Byron Airport. This is a general discussion about the status of the proposed project. Fiscal Impact (if any): None Attachments No file(s) attached. AIRPORTS COMMITTEE 9. b. Meeting Date:09/14/2022   Subject:Discuss 4.6 Acre Self Storage Project Buchanan Field  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: The development site is approximately 4.6 acres of land owned by the County and located on the northwest corner of Marsh Drive and Solano Way on the north side of Buchanan Field Airport. The parcel is commonly referred to as “Parcel C” and is designated for non-aviation use on the Buchanan Field Master Plan. The parcel is partially (approximately 20%) within the unincorporated County and the balance (approximately 80%) is within the City of Concord. As such, on July 20, 2016, the Board approved an agreement between Contra Costa County and the City of Concord regarding the entitlement process for development of this parcel and the apportionment of tax revenues. On December 6, 2016, the Board authorized Airports Staff to negotiate lease terms with another entity. Unfortunately, the other entity was unable to proceed with its proposed development and they withdrew its development interest on March 9, 2018. On March 13, 2018, the Contra Costa County Public Works – Airports Division proactively solicited and advertised for development interest in the 4.6-acre site. The competitive solicitation process was consistent with the FAA Airports District Office’s guidance for airport property use. The Airports Division received seven (7) letters of interest from private parties to develop the subject site. On April 16, 2018, Airports Division staff distributed a RFP to select a master developer to the seven interested parties. The proposals and a $25,000 development deposit were due on May 25, 2018. The Airports Division received two complete proposals, one from Montecito Commercial Group, LLC and a joint proposal from StoragePRO, Inc. and the Deutscher Properties Corporation. A Selection Committee comprised of Airports Division staff, a member of the Aviation Advisory Committee, and a City of Concord staff member was convened to review and rank the two proposals. The ranking outcome was the proposal submitted by StoragePRO, Inc. and Deutscher Properties Corporation was unanimously ranked first and the proposal Montecito Commercial Group, LLC was ranked second. They have been meeting with the City of Concord to proceed through the environmental process. On June 26, 2018, the Board authorized County staff to negotiate a lease and development terms with the respondents in ranked order.  Development of this 4.6-acre vacant parcel for commercial use would expand economic development activity at Buchanan Field Airport and lead to increased revenues for the Airport Enterprise Fund. This development will also facilitate the growth and development as identified in the adopted Buchanan Field Airport Master Plan. A business proposal must be consistent with the Airport Master Plan and General Plan for consideration. The Claremont Companies, LLC has replaced StoragePRO, Inc. in the development partnership with Deutscher Properties Corporation. Geotechnical work has been performed on the site. The project site plan, design, landscaping, and other development application components are underway. The team submitted a development application to the City of Concord in October 2019, and the application is proceeding through the entitlement process County staff has negotiated lease and development terms with and the application is proceeding through the entitlement process County staff has negotiated lease and development terms with the development team. The project has been reviewed and approved by the City of Concord’s Design Review Board The project proponent has been working with the City of Concord staff to address land use and aesthetic issues. The project was reviewed by the City of Concord’s Planning Commission on September 1, 2021, and it was carried over to their October 6, 2021, meeting to provide the developer additional time to determine if it was feasible to install a Class II bike lane along the entire parcel perimeter. The Marsh Bridge project design, however, impacts a large portion of the westerly parcel perimeter on Marsh Drive and the project cannot be delayed to accommodate a redesign for a Class II bike lane in the impacted area. The Planning Commission voted to approve the project at their October 6, 2021 meeting. The Board of Supervisors reviewed and approved the lease at their February 1, 2022 meeting. The lease has been fully executed and the effective date is February 1, 2022. Referral Update: The Board of Supervisors reviewed and approved the lease at their February 1, 2022 meeting. The lease has been fully executed and the effective date is February 1, 2022. The City of Concord is processing the building permit application and construction is now anticipated to begin within 30 days from the release of the building permits. Recommendation(s)/Next Step(s): Discuss the 4.6-acre development, Buchanan Field. This is a general discussion about the status of the proposed project. Fiscal Impact (if any): None. Attachments No file(s) attached. AIRPORTS COMMITTEE 9. c. Meeting Date:09/14/2022   Subject:Discuss Con Fire Station 9 Relocation to Airport Property Buchanan Field Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: ConFire has identified a preferred location to relocate Fire Station 9 which is an approximate 3-acre site of land located generally east/northeast of the Center and Willow Street intersection on the west side of Buchanan Field Airport. The project will also include an air ambulance component in collaboration with REACH Air Medical. The desired location of the fire station is designated for non-aviation use and the hangar location is designated for aviation use on the adopted Airport Master Plan. CEQA analysis of the site is currently underway. On October 8, 2019, the Board authorized Airports Staff to negotiate