HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 05202024 - Equity Cte Agenda PktCONTRA COSTA COUNTY
AGENDA
Equity Committee
Supervisor Federal D. Glover, Chair
Supervisor John Gioia, Vice Chair
11780 San Pablo Ave. Ste D, El Cerrito |
190 East 4th Street, Pittsburg | 1025
Escobar Street, Martinez |
https://cccounty-us.zoom.us/j/826591075
72 | Call in: 1-888-278-0254 access code:
544753
10:30 AMMonday, May 20, 2024
The public may attend this meeting in person at either above location . The public may also
attend this meeting remotely via Zoom or call-in.
Agenda Items: Items may be taken out of order based on the business of the day and preference of the
Committee.
Introductions
Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be
limited to two (2) minutes).
1.RECEIVE and APPROVE the Record of Action from the April 15, 2024 meeting
of the Equity Committee, with any necessary corrections.
24-1459
Equity Committee _Record of Action_4.15.24 (draft)Attachments:
2.ACCEPT the Small Business Enterprise, Outreach, and Local Programs Report,
reflecting countywide departmental program data for the period of July 1 through
December 31, 2023.
24-1460
Small Business Enterprise, Outreach, and Local Program Report for
July through December 2023
Small Business Enterprise - Program Activity Report for July through
December 2023 [Excel]
Attachments:
3.RECEIVE updates on the African American Holistic Wellness and Resource Hub
Feasibility Study process
24-1461
Page 1 of 2
1
Equity Committee AGENDA May 20, 2024
4.RECEIVE updates on the $1M Measure X allocation for existing African
American Wellness Services
24-1462
RFQ Draft_Administer $1M for African American Wellness ServicesAttachments:
5.RECEIVE updates from the Co-Directors of the Office of Racial Equity and
Social Justice
24-1463
ORESJ Update_Establishing the LEABAttachments:
The next meeting is currently scheduled for June 17, 2024.
Adjourn
General Information
This meeting provides reasonable accommodations for persons with disabilities planning to attend a the
meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public
records related to an open session item on a regular meeting agenda and distributed by the County to a majority
of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1025
Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are
also accessible on line at www.co.contra-costa.ca.us.
HOW TO PROVIDE PUBLIC COMMENT:
Persons who wish to address the Committee during public comment on matters within the jurisdiction of the
Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may
comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited
by the Committee Chair. Those participating via Zoom should indicate they wish to speak by using the “raise
your hand” feature in the Zoom app. Those calling in should indicate they wish to speak by pushing *9 on their
phones.
Public comments generally will be limited to two (2) minutes per speaker. In the interest of facilitating the
business of the Board Committee, the total amount of time that a member of the public may use in addressing the
Board Committee on all agenda items is 10 minutes. Your patience is appreciated.
Public comments may also be submitted to Committee staff before the meeting by email or by voicemail.
Comments submitted by email or voicemail will be included in the record of the meeting but will not be read or
played aloud during the meeting.
For Additional Information Contact:
Kendra Carr and Peter Kim
Office of Racial Equity and Social Justice
kendra.carr@oresj.cccounty.us
peter.kim@oresj.cccounty.us
Page 2 of 2
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1459 Agenda Date:5/20/2024 Agenda #:1.
EQUITY COMMITTEE
Meeting Date: May 20, 2024
Subject: Record of Action
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Record of Action
Presenter: Peter Kim, ORESJ Co-Director
Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us>
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the record need not
be verbatim, it must accurately reflect the agenda and the decisions made in the meetings.
Referral Update:
Attached for the Committee’s consideration is the draft Record of Action for its April 15, 2024 meeting.
Recommendation(s)/Next Step(s):
REVIEW and APPROVE the Record of Action.
Fiscal Impact (if any):
N/A
CONTRA COSTA COUNTY Printed on 5/16/2024Page 1 of 1
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Equity Commi+ee
Record of Ac3on for April 15, 2024
Commi+ee Members Present: Supervisor Federal D. Glover, BOS District 5, Commi+ee Chair;
Supervisor John Gioia, BOS District 1, Commi+ee Vice Chair
Staff Present: Kendra Carr and Peter Kim, Co-Directors, Office of Racial Equity and Social Jus3ce
(staff to Commi+ee); Monica Nino, County Administrator, County Administrator ’s Office;
Timothy Ewell, Chief Assistant County Administrator, County Administrator ’s Office ; Lara
Delaney, Senior Deputy County Administrator, County Administrator Office; Emlyn Struthers,
Deputy County Administrator, County Administrator ’s Office ; Diana Becton, District A+orney,
District A+orney’s Office; Ali Saidi, Deputy Public Defender, Public Defender’s Office; Patrice
Guillory, Director, Office of Reentry and Jus3ce, Proba3on Department; Nicole Bilich, Manager,
Human Resources Department; Antoine Wilson, Equal Employment Opportunity Officer, Risk
Management Department; Gilbert Salinas, Chief Equity Officer, Health Department; Shannon
Ladner-Beasley, Program Manager, Health Department; Stephanie Rivera, Chief Health Equity
Officer, CC Health Plan, Health Department; Peter Myer, Deputy Chief of Staff, BOS District 3;
Alejandra Sanchez, District Representa3ve, BOS District 4; Sonia Bustamante, Chief of Staff, BOS
District 1.
Public A+endees : Ashley Green; Nikki Lopez; Karen Perkins; Kerby Lynch; Gigi Crowder; J. Dante;
Erica Shepherd; Phil Arnold; Lauren Traylor; Shantell Owens; Christopher James; Stephanie
Taddeo; The Landing Place; Emily Warming; DeVonn Powers; Carolyn Wysinger; Desirae Herron;
Kimi Barnes, Teki Flow; Latrece Mar3n; Cyndi Mallory; Roxanne Carillo Garza; Doug Leich; Willie
Robinson; Lyne+e Hart; Mariana Moore, Stand Together Contra Costa; Azi Carter.
1. Introduc+ons
Supervisor Glover convened mee1ng at 10:33 AM.
Commi=ee Chairs introduced themselves and staff assigned to the commi=ee, Kendra Carr and
Peter Kim, Co-Directors of the Office of Racial Equity and Social Jus1ce (ORESJ).
2. Public comment on any ma+er under the jurisdic3on of the Commi+ee and are not on this
agenda (speakers may be limited to two (2) minutes).
Gigi Crowder: Announced the challenge in sharing informa1on and outreach materials such as
flyers for community events, par1cularly for African American community events.
Gioia and Glover: Provide your materials to ORESJ and staff can help spread the word.
3. RECEIVE and APPROVE the Record of Ac3on for the March 18, 2024 mee3ng of the Equity
Commi+ee, with any necessary correc3ons.
4
Supervisors reviewed the Record of Ac1on (included in Agenda Packet).
Public Comment:
No comment.
The Record of Ac1on was approved as presented.
4. INTERVIEW candidates Nikki Lopez for Disability Seat, DeVonn Powers for Business Member
Seat, Lauren Traylor for Community Member Seat #2, and Lynette Hart for Community
Member Seat #4 on the Advisory Council on Equal Employment Opportunity, as
recommended by the County’s Equal Employment Opportunity (EEO) Officer.
Antoine Wilson, Equal Employment Officer, presented recommenda1ons for candidates to fill
vacancies for EEO Advisory Commi=ee. Advisory commi=ee met with candidates at last advisory
commi=ee mee1ng, members were impressed with and encouraged by qualifica1ons of
applicants, seeking approval of these appointments.
Nikki Lopez (Disability Seat): Plethora of experience in DEI space; cer1fied DEI prac11oner,
cer1fied Life Coach; on board of organiza1on focused on disability rights; operates a care home
for seniors with disabili1es; also has a background in corporate world.
DeVonn Powers (Business Seat): 30+ years in workforce development, designing programs that
put people back in work and in housing; served on County advisory board for reentry, and
supported establishment of Reentry Success Center; on Workforce Development Board for
County; has experience providing homeless services with EHSD; part of LGBTQ clergy and faith-
based community.
Lauren Traylor (Comm Seat 2): long1me County resident; interested in equitable outcomes
within professional spaces; has been an execu1ve assistant for 15 years; supported Chief People
Officer at Twi=er, spent a year at Google, now in SF in working in AI field; has an MA in
psychology; wants to expand equity throughout County.
Lyne=e Hart (Comm Seat 4): resident of An1och since 1992, since 1998 has provided
organiza1onal leadership; has cer1ficates in organiza1onal management from UC Berkeley and
Stanford; embraces being part of this County and her community; currently re1red and
passionate about expanding diversity, equity and inclusion throughout County.
Glover: very impressive group of individuals, is sa1sfied and approves the recommended
appointments.
Gioia: wants to ensure that we are havnig representa1on from throughout the County;
remarked that we s1ll have Union and Labor Trades seats open, therefore a needfor add’l
recruitment.
5
Public Comment:
None.
Commi=ee recommends approval of these recommended appointments; advancing item to full
BoS for final approval.
This item was passed.
5. ACCEPT a report from the W. Haywood Burns Institute on the progress and activities of the
County’s Racial Justice Oversight Body in 2023.
Christopher James, consultant from W. Haywood Burns Ins1tute, presented overview and
purpose of Racial Jus1ce Oversight Board (RJOB). Provided a summary of ac1on items, ac1vi1es,
accomplishments to date. (See slide deck a=ached in agenda packet for details.)
RJOB has had some issues with a=endance, a=ributable to rule change sin regard to n in-person
requirements, changes in mee1ng demands post-COVID, and over-reliance on virtual mee1ng
formats. Currently some seat vacancies, RJOB working diligently to fill as soon as possible.
Some issues with burn out and frustra1on among members wan1ng to take steps toward goals
with urgency but feel that tasks are not able to move forward as fast as desired or unable to
take the ac1on that they would like.
Accomplishments to date:
Lot of work with DA’s office ar ound expanding diversion opportuni1es.
Endorsing Miles Hall non-police alterna1ve response unit to mental health crises.
Worked with Proba1on and made good progress on collec1ng and presen1ng data requests
around CJ systems
Issued an official response to An1och Police Department text scandal.
Gioia: Is ORESJ staffing this commi=ee? Would like to know an update on that process.
Christopher James: Yes, the transi1on plan is underway and it will take 1me, with the
expecta1on that Proba1on will relinquish and ORESJ will take on the staffing responsibility by
end of the year.
ORESJ: Added that staff is working closely with staff from Office of Reentry and Jus1ce (ORJ) on
the transi1on plan, and in mean1me ORESJ staff has been a=ending all RJOB commi=ee and
sub-commi=ee mee1ngs.
Christopher James: Presented request from RJOB that Equity Commi=ee a=end the May 2 RJOB
mee1ng so that they can present and share their priori1es and related requests to BOS via
Equity Commi=ee.
Gioia: May 2 (1:00PM) RJOB mtg may not work for us scheduling-wise; suggests doing a joint
RJOB/EC mee1ng instead. Directed ORESJ staff to work with ORJ staff on coordina1ng a 1me
that works.
6
Glover: Wants to consider how we ensure the func1onally of both bodies (RJOB and Equity
Commi=ee), being clear on roles and responsibili1es, and paying a=en1on to avoiding
redundancies.
