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Home My WebLink AboutBOARD STANDING COMMITTEES - 08192024 - Equity Cte Agenda PktCONTRA COSTA COUNTY AGENDA Equity Committee Supervisor Federal D. Glover, Chair Supervisor John Gioia, Vice Chair 4931 Brighton Avenue, San Diego, CA 92107 | 190 East 4th Street, Pittsburg, CA | https://cccounty-us.zoom.us/j/826591075 72 | Call in: 1-888-278-0254 access code: 544753 9:30 AMMonday, August 19, 2024 Special Meeting The public may attend this meeting in person at either above location . The public may also attend this meeting remotely via Zoom or call-in. Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee. Introductions Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to two (2) minutes). 1.RECEIVE and APPROVE the Record of Action from the July 15, 2024 meeting of the Equity Committee, with any necessary corrections. 24-2592 Equity Committee_Record of Action_7.15.24 (draft)Attachments: 2.ACCEPT report from the County Administrator’s Office on the use of gender specific pronouns in the County Ordinance Code (the “Code”), including recommendations on transitioning to the use of gender-neutral personal descriptors. 24-2593 Staff Report - Pronoun Project Attachment A - Personal Pronoun Removal Project Counts Attachments: Page 1 of 3 1 Equity Committee AGENDA August 19, 2024 3.RECEIVE the staff update regarding the renaming of the Labor /Trade Seat on the Advisory Council on Equal Employment Opportunity and PROVIDE direction to staff as necessary. 24-2594 Equity Committee (ACEEO Labor-Trade) ADVISORY COUNCIL ON EQUAL EMPLOYMENT OPPORTUNITY MEMBERS Attachments: 4.RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice 24-2595 5.RECEIVE updates on the $1M Measure X allocation for existing African American Wellness Services 24-2596 RFQ Draft_Administer $1M for African American Wellness Services_version2_8.16.23 Attachments: The next meeting is currently scheduled for September 16, 2024 at 10:30am. Adjourn General Information This meeting provides reasonable accommodations for persons with disabilities planning to attend a the meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1026 Escobar St., 2nd Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. HOW TO PROVIDE PUBLIC COMMENT: Persons who wish to address the Committee during public comment on matters within the jurisdiction of the Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited by the Committee Chair. Those participating via Zoom should indicate they wish to speak by using the “raise your hand” feature in the Zoom app. Those calling in should indicate they wish to speak by pushing *9 on their phones. Public comments generally will be limited to two (2) minutes per speaker. In the interest of facilitating the business of the Board Committee, the total amount of time that a member of the public may use in addressing the Board Committee on all agenda items is 10 minutes. Your patience is appreciated. Public comments may also be submitted to Committee staff before the meeting by email or by voicemail. Comments submitted by email or voicemail will be included in the record of the meeting but will not be read or played aloud during the meeting. Page 2 of 3 2 Equity Committee AGENDA August 19, 2024 For Additional Information Contact: Kendra Carr, kendra.carr@oresj.cccounty.us Peter Kim, peter.kim@oresj.cccounty.us Page 3 of 3 3 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-2592 Agenda Date:8/19/2024 Agenda #:1. EQUITY COMMITTEE Meeting Date: August 19, 2024 Subject: Record of Action Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice Referral No: Referral Name: Record of Action Presenter: Peter Kim Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us> Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meetings. Referral Update: Attached for the Committee’s consideration is the draft Record of Action for its July 15, 2024 meeting. Recommendation(s)/Next Step(s): REVIEW and APPROVE the Record of Action. Fiscal Impact (if any): N/A CONTRA COSTA COUNTY Printed on 8/14/2024Page 1 of 1 powered by Legistar™4 Equity Committee Record of Action for July 15, 2024 Committee Members Present: Supervisor Federal D. Glover, BOS District 5, Committee Chair; Supervisor John Gioia, BOS District 1, Committee Vice Chair Staff Present: Kendra Carr and Peter Kim, Co-Directors, Office of Racial Equity and Social Justice (staff to Committee); Lara Delaney, Deputy County Administrator, County Administrator’s Office; Ann Elliot, Director, Human Resources Department; Nicole Bilich, Manager, Human Resources Department; Shannon Ladner-Beasley, Program Manager, Health Department; Rhonda Smith, Assistant to Health Services Director, Health Department; Carrie Ricci, Deputy Director, Public Works Department; Cindy Shehorn, Procurement Services Manager, Public Works Department; Antoine Wilson, Equal Employment Opportunity Officer, Risk Management Department; Sonia Bustamante, Chief of Staff, BOS District 1 ; Jill Ray, District Representative, BOS District 2; Peter Myers, Deputy Chief of Staff, BOS District 3; Alejandra Sanchez, District Representative, BOS District 4 ; Alison/Runor, Summer Interns, BOS District 1 Public Attendees: Phil Arnold, Mariana Moore, Tonia Lediju, Y’Anad Burrell, Kerby Lynch, Jan Warren, Liliana Gonzalez, Maria Dominguez, Roxanne Garza, Solomon Bellette, Stephanie Taddeo 1. Introductions Supervisor Glover convened meeting at 10:31 AM. Committee Chairs introduced themselves, as did staff assigned to the committee, Kendra Carr and Peter Kim, Co-Directors of the Office of Racial Equity and Social Justice (ORESJ). 2. Public Comment Phil Arnold: Expressed appreciation for the progress made since 2014 when he was part of the racial equity work via his participation in the County’s Government Alliance on Racial Equity (GARE) efforts. Also encouraged caution as he reminded the Committee of the ways that GARE effort fell short in meeting its goals, and implored the Committee and ORESJ to work harder to gain trust of the Black community. 3. RECEIVE and APPROVE the Record of Action from the May 20, 2024 and June 24, 2024 meetings of the Equity Committee, with any necessary corrections. Public Comment No comment. Committee received and approved both Records of Action with no corrections. Vote was taken – two (2) ayes. This item was passed. 5 4. ACCEPT report on purchasing transactions by Small Business Enterprise business designation and an update on Small Business Enterprise outreach efforts (Carrie Ricci and Cindy Shehorn, Public Works). Cindy Shehorn, Procurement Services Manager for Public Works, and Carrie Ricci, Deputy Director for Public Works Department, presented an update to the annual progress summary of the Small Business Enterprise (SBE) Program as directed when originally presented at May 20, 2024 Equity Committee meeting. See agenda attachment. Gioia: Expressed appreciation for this more detailed analysis and breakdown. Requested that additional nuance in regard to both personal and professional consulting contracts, We want same exact breakdown for both. Staff agreed to have that for next report. Public Comment: No comment. Committee accepted this report. Staff were directed to add analysis to next progress update regarding consulting contracts. Vote was taken – two (2) ayes. This item was passed. 5. ACCEPT the resignation of Bolston Jones, Community Seat 1, on the Advisory Council on Equal Employment Opportunity (ACEEO) and DECLARE the vacancy on the Council. DIRECT the Clerk of the Board to post the vacancy as recommended by the ACEEO (Antoine Wilson, Equal Employment Opportunity Officer). Antoine Wilson, Equal Employment Officer for Risk Management Department, presented an update regarding resignation and vacancy for Advisory Council on Equal Employment Opportunity. See agenda attachment. Public Comment: No comment. Committee accepted the resignation and directed Clerk of the Board to post vacancy as recommended. Vote was taken – two (2) ayes. This item was passed. 6. RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice Kendra Carr and Peter Kim, Co-Directors of the Office of Racial Equity and Social Justice (ORESJ), presented status updates on current priorities and tasks. See agenda attachment. 6 Public Comment: Mariana Moore: Expressed appreciation of the Co-Directors for their integrity and grace during these first 8 months of the ORESJ and thanked them for their deep commitment to collaboration. Committee accepted the updates from staff. Vote was taken – two (2) ayes. This item was passed. 7. RECEIVE updates on the African American Holistic Wellness and Resource Hub Feasibility Study process. Kendra Carr and Peter Kim, Co-Directors of the Office of Racial Equity and Social Justice (ORESJ), presented status updates on feasibility study process. This included: • Board of Supervisors recently approved at July 9 meeting that Ceres Policy Research be awarded the contract to conduct the feasibility study. Contract negotiations begin next week. • African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee has begun discussing desired short and long term outcomes, as well as potential key performance indicators, for the wellness hub. Possible priority focus areas include: infant mortality rates and maternal health, mental health disparities, needs of and participation of Black males. Steering Committee members will vote on an initial list of desired outcomes and priority areas meant that are intended to help inform and guide the efforts of Ceres Policy Research. Public Comment: No comment Committee accepted the updates from staff. Vote was taken – two (2) ayes. This item was passed. 8. RECEIVE updates on the $1M Measure X allocation for existing African American Wellness Services Kendra Carr and Peter Kim, Co-Directors of the Office of Racial Equity and Social Justice (ORESJ), presented status updates on $1M MX allocation. This included: • Recent Request for Qualifications produced zero submissions. Staff recognize that the scope of work was possibly too broad given the capacity and structure of most community foundations. Staff is working on reducing the scope of work by taking on some of the work internally, notably the procurement process and integration of a participatory review committee, and restricting the role of the contractor to administer and distribute the funds. • Staff are meeting again with local foundations to gauge what is possible, and exploring if any County departments can lend support and capacity around procurement. 7 • This office is prioritizing this project due to the urgent need to get these funds into the community as soon as possible. Gioia: Asked how to intersect this effort with the feasibility study work, leveraging what is learned in that process to inform how to invest the $1M. Staff explained that timing is an issue, given that the community have expressed an immediate need for the funds to be distributed prior to the completion of the feasibility study. Also, reminded the Committee of need to separate the Steering Committee’s oversight of the feasibility study from the administration and award of the $1M to ensure that there are no conflicts of interest, as well as to allow them continued freedom to advocate for community needs as representatives of their organizations and affiliations, and potentially apply for these funds. Public Comment: Phil Arnold: Expressed the need to rebuild trust of the community and to invest in the healing from past traumas, which is critical to this process. Framed his comment within the historical implications of Port Chicago 50, Antioch Police scandal, and decades of failure to adequately meet the needs of Black communities in Contra Costa. Committee accepted the updates from staff. Vote was taken – two (2) ayes. This item was passed. 