lease and development terms for 3-acres of County owned land at Buchanan Field Airport. The Buchanan Field Flood Report update is nearing completion which will provide the mitigation options for projects located along the drainage ditch on the west side of the airport. This project will be located in the Flood Report impacted area. Due to the space constraints and ditches, Airport staff requested the Federal Aviation Administration (FAA) to determine that the combined air ambulance and fire station project would be an acceptable use on land noted for aviation use on the Airport Layout Plan. The FAA responded that as the fire station serves the broader community, we would have to undertake a release process to use aviation land for a non-aviation purpose. Airport staff has provided further project detail to the FAA about the combined and interrelated nature of the full project and asked for a reconsideration of their determination. Public Works Capital Projects and Environmental staff are still working with environmental consultants to perform the necessary environmental analysis for the federal National Environmental Policy Act (NEPA) as required by the FAA to make a release of land for non-aeronautical use determination. FAA staff reviewed the first round of NEPA reports and has indicated that a Categorical Exclusion is likely, but additional information is needed to formalize this approach. The development team is completing the additional environmental review items. The finalized packet will be submitted to the FAA so they can complete the environmental review necessary for the land use release process (to allow for the non-aviation, fire station, component). Referral Update: Recommendation(s)/Next Step(s): Discuss the 16-acre development, Buchanan Field. This is a general discussion about the status of the proposed project. Fiscal Impact (if any): The Airport Enterprise Fund will no longer need to be used to cover the additional land release project expenses. Attachments No file(s) attached. AIRPORTS COMMITTEE 9. d. Meeting Date:09/14/2022   Subject:Discuss Development of 16-acres non-aeronautical use Buchanan Field Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: FAA forecasts are used to determine long-term demand for aviation facilities and the amount of land needed for those facilities. The land denoted for aviation use on an airport layout plan (ALP) correlates to the long-term aviation facility needs. The existing ALP shows the approximate 16-acres of vacant land on the northeast of Marsh Drive and Sally Ride Drive (across from the Airports Division office) intended for aviation use. In order for that land to be used for aviation facilities, a taxilane would need to be extended from the airfield. Further, that taxilane would cross Sally Ride Drive causing it to be severed. Thus, a new second connection to Marsh Drive would be required on the north end so that tenants can continue to access their hangars/buildings once the taxilane is installed. These combined improvements have been viewed as cost prohibitive, likely resuling in the would be land remaining vacant. The current forecasts for the ALP update indicate there is substantially more land currently reserved for aviation uses than needed to meet future demand forecasts. This, combined with the high cost to connect this property to the airfield, makes the 16-acres economically infeasible for aviation use. As such, it was determined that this land should be released for non-aviation use. County staff discussed the findings with FAA Airport District Office staff and they conceptually agreed with the approach and suggested that a land release request package be prepared in order for them to make a determination. The cost to prepare a documented categorical exclusion (CATEX) is approximately $122,000. It is possible that an Environmental Assessment may be required if there are identified critical items during the preparation of the CATEX or if the FAA determines that a higher level NEPA evaluation is necessary. Subsequently, the Airports Division received a letter of interest to develop this property for non-aviation use. A competitive solicitation process commenced, and the County did not receive any competitive interest. On December 4, 2018, the Board authorized negotiations for a ground lease and development terms with the Montecito Development Company, LLC for the approximate 16-acres. Completion of the FAA release of the 16-acres for non-aeronautical use is required before a lease can be executed. An Exclusive Negotiating Agreement (ENA) between Montecito Development Company and the County was reviewed by the Board at their May 7, 2019 meeting. The ENA is necessary for the development team to identify potential tenant(s) and to feel confident in proceeding with all of the review processes, including Federal NEPA environmental review, necessary to complete the FAA process for the release of the land for non-aviation uses. It will also enable the parties to proceed with the land use entitlement process and the CEQA process, as mandated by State law. On June 18, 2019, the FAA sent written confirmation of their intent to release the airport property for non-aeronautical use. The final FAA approval of the land release request will be based on successful completion and review of the formal land release package submittal by the County. On September 9, 2019, FAA staff found a copy of a letter that released the land for non-aviation use dated October 18, 1982, and FAA staff confirmed that this past action is still applicable. County staff is in process of negotiating lease and development terms with Montecito Development Company team. The Buchanan Field Flood Report update has been completed and provides the mitigation options for this project as it located along the drainage ditch on the west side of the airport. The project sponsor is working with staff from the Department of Conservation and Development as they perform the environmental studies and analysis to