HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 04152024 - Equity Cte Agenda PktCONTRA COSTA COUNTY
AGENDA
Equity Committee
Supervisor Federal D. Glover, Chair
Supervisor John Gioia, Vice Chair
11780 San Pablo Ave. Ste D, El Cerrito |
190 East 4th Street, Pittsburg, CA |
https://cccounty-us.zoom.us/j/826591075
72 | Call in: 1-888-278-0254 access code:
544753
10:30 AMMonday, April 15, 2024
The public may attend this meeting in person at either above location . The public may also
attend this meeting remotely via Zoom or call-in.
Agenda Items: Items may be taken out of order based on the business of the day and preference of the
Committee.
Introductions
Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be
limited to two (2) minutes).
1.RECEIVE and APPROVE the Record of Action from the March 18, 2024
meeting of the Equity Committee, with any necessary corrections .
24-1102
Equity Committee Record of Action_3.18.24(draft)Attachments:
2.INTERVIEW candidates Nikki Lopez for Disability Seat, DeVonn Powers for
Business Member Seat, Lauren Traylor for Community Member Seat #2, and
Lynette Hart for Community Member Seat #4 on the Advisory Council on Equal
Employment Opportunity, as recommended by the County’s Equal Employment
Opportunity (EEO) Officer.
24-1106
ACEEO Member Seats_v1
Lopez, Nicola (ACEEO) 03-01-24_Redacted (1)
Powers, DeVonn (ACEEO) 02-26-24_Redacted
Traylor, Lauren (ACEEO) 02-22-24_Redacted
Hart, Lynette (ACEEO) 02-21-24_Redacted
Attachments:
Page 1 of 2
1
Equity Committee AGENDA April 15, 2024
3.ACCEPT a report from the W. Haywood Burns Institute on the progress and
activities of the County’s Racial Justice Oversight Body in 2023.
24-1103
Attachment A - RJOB Annual Update Progress Report
Attachment B - RJTF Final Recommendations
Attachments:
4.RECEIVE updates on the African American Holistic Wellness and Resource Hub
Feasibility Study process
24-1104
AAHWRH Feasibility Study RFP (Draft)Attachments:
5.RECEIVE updates from the Co-Directors of the Office of Racial Equity and
Social Justice, including the stipend policy for the Lived Experience Advisory
Board proposal and ORESJ current projects
24-1105
ORESJ Update_LEAB Stipends, Timeline
ORESJ Projects and Initiatives - Status Updates
Attachments:
The next meeting is currently scheduled for May 20, 2024.
Adjourn
General Information
This meeting provides reasonable accommodations for persons with disabilities planning to attend a the
meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public
records related to an open session item on a regular meeting agenda and distributed by the County to a majority
of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1025
Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are
also accessible on line at www.co.contra-costa.ca.us.
HOW TO PROVIDE PUBLIC COMMENT:
Persons who wish to address the Committee during public comment on matters within the jurisdiction of the
Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may
comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited
by the Committee Chair. Those participating via Zoom should indicate they wish to speak by using the “raise
your hand” feature in the Zoom app. Those calling in should indicate they wish to speak by pushing *9 on their
phones.
Public comments generally will be limited to two (2) minutes per speaker. In the interest of facilitating the
business of the Board Committee, the total amount of time that a member of the public may use in addressing the
Board Committee on all agenda items is 10 minutes. Your patience is appreciated.
Public comments may also be submitted to Committee staff before the meeting by email or by voicemail.
Comments submitted by email or voicemail will be included in the record of the meeting but will not be read or
played aloud during the meeting.
For Additional Information Contact: ORESJ Co-Directors Peter Kim (peter.kim@oresj.cccounty.us) or Kendra
Carr (kendra.carr@oresj.cccounty.us).
Page 2 of 2
2
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1102 Agenda Date:4/15/2024 Agenda #:1.
EQUITY COMMITTEE
Meeting Date: April 15, 2024
Subject: Record of Action
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Record of Action
Presenter: Peter Kim, ORESJ Co-Director
Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us>
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the record need not be
verbatim, it must accurately reflect the agenda and the decisions made in the meetings.
Referral Update:
Attached for the Committee’s consideration is the draft Record of Action for its March 18, 2024 meeting.
Recommendation(s)/Next Step(s):
REVIEW and APPROVE the Record of Action.
Fiscal Impact (if any):
N/A
CONTRA COSTA COUNTY Printed on 4/11/2024Page 1 of 1
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Equity Committee
Record of Action for March 18, 2024
Committee Members Present: Supervisor Federal D. Glover, Chair; Supervisor John Gioia, Vice
Chair
Staff Present: Kendra Carr and Peter Kim, Co-Directors, Office of Racial Equity and Social Justice
(staff to Committee); Lara Delaney, Senior Deputy County Administrator, County Administrator
Office; Cora Young, Executive Assistant, County Administrator Office; Ellen McDonnell, Public
Defender, Public Defender’s Office; Ali Saidi, Deputy Public Defender, Public Defender’s Office;
Patrice Guillory, Director, Office of Reentry and Justice, Probation Department; Ann Elliot,
Director, Human Resources Department; Nicole Bilich, Manager, Human Resources Department;
Gilbert Salinas, Chief Equity Officer, Health Department; Shannon Ladner-Beasley, Program
Manager, Health Department; Stephanie Rivera, Chief Health Equity Officer, CC Health Plan,
Health Department; Antoine Wilson, Equal Employment Opportunity Officer, Risk Management
Department; Sonia Bustamante, Chief of Staff, BOS District 1; Jill Ray, District Representative,
BOS District 2; Peter Myer, Deputy Chief of Staff, BOS District 3; David Fraser, Chief of Staff, BOS
District 5.
Public Attendees: Phil Arnold; Mariana Moore, Roxanne Carillo Garza; Maria Dominguez;
Chaplain J Blueford; Jamie Yan Faurot; Gigi Crowder; Kerby Lynch; Sara Gurdian; Desirae Herron;
Latrece Martin; Doug Leich; Ashley Green; Shantell Owens; Desiree Rushing; Stephanie Taddeo;
925-335-8000
1. Introductions
Supervisor Glover convened meetfng at 10:30 AM at his office at. John Gioia at County Bldg.
Committee Chairs introduced themselves and staff assigned to the committee, Kendra Carr and
Peter Kim, Co-Directors of the Office of Racial Equity and Social Justfce (ORESJ).
2. Public comment on any matter under the jurisdiction of the Committee and are not on this
agenda (speakers may be limited to two (2) minutes).
Phil Arnold: requested we do not use acronyms, esp in relatfon to Af Am Holistfc Wellness and
Resource Hub
Gioia and Glover: agreed with this request; reminded that County has already adopted a policy
to limit use of acronyms.
3. RECEIVE and APPROVE the Record of Action for the February 20, 2024 meeting of the Equity
Committee, with any necessary corrections.
Supervisors reviewed the Record of Actfon (included in Agenda Packet).
4
Public Comment:
No comment.
The Record of Actfon was approved as presented.
4. ACCEPT and REFER the amended Racial Justice Oversight Body By-laws for Board of
Supervisors Approval.
Patrice Guillory, Director of Office of Reentry and Justfce, presented updates to Racial Justfce
Oversight Board (RJOB) bylaws (included in agenda packet); also provided update that RJOB
currently has 2 community representatfve vacancies and 1 law enforcement representatfve
vacancy; announced that she will provide a full annual update at next Equity Committee
meetfng.
Gioia: Likes idea of adding alternates . Recommends a change to the proposed bylaw regarding
needing a majority of “members present” to pass a vote, and instead require a “majority of total
sitting RJOB members”
Public Comment:
Gigi Crowder: Is there opportunity to allow RJOB members to vote outside of being present in a
meetfng?
Glover: Brown Act requires votes to occur with members present and in a public forum.
Gioia: Reminded that there is a proposed legislatfon at the S tate level that, if it passes, will make
it easier to attend meetfngs virtually and be “present.”
Ellen McDonnell: reiterated the challenge for members to attend RJOB meetfngs consistently
and meet quorum requirement, resultfng in frequently cancelled meetfngs ; asked if there is any
flexiblility in allowing a lower quorum threshold, possibly to 8 or 9 (versus 10)?
Gioia: Unable to change the quorum requirements due to Brown Act; plus, because it is typically
community members who have a more difficult tfme attending for various reasons, lowering the
quorum threshold opens up the risk of allowing system representatfves to have a greater say
when votfng and making decisions.
Committee recommends that quorum contfnues to be the majority of total sitting RJOB
members; asked that Counsel review the final bylaws language before going to full Board of
Supervisors.
This item was passed.
5. RECEIVE updates from the African American Holistic Wellness and Resource Hub Feasibility
Study Steering Committee and DISCUSS the ORESJ’s recommendation for distributing the
5
allocated $1 million Measure X funds towards the African American Holistic Wellness and
Resource Hub and existing services.
ORESJ Co-Directors presented updates on process to establish an African American Holistfc
Wellness and Resource Hub including: revised draft of Steering Committee bylaws (included in
Agenda Packet) which have been reviewed and edited by County Counsel ; previous Request for
Qualificatfons (RFQ) for contractor to conduct a feasibility study resulted in one submission, so
Steering Committee and Staff recommend a re-issue of RFQ as a Request For Proposals (RFP)
that asks for more nuance and detail in proposals, and offers an increase of total contract
amount from $80,000 to $180,000, with the additfonal $100,000 coming from ORESJ budget;
Staff forecasted a possible request of a special meetfng of Equity Committee if needed to
expedite RFP process and approval of awardee .
Staff also presented a revised proposal for distributfon of $1M allocatfon for existfng services
toward African American holistfc wellness (included in Agenda Packet) that includes: seeking a
community foundatfon partner to serve as a contractor to support with procurement process
and distributfon of funds to service provider sub -contractors; a partfcipatory process that
includes community members in the review and scoring of proposals for service contracts; a
two-year contract period from FY 2024-2026 with $500,000 awarded each year; proposed
categories of service areas based on Measure X Community Advisory Board recommendatfons
and other research on priority needs; and service contract proposals can serve all of Contra
Costa County, with proposals that focus on east county communitfes prioritfzed.
Glover and Gioia: Satfsfied with updated bylaws as presented, as it reflects the directfon given by
this Committee and has been reviewed by Counsel.
Glover and Gioia: Comfortable with a re-issue of the RFP for feasibility study and the proposed
increase of award amount.
Gioia: Regarding the proposal for distributfon of $1M, comfortable with contractfng with a
community foundatfon and suggests Staff to have exploratory conversatfons with Lescher
Foundatfon, East Bay Community Foundatfon, Y&H Soda Foundatfon, and Contra Costa Regional
Health Foundatfon; assumes that the Steering Committee is not a part of the procurement and
partfcipatory review process as that would likely pose a conflict(s) of interest.
Public Comment:
Gigi Crowder: regarding RFP for feasibility study, is concerned that an increase of total contract
amount of $180,000is not enough, suggests a total contract amount of at least $300,000 total is
needed; regarding distributfon of $500,000 each year over 2 years does not respond to urgent,
immediate need as advocated for.
6
Shantell Owens: suggests that $500,000 each year over 2 years will produce less significant
impact than distributfng the entfre $1,000,000 in one year; advocates for a more immediate and
impactiul investment.
Ali Saidi: echoes the need for urgency and speed in distributfng the funds, and believes in the
potentfal for producing a transformatfve model for rest of region, state and natfon; past
experience during COVID has shown that the County has the ability to jump start efforts and
move funding quickly and effectfvely.
Stephanie Taddeo: supports a transformatfve model that can send a positfve message to the
State, and urges the County to listen to community and their suggestfon of distributfng funds
faster and finding sustainable funding beyond this initfal $1,000,000.
Desirae Herron: urges the release of $1,000,000 at one tfme, believe it will have more of an
immediate impact; also asks, will the add’l $100,000 for the feasibility study come from the
$1,000,000?
Maria Dominguez; Doug Leich; Ashley Green; Desiree Rushing; Stephanie Taddeo; 925-335-8000
Chaplain Blueford: as a mother whose kids were impacted directly by the Antfoch Police
Department racist text scandal, she asks the County keep the $1,000,000 intact because believes
that will do more for the Black community; stated that $1M is not a lot in today’s economy.