9. Next Committee meeting is currently scheduled for August 19, 2024 at 10:30AM. The August 19, 2024 meeting at 10:30AM was confirmed. 10. Adjourn Committee meeting was adjourned at 11:19 AM 8 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-2593 Agenda Date:8/19/2024 Agenda #:2. EQUITY COMMITTEE Meeting Date: August 19, 2024 Subject: Gender Pronoun Project Submitted For: Equity Committee Department: County Administration Referral No: Referral Name: Gender Pronoun Project Presenter: Timothy Ewell Contact: Timothy Ewell,timothy.ewell@cao.cccounty.us <mailto:timothy.ewell@cao.cccounty.us> Referral History: Each year, the County Administrator’s Office develops a comprehensive workplan to assist in advancing and implementing policies adopted by the Board of Supervisors (the “Board”). In 2022, the Board adopted a plan to establish the Office of Racial Equity and Social Justice and set forth a roadmap for the County and its departments in advancing goals around diversity, equity and inclusion. In 2023, the County Administrator’s Office completed, and the Board approved, an update to certain areas of the Code relating to emergency preparedness and response activities as well as continuity of government in disaster situations. Over the course of this review, several legacy terms, phrases and statutory references required update, including references to certain department titles and classifications that no longer exist in the County. In addition, it was observed that the use of masculine personal pronouns was prevalent when referring to incumbents of County job functions from line to staff to executive leadership. Ultimately, staff recommended and the Board approved updates to these sections, including conversion of masculine pronouns to gender neutral descriptors focusing on the position or role being referenced within the Code. In January 2024, informed by the Board’s policy direction around diversity, equity and inclusion and the experience of updating specific areas of the Code in the previous year, the County Administrator’s Office determined that a holistic review of the Code for the use of gender specific personal pronouns to determine if there may be any perceived or actual gender bias should be prioritized. And, to the extent that additional gender specific personal pronouns were identified, the County Administrator’s Office would work with the ORESJ and the County Counsel’s Office to make recommendations to the Board for the transition of that language to gender neutral. Referral Update: History of the County Ordinance Code: The first County Ordinance Code was adopted in 1960 and subsequently was recodified following CONTRA COSTA COUNTY Printed on 8/14/2024Page 1 of 5 powered by Legistar™9 File #:24-2593 Agenda Date:8/19/2024 Agenda #:2. action by the Board on December 26,1972 with an operative date of February 1, 1973. Since that time, the Code has been kept current through supplementation as ordinances are adopted by the Board for codification into the Code. The Code is organized in Titles, Divisions, Chapters, Articles and Sections, under an expandable decimal numbering system so it can be kept up to date by separate supplements without the necessity for recodification. The County has secured the services of the Municipal Code Corporation (“MuniCode”) to assist with the maintenance of the County Ordinance Code. It is important to note that in the order of actions that the Board may take - Ordinances, Resolutions and separate orders of the Board (commonly referred to as Board Orders) - ordinances typically represent a permanent rule of government or conduct and has the same effect as statute; however, County ordinances cannot conflict with the Constitution or statutes of the State of California. For this reason, the County Ordinance Code, in effect, reflects the local “law of the land” and is the highest form of policy that may be set by the Board. Current Approach to Gender References in the Code: Since recodification in 1970, several areas of the Code have remained largely unchanged. The supplementation approach discussed earlier lends itself to this for practical reasons; specifically, that the Code shall remain permanent until such a time that the Board makes amendments to specific sections for specific reasons. This makes maintenance of the Code more manageable as opposed to recodifying in whole over time. Some negative issues that arise from this approach are: 1.Statutory references change and can become stale; 2.Language conventions change over the course of time. Division 16 “Construing Provisions” of Title I “General Provisions” lays out underlying intent, grammar and definitions related to the construction of the County Ordinance Code, generally. In 1991, the Board of Supervisors adopted Ordinance No. 91-7 making certain changes to the definition of “Gender” within Title I “General Provisions”; specifically, that the current approach to identifying gender identity within the Code is defined as: 16-4.016 - Gender. The feminine gender includes the masculine and neuter genders; and the masculine gender includes the feminine and neuter genders. (Ords. 91-7, 76-51 § 6, 70-36, 1457: prior code § 1303(c)). Although this language appears to help advance a gender-neutral application of the County Ordinance Code and may have been viewed to be satisfactory at that point in time, that change did not result in a retrospective review and removal of gender specific pronouns that existed in the Code to that point in time. Similarly, subsequent amendments to the Code have not used a common drafting standard to remove the use of gender specific pronouns. It is important to note, though, that over the past 30 years since passage of Ordinance CONTRA COSTA COUNTY Printed on 8/14/2024Page 2 of 5 powered by Legistar™10 File #:24-2593 Agenda Date:8/19/2024 Agenda #:2. No. 91-7, certain areas of the Code have used various conventions that recognize both the masculine or feminine gender pronouns, such as referring to “he/her” or “she/him” a opposed to defaulting to “he” or “him. County Administrator Review Methodology: The County Ordinance Code amounts to over 1,500 pages of text among the various (11) eleven Title sections described earlier. In May 2024, following adoption of the County Budget, the County Administrator’s Office convened a team of three (3) team members to develop a methodology and scope for reviewing the County Ordinance Code to identify: 1.References to Gender Specific Pronouns; 2.Updates to Gender Neutral Pronouns 3.Policy Framework for Update of Department Policies and Procedures References to Gender Specific Pronouns At commencement, the workgroup began by defining a methodology for reviewing Code text that ensured a comprehensive review while maintaining fidelity to the scope of the project. The largest task was identifying a compendium of gender specific pronouns comprehensive enough to ensure a complete review. Following research on the topic, the City of Berkeley (the “City”) had completed a similar process in 20191 and it was determined that sourcing the compendium used by the City for gender specific pronouns was prudent resulting the search terms in Attachment A being established for use in the review process. In applying search terms to the Code, the following methodology was applied: 1.A single Microsoft Word document for each Title section was created. 2.In each document, each of the terms in Attachment A was searched as a “whole word” to ensure that matches generated in the document reflected the single word being searched rather than a fragment of another word (e.g. searching “he” may generate matches for “the” if not searched as a “whole word”) 3.Exceptions: a.One exception to the methodology in No. 2 above was searching for the word “man”, since that term holds a gender reference in certain words, such as “workmanship” or “workmanlike”. b.During a meeting of the Public Protection Committee, the Animal Services Department presented certain Code provisions around spay & neuter and licensing of dogs and cats within the County. Currently, the Code includes references to “b*tch” in reference to female dogs and “queen” in reference to female cats. The Committee directed staff to remove those terms from the Code and those updates have been included within the scope of this review process. Once the review process was completed, 841 gender specific pronoun matches were discovered for review and potential update. It is important to note that each of the (11) eleven Title sections had gender specific pronoun matches during the review. Updates to Gender Neutral Pronouns CONTRA COSTA COUNTY Printed on 8/14/2024Page 3 of 5 powered by Legistar™11 File #:24-2593 Agenda Date:8/19/2024 Agenda #:2. Following identification of gender specific pronoun matches, staff discussed methodology to evaluate updates to each match. Below is the process used to make recommendations for updates to the language: 1.Delete the gender specific pronoun reference and substitute with a non-gendered descriptor. For example, when referencing a department head, substitute “he” with “the department head”. 2.In situations where a substitution in No. 1 changes the construction of the sentence, restructure or reword the sentence to become gender neutral. 