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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 12142016 - Airports Cte Agenda Pkt       AIRPORTS COMMITTEE December 14, 2016 10:00 A.M. 550 Sally Ride Drive, Concord Supervisor Mary N. Piepho, Chair Supervisor Karen Mitchoff, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee         1.Introductions   2. Review and Approve record of meeting for July 20, 2016 (Chair)   3.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   4. Receive update from the Aviation Advisory Committee (Ronald Reagan, Aviation Advisory Committee Chair)   5. Parcel C Sales Tax Apportionment Agreement Between County and City of Concord (Review and Discuss)   6. 700 Sally Ride Drive Aircraft Hangar Vacancy (Review and Discuss)   7. Byron General Plan Amendment Update (Review and Discuss)   8. 3-Acre Non-Aviation Business Park Development at Buchanan Field (Review and Discuss)   9. 4.6-Acre Development Interest at Buchanan Field (Review and Discuss)   10. Future Agenda Items   11.The next meeting is tentatively scheduled for March 22, 2017.   12.Adjourn   The Airports Committee will provide reasonable accommodations for persons with disabilities planning to attend Airports Committee meetings. Contact the staff person listed below at least 96 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Airports Committee less than 96 hours prior to that meeting are available for public inspection at 550 Sally Ride Drive, Concord, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Keith Freitas, Committee Staff Phone (925) 681-4200, Fax (925) 646-5731 keith.freitas@airport.cccounty.us AIRPORTS COMMITTEE 2. Meeting Date:12/14/2016   Subject:Review and Approve Record of Meeting from July 20, 2016 Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Review and Approve record of meeting for July 20, 2016 (Chair) Fiscal Impact (if any): Not Applicable Attachments Minutes 7/20/16 AIRPORTS COMMITTEE 4. Meeting Date:12/14/2016   Subject:Aviation Advisory Committee Update Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Ronald Reagan, Chair Aviation Advisory Committee Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Receive update from the Aviation Advisory Committee (Ronald Reagan, Aviation Advisory Committee Chair) Fiscal Impact (if any): Not Applicable Attachments No file(s) attached. AIRPORTS COMMITTEE 5. Meeting Date:12/14/2016   Subject:Parcel C Sales Tax Apportionment Agreement Between County and City of Concord Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Referral History: Parcel C, as commonly referred to, is County owned parcel at Buchanan Field Airport. Approximately one-third is in the County and the remainder is within the City of Concord. A majority of the parcel is within Runway 19R protection zone; which requires the land uses and subsequent improvements (such as locations, heights, and the like) comply with the FAA compatibility standards. The parcel is approximately 4.6 acres; about a third within the County and remaining two-thirds within the City of Concord (“City”) jurisdiction. While the property may have development constraints, it is well situated for commercial/retail uses. Although the land is undeveloped, it’s access to and visibility from Highway 4 has resulted in many development interests over the years. Development attempts, however, have been prevented because there was not a tax share and development agreement between the County and City. As such, the County and City have been working on a draft agreement which were to address the primary issues at that time: (1) apportionment of sales, use and property tax revenues; (2) designation of the lead jurisdiction for planning and environmental; and (3) coordination and communication between the parties. Referral Update: A draft agreement and supporting resolution have been completed and reviewed by County and City staff. The agreement and resolution was reviewed and approved by the Contra Costa County Board of Supervisors on December 6, 2016. The item is scheduled for review and consideration by the City Council for the City of Concord on December 13, 2016. Recommendation(s)/Next Step(s): This is a general discussion about the status of the sales tax share agreement between the County and City. Fiscal Impact (if any): None Attachments No file(s) attached. AIRPORTS COMMITTEE 6. Meeting Date:12/14/2016   Subject:700 Sally Ride Drive Aircraft Hangar Vacancy Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: In December of 2015, the current lessee (TDMC) gave their 12-month notice to terminate their lease. The ground rent received from this leasehold represents approximately 5% of the Airports Enterprise Fund’s annual revenue. In anticipation of the Premises reverting to the County, on November 9, 2016, Airports staff broadly distributed (over 800 printed mail and emails) a marketing advertisement for the upcoming aircraft hangar availability. As a response to the aggressive marketing effort, Airports Division staff several letters of interest to lease the Premises. In accordance with the approved selection process by the Board of Supervisors on May 23, 2006, on November 15, 2016, Airports staff sent notices for competitive interest to lease the Premises to businesses at both airports and to our interested party list. The solicitation provided a response deadline of 5:00 p.m. on Tuesday, December 6, 2016. Competitive interest responses were required to include specified detailed information related to the proposed use of the Premises, the proposed business use or other business activities, desired lease term details and supplemental information, proposed building improvements, and a performance guarantee cashier’s check in the amount of $10,000. The performance guarantee would be returned to unsuccessful party(ies) at the completion of the selection process. For the successful candidate, the guarantee would be applied to cover the cost of the projects’ lease development process and any remaining funds could be applied to the ground rent or refunded. The solicitation also advised recipients that the County may elect to negotiate with another candidate, in priority ranked order, if we are unable to consummate a lease with the top ranked candidate.  