Jamie Yan Faurot: as a person of color and county community member, she shares the concerns
of others who spoke today, has experienced similar disparitfes in her community; supports the
work for an African American Holistfc Wellness and Resource Hub and believes the County can
do more
Ashley Green: appreciatfve of the $1,000,000 allocatfon but frustrated that community is stfll
waitfng for funds to be distributed; also, thought that additfonal funds were promised for the
Hub, and wonders where those are; we are going around and around in circles unable to make a
decision on the funds, we need to move and make a decision now.
Doug Leich: supports the vision of African American Holistfc Wellness and Resource Hub and is
anxious to see it realized; believe such a center will provide needed support and healing that is
needed in the Black community.
Gioia: Regarding the re-issue of RFP, asked for clarity on how the increase of add’l $100,000 was
determined.
Staff: ORESJ had conversatfons with to 5-6 potentfal applicants exploring interest and capacity,
and there was consensus that $80,000 was not sufficient for a comprehensive study as
described; when asked how much would be sufficient, several of the applicants said that an
add’l $100,000 would be sufficient. In response to a public comment, Staff also reiterated that
7
the $100,000 will come from ORESJ funds to keep the $1,000,000 intact and dedicated to
funding services.
Gioia: regarding the $1,000,000, stated that any increase in funds beyond that would require
full Board of Supervisors discussion and approval; also asserted that any contract with a
community foundatfon to administer the funds to service providers will need to go through a
competftfve bid process; made clear that the Steering Committee’s focus and responsibility is to
oversee the procurement process for a contractor to conduct the feasibility study, and it is not to
oversee the distributfon of the additfonal $1,000,000 for services; reminded the group that even
with a phased disbursement process taking place over 2 years and beginning in FY 2024 -2025,
the County is moving faster than usual considering the Board pf Supervisors allocated the $1M
in December 2023.
Glover: wants to engage the philanthropic community and explore their ability to leverage
additfonal funds to add to the investment over the two years; also sees the phased approach
over two years as an opportunity to explore what services are working and effectfve in
producing positfve outcomes over tfme to help inform planning for the Hub.
Gioia: likes the idea of a single RFP process for the $1,000,000 that amounts to a 2-year contract
for sub-grantees; wants to make sure that measuring and evaluatfng outcomes is a part of the
contract with the community foundatfon.
Glover: agrees that data around outcomes is critfcal, especially when assessing what services
are effectfve and stfll needed in year 2 of the contract period, and in future years to inform the
Hub once established; wants to build in a robust evaluatfon plan.
Supervisors agreed to receive the updates and accepted the revised bylaws, approved a re -
release of a RFP with an increased award amount of $180,000, and directed staff to proceed
with planning for a 2-year phased approach to distributfon of the $1,000,000 and to bring back
to the Equity Committee an update on the procurement process for contractfng with a
community foundatfon. This item was passed.
6. RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice
about the development of the Lived Experience Advisory Board.
ORESJ Co-Directors presented update on the development of the Lived Experience Advisory
Board with regard to selectfon process, stfpends for partfcipatfon, and antfcipated tfmeline
(included in Agenda Packet).
Public Comment:
Gigi Crowder: Has concerns with having a large, broad-based board that does not meet needs of
specific racial groups, and recommends multfple, smaller groups with specific focus areas such
8
as mental health, and specific racial and ethnic and language prioritfes; regarding the idea of
providing stfpends, she questfons if there is a need in providing those for every member.
Shantell Owens: doesn’t want people to apply strictly motfvated by a stfpend, and instead wants
people who are passionate to evoke change without the need for stfpends; encourages a
selectfon process that looks closely at an applicant’s ability to make change.
Maria Dominguez: would like to receive updates on the language equity access plan and hiring
tfmeline.
Mariana Moore: is in strong support of the LEAB proposal, and appreciates that its development
was in partnership with the community Core Committee; offered example of when Ensuring
Opportunitfes offered a 2-year stfpended leadership training program to community members
and residents, and as result had a phenomenal cohort without any member partfcipatfng strictly
for a stfpend, but instead were clearly there for the right reasons, ultfmately contributfng much
more tfme, labor, and expertfse than what the stfpends covered.
Roxanne Carillo-Garza: there has been a lot of research done on th e LEAB proposal, prioritfzing
people with lived experience and histories encountering systemic barriers, illustratfng a
commitment to advancing equity; stfpends represent valuing and honoring of the tfme and
energy for their partfcipatfon and respectfng their expertfse and insights; in terms of selectfon, it
will be very important to have ORESJ Co-Directors involved, and ensuring the input of the
community.
Gioia: Board of Supervisors will have a lot of insight to offer when assessing and selectfng their
appointees; agrees that it will be helpful for ORESJ Co-Directors to work closely with Supervisors
and their Staff; it will also be important to balance and align selectfons with the 10 at-large
seats to help fill any potentfal gaps left open after Supervisors make their appointments.
Glover: in regard to stfpends, is concerned with equity in regard to other advisory bodies, and
wants to eventually see a countywide policy that creates standards and equity across all bodies;
do not want to move on that quite yet, and wants first an inventory of what other County boards
are doing to compare and align; does not want to move forward on a stfpend policy untfl we
have more data on how other bodies have done or are doing it.
Gioia: suggests that we start here and then inform the other bodies of what is possible, and
provide a model for a policy recommendatfon around stfpends; reminds group that the County
paid stfpends for the community-led selectfon committee for the ORESJ Co-Directors as a
precedent; suggests that this Committee contfnue to have an item on the agenda to discuss
research on stfpends structures within the County and in other jurisdictfons.
Supervisors agreed to accept this update and directed Staff to b ring an update at the next
Committee meetfng. This item was passed.
9
7. Next Committee meeting is currently scheduled for April 15, 2024 at 10:30AM.
The April 15, 2024 meetfng at 10:30AM was confirmed.
8. Adjourn
Committee meetfng was adjourned at 12:07 PM.
10
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1106 Agenda Date:4/15/2024 Agenda #:2.
EQUITY COMMITTEE
Meeting Date: April 15, 2024
Subject: Interview Applicants for the Advisory Council on Equal Employment Opportunity
Submitted For: Equity Committee
Department: Equal Employment Opportunity
Referral No:
Referral Name: Interview Applicants for the Advisory Council on Equal Employment Opportunity
Presenter: Antoine Wilson, Equal Opportunity Officer
Contact: Antoine Wilson,antoine.wilson@riskm.cccounty.us <mailto:antoine.wilson@riskm.cccounty.us>
Referral History:
The Board of Supervisors makes appointments to two distinct types of seats on its advisory bodies. The
following process will be followed for appointments to these two types of seats: Type 1: Supervisorial District
Appointments: Applications may be delivered to either the Clerk of the Board or to the District Supervisor's
office. Applications received by a Supervisor's office are to be sent to the Clerk of the Board, and a copy is to
be retained by the Supervisor's office. The Clerk of the Board will ensure that the Supervisor has a copy of all
applications originally filed with the Clerk of the Board. Type 2: At Large/Countywide Appointments:
Applications are sent to the Clerk of the Board. The Clerk of the Board will distribute the applications to the
appropriate interviewer. With the exception of the Planning Commission and the Treasury Oversight
Committee, bodies may generally conduct their own interviews of applicants, unless provided direction by a
Board Committee. When an advisory body conducts interviews, the body's recommendation will be provided to
a Board Committee for further review, along with all applications received for the applicable seat. In all cases,
the Board Committee decides which applicants to nominate for full Board action. The ACEEO falls under Type
2.
Referral Update:
The Advisory Council on Equal Employment Opportunity (ACEEO) assists with the implementation of the
County's Equal Employment Opportunities and Contracting Programs and serves as an advisory committee to
the Board of Supervisors. The Equal Employment Opportunity Advisory Council is composed of thirteen (13)
members appointed by the Board of Supervisors. Four (4) members of the Advisory Council shall be
representative of the community; (3) members shall be representative of employee organizations; two (2)
members shall be representative of County management; one (1) member shall be representative of education;
(1) one member shall be representative of the disability community; (1) member shall be representative of the
business community; and one (1) member shall be representative of veterans.
For many years, the Internal Operations Committee served as the reviewing committee for ACEEO
nominations; however, the mission of the ACEEO is more consistent with the Board's Equity Committee, which
is now designated as the reviewing committee for ACEEO nominations . The process for the above seats is that
CONTRA COSTA COUNTY Printed on 4/11/2024Page 1 of 2
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File #:24-1106 Agenda Date:4/15/2024 Agenda #:2.
the Equal Employment Officer conducts recruitment for membership, the ACEEO or a subcommittee thereof
will screen applications or candidates, and then forward its nominations to the Equity Committee for
consideration and possible recommendation to the Board of Supervisors.
There is a vacancy on the ACEEO for the Community Seat #2, Community Seat #4, Business Seat, and
Disability Seat.
Recommendation(s)/Next Step(s):
INTERVIEW candidates Nikki Lopez for Disability Seat, DeVonn Powers for Business Member Seat, Lauren
Traylor for Community Member Seat #2, and Lynette Hart for Community Member Seat #4 on the Advisory
Council on Equal Employment Opportunity, as recommended by the County’s Equal Employment Opportunity
(EEO) Officer.
Fiscal Impact (if any):
N/A
CONTRA COSTA COUNTY Printed on 4/11/2024Page 2 of 2
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ADVISORY COUNCIL ON EQUAL EMPLOYMENT OPPORTUNITY MEMBERS
LABOR-TRADE MEMBER SEAT
(VACANT)
Appointed:
Expires: November 30, 2026
BUSINESS MEMBER SEAT
(VACANT)
Appointed:
Expires: November 30, 2024
COMMUNITY MEMBER SEAT #1
Bolston Jones
Appointed: February 9, 2021
Expires: November 30, 2026
EDUCATION MEMBER SEAT
Roosevelt Gipson Jr.
Appointed: December 1, 2022
Expires: November 30, 2025
COMMUNITY MEMBER SEAT #2
(VACANT)
Appointed:
Expires: November 30, 2026
DISABILITY SEAT
(VACANT)
Appointed:
Expires: November 30, 2025
COMMUNITY MEMBER SEAT #3
Eric Maldonado
Appointed: June 7, 2021
Expires: November 30, 2025
UNION MEMBER SEAT #1
Fabiola Quintero
Appointed: May 14, 2022
Expires: November 30, 2024
COMMUNITY MEMBER SEAT #4
(VACANT)
Appointed: November 12, 2019
Expires: November 30, 2021
UNION MEMBER SEAT #2
(VACANT)
Appointed:
Expires: November 30, 2025
MANAGEMENT MEMBER SEAT #1
Lara DeLaney
Appointed: December 1, 2022
Expires: November 30, 2025
VETERAN’S SEAT
Leonard Ramirez
Appointed: April 12, 2022
Expires: November 30, 2024
MANAGEMENT MEMBER SEAT #2
Amrita Kaur
Appointed: October 12, 2021
Expires: November 30, 2024
13
Submit Date: Mar 01, 2024
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Employer Job Title
Contra Costa County Boards & Commissions
Application Form
Profile
District Locator Tool
Resident of Supervisorial District:
District 3
Length of Employment
1
Do you work in Contra Costa County?
Yes No
If Yes, in which District do you work?
District 3
How long have you lived or worked in Contra Costa County?
12 years
Are you a veteran of the U.S. Armed Forces?
Yes No
Board and Interest
Which Boards would you like to apply for?
Equal Employment Opportunity Advisory Council: Submitted
Nicola Lopez
2756 Lily Ct
Antioch CA 94531
Mobile: (912) 441-9441
nicolaklopez@icloud.com
Caring Haven Founder
Nicola Lopez
14
Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If Yes, how many meetings have you attended?
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
Strayer
Degree Type / Course of Study / Major
MBA
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Kaplan
Degree Type / Course of Study / Major
Bsc Business
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Nicola Lopez
15
Degree Awarded?
Yes No
Other Trainings & Occupational Licenses
Other Training A
Diversity Practitioner
Certificate Awarded for Training?
Yes No
Other Training B
Life Coach
Certificate Awarded for Training?
Yes No
Occupational Licenses Completed:
Qualifications and Volunteer Experience
Please explain why you would like to serve on this particular board, commitee, or
commission.