3.If a non-gendered descriptor is not a direct replacement for a gendered pronoun and it is difficult to restructure a sentence without materially changing its meaning, then consider using “they” or “their” in its form as a singular pronoun in place of the gendered pronoun. Below is an example that requires application of Nos. 1 and 2 above: 26-2.2806 Late filing. Whenever the director of community development determines that a person has begun an illegal land use without first applying for and obtaining all required permits or entitlements,the person he shall apply as soon as practicable and pay a fee of one and one-half times the normal fee,but he and remains subject to other penalties and enforcement procedures. (Ord. 86-95 § 5). Below is an example that requires application of No. 3 above: 82-34.602 Nonconforming use. Upon the effective date of the ordinance codified in this chapter, any person who claims or believes they he or she has have established a legal nonconforming use to maintain a cabaret shall, within sixty days of the effective date of the ordinance codified in this chapter, provide written evidence describing the extent and scope of such use to the director of the community development department… (Ord. 95-20 § 1). Policy Framework for Update of Department Policies and Procedures Following completion of the project, staff discussed the best way to ensure continued modernization of various department level policies and procedures throughout the County, which may have references to gender specific pronouns. Given the results of this analysis of the County Ordinance Code, it is highly likely that a significant set of gender pronoun references exist in internal and external policies administered by line departments. In addition to directing staff to proceed with drafting the ordinance code changes described above, today’s action includes a request that the Equity Committee direct the County Administrator’s Office to work with the ORESJ and the County Counsel’s Office to draft a policy mandating a transition of department policies and procedures to use gender neutral descriptors in existing and future County policies and procedures. Once the policy is approved it will be the responsibility of the respective Departments to update their specific policies and procedures by a date certain, to be determined by the Board upon recommendation of the Equity Committee. CONTRA COSTA COUNTY Printed on 8/14/2024Page 4 of 5 powered by Legistar™12 File #:24-2593 Agenda Date:8/19/2024 Agenda #:2. Recommendation(s)/Next Step(s): ACCEPT report from the County Administrator’s Office on the use of gender specific pronouns in the County Ordinance Code (the “Code”), including recommendations on transitioning to the use of gender-neutral personal descriptors. DIRECT the County Administrator’s Office to work with the County Counsel to draft revisions to the County Ordinance Code to transition the Code to the use of gender-neutral descriptors for consideration by the Board of Supervisors. DIRECT the County Administrator’s Office, the Office of Racial Equity and Social Justice (ORSEJ) and the County Counsel to develop a general policy requiring the transition to gender neutral personal pronouns in the construction of new and revision of existing Countywide or department specific policies and procedures and return to the Equity Committee for review and further discussion. Fiscal Impact (if any): CONTRA COSTA COUNTY Printed on 8/14/2024Page 5 of 5 powered by Legistar™13 RECOMMENDATIONS: 1. ACCEPT report from the County Administrator’s Office on the use of gender speciflc pronouns in the County Ordinance Code (the “Code”), including recommendations on transitioning to the use of gender-neutral personal descriptors. 2. DIRECT the County Administrator’s Office to work with the County Counsel to draft revisions to the County Ordinance Code to transition the Code to the use of gender-neutral descriptors for consideration by the Board of Supervisors. 3. DIRECT the County Administrator’s Office, the Office of Racial Equity and Social Justice (ORSEJ) and the County Counsel to develop a general policy requiring the transition to gender neutral personal pronouns in the construction of new and revision of existing Countywide or department speciflc policies and procedures and return to the Equity Committee for review and further discussion. BACKGROUND: Each year, the County Administrator’s Office develops a comprehensive workplan to assist in advancing and implementing policies adopted by the Board of Supervisors (the “Board”). In 2022, the Board adopted a plan to establish the Office of Racial Equity and Social Justice and set forth a roadmap for the County and its departments in advancing goals around diversity, equity and inclusion. In 2023, the County Administrator’s Office completed, and the Board approved, a n update to certain areas of the Code relating to emergency preparedness and response activities as well as continuity of government in disaster situations. Over the course of this review, several legacy terms, phrases and statutory references required update, including references to certain department titles and classiflcations that no longer exist in the County. In addition, it was observed that the use of masculine personal pronouns was prevalent when referring to incumbents of County job functions from line to staff to executive leadership. Ultimately, staff recommended and the Board approved updates to these sections, including conversion of masculine pronouns to gender neutral descriptors focusing on the position or role being referenced within the Code. In January 2024, informed by the Board’s policy direction around diversity, equity and inclusion and the experience of updating speciflc areas of the Code in the previous year, the County Administrator’s Office determined that a holistic review of the Code for the use of gender speciflc personal pronouns to determine if there may be any perceived or actual gender bias should be prioritized. And, to the extent that additional gender speciflc personal pronouns were identifled, the County Administrator’s Office would work with the ORESJ and the County Counsel’s Office to make recommendations to the Board for the transition of that language to gender neutral. History of the County Ordinance Code: The flrst County Ordinance Code was adopted in 1960 and subsequently was recodifled following action by the Board on December 26,1972 with an operative date of February 1, 1973. 14 Since that time, the Code has been kept current through supplementation as ordinances are adopted by the Board for codiflcation into the Code. The Code is organized in Titles, Divisions, Chapters, Articles and Sections, under an expandable decimal numbering system so it can be kept up to date by separate supplements without the necessity for recodiflcation. The County has secured the services of the Municipal Code Corporation (“MuniCode”) to assist with the maintenance of the County Ordinance Code. It is important to note that in the order of actions that the Board may take – Ordinances, Resolutions and separate orders of the Board (commonly referred to as Board Orders) - ordinances typically represent a permanent rule of government or conduct and has the same effect as statute; however, County ordinances cannot confiict with the Constitution or statutes of the State of California. For this reason, the County Ordinance Code, in effect, refiects the local “law of the land” and is the highest form of policy that may be set by the Board. Current Approach to Gender References in the Code: Since recodiflcation in 1970, several areas of the Code have remained largely unchanged. The supplementation approach discussed earlier lends itself to this for practical reasons; speciflcally, that the Code shall remain permanent until such a time that the Board makes amendments to speciflc sections for speciflc reasons. This makes maintenance of the Code more manageable as opposed to recodifying in whole over time. Some negative issues that arise from this approach are: 1. Statutory references change and can become stale; 2. Language conventions change over the course of time. Division 16 “Construing Provisions” of Title I “General Provisions” lays out underlying intent, grammar and deflnitions related to the construction of the County Ordinance Code, generally. In 1991, the Board of Supervisors adopted Ordinance No. 91-7 making certain changes to the deflnition of “Gender” within Title I “General Provisions”; speciflcally, that the current approach to identifying gender identity within the Code is deflned as: 16-4.016 - Gender. The feminine gender includes the masculine and neuter genders; and the masculine gender includes the feminine and neuter genders. (Ords. 91-7, 76-51 § 6, 70-36, 1457: prior code § 1303(c)). Although this language appears to help advance a gender-neutral application of the County Ordinance Code and may have been viewed to be satisfactory at that point in time, that change did not result in a retrospective review and removal of gender speciflc pronouns that existed in the Code to that point in time. Similarly, subsequent amendments to the Code have not used a common drafting standard to remove the use of gender speciflc pronouns. It is important to note, though, that over the past 30 years since passage of Ordinance No. 91-7, certain areas of the Code have used various conventions that recognize both the masculine or feminine gender pronouns, such as referring to “he/her” or “she/him” a opposed to defaulting to “he” or “him . 15 County Administrator Review Methodology: The County Ordinance Code amounts to over 1,500 pages of text among the various (11) eleven Title sections described earlier. In May 2024, following adoption of the County Budget, the County Administrator’s Office convened a team of three (3) team members to develop a methodology and scope for reviewing the County Ordinance Code to identify: 1. References to Gender Speciflc Pronouns; 2. Updates to Gender Neutral Pronouns 3. Policy Framework for Update of Department Policies and Procedures References to Gender Specific Pronouns At commencement, the workgroup began by deflning a methodology for reviewing Code text that ensured a comprehensive review while maintaining fldelity to the scope of the project. The largest task was identifying a compendium of gender speciflc pronouns comprehensive enough to ensure a complete review. Following research on the topic, the City of Berkeley (the “City”) had completed a similar process in 20191 and it was determined that sourcing the compendium used by the City for gender speciflc pronouns was prudent resulting the search terms in Attachment A being established for use in the review process. In applying search terms to the Code, the following methodology was applied: 1. A single Microsoft Word document for each Title section was created. 2. In each document, each of the terms in Attachment A was searched as a “whole word” to ensure that matches generated in the document refiected the single word being searched rather than a fragment of another word (e.g. searching “he” may generate matches for “the” if not searched as a “whole word”) 3. Exceptions: a. One exception to the methodology in No. 2 above was searching for the word “man”, since that term holds a gender reference in certain words, such as “workmanship” or “workmanlike”. b. During a meeting of the Public Protection Committee, the Animal Services Department presented certain Code provisions around spay & neuter and licensing of dogs and cats within the County. Currently, the Code includes references to “b*tch” in reference to female dogs and “queen” in reference to female cats. The Committee directed staff to remove those terms from the Code and those updates have been included within the scope of this review process. Once the review process was completed, 841 gender specific pronoun matches were discovered for review and potential update. It is important to note that each of the (11) eleven Title sections had gender speciflc pronoun matches during the review. 1 https://berkeleyca.gov/sites/default/flles/documents/2019 -07- 23%20Item%20A%20Gender%20Neutral%20Language.pdf 16 Updates to Gender Neutral Pronouns Following identiflcation of gender speciflc pronoun matches, staff discussed methodology to evaluate updates to each match. Below is the process used to make recommendations for updates to the language: 1. Delete the gender speciflc pronoun reference and substitute with a non-gendered descriptor. For example, when referencing a department head, substitute “he” with “the department head”. 2. In situations where a substitution in No. 1 changes the construction of the sentence, restructure or reword the sentence to become gender neutral. 