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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 09132017 - Airports Cte Agenda Pkt       AIRPORTS COMMITTEE Wednesday, September 13, 2017 11:00 A.M. Director of Airports Office 550 Sally Ride Drive, Concord Supervisor Karen Mitchoff, Chair Supervisor Diane Burgis, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee         1.Introductions   2. Review and approve record of meeting for June 14, 2017 (Chair)   3.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   4. Interview candidates for the At-Large seat on the Aviation Advisory Committee to complete a term ending February 29, 2020 (Interview and Determine)   5. Receive update from the Aviation Advisory Committee Chair, Ronald Reagan (Presentation and Accept)   6. Economic Development Program priorities and process update (Review and Discuss)   7. 3-Acre Non-Aviation Business Park Development at Buchanan Field (Review and Discuss)   8. 4.6-Acre Development Proposal at Buchanan Field (Review and Discuss)   9.The next meeting is currently scheduled for December 13, 2017 at 11:00 AM   10.Future Agenda Items   The Airports Committee will provide reasonable accommodations for persons with disabilities planning to attend Airports Committee meetings. Contact the staff person listed below at least 96 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Airports Committee less than 96 hours prior to that meeting are available for public inspection at 550 Sally Ride Drive, Concord, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Keith Freitas, Committee Staff Phone (925) 681-4200, Fax (925) 646-5731 keith.freitas@airport.cccounty.us AIRPORTS COMMITTEE 2. Meeting Date:09/13/2017   Subject:Review and Approve record of meeting for June 14, 2017 (Chair) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: Not applicable Referral Update: Not applicable Recommendation(s)/Next Step(s): Review and approve record of meeting for June 14, 2017 (Chair) Fiscal Impact (if any): Not applicable Attachments Airport Committee Meeting Minutes 6-14-17 AIRPORTS COMMITTEE June 14, 2017 11:00 A.M. 550 Sally Ride Drive, Concord   Supervisor Karen Mitchoff, Chair Supervisor Diane Burgis, Vice Chair   Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee   Present: Diane Burgis, Vice Chair    Absent: Karen Mitchoff, Chair  Staff Present:Keith Freitas, Director of Airports  Beth Lee, Assistant Director of Airports             1.Introductions   2.Review and Approve Record of Meeting for March 8, 2017 (Chair)          March 8, 2017 minutes were approved. Yes: Vice Chair Supervisor Diane Burgis, No: none; absent: Chair Supervisor Karen Mitchoff.    AYE: Vice Chair Diane Burgis  Other: Chair Karen Mitchoff (ABSENT)  Passed  3.Receive Update From the Aviation Advisory Committee Chair, Ronald Reagan (Presentation and Accept)       Ronald Reagan, Chair of the Aviation Advisory Committee (AAC), discussed the following items: Airport Capital Improvement Plan (ACIP), Tenant Appreciation BBQ, potential purchase of a used Aircraft Rescue and Firefighting vehicle (ARFF), AAC Elections (Ron Reagan = Chair, Mike Bruno = Vice Chair, and Maurice Gunderson = Secretary), 3 acre parcel update, 4.6 acre parcel update, Byron General Plan amendment, Buchanan Field Airport Layout Plan update, strategic planning project, working group for rates and charges, Sustainable farm project update, taxiway and runway projects, Regional Measure 3 initiative, Rashid Yahya receiving the 2016 Federal Aviation Administration’s (FAA) Flight Instructor of the Year award, and the Tenant Appreciation award. Tom Weber gave a few examples of proactive noise abatement efforts. Ron Reagan thanked Airport staff for all their efforts. Ron Reagan requested the Supervisors consider writing a letter in support of the Regional Measure 3 effort; the item could be sent to TWIC (Board Subcommittee) for discussion and action.   4.2017 Airport Strategic Plan (Update and Discuss)      The Airports Division finalized its strategic planning process. The next step is to convene a stakeholder working group to review and help prioritize various identified projects/programs. The focus is on capital projects and business/tenant development for both airports over the next ten years. Supervisor Burgis asked us to let her office know how they can be supportive.   5.JetSuiteX One Year Anniversary (Review and Discuss)      April 2017 marks JetSuite’s one year anniversary. Passenger loads are around 75% to Burbank. Recent flight expansion to Las Vegas is near 90% full.   6.3-Acre Non-Aviation Business Park Development at Buchanan Field (Review and Discuss)       This piece of property is currently going through the environmental process. A draft lease was sent to the development team. The lease and environmental review is estimated to be scheduled before the Board of Supervisors (Board) in fall 2017. The business park development is anticipated to start by spring 2018.   