I am interested in serving on the EEOC board with the county because I am passionate about promoting
diversity, equity, and inclusion in the workplace. I believe in the mission of the EEOC to enforce federal
laws that prohibit workplace discrimination, and I want to contribute my skills and experiences to ensure
fair treatment and opportunities for all individuals, regardless of race, gender, religion, or any other
protected characteristic. Additionally, I am dedicated to fostering a positive work environment where
everyone feels valued and respected, and I see this position as an opportunity to make a meaningful
impact in advancing these goals within the community.
Nicola Lopez
16
Upload a Resume
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
As a certified diversity practitioner, I have undergone specialized training and obtained certification in
diversity and inclusion strategies. My expertise in this field includes understanding the nuances of
diversity issues, implementing inclusive policies and practices, conducting diversity training, and fostering
an inclusive organizational culture. In my roles within corporate America, I have actively championed
diversity and inclusion initiatives. As a DEI and ERG Program Manager, I led diversity task forces and
developed comprehensive diversity and inclusion plans tailored to the needs of the organization. I
collaborated with HR departments to implement recruitment and retention strategies that promoted
diversity and equal opportunity. Additionally, I facilitated workshops and training sessions on topics such
as unconscious bias, cultural competence, and inclusive leadership to enhance awareness and foster a
more inclusive workplace environment. Furthermore, I have served on various committees and boards
focused on diversity and inclusion, where I have contributed my expertise to drive positive change and
advocate for underrepresented groups. My combination of formal education, practical experience, and a
demonstrated commitment to diversity and inclusion make me well-equipped to serve effectively on the
EEOC board with the county.
Would you like to be considered for appointment to other advisory bodies for which you
may be qualified?
Yes No
Do you have any obligations that might affect your attendance at scheduled meetings?
Yes No
If Yes, please explain:
Are you currently or have you ever been appointed to a Contra Costa County advisory
board?
Yes No
If Yes, please list the Contra Costa County advisory board(s) on which you are currently
serving:
If Yes, please also list the Contra Costa County advisory board(s) on which you have
previously served:
List any volunteer or community experience, including any advisory boards on which you
have served.
Conflict of Interest and Certification
Nicola Lopez
17
Do you have a familial or financial relationship with a member of the Board of Supervisors?
(Please refer to the relationships listed under the "Important Information" section below or
Resolution No. 2021/234)
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants, contracts, or other
economic relationships?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I CERTIFY that the statements made by me in this application are true, complete, and correct
to the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Important Information
Nicola Lopez
18
1.This application and any attachments you provide to it is a public document and is subject to
the California Public Records Act (CA Government Code §6250-6270).
2.All members of appointed bodies are required to take the advisory body training provided by
Contra Costa County.
3.Members of certain boards, commissions, and committees may be required to: (1) file a
Statement of Economic Interest Form also known as a Form 700, and (2) complete the State
Ethics Training Course as required by AB 1234.
4.Meetings may be held in various locations and some locations may not be accessible by
public transportation.
5.Meeting dates and times are subject to change and may occur up to two (2) days per month.
6.Some boards, committees, or commissions may assign members to subcommittees or work
groups which may require an additional commitment of time.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if
he/she is related to a Board of Supervisors' member in any of the following relationships:
(1) Mother, father, son, and daughter;
(2) Brother, sister, grandmother, grandfather, grandson, and granddaughter;
(3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and
stepdaughter;
(4) Registered domestic partner, pursuant to California Family Code section 297;
(5) The relatives, as defined in 1 and 2 above, for a registered domestic partner;
(6) Any person with whom a Board Member shares a financial interest as defined in the
Political Reform Act (Gov't Code §87103, Financial Interest), such as a business partner or
business associate.
Nicola Lopez
19
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22
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25
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27
Contra Costa County Boards & Commissions
Application Form
Profile
Lauren
First Name
1203 Temple Drive
Home Address
Pacheco
City
Home: (925) 708-8273
Primary Phone
Middle lni11al
Traylor
Last Name
lpinnella@gm ail.com �--��----------------
Email Address
District Locator Tool
Resident of Supervisorial District:
17 District 5
Cisco
Employer
Length of Employment
3 months
Executive Assistant
Job TIiie
Do you work in Contra Costa County?
i Yes r. No
If Yes, in which District do you work?
How long have you lived or worked in Contra Costa County?
Lived in CC County for 20+ years
Are you a veteran of the U.S. Armed Forces?
Suite or Apt
CA
State
-------------
i Yes r. No
Board and Interest
Which Boards would you like to apply for?
Equal Employment Opportunity Adv isory Council: Submitted
Lauren Traylor
Submit Date: Feb 22, 2024
\
94553
Postal Code
28
Seat Name
Community,2
Have you ever attended a meeting of the advisory board for which you are applying?
r Yes r-No
If Yes, how many meetings have you attended?
Education
Select the option that applies to your high school education *
� High School Diploma
College/ University A
Name of College Attended
CSU East Bay
Degree Type / Course of Study / Major
BA, Communications
Degree Awarded?
r-Yes r, No
College/ University B
Name of College Attended
JFK University
Degree Type / Course of Study I Major
MA, Counseling Psychology
Degree Awarded?
� Yes <: No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Lauren Traylor 29
Yes No
&
Yes No
Yes No
Qualifications and Volunteer Experience
I have a passion for human resources, inclusion & diversity, and equal opportunity
I have worked in the administrative space for 15+ years with 3.5 years working dir ectly in human
resources
Upload a Resume
Yes No
Yes No
I work from home, but have a flexible schedule. I receive 80 hours per year of volunteer time I can provide
with approval from my employer
30
Yes c:-No
Currently serving as Secretary of the Pacheco Town Council (nonprofit group that runs the Pacheco
Community Center and regularly interfaces with the Pacheco Municipal Advisory Council)
Yes No
Yes r, No
� I Agree
Important Informat ion
Lauren Traylor 31
1.This application and any attachments you provide to it is a public document and is subject to
the California Public Records Act (CA Government Code §6250-6270).
2.All members bf appointed bodies are required to take the advisory body training provided by
Contra Costa County.
3.Members of certain boards, commissions, and committees may be required to: (1) file a
Statement of Economic Interest Form also known as a Form 700, and (2) complete the State
Ethics Training Course as required by AB 1234.
4.Meetings may be held in various locations and some locations may not be accessible by
public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
6.Some boards, committees, or commissions may assign members to subcommittees or work
groups which may require an additional commitment of time.
7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if
he/she is related to a Board of Supervisors' member in any of the following relationships:
(1)Mother, father, son, and daughter;
(2)Brother, sister, grandmother, grandfather, grandson, and granddaughter;
(3)Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and
stepdaughter;
(4)Registered domestic partner, pursuant to California Family Code section 297;
(5)The relatives, as defined in 1 and 2 above, for a registered domestic partner;
(6)Any person with whom a Board Member shares a financial interest as defined in the
Political Reform Act (Gov't Code §87103, Financial Interest), such as a business partner or
business associate.
Lauren Traylor 32
LAUREN P. TRAYLOR, M.A.
Pacheco, CA 94553 • lpinnella@gmail.com • (925) 708-8273
Linkedln: https://bit.ly/laurentraylor
Versatile people-centric professional seeks a senior operational role.
Strengths: Strategic partnership, program management, community building
PROFESSIONAL EXPERIENCE
CISCO, San Jose, CA + Remote January 2023 -November 2023
Executive Assistant, ON Ex Al Team
Serving as administrative partner for executive building Al function for ONEx. Specific areas of responsibility include:
•Provide daily administrative support to the VP of Al. Conduct heavy calendar management, operationalizing holistic
structure, ongoing strategic agility, and space for ad hoc commitments; Domestic and international travel itinerary
development and booking; Expense tracking, submissions and team approvals (Concur).
•Partner with CPX Lead Admin to manage executive support structure and pairings; develop CPX Ad min Allocation
Guidelines.
GOOGLE, Mountain View, CA+ Remote January 2023 -November 2023
Executive Business Partner + Administrative Team Lead, Google Search
Served as administrative partner for executive overseeing a 1200+ personnel global team within Search. Led team of 11
administrative business partners. Specific areas of responsibility included:
•Provide daily administrative and operational support to the VP/GM. Conduct heavy calendar management,
operationalizing holistic structure, ongoing strategic agility, and space for ad hoc commitments; Domestic and
international travel itinerary development and booking; Expense tracking, submissions and team approvals
(Concur).
•Indirectly manage 11 Administrative Business Partners; Develop and implement workstreams to ensure alignment,
process improvement, team engagement, and professional development; Manage executive support structure and
pairings; Participate in promotion calibrations and confidential personnel conversations.
•Plan, propose, and execute administrative support structure shift from contractors to FTEs.
•Plan and execute events for Search & Trust teams in the region (2,000+ attendees).
•Partner with Internal Communications to execute quarterly global all team meetings; Support executive's speaking
engagement at Google l/0 2023.
•Partner with HRBP to Logistically support confidential personnel matters.
•Partner with Finance to track team budgets, develop team guidelines, and align administrative staff.
TWITTER, San Francisco, CA + Remote February 2022 -November 2022
Employee Onboarding Operations Lead
Oversaw operations and facilitation of the company's global onboarding program, #FlightSchool. On boarded 7600+ new
employees and maintained a facilitation score of 91/700 throughout a transitional year for the company. Specific areas of
responsibility included:
•Operated and facilitated weekly global onboarding pro gram, #FlightSchooL.
•Managed program communications plan and execution, engaging directly with new hires and stakeholders.
•Partnered with the People SeNices team to continuously improve employee onboarding experience.
•Designed and managed the global new hire swag program.
•Developed, filmed, and implemented an asynchronous onboarding program for People Org.
•Active member of People Team Culture Committee.
TWITTER, San Francisco, CA+ Remote July 2019 -February 2022
Executive Assistant to Chief People Officer
Served as a strategic business partner and project lead, managing administrative and operational priorities for an executive
overseeing a 500+ personnel global function. Role required maintaining confidentiality and assisting with highly sensitive
personnel matters. Specific areas of responsibility included:
•Provided daily administrative and operational support to the CPO, and ad hoc for some members of her leadership
team. Conducted heavy calendar management, adding structure and space for ongoing and ad hoc commitments;
Planned all domestic and international travel itinerary development and booking; managed all expense tracking,
submissions and team approvals {Concur); managed all People team purchase orders Uira and Oracle); Indirectly
managed team of 2 administrative business partners across the People team, ensuring knowledge transfer and
team engagement.
•Developed and executed the People team operational calendar. Prepared and facilitated weekly leadership team
stand-up and bi-weekly project deep-dive agendas; Planned and executed monthly org-wide All Hands and
newsletters; Organized quarterly leadership summits (mix of virtual and in-person).
•Responsible for People team connection and culture. Created and launched #peopleteam Slack channel with
33
LAUREN P. TRAYLOR, M.A.
Pacheco, CA 94553 • lpinnella@gmail.com • (925) 708-8273
Linkedln: https://bit.ly/laurentraylor
regula'r content drops to engage and entertain; Designed and launched internal team site (go/peopleteam) to
provide easy-to-find information about team structure and strategy; Created and maintained a monthly People
Team Onboarding program for all new hires globally; Developed a People Team logo and organized periodic global
swag drops; Launched and led volunteer People Team Culture Committee, organizing regular virtual events and
engagement activities.
•Oversaw Chief People Officers' ongoing speaking engagements (internal+ external). Developed talking points and
slide presentations, and handled logistics as needed.
•Engaged with broader Executive Administrative team as a trusted team member. Participated in the Admin Culture
Committee, producing global all hands and events; Provided ad hoc interim coverage for executives outside of the
People team; Assisted in the development of a new company-wide Admin career ladder; Helped onboard and train
new Admin business partners.
•Regularly offered to support ad hoc and ongoing programs. Trained to be a backup facilitator for company-wide
virtual onboarding program (Flight School); Supported the People Team Strategy & Operations Team on processes
such as annual planning and roadmapping; Onboarded new leaders across the People team.
•Implemented forum for operational team members across the People Team to share best practices and ongoing
updates.