3. If a non-gendered descriptor is not a direct replacement for a gendered pronoun and it is difficult to restructure a sentence without materially changing its meaning, then consider using “they” or “their” in its form as a singular pronoun in place of the gendered pronoun. Below is an example that requires application of Nos. 1 and 2 above: 26-2.2806 Late filing. Whenever the director of community development determines that a person has begun an illegal land use without first applying for and obtaining all required permits or entitlements, the person he shall apply as soon as practicable and pay a fee of one and one -half times the normal fee, but he and remains subject to other penalties and enforcement procedures. (Ord. 86-95 § 5). Below is an example that requires application of No. 3 above: 82-34.602 Nonconforming use. Upon the effective date of the ordinance codified in this chapter, any person who claims or believes they he or she has have established a legal nonconforming use to maintain a cabaret shall, within sixty days of the effective date of the ordinance codified in this chapter, provide written evidence describing the extent and scope of such use to the director of the community development department… (Ord. 95-20 § 1). Policy Framework for Update of Department Policies and Procedures Following completion of the project, staff discussed the best way to ensure continued modernization of various department level policies and procedures throughout the County, which may have references to gender speciflc pronouns. Given the results of this analysis of the County Ordinance Code, it is highly likely that a signiflcant set of gender pronoun references exist in internal and external policies administered by line departments. 17 In addition to directing staff to proceed with drafting the ordinance code changes described above, today’s action includes a request that the Equity Committee direct the County Administrator’s Office to work with the ORESJ and the County Counsel’s Office to draft a policy mandating a transition of department policies and procedures to use gender neutral descriptors in existing and future County policies and procedures. Once the policy is approved it will be the responsibility of the respective Departments to update their speciflc policies and procedures by a date certain, to be determined by the Board upon recommendation of the Equity Committee. 18 Contra Costa County Gender Specific Personal Pronoun References, by County Ordinance Code Title as of 8/13/2024 Pronoun/Term Title 1 Title 2 Title 3 Title 4 Title 5 Title 6 Title 7 Title 8 Title 9 Title 10 Title 11 Code Total: he 3 12 1 58 40 15 20 42 8 9 19 227 him 1 3 0 11 11 7 0 4 3 1 1 42 his 6 18 5 90 83 39 27 23 22 24 15 352 she 2 3 0 31 2 3 3 3 1 0 0 48 her 1 7 0 45 40 0 8 11 8 6 3 129 hers 0 0 0 0 0 0 0 0 0 0 0 0 male 0 0 0 2 0 0 0 2 0 0 0 4 female 0 0 0 2 1 0 0 3 0 0 0 6 man 0 0 0 0 0 0 1 1 0 0 0 2 woman 0 0 0 0 0 0 0 0 0 0 0 0 men 0 0 0 0 0 0 0 0 0 0 0 0 women 0 1 0 0 0 0 0 0 0 0 0 1 himself 0 0 0 4 2 0 1 0 1 3 1 12 herself 0 0 0 1 1 0 0 0 0 0 0 2 "-man-"0 0 0 0 3 0 2 1 3 5 2 16 Total 13 44 6 244 183 64 62 90 46 48 41 841 Notes:"b*tch" "workmanlike" "workmanship" "man-made""man-made" "workmanship" "man-made" "chairman" 19 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-2594 Agenda Date:8/19/2024 Agenda #:3. EQUITY COMMITTEE Meeting Date: August 19, 2024 Subject: Labor/Trade Seat on the Advisory Council on Equal Employment Opportunity Submitted For: Equity Committee Department: Equal Employment Officer Referral No: Referral Name: Labor/Trade Seat on the Advisory Council on Equal Employment Opportunity Presenter: Antoine Wilson Contact: Antoine Wilson,antoine.wilson@riskm.cccounty.us <mailto:antoine.wilson@riskm.cccounty.us> Referral History: The Advisory Council on Equal Employment Opportunity (ACEEO) reviews the County’s Equal Employment Opportunity Program and recommends actions to help achieve the County’s goals for equal employment opportunities. The Council is composed of thirteen (13) members appointed by the Board of Supervisors based on recommendations from the Equity Committee. The composition of the Advisory Council includes: ·Four (4) representatives from the Community. ·Two (2) representatives from Employee Organizations. ·Two (2) representatives from County Management. ·One (1) representative from Education. ·One (1) representative from the Business Community. ·One (1) representative from Labor/Trade. ·One (1) representative from the Disabled Community. ·One (1) representative from the Veterans Community. Referral Update: It has been increasingly difficult to find interested candidates to fill this seat. The last time it was filled was in 2022, with the seat being vacated on July 21, 2022. Despite ongoing efforts, filling this seat has been challenging and has prevented the ACEEO from having full membership. Outreach efforts have included contacting labor organizations, collaborating with the district offices to directly engage with local labor representatives, and reaching out to employees and other contacts within the County, all to no avail. The (ACEEO) reviewed the history of the Labor/Trade Seat and, in an effort to generate more interest and complete the enrollment of the Council, decided it was in the best interest of the committee to suggest renaming the seat. The proposed new name is "Business Seat 2." Recommendation(s)/Next Step(s): RECEIVE the staff update regarding the renaming of the Labor/Trade Seat on the Advisory Council on Equal CONTRA COSTA COUNTY Printed on 8/14/2024Page 1 of 2 powered by Legistar™20 File #:24-2594 Agenda Date:8/19/2024 Agenda #:3. Employment Opportunity and PROVIDE direction to staff as necessary. Fiscal Impact (if any): N/A CONTRA COSTA COUNTY Printed on 8/14/2024Page 2 of 2 powered by Legistar™21 ADVISORY COUNCIL ON EEO (ACEEO) LABOR/TRADE SEAT 22 ACEEO HISTORY The ACEEO was established in 1991. ACEEO by-laws adopted December 4, 1992. Reviews the County’s Equal Employment Opportunity Program. Recommends actions to help achieve the County’s goals for equal employment opportunities. 23 ACEEO ACTIVE SEATS Four (4) representatives from the Community. Two (2) representatives from Employee Organizations. Two (2) representatives from County Management. One (1) representative from Education. One (1) representative from the Business Community. One (1) representative from Labor/Trade. One (1) representative from the Disabled Community. One (1) representative from the Veterans Community. 24 The Labor/Trade Seat represents labor agencies involved in training (apprenticeship and vocational training). Between August 2018 and August 2024, the Labor/Trade Seat was filled once. The seat was vacated in July 2022. The seat was held for a little less than 2 years. Despite ongoing efforts, filling this seat has been challenging. It has prevented the ACEEO from having full membership. Outreach efforts have included the following: •Contacting the labor/trade organizations •Collaborating with the district offices to directly engage with local labor representatives. •Reaching out to employees and other contacts within the County 25 County EEO Advisory Board Seat Makeup/Matrix Alameda Human Relations Commission Comprised of 16 members Chairperson 1st/2nd Vice Chairperson Secretary/Treasurer Member At-Large Marin Equal Employment Advisory Committee Comprised of 7 members 2 Labor representatives 1 Women’s Commission 1 Human Rights Commission 1 Workforce Investment Board 2 At-Large appointees Santa Clara Commission on Equal Access and Employment Opportunity Comprised of 7 members 5 Supervisorial District appointees 2 Member At-Large appointees Santa Cruz Equal Employment Opportunity Commission Comprised of 10 members Chairperson Vice Chairperson Member At-Large 26 County EEO Advisory Board Seat Makeup/Matrix Sacramento Equal Employment Opportunity Advisory Committee Comprised of 15 members 7 citizen members 4 department heads 4 employee organizations San Joaquin Equal Employment Opportunity Advisory Committee Comprised of 9 members 1 Management 1 Employee 7 Community San Mateo Equal Employment Opportunity Advisory Committee Comprised of 15 members 1 Commission on the Status of Women 1 Civil Service Commission 1 Commission on Disabilities 12 At-Large appointees 27 Renaming of the Labor/Trade Seat to Business Seat #2 •Reviewed and discussed the committee’s historical data. •Determined that the Labor/Trade seat should be renamed to "Business Seat #2." •Attract interested parties who can contribute to shaping the direction of the ACEEO. •Intended to honor and recognize the role of small businesses in the County. 28 ADVISORY COUNCIL ON EQUAL EMPLOYMENT OPPORTUNITY MEMBERS LABOR-TRADE MEMBER SEAT (VACANT) Appointed: Expires: November 30, 2026 BUSINESS MEMBER SEAT DeVonn Powers Appointed: May 22, 2024 Expires: November 30, 2026 COMMUNITY MEMBER SEAT #1 Bolston Jones Appointed: October 17, 2023 Expires: November 30, 2026 EDUCATION MEMBER SEAT Roosevelt Gipson, Jr Appointed: December 1, 2022 Expires: November 30, 2025 COMMUNITY MEMBER SEAT #2 Lauren Traylor Appointed: May 22, 2024 Expires: November 30, 2026 DISABILITY SEAT Nikki Lopez Appointed: May 22, 2024 Expires: November 30, 2026 COMMUNITY MEMBER SEAT #3 Eric Maldonado Appointed: December 1, 2022 Expires: November 30, 2025 UNION MEMBER SEAT #1 Fabiola Quintero Appointed: April 12, 2022 Expires: November 30, 2024 COMMUNITY MEMBER SEAT #4 Lynette Hart Appointed: May 22, 2024 Expires: November 30, 2026 UNION MEMBER SEAT #2 (VACANT) Appointed: Expires: November 30, 2025 MANAGEMENT MEMBER SEAT #1 Lara DeLaney Appointed: December 1, 2022 Expires: November 30, 2025 VETERAN’S SEAT Leonard Ramirez Appointed: April 12, 2022 Expires: November 30, 2024 MANAGEMENT MEMBER SEAT #2 Amrita Kaur Appointed: October 12, 2021 Expires: November 30, 2024 STAFF TO ACEEO Antoine Wilson Equal Employment Opportunity Officer 2530 Arnold Drive #140 (925) 335-1455 Email Antoine.Wilson@riskm.cccounty.us Kiara Allen Clerk-Senior Level (925) 335-1417 29 Email Kiara.Allen@riskm.cccounty.us 30 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-2595 Agenda Date:8/19/2024 Agenda #:4. EQUITY COMMITTEE Meeting Date: August 19, 2024 Subject: ORESJ Updates Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice (ORESJ) Referral No: Referral Name: ORESJ Updates Presenter: Kendra Carr Contact: Kendra Carr,kendra.carr@oresj.cccounty.us <mailto:kendra.carr@oresj.cccounty.us> Referral History: At the January 22, 2024 Equity Committee meeting and January 30, 2024 Annual Board Retreat, the ORESJ Co -Directors provided an update regarding the 2024 office priorities, recruiting strategy and work plan for the second hiring phase for the ORESJ, and presented a proposal for the structure of the Lived Experience Advisory Board. Subsequently, the ORESJ Co-Directors have presented updates to the Equity Committee on various initiative Referral Update: The ORESJ CO-Directors will present hiring status updates for the Equity Analyst roles. Recommendation(s)/Next Step(s): RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice and PROVIDE direction on next steps Fiscal Impact (if any): N/A CONTRA COSTA COUNTY Printed on 8/14/2024Page 1 of 1 powered by Legistar™31 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-2596 Agenda Date:8/19/2024 Agenda #:5. EQUITY COMMITTEE Meeting Date: August 19, 2024 Subject: $1M Measure X allocation for existing African American Wellness Services Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice Referral No: Referral Name: $1M Measure X allocation for existing African American Wellness Services Presenter: Peter