7.4.6-Acre Development Proposal at Buchanan Field (Review and Discuss)      The project team is anticipating starting the entitlement process soon with the City of Concord. They are talking to potential tenants but have not identified specific tenants as of yet.   8.Upcoming Federal Aviation Administration (FAA) Grant Project for Runway 14L/32R Reconstruction (Review and Discuss)       Airport staff are currently in the process of designing reconstruction of the primary crosswind runway at Buchanan Field. There are four design options available ranging in cost from $3.6 million to $11 million. The differences between all four alternatives are the reconstruction approach, cost, timing, and ultimately what the FAA will approve.   9.Airport Protocols Regarding Aircraft Incidents and May 26th Aircraft Accident Near Buchanan Field (Review and Discuss)       Pictures of the incident were shown and discussed. Details of the events were  Pictures of the incident were shown and discussed. Details of the events were described; the aircraft was coming in to land but had engine trouble and had to land on the street. The pilot did what pilots are trained to do – look for open space to land. The Airport Committee developed an information dissemination process as follows: Personal call to Supervisor offices and state where the incident occurred Compile more detail and distribute to all Supervisors through the County’s public information alert process which is coordinated by the County’s Public Information Officer The goal is to provide advance notice in the event of a media inquiry.   10.The next meeting is tentatively scheduled for September 13, 2017 at 11:00 AM   11.Future Agenda Items       None   12.Adjourn   The Airports Committee will provide reasonable accommodations for persons with disabilities planning to attend Airports Committee meetings. Contact the staff person listed below at least 96 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Airports Committee less than 96 hours prior to that meeting are available for public inspection at 550 Sally Ride Drive, Concord, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time.  For Additional Information Contact:  Keith Freitas, Committee Staff Phone (925) 681-4200, Fax (925) 646-5731 keith.freitas@airport.cccounty.us AIRPORTS COMMITTEE 4. Meeting Date:09/13/2017   Subject:Interview candidates for the At-Large seat on the Aviation Advisory Committee to complete a term ending February 29, 2020 (Interview and Determine) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: A general solicitation was undertaken to fill an open At-Large position (referred to as Seat 2) on the Aviation Advisory Committee. The Seat 2 position term started on March 1, 2017 and would end on February 28, 2020. The Clerk of the Board of Supervisors received seven applications for the open Seat 2 position.  Referral Update: The Internal Operations (IO) subcommittee generally interviews and makes an appointment recommendation to the Board of Supervisors for the AAC At-Large positions. At the IO’s July 10, 2017, meeting they recommended that the AAC At-Large position interview and selection process be referred to the Airport Committee as they have direct oversight and involvement in Airport related matters. On August 1, 2017, the Board of Supervisors approved referring the Aviation Advisory Committee At-Large position recruitment and selection process to the Airport Committee.  Recommendation(s)/Next Step(s): Interview candidates for the At-Large seat on the Aviation Advisory Committee to complete a term ending February 29, 2020 (Interview and Determine). Interview the following candidates for At-Large Seat 2 on the Aviation Advisory Committee and forward a selection recommendation to the Board of Supervisors for consideration. Candidates to be interviewed are : DeWitt Hodge, Pittsburg Cody Moore, Concord Peter Friedman, Pleasant Hill Eric Meinbress, Lafayette Robert Trevelyn, Pleasant Hill Debra Landesman, Concord Geoffrey Logan, Walnut Creek Fiscal Impact (if any): None. Attachments Hodge, DeWitt 8-9-17 Moore, Cody 7-24-17 Friedman, Peter 7-21-17 Meinbress, Eric 8-10-17 Trevelyan, Robert 7-24-17 Landesman, Debra 8-10-17 Logan, Geoffrey 8-9-17 AIRPORTS COMMITTEE 5. Meeting Date:09/13/2017   Subject:Receive update from the Aviation Advisory Committee Chair, Ronald Reagan (Presentation and Accept) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Ronald Reagan, Chair of Aviation Advisory Committee Contact: Beth Lee, (925) 681-4200 Referral History: Not applicable Referral Update: Not applicable Recommendation(s)/Next Step(s): Receive update from the Aviation Advisory Committee Chair, Ronald Reagan (Presentation and Accept) Fiscal Impact (if any): Not applicable Attachments No file(s) attached. AIRPORTS COMMITTEE 6. Meeting Date:09/13/2017   Subject:Economic Development Program priorities and process update (Review and Discuss) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: In 2013, the Airports Division initiated a business retention and attraction program to strengthen and grow the Buchanan Field and Byron Airports. Airports staff convened an Economic Development Incentive Program (EDIP) process, which included a diverse working group representing leasehold tenants, businesses, flight clubs, County hangar and tie-down tenants, and the Aviation Advisory Committee, to help staff develop a program that would best help us to retain and attract new aviation tenants. EDIP participants identified 48 total desired projects and programs to meet the attraction and retention goals. The EDIP process was completed in late 2015 and included a top projects/programs prioritization list for both airports, Buchanan Field and Byron Airport.  