FIRST REPUBLIC BANK, San Francisco, CA January 2018 -July 2019
Executive Assistant to Deputy Chief Banking Officer and Regional Managing Director
Managed administrative priorities for sales executive with a $7 billion book of business. Role required maintaining
confidentiality while assisting well-known clientele. Specific areas of responsibility included:
•Provided daily administrative support for Deputy Chief Banking Officer/Regional Managing Director.
•Developed calendar processes and structure. Heavy calendar management, meeting coordination, and large
meeting preparation/logistics. Attended meetings as necessary to provide administrative support.
•Recruited, onboarded, trained, and managed additional administrative team member.
•Booked domestic travel (NY, Portland, Jackson Hole, LA) and prepared/managed daily itineraries.
•Managed multiple large email inboxes. Prioritized and delegated client requests.
•Provided white-glove client service regarding loan applications, loan servicing, transaction coordination, etc.
Assisted in resolving complex client issues.
•Planned and executed team building events, holiday celebrations, and birthday parties for team of 80 +. Planned
and executed offsite interdepartmental mixers (40-100 attendees) in multiple regions.
•Prepared weekly regional sales reports. Consistent knowledge of sales pipeline, client relationships, and loan
status.
•Coordinated large team meetings (80+ attendees) and internal Leadership Forum. Prepared/distributed agenda and
meeting materials, engaged interdepartmental speakers.
•Managed and coordinated corporate sponsorships with nonprofit organizations.
•Compiled and curated client event invite lists, holiday gift lists, etc.
•Lead and managed various team initiatives (onboarding, seating, trainings, anniversary parties, etc.)
•Took the initiative to document processes and procedures for new and junior team members.
•Maintained confidentiality and assisted with highly sensitive personnel matters.
FIRST REPUBLIC BANK, Walnut Creek, CA July 2017 -December 2017
Administrative Assistant to Deputy Regional Managing Director (Temporary Contract)
Provided operational support for sales executives and their lending teams. Specific areas of responsibility included:
•Provided daily administrative support for Deputy Regional Managing Director and two associates.
•Managed calendars, schedule meetings, and coordinate teleconferences.
•Implemented and managed client lead tracking system. Communicated with clients regarding status updates,
applications, loan servicing, transaction coordination, etc.
•Entered and processed expense reports.
•Ordered supplies, managed floor resources, and coordinated office/conference room reservations.
•Planned and executed team building events, holiday celebrations, and birthday parties.
JFKU OAKLAND COMMUNITY CENTER, Oakland, CA April 2016 -March 2017
Therapist Trainee
Provided holistic, psychodynamic therapy for individuals and couples. Led weekly therapy group focused on intimacy and
relationships. Specific areas of responsibility included:
•Conducted screening and intake process for individuals, couples, and group members.
•Performed weekly therapy sessions with individual and couples clients. Developed client treatment plans with
direct supervisor. Conducted and utilized assessments to apply therapeutic strategies.
34
LAUREN P. TRAYLOR, M.A.
Pacheco, CA 94553 • lpinnella@gmail.com • (925) 708-8273
Linkedln: https://bit.ly/laurentraylor
•Co-racilitated weekly therapy group focused on intimacy and relationships.•Completed progress notes for each client/group session in Valant.
FIRST REPUBLIC BANK, Walnut Creek, CA July 2013 -April 2016
Administrative Assistant to Lending Team
Provided operational support for the sales team lead and seven loan officers. Specific areas of responsibility included: •Heavy client communication of status updates, application packages, and prefilled documents. Maintained privacyof sensitive client data. Assisted clients with service requests including documentation, wires, needs Lists,
transaction coordination, etc.•Reviewed loan files and compiled/sent lists to clients for outstanding items. Requested escrow fees, verifiedemployment, ordered evidence of insurance, and verified identification of borrowers.•Entered and processed expense reports.•Ordered supplies, managed floor resources, and coordinated office/conference room reservations.•Planned and executed team building events, holiday celebrations, and birthday parties.
LAW OFFICE OF MARY C. WHIPPLE, San Ramon, CA August 2008 -July 2013
Office Manager
Implement and oversee operations for boutique family law firm. Specific areas of responsibility included· •Handled client service requests, case management, attorney calendars, and hearing/trial preparation.•Drafted and sent correspondence to opposing counsel, court clerks, and clients. Prepared judicial council forms.•Developed and implemented new client intake forms/process, firm database, and file archive. Created and
maintained client trust account Ledger.•Organized and completed all mass mailing projects, including monthly billings.•Ordered office supplies and completed errands for office needs.
EDUCATION
John F. Kennedy University, Pleasant Hill, CA
Master of Arts, Counseling Psychology -Holistic/Transpersonal Psychology
California State University, East Bay, Hayward, CA
Bachelor of Arts, Communications, Cum Laude
INTERNSHIP & COMMUNITY SERVICE
Secretary, Pacheco Town Council, Pacheco, CA
Community Affairs Intern, KTVU FOX 2, Oakland, CA
State Director of Music, California Rain bow for Girls
Lead annual choir, instrumental ensemble, and leadership events for teen girls.
SKILLS
June 2017
June 2010
April 2023 -Present
August 2009 -December 2009
May 2009 -December 2018
Advanced proficiency in MS Office, Google Apps, Zoom, Slack, Concur, and iMovie. General knowledge of JIRA, Absorb,
Tableau, Workday, and Asana.
35
Contra Costa County Boards & Commissions
Application Form
Profile
Lyriette J
First Name Middle lni11al
112 Terranova Driv�, Antioch, CA, US_
Home Add,ess
Antioch, CA, US
Cily
----
M_?bile: (925) 286-1725
Primary Phone
ljasinehart@yahoo.com
Email Address
District Locato r Tool
Resident of Supervisorial District:
17 District 5
Hart
Last Name
Retired
Employer
HUfT!f!n R._esourc� M_angger _
Job Title
Length of Employment
22 years
Do you work in Contra Costa County?
r Yes r. No
If Yes, in which District do you work?
How long have you lived or worked in Contra Costa County?
32 years
Are you a veteran of the U.S. Armed Forces?
r Yes r. No
Board and Interest
Which Boards would you like to apply for?
Equal Employment Opportunity Advisory Council: Submitted
Lynette J Hart
-.•.
Suite or Apt
CA
State
Submit Date: Feb 21, 2024
94509
Postal Code
36
37
38
39
40
41
42
43
44
45
46
47
48
CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1103 Agenda Date:4/15/2024 Agenda #:3.
EQUITY COMMITTEE
Meeting Date: April 15, 2024
Subject: REPORT on Annual Progress of the Racial Justice Oversight Body (2023)
Submitted For: Esa Ehmen-Krause, Chief Probation Officer
Department: Office of Reentry & Justice (ORJ), Probation Department
Referral No:
Referral Name: Referral on Racial Justice Oversight Body
Presenter: Christopher James, W. Haywood Burns Institute
Contact: Patrice Guillory, ORJ Director, 925-313-4087
Referral History:
In April 2016, the Board of Supervisors (BOS) accepted recommendations from the Public Protection
Committee to form a 17-member Racial Justice Task Force and then appointed members to this Task Force in
September 2016. After Resource Developments Associates was awarded a contract by the County in February
2017 to provide facilitation and data analysis services, the Racial Justice Task Force was convened from April
2017 through June 2018. During this time the Task Force reviewed data on local criminal and juvenile justice
systems and processes, discussed best practices and emerging practices to address racial disparities in those
systems and processes, and ultimately developed a set of recommendations that would help the County reduce
the identified disparities.
In July 2018, the Board of Supervisors adopted the "Racial Justice Task Force - Final Report and
Recommendations" (see Attachment B) with the exclusion of recommendations #18 and #19. The first
recommendation called for the establishment of a Racial Justice Oversight Body (RJOB) that would “meet on a
quarterly basis” to “oversee the implementation of the recommendations” and provide the County with a report
of its activities “on an annual basis.” Based on this recommendation, in November 2018 the Public Protection
Committee nominated individuals for appointment to the RJOB, and on December 4, 2018, the Board made the
appointments.
Referral Update:
After the Office of Reentry and Justice staff concluded a contractor solicitation process, on April 16, 2019, the
Board of Supervisors approved the execution of a contract with the W. Haywood Burns institute (BI) to provide
committee consulting and development services for the Racial Justice Oversight Body (RJOB).
In this role, BI was contracted to perform the following services:
Support meaningful participation by all members and efficient and effective decision making;
CONTRA COSTA COUNTY Printed on 4/11/2024Page 1 of 2
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File #:24-1103 Agenda Date:4/15/2024 Agenda #:3.
Create a structure that will allow the RJOB to achieve its objectives;
Assess progress toward two-year work plan for the RJOB, and facilitate RJOB meetings and activities in a way
that ensures engagement and participation among RJOB membership in order to meet the Body’s objectives;
Engage and support stakeholders in their efforts to implement recommendations of the Racial Justice Task
Force;
Provide the RJOB with research support and subject-matter expertise in areas related to racial justice, criminal
and juvenile justice reform, and community engagement;
Produce and present a final public report detailing the RJOB’s progress in addressing racial and ethnic
disparities of the local criminal and juvenile justice systems;
In July 2019, BI convened the first quarterly RJOB meeting. Since then BI has helped the body develop
Bylaws, structure itself into three subcommittees that have met monthly and bimonthly, and assisted each
subcommittee in working toward their objectives as identified in their work plans. Additionally, BI has
provided a status report detailing the progress the RJOB has made to date (Attachment A).
Recommendation(s)/Next Step(s):
ACCEPT a report from the W. Haywood Burns Institute on the progress and activities of the County’s Racial
Justice Oversight Body in 2023, and provide direction to staff as needed.
Fiscal Impact (if any):
There is no fiscal impact.
CONTRA COSTA COUNTY Printed on 4/11/2024Page 2 of 2
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R J O B P R O G R E S S
R E P O R T
51
WHAT IS THE RACIAL JUSTICE
OVERSIGHT BODY?
The Racial Justice Oversight Body
(RJOB) was established in 2018
following the Board of Supervisors
adoption of the Racial Justice Task
Force’s (RJTF) recommendations
for improving racial equity within
the County’s justice system.
From April 2017-June 2018, RJTF
met monthly to review local justice
system data and assessed best
and emerging practices for
addressing racial disparities.
52
W H A T I S T H E R A C I A L J U S T I C E
O V E R S I G H T B O D Y ? ( C O N T . ) R J T F
F I N D I N G S P R E S E N T E D T O B O S , J U L Y
2018
The Task Force found disparities across the local justice system after review of data from law
enforcement agencies, criminal and juvenile justice system. The highlighted findings included:
1.Higher arrest rates for Black youth and adults drive disparities in County juvenile and criminal
justice processes in 2014
2.Black and Latino youth were more likely than White youth to be placed in custody, both pre-
and post-adjudication
3.Differences in the rate of disparity across cities indicated that different local contexts drive
these disparities.
4.A higher proportion of Black and Latino defendants have sentence enhancements, due to
characteristics of charges and/or defendants
5.Black adults in Contra Costa County were more likely than Latino or White adults to be
detained pre-trial
6.In 2014, Black youth were sent to secure confinement at a higher rate than all other races;
relative to being a ward of the Court, Hispanic youth were securely confined at a higher rate.
7.Changes to County jury selection processes have increased disparities in who services on
juries in Contra Costa County. 53
R J O B ’ S M I S S I O N
In adherence to the RJTF’s oversight and
accountability recommendations, RJOB was
assembled in 2019 with the objective to:
1.Prioritize and implement the RJTF
recommendations
2.Establish subcommittees of RJOB members
who bring expertise in and commitment to the
topic areas
3.Develop subcommittee workplans
The full body currently meets quarterly and reports
to the BOS on an annual basis. Subcommittees
meet monthly.
54
RJOB ACTIONS TO DATE
8 June 20
Approved joint statement on
racial equity in light of COVID-
19 and its impact on people
who are incarcerated
2 Apr. 21
Approved diversion definition
and guidelines developed by
the Diversion subcommittee
5 June 21
On behalf of the CEF
Subcommittee, to strongly
recommend to the BOS that
they endorse the creation of
the Miles Hall Non-Police
Response Unit and AB 988
(The Miles Hall Lifeline Act).