Kim Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us> Referral History: On December 12, 2023, the Board of Supervisors, at the recommendation of the Measure X Community Advisory Board, voted to allocate $1,000,000 of Measure X funds for existing African American Wellness Services. The ORESJ was tasked with developing a plan to administer the funds. The plan was presented at Equity Committee meetings from February 2024 to April 2024, and included the following: -Partner with a local community foundation with extensive experience supporting Black-led and Black- serving organizations to serve as a contracted agency tasked with overseeing and carrying out procurement, selection, and fund distribution responsibilities, which will include a community and resident participatory process that includes review of applications and recommendation of awardees (for Board of Supervisors approval), as well as monitoring of progress and assessing outcomes. -Release the funding in two annual phases: o $500,000 in phase 1 (July 1, 2024 - June 30, 2025) o $500,000 in phase 2 (July 1, 2025 - June 30, 2026) -While applications for funds will be accepted for all of Contra Costa County, programs and initiatives serving East County’s most impacted communities will be prioritized. -These awards are expected to augment and/or expand existing services or programs by increasing capacity (e.g. serve more participants, host additional events, extend program periods). -Based on MXCAB key areas of need, community input, and existing research data, the proposed service/program categories to be prioritized are: o Mental health supports o Food insecurity services o Re-entry support services o Youth development support/services o Violence prevention/intervention services o Community healing, particularly from trauma due to police violence At the April 15, 2024 Equity Committee meeting, Supervisors, ORESJ and CAO staff discussed the need to CONTRA COSTA COUNTY Printed on 8/14/2024Page 1 of 2 powered by Legistar™32 File #:24-2596 Agenda Date:8/19/2024 Agenda #:5. solicit a partnership via an abbreviated Request for Qualifications. The RFQ was released and closed in June 2024. No proposals were received in response to the RFQ released to solicit the partnership of a community foundation. The ORESJ Co-Directors are exploring internal ORESJ/County capacity to administer the funds. Referral Update: Upon further discussion with community foundations, the ORESJ Co-Directors learned that the scope of work was too large for any community foundation to commit to administering the Measure X funds. The ORESJ Co- Directors subsequently revised the RFQ, and will take on many of the original tasks outlined in the first RFQ. Recommendation(s)/Next Step(s): RECEIVE the update and PROVIDE direction on next steps. Fiscal Impact (if any): N/A CONTRA COSTA COUNTY Printed on 8/14/2024Page 2 of 2 powered by Legistar™33 Contra Costa County Office of Racial Equity and Social Justice REQUEST FOR QUALIFICATIONS (RFQ) # XXXX-XXX Administer the management and monitoring of service contracts to increase African-American holistic wellness and support. The Contra Costa County Office of Racial Equity and Social Justice (ORESJ) is pleased to announce the solicitation of qualifications from applicants to administer the management and monitoring of service contracts to increase African -American holistic wellness and support in Contra Costa County for the period of December 1, 2024 to June 30, 2027. The RFQ is a process by which the ORESJ solicits qualifications from Responders who may be selected to enter into a contract for the provision of these kinds of services. Please read this entire packet carefully Final submissions will be due to the Office of Racial Equity and Social Justice (ORESJ) via BidSync by October 16, 2024 at 5:00pm. A Bidder’s Information Session will be held via Zoom on Wednesday, September 25, from 1:30-3:00pm. Zoom link will be shared via BidSync to all who are registered in BidSync as potential applicants. Written questions about the RFQ can be submitted on BidSync by 5:00pm on October 2, 2024. All those registered in BidSync will receive the written responses to those questions. Thank you in advance for your efforts in preparing your response! RELEASE DATE: September 11, 2024 Statement of Qualifications Due Date: October 16, 2024 NO LATER THAN 5:00 P.M. PDT 34 2 Summary The Contra Costa County Office of Racial Equity and Social Justice (County) is seeking Statements of Qualifications (SOQ) from qualified applicants that can administer the management and monitoring of multiple service contracts totaling up to $1 million over two years towards African-American holistic wellness and support services and/or programs. The County welcomes responses from all qualified community non-profit foundations, philanthropic organizations, and grant -making bodies in good standing with the California Secretary of State and Franchise Tax Board. The County may, in its sole discretion, enter into a contract with a qualified provider or may reject all proposals and not award a contract at this time. 1. SOQ Submittal Process SOQs must be submitted electronically through the BidSync/Periscope 2SG website. Late submittals will not be accepted. No changes or additions to the SOQ may be made after the submittal date. Incomplete SOQs or SOQs that do not conform to the requirements specified in Section III herein will not be considered. Addenda: Any changes to these documents will be issued in writing via Addenda to be posted on BidSync/Periscope S2G website. Questions: All questions regarding the RFQ will be accepted through the BidSync/Periscope 2SG website only. The deadline for submitting questions is October 2, 2024 no later than 5:00 p.m. Questions will be answered and disseminated to those registered on the BidSync/Periscope 2SG website. Correspondence: As of the issuance of this RFQ, firms are specifically directed not to contact County personnel for meetings, conferences, or technical discussions related to this RFQ. Failure to adhere to this policy may result in disqualification of the firm. Please contact customer support if you need technical assistance with any part of the bid process at S2G@periscopeholdings.com or call (800) 990-9339. 2. SOQ Evaluation Process SOQs will be evaluated by a Selection Committee. The County will notify firms that will be considered for further evaluation and negotiation. Firms notified may be invited to interview. If so, interviews will be ½ hour. See Section IV for additional information. 35 3 3. Funding Up to $1,000,000 (one million dollars) is appropriated in the FY 23-24 County Budget, from an allocation of Measure X revenues, to expand the provision of existing community-based services that promote African American wellness in Contra Costa County. Contractor will be able to allocate up to 12% of total funds , or $120,000, to go toward indirect and administrative costs. For a full description of the purpose and background, see Section I: Introduction. For a full description of required activities and expected goals, see Section II: Scope of Work. 4. Calendar of Events Below is a schedule overview of the SOQ submittal process due dates, and evaluation and selection process: EVENT DATE RFQ Release Date September 11, 2024 Bidder’s Information Session September 25, 2024 RFQ Questions Deadline October 2, 2024 Submittal Deadline October 16, 2024 Review/ Evaluation October 17-25, 2024 Interviews (only if needed) October 23-24, 2024 Selection Notification October 28, 2024 Review by Equity Committee November 4, 2024 Request Approval from Board November 12, 2024 Contract Negotiation and Routing November 13-27, 2024 Contract Start Date December 1, 2024 36 4 Table of Contents Section I: Introduction ............................................................................................................. page 5 Section II: Scope of Services .................................................................................................. page 8 Section III: Evaluation and Selection Process ............................................................. page 10 Section IV: Instructions to Responders .......................................................................... page 14 Section V: Contract Information and Requirements .............................................. page 17 Exhibits Exhibit A – Statement of Qualification ............................................................................... page 19 Exhibit B – Client References ................................................................................................. page 23 Exhibit C – Anti-Collusion Statement ................................................................................. page 24 Exhibit D – Contra Costa County Business Opportunity Registration ................. page 25 Exhibit E – Addenda Acknowledgement ........................................................................... page 26 Attachments Attachment A – General Conditions (Purchase of Services – Long Form) ......... page 27 37 5 Section I: Introduction A. Purpose The Contra Costa County Office of Racial Equity and Social Justice (ORESJ) is issuing a Request for Qualifications (RFQ) #XXXX-XXX to solicit the services of an experienced community foundation or similarly qualified applicant to collaborate with ORESJ to administer the management and monitoring of service contracts towards African -American holistic wellness and support. Based on the response to this solicitation, the ORESJ plans to contract with a successful bidder for the period of December 1, 2024 to March 31, 2027 for services described in this RFQ. In collaboration with ORESJ, the successful bidder will administer a two-year grant opportunity for community organizations engaged in meeting the urgent needs of African Americans in Contra Costa County and providing holistic wellness support services. ORESJ seeks to pilot a funding model that bridges and marries County procurement and contracting processes that prioritize fiscal accountability and demonstrable outcomes with creative, flexible, and visionary funding approaches of Bay Area-based, community- centered philanthropy. This project is an effort to explore and test innovative partnerships between County and philanthropic organizations that center racial equity, strengthen the capacity of local direct-service community-based organizations, and prioritize the needs of vulnerable, marginalized communities in Contra Costa County. For a full description of required activities and expected goals, see Section II: Scope of Work. The total funding available under this solicitation is $1,000,000. Bidders with experience and proven success in providing services as described in this solicitation are invited to submit responses. If you are interested in and capable of providing the requested services by contract with the County, please carefully review this entire RFQ and submit your response as directed in the “Instructions to Responders” section of this solicitation. This solicitation is not in any way to be construed as an agreement, obligation, or contract between the County and any party submitting a response, nor will the County pay for any costs associated with the preparation of any response. B. Background Currently, in Contra Costa County, African Americans represent approximately 8.7% of the