One top priority item was to examine the aviation use rents to determine if the airports were regionally competitive. Airports staff conducted a market rate rent comparison and found that, in general, aviation rents at our airports were at the high end for the regional market, which could negatively affect the Airports’ ability to attract new and retain existing tenants. As such, on February 9, 2016, the Board of Supervisors approved a three-year CPI waiver starting April 1, 2016, and ending March 31, 2019, for aviation use tenants in order to make the aviation use rental rates more comparable to other regional general aviation airports. In August 2017, the Airports Division completed updating its strategic plan to best position the airports for regional competiveness. The strategic plan has a multi-tiered approach that included high stakeholder involvement to best ensure that it would address the business/tenant needs. The intent was to create, and then implement, an effective business retention/attraction program to strengthen and grow the Buchanan Field and Byron Airports to achieve the following: Best position the Airports Division to react and behave more like a business in order to successfully compete for marketplace in the region Improve the financial well-being of the airports system Create environment that cultivates staff to deliver better customer service, increase creativity and lower turn-over (all of benefit to our customers) and lower turn-over (all of benefit to our customers) Create environment that fosters tenant and business retention (trust, confidentiality, reliability and fairness are baseline roots) Let our tenant and business community know that we are appreciative that they call the Contra Costa County airport system home Attract business aircraft and aeronautical businesses Attract general aviation aircraft and pilots Regional marketing to increase awareness of the airports; benefits and what they have to offer Increase revenue generation Continue to diversify revenue base Increase community knowledge, in interest in, and support of both airports Small airport system that can become an industry model and leader Distinguish Buchanan Field and Byron as the preferred general aviation airports in the San Francisco Bay Area for pilots and businesses The next crucial component in the County’s economic retention and development program is to implement the top priority projects and activities that were identified by the comprehensive multi-year process. The top projects and activities are to develop a new rates and charge schedule for both airports, initiate the development of a terminal building at Buchanan Field, initiate the development of a hangar and office building at Byron, and initiate projects to improve aesthetics at both airports. Staff will continue to work with the stakeholders as they move to implement these priority projects and activities for the Buchanan Field and Byron Airports. The rates and charge schedule will be vetted through the public process in advance of scheduling this item before the full Board of Supervisors for their review and approval. Referral Update: This is a continuing discussion from June 14, 2017 regarding the Airports Division’s strategic planning and implementation process. implementing the four identified priority projects from the EDIP and subsequent Airports Division strategic planning processes. Recommendation(s)/Next Step(s): Economic Development Program priorities and process update (Review and Discuss). This is a general discussion of the Airports Division top ranked priority projects and activities which were originally developed from EDIP and AAC ranking input and subsequently reaffirmed through the Airport Division’s strategic planning process. Fiscal Impact (if any): None. Attachments No file(s) attached. AIRPORTS COMMITTEE 7. Meeting Date:09/13/2017   Subject:3-Acre Non-Aviation Business Park Development at Buchanan Field (Review and Discuss) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: On December 8, 2015, the Contra Costa County Public Works – Airports Division received a letter of interest from a private party to develop an industrial business park use on approximately 3 acres of land owned by the County and located on the northeast corner of Marsh Drive and Sally Ride Drive on the west side of Buchanan Field Airport. The parcel is designated for non-aviation use on the