secure planning entitlements for the property. The project site plan has been redesigned to allow for more for multiple tenant use. The project land use application was submitted to the Department of Conservation and Development in June 2022. Referral Update: Recommendation(s)/Next Step(s): Discuss the 16-acre development, Buchanan Field. This is a general discussion about the status of the proposed project. Fiscal Impact (if any): The Airport Enterprise Fund will no longer need to be used to cover the additional land release project expenses. Attachments No file(s) attached. AIRPORTS COMMITTEE 9. e. Meeting Date:09/14/2022   Subject:Discuss 0.86-acre Development at Buchanan Field  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: The development site is approximately 0.86 acres of land owned by the County and located on the west side of the Buchanan Field Airport on the north end of Sally Ride Drive. The site is designated for aviation use on the Buchanan Field Master Plan. In February 2020, the County received a letter of interest to develop the 0.86 acres at Buchanan Field. In accordance with the Airport Division’s standard, the Airport Division solicited for competitive interest in developing the parcel prior to making a developer selection. This solicitation of competitive interest was transmitted to the current commercial tenants of both County airports and to those persons who have asked to be included on a list of developers interested in developing land at either of the County airports. The County did not receive any other letters of interest to develop this property.  On March 31, 2020, the Board authorized Airports staff to negotiate lease and development terms with VOLY RE, LLC. VOLY RE withdrew their development interest in early January 2021. On January 14, 2021, the County received another letter of interest to develop the 0.86-acre parcel. Staff subsequently initiated a solicitation of competitive interest to current commercial tenants and to our list of parties interested in development on the airport properties. The deadline for competitive interest was March 1, 2021, and the County did not receive any additional letters of interest. On March 30, 2021, the Board authorized Airports staff to negotiate lease and development terms with Mark Scott Construction, Inc. The development team is working with a prospective subtenant to determine a building design that could best meet their needs. Lease deal terms have been negotiated and the lease will be drafted upon receipt of the development deposit. The development team provided the development deposit which is necessary for Airport staff to move forward in drafting a lease. On January 25, 2022, the Board of Supervisors reviewed and approved an Exclusive Negotiating Rights Agreement (ENRA) for this site so the development team can actively market the property to identify an aviation subtenant. The ENRA term ends on March 31, 2024 unless extended for a maximum of six months by the Director of Airports.  Referral Update: The project proponents continue the marketing effort and are working on preliminary site plans. Recommendation(s)/Next Step(s): Discuss the 0.86-acre development proposed for Buchanan Field. This is a general discussion regarding the status of the project. Fiscal Impact (if any): None. Attachments No file(s) attached. AIRPORTS COMMITTEE 10. Meeting Date:09/14/2022   Subject:Discuss Terminal/ARFF Building Development, Buchanan Field Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: The Contra Costa County Board of Supervisors approved the project plan set and specifications and authorized staff to solicit for construction bids. The County received seven construction bids on March 11, 2021 which ranged in cost from $12,990,000 to $15,975,000. County staff reviewed the bids and found that the lowest responsive bidder was W.E. Lyons Co. at $12,990,000. The bid amount, however, was much higher than the engineer’s estimate of $11,700,000. As a result, Airports staff has been working with the FAA to secure additional funding to move this project to construction. The Board of Supervisors approved a contract with W.E. Lyons Co. at their April 27, 2021 meeting. The FAA offered two grants for a total of approximately 12,990,000 million dollars for the construction portion of the project. These grants were accepted by the Board on April 27, 2021. A modular building was delivered on May 3, 2021, to temporarily house JSX during the project construction. W.E. Lyons received a Notice to Proceed for the project on June 7, 2021. The Contractor set up power to the modular temporary terminal. They have installed construction fencing, a contractor trailer, coordinated moving with JSX and AT&T. JSX moved out of the building to the temporary terminal August 24-25, 2021. After solicitation KSA and Hill replaced WSP as the permanent Construction Manager for the project. W.E.Lyons has completed demolition of the old building, relocation of the sewer main, elimination of the water main under the footprint of the new Terminal, and poured approximately 95% of the footings. Remaining footings were blocked by an AT&T communication line that serves the Tower that is scheduled to be relocated during the night of February 23, 2022. Contractor is proceeding with utility line installation, final grading, steel fabrication, and slab pour in the next few months. W.E. Lyons has completed all footings for the building. Interior underground plumbing, electrical and other utilities were installed. The slab on grade was poured in two parts on May 11 and May 14. Steel erection started on May 16 and is expected to be completed by the end of May. Some interior items have been identified as long lead times (up to 55 weeks) due to supply chain issues. Project team continues to work together to identify solutions. Referral Update: Progress continues to be made on both the interior and exterior of the building. The Water main relocation work is expected to be completed by end of September. The storm drain and sewer main work has been completed. The building requires a private sewer lift station to be installed, which was not part of the original bid set of plans. Additionally, the connection point for the building’s electrical power must be changed from the original design. Staff anticipates bringing these change orders to the Board of Supervisors in the near future, where the combined cost increase is expected to be approximately $700,000.  