population. Racism, inequity, injustice, disparities and harm exist throughout the United States and, unfortunately, here in Contra Costa County as well. In Contra Costa County, African American residents experience disproportionate rates of preven table chronic illnesses such as heart disease, obesity, cancer as well as most recently, COVID -19. Racial and ethnic disparities in health outcomes, the criminal justice system, educational 38 6 achievement, and social service metrics are present in Contra Costa County. These disparities have been well-documented in reports issued by the Contra Costa Racial Justice Task Force/Oversight Body, First Five Contra Costa, Kaiser Permanente, Contra Costa Health Services, Contra Costa Continuum of Care, Contra Costa Employment and Human Services Department, and others. For the last several years, members of the community have been advocating and leading the effort in the County for the creation of an African American Holistic Wellness and Resource Hub and the urgent need for expanded support services that address the pain, trauma, and other related challenges that exist in under- resourced, under-served African American communities. Recent advocacy efforts were launched in part by evidentiary findings of the racist and sexist actions of officers within the Antioch and Pittsburg Police Departments. The findings have led to the direct involvement of the County District Attorney, the County Public Defender, the State Attorney General, the FBI, and the Department of Justice. The high-level mission and vision for the African American Holistic Wellness and Resource Hub, as expressed through public comment made to the Board of Supervisors, is to host and provide culturally-relevant and responsive services to eliminate health and wellness disparities. As a result of services provided through the African American Holistic Wellness and Resource Hub, African American community members in Contra Costa County will experience greater safety, connection and belonging, and have greater acc ess to health, mental health and other support services that meet their immediate needs. Feasibility Study: Measure X Funding Brief History of Measure X On November 3, 2020, Contra Costa County voters approved a countywide 20 -year, ½ cent sales tax increase known as Measure X. The ballot measure stated that the intent of Measure X is “to keep Contra Costa’s regional hospital open and staffed; fund communit y health centers, emergency response; support crucial safety -net services; invest in early childhood services; protect vulnerable populations; and for other essential county services.” Collection of the tax began on April 1, 2021. On February 2, 2021, the Board of Supervisors established a Measure X Community Advisory Board (MXCAB), and from May through August 2021, the MXCAB conducted a community needs assessment process to review and account for current community needs, strengths, and resources, and to identify potential strategies to address those needs, as the basis for making funding recommendations to the Board of Supervisors. The Advisory Board determined five overarching key areas of need for Contra Costa County communities: (1) Support for mental well-being (prevention, crisis response); (2) Increase equity and removal of structural barriers; (3) Ensure equitable access to health care, housing, childcare, income opportunities, and food; (4) Strengthen supports for residents of all generations; and (5) Creating communities where all residents feel safe and welcome. 39 7 On October 12, 2021, the Board of Supervisors received the MXCAB’s report recommending funding priorities for Measure X funding allocations. For additional information on all recommended strategies, see the Measure X Community Advisory Board report to the Contra Costa County Board of Supervisors and presentation for the October 12, 2021 Board of Supervisors meeting. Measure X Allocations to Support African American Holistic Wellness Upon receipt of the Measure X Community Advisory Board’s FY 23 -24 prioritized funding recommendations, on December 12, 2023, the Board of Supervisors directed that a one -time allocation of $1,000,000 of Measure X funds be allocated for the purpose of suppor ting the “African American Holistic Wellness and Resource Hub and existing services” in Contra Costa County. These funds were allocated as an immediate, intermediary step to what is expected to be an increased, long -term investment in Black communities’ overall well-being and holistic health through the establishment of an African American Holistic Wellness and Resource Hub (Hub). The activities supported through this funding will help inform the possibilities for what will become housed within the Hub. It is this allocation of funds that will fund the work outlined and described in this Request for Qualifications. Most recently, on April 23, 2024, the Board of Supervisors allocated an additional $7.5 million of Measure X funds towards the establishment and operation of an African American Holistic Wellness and Resource Hub and implementation of services and activities. The outcomes and lessons learned from the service activities described in this RFQ, along with a separate feasibility study that is currently underway, will inform the Board of Supervisors on how to allocate and apply these funds. 40 8 Section II: Scope of Services The County seeks to contract with an eligible contractor with extensive expertise in supporting local Black-led and Black community-serving organizations to administer, manage and monitor service contracts aimed at increasing and strengthening African- American holistic wellness in Contra Costa County. In order to be considered for selection, bidders must demonstrate capacity, cultural competency, commitment, and experience in working in deep partnership with service providers and community organizations embedded in, representative of, and dedicated to serving marginalized, vulnerable communities, and specifically impacted African American communities in Contra Costa County. Additionally, bidders must have the capability and experience to perform the following scope of services. Organizations that would like to submit an SOQ but cannot perform all required services are encouraged to partner with sub-consultants to have a team that would complement/supplement their capabilities. Distribution of Funds The release of funds and funding of service contracts will occur in two annual phases: ▪ $500,000 in phase 1 (January 1, 2025 – December 31, 2025) ▪ $500,000 in phase 2 (January 1, 2026 – December 31, 2026) ORESJ will administer and coordinate the procurement process, including a competitive solicitation of proposals, review and scoring of proposals, synthesizing scores into final recommendations, and presenting recommendations to Board of Supervisors for their final approval. These awards are expected to augment and/or expand existing services or programs by increasing capacity (e.g. serve more participants, host additional events, extend program periods). They are not expected to initiate new programs , hire entire new staff teams, etc. Based on MXCAB key areas of need, African American Holistic Wellness and Resources Hub Feasibility Study Steering Committee input, community feedback, and existing research data, potential service/program categories to be prioritized are: ▪ Mental health supports ▪ Food insecurity services ▪ Housing insecurity ▪ Maternal and infant health ▪ Re-entry support services ▪ Youth development support/services ▪ Violence prevention/intervention services ▪ Community healing, particularly from trauma due to police violence 41 9 While applications for funds will be accepted for services/programming targeting African American communities of any region of Contra Costa County, services/programming serving East County’s most impacted communities will be prioritized. Scope of Services After final determination and approval of funding awards is made by the Board of Supervisors, Contractor is responsible for administering contracts with the Board - approved cohort of awardees, which includes the following activities: I. Administer a two-year grant program for community-based non-profit organizations to meet the urgent needs of African Americans in Contra Costa County by providing holistic wellness support services that consists of fair and transparent contracting requirements. II. Oversee contracting process with County-approved grantees, including drafting of contracts, contract negotiations with grantees, and assembling grantee cohort for orientation and kickoff event. III. Establish invoicing and payment process ; distribute regular and timely payments to grantees. IV. Monitor program activities and progress that tracks people served, milestones achieved, and deliverables met; produce an annual summary report of these outcomes. V. In partnership with ORESJ, nurture a culture of learning, collaboration, and coordinated service delivery among the grantee cohort throughout contract period. This can include grantee convenings, coordinated site visits, strategic thought partnership, connection to resources and other supports, and/or additional training and capacity building opportunities. VI. In partnership with ORESJ, assess if grantees were successful at end of year one, and determine if any changes to program design, goals, timeline, budget, and/or any other relevant conditions within the current service delivery, model and /or contract are needed. VII. In partnership with ORESJ, produce a summary report at the end of year 1 and year 2 that outlines observations, lessons learned, and recommendations written in clear, concise plain language that is accessible to all Contra Costa community members. Contractor will be able to allocate up to 12% of total funds, or $120,000, to go toward indirect and administrative costs. 