Public Comment:
Gigi: as an RJOB member, a level of frustra1on at not having seen dispari1es for African
American youth decrease in two years; s1ll too many African American youth dealing with
mental health issues; need to implement more preventa1ve approaches; amer the An1och Police
Dept text scandal, only one County department, specifically Stephanie Taddeo in Health Dept,
supported the community in conduc1ng a healing conversa1on. More than a year later, s1ll
seeing hurt youth and community members without addressing the pain.
Doug Leich: as a member of the Racial Jus1ce Task Force (RJTF) and Racial Jus1ce Coali1on, and
as a regular a=endee of RJOB mee1ngs, found Christopher James’ presenta1on a fair summary
and assessment of frustra1on by members;has been over 5 years since RJTF has released its
recommenda1ons, expected that by this 1me community would have seen measurable
improvement in the areas RJOB was tasked to oversee; where are the improvements in racial
dispari1es in our Criminal Jus1ce system?
Phil Arnold: agreed with comments offered, and expressed the need to consider An1och as a
crime scene, not simply as a text scandal, and need to approach it as such. Inves1ng in the
community is what rebuilds trust, not just talking about what needs to be done. Reminded group
of past processes in County and throughout state that were never resolved because of lack of
trust building and investment.
Damon Owens: appreciate the presenta1on, but liming up the human rights viola1on commi=ed
in An1och, indica1ve of a systemic problem that started from top of Police Dept and Police
Union; the problems need to be addressed immediately. There needs to be prac1cal solu1ons to
bridge the gap between community and police, to close the school to prison pipeline at a local
level, to have the hard conversa1ons, and to have the right, qualified people in place to come up
with proac1ve solu1ons. Mentoring, job development, and other supports for youth are needed
to prevent further harm.
Supervisors received updates. Confirmed that they are not available on May 2 to a=end RJOB
mee1ng, so requests coordina1on for another mee1ng that works. ORESJ and ORJ will work on
this.
This item was passed.
6. RECEIVE updates on the African American Holistic Wellness and Resource Hub Feasibility
Study process.
7
ORESJ Co-Directors presented updates on process to establish an African American Holis1c
Wellness and Resource Hub including: a re-issue of RFQ as a Request For Proposals (RFP) that
asks for more nuance and detail in proposals, and offers an increase of total contract amount
from $80,000 to $180,000, with the addi1onal $100,000 coming from ORESJ budget; Staff
forecasted a possible request of a special mee1ng of Equity Commi=ee if needed to expedite RFP
process and approval of awardee.
Counsel and Steering Commi=ee and ad hoc commi=ee reviewed and provided input and edits.
Glover and Gioia: Confirmed that the RFP was also reviewed by County Counsel.
Public Comment:
Gigi: I appreciate the feedback from community was honored and that the Feasibility Study
contract amount was increased to $180K.
Damon Owens: Speaking on behalf of black males reading at low levels, advoca1ng for those
who are most vulnerable, who are poli1cally disadvantaged, I am calling out government
officials masquerading as social jus1ce leaders, posing as advocates. We must priori1ze those
who are most oppressed, poor, and vulnerable; we need proper accountability and transparency
in all funding processes.
Phil Arnold: My sons are having birthdays this month (grandson is turning 14 and son is turning
50) and I am discouraged that they con1nue to struggle to remain healthy mentally, physically,
emo1onally as Black men, so I have mixed emo1ons as I celebrate their milestones.
Auriel Shelton: I am disheartened at the broken record around this issue, greatly concerned that
we haven’t made any movement on this. It was stated that funds would be provided to
organiza1ons that are already doing the work, helping the community. Youth are needing food,
shelter, place to receive help. We n eed to address the crime scene of An1och.
Stephanie Taddeo: Liming up the idea of commiong the funds to do it right; asking those with
power and influence to make the right decisions based on listening to the community to provide
what is needed.
Shantel Owens: Don’t categorize frustra1on with anger. At last month’s mee1ng it was discussed
that we would advocate all of the money go to an agency already doing the work, and that
spliong up the money into small grants would not achieve the most impact. We need clarity on
how the funds will be allocated. I agree that one agency cannot do the work, but together we
can do a lot. As we wait, children are homeless, hungry, being thrown into jus1ce system; we
need clear direc1on and then fast execu1on of what has been shared in this space.
Desirae Herron: As a steering commi=ee member, I share the same sen1ment as others, we
need to create change. There is a lot of talk and promises, the invisible carrot for our people and
8
communi1es, but that is not enough. We need to priori1ze our people over poli1cal profit and
gain.
Gioia: For clarity, it seems that these comments are likely for the next item?
Glover: I am in agreement with the feasibility study RFP moving forward to full BOS for approval.
Gioia: Agreed, and this will go as consent item.
Supervisors agreed to accept this update and directed Staff to bring an update at the next
Commi=ee mee1ng.
This item was passed.
3. RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice,
including the stipend policy for the Lived Experience Advisory Board proposal and ORESJ
current projects.
ORESJ Co-Directors presented update on the development of the Lived Experience Advisory
Board with regard to selec1on process, s1pends for par1cipa1on, and an1cipated 1meline
(included in Agenda Packet).
Staff also discussed the proposal for distribu1on of $1M alloca1on for exis1ng services toward
African American holis1c wellness (included in Agenda Packet) that includes: seeking a
community founda1on partner to serve as a contractor to support with procurement process
and distribu1on of funds to service provider sub-contractors; a par1cipatory process that
includes community members in the review and scoring of proposals for service contracts; a
two-year contract period from FY 2024-2026 with $500,000 awarded each year; proposed
categories of service areas based on Measure X Community Advisory Board recommenda1ons
and other research on priority needs; and that service contract proposals can serve all of Contra
Costa County, with proposals that focus on east county communi1es priori1zed.
Gioia: Brought a=en1on to a le=er submi=ed by community advocate Rachel Rosekind that
supports s1pends for advisory board members, as well as guaranteed income pilots. Also
suggested that staff check with the Clerk of the Board office for a list of advisory bodies that
compensate members in some form or fashion. Limed up the Bay Area Air Quality Management
District’s community advisory board as a poten1al model to look at.
Public Comment:
Gigi: Dispapointed of breaking up of $1M over two years, it does not address the urgency of
need. Reiterated that language access issue is major issue, par1cularly for Asian immigrant
communi1es. Regarding the Lived Experience Advisory Board, suggested the County consider
having other ethnic/racial specific commi=ees, similar to the African American Wellness Hub
9
Steering Commi=ee, to meet the different needs of each community. In terms of using an
outside community founda1on to disburse the funds, emphasized that it should be an African
American-led organiza1on with exper1se on how to solve our own problems, for us by us. In
regard to the African American hub, asked if there is an opportunity for the CAO to move
addi1onal dollars, even if smaller amounts, to exis1ng investments in Black wellness?
Damon Owens: Thanked the steering commi=ee for their hard work, and appreciate the clarity
provided today. Also grateful for the $500K a year towards services, but disheartened at the
same 1me, as it feels like we must be sa1sfied with a piece of something because it is be=er
than nothing; the crumbs on the floor are what we lem with. Is there ability to find more
funding, and to move things faster and with urgency? The poor and dispossessed are trying to
navigate their pain and their survival with li=le to no resources for healing. Our communi1es
need to go from just surviving to actually thriving. We want healthy children so we can have
healthy families; we want healthy ci1es so we can have a healthy county.
Azi Carter: As a member of mul1ple advisory boards including chair of the Community Advisory
Board for AB 109, along with 3 sub-commi=ees, and as having been formerly incarcerated and
spending 20 years of my younger years naviga1ng the CJ system, I am here to advocate for the
establishment of a Lived Experience Advisory Board (LEAB) and that s1pends are made
available, not just for this one but for all County advisory boards. Board par1cipa1on helped
expunge my record. Amer re1rement from public sector, I went on to earn college degrees, and
then supported my community through par1cipa1on on advisory boards, and s1pends would
have made it much easier for me.
Teki Flow: As an ORESJ Core Commi=ee member, I am suppor1ng the compensa1on of people’s
exper1se on advisory bodies. A s1pend policy as proposed is a cri1cal step towards
transforma1ve change and meaningful par1cipa1on of people on the ground with lived
exper1se and perspec1ve.
Latrece Mar1n: As an ORESJ Core Commi=ee member, I support the idea of providing s1pends
for LEAB members, 1me should always be recognized and compensated for. I fully support the
direc1on that staff are moving the work. Staff move with integrity and always try to involve
community members in their ac1ons.
Roxanne Carillo Garza: As an ORESJ Core Commi=ee member, I endorse the LEAB compensa1on
proposal to transform how we think about lived experience representa1on; as a MX CAB
member, I know not all of us may need s1pends, but LEAB is expected to be fully comprised of
those with lived experiences that may contribute to the economic barriers and challenges that
make it difficult to par1cipate fully. I also recognize that ORESJ is commi=ed to and trying hard
to nurture full inclusion of people with lived exper1se in County processes, which this proposal is
a part of that effort.
Erica Shepherd: People are talking about crumbs for services, but the community can’t make a
sandwich with crumbs. Small funds debilitate all grantees. The red tape and bureaucracy is
10
disheartening; we need to push things through fast because people who need help now, today.
We need stability and nto double-minded people. The community already doesn’t have trust in
government so we need to see transparent processes with real ac1on and results.
Auriel Shelton: Crumbs is what has been given over and over again to African American
community. Stretching out the funds un1l there is none lem for meaningful change feeds the
“crabs in the bucket ” mentality. The current proposal is chaos, we need clarity on parameters on
how funds will be distributed and how it will be split.
Shantell Owens: There was never any confusion over the proposal of working with a community
founda1on; but there was a discussion at the last steering commi=ee to select several orgs to
meet several categories which would amount to possibly $100K per agency. It is unacceptable to
use Black youth at an Equity Commi=ee mee1ng in the past to manipulate the conversa1on. I
am advoca1ng that we do not move forward with spliong the funds up.
Kimi Barnes: As an ORESJ Core Commi=ee member, I am in support of s1pends for the LEAB
members, as it is impera1ve for compensa1on for all members of advisory boards, especially
given the unique character of LEAB members as proposed. We would fail to reach the goal of the
LEAB if we cannot remove barriers for meaningful par1cipa1on. We must change our prac1ces
to achieve real change in our communi1es and how we are able to par1cipate in County
prac1ces.
Desirae Herron: Our frustra1on is not with staff. It is with people put in power who provide the
direc1on. We must teach our children that they deserve more than crumbs. We need to go back
to the root of systemic barriers and poli1cal decisions that keep us figh1ng for crumbs. A crumb
mentality will get crumb results.
Mariana Moore: I am honoring comments by those who have offered their personal and lived
experiences, as well as their labor and 1me and energy, I truly appreciate them. I also trust the
integrity and skills of ORESJ Co-Directors, and can appreciate the comment that we all are
working with a system that moves to slow. My mind and heart is with people who truly need
compensa1on to live their lives and thrive, towards which s1pends for people with lived
experience can have a tremendous impact. Guaranteed income projects are a part of the same
broad project of mee1ng the economic needs of those who omen have the least.