Recommendation(s)/Next Step(s): W.E Lyons will continue forward with constructing the building. The construction management team will continue oversight of the project. Any issues arising during project will be brought to the Airport Committee as soon as possible. Fiscal Impact (if any): There is no impact to the General Fund. The FAA has provided two grants for a total of approximately $12,990,000. The Airport Enterprise fund will cover costs above that with bond money and reserves as needed. Attachments ARFF and Terminal Building Update Photo 1 ARFF and Terminal Building Update Photo 2 AIRPORTS COMMITTEE 11. Meeting Date:09/14/2022   Subject:Discuss Security Project Buchanan Field Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Contra Costa County Public Works Airports Division applied for a $3,125,000 grant based on bid for security upgrades at Buchanan Field by the Federal Aviation Administration. The Board authorized the grant on June 16, 2020, and Kimley Horn was contracted to do the design of the project on November 1, 2020. The Board approved putting the project out for bid on March 2, 2021. Kimley Horn completed the design, and the Project was put out for bid. The bid opening in April revealed bids that were significantly higher than expected with the lowest responsible bidder at $6,440,432.00. The Airport continued the normal grant process with the Federal Aviation Administration. If the FAA cannot find additional grant funds for the Project, the Airport will have to cancel the Project. The FAA requested an updated design package to try to achieve the grant amount of approximately $3,125,000. Unfortunately, while Kimley-Horn was able to get the redesign package together, the FAA notified that the funds would not be available until potentially next spring. The plan at this point is to rebid the project next spring if grant funds become available again. The Board was asked to approve the Kimley-Horn redesign plan sets and a contract amendment for payment on September 7, 2021. The FAA contacted Beth Lee, Assistant Director of Airports-Administration on January 20, 2022, with information that funding would be available provided a bid package and bids could be completed by March 1, 2022. Airport staff immediately started working on getting a bid package together with the help of Public Works staff. The grant application was placed, the project put out to bid and bid opening was February 22, 2022. Those bids will be sent to the FAA upon verification of lowest bidder in time to meet the March 1, 2022 deadline. The FAA will then determine whether the grant is awarded. Referral Update: The FAA has awarded the Airport two grants combined for approximately 4.3 million dollars. The Board has accepted both grants and the Board Order to enter into a contract with the lowest bird went before the Board on September 13, 2022. The Contractor will start the work upon completion of the contract and the notice to proceed. The Construction Management team will be Kimley Horn upon Board approval of that Board Order on Sept 13, 2022 and the completion of the contract. Recommendation(s)/Next Step(s): If the Board approved both actions at the Sept 13, 2022, the Airport would complete both contracts and start coordination to start the Security Upgrades Project. A notice to proceed will be issued when appropriate and the Contractor will commence the work. The phasing will be coordinated with the Terminal Building Contractor WE Lyons for that portion of the project Fiscal Impact (if any): There will be no impact to the General Fund. The Airport Enterprise fund will cover any costs for the security project above There will be no impact to the General Fund. The Airport Enterprise fund will cover any costs for the security project above the awarded grant amount. Attachments No file(s) attached. AIRPORTS COMMITTEE 12. Meeting Date:09/14/2022   Subject:Update on Airport Safety Officer Recruitment, Buchanan Field and Byron Airports Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: None. Referral Update: In the recent past, several Airport Safety Officers (ASO) have left the County either due to retirement or to pursue other opportunities, resulting in four vacancies within the Airports Division. In response, Airports staff has worked with Human Resources to conduct a recruitment for Airport Safety Officers at the I/II level. While the number of qualified applicants for the Airport Safety Officer I and II positions was lower than previous recruitments, 14 and 6 respectively, staff conducted eleven interviews and offered positions to the top three candidates. Two of the three offers were accepted, one at ASO I level, and one at the ASO II level. Recommendation(s)/Next Step(s): Airports staff will continue to work with Human Resources for onboarding of the two new employees, as well as look at options to fill the remaining two vacancies. Fiscal Impact (if any): None. The existing positions are included in the Airport Enterprise Fund FY 2022-23 budget. Attachments No file(s) attached. AIRPORTS COMMITTEE 13. Meeting Date:09/14/2022   Subject:Future agenda items Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Referral Update: Recommendation(s)/Next Step(s): Attachments No file(s) attached. AIRPORTS COMMITTEE 14. Meeting Date:09/14/2022   Subject:The Next Meeting is Currently Scheduled for December 14, 2022 Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: The next meeting is currently scheduled for December 14, 2022 Referral Update: Recommendation(s)/Next Step(s): Attachments No file(s) attached.