Buchanan Field Master Plan. Per adopted procedures, the County notified existing commercial tenants at Buchanan Field and Byron and publicized the notice to solicit other competitive interest in the property. The response deadline was January 14, 2016, and the County did not receive any additional letters of interest to develop this property. On March 29, 2016, the Board of Supervisors authorized County staff to negotiate a lease with the proposed developer. In November 2016, the development team submitted a development plan application to the Department of Conservation and Development (DCD) for the proposed project. DCD would also perform the environmental review for the project. Airports staff will draft a lease for the 3-acre business park. The lease will be scheduled for the Board of Supervisors review and consideration when the environmental review process has been completed (the lease may be approved concurrently with the environmental component). Development of this 3-acre vacant parcel for business park use would expand economic development activity at Buchanan Field Airport and lead to increased revenues to the Airport Enterprise Fund. This development will also facilitate the growth and development as identified in the adopted Buchanan Field Airport Master Plan. A business proposal must be consistent with the Airport Master Plan and General Plan for consideration. Referral Update: The project was reviewed by DCD and they found that it does not require a planning approval process. On January The project was reviewed by DCD and they found that it does not require a planning approval process. On January 11, 2017, the project sponsors submitted the paperwork necessary to initiate the environmental review process. The environmental process should take 4 to 6 months to complete. Recommendation(s)/Next Step(s): 3-Acre Non-Aviation Business Park Development at Buchanan Field (Review and Discuss). This is a general discussion about the status of the proposed project. Fiscal Impact (if any): None. Attachments No file(s) attached. AIRPORTS COMMITTEE 8. Meeting Date:09/13/2017   Subject:4.6-Acre Development Proposal at Buchanan Field (Review and Discuss) Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The development site is approximately 4.6 acres of land owned by the County and located on the northwest corner of Marsh Drive and Solano Way on the north side of Buchanan Field Airport. The parcel is commonly referred to as “Parcel C” and is designated for non-aviation use on the Buchanan Field Master Plan. On September 29, 2016, the Contra Costa County Public Works – Airports Division received a letter of interest from a private party to develop a commercial use on the approximate 4.6-acre parcel. In accordance with the approved selection process by the Board of Supervisors, the County notified existing commercial tenants at Buchanan Field and Byron to solicit other competitive interest in the property. The development solicitation letter and publication provided a response deadline of November 7, 2016, for all competitive interests in the approximate 4.6-acre parcel to be submitted to the County Airport Office. The County received one additional letter of interest to develop this property.  Consistent with the master developer selection process that was approved by the Board of Supervisors on May 23, 2006, the Airports staff sent both interested parties a Request for Information packet to complete and return by 4:00 p.m. on January 11, 2017 accompanied by a performance guarantee cashier’s check in the amount of $10,000. A selection committee consisting of County staff and representatives from the Airport and surrounding neighborhood has been designated to assist Airports staff in the review, interview (if deemed necessary), and selection of the preferred Master Developer. On December 6, 2016, the Board of Supervisors authorized Airports staff to negotiate a ground lease and development terms with the top ranked party. The draft lease will be brought back to the Board of Supervisors for review and consideration. The environmental review process will proceed on a parallel path and will be scheduled for Board of Supervisors review and consideration either before, or concurrently with, lease approval.  Development of this 4.6-acre vacant parcel for business park use would expand economic Development of this 4.6-acre vacant parcel for business park use would expand economic development activity at Buchanan Field Airport and lead to increased revenues to the Airport Enterprise Fund. This development will also facilitate the growth and development as identified in the adopted Buchanan Field Airport Master Plan. A business proposal must be consistent with the Airport Master Plan and General Plan for consideration. Referral Update: None. Recommendation(s)/Next Step(s): 4.6-Acre Development Proposal at Buchanan Field (Review and Discuss). This is a general discussion about the status of the proposed project. Fiscal Impact (if any): None. Attachments No file(s) attached.