Kerby Lynch: I appreciate the approach and thinking of the proposal for using a community
founda1on to help distribute the $1M and encourage this group to consider par1cipatory grant
making models in Rhode Island and other places that move funds into communi1es faster and
get dollars to grassroots organiza1ons embedded in impacted communi1es. Dream Catchers in
SF is a good model, too. In terms of spreading the funds across different organiza1ons, Hewle=
Founda1on has a good model that split up a $500K investment by having $12K5 to micro grants,
and the rest of the fund went to 4 prescribed service categories with grants ranging from $5K to
$25K each.
11
Auriel Shelton: At a previous mee1ng, there was instruc1on given to determine how to use the
funds; how did we veer away from that conversa1on? I encourage placing a limit to the number
of categories that are funded by the $1M alloca1on.
Shantell Owens: I also encourage a limit to the categories; less ways to split the pie, and
therefore we increase the ability to have greater impact.
Gioia: Recognize that it may feel like a long 1me to wait for these funds to be dispersed, but this
is actually a rela1vely quick turnaround given typical County processes; these $1M funds were
awarded in December last year, about 4 months ago. None of the final details have been
determined, all those have to be approved by Equity Commi=ee, so the next step which is
approved today is to work with a community founda1on that can work closer with community in
ways that a County bureaucracy makes challenging. And to be clear, we’re not necessarily
talking about turning this into mini-grants.
Glover: I agree we want to expedite the process, because we understand the need and urgency.
Though some1mes, you need to “go slow to go fast.”:
Supervisors agreed to accept this update and directed Staff to bring an update at the next
Commi=ee mee1ng.
This item was passed.
6. Next CommiDee mee+ng is currently scheduled for May 20, 2024 at 10:30AM.
The May 20, 2024 mee1ng at 10:30AM was confirmed.
7. Adjourn
Commi=ee mee1ng was adjourned at 1:09 PM
12
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1460 Agenda Date:5/20/2024 Agenda #:2.
EQUITY COMMITTEE
Meeting Date: May 20, 2024
Subject: Small Business Enterprise, Outreach, and Local Program Report for July through December 2023
Submitted For:
Department: Public Works
Referral No:
Referral Name: Small Business Enterprise, Outreach, and Local Program Report for July through December
2023
Presenter: Cynthia Shehorn, Procurement Services Manager
Contact: Cynthia Shehorn, Procurement Services Manager,cindy.shehorn@pw.cccounty.us
<mailto:cindy.shehorn@pw.cccounty.us>
Referral History:
Contra Costa County values the contributions of small business and developed programs to assist in soliciting
and awarding contracts to the SBE community. The Board of Supervisors adopted these programs to enable
small and local businesses to compete for a share of the County's purchasing transactions.
The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to
small businesses. The Small Business Enterprise (SBE) Program applies to: (1) County-funded construction
contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal
service contracts of $100,000 or less. In November 2023, the Board of Supervisors approved increasing the
threshold for the three categories to $200,000 which will be reflected in the next reporting period.
The objective of the program is to award at least 50% or more of the total eligible dollar base amounts to SBEs.
The following businesses are included under the SBE Program:
Disabled Veteran Business Enterprise
Disadvantaged Business Enterprise
Local Business Enterprise
Women Business Enterprise
Minority Business Enterprise
Small Business Enterprise
Reporting Requirements
It is the responsibility of each County department to track and compile the data for purchasing activities in
order to provide a countywide report to the Board of Supervisors.
The Equity Committee has responsibility for evaluating the semi-annual reports and making recommendations
to the Board on program policies and reporting. The Board receives reports in six-month increments, with the
CONTRA COSTA COUNTY Printed on 5/16/2024Page 1 of 2
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File #:24-1460 Agenda Date:5/20/2024 Agenda #:2.
last report submitted to the Board for the period ending June 2023.
Referral Update:
Attachment A constitutes the report due for the period of July 1 - December 31, 2023.
Please see attached: Small Business Enterprise, Outreach, and Local Program Report for July through
December 2023 for further narrative.
Recommendation(s)/Next Step(s):
ACCEPT the SBE, Outreach, and Local Programs Report, reflecting departmental program data for the period:
July 1 through December 31, 2023.
Fiscal Impact (if any):
N/A
CONTRA COSTA COUNTY Printed on 5/16/2024Page 2 of 2
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“Accredited by the American Public Works Association”
255 Glacier Drive Martinez, CA 94553-4825
TEL: (925) 313-2000 • FAX: (925) 313-2333
www.cccpublicworks.org
Brian M. Balbas, Director
Deputy Directors
Stephen Kowalewski, Chief
Allison Knapp
Warren Lai
Carrie Ricci
Joe Yee
March 25, 2024
TO: Equity Committee
Supervisor Federal D. Glover, District V, Chair
Supervisor John Gioia, District I, Vice Chair
FROM: Cynthia Shehorn, Procurement Services Manager
SUBJECT: Small Business Enterprise, Outreach, and Local Program Report
for July through December 2023
RECOMMENDATION:
ACCEPT the SBE, Outreach, and Local Programs Report, reflecting departmental
program data for the period: July 1 through December 31, 2023.
BACKGROUND:
Contra Costa County values the contributions of small business and developed programs
to assist in soliciting and awarding contracts to the SBE community. The Board of
Supervisors adopted these programs to enable small and local businesses to compete
for a share of the County's purchasing transactions.
The Board of Supervisors has set a goal of awarding at least 50% of eligible product and
service dollars to small businesses. The Small Business Enterprise (SBE) Program
applies to: (1) County-funded construction contracts of $100,000 or less; (2) purchasing
transactions of $100,000 or less; and (3) professional/personal service contracts of
$100,000 or less. In November 2023, the Board of Supervisors approved increasing the
threshold for the three categories to $200,000 which will be reflected in the next reporting
period.
The following businesses are included under the SBE Program:
• Disabled Veteran Business Enterprise
• Disadvantaged Business Enterprise
• Local Business Enterprise
• Women Business Enterprise
• Minority Business Enterprise
• Small Business Enterprise
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SBE, Outreach, and Local Business Report
March 25, 2024
Page 2 of 5
Reporting Requirements
It is the responsibility of each County department to track and compile the data for
purchasing activities in order to provide a countywide report to the Board of Supervisors.
The Equity Committee has responsibility for evaluating the semi-annual reports and
making recommendations to the Board on program policies and reporting. The Board
receives reports in six-month increments, with the last report submitted to the Board for
the period ending June 2023. Attachment A constitutes the report due for the period of
July 1 – December 31, 2023.
Summary Findings
The table below summarizes the attached department activity on a countywide basis.
July – December 2023
ACTIVITY TYPE:
Total # of
ALL
Contracts
Total # of
SBE
Contracts
SBE
Percent
of Total
Total Dollar
Value of
ALL
Contracts
Total Dollar
Value of
SBE
Contracts
SBE
Percent
of Total
Professional/Personal
Services
408 231 56.6% $23,946,496 $10,391,280 43.4%
Purchasing
Transactions
677 335 49.5% $12,547,855 $5,517,087 44.0%
Construction
Contracts
0 0 0% 0
0 0%
$5.9 $6.2
$3.7
$8.2
$4.1
$7.9
$15.2
$10.3
$6.3 $5.3
$8.4
$4.5 $5.1 $5.6
$7.5
$5.5
$-$-$-$0.1 $-$-$0.2 $-
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
1/1 to 6/30
2020
7/1 to 12/31
2020
1/1 to 6/30
2021
7/1 to 12/31
2021
1/1 to 6/30
2022
7/1 to 12/31
2022
1/1 to 6/30
2023
7/1 to 12/31
2023
Value of Contracts Awarded in Millions
Professional Services Purchase Orders Construction Contracts
16
SBE, Outreach, and Local Business Report
March 25, 2024
Page 3 of 5
In this period, Contra Costa County did not meet our objective of issuing eligible dollars
to SBE firms in either category. However, the County did award over $10.3 million in
Professional Service Contracts resulting in a 43.4% award rate, and $5.5 million in
Purchasing Transactions resulting in a 44% award rate. There were no construction
contracts awarded during the period that met the program threshold.
The following departments are to be commended for achieving 50% or more program
compliance in this reporting period:
• Professional/Personal Services: Animal Services, Auditor-Controller,
Conservation and Development, County Administrator’s Office, Clerk of the Board,
District Attorney, Health Services, Public Defender, and Public Works.
• Purchasing Transactions: Assessor, Auditor-Controller, Clerk-Recorder,
Conservation & Development, County Administrator’s Office, Clerk of the Board,
Child Support Services, County Counsel, Fire Protection District, Health Services,
Human Resources, Public Works, and the Veterans Services Office.
Of particular note, the Auditor-Controller and the County Administrators Office should be
commended for achieving a 100% award rate in both categories for the period.
Department/Activity
Total # of
ALL
Contracts
Total # of
SBE
Contracts
SBE
Percent
of Total
Total
Dollar
Value of
ALL
Contracts
Total
Dollar
Value of
SBE
Contracts
SBE
Percent
of Total
Professional/Personal Services
Animal Services 29 26 89.7% $1,015,400 $826,400 81.4%
Auditor-Controller 1 1 100% $10,000 $10,000 100%
Conservation & Development 3 1 33.3% $72,500 $38,500 53.1%
County Administrator’s Office 6 6 100% $234,753 $234,753 100%
Clerk of the Board 7 4 57.1% $250,728 $184,878 73.7%
District Attorney 8 5 62.5% $85,400 $62,000 72.6%
Health Services 192 126 65.6% $9,640,292 $6,534,689 67.8%
Public Defender 4 4 100% $44,300 $44,300 100%
Public Works 7 6 85.7% $493,000 $393,000 79.7%
Purchasing Transactions
Assessor 8 5 62.5% $62,396 $51,033 81.8%
Auditor-Controller 3 3 100% $17,608 $17,608 100%
Clerk-Recorder 17 11 64.7% $228,076 $114,747 50.3%
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SBE, Outreach, and Local Business Report
March 25, 2024
Page 4 of 5
Conservation & Development 7 6 85.7% $102,870 $78,870 76.7%
County Administrator’s Office 1 1 100% $11,217 $11,217 100%
Clerk of the Board 3 2 66.7% $19,780 $13,780 69.7%
Child Support Services 9 4 44.4% $87,325 $54,680 62.6%
County Counsel 2 2 100% $41,063 $41,063 100%
Fire Protection District 24 12 50% $868,085 $441,338 50.8%
Health Services 147 85 57.8% $2,833,498 $1,422,491 50.2%
Human Resources 7 6 85.7% $35,933 $26,383 73.4%
Public Works 57 32 56.1% $1,657,538 $989,860 59.7%
Veterans Services 2 1 50% $19,240 $13,931 72.4%
E-Outreach Report
In order to encourage the use of small, local, and disadvantaged businesses, the County's
E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be
solicited online. For this period, there were 68 bids totaling $31,346,858 that fell within
the parameters of the program.
The data specific to electronic solicitations is developed and provided by the Purchasing
Division of the Public Works Department, and reflects outreach to small, women -owned,
minority-owned, local, disabled veteran-owned, and disadvantaged business enterprises.
During this reporting period, 68 bids were conducted using the BidSync e-outreach site.
Notifications were sent to 938,631 businesses, of which 23.4% are considered small,
local, or disadvantaged business enterprises.