5 June 21
On behalf of the CEF
Subcommittee, to request
initial funding from the BOS for
technical assistance with
development of a proposal for
a two-phase, hybrid cohort
community capacity fund.
5 June 21
On behalf of the Data
Subcommittee, request a
commendation to Probation at
the BOS for their engagement
in the subcommittee and their
willingness to share data and
promote transparency.
8 May 21
RJOB urges the BOS to create
a Sheriff Oversight Board
pursuant to government code
section 25303.7 and refer
back to RJOB for
recommendations regarding
its charge and composition.
6 June 23
Approved statement in
response to racist text
message scandal involving
Antioch Police Department
21 Sept. 23
Approved membership
changes –seat vacancies and
subcommittee roster updates
55
R J O B ’ S A C T I V I T I E S & A C C O M P L I S H M E N T S T O
D AT E
Community Engagement and
Funding Subcommittee
•Establishing guidelines for a
community capacity fund for
reentry Community Based
Organizations
•Strategizing to build a Youth
Advisory Council
•More accessibility to public
members
•Co-hosting community forum
with Data Subcommittee
(2022)
•Preliminary planning for Youth
Advisory Council proposal
(2022)
Data Subcommittee
•Development of decision points
matrix
•Collection of current data from
Probation, Sheriff’s Office, County
of Education
•Proposed development of
commendation for participating
agencies
•Conducted analyses drawing from
CA DOJ data
•Receiving and sharing Probation,
COE, and Sheriff’s data
•Supporting/promoting county
race/ethnicity data website
•Supporting/making data requests,
written as well as via Zoom, to local
county agencies/organizations
Diversion Subcommittee
•Completed a list of all current
diversion programs
•Developed a definition of diversion
and a list of guidelines for
countywide use
•Diversion program staff
presentations
•Development of preliminary
recommendations
•Developing list of offenses excluded
from diversion meant to expand
eligibility (2022)
•Developing pilot program to receive
direct feedback about student
needs in West Contra Costa Unified
School District (2022)
56
R J O B A C T I V I T I E S 2 0 2 3
Public Statement in
response to racism
scandal in Antioch
Support and
development of
community healing
spaces
Request for more
clarity on role in
implementation of
the RJTF’s
Recommendations
Continuing to develop
dialogue between RJOB and
Board of
Supervisors/subcommittees
57
R J O B S U B C O M M I T T E E
G O A L S / O B J E C T I V E S
2024
The RJOB has worked diligently to understand the various
issues surrounding racial equity in the Contra Costa County
justice system. Much of this work has been divided among
three subcommittees:
Community Engagement and Funding Subcommittee
•Build stronger community participation/connections to
ensure community voice is centered in RJOB work
•Establish formal partnerships with community-based
organization to provide greater capacity for
programming and services
•Establish a community capacity fund to build the
capacity of community-based organization
58
R J O B S U B C O M M I T T E E
G O A L S / O B J E C T I V E S
2 0 2 4 ( C O N T . )
Data Subcommittee
•Work with County criminal justice agencies and local law
enforcement to improve the collection of individual level
data on all encounters within the justice system
•Review and publish race-specific data for the purposes
of improving transparency and accountability
•Support analyses of interventions to measure efficacy
and assess impact on racial disparities
Diversion Subcommittee
•Recommend countywide criteria and protocols for formal
and informal diversion. The recommendations shall be
evidence-based and follow established best practices
•Separate recommendations to be developed for adult
and juvenile populations
59
R E C O M M E N D AT I O N S
Recalibration and/or reconfiguration of the RJOB for more
autonomy and impact
Invite Equity Committee/BOS to spring Quarterly Meeting
Continuing to build direct partnerships with Justice System
partners
60
Q U E S T I O N S ?
61
Contra Costa County
Racial Justice Oversight Body
Final Project Report (2023)
Introduction
The W. Haywood Burns Institute (BI) was established to provide local jurisdictions with
practical, proven approaches for reducing racial and ethnic disparities (R.E.D.). For over 15
years, the BI has successfully worked with jurisdictions in more than 40 states to reduce R.E.D.
by leading traditional and non-traditional stakeholders through a data-driven, community-
informed, and consensus-based process. It is the BI’s experience that local jurisdictions can
implement successful and sustainable strategies that reduce R.E.D. by examining key decision-
making points within the justice system.
The purpose of this report is to provide feedback on the progress and potential of the Racial
Justice Oversight Body to promote equity and reduce R.E.D. in Contra Costa County. This report
is not intended to be a comprehensive assessment of Contra Costa County’s racial equity work
nor a full assessment of whether and to what extent R.E.D. exists within the county. Rather, this
report is intended to share observations and recommendations with Contra Costa County to guide
the RJOB’s work with an equity lens.
Structure
The Racial Justice Oversight Body (hereinafter ‘RJOB’ or ‘Body’) is comprised of 18 overall
members, including nine community representatives that include representatives of local
community-based organizations (CBOs) and nine representatives from specified local County
agencies. It is quite rare for the Burns Institute to see such an even representation of system and
community stakeholders, an approach we consistently advocate for, but which is usually not
fully executed (the court is one of the nine County agency members and hold the seat as a non-
voting member). In keeping with this composition, we encouraged the Body to elect two co-
chairs, one a community stakeholder and one a systems stakeholder. In 2023, the Body duly
elected Ellen McDonnell of the Contra Costa County Public Defender’s Office and Chala
Bonner of the Safe Return Project as co-chairs.
Additionally, the RJOB has three subcommittees which meet monthly to allow for more
intensive and subject-matter specific action in their respective areas. Those subcommittees are as
follows:
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• Community Engagement & Funding (CEF) Subcommittee, chaired by Melvin Willis of
the Contra Costa County Racial Justice Coalition (Ronell Ellis is interim chair as of
January 2024)
• Data Subcommittee, chaired by Chala Bonner of the Safe Return Project
• Diversion Subcommittee, chaired by Stephanie Medley of the RYSE Center
During an abbreviated meeting schedule over the course of 2023, the Community Engagement &
Funding Subcommittee as well as the Diversion Subcommittee both met a total of two times,
while the Data Subcommittee met a total of three times.
Background
2023 was a particularly irregular year for the RJOB. First of all, due to term limits and the
expiring membership of various community seats as well as changes to the attendance
requirements, the RJOB did not begin meeting until April of 2023. Furthermore, the RJOB found
itself in the precarious position of needing to craft responses and field community input
regarding the racist text message scandal involving the Antioch Police Department. These
developments dominated all meeting discussions for a significant period of time, and even had
an impact on the meeting schedule. The subcommittees did not meet for the first few months
after meetings resumed because the full body wanted to focus on crafting language responding to
the scandal as well as discussing next steps.
As the year wore on, requirements to attend meetings in person, something that hadn’t been
required since the onset of COVID-19, resulted in multiple cancellations due to lack of quorum.
Key members also faced a series of personal challenges, leading to an eventual pause of the CEF
Subcommittee after August through the end of the year. In addition to the logistical and other
issues, burnout likely played a significant role as questions of the true role, responsibilities, and
authority of the RJOB to impact change in the County persisted throughout the year.
Observations and Findings
I. Activities and Accomplishments
The full RJOB met and developed a statement in response to the racist text message scandal
involving officers from the Antioch Police Department and continued to discuss meaningful
ways to respond or support the sort of County response community called for. Much of this
discussion was submitted to the subcommittees to work on after the first two full body sessions
of the year.
A. The Community Engagement and Funding subcommittee was the first subcommittee to meet
this year, and beginning discussions about community centered healing spaces in the wake of the
text message scandal to help community members process and heal from any trauma the scandal
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and their own experiences with law enforcement might have caused. The plan was to invite
various organizations already involved in healing spaces around the County to hear about
community healing efforts and to determine how to offer support. However, the CEF
subcommittee leadership faced a series of unfortunate events, and all meetings after August were
canceled. This year, the CEF will consider moving forward on a bimonthly basis, with a primary
focus on developing and sustaining more community attendance, participation, and input, before
diving more substantively into its work plan items.
B. The Data subcommittee primarily discussed its role as it made a comeback from a hiatus
imposed by the lack of forthcoming data from justice system partners despite formal written
requests in prior years. The Data subcommittee currently faces a lack of capacity within a
County organization trusted by all County system partners to analyze any data received. It was
determined by members of the Public Protection Committee, that the County’s newly developed
Office of Racial Equity and Social Justice (ORESJ) would serve as the assigned agency to
provide administrative and data analysis support to the RJOB’s forthcoming work. As the
ORESJ continues staffing and initialization, this capacity issue may be meaningfully addressed.
Finally, the Data subcommittee discussed the Sheriff’s oversight report required quarterly by the
Board of Supervisors as a result of the RJOB’s recommendation for independent oversight of the
Sheriff’s Office operations and has been preparing to request more data points be added to the
report so as to get as complete a picture as possible of what underlying factors may be driving
jail admissions and other criminal legal system outcomes throughout the County.
C. The Diversion subcommittee continues to refine diversion eligibility criteria for certain
offenses, with the stated goal of allowing as many people to access diversion or other alternatives
to incarceration as possible, in compliance with Recommendation 2, which requires in part that
the RJOB do the following:
“1. Develop separate recommendations for adult and juvenile populations.
2. Strive to ensure the broadest possible pool of eligible participants”
To these ends, the Diversion subcommittee, which had once been plagued by lack of data to
determine the impact of any and all criteria changes, is prepared to move forward with suggested
changes in direct partnership with the DA’s office, with an agreement in writing that any future
data which shows that criteria changes may exacerbate racial and ethnic disparities should
quickly trigger new processes to change the criteria so as to eliminate those disparities. As of this
writing, discussions about the eligibility criteria have resumed.
Recommendations
In addition to any relevant recommendations included in earlier reports, we also recommend the
following:
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The RJOB finds itself at a crossroads with a need to reexamine its role and structure in order to
be effective moving forward. Specifically, this body was formed after a groundswell of
community support and advocacy that something must be done to meaningfully address racial
and ethnic disparities which have persisted in the County over time. Community members were
specifically asking for a change, declaring the status quo as far as the criminal legal system and
its impacts on communities of color unacceptable. The stated purpose of the RJOB is to
implement the recommendations of the Racial Justice Task Force (RJTF), however, due to its
advisory structure, some Members have raised questions related to what extent, if any, authority
rests within the Body’s charge and scope to ensure the RJTF recommendations are implemented.
This has led to much RJOB frustration as well as some criticism from community members who
expected more progress. Additionally, the RJOB still desires to have more direct communication
with Supervisors which would be of tremendous help in ensuring that members’ point of view
and rationales are heard and directly considered.
Based on all of the above, we highly recommend having as many Supervisors attend a future
Quarterly Meeting, preferably the May 2nd Meeting to hear from RJOB members directly as
well as to begin strategizing how the RJOB could be configured to more actively implement the
recommendations developed by RJTF and to get the most impact out of their participation.
Additionally, we recommend the RJOB prioritize specific recommendations that emphasize
specific offices or agencies within the County criminal legal system or relevant adjacent County
agencies, where direct partnership may lead to decisive outcomes – a great example of which is
the Diversion subcommittee’s work with the DA’s office to implement changes to diversion
eligibility criteria.
Conclusion
If the RJOB is to reach its full potential, acting in direct response to the RJTF Recommendations
and bringing the desired impact to the County, it will require courageous leadership that is
willing to take innovative and potentially unprecedented action and empower the RJOB to do the
same. Additionally, it will require a renewed commitment from RJOB members, which we
believe will follow when members feel truly empowered such that their time will yield
actionable impact.
The BI continues to believe in the potential within the County to make pragmatic policy/practice
changes as well as the larger cultural shifts necessary to achieve that vision, and we remain
committed to the work such a vision will warrant.