42 10 Section III: Instructions to Responders Respondents shall submit Statement of Qualifications (SOQ) Narratives that are concise and specifically responds to all requested services as posted in this RFQ. Each SOQ shall include the following format, content, and attachments. SOQs that do not conform to the requirements specified below will not be considered. A. Format 1. Cover Letter – Signed in blue ink by an authorized representative of the firm 2. Title/Cover Page with Table of Contents 3. Statement of Qualifications (SOQ) Narrative – within a maximum of 10 pages (12- point font, 1” margins, consecutively numbered pages), not including attachments/exhibits, describe your organization’s experience, capacity, and expertise as they relate to the scope of services described in this RFQ, using the same section titles and in the following order: • Organizational History and Overview (2-3 pages): Briefly describe your organization’s vision, mission, and strategic goals. Include a summary of your priority areas of investment (e.g. geographic focus, service categories, etc.), current portfolio of grantees, years in operation, size of organization. • Scope of Services Understanding and Experience (3-4 pages): Describe the organization’s understanding, knowledge, and experience working in partnership and supporting Black-led, Black community-serving grassroots organizations. Describe your organization’s expertise in grantmaking, including the administration and manag ement of grant contracts, relationship- and capacity-building with grantees. Describe similar projects/initiatives completed. If applicable, indicate the availability of additional funds or resources that can be leveraged to supplement or augment the work described in the scope of services. • Team Member Qualifications (2-3 pages): Identify the team member(s) for this project, including roles and duties as related to this project. Provide an Organizational Chart of key team members, including subcontractors; and describe team members’ lived experiences related to the scope of work, their qualifications, experience level, and expertise of each key team member , including: • Team Leadership/Project Manager • Indicate who is authorized to negotiate contract terms on behalf of your organization • If different, indicate who is the primary point -of-contact who will manage and oversee implementation of project • Areas of specialization of each key team member 43 11 • Related projects key team members have worked on , and other relevant experience that speaks to their expertise on this project • Submit resumes for all key team members who will be working directly on this project (these will not count towards page limit; see below in Attachments) • Acknowledgement of the Standard Contract Conditions : In a sentence at the end of your SOQ Narrative, acknowledge that you have read and accept the County standard services agreement language in “General Conditions (Purchases of Services – Long Form)”, including indemnification and insurance requirements, which is included as Attachment A. 4. Attachments • Statement of Qualification (SOQ) Form (see Exhibit A): in addition to the Statement of Qualification Narrative, complete this SOQ Form as well, including information on Federal, State, and local permits and licenses, as applicable • Key Team Member Resumes – please keep each resume to no more than 2 pages , highlighting the most relevant experiences, skill sets, etc. related to this project • Client References (see Exhibit B) • Anti-Collusion Statement (see Exhibit C) • Contra Costa County Business Opportunity Registration Form (see Exhibit D): submit this for applicant firm and all sub-consulting firms; if your firm is not an SBE per the County’s SBE Program guidelines, still submit the SBE Registration form with your firm’s name and write “NOT QUALIFIED UNDER COUNTY SBE PROGRAM” across the sheet) • Addenda Acknowledgement (see Exhibit E) • General Conditions (Purchases of Services – Long Form) (see Attachment A) • W-9 and State Business Verification • Certificate of Insurance with Endorsement Letter B. SOQ Submission a. Response to this RFQ MUST be submitted electronically through the BidSync/Periscope website – NO EXCEPTION b. Late submittals WILL NOT be accepted – NO EXCEPTION C. Client References (Exhibit B) Respondents shall provide a list with a minimum of three (3) references. Each reference must include the name of the person, their organization, their relationship to your organization, the years known, and current contact information. D. Licenses and Permits 44 12 Respondents shall possess all licenses, registrations and permits required by the State of California and the County of Contra Costa, as applicable. Such licenses and permits are to be submitted to the County with the SOQ or prior to the contract signing date. E. Submittal Expenses Respondents shall be fully responsible for all costs incurred in the development and submittals for this RFQ. F. Respondent Responsibility The Respondent assumes sole responsibility for the complete effort required in submitting an SOQ in response to this RFQ. No special consideration will be given after SOQs are opened because of a Respondent’s failure to be knowledgeable as to all of the requirements of this RFQ. G. Interpretation Should any discrepancies, omissions, or doubt as to their meaning be found in the RFQ specifications or requirements, the Respondent shall notify the County in writing through the BidSync/Periscope website. The County will send written instructions or addenda to all participants in the RFQ process. The County shall not be responsible for oral interpretations. H. Reservation The County reserves the right to do the following at any time and for its own convenience, at its sole discretion: • To reject any and all SOQs without indicating any reasons for such rejection • Terminate this RFQ and issue a new RFQ anytime thereafter • Extend any or all deadlines specified in the RFQ, including deadlines for accepting SOQs by issuing an Addendum at any time prior to the deadline for receipt of responses to the RFQ • Procure any services specified in the RFQ by other means • Disqualify any Respondent on the basis of any real or perceived conflict of interest or evidence of collusion that is disclosed by the SOQ or other data available to the County. Such disqualification is at the sole discretion of the County. • Reject the SOQ of any Respondent that is in breach of or in default under any other agreement with the County • Reject any Respondent deemed by the County to be non -responsive, unreliable, unqualified, or non-responsible I. Truth and Accuracy of Representation False, misleading, incomplete, or deceptively unresponsive statements in connection with a submittal shall be sufficient cause for rejection of the submittal. 45 13 J. Sub-Contract and Assignment The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior written consent of the County, is required before the Contractor may enter into subcontracts for any work contemplated under the Contract, or before the Contractor may assign the Contract or monies due or to become due, by operation of law or otherwise. K. Addenda No one is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via addenda to be posted on the BidSync/Periscope website. L. Addenda Acknowledgement All addenda shall include an acknowledgement of receipt that must be returned. The addenda must be signed and attached to the final response. Failure to attach any addendum may result in the rejection of the response. See Exhibit E. M. Non-Collusion By submitting a signed submittal, Respondent certifies that there has been no collusion with any other Respondent. Reasonable grounds for believing Respondent has an interest in more than one submittal will result in rejection of all submittals in which th e Respondent has an interest. Any party to collusion may not be considered in future submittals for the same or similar work. See Exhibit C. 46 14 Section IV: Evaluation and Selection Process A. Selection Process All Statements of Qualifications (SOQs) received will be evaluated by a Selection Committee. Each SOQ will be evaluated for completeness and overall responsiveness to the requirements contained in this RFQ. The following criteria, will be evaluated to determine which applicant best meets the needs of the County as described in Section III: Program Elements and Possible Score I. Organizational History and Overview 0-30 pts o Relevancy of the organization’s vision, mission, and strategic goals. o Demonstrates alignment of purpose and values. o Priority areas of investment and current portfolio reflect a commitment to addressing the needs of marginalized, underserved, Black communities. o Describes competencies and expertise needed to establish rapport, trust and credibility with marginalized, underserved, Black communities. II. Scope of Services Understanding and Experience 0 – 40 pts o Demonstrates a strong level of understanding, knowledge, and experience working in partnership and supporting Black -led, Black community-serving grassroots organizations. o Demonstrates expertise in grantmaking, including the administration and management of grant contracts, relationship - and capacity-building with grantees. o Describes similar projects/initiatives completed . III. Team member qualifications 0 – 30 pts o Qualifications, lived experiences, expertise and related projects of staff are sufficient to deliver on the full scope of work. o Staff areas of specialization and related projects they have worked on that align with this scope of services. o Description of each team member’s role and area of responsibility in the project. Total: 100 points IV. Preferential Points for Supplemental Resources o To what extent are matching resources identified to supplement funding that will expand capacity and opportunities for grantees? Are there other initiatives or efforts that the organization is or will be implementing that can be leveraged and aligned to amplify or extend the project goals and impact? o Points equaling up to 5% (or 5 points) of the total score possible will be added to the applicant’s total score. The addition of these preferential points will make up the applicant’s final score. 47 15 B. Evaluation and Negotiation Upon completion of the review of SOQs, the County will notify Respondents if further evaluation and negotiation is necessary. Respondents may be contacted for an interview, but only if needed. The key team members identified in the SOQ should attend the interview. Interviews will be 30-60 minutes. Any delay caused by Respondent’s failure to respond to direction from the County may lead to a rejection of the SOQ. C. Award of Contract If the County determines after further evaluation and negotiation, to award the Contract, a Contract will be sent to the successful Respondent for signature. No submittal shall be binding upon the County until after the Contract is signed by duly authorize d representatives of both Respondent and the County. D. Submittals are Public Records California Government Code Section 6250, the Public Records Act, defines a public record as any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of phy sical form or characteristics. The Public Records Act provides that public records shall be disclosed upon request and that any person has a right to inspect any public record, unless the document is exempted from disclosure. Unless otherwise compelled by a court order, the County will not disclose any submittals while the County conducts its deliberative process in accordance with the procedures identified in this RFQ. However, after the County either awards a contract to a su ccessful Respondent, or rejects all submittals, the County will consider each submittal subject to the public disclosure requirements of the California Public Records Act. Each Respondent is hereby informed that, upon submittal of its SOQ to the County in accordance with this RFQ, the SOQ becomes the property of Contra Costa County. E. Appeal Procedures In the event a dispute arises concerning the RFQ process prior to the award of the contract, the party wishing resolution of the dispute shall submit an appeal in writing to the attention of: Kendra Carr and Peter Kim, Co-Directors Office of Racial Equity and Social Justice Contra Costa County 1026 Escobar Street, Suite 2B Martinez CA, 94553 Appeals must be submitted no later than 12:00 P.M. on Friday, November 1, 2024. Notification of a final decision on the appeal shall be made in writing to the Responder within ten (10) days, or November 11, 2024, and the decision of ORESJ shall be final and not subject to further review. When submitting an appeal, the appellant must clearly 48 16 state the action appealed, the harm to the appellant, and the remedy sought. Appeals shall be limited to the following technical grounds: • Failure of the County to follow the review and selection procedures and adhere to requirements specified in the RFQ or any addenda or amendments to the RFQ. • There has been a violation of conflict of interest as provided by California Government Code Section 87100 et seq. • There has been a violation of State or Federal law. 49 17 Section V: Contract Information and Requirements A. Contract Information: 1. Contract Period Any agreement awarded as a result of this RFQ will include the County’s general terms and conditions, attached as Attachment A to this RFQ. The initial term of any agreement awarded as a result of this RFQ will be for up to 31 months. Nothing in this RFQ, and nothing in an agreement awarded as a result of this RFQ, commits the County to contract with the successful responder for any particular length of time. All other factors being substantially equal, preference will be given to respondents located within Contra Costa County. For purposes of this RFQ, a respondent is located in Contra Costa County if its principal place of business has been located in Contra Costa County for at least six months immediately prior to the issuance of this RFQ. 2. Contract Monitoring and Evaluation On behalf of the County, the Office of Racial Equity and Social Justice (ORESJ) will actively monitor all services provided through the contract that results from this RFQ process. This monitoring will determine if the Contractor is performing as intended or if good cause exists to terminate the contract prior to the end of the contract term. At a minimum, Contractor(s) will be expected to: a. Perform all services without material deviation from an agreed -upon Service Plan; b. Complete annual summary progress reports for the County; c. Maintain adequate records of service provision to document compliance with Service Plan and complete any forms provided by the County; and d. Cooperate with the collection of other fiscal/administrative/service data as requested by the County. The County will: a. Negotiate a service contract that identifies specific performance outputs and/or outcomes to be achieved during the contract term; b. Review contract at least once within the contract period to ensure compliance with output/outcome requirements, document any non -compliance, and establish a Corrective Action Plan as needed; c. Be part of the monitoring of subcontracts written by and entered into by the Contractor that utilizes funds awarded under this solicitation; and d. Provide information to Contractor concerning additional State or County data requirements not provided here or in the resulting contract. 3. Contract Management Responsibilities 50 18 The Contractor’s Contract Manager shall also be responsible for all matters related to the firm’s personnel and subconsultants performance including but not limited to: • Supervising, reviewing, monitoring, and directing the firm’s personnel, and managing subconsultants. • Assigning qualified personnel to complete the requested services. • Administering personnel actions for firm’s personnel and ensuring appropriate actions taken for subconsultant personnel. • Maintaining organized project files for record tracking and auditing. • Developing, organizing, facilitating, and attending scheduled coordination meetings. • Implementing and maintaining quality control procedures to manage conflicts, ensure product accuracy, and identify critical reviews and milestones. • Reviewing invoices for accuracy and completion before billing to County. • Providing invoices in a timely manner and providing monthly contract expenditures. • Managing overall budget for contract and provide report to the County Contract Manager. • Ensuring compliance with the provisions of the contract and all specific Task Order requirements. • Ensuring the health and safety of personnel working in a hazardous environment in accordance with all applicable Federal, State, and Local regulations as applicable. 51 19 Exhibit A: Statement of Qualification Form SECTION A Business Name: __________________________________________ Phone #: _____________________ Address: ___________________________________________________________________________________ City: __________________________________________________ State: ________ ZIP: _________________ Federal Tax ID #: ____________________________ Business License #: ______________________ Business Status: _____Non Profit Corporation _____Corporation State of Incorporation:_______________________ _____General Partnership _____Limited Partnership _____Sole Proprietorship Other: __________________________ Name and title of an Officer or owner authorized to sign this Statement of Qualification and any contract with the County that may result. Name: __________________________________________________ Title: ________________________ SECTION B Number of years in business under present business name: ____________________________________ Other Business Name(s): ________________________________________________________________ Number of years under prior name if any: ___________________________________________________ SECTION C Number of years of experience in providing required, equivalent, or related projects: _______________ 52 20 SECTION D Similar services/projects completed during the last five years? Period Services $ Amount Paid Location Agency Name 1 - __________________________________________________________________________________ 2 - __________________________________________________________________________________ 3 - __________________________________________________________________________________ 4 - __________________________________________________________________________________ 5 - __________________________________________________________________________________ SECTION E Have you, or your agency failed or refused to complete a contract? _____ YES ______ No If yes, explain: _____________________________________________________________________________________________ ______________________________________________________________________________________________________________ SECTION F Is your firm authorized to do business in the State of California? _____Yes _____No SECTION G Is your firm a State of California registered small business? ______Yes ______No SECTION H Is your firm a local Business? ______Yes ______No SECTION I Explain any litigation similar to the services requested by this proposal involving you, or your agency, or any principal officer(s) thereof: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 53 21 SECTION J Has your company filed any written declaration for bankruptcy protection, a potential merger or acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under the Contract? _________ Yes _________ No (if yes, please explain): _____________________ _______________________________________________________________________________ _______________________________________________________________________________ ___________________________________________________________________________________ __________________________________________________________________________________ SECTION K License Provisions Has your company changed names or license numbers in the past 10 years? If yes, please state reason for change. Yes_____ No_____ Reason ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ SECTION L List the names and titles of the key personnel who would be assigned to the Contract. Name Classification ___________________________________ _____________________________________________ ___________________________________ _____________________________________________ ___________________________________ _____________________________________________ ___________________________________ _____________________________________________ 54 22 SECTION M List all required business and professional licenses that pertain to this Contract: License Number Type Expiration Date ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ SECTION N Do you and your agency agree to provide additional information as required by the County to make an informed determination of qualifications? ______ Yes _____ No By signing this Statement of Qualification, you are certifying that all information provided on this form and contained within your proposal are true, and you acknowledge that if the proposal contains any false statements, the County may declare any contra ct or agreement made as a result of the proposal to be void. Signature: ________________________________________________ Date: ______________________ Authorized Name: ____________________________________Title: _____________________________ 55 23 Exhibit B: Client References Organization: Contact Person: Address: Tel. Number: City, State, Zip: Email Address: Relationship / Years Known: Organization: Contact Person: Address: Tel. Number: City, State, Zip: Email Address: Relationship / Years Known: Organization: Contact Person: Address: Tel. Number: City, State, Zip: Email Address: Relationship / Years Known: Firm Name:___________________________________________________________________________________ Authorized Staff Name: ______________________________________ Title: _________________________ Authorized Signature: _______________________________________ Date: _________________________ 56 24 Exhibit C: Anti-Collusion Statement By signing this form, the Bidder agrees that this submittal is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting an Statement of Qualifications quote for the same purpose and that the quote is in all respects fair and without collusion or fraud, IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE SOQ REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE AGREEMENT BETWEEN THE BIDDER AND THE COUNTY. NAME OF FIRM: ____________________________________________________________ SIGNED BY: _________________________________________________________________ [Sign in ink in the space above] TITLE: ______________________________________________________________________ ADDRESS: __________________________________________________________________ CITY & STATE: _____________________________________________________________ TELEPHONE: ______________________________________________________________________ 57 25 Exhibit D: County Business Opportunities Registration Place Holder See Attached 58 26 Exhibit E: Addenda Acknowledgement TO BE RETURNED WITH STATEMENT OF QUALIFICATIONS RFQ No.: _____________________ Title: ______________________________________________________ ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received) Addendum #1: _________________ Addendum #3: _____________________ Addendum #2: _________________ Addendum #4: _____________________ Company Name: _____________________________________________________________ Contact Name: _______________________________________________________________ Email: _________________________________________ Phone No.: __________________ Address:______________________________________________________________________ ________________________________________________________________________________ Authorized Signature: ______________________________________________________ Date: _________________________________________________________________________ 59 27 Attachment A: General Conditions (Purchase of Services – Long Form) Place Holder See Attached 60