E-Outreach July 1, – December 31, 2023
Number of Solicitations 68
Total Notifications 938,631
Dollar Value $17,451,579
BUSINESS CATEGORY Notifications Percentage of Total
MBE - Minority Business Enterprise 40,883 4.3%
WBE - Women Business Enterprise 34,566 3.6%
SBE - Small Business Enterprise 110,684 11.7%
LBE - Local Business Enterprise 4,332 0.46%
DVBE - Disabled Veteran Business
Enterprise 1,161 0.12%
DBE – Disadvantaged Business
Enterprise 24,663 2.6%
Total 216,289 23.04%
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SBE, Outreach, and Local Business Report
March 25, 2024
Page 5 of 5
Local Business Preference
For opportunities exceeding $25,000, the Local Business Preference Program allows
local businesses to submit a new offer if within 5% of the lowest bidder. There was one
instance of the Local Bid Preference utilized in this reporting period. The original offer
was $25,535.17, the revised offer was $24,382.76 and was awarded to the local business.
County Ordinance 2023-21 passed on December 12, 2023 which raised the threshold
from 5% to 7%. The next six-month reporting period will include the raised threshold.
Dollar Value Awarded to Local and Bay Area Businesses
The dollar value of Purchase Orders issued for the period was $17,731,794. The dollar
value awarded to Contra Costa County businesses was 18.9% or $3.3 million. The value
awarded to other Bay Area businesses was 17.7% or $3.1 million. This represents Contra
Costa County’s contribution to the local economy.
Contra Costa County $3,343,078 18.9%
Other Bay Area Counties $3,143,728 17.7%
Other $11,244,988 63.4%
Total $17,731,794 100%
Conclusion
The County has demonstrated continued commitment to achieving the 50% goal for
participation by SBE firms in contract and purchasing activities. While the data for some
departments is below this threshold, departments are showing interest in increasing the
percentage of awarded contracts. Instruction is being provided on the search features of
the purchasing system, to assist in identifying businesses in the small, local, women,
minority, veteran, and disadvantaged business categories. Staff are working on initiatives
to improve outreach to Small Business Enterprises which includes the development of a
guide in English and Spanish to assist businesses in becoming aware of, and to compete
for, County business opportunities. Additionally, we are working in coordination with the
Office of Communications and Media to prod uce an instructional video on how to do
business with the County, as well as working with the Department of Information
Technology and the County Administrator’s Office to develop a map for County staff to
identify registered SBEs and facilitate targeted outreach to communities that are
underrepresented in the Purchasing registry (Purchasing Portal).
Attachment A
19
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017July - December 2023
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Agriculture
Professional/Personal services contracts 2 1 50.0%$92,500 $2,500 2.7%
Purchasing Transactions 3 2 66.7%$97,651 $7,651 7.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Animal Services *
Professional/Personal services contracts 29 26 89.7%$1,015,400 $826,400 81.4%
Purchasing Transactions 35 15 42.9%$337,485 $82,139 24.3%
Construction contracts 0 0 0.0%$0 $0 0.0%
Assessor *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 8 5 62.5%$62,396 $51,033 81.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Auditor-Controller *
Professional/Personal services contracts 1 1 100.0%$10,000 $10,000 100.0%
Purchasing Transactions 3 3 100.0%$17,608 $17,608 100.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
Clerk Recorder-Elections*
Professional/Personal services contracts 10 2 20.0%$77,679 $24,353 31.4%
Purchasing Transactions 17 11 64.7%$228,076 $114,747 50.3%
Construction contracts 0 0 0.0%$0 $0 0.0%
Conservation and Development *
Professional/Personal services contracts 3 1 33.3%$72,500 $38,500 53.1%
Purchasing Transactions 7 6 85.7%$102,870 $78,870 76.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Administration *
Professional/Personal services contracts 6 6 100.0%$234,753 $234,753 100.0%
Purchasing Transactions 1 1 100.0%$11,217 $11,217 100.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Reentry & Justice
ORJ REPORTED WITH PROBATION
Page 1 of 4 20
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017July - December 2023
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
County Administrator's Office - Clerk of the Board *
Professional/Personal services contracts 7 4 57.1%$250,728 $184,878 73.7%
Purchasing Transactions 3 2 66.7%$19,780 $13,780 69.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Communications and Media
Professional/Personal services contracts 2 0 0.0%$148,000 $0 0.0%
Purchasing Transactions 4 0 0.0%$57,105 $0 0.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Dept. of Information Technology (DoIT)
Professional/Personal services contracts 10 3 30.0%$362,300 $150,000 41.4%
Purchasing Transactions 39 4 10.3%$879,033 $156,809 17.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Dept. Child Support Services (DCSS)*
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 9 4 44.4%$87,325 $54,680 62.6%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Counsel *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 2 2 100.0%$41,063 $41,063 100.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
District Attorney *
Professional/Personal services contracts 8 5 62.5%$85,400 $62,000 72.6%
Purchasing Transactions 27 14 51.9%$402,456 $164,265 40.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Employment and Human Services
Professional/Personal services contracts 49 21 42.9%$2,554,128 $1,120,593 43.9%
Purchasing Transactions 73 27 37.0%$899,751 $231,600 25.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Page 2 of 4 21
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017July - December 2023
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Fire Protection District *
Professional/Personal services contracts 13 5 38.5%$2,977,000 $179,000 6.0%
Purchasing Transactions 24 12 50.0%$868,085 $441,338 50.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Health Services *
Professional/Personal services contracts 192 126 65.6%$9,640,292 $6,534,689 67.8%
Purchasing Transactions 147 85 57.8%$2,833,498 $1,422,491 50.2%
Construction contracts 0 0 0.0%$0 $0 0.0%
Human Resources *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 7 6 85.7%$35,933 $26,383 73.4%
Construction contracts 0 0 0.0%$0 $0 0.0%
Library
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 28 11 39.3%$266,158 $55,749 20.9%
Construction contracts 0 0 0.0%$0 $0 0.0%
Probation - Includes ORJ Data
Professional/Personal services contracts 56 20 35.7%$3,112,788 $586,314 18.8%
Purchasing Transactions 70 38 54.3%$1,514,363 $647,063 42.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Public Defender *
Professional/Personal services contracts 4 4 100.0%$44,300 $44,300 100.0%
Purchasing Transactions 9 5 55.6%$53,814 $23,126 43.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
Public Works *
Professional/Personal services contracts 7 6 85.7%$493,000 $393,000 79.7%
Purchasing Transactions 57 32 56.1%$1,657,538 $989,860 59.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Page 3 of 4 22
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017July - December 2023
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Office of the Sheriff
Professional/Personal services contracts 9 0 0.0%$2,775,728 $0 0.0%
Purchasing Transactions 93 41 44.1%$1,798,102 $798,679 44.4%
Construction contracts 0 0 0.0%$0 $0 0.0%
Treasurer - Tax Collector
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 9 3 33.3%$257,308 $73,005 28.4%
Construction contracts 0 0 0.0%$0 $0 0.0%
Veterans Services Office *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 2 1 50.0%$19,240 $13,931 72.4%
Construction contracts 0 0 0.0%$0 $0 0.0%
Total Activity Reported
Professional/Personal services contracts 408 231 56.6%$23,946,496 $10,391,280 43.4%
Purchasing Transactions 677 335 49.5%$12,547,855 $5,517,087 44.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
Page 4 of 4 23
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1461 Agenda Date:5/20/2024 Agenda #:3.
EQUITY COMMITTEE
Meeting Date: May 20, 2024
Subject: Feasibility Study Update
Submitted For: Equity Committee
Department: ORESJ
Referral No:
Referral Name: Feasibility Study RFP Update
Presenter: Kendra Carr
Contact: Kendra Carr,kendra.carr@oresj.cccounty.us <mailto:kendra.carr@oresj.cccounty.us>
Referral History:
At the October 17, 2023 Board of Supervisors meeting, 13 Steering Committee members were appointed to
support the development and implementation of the African American Holistic Wellness and Resource Hub
Feasibility Study. At the November 13, 2023 Equity Committee meeting, staff to the Committee were directed
to convene the Steering Committee and prepare a draft request for qualifications to solicit the services of a
firm/consultant to conduct a feasibility study for the creation of an African American Holistic Wellness and
Resource Hub to present to the Board of Supervisors. The RFQ was issued and closed on March 4, 2024. By
the March 4, 2024 deadline, one response was received. In collaboration with the Steering Committee for the
African American Holistic Wellness and Resource Hub Feasibility Study, the ORESJ Co- Directors
recommended a re-issue of the request as a Request for Proposals and increase the contract cost to $180,000.
The additional $100,000 would come from the FY 23-24 ORESJ budget, in one-time funds. The Equity
Committee and Board of Supervisors approved the request, and the updated RFP was issued on April 24, 2024.
Referral Update:
ORESJ is soliciting applications from consultants interested in applying to lead the feasibility study.
Applications are due on May 24, 2024.
Recommendation(s)/Next Step(s):
RECEIVE the update.
Fiscal Impact (if any):
n/a
CONTRA COSTA COUNTY Printed on 5/16/2024Page 1 of 1
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1462 Agenda Date:5/20/2024 Agenda #:4.
EQUITY COMMITTEE
Meeting Date: May 20, 2024
Subject: $1M Measure X allocation for existing African American Wellness Services
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: $1M Measure X allocation for existing African American Wellness Services
Presenter: Peter Kim
Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us>
Referral History:
On December 12, 2023, the Board of Supervisors, at the recommendation of the Measure X Community
Advisory Board, voted to allocate $1,000,000 of Measure X funds for existing African American Wellness
Services. The ORESJ was tasked with developing a plan to administer the funds.
The plan was presented at Equity Committee meetings from February 2024 to April 2024, and included the
following:
·Partner with a local community foundation with extensive experience supporting Black-led and Black-
serving organizations to serve as a contracted agency tasked with overseeing and carrying out
procurement, selection, and fund distribution responsibilities, which will include a community and
resident participatory process that includes review of applications and recommendation of awardees (for
Board of Supervisors approval), as well as monitoring of progress and assessing outcomes.
·Release the funding in two annual phases:
o $500,000 in phase 1 (July 1, 2024 - June 30, 2025)
o $500,000 in phase 2 (July 1, 2025 - June 30, 2026)
·While applications for funds will be accepted for all of Contra Costa County, programs and initiatives
serving East County’s most impacted communities will be prioritized.
·These awards are expected to augment and/or expand existing services or programs by increasing
capacity (e.g. serve more participants, host additional events, extend program periods).
·Based on MXCAB key areas of need, community input, and existing research data, the proposed
service/program categories to be prioritized are:
o Mental health supports
o Food insecurity services
o Re-entry support services
o Youth development support/services
o Violence prevention/intervention services
o Community healing, particularly from trauma due to police violence
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File #:24-1462 Agenda Date:5/20/2024 Agenda #:4.
At the April 15, 2024 Equity Committee meeting, Supervisors, ORESJ and CAO staff discussed the need to
solicit a partnership via an abbreviated Request for Qualifications.
Referral Update:
ORESJ drafted an RFQ for Equity Committee review and approval.
Recommendation(s)/Next Step(s):
RECEIVE the update and PROVIDE direction on next steps.