The County received 3 information response proposals by the deadline. A selection committee (comprised of County staff, an Aviation Advisory Committee member and a District IV staff) reviewed and ranked the proposals. The proposal ranking outcome was determined by the following factors:  Compatibility of proposed use(s) with governing policies Proposed financial and lease terms (to provide the highest positive impact to the Airport Enterprise Fund) Proposed enhancements to the Premises Track record and experience relative to proposed use of the Premises Proposed schedule and timing Applying the above factors, the proposal submitted by The Conco Companies was top ranked by the selection committee. Pacific States Aviation was ranked second and Blackhawk Aviation and the Vietnam Helicopters was ranked third. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion about the competitive interest solicitation process and ranking outcome for negotiating a ground lease. Fiscal Impact (if any): None Attachments No file(s) attached. AIRPORTS COMMITTEE 7. Meeting Date:12/14/2016   Subject:Byron General Plan Amendment Update Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The Airport Committee, at their September 24, 2012, meeting, directed Airports staff to schedule the use of the Mariposa Community Benefits Fund for the full Board of Supervisor’s consideration. On December 4, 2012, the Board of Supervisors authorized the Department of Conservation and Development (DCD) to undertake a General Plan Amendment (GPA) study for the Byron Airport. The Board of Supervisors, on December 4, 2012, authorized use of a portion of the Mariposa Energy Project Community Benefits Fund to perform the GPA study for Byron Airport. The Byron Airport Master Plan, approved in 2005, identified a diversity of aviation and aviation-related land uses for the long-term build-out of the Airport. To fully implement the Airport Master Plan, it is necessary to undertake a GPA to allow for the range of contemplated land uses. The GPA requires an environmental analysis pursuant to the California Environmental Quality Act (CEQA) before it can be considered for approval. The GPA process is being performed by DCD staff in collaboration with Airports staff. On April 8, 2015, DCD staff issued a Request for Proposals (RFP) for the Byron Airport Development Program and CEQA Analysis. Prospective contractors were given until May 8, 2015, to provide proposals. Two proposals were received. On July, 1, 2015, the Airport Committee had a general discussion of the environmental process, RFP responses received, project cost, and anticipated project schedule. On August 18, 2015, the Board of Supervisors approved a $180,545 contract between Contra Costa County and Dudek to perform the environmental review for the Byron Airport GPA. On April 27, 2016, the Airport Committee had a general discussion regarding the project and the progress of the environmental review. Staff and Committee members expressed dissatisfaction with the progress to date. In the weeks following the April 2016 meeting, staff of DCD and Airports and the contractor, Dudek, had several email exchanges and phone calls to determine why the environmental review was not proceeding as originally anticipated. The contractor indicated they had difficulty formulating an acceptable project description, which forms the basis for the environmental review, because: The Airport Land Use Compatibility Plan (ALUCP) predates the 2005 Byron Airport Master Plan and does not accurately reflect proposed aviation activities and proposed non-aviation development. The ALUCP policies for Byron Airport are overly restrictive compared to those for Buchanan Airport and relative to current guidance per the California Airport Land Use Planning Handbook published by Caltrans. While ALUCPs generally do not apply to airports themselves, the 2005 Master Plan specifically states that the policies and regulations of the ALUCP are applicable to the airport property, thereby artificially limiting what can occur on Airport property. Staff and the contractor determined that the best course of action would be to expand the scope of the current environmental review to include updating the portions of the ALUCP pertaining to Byron Airport. While this would extend the project timeline and add costs, the end product would be a General Plan, zoning, ALUCP, and Master Plan for Byron Airport that were consistent and compatible. On July 20, 2016, the Airport Committee reviewed the revised scope of work and directed staff to prepare a contract amendment for approval by the Board of Supervisors. Referral Update: The contract amendment was approved on October 18, 2016. Dudek and their subconsultants are currently working on the draft ALUCP update and revised project description. Recommendation(s)/Next Step(s): The draft ALUCP update should be complete and ready for