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Contra Costa County
Racial Justice Task Force – Final Report and Recommendations
June 2018 | 1
RJTF Recommendations
Oversight and Accountability
1) The Racial Justice Task Force recommends that the Board of Supervisors appoint a Racial Justice
Oversight Body (RJOB) to oversee the implementation of the recommendations made by the Task
Force, as specified by the Board of Supervisors. The RJOB would meet on a quarterly basis and
report to the Board on an annual basis. The RJOB shall be made up of the following members:
1. A representative from the Superior Court, as a non-voting member
2. The Sheriff or his designee
3. The Chief Probation Officer or his designee
4. The Public Defender or her designee
5. The District Attorney or her designee
6. A representative from a local law enforcement agency, nominated by the Contra Costa
County Police Chiefs’ Association
7. A representative from the Contra Costa County Board of Education
8. A representative from Contra Costa County Health Services
9. Eight community-based representatives, that include at a minimum:
a. Two members of the Racial Justice Coalition,
b. Two individuals with prior personal criminal or juvenile justice system
involvement,
c. Three representatives from community-based organizations that work with
individuals in the justice system, including at least one person who works
directly with youth
d. One representative from a faith-based organization
Any individual may meet more than one of these qualifications.
The RJTF further recommends that the work of this body be staffed by the County Office of
Reentry and Justice, and that funds for facilitation be allocated through an RFP process.
1) a. The RJOB should or a subcommittee thereof should review local criminal and juvenile justice data
in order to identify and report on racial disparities. This will include a review of use-of-force data,
as available from the California Department of Justice’s Open Justice data.
Diversion
2) With the goal of reducing racial disparities in the Contra Costa County criminal justice system,
form a committee to recommend countywide criteria and protocols for formal and informal
diversion. The recommendations shall be evidence-based and follow established best practices.
In considering what criteria and protocols to recommend, the committee shall
1. Develop separate recommendations for adult and juvenile populations.
2. Strive to ensure the broadest possible pool of eligible participants.
Attachment B
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Contra Costa County
Racial Justice Task Force – Final Report and Recommendations
June 2018 | 2
3. Strive to ensure that prior criminal justice involvement does not bar a person’s eligibility
for diversion.
4. Ensure that the inability to pay for the costs of diversion will not prohibit participation.
5. Recommend, as appropriate, partnerships between law enforcement agencies and
community-based organizations to provide diversion services and oversight.
This committee may be a subgroup of the Racial Justice Oversight Body (RJOB) and will report to
the RJOB.
3) Expand the use of crisis intervention teams, mobile crisis teams, and behavioral health assessment
teams so they are available across the County.
4) Local law enforcement agencies shall issue citations and establish non-enforcement diversion
programs as an alternative to arrests.
Data
5) All Contra Costa County criminal justice agencies and local law enforcement agencies shall
collect individual-level data on all individual encounters with criminal and juvenile justice
systems and processes. In so doing, they should consult best practices to balance data needs
with confidentiality regulations.
a. Office of Reentry and Justice shall publish race-specific data online on all of the above to
create greater transparency and accountability of the County criminal justice agencies
and local enforcement agencies.
b. All Contra Costa County criminal justice agencies and local law enforcement agencies shall
improve capacity for data collection and analysis including expanding staff with data
analysis capabilities.
c. Office of Reentry and Justice shall support analysis of interventions implemented
through the RJTF to measure efficacy and assess impact on racial disparities.
County Support for Local Agencies
6) The County shall work with local enforcement agencies to seek funds that support the integration
of de-escalation and behavioral health intervention trainings into local enforcement agency
regional academy and/or department orientations.
a. The County shall work with local enforcement agencies to seek funds to implement
improved procedural justice practices and implicit bias training.
i. Identify funding for procedural justice training utilizing the train the trainer
model.
ii. Work with the Chief’s Association to create a forum to share information and
strengthen promising practices around procedural justice and implicit bias
trainings.
7) In addition, local enforcement agencies in Contra Costa County should:
i. Ensure inclusion of de-escalation and behavioral health intervention trainings
into local enforcement agency regional academy and/or department orientations
Attachment B
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Contra Costa County
Racial Justice Task Force – Final Report and Recommendations
June 2018 | 3
ii. Provide procedural justice and implicit bias training to all staff
8) The County Office of Education shall provide resources to incentivize school districts to explore,
evaluate, implement or expand existing non-punitive discipline practices, such as Positive
Behavioral Interventions Support (PBIS) and Restorative Justice (RJ) practices.
i. Identify funding for continuous training and technical assistance to all schools in
the County to support implementation of PBIS and Restorative Justice, as well as
data collection to assess implementation and impact.
9) The County Office of Education shall work with school districts to provide behavioral health
services such as counseling, peer support, and early intervention services for youth presenting
signs of emotional, mental, and/or behavioral distress.
Community Engagement and Services
10) County criminal justice agencies shall establish formal partnerships with community-based
organizations to provide greater capacity for
i. diversion,
ii. reentry programs,
iii. alternatives to detention
iv. pretrial services
v. in custody programming
All community-based organizations receiving funding from the County shall be evaluated for
efficacy and effectiveness of program goals and objectives to ensure populations are
appropriately served. Community input shall be an integral part of this process.
11) Establish a community capacity fund to build the capacity of community-based organizations –
especially those staffed by formerly incarcerated individuals – to contract with the County and
provide services to reentry clients.
12) The County and/or RJOB shall collaborate with the Community Corrections Partnership- Executive
Committee (CCP-EC) to consider increasing realignment funding for community services.
Practices Related to Trial and Adjudication Processes
13) Encourage the Superior Court to return to the process of jury selection whereby jurors are called
to service to their local branch court for misdemeanor trials.
14) The Public Defender’s Office shall hire social workers who can assess clients’ psychosocial needs
and link them to services.
15) The Public Defender’s Office, either directly or through partnerships with community-based
organizations, should offer civil legal representation to clients. For youth, this should focus on
educational advocacy.
Confinement
16) Expand eligibility for Pre-Trial Services and increase Pre-Trial Services staffing, with a focus on
reducing racial disparities and replacing the money bail system.
Attachment B
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Racial Justice Task Force – Final Report and Recommendations
June 2018 | 4
17) Expand the current pre-release pilot to serve all individuals in custody.
18) Establish an independent grievance process for individuals in custody in County adult detention
facilities to report concerns related to conditions of confinement based on gender, race, religion,
and national origin. This process shall not operate via the Sheriff’s Office or require any review by
Sheriff’s Office staff.
19) Establish an independent monitoring body to oversee conditions of confinement in County adult
detention facilities based on gender, race, religion, and national origin and report back to the
Board of Supervisors.
Other
20) All County staff shall participate in and complete implicit bias training.
Attachment B
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1104 Agenda Date:4/15/2024 Agenda #:4.
EQUITY COMMITTEE
Meeting Date: April 15, 2024
Subject: Request for Proposals Update
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Request for Proposals
Presenter: Kendra Carr, ORESJ Co-Director
Contact: Kendra Carr,kendra.carr@oresj.cccounty.us <mailto:kendra.carr@oresj.cccounty.us>
Referral History:
At the October 17, 2023 Board of Supervisors meeting, 13 Steering Committee members were appointed to
support the development and implementation of the African American Holistic Wellness and Resource Hub
Feasibility Study. At the November 13, 2023 Equity Committee meeting, staff to the Committee were directed
to convene the Steering Committee and prepare a draft request for qualifications to solicit the services of a
firm/consultant to conduct a feasibility study for the creation of an African American Holistic Wellness and
Resource Hub to present to the Board of Supervisors. The RFQ was issued and closed on March 4, 2024. By
the March 4, 2024 deadline, one response was received. In collaboration with the Steering Committee for the
African American Holistic Wellness and Resource Hub Feasibility Study, the ORESJ Co- Directors
recommended a re-issue of the request as a Request for Proposals and increase the contract cost to $180,000.
The additional $100,000 would come from the FY 23-24 ORESJ budget, in one-time funds. The Equity
Committee approved the request.
Referral Update:
The Request for Proposals was drafted, edited and finalized after review from an ad hoc work group and the
full Steering Committee for the African American Holistic Wellness and Resource Hub Feasibility Study (April
8, 2024). The RFP is attached for review.
Recommendation(s)/Next Step(s):
REVIEW and APPROVE the Request for Proposals to be forwarded to the Board of Supervisors for approval.
Fiscal Impact (if any):
The contract cost to conduct a feasibility study for the creation of an African American Holistic Wellness and
Resource Hub would increase from $80,000 to $180,000. The original $80,000 was allocated by the Board of
Supervisors, and the requested increase of $100,000 would come from the FY 23-24 budget of the Office of
Racial Equity and Social Justice (one-time funds).
CONTRA COSTA COUNTY Printed on 4/11/2024Page 1 of 1
powered by Legistar™70
Bid Name: Feasibility Study for an African American Holistfc Wellness and Resource Hub for Contra Costa County
RFP #
pg. 1
Contra Costa County
REQUEST FOR PROPOSAL (RFP)
Conduct a Feasibility Study for an
African American Holistic Wellness and Resource Hub
for Contra Costa County
RFP #:
RELEASE DATE: April 24, 2024
Proposal Due Date:
May 24, 2024 NO LATER THAN 3:00 P.M. PDT
Contact: Dr. Kendra Carr
CONTRA COSTA COUNTY
OFFICE OF RACIAL EQUITY AND SOCIAL JUSTICE
1025 ESCOBAR STREET
MARTINEZ, CALIFORNIA 94553
71
Bid Name: Feasibility Study for an African American Holistfc Wellness and Resource Hub for Contra Costa County
RFP #
pg. 2
General Information:
The Contra Costa County (“County”) Office of Racial Equity and Social Justice (“ORESJ”) is
seeking proposals from experienced firms to provide the Board of Supervisors with a Feasibility
Study for an African American Holistfc Wellness and Resource Hub for Contra Costa County for
the period of July 1, 2024 to January 31, 2025. An RFP is a process by which the County solicits
proposals from Responders who may be subsequently selected to enter into contract for
services with the County.
Please read this entfre packet carefully before creatfng or submitting any response.
Proposal Timeline:
RFP release date: April 24, 2024
Last date to submit written questions: May 8, 2024, no later than 3:00 P.M. PDT
RFP due date: May 24, 2024 no later than 3:00 P.M. PDT
Vendor interview & presentation date: TBD, if needed
Proposal Submission:
• Response to this RFP MUST be submitted electronically through the Bid Sync web site –
NO EXCEPTIONS.
• Late submittals WILL NOT be accepted – NO EXCEPTIONS.
• Fax submittals WILL NOT be accepted – NO EXCEPTIONS.
Proposals will not be accepted after the date and time stated above. Incomplete proposals or
proposals that do not conform to the requirements specified herein will not be considered.
Issuance of the RFP does not obligate the County to award a contract, nor is the County liable for
any costs incurred by the proposer in the preparation and submittal of proposals for the subject
work. The County retains the right to award all or parts of this contract to several bidders, to not
select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration
that the proposer has read the RFP and understands all the requirements and conditions.
Questions:
All questions regarding the proposal will be accepted through the BidSync site only. The deadline
for submitting questions for this RFP is on or before Wednesday, May 8, 2024 no later than 3:00
PM PDT. All questions will be answered and disseminated to those registered on the BidSync
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Bid Name: Feasibility Study for an African American Holistfc Wellness and Resource Hub for Contra Costa County
RFP #
pg. 3
website by Friday, May 10, 2024. Contact customer service if you need technical assistance with
any part of the bid process; support@bidsync.com or call (800) 990-9339.
Table of Contents
Sectfon I: Summary of Funding Opportunity.................................................................................
Sectfon II: Requirements and Qualificatfons...................................................................................
Sectfon III: Instructfons to Responders............................................................................................
Sectfon IV: Scope of Service............................................................................................................
Sectfon V: Evaluatfon and Selectfon Process...................................................................................
Sectfon VI: Billing and Invoicing.......................................................................................................
Exhibits Attachments
• Exhibit A – Statement of Experience • Attachment A – Addenda
Acknowledgement
• Exhibit B – Proposal Price • Attachment B – CCC General Terms
• Exhibit C – Customer References
• Exhibit D – Anti-Collusion Statement
• Exhibit E – CCC Business Opportunity
Registration
Section I – Summary of Funding Opportunity
A. Purpose
The Contra Costa County Office of Racial Equity and Social Justice (ORESJ) is issuing a Request
for Proposals (RFP) # XXX-XXX to solicit the services of an experienced firm to conduct a
Feasibility Study for an African American Holistic Wellness and Resource Hub, to be presented
to the Board of Supervisors in January 2025. Based on the response to this solicitation, the
ORESJ plans to contract with a successful bidder for the period of July 1, 2024 to January 31,
2025 for services described in this RFP.