Fiscal Impact (if any):
$1M Measure X allocation
CONTRA COSTA COUNTY Printed on 5/16/2024Page 2 of 2
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Contra Costa County Office of Racial Equity and Social Justice
REQUEST FOR QUALIFICATIONS (RFQ) # XXXX-XXX
Administer the procurement, management, and monitoring of
service contracts to increase African-American holistic wellness
and support.
The Contra Costa County Office of Racial Equity and Social Justice (ORESJ) is pleased to
announce the solicitation of qualifications from applicants to administer the procurement,
management, and monitoring of service contracts to increase African-American holistic
wellness and support in Contra Costa County for the period of August 1, 2024 to March 31,
2027.
The RFQ is a process by which the ORESJ solicits qualifications from Responders who may
be selected to enter into a contract for the provision of these kinds of services.
Please read this entire packet carefully
Final submissions will be due to the Office of Racial Equity and Social Justice (ORESJ)
via BidSync by June 21, 2024 at 5:00pm.
Written questions about the RFQ can be submitted on BidSync by 5:00pm on June 12,
2024. All those registered in BidSync will receive the written responses to those
questions.
Thank you in advance for your efforts in preparing your response!
RELEASE DATE: June 3, 2024
Statement of Qualifications Due Date: June 21, 2024
NO LATER THAN 5:00 P.M. PDT
27
Summary
The Contra Costa County Office of Racial Equity and Social Justice (County) is seeking
Statements of Qualifications (SOQ) from qualified applicants that can administer the
procurement, management, and monitoring of service contracts towards African-American
holistic wellness and support. The County welcomes responses from all qualified
community foundations, philanthropic organizations, and grant-making bodies in good
standing with the California Secretary of State and Franchise Tax Board. The County may,
in its sole discretion, enter into a contract with a qualified provider or may reject all
proposals and not award a contract at this time.
1. SOQ Submittal Process
SOQs must be submitted electronically through the BidSync/Periscope 2SG website. Late
submittals will not be accepted. No changes or additions to the SOQ may be made after
the submittal date.
Incomplete SOQs or SOQs that do not conform to the requirements specified in Section
III herein will not be considered.
Addenda: Any changes to these documents will be issued in writing via Addenda to be
posted on BidSync/Periscope S2G website.
Questions: All questions regarding the RFQ will be accepted through the
BidSync/Periscope 2SG website only. The deadline for submitting questions is June 12,
2024 no later than 5:00 p.m. Questions will be answered and disseminated to those
registered on the BidSync/Periscope 2SG website.
Correspondence: As of the issuance of this RFQ, firms are specifically directed not to
contact County personnel for meetings, conferences, or technical discussions related to
this RFQ. Failure to adhere to this policy may result in disqualification of the firm.
Please contact customer support if you need technical assistance with any part of the bid
process at S2G@periscopeholdings.com or call (800) 990-9339.
2. SOQ Evaluation Process
SOQs will be evaluated by a Selection Committee. The County will notify firms that will
be considered for further evaluation and negotiation. Firms notified may be invited to
interview. If so, interviews will be ½ hour.
See Section IV for additional information.
28
3. Funding
Up to $1,000,000 (one million dollars) is appropriated in the FY 23-24 County Budget,
from an allocation of Measure X revenues, to fund existing community-based services
that promote African American wellness.
4. Calendar of Events
Below is a schedule overview of the SOQ submittal process due dates, and evaluation
and selection process:
EVENT DATE
RFQ Release Date June 5, 2024
RFQ Questions Deadline June 12, 2024
SOQ Submittal Deadline June 25, 2024
SOQ Review/ Evaluation June 24-28, 2024
Oral Interviews (if needed) July 1-3, 2024
Selection Notification July 8, 2024
Review by Equity Committee July 15, 2024
Contract Award by Board Aug 1, 2024
Table of Contents
Section I: Introduction ...............................................................................
Section II: Scope of Services ..........................................................................
Section III: Evaluation and Selection Process ...........................................
Section IV: Instructions to Responders .....................................................
29
Exhibits Attachments
• Exhibit A – Statement of Qualification • Attachment A – Sample County Contract
• Exhibit B – Client References
• Exhibit C – Anti-Collusion Statement
• Exhibit D – CCC Business Opportunity
Registration
• Exhibit E – Addenda Acknowledgement
Section I: Introduction
A. Purpose
The Contra Costa County Office of Racial Equity and Social Justice (ORESJ) is issuing a
Request for Qualifications (RFQ) #XXXX-XXX to solicit the services of an experienced
community foundation or similarly qualified applicant to collaborate with ORESJ to
administer the procurement, management, and monitoring of service contracts towards
African-American holistic wellness and support. Based on the response to this solicitation,
the ORESJ plans to contract with a successful bidder for the period of August 1, 2024 to
March 31, 2027 for services described in this RFQ.
In collaboration with the ORESJ, the successful bidder will be expected to co-design and
administer a two-year grant opportunity for community organizations engaged in meeting
the urgent needs of African Americans in Contra Costa County and providing holistic
wellness support services. This will include envisioning and implementing a funding model
that bridges and marries County procurement and contracting processes that prioritize
fiscal accountability and demonstrable outcomes with creative, flexible, and visionary
funding approaches of Bay Area-based, community-centered philanthropy. This project is
an effort to explore and test innovative partnerships between County and philanthropic
organizations that center racial equity, strengthen the capacity of local direct-service
community-based organizations, and prioritize the needs of vulnerable, marginalized
communities in Contra Costa County.
For a full description of required activities and expected goals, see Section II: Scope of
Work.
The maximum award available under this solicitation is $1,000,000.
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Bidders with experience and proven success in providing services as described in this
solicitation are invited to submit responses. If you are interested in and capable of
providing the requested services by contract with the County, please carefully review this
entire RFQ and submit your response as directed in the “Instructions to Responders”
section of this solicitation. This solicitation is not in any way to be construed as an
agreement, obligation, or contract between the County and any party submitting a
response, nor will the County pay for any costs associated with the preparation of any
response.
B. Background
Currently, in Contra Costa County, African Americans represent approximately 8.7% of the
population. Racism, inequity, injustice, disparities and harm exist throughout the United
States and, unfortunately, here in Contra Costa County as well. In Contra Costa County,
African American residents experience disproportionate rates of preventable chronic
illnesses such as heart disease, obesity, cancer as well as most recently, COVID-19. Racial
and ethnic disparities in health outcomes, the criminal justice system, educational
achievement, and social service metrics are present in Contra Costa County. These
disparities have been well-documented in reports issued by the Contra Costa Racial Justice
Task Force/Oversight Body, First Five Contra Costa, Kaiser Permanente, Contra Costa
Health Services, Contra Costa Continuum of Care, Contra Costa Employment and Human
Services Department, and others. For the last several years, members of the community
have been advocating and leading the effort in the County for the creation of an African
American Holistic Wellness and Resource Hub and the urgent need for expanded support
services that address the pain, trauma, and other related challenges that exist in under-
resourced, under-served African American communities. Recent advocacy efforts were
launched in part by evidentiary findings of the racist and sexist actions of officers within
the Antioch and Pittsburg Police Departments. The findings have led to the direct
involvement of the County District Attorney, the County Public Defender, the State Attorney
General, the FBI, and the Department of Justice.
The high-level mission and vision for the African American Holistic Wellness and Resource
Hub, as expressed through public comment made to the Board of Supervisors, is to host
and provide culturally-relevant and responsive services to eliminate health and wellness
disparities. As a result of services provided through the African American Holistic Wellness
and Resource Hub, African American community members in Contra Costa County will
experience greater safety, connection and belonging, and have greater access to health,
mental health and other support services that meet their immediate needs.
Feasibility Study: Measure X Funding
Brief History of Measure X
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On November 3, 2020, Contra Costa County voters approved a countywide 20-year, ½ cent
sales tax increase known as Measure X. The ballot measure stated that the intent of
Measure X is “to keep Contra Costa’s regional hospital open and staffed; fund community
health centers, emergency response; support crucial safety-net services; invest in early
childhood services; protect vulnerable populations; and for other essential county
services.” Collection of the tax began on April 1, 2021.
On February 2, 2021, the Board of Supervisors established a Measure X Community
Advisory Board (MXCAB), and from May through August 2021, the MXCAB conducted a
community needs assessment process to review and account for current community needs,
strengths, and resources, and to identify potential strategies to address those needs, as the
basis for making funding recommendations to the Board of Supervisors. The Advisory
Board determined five overarching key areas of need for Contra Costa County
communities: (1) Support for mental well-being (prevention, crisis response); (2) Increase
equity and removal of structural barriers; (3) Ensure equitable access to health care,
housing, childcare, income opportunities, and food; (4) Strengthen supports for residents
of all generations; and (5) Creating communities where all residents feel safe and welcome.
On October 12, 2021, the Board of Supervisors received the MXCAB’s report recommending
funding priorities for Measure X funding allocations. For additional information on all
recommended strategies, see the Measure X Community Advisory Board report to the
Contra Costa County Board of Supervisors and presentation for the October 12, 2021 Board
of Supervisors meeting.
Measure X Allocations to Support African American Holistic Wellness
In April 2023, the Board of Supervisors directed that a one-time allocation of $80,000 of
Measure X funds be allocated for the purpose of conducting a feasibility study that will
inform the development of an African American Holistic Wellness and Resource Hub (Hub)
in Contra Costa County. The initial Hub will be established in East County, with a long-term
vision of establishing multiple Hubs in other parts of the County over time. The feasibility
study is meant to assess and determine the most appropriate design, structure, services,
programming, location, and fiscal viability of the Hub(s) through a thorough analysis of
quantitative and qualitative data that illustrate the health, safety, well-being, and priority
needs of African American communities in Contra Costa County.
In October 2023, the Board of Supervisors appointed a 13-member Steering Committee to
oversee the African American Holistic Wellness and Resource Hub (AAHWRH) Feasibility
Study process, including the selection of a contractor to conduct the study through a
competitive process. The community members appointed to the Steering Committee
represent each of the five districts within Contra Costa County and bring lived and
professional experiences in behavioral health, maternal and infant health, parenting/family
resources, education, youth services, economic development, sustainability, and
environmental justice.
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The Board of Supervisors directed ORESJ to coordinate, convene, and provide staff support
to the Steering Committee, as well as to administer the one-time allocation of $80,000 for the
feasibility study and facilitate the procurement process for that contractor. In March 2024,
ORESJ increased the funding amount by $100,000 using ORESJ department one-time funds,
for a total possible award amount of $180,000, to conduct the feasibility study. That Request
for Proposals was released on April 24, 2024 with proposals due May 24, 2024.
In addition, upon receipt of the Measure X Community Advisory Board’s FY 23-24 prioritized
funding recommendations, on December 12, 2023, the Board of Supervisors directed that a
one-time allocation of $1,000,000 of Measure X funds be allocated for the purpose of
supporting the “African American Holistic Wellness and Resource Hub and existing services”
in Contra Costa County. These funds were allocated as an immediate, intermediary step to
what is expected to be an increased, long-term investment in Black communities’ overall
well-being and holistic health. The activities supported through this funding will help inform
the possibilities for what will become housed within the African American Holistic Wellness
and Resource Hub in Contra Costa County. It is this allocation of funds that will fund the
work outlined and described in this Request for Qualifications.