review in the first quarter of 2017. Staff recommends that the item be scheduled for discussion at the first Airport Committee meeting of 2017. Fiscal Impact (if any): As amended, the contract with Dudek is for $223,801, to be paid out of the Mariposa Community Benefits Fund. This does not include County staff costs associated with the project. Attachments No file(s) attached. AIRPORTS COMMITTEE 8. Meeting Date:12/14/2016   Subject:3-Acre Non-Aviation Business Park Development at Buchanan Field Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: On December 8, 2015, the Contra Costa County Public Works – Airports Division received a letter of interest from a private party to develop an industrial business park use on approximately 3 acres of land owned by the County and located on the northeast corner of Marsh Drive and Sally Ride Drive on the west side of Buchanan Field Airport. The parcel is designated for non-aviation use on the Buchanan Field Master Plan. Per adopted procedures, the County notified existing commercial tenants at Buchanan Field and Byron and publicized the notice to solicit other competitive interest in the property. The response deadline was January 14, 2016, and the County did not receive any additional letters of interest to develop this property. On March 29, 2016, the Board of Supervisors authorized County staff to negotiate a lease with the proposed developer. Referral Update: In November 2016, the development team submitted a development plan application to the Department of Conservation and Development (DCD) for the proposed project. DCD will also perform the environmental review for the project. Airports staff will be drafting the lease for the 3-acre business park. The lease will be scheduled for the Board of Supervisors review and consideration once the environmental review process has been completed. Development of this 3-acre vacant parcel for business park use would expand economic development activity at Buchanan Field Airport and lead to increased revenues to the Airport Enterprise Fund. This development will also facilitate the growth and development as identified in the adopted Buchanan Field Airport Master Plan. A business proposal must be consistent with the Airport Master Plan and General Plan for consideration. Recommendation(s)/Next Step(s): This is a general discussion and review of the proposed business activity and status. Fiscal Impact (if any): None Attachments No file(s) attached. AIRPORTS COMMITTEE 9. Meeting Date:12/14/2016   Subject:4.6-Acre Development Interest at Buchanan Field Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The development site is approximately 4.6 acres of land owned by the County and located on the northwest corner of Marsh Drive and Solano Way on the north side of Buchanan Field Airport. The parcel is commonly referred to as “Parcel C” and is designated for non-aviation use on the Buchanan Field Master Plan. On September 29, 2016, the Contra Costa County Public Works – Airports Division received a letter of interest from a private party to develop a commercial use on the approximate 4.6-acre parcel. In accordance with the standard operating procedure regarding development at Buchanan Field, the County notified existing commercial tenants at Buchanan Field and Byron to solicit other competitive interest in the property. The development solicitation letter and publication provided a response deadline of November 7, 2016, for all competitive interests in the approximate 4.6-acre parcel to be submitted to the County Airport Office. The County received one additional letter of interest to develop this property.  Consistent with the master developer selection process that was approved by the Board of Supervisors on May 23, 2006, the Airports staff sent both interested parties a Request for Information packet to complete and return by 4:00 p.m. on January 11, 2017 accompanied by a performance guarantee cashier’s check in the amount of $10,000. A selection committee consisting of County staff and representatives from the Airport and surrounding neighborhood has been designated to assist Airports staff in the review, interview (if deemed necessary), and selection of the preferred Master Developer. On December 6, 2016, the Board of Supervisors authorized Airports staff to negotiate a ground lease and development terms with the top ranked party. The draft lease will be brought back to the Board of Supervisors for review and consideration. The environmental review process will proceed on a parallel path and will be scheduled for Board of Supervisors review and consideration either before, or concurrently with, lease approval.  Development of this 4.6-acre vacant parcel for business park use would expand economic Development of this 4.6-acre vacant parcel for business park use would expand economic development activity at Buchanan Field Airport and lead to increased revenues to the Airport Enterprise Fund. This development will also facilitate the growth and development as identified in the adopted Buchanan Field Airport Master Plan. A business proposal must be consistent with the Airport Master Plan and General Plan for consideration. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion about the selection process for a master developer of this site. Fiscal Impact (if any): None Attachments No file(s) attached. AIRPORTS COMMITTEE 10. Meeting Date:12/14/2016   Subject:Future Agenda Items Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Future Agenda Items Fiscal Impact (if any): None Attachments No file(s) attached.