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The successful bidder will be expected to accomplish the following outcomes:
• Produce a feasibility study that outlines the “what” and the “how” of launching and
sustaining an African American Holistic Wellness and Resource Hub in Contra Costa
County. The study will outline the most pressing needs faced by the African American
community in the County, what services should be housed within the African American
Holistic Wellness and Resource Hub, the location(s) of those services to best serve the
needs of the most vulnerable members of the African American community, and the
initial county investment and total cost to establish the services.
• Facilitate deep engagement with the African American/Black community to ensure that
the feasibility study is a reflection of community members’ experiences and responds to
their most pressing needs for holistic wellness services and resources
• Share regular progress report updates with the Co-Directors of the Office of Racial
Equity and Social Justice and the Steering Committee for the African American Holistic
Wellness and Resource Hub Feasibility Study
• Report the feasibility study findings to the Board of Supervisors, outlining clear next
steps toward establishing an African American Holistic Wellness and Resource Hub in
Contra Costa County
The maximum award available under this solicitatfon is $180,000. Contracts will be structured
on a cost-reimbursement basis.
Bidders with experience in providing services in the described areas, and of the type described
in this document, are invited to submit responses. If you are interested in, and capable of,
providing the requested services by contract with the County, please carefully review this entire
RFP and submit your response as directed in the “Instructions to Responders” section of this
solicitation. This solicitation is not in any way to be construed as an agreement, obligation, or
contract between the County and any party submitting a response, nor will the County pay for
any costs associated with the preparation of any response.
B. Background
Currently, in Contra Costa County, African Americans represent approximately 8.7% of the
population. Racism, inequity, injustice, disparities and harm exist throughout the United States
and, unfortunately, here in Contra Costa County as well. In Contra Costa County, African
American residents experience disproportionate rates of preventable chronic illnesses such as
heart disease, obesity, cancer as well as most recently, COVID -19. Racial and ethnic disparities
in health outcomes, the criminal justice system, educational achievement, and social service
metrics are present in Contra Costa County. These disparities have been well-documented in
reports issued by the Contra Costa Racial Justice Task Force/Oversight Body , First Five Contra
Costa, Kaiser Permanente, Contra Costa Health Services, Contra Costa Continuum of Care,
Contra Costa Employment and Human Services Department, and others. For the last several
years, members of the community have been advocating and leading the effort in the County
for the creation of an African American Holistic Wellness and Resource Hub. Recent advocacy
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RFP #
pg. 5
efforts were launched in part by evidentiary findings of the racist and sexist actions of officers
within the Antioch and Pittsburg Police Departments. The findings have led to the direct
involvement of the County District Attorney, the County Public Defender, the State Attorney
General, the FBI, and the Department of Justice.
The high-level mission and vision for the African American Holistic Wellness and Resource Hub,
as expressed through public comment made to the Board of Supervisors, is to host and provide
culturally-relevant and responsive services to eliminate health and wellness disparities. As a
result of services provided through the African American Holistic Wellness and Resource Hub,
African American community members in Contra Costa County will experience greater safety,
connection and belonging, and have greater access to health, mental health and other support
services that meet their immediate needs.
Feasibility Study: Measure X Funding
Brief History of Measure X
On November 3, 2020, Contra Costa County voters approved a countywide 20-year, ½ cent
sales tax increase known as Measure X. The ballot measure stated that the intent of Measure X
is “to keep Contra Costa’s regional hospital open and staffed; fund community health centers,
emergency response; support crucial safety-net services; invest in early childhood services;
protect vulnerable populations; and for other essential county services.” Collect ion of the tax
began on April 1, 2021.
On February 2, 2021, the Board of Supervisors established a Measure X Community Advisory
Board (MXCAB), and from May through August 2021, the MXCAB conducted a community
needs assessment process to review and account for current community needs, strengths, and
resources, and to identify potential strategies to address those needs, as the basis for making
funding recommendations to the Board of Supervisors. The Advisory Board determined five
overarching key areas of need for Contra Costa County communities: (1) Support for mental
well-being (prevention, crisis response); (2) Increase equity and removal of structural barriers;
(3) Ensure equitable access to health care, housing, childcare, income opportunities, and food;
(4) Strengthen supports for residents of all generations; and (5) Creating communities where all
residents feel safe and welcome.
On October 12, 2021, the Board of Supervisors received the MXCAB’s report recommending
funding priorities for Measure X funding allocations. For additional information on all
recommended strategies, see the Measure X Community Advisory Board report to the Contra
Costa County Board of Supervisors and presentation for the October 12, 2021 Board of
Supervisors meeting.
Measure X Allocations and Role of the Steering Committee
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In April 2023, the Board of Supervisors directed that a one-time allocation of $80,000 of Measure
X funds be allocated for the purpose of studying the development of an African American Holistic
Wellness Hub in Contra Costa County.
In October 2023, the Board of Supervisors appointed a 13-member Steering Committee to
oversee the African American Holistic Wellness and Resource Hub (AAHWRH) Feasibility
Study. The community members appointed to the Steering Committee represent each of the five
districts within Contra Costa County and bring lived and professional experiences in behavioral
health, maternal and infant health, parenting/family resources, education, youth services,
economic development, sustainability, and environmental justice. The African American Holistic
Wellness and Resource Hub Feasibility Study Steering Committee co-created this RFP, and a five-
member selection sub-committee will review all proposals submitted in response. Subsequently,
the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee
will make a recommendation to the Equity Committee of the Board of Supervisors for the firm
that they believe will best carry out the scope of services, described in Section I V. Lastly, the
African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee will
receive progress updates as the feasibility study is conducted and provide feedback to the
contractor throughout the seven-month study.
Additional Allocations for African American Wellness and Services
Upon receipt of the Measure X Community Advisory Board’s FY 23 -24 prioritfzed funding
recommendatfons, on December 12, 2023, the Board of Supervisors directed that a one -tfme
allocatfon of $1,000,000 of Measure X funds be allocated for the purpose of suppo rtfng the
“African American Holistfc Wellness and Resource Hub and existfng services” in Contra Costa
County. These funds are an immediate, intermediary step to what is expected to be an
increased, long-term investment in Black communitfes’ overall well-being and holistfc health.
The actfvitfes supported through this funding will help inform the possibilitfes for what will
become housed within the African American Holistfc Wellness and Resource Hub in Contra
Costa County.
Initial Release of a Request for Qualifications (RFQ) to Conduct a Feasibility Study
The County released an RFQ on February 7, 2024 soliciting Statements of Qualifications for
contractors to conduct the feasibility study. Statements were due on March 4, 2024. The County
received one submission. In partnership with the African American Holistic Wellness and
Resource Hub Feasibility Study Steering Committee , the Office of Racial Equity and Social Justice
(ORESJ) determined that additional funding was needed to support the development of a robust,
comprehensive feasibility study to adequately inform the creation and sustainability of the
County’s African American Holistic Wellness and Resource Hub. On March 11, 2024, the Equity
Committee approved a re-issue of the solicitation, though this iteration being an RFP. The ORESJ
will allocate an additional $100,000 to bring the total available contract cost to $180,000
(includes $80,000 Board of Supervisors Measure X allocation and $100,000 from ORESJ’s budget).
As a reminder, the role of the ORESJ is to convene and facilitate the African American Holistic
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pg. 7
Wellness and Resource Hub Feasibility Study Steering Committee, and to provide administrative
and operational oversight of the Feasibility Study.
C. Approach to Proposals
This RFP is intended to elicit well-designed, well-informed, and innovatfve proposals that
maximize the capacitfes and efficiencies of the applicant organizatfons. Applicants are provided
broad latftude in developing their responses to the RFP.
Applicants are advised to ensure that their proposals are complete, clear, detailed, and specific.
Proposals should persuasively demonstrate why the proposed approach is well-designed, well-
informed, feasible, and offers the greatest likelihood for success .
Proposals should readily indicate the Applicant’s subject-matter expertfse, qualificatfons, and
capacity to provide the proposed services; staffing and management plans must be appropriate
and sufficient to manage and complete the tasks proposed; work plans should reflect thoughtiul
planning and experience collaboratfng within a multf-stakeholder context; budgets should be
realistfc and demonstrate experience in completfng multf-faceted, complex projects within
budget; and operatfonal systems – such as human resources, data, financial management,
reportfng – must demonstrate their sufficiency to accomplish the proposed scope over the
contracted period.
D. Period of Agreement
The initfal term will be for a seven-month period from July 1, 2024 to January 31, 2025.
E. Calendar of Events
Event Date
RFP Release date Wednesday, April 24, 2024
Last date to submit written questions Wednesday, May 8, 2024, no later than 3:00
P.M. PDT
Answers/Addendum Issued Friday, May 10, 2024
Proposals due from applications Friday, May 24, 2024 no later than 3:00 P.M.
PDT
Review Process May 28 – May 31, 2024
Notification of recommended award Friday, May 31, 2024
Equity Committee review/approval of
recommended award
Monday, June 17, 2024
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Board of Supervisors review/approval of
recommended award
Tuesday, June 25, 2024
Notice of award decision Tuesday, June 25, 2024
Contract start date Monday, July 1, 2024
F. Correspondence
As of the issuance of this RFP, vendors are specifically directed not to contact County
personnel for meetings, conferences or technical discussions related to this RFP. Failure to
adhere to this policy may result in disqualification of the vendor.
G. Addenda Acknowledgement
All bidders shall acknowledge receipt of any amendments to this bid event by returning a
signed hard copy with the bid. Failure to acknowledge receipt of any amendments may render
the proposal to be non-responsive. Changes to this bid event shall be issued only by the
County. See attachment A.
Section II – Requirements and Qualifications
The County seeks to partner with one or more qualified responder(s) with a proven and
demonstrable track record with delivering community-based assessments of needs and
opportunitfes, including quantftatfve and qualitatfve research, large group facilitatfon, resident
and stakeholder engagement, asset mapping, and cost analyses. Respondents must be able to
clearly artfculate understanding of the demographics, experiences, and needs of diverse, multf-
generatfonal Black communitfes and residents, and demonstrate expertfse in engaging,
communicatfng, partnering, and/or serving the Black community and other marginalized
communitfes of color. Ideal respondents will also have deep experience and understanding of the
communitfes, systems, and social/economic/cultural dynamics of Contra Costa County.
Service History
Ideal proposals will include a documented history of similar projects and/or equivalent service
delivery (i.e. researching and producing complex, countywide assessments and/or evaluatfon
reports), and demonstrate a record of successful completfon of contract deliverables, on-tfme,
and within budget.
Culturally-Responsive Services
Bidder shall have experience with deep and respectful engagement with the Black/African
American community, and indicate overall experience and competency providing culturally-
responsive services to marginalized, underserved communitfes. In order to be considered for
selectfon, firms must describe the competency of their staff to provide culturally-responsive
services.
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Eligibility
Applicants may apply as single entftfes or in partnership (with a Lead Agency identffied). The
Applicant (or Lead Agency) must meet the following criteria:
• Be a registered organizatfon and in actfve standing with the California Secretary of State’s
Office
• Have a valid, current business license, Employer Identfficatfon Number, and be fully
current on all state and local tax filings and payments
• As applicable, hold current state or local licenses, credentfals or certfficatfons required to
provide the services proposed
• Be knowledgeable about, and comply with, all applicable federal, state, and local laws and
regulatfons
• Have a physical address
• Have a proven track record in successfully providing the proposed services
• Have enough staff to carry out the project on the provided tfmeline
• Have commercial general liability insurance
Bidders must have the capability and experience to perform the scope of services. If your firm
would like to submit a proposal, but cannot perform all required services, you are encouraged to
hire sub-consultfng firms to have a team that would complement/supplement your firm’s
capabilitfes or join prospectfve firm teams.
Section III – Instructions to Responders
All proposals shall include the following information, organized as separate sections of the
proposal. The proposal should be concise and to the point.