Most recently, on April 23, 2024, the Board of Supervisors allocated an additional $7.5
million of Measure X funds towards the establishment and operation of an African
American Holistic Wellness and Resource Hub and implementation of services and
activities. The feasibility study, along with outcomes and lessons learned from the service
activities described in this RFQ, will inform the Board of Supervisors on how to exactly
allocate and apply these funds.
Section II: Scope of Services
The County seeks to contract with an eligible contractor with extensive expertise in
supporting local Black-led and Black community-serving organizations to administer the
procurement, management, and monitoring of service contracts aimed at increasing and
strengthening African-American holistic wellness in Contra Costa County. This contractor
will produce a set of recommendations of awards to the Board of Supervisors for final
approval of contracted service providers.
In order to be considered for selection, bidders must demonstrate capacity, cultural
competency, commitment, and experience in working in deep partnership with service
providers and community organizations embedded in, representative of, and dedicated to
serving marginalized, vulnerable communities, and specifically impacted African American
communities in Contra Costa County.
Additionally, bidders must have the capability and experience to perform the following
scope of services. Organizations that would like to submit an SOQ but cannot perform all
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required services are encouraged to partner with sub-consultants to have a team that
would complement/supplement their capabilities.
Distribution of Funds
The release of funds and funding of service contracts will occur in two annual phases:
§ $500,000 in phase 1 (January 1, 2025 – December 31, 2025)
§ $500,000 in phase 2 (January 1, 2026 – December 31, 2026)
While applications for funds will be accepted for services/programming targeting African
American communities of any region of Contra Costa County, services/programming
serving East County’s most impacted communities will be prioritized.
These awards are expected to augment and/or expand existing services or programs by
increasing capacity (e.g. serve more participants, host additional events, extend program
periods). They are not expected to initiate new programs, hire entire new staffing teams,
etc.
Based on MXCAB key areas of need, community input, and existing research data, the
proposed service/program categories to be prioritized are:
§ Mental health supports
§ Food insecurity services
§ Re-entry support services
§ Youth development support/services
§ Violence prevention/intervention services
§ Community healing, particularly from trauma due to police violence
Final determination of service/program categories will be made after the contractor has
been selected and will involve a collaborative process with the contractor and ORESJ.
Contractor will be able to allocate up to 12% of total funds to go toward indirect and
administrative costs.
Scope of Services
I. In partnership with ORESJ, co-design a two-year grant opportunity for community
organizations to meet the urgent needs of African Americans in Contra Costa County
and provide holistic wellness support services. The design process will include
determining the types of services, funding categories, grant award amounts, and
contracting requirements.
II. Administer a transparent, equitable procurement process, including issuing a
Request for Proposals (RFP) and providing technical support to community
organizations during the proposal submission process (e.g. Conduct a bidders’
conference, provide grant writing support, hold proposal review sessions)
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III. Support ORESJ by participating in all activities as thought partners, co-designers, and
co-facilitators in the outreach, recruitment, selection, and training of a cohort of
community members to conduct a participatory review process of grant proposals.
Contractor will take on responsibility of providing stipends for the review committee
members.
IV. In partnership with ORESJ, coordinate and co-facilitate the participatory review
process, including coordination of review sessions, creation of scoring rubric,
synthesizing scores into final recommendations, and presenting recommendations to
Board of Supervisors for their final approval.
V. Oversee contracting process with County-approved grantees, including drafting of
contracts, contract negotiations with grantees, and assembling grantee cohort for
orientation and kickoff event.
VI. Establish invoicing and payment process; distribute timely payments to grantees.
VII. Establish program monitoring process, including deliverables and evaluation of
progress and success, and produce summary report of outcomes.
VIII. In partnership with ORESJ, provide technical support for grantees throughout
contract period. This can include site visits, strategic partnership, connection to
resources and/or other supports, and or additional trainings and capacity building
opportunities.
IX. In partnership with ORESJ, reconvene participatory review committee to assess if
grantees were successful, and whether a second year of funding is approved.
Determine if any changes to program design, goals, timeline, budget, and/or any other
relevant conditions within the current service delivery, model and contract.
X. In partnership with ORESJ, produce a summary report at the end of year 1 and year 2
that outlines observations and recommendations written in clear, concise plain
language that is accessible to all Contra Costa residents and stakeholders.
Section III: Instructions to Responders
Respondents shall submit SOQs that are concise and specifically responds to all requested
services as posted in this RFQ. Each SOQ shall include the following format, content, and
attachments. SOQs that do not conform to the requirements specified below will not be
considered.
A. Format
1. Cover Letter – Signed in blue ink by an authorized representative of the firm
2. Title/Cover Page with Table of Contents
3. Statement of Qualifications (SOQ) – within a maximum of 10 pages (12-point font, 1”
margins, consecutively numbered pages), describe your organization’s experience,
capacity, and expertise as they relate to the scope of services described in this RFQ,
using the same section titles and in the following order:
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• Organizational History and Overview (2-3 pages): Briefly describe your
organization’s vision, mission, and strategic goals. Include a summary of your
priority areas of investment (e.g. geographic focus, service categories, etc.),
current portfolio of grantees, years in operation, size of organization.
• Scope of Services Understanding and Experience (3-4 pages): Describe the
organization’s understanding, knowledge, and experience working in
partnership and supporting Black-led, Black community-serving grassroots
organizations. Describe your organization’s expertise in grantmaking, including
the administration and management of grant contracts, relationship- and
capacity-building with grantees. Describe similar projects/initiatives completed.
If applicable, indicate the availability of additional funds or resources that can be
leveraged to supplement the work described in the scope of services.
• Team Member Qualifications (2-3 pages): Identify the team member(s) for this
project, including roles and duties as related to this project. Provide an
Organizational Chart of key team members, including subcontractors; and
describe team members’ lived experiences related to the scope of work, their
qualifications, experience level, and expertise of each key team member,
including:
o Team leadership/Project Manager
o Indicate who is authorized to negotiate contract terms on behalf of
your organization
o Areas of specialization of each key team member
o Related projects key team members have worked on, and other relevant
experience that speaks to their expertise on this project
o Submit resumes for all key team members who will be working directly
on this project (these will not count towards page limit; see below in
Attachments)
• Acknowledgement of the Standard Contract Conditions (Attachment A): In
Attachment A, provide acknowledgement regarding the acceptability of the
standard Consulting Services Agreement, General and Special Conditions,
including indemnifications and insurance requirements.
4. Attachments
• Federal, State, and local permits and licenses, as applicable
• Statement of Qualification (SOQ) – See Exhibit A
• Key Team Member Resumes – please keep each resume to no more than 2 pages,
highlighting the most relevant experiences, skill sets, etc. related to this project
• Client References – See Exhibit B
• Anti-Collusion Statement – See Exhibit C
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• Contra Costa County Business Opportunity Registration Form – See Exhibit D (for
both firms and all sub-consulting firms. If your firm is not an SBE per the County’s
SBE Program guidelines, still submit the SBE Registration form with your firm’s
name and write “NOT QUALIFIED UNDER COUNTY SBE PROGRAM” across the
sheet)
• Addenda Acknowledgement – See Exhibit E
• W-9 and State Business Verification
• Certificate of Insurance with Endorsement Letter
B. SOQ Submission
a. Response to this RFQ MUST be submitted electronically through the
BidSync/Periscope website – NO EXCEPTION
b. Late submittals WILL NOT be accepted – NO EXCEPTION
C. Client References (Exhibit B)
Respondents shall provide a list with a minimum of three (3) references. Each reference
must include the name of the person, their organization, their relationship to your
organization, the years known, and current contact information.
D. Licenses and Permits
Respondents shall possess all licenses, registrations and permits required by the State of
California and the County of Contra Costa, as applicable. Such licenses and permits are to
be submitted to the County with the SOQ or prior to the contract signing date.
E. Submittal Expenses
Respondents shall be fully responsible for all costs incurred in the development and
submittals for this RFQ.
F. Respondent Responsibility
The Respondent assumes sole responsibility for the complete effort required in
submitting an SOQ in response to this RFQ. No special consideration will be given after
SOQs are opened because of a Respondent’s failure to be knowledgeable as to all of the
requirements of this RFQ.
G. Interpretation
Should any discrepancies, omissions, or doubt as to their meaning be found in the RFQ
specifications or requirements, the Respondent shall notify the County in writing through
the BidSync/Periscope website. The County will send written instructions or addenda to
all participants in the RFQ process. The County shall not be responsible for oral
interpretations.
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H. Reservation
The County reserves the right to do the following at any time and for its own convenience,
at its sole discretion:
• To reject any and all SOQs without indicating any reasons for such rejection
• Terminate this RFQ and issue a new RFQ anytime thereafter
• Extend any or all deadlines specified in the RFQ, including deadlines for accepting
SOQs by issuing an Addendum at any time prior to the deadline for receipt of
responses to the RFQ
• Procure any services specified in the RFQ by other means
• Disqualify any Respondent on the basis of any real or perceived conflict of interest
or evidence of collusion that is disclosed by the SOQ or other data available to the
County. Such disqualification is at the sole discretion of the County.
• Reject the SOQ of any Respondent that is in breach of or in default under any other
agreement with the County
• Reject any Respondent deemed by the County to be non-responsive, unreliable,
unqualified, or non-responsible
I. Truth and Accuracy of Representation
False, misleading, incomplete, or deceptively unresponsive statements in connection
with a submittal shall be sufficient cause for rejection of the submittal.
J. Sub-Contract and Assignment
The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior
written consent of the County, is required before the Contractor may enter into
subcontracts for any work contemplated under the Contract, or before the Contractor
may assign the Contract or monies due or to become due, by operation of law or
otherwise.
K. Addenda
No one is authorized to amend any of these documents in any respect by an oral
statement or to make any representation or interpretation in conflict with their
provisions. Any changes to these documents will be issued in writing via addenda to be
posted on the BidSync/Periscope website.
L. Addenda Acknowledgement
All addenda shall include an acknowledgement of receipt that must be returned. The
addenda must be signed and attached to the final response. Failure to attach any
addendum may result in the rejection of the response. See Exhibit E.
M. Non-Collusion
By submitting a signed submittal, Respondent certifies that there has been no collusion
with any other Respondent. Reasonable grounds for believing Respondent has an
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interest in more than one submittal will result in rejection of all submittals in which the
Respondent has an interest. Any party to collusion may not be considered in future
submittals for the same or similar work. See Exhibit C.
Section IV: Evaluation and Selection Process
A. Selection Process
All Statements of Qualifications (SOQs) received will be evaluated by a Selection
Committee. Each SOQ will be evaluated for completeness and overall responsiveness to
the requirements contained in this RFQ. The following criteria, will be evaluated to
determine which applicant best meets the needs of the County as described in Section III:
Program Elements and Possible Score
I. Organizational History and Overview 0-30 pts
o Relevancy of the organization’s vision, mission, and strategic goals.
o Demonstrates alignment of purpose and values.
o Priority areas of investment and current portfolio reflect a commitment
to addressing the needs of marginalized, underserved, Black
communities.
o Describes competencies and expertise needed to establish rapport, trust
and credibility with marginalized, underserved, Black communities.
