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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 04272016 - Airports Cte Agenda Pkt       AIRPORTS COMMITTEE April 27, 2016 1:00 P.M. 550 Sally Ride Drive, Concord Supervisor Mary N. Piepho, Chair Supervisor Karen Mitchoff, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee         1.Introductions   2. Review and Approve record of meeting for September 14, 2015 (Chair)   3.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   4. Receive update from the Aviation Advisory Committee (Ronald Reagan, Aviation Advisory Committee Chair)   5. AAC Bylaws (Review and Discuss)   6. Phase 1 Triennial Advisory Body Review Recommendations (Review and Discuss)   7. JetSuite Scheduled Charter Service (Review and Discuss)   8. Airfield Construction Projects Overview 2015 & 2016 (Review and Discuss)   9. CPI Waiver (Review and Discuss)   10. 120 Acre Land Donation Byron (Review and Discuss)   11. Byron General Plan Amendment Update (Review and Discuss)   12. Future Agenda Items   13.The next meeting is tentatively scheduled for June 22, 2016.   14.Adjourn   The Airports Committee will provide reasonable accommodations for persons with disabilities planning to attend Airports Committee meetings. Contact the staff person listed below at least 96 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Airports Committee less than 96 hours prior to that meeting are available for public inspection at 550 Sally Ride Drive, Concord, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Keith Freitas, Committee Staff Phone (925) 681-4200, Fax (925) 646-5731 keith.freitas@airport.cccounty.us AIRPORTS COMMITTEE 2. Meeting Date:04/27/2016   Subject:Approve record of minutes Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Review and Approve record of meeting for September 14, 2015 (Chair) Attachments Minutes 9-14-15 AIRPORTS COMMITTEE 4. Meeting Date:04/27/2016   Subject:AAC Update Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Ronald Reagan Chair Aviation Advisory Committee Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Receive update from the Aviation Advisory Committee (Ronald Reagan, Aviation Advisory Committee Chair) Attachments No file(s) attached. AIRPORTS COMMITTEE 5. Meeting Date:04/27/2016   Subject:AAC Bylaws Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: This is discussion of proposed changes to the bylaws relative to committee composition, selection process for At Large position, and other elements necessary to be consistent with current procedures. The AAC discussed the bylaws at their January 14, February 11 and March 10, 2016 meetings. At the March 10, 2016 meeting, the Aviation Advisory Committee approved the proposed bylaw revisions and requested they be scheduled for review and approval by the Airport Committee and then the Board of Supervisors. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion, review and approval of the proposed bylaw changes. If changes are approved, then they would be scheduled before the Board of Supervisors for their review and approval. Attachments AAC Bylaws AIRPORTS COMMITTEE 6. Meeting Date:04/27/2016   Subject:Phase 1 Triennial Advisory Body Review Recommendations Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The Contra Costa Internal Operations Committee (”IOC”) requested that the Airport Land Use Commission (“ALUC”) and the Airport Committee conduct a review of the functions of the Aviation Advisory Committee (“AAC”) to determine if its advisory functions continue to be necessary and to make a recommendation to the Board of Supervisors. The ALUC reviewed the AAC function at its January 27, 2016 meeting. The ALUC concluded that the AAC functions are and will continue to be necessary to provide information to, and be a resource for, the Board of Supervisors relative to airport related issues that is important to the success of the County’s airports. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a discussion and review of the AAC function to determine if its advisory functions will continue to be necessary; the determination will then be provided to the Board of Supervisors. Attachments ALUC Letter & Board Order AIRPORTS COMMITTEE 7. Meeting Date:04/27/2016   Subject:JetSuite Scheduled Charter Service Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: On December 30, 2015, Airport staff received an email request to meet with representatives of JetSuite to discuss a possible new venture at the Buchanan Field Airport. JetSuite was in process of launching a new scheduled charter service business called JetSuiteX and Buchanan Field Airport was one of the northern California airports of interest for this business. The new scheduled charter service would serve various cities that are within a 90 minute flight distance from the departure airport. Initially, flights are expected to operate between northern and southern California (the Los Angeles Basin). Other connection areas may include Las Vegas, Phoenix, Seattle and San Diego. Buchanan Field is one of the airports JetSuiteX is considering using as part of its operation of this new service. The company’s site selection is now expected to be publicly announced in mid to late March 2016, with service possibly beginning within a few weeks of the announcement. The company intends to use quiet, modified Embraer 135 jets and to make a maximum of 30 seats available per flight, which will provide passengers with an upscale cabin experience. JetSuiteX advises that it expects to initiate at least one flight per day between the Bay Area and general aviation airports in the Los Angeles basin. If Buchanan Field is chosen, the company could operate out of the former terminal building on the north end of John Glenn Drive. On March 1, 2016, the Board of Supervisors approved a month-to-month rental agreement between the County and JetSuiteX in order to permit service to operate as soon as possible. If the proposed business is successful, the County and JetSuiteX may choose to enter into a long-term lease at a future date. If so, that agreement would be subject to the approval of the Board of Supervisors. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion of the proposed business activity and status. Fiscal Impact (if any): There is no impact on the County General Fund. If Buchanan Field is chosen by JetSuiteX as a site of operation, staff will consider making facility and/or site improvements to accommodate this use at an estimated cost of $50,000 to the Airport Enterprise Fund. It is expected that any cost incurred by the Airport Enterprise Fund would be recouped within one year in the form of rent and increased fuel flowage fees. Assuming JetSuiteX operates three flights per day, five days per week, with 20 passengers per flight, the expected cash flow to the Airport would be approximately $10,000 per month ($3,800 from fuel flowage and the balance from passenger enplanement). In addition, the County General Fund could realize sales tax and other revenues. Attachments No file(s) attached. AIRPORTS COMMITTEE 8. Meeting Date:04/27/2016   Subject:Airfield Construction Projects Overview 2015 & 2016 Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The Federal Aviation Administration (FAA) require airport sponsors to annually update and submit a five (5) year capital improvement plan for each airport (ACIP). To be eligible for FAA funding; projects on the ACIP must be consistent with the national priorities and identified in the airports’ master plan. Airports staff meets with our FAA Airports District Office staff each year to review the ACIP for both Buchanan Field and Byron Airports to ensure that the desired projects are consistent with the FAA national priorities and confirm anticipated timing for the proposed projects. Referral Update: Continuation of discussion from March 9, 2015 and July 1, 2015 Airport Committee meetings. Recommendation(s)/Next Step(s): This is a general discussion of anticipated near term airfield projects for each airport. Fiscal Impact (if any): Some projects are eligible for FAA funding but are not a national priority and, as such, are anticipated to be implemented with Airport Enterprise funds. Local project funding, grant match or full project, will be included in the Airports’ budget for the fiscal year implementation is expected. Attachments No file(s) attached. AIRPORTS COMMITTEE 9. Meeting Date:04/27/2016   Subject:CPI Waiver Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: In 2013, the Airports Division created and began a business retention and attraction program to strengthen and grow the Buchanan Field and Byron Airports. Airports staff convened an Economic Development Incentive Program (EDIP) process, which included a diverse working group representing leasehold tenants, businesses, flight clubs, County hangar and tie-down tenants, and the Aviation Advisory Committee, to help staff develop a program that would best help us to retain and attract new aviation tenants. EDIP participants identified 48 total desired projects and programs to meet the attraction and retention goals. The EDIP process was completed in late 2015 and included a top 3 projects/programs prioritization list for both airports, Buchanan Field and Byron Airport. The Aviation Advisory Committee discussed this matter at their February, March, April, May and July 2015 meetings. One of the top priority items identified was to examine, and if deemed necessary adjust, the aviation use rents to make the airports more financially competitive. Airports staff conducted a market rate rent comparison and found that, in general, aviation rents at our airports are at the high end for the regional market, which could negatively affect the Airports’ ability to attract new and retain existing tenants. The County hangar tenants, which represent a majority of the tenancy, were scheduled to get a CPI rent increase on April 1, 2016. As such, to better attract and retain aviation tenants, a three-year CPI waiver starting April 1, 2016, and ending March 31, 2019, was being considered for aviation use tenants in order to make the aviation use rental rates more comparable to other regional general aviation airports. The Aviation Advisory Committee discussed this item at its January 14, 2016 meeting. On February 9, 2016, the Board of Supervisors approved a three-year CPI waiver starting April 1, 2016, and ending March 31, 2016 for aviation use tenants. The CPI waiver is a crucial component in the County’s economic retention and development program for the airports. Staff will continue to work with the EDIP stakeholders as they develop a new Rates and Charges Staff will continue to work with the EDIP stakeholders as they develop a new Rates and Charges schedule for the Buchanan Field and Byron Airports. The Rates and Charges schedule will be vetted through the public process in advance of scheduling this item before the full Board of Supervisors for their review and approval. Referral Update: This is a continuing discussion from the July 1, 2015 Airport Committee meeting. Recommendation(s)/Next Step(s): This is a general discussion of implementing one of the first EDIP priority activities. Fiscal Impact (if any): This action has no direct financial impact on the County General Fund. The Airport Enterprise Fund will not recognize additional revenue estimated at $52,788 annually, based on a 2.6% Consumer Price Index factor. Attachments No file(s) attached. AIRPORTS COMMITTEE 10. Meeting Date:04/27/2016   Subject:120 Acre Land Donation Byron Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: On February 10, 2014, Wildlands, Inc. contacted Airports staff to discuss their interest in donating real property adjacent to the Byron Airport to the County. The property is protected by a conservation easement which requires periodic on site monitoring. Wildlands, Inc. is located in Rocklin and the subject property is their furthest and not proximate to other owned parcels. The property was acquired, dedicated for habitat conservation, and conveyed to Wildland, Inc. with a small endowment fund for maintenance as a result of project mitigation obligation in another location. As the County managed 814 acres of land dedicated for habitat conservation purposes nearby at the Byron Airport, Wildlands, Inc. thought the County could more effectively and efficiently manage the conservation obligations of the subject property. On February 19, 2014, the County Airports Division staff received a letter from Wildlands, Inc. which formally expressed an interest in donating 120 acres of real property located near Byron Airport to Contra Costa County. As portion of the property is within the runway safety area for Runway 12-30 and identified for land acquisition in the Byron Master Plan for long-term protection of the airport and to prepare for a potential runway extension, the land donation was of interest. Over the past two years, County Counsel, Real Property, and Airports Division staff has been working with Wildlands, Inc. and the California Department of Fish and Game to complete all the steps and processes necessary for the property to be donated to the County. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion of the land donation process and anticipated timeline. Fiscal Impact (if any): This action has no direct impact on the County General Fund. The Airport Enterprise Fund would recognize some This action has no direct impact on the County General Fund. The Airport Enterprise Fund would recognize some revenue from leasing the property for grazing that is expected to cover the annual monitoring costs. In addition, the property would be conveyed with a small endowment fund that could be used if more extensive maintenance is required. Attachments No file(s) attached. AIRPORTS COMMITTEE 11. Meeting Date:04/27/2016   Subject:Byron General Plan Amendment Update Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: The Airport Committee, at their September 24, 2012 meeting, directed Airports staff to schedule the use of the Mariposa Community Benefits Fund for the full Board of Supervisor’s consideration. On December 4, 2012, the Board of Supervisors authorized the Department of Conservation and Development to undertake a General Plan Amendment study for the Byron Airport. The Contra Costa County Board of Supervisors, on December 4, 2012, authorized the use of a portion of the Mariposa Energy Project Community Benefits Fund to perform a General Plan Amendment Study for the Byron Airport The Byron Airport (Airport) Master Plan, approved in 2005, identified a diversity of aviation and aviation-related land uses for the long term build-out of the Airport. To fully implement the Airport Master Plan, it is necessary to undertake a General Plan Amendment (GPA) process to provide consistency with and allow for the range of contemplated land uses. The GPA will require an environmental analysis of the proposed changes before the amendment can be considered for approval. This process will be performed by the Department of Conservation and Development working in collaboration with the Airports. The GPA and environmental processes could take up to twenty-four (24) months to complete, depending on findings during the environmental review component. The projected project cost range of $90,000 to $250,000 is contingent on the elements identified during the environmental review. The cost estimate does not include updating the Byron Chapter of the Airport Land Use Compatibility Plan, which may be required to be consistent with the GPA. Staff from the Department of Conservation and Development (DCD staff) prepared a work scope for the Byron Airport General Plan Amendment (GPA) Study and the accompanying Byron Airport, P-1 Planned Unit District Zoning Text Amendment Study which incorporated comments received by Airports staff, the AAC, and Airport Committee.  received by Airports staff, the AAC, and Airport Committee.  On April 8, 2015, DCD staff initiated a Request for Proposals for the Byron Airport Development Program and CEQA Analysis. Prospective contractors were given a due date of 4:00 pm on May 8, 2015 to provide proposals. On July 1, 2015, the Airport Committee had a general discussion of the environmental process responses received, the project cost, and anticipated project schedule. On August 18, 2015, the Board of Supervisors approved a $180,545 contract between Contra Costa County and Dudek to perform the environmental review process for the Byron Airport General Plan Amendment. Referral Update: Not Applicable Recommendation(s)/Next Step(s): This is a general discussion of the project and project schedule. Fiscal Impact (if any): While the GPA is necessary to provide land use consistency with the approved Airport Master Plan, the GPA and related environmental review processes are not eligible for Federal Aviation Administration (FAA) funding. The Mariposa Energy Project Community Benefits Fund (Mariposa Community Benefit Fund) was established to enhance and support the Byron Airport. Airports staff reviewed the proposed use of the Mariposa Community Benefit Fund for the Byron Airport with the Airport Committee, Aviation Advisory Committee, East County cities and community groups, and a pilots association. All comments provided on this matter were in support of using a portion of the Mariposa Community Benefit Fund for the Byron Airport GPA. As such, the Board of Supervisors approved use of up to $250,000 of the Mariposa Community Benefit Fund for the Byron Airport GPA. Any request for additional funding, if necessary, through Mariposa Energy Project Community Benefit Fund, will be brought back to the Airport Committee and Board of Supervisors at a later date. Attachments No file(s) attached. AIRPORTS COMMITTEE 12. Meeting Date:04/27/2016   Subject:Future Agenda Items Submitted For: Keith Freitas, Airports Director  Department:Airports Referral No.:   Referral Name: Presenter: Contact: Beth Lee, (925) 681-4200 Referral History: Not Applicable Referral Update: Not Applicable Recommendation(s)/Next Step(s): Future Agenda Items Attachments No file(s) attached.