A. Format
Respondents shall submit proposals which are concise, and which specifically respond to the
specifications posted in this RFP. Each proposal shall be submitted with a cover letter signed
by an authorized person and the following documents:
• Cover Letter – Signed by an authorized representative of the company
• Table of Contents
• Proposal Narrative (additional details and instructions in the subsection below)
• Resumes of key persons who will be assigned to the project
• Statement of Experience – See Exhibit A
• Proposal Price – See Exhibit B
• Customer References – See Exhibit C
• Anti-Collusion Statement – See Exhibit D
• Contra Costa County Business Opportunity Registration Form – See Exhibit E
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• Addenda Acknowledgement – See Attachment A
• Federal, State, and local permits and licenses, as applicable
• Certificate of Insurance
B. Proposal Narrative
Within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilitfes,
experience, approaches and proposed methodologies that demonstrate a clear
understanding of the nature of the work to be performed described in Sectfon IV under
Scope of Service.
I. APPLICANT AGENCY (Suggested Length < 4 pages)
a. Agency History and Overview
• Describe your agency’s history, years in operatfon, current budget, and staff
size. Share your organizatfon’s staff demographics by number and
percentage, and whether or not you possess one or more of the following
Minority Business Enterprise certfficatfons: Woman-owned businesses (WBE),
Minority-owned businesses (MBE), Veteran-owned businesses (VBE or VOSB),
Businesses owned by economically disadvantaged individuals (DBE),
Businesses owned by LGBT individuals (LGBTBE). Also, share whether or not
your organizatfon has any past discriminatfon lawsuits.
• Describe your agency’s primary areas of expertfse, populatfons served,
current geographic service reach, and current core services.
b. Relevant Experience and Expertfse
• Describe your agency’s experience in conductfng feasibility studies, including
experience gathering quantftatfve and qualitatfve data about the needs and
challenges faced by African Americans and other marginalized, underserved
groups.
• Describe your experience with gathering input and expertfse from a variety of
stakeholder groups, partfcularly of African American community members
and impacted residents. Share your experience related to practfcing culturally
responsive and respectiul practfces.
• Describe your agency’s experience and capacity related to coordinatfng
services/programs/studies within multfple sectors.
• Describe your agency’s experience providing analysis of the operatfonal and
fiscal requirements to establish new county, or similarly large-scale, services.
• If you believe your organizatfon is uniquely qualified to provide the
requested services, please explain and describe those unique qualificatfons.
II. APPROACH TO THE PROPOSED SERVICES (Suggested Length < 5 pages)
a. Describe your plan to provide the services described in Sectfon IV: Scope of Services.
b. Describe your approach to conductfng a comprehensive community assessment that
synthesizes existfng data and gathers feedback and input from impacted African
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American community members. Outline the number and type of quantftatfve and/or
qualitatfve methods you will use to conduct the community assessment, as well as
your engagement strategy and outreach plan for collectfng data across the county.
c. Describe the methods you will employ to ensure consistency, coordinatfon, and
communicatfon among all project partners, including the Office of Racial Equity and
Social Justfce and the Steering Committee for the African American Holistfc Wellness
and Resource Hub Feasibility Study.
d. Project Timeline - Include a one-page chart or other visual representatfon that maps
the tfming of actfvitfes needed to conduct the feasibility study as designed.
III. TEAM MEMBER QUALIFICATIONS (Suggested Length < 3 pages)
a. Identffy the team member(s) for this project, including roles and dutfes as related to
this project. Describe team members’ lived and professional experiences related to
the scope of service, their qualificatfons, experience level, and expertfse of each key
team member, including:
o Team leadership/Project Manager
o Indicate who is authorized to negotfate contract terms on behalf of your
organizatfon
o Areas of specializatfon of each key team member
o Related projects key team members have worked on
b. Provide an Organizatfonal Chart of key team members, including subcontractors
c. CVs/resumes of all project-related staff mentfoned by name should be included,
along with job descriptfons for each role. Include as attachments (these will not
count against the total page limit for this sectfon or the full proposal narratfve)
IV. LINE-ITEM BUDGET AND BUDGET NARRATIVE (< 3 pages)
a. Provide a comprehensive line-item budget detailing all costs and providing
underlying computatfons for each line item. Proposed budgets are expected to be
complete, reasonable, cost effectfve, and necessary for the proposed actfvitfes.
Provide sufficient detail on assumptfons, calculatfons, and costs to ensure clear
understanding of proposed funding uses.
b. Indirect costs should not exceed 15% of total request.
c. In narratfve form, detail each line-item cost of the proposed grant, include the basis
for the computatfons, and indicate why this line item is necessary and appropriate.
Ensure that the staffing pattern and costs for personnel are clearly detailed.
C. Customer References
Respondents shall provide a minimum of three (3) letters of references. Each letter must
include the name of the firm, description of services provided, date(s) of services and contract
amount for projects similar to the services requested in this RFP. See Exhibit C.
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D. Licenses and Permits
Respondents shall possess all licenses, registrations and permits required by the State of
California and the County of Contra Costa. Such licenses and permits are to be submitted to
the County with the proposal or prior to the contract signing date.
E. Proposal Expenses
Respondents shall be fully responsible for all costs incurred in the development and
submission of this RFP.
F. Proposer Responsibility
The bidder assumes sole responsibility for the complete effort required in submitting a bid
proposal in response to this RFP. No special consideration will be given after bid proposals
are opened because of a proposer’s failure to be knowledgeable as to all of the requirements
of this RFP.
G. Interpretation
Should any discrepancies, omissions, or doubt as to their meaning be found in the RFP
specifications or requirements, the Respondent shall notify the County in writing through the
BidSync website. The County will send written instructions or addenda to all participants in
the RFP process. The County shall not be responsible for oral interpretations.
H. Reservation
The County reserves the right to do the following at any time and for its own convenience, at
its sole discretion:
• To reject any and all proposals without indicating any reasons for such rejection
• Terminate this RFP and issue a new Request for Proposals anytime thereafter
• Extend any or all deadlines specified in the RFP, including deadlines for accepting
proposals by issuing an Addendum at any time prior to the deadline for receipt of
responses to the RFP
• Procure any services specified in the RFP by other means
• Disqualify any Respondent on the basis of any real or perceived conflict of interest or
evidence of collusion that is disclosed by the proposal or other data available to the
County. Such disqualification is at the sole discretion of the County
• Reject the proposal of any Respondent that is in breach of or in default under any other
agreement with the County
• Reject any Respondent deemed by the County to be non-responsive, unreliable,
unqualified or non-responsible
I. Truth and Accuracy of Representation
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False, misleading, incomplete, or deceptively unresponsive statements in connection with a
proposal shall be sufficient cause for rejection of the proposal.
J. Sub-Contract and Assignment
The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior
written consent of the County, subject to any required state or federal approval, is required
before the Contractor may enter into subcontracts for any work contempl ated under the
Contract, or before the Contractor may assign the Contract or monies due or to become due,
by operation of law or otherwise.
K. Addenda
No one is authorized to amend any of these documents in any respect by an oral statement
or to make any representation or interpretation in conflict with their provisions. Any changes
to these documents will be issued in writing via Addenda to be posted on BidSync website.
L. Addenda Acknowledgement
All addenda shall include an acknowledgement of receipt that must be returned. The addenda
must be signed and attached to the final response. Failure to attach any addendum may result
in the rejection of the response. See Attachment A.
M. Non-Collusion
By submitting a signed proposal, Offeror certifies that there has been no collusion with any
other Offeror. Reasonable grounds for believing Offeror has an interest in more than one
proposal will result in rejection of all proposals in which the Offeror has an interest. Any party
to collusion may not be considered in future proposals for the same or similar work. See
Exhibit D attached.
Section IV – Scope of Service
The Office of Racial Equity and Social Justfce seeks to contract with an eligible entfty that has
expertfse in delivering the services that would culminate in the delivery of a Feasibility Study to
the Board of Supervisors. The Feasibility Study will provide an assessment of the viability,
sustainability, and feasibility of an African American Holistfc Wellness and Resource Hub for the
County. The Feasibility Study shall provide a county-wide community assessment of gaps and
opportunitfes in regard to services and resources currently available to Black residents in the
county, include research on similar models of service hubs and/or centers, identffy potentfal
funders/funding sources, outline optfons for financing development of the facility (facilitfes),
and include an analysis of the technical and financial feasibility of the project. The findings and
recommendatfons in the Feasibility Study will offer guidance to the Board of Supervisors to
assist them in making informed decisions regarding next steps.
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Scope of Service
1. Conduct a community assessment of needs and services in relation to the holistic
health and well-being of Black communities in the Contra Costa County.
Provide a well-informed assessment of the kinds of services, resources and
opportunitfes that are most needed and effectfve in supportfng African American
holistfc wellness. This will include analysis and synthesis of existfng quantftatfve data
sets and reports, as well as qualitatfve data such as feedback and input from
impacted community members and other relevant stakeholders (i.e. formerly
incarcerated, youth, elderly, unhoused, faith-based, those with vulnerable mental
health, those impacted by trauma/abuse), service providers, advocates, and
County/public systems staff. Proposals are expected to outline their community
engagement strategy and outreach plan for collectfng data across the county,
including research methods and actfvitfes (e.g. GIS mapping, surveys, stakeholder
interviews, focus groups, community forums, etc.)
2. Research existing programs and/or models in Contra Costa County or counties with
similar demographics.
Research and assess other effectfve models (from within and/or outside of the
county) of direct service delivery, community wellness programming, and multf-
partner coordinatfon/collaboratfon, partfcularly in relatfon to meetfng the needs of
African American and/or other communitfes of color or underserved communitfes.
Determine the categories of services that should be prioritfzed at the African
American Wellness and Resource Hub based on what currently exists and what is
missing, with an eye toward leveraging resources and services providers already
effectfve in a given region, avoiding redundancy, filling service gaps, and
strengthening coordinatfon and collaboratfon. In the final report, firms are expected
to recommend an effectfve service delivery and partnership model(s) that can guide
the design of the first hub to be located in east county and inform future hubs in
other parts of the county.
3. Research and identify options for hub locations in Contra Costa County for service
delivery, including cost analysis and financing requirements for the initial hub.
Explore viable and appropriate optfons for where services and/or programs can be
delivered and accessed effectfvely, partfcularly in areas that have high concentratfons
of marginalized, vulnerable, and/or hard-to-reach members of African American and
other marginalized, underserved communitfes of color. In additfon to community
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compositfon, consider factors such as level and urgency of needs, existfng service
infrastructure (or lack of), etc. For the initfal hub, identffy 3-4 specific optfons in East
County, and include site descriptfon, the benefits and challenges, and fiscal analysis
of potentfal costs and financing requirements for each optfon. Propose an estfmate
of the total investment needed to start up the initfal hub, and the estfmated annual
cost to sustain overhead, operatfons, and programming. Identffy 3-4 general
locatfons (e.g. citfes, communitfes, and/or neighborhoods) throughout the county
that should be considered for future hubs.
4. Research and assess potential funding and/or partnership opportunities from
public and private organizations for the purpose of sustainability.
Explore current and potentfal funding opportunitfes from local, state and federal
sources, as well as private philanthropy and local health system partners (e.g. Kaiser,
John Muir, Sutter), and offer creatfve and strategic ideas on how to secure and
sustain the necessary long-term funding.
5. Provide a comprehensive report that outlines the findings and recommendations .
At the conclusion of the project period, produce a comprehensive report written in
clear, concise, plain language that is accessible to all Contra Costa residents and
stakeholders that reflects findings gleaned from the actfvitfes described above,
including: quantftatfve and qualitatfve data on greatest needs and challenges faced
by African Americans and other marginalized, underserved groups in Contra Costa
County; input and expertfse of all stakeholders, partfcularly of African American
community members and impacted residents engaged in the process; a thorough
review of the services that already exist and the gaps that need to be filled;
recommendatfons that prioritfze where and how services should be delivered, based
on the urgency of identffied needs and resources available; an analysis of the
operatfng costs and financial requirements to establish, run and sustain the African
American Holistfc Wellness and Resource Hub over the long term; and recommended
specific sites in East County for establishment of the initfal hub to be located, along
with potentfal general locatfons throughout the County worth considering for future
hubs. Present the final comprehensive report at the meetfngs of the African
American Holistfc Wellness and Resource Hub Feasibility Study Steering Committee,
the Equity Committee, and the Board of Supervisors.
Section V – Evaluation and Selection Process
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A. Selection Process
All proposals received will be evaluated by a five-member RFP Review