II. Scope of Services Understanding and Experience 0 – 40 pts
o Demonstrates a strong level of understanding, knowledge, and
experience working in partnership and supporting Black-led, Black
community-serving grassroots organizations.
o Demonstrates expertise in grantmaking, including the administration and
management of grant contracts, relationship- and capacity-building with
grantees.
o Describes similar projects/initiatives completed.
III. Team member qualifications 0 – 30 pts
o Qualifications, lived experiences, expertise and related projects of staff
are sufficient to deliver on the full scope of work.
o Staff areas of specialization and related projects they have worked on that
align with this scope of services.
o Description of each team member’s role and area of responsibility in the
project.
Total: 100 points
IV. Preferential Points for Supplemental Resources
o To what extent are matching resources identified to supplement funding
that will expand capacity and opportunities for grantees? Are there other
initiatives or efforts that the organization is or will be implementing that
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can be leveraged and aligned to amplify or extend the project goals and
impact?
o Points equaling up to 5% (or 5 points) of the total score possible will be
added to the applicant’s total score. The addition of these preferential
points will make up the applicant’s final score.
B. Evaluation and Negotiation
Upon completion of the review of SOQs, the County will notify Respondents that will be
considered for further evaluation and negotiation. Respondents may be contacted for an
interview, if needed. The key team members identified in the SOQ should attend the
interview. Interviews will be ½ hour. Any delay caused by Respondent’s failure to
respond to direction from the County may lead to a rejection of the SOQ.
C. Award of Contract
If the County determines after further evaluation and negotiation, to award the Contract,
a Contract will be sent to the successful Respondent for signature. No submittal shall be
binding upon the County until after the Contract is signed by duly authorized
representatives of both Respondent and the County.
D. Submittals are Public Records
California Government Code Section 6250, the Public Records Act, defines a public record
as any writing containing information relating to the conduct of the public’s business
prepared, owned, used or retained by any state or local agency regardless of physical
form or characteristics. The Public Records Act provides that public records shall be
disclosed upon request and that any person has a right to inspect any public record,
unless the document is exempted from disclosure.
Unless otherwise compelled by a court order, the County will not disclose any submittals
while the County conducts its deliberative process in accordance with the procedures
identified in this RFQ. However, after the County either awards a contract to a successful
Respondent, or rejects all submittals, the County will consider each submittal subject to
the public disclosure requirements of the California Public Records Act. Each Respondent
is hereby informed that, upon submittal of its SOQ to the County in accordance with this
RFQ, the SOQ becomes the property of Contra Costa County.
E. Protest Procedures
In the event a dispute arises concerning the RFQ process prior to the award of the
contract, the party wishing resolution of the dispute shall submit a request in writing to
the attention of:
Kendra Carr and Peter Kim, Co-Directors
Office of Racial Equity and Social Justice
Contra Costa County
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1026 Escobar Street, Suite 2B
Martinez CA, 94553
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Section V: Contract Information and Requirements
A. Contract Information:
1. Contract Period
Any agreement awarded as a result of this RFQ will include the County’s general terms
and conditions, attached as Attachment A to this RFQ. The initial term of any
agreement awarded as a result of this RFQ will be for up to 32 months. Nothing in this
RFQ, and nothing in an agreement awarded as a result of this RFQ, commits the County
to contract with the successful responder for any particular length of time.
All other factors being substantially equal, preference will be given to respondents
located within Contra Costa County. For purposes of this RFQ, a respondent is located
in Contra Costa County if its principal place of business has been located in Contra
Costa County for at least six months immediately prior to the issuance of this RFQ.
2. Contract Monitoring and Evaluation
On behalf of the County, the Office of Racial Equity and Social Justice (ORESJ) will
actively monitor all services provided through the contract that results from this RFQ
process. This monitoring will determine if the Contractor is performing as intended or
if good cause exists to terminate the contract prior to the end of the contract term.
At a minimum, contractors will be expected to:
a. Perform all services without material deviation from an agreed-upon Service
Plan;
b. Complete progress reports for the County;
c. Maintain adequate records of service provision to document compliance with
Service Plan and complete any forms provided by the County; and
d. Cooperate with the collection of other fiscal/administrative/service data as
requested by the County.
The County will:
a. Negotiate a service contract that identifies specific performance outputs
and/or outcomes to be achieved during the contract term;
b. Review contract at least once within the contract period to ensure compliance
with output/outcome requirements, document any noncompliance, and
establish a Corrective Action Plan as needed;
c. Be part of the monitoring of subcontracts written by and entered into by the
contractor that utilizes funds awarded under this solicitation; and
d. Provide information to contractors concerning additional State or County data
requirements not provided here or in the resulting contract.
3. Contract Management Responsibilities
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The Contractor’s Contract Manager shall also be responsible for all matters related
to the firm’s personnel and subconsultants performance including but not limited
to:
• Supervising, reviewing, monitoring, and directing the firm’s personnel, and
managing subconsultants.
• Assigning qualified personnel to complete the requested services.
• Administering personnel actions for firm’s personnel and ensuring appropriate
actions taken for subconsultant personnel.
• Maintaining and submitting organized project files for record tracking and
auditing.
• Developing, organizing, facilitating, and attending scheduled coordination
meetings, and preparation and distribution of meeting minutes if requested.
• Implementing and maintaining quality control procedures to manage conflicts,
ensure product accuracy, and identify critical reviews and milestones.
• Reviewing invoices for accuracy and completion before billing to County.
• Providing invoices in a timely manner and providing monthly contract
expenditures.
• Managing overall budget for contract and provide report to the County Contract
Manager.
• Ensuring compliance with the provisions of the contract and all specific Task
Order requirements.
• Ensuring the health and safety of personnel working in a hazardous environment
in accordance with all applicable Federal, State, and Local regulations as
applicable.
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Exhibit A: Statement of Qualification
SECTION A
Business Name: __________________________________________ Phone #: _____________________
Address: _____________________________________________________________________________
City: __________________________________________________ State: ________ ZIP: _____________
Federal Tax ID #: ____________________________ Business License #: ___________________________
Business Status:
_____Non Profit Corporation
_____Corporation State of Incorporation:_____________________
_____General Partnership
_____Limited Partnership
_____Sole Proprietorship
Other: __________________________
Name and title of an Officer or owner authorized to sign this Statement of Qualification and any
contract with the County that may result.
Name: __________________________________________________ Title: ________________________
SECTION B
Number of years in business under present business name: ____________________________________
Other Business Name(s): ________________________________________________________________
Number of years under prior name if any: ___________________________________________________
SECTION C
Number of years of experience in providing required, equivalent, or related projects: _______________
SECTION D
Similar services/projects completed during the last five years?
Period Services $ Amount Paid Location Agency Name
1 - __________________________________________________________________________________
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2 - __________________________________________________________________________________
3 - __________________________________________________________________________________
4 - __________________________________________________________________________________
5 - __________________________________________________________________________________
SECTION E
Have you, or your agency failed or refused to complete a contract? _____ YES ______ No
If yes, explain: _________________________________________________________________________
_____________________________________________________________________________________
SECTION F
Is your firm authorized to do business in the State of California? _____Yes _____No
SECTION G
Is your firm a State of California registered small business? ______Yes ______No
SECTION H
Is your firm a local Business? ______Yes ______No
SECTION I
Explain any litigation similar to the services requested by this proposal involving you, or your agency,
or any principal officer(s) thereof:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION J
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Has your company filed any written declaration for bankruptcy protection, a potential merger or
acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform
under the Contract? _________ Yes _________ No (if yes, please explain): _____________________
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
SECTION K
License Provisions
Has your company changed names or license numbers in the past 10 years? If so, please state reason
for change. Yes_____ No_____
Reason
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
SECTION L
List the names and titles of the key personnel who would be assigned to the Contract.
Name Classification
___________________________________ _____________________________________________
___________________________________ _____________________________________________
___________________________________ _____________________________________________
___________________________________ _____________________________________________
SECTION M
List all required business and professional licenses that pertain to this Contract:
License Number Type
Expiration Date
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_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION N
Do you and your agency agree to provide additional information as required by the County to make
an informed determination of qualifications? ______ Yes _____ No
By signing this Statement of Qualification, you are certifying that all information provided on this
form and contained within your proposal are true, and you acknowledge that if the proposal contains
any false statements, the County may declare any contract or agreement made as a result of the
proposal to be void.
Signature: ________________________________________________ Date: ______________________
Authorized Name: ____________________________________Title: _____________________________
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Exhibit B: Client References
Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Relationship / Years Known:
Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Relationship / Years Known:
Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Relationship / Years Known:
Organization Name: _____________________________________________________________
Authorized Name: _______________________________ Title: ___________________
Authorized Signature: ____________________________ Date: __________________
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Exhibit C: Anti-Collusion Statement
By signing this form, the Bidder agrees that this submittal is made without any other
understanding, agreement, or connection with any person, corporation, or firm submitting
an Statement of Qualifications quote for the same purpose and that the quote is in all respects
fair and without collusion or fraud,
IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE
SOQ REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE
FORGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL
REPRESENT THE AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.
NAME OF FIRM: ______________________________________________________________
[Sign in ink in the space provided below]
SIGNED BY: _________________________________________________________________
TITLE: ______________________________________________________________________
ADDRESS: __________________________________________________________________
CITY & STATE: _______________________________________________________________
TELEPHONE: _________________________________________________________________
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Exhibit D: County Business Opportunities Registration
Place Holder
See Attached
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Exhibit E: Addenda Acknowledgement
TO BE RETURNED WITH REQUEST FOR PROPOSAL STATEMENT OF QUALIFICATIONS
RFQ No.: _______________ Title: ________________________________________________
ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)
Addendum #1: _________________ Addendum #3: _____________________
Addendum #2: _________________ Addendum #4: _____________________
Company Name: _____________________________________________________________
Contact Name: _______________________________________________________________
Email Address: ____________________________________________ Phone No.: _________
Address:____________________________________________________________________
___________________________________________________________________________
Authorized Signature: _________________________________________________________
Date: _______________________________________________________________________
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Attachment A: Sample County Contract
Place Holder
See Attached
52
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1463 Agenda Date:5/20/2024 Agenda #:5.
EQUITY COMMITTEE
Meeting Date: May 20, 2024
Subject: ORESJ Updates, Lived Experience Advisory Board
Submitted For: Equity Committee
Department: ORESJ
Referral No:
Referral Name: ORESJ Updates, Lived Experience Advisory Board
Presenter: Kendra Carr
Contact: Kendra Carr,kendra.carr@oresj.cccounty.us <mailto:kendra.carr@oresj.cccounty.us>
Referral History:
At the January 22, 2024 Equity Committee meeting and January 30, 2024 Annual Board Retreat, the ORESJ Co
-Directors provided an update regarding the 2024 office priorities, recruiting strategy and work plan for the
second hiring phase for the ORESJ, and presented a proposal for the structure of the Lived Experience
Advisory Board. To move forward with the development of the Lived Experience Advisory Board, the Equity
Committee requested follow up conversations about the selection process and stipends.
At the March 18, 2024 Equity Committee meeting, the ORESJ Co-Directors, in collaboration with the Core
Committee, prepared updates on the selection process, stipends and timeline for the development of the Lived
Experience Advisory Board (LEAB). The high-level updates included the following elements: Supervisors
select their two respective appointees, with ORESJ offering support and thought partnership; the Co-Directors
convene an ORESJ-led sub-committee to select 10 at-large members; all recommendations go to Equity
Committee for review, and to full Board for approval; LEAB members can earn up to $2400 per year in
stipends and examples of other advisory boards’ compensation models for comparison.
The Equity Committee directed the ORESJ Co-Directors to wait on moving ahead with stipends and gather
more research about how stipends have been administered elsewhere. At the April 15, 20204 Equity Committee
meeting, ORESJ provided additional information about best practices related to stipends.
Referral Update:
ORESJ Co-Directors seek approval to move forward with establishing the Lived Experience Advisory Board,
and implementing a pilot stipend program.
Recommendation(s)/Next Step(s):
RECEIVE update and PROVIDE direction on next steps to establish the Lived Experience Advisory Board.
Fiscal Impact (if any):
ORESJ FY 24-25 Budget Allocation: $180,000
CONTRA COSTA COUNTY Printed on 5/16/2024Page 1 of 1
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May 20, 2024: Equity Committee Meeting
ORESJ Lived Experience Advisory Board Updates: Stipends, Timeline
The Lived Experience Advisory Board (LEAB) will nurture and hold the vision and purpose of the
Office of Racial Equity and Social Justice (ORESJ), and function as a space for thought
partnership, strategic planning and consensus building. With feedback from the Equity
Committee (March 18, 2024 and April 15, 2024), and in collaboration with the ORESJ Core
Committee, the ORESJ Co-Directors prepared updates on the process to establish the LEAB.
Vision and Purpose of Lived Experience Advisory Board
The LEAB will provide regular opportunity for community representatives to provide feedback
and critique on ORESJ’s efforts, while also sharing insights and ideas to shape future priorities.
The work of the ORESJ is an iterative process, so must remain flexible and responsive to the
changing dynamics and needs of those who are most impacted by inequities in systems and
communities. To this end, LEAB members will provide ORESJ staff with real-time perspective,
keeping our finger on the pulse of community conditions.
The LEAB will also serve as an incubator for community members to strengthen skills and build
capacities that prepare them to be equity leaders in their respective communities and serve as
champions and credible messengers for the ORESJ and the larger movement for equity
throughout the County.
LEAB Members’ Duties and Responsibilities
i. Attend monthly advisory body meetings and provide insights and suggestions to guide
the ORESJ Co-Directors and advise on priorities and special projects
ii. Participate in a Leadership Fellowship (additional details below) as a space of
onboarding and training to learn County processes, practices, language and culture, and
to build their capacity to become effective community representatives, advisory body
members, and thought partners to County staff and leadership.
iii. Serve as community ambassadors by attending community events, engaging community
members, nurturing relationships, and growing ORESJ’s network
iv. Gather feedback from community members who are impacted by racial and social
inequities and bring insights back to monthly advisory body meetings
v. Co-design and conduct a community needs assessment (frequency TBD) to ensure the
evolving and emerging needs of the community are centered in discussions and
decision-making
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While the initial time commitment will include the community building and learning sessions of
the leadership fellowship, the ongoing advisory board responsibilities are approximately 6
hours per month, at a minimum.
Leadership Fellowship
To onboard to the Lived Experience Advisory Board, members will participate in a Leadership
Fellowship that aims to empower community members with lived experiences of systems harm
to serve as an effective advocate and thought-partner to advance the work of equity in their
communities and throughout the county. The Leadership Fellowship will provide participants
with the tools to navigate county government and lead the development and administration of
more equitable policies informed by their own lived experiences. This fellowship can serve as a
pathway for people of color to participate on other county advisory bodies and commissions
and apply for county jobs.
ORESJ will partner with a community-based organization with expertise and experience in
resident power-building to develop and facilitate the Leadership Fellowship. ORESJ Co-Directors
are currently in conversation with Urban Habitat, a local organization that runs the Boards and
Commissions Leadership Institute and has served as an incubator for leaders throughout Contra
Costa County, and with Bright Research Group, also a local organization that specializes in
training and capacity building of community-based peer professionals with lived-expertise in
areas of leadership development, participatory action research, systems change, and
community-centered program design.
Stipends: Best Practices and Recommended Approach
The ORESJ is committed to designing and implementing specific practices that are responsive to
communities who have been historically excluded from full participation in the systems we seek
to improve. Equity is bolstered by community engagement, and removing financial and other
barriers plays a critical role in fostering meaningful participation of individuals who are often
most marginalized from government processes yet directly impacted by its policies and
programs. Asking community members with lower financial resources and limited time to
volunteer their labor, energy, and expertise while employees and representatives of public
systems, service providers, and advocacy organizations receive compensation from their
respective agency or organization for their time and experience ultimately hinders full and open
public participation. It is now an accepted and growing practice across sectors (i.e. education,
research, violence prevention, healthcare, social change enterprises, homelessness, etc.) to
implement practices that remove financial and other barriers so that community members and
residents have increased access to government spaces and can meaningfully engage in public
discussions and decision-making processes, ultimately leading to more equitable and
sustainable policy and program outcomes. Towards this end, the ORESJ’s Lived Experience
Advisory Board will serve as a pilot program to test effective compensation practices for
members and serve as a potential model for other county advisory bodies.
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LEAB Stipends Proposal: A Pilot Program
Grounded in the recommendations for the establishment of the Office of Racial Equity and
Social Justice (ORESJ), presented to the Board of Supervisors in October 2022, the Co-Directors
propose a pilot stipend program with the following goals:
q To explore the impact of providing stipends and implementing other inclusive practices
that mitigate barriers and allow for enhanced, meaningful participation of community
members with lived and living experiences of systems harm
q To establish a feasible and effective model of recognition and compensation for advisory
body members, particularly for those with extenuating circumstances and lived
conditions that pose financial barriers for participation.
q Pilot this approach in ORESJ, learn where it can be adjusted and refined, and ultimately
offer it to other County departments as a model that they can adopt.
ORESJ FY 24-25 Budget Allocation: $180,000
Funding Area Amount Notes
Annual Stipend Amount $48,000 $200/month per member
Leadership Fellowship $100,000 Program design and facilitation fees
Inclusive practices $32,000 Language interpretation, translation,
accommodations
Advisory Board/Commission Compensation Examples
Throughout California and across county and regional jurisdictions, it has become more
common practice for community members receive compensation as a means of removing
barriers to participation in advisory bodies and commissions. There is precedent for this stipend
proposal:
a. Marin County: All County advisory body/commission members who meet certain
income eligibility requirements, may apply for a $50 stipend
b. Santa Cruz County: Most County advisory body/commission members are eligible for a
$75/meeting stipend
c. City of San Jose: San Jose for All is the Office of Racial Equity’s Advisory Body established
in 2023, with diverse lived experiences ranging from 17 years to 65 years old. Stipend is
$100/meeting and members can opt out at any time.
d. Los Angeles County Rental Housing Oversight Commission: $150/meeting, up to 52
meetings/year.
e. Los Angeles County Los Angeles County Civilian Oversight Commission: $150/meeting,
up to $5,000 annually + reimbursable expenses.
f. Bay Area Air Quality Management District: $500/meeting for full Community Advisory
Council attendance, $75/hour for committee participation or other required meetings,
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Up to $1,000 in additional funding for mission-related activities ($75/hour), for the first
9 months of the fiscal year, Reimbursements for travel, meals, and incidental expenses.
Contra Costa County Commissions
Currently in Contra Costa County, the bodies that receive formal stipends are statutory in
nature, meaning, they are bodies that perform a duty that would otherwise be performed by
the Board of Supervisors, such as the Planning Commission, Assessment Appeals, Merit Board,
etc. See chart below, compiled by the Clerk of the Board’s Office.
Advisory Body Amount & Type of Compensation Reference
Advisory Council on Aging Actual and necessary expenses for
mileage at the county rate.
Unknown
Assessment Appeals Board $200 per one half day meeting, $300 per
full day meeting, and $400 for any
consecutive meeting days. Each member
of the assessment appeals board shall
also be reimbursed for mileage and
other expenses reasonably and
necessarily incurred in the discharge of
his duties, as provided for regular
county employees.
April 28, 1998 Board of
Supervisors Agenda Item
SD.2, Ordinances 84-62 §
5, 74-57 § 2, 73-45, and
County Code Section 26-
10.210.
Economic Opportunity
Council
Reimbursements for reasonable
expenses incurred by the low income
sector representatives and alternates (i.e.
transportation). Low Income
representatives and alternates will be
reimbursed for mileage according to
standard rates when attending approved
activities related to the Economic
Opportunity Council.
Section IX of the Economic
Opportunity Council
bylaws, approved by the
Board of Supervisors on
September 11, 2018.
Housing Authority $50 per meeting, up to 4 meetings per
month as well as necessary traveling and
subsistence expenses incurred in the
discharge of their duties.
Article IV, Section 5 of the
Housing Authority bylaws,
adopted by Resolution 5160
of the Board of
Commissioners.
IHSS Public Authority
Advisory Committee
$24 stipend per meeting. Compensation
limited to three meetings per month.
May 17, 2022 Board of
Supervisors Agenda Item
C.59.
Mental Health Commission The Board of Supervisors may pay from
any available funds the actual and
necessary expenses of the members of
the mental health board of a community
Welfare and Institutions
Code Section 5604.3
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mental health service incurred incident
to the performance of their official
duties and functions. The expenses may
include travel, lodging, childcare, and
meals for the members of an advisory
board while on official business as
approved by the director of the local
mental health program.
Merit Board $75 per meeting attended, but not more
than 24 meetings per calendar year. $75
per special meeting but no more than 12
special meetings per calendar year.
Mileage reimbursement and other
reasonable expenses incurred in the
discharge of his or her duties as
provided by resolution of the Board of
Supervisors.
County Code Article 33-
7.5, Section 33-7.503, and
Part 2 and Section 207 of
Personnel Management
Regulations
Planning Commission $50 per meeting, not to exceed $300 a
month, plus mileage.
Resolution 74/600B
adopted by the Board of
Supervisors on July 9,
1974.
Workforce Development
Board
Reimbursed for necessary and actual
expenses incurred in the performance of
duties.
Article III, Section G of the
Workforce Development
Board bylaws, approved by
the Board of Supervisors on
July 18, 2017.
*Data compiled by Clerk of the Board’s Office
Several Contra Costa County agencies already recognized the value and importance of engaging
community members for whom their policies directly impact, and have implemented
reimbursement policies to mitigate barriers to their participation. For example, parents who
serve on the Head Start Policy Council receive mileage and childcare reimbursement, as well as
dinner/meals, greatly improving their ability to participate fully while also enhancing their civil
service experience overall. Additionally, low-income participants on the Economic Opportunity
Council receive mileage reimbursement. Funding allocated to remove barriers to participation
is already a county practice.
LEAB Development Timeline (Revised)
Dates Activities
June 2024 Develop Announcement and Recruiting Materials
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July 2024 LEAB Outreach; Receive Applications
August 2024 LEAB Interviews and Selection Process
September 2024 Equity Committee Recommendations
October 2024 LEAB Members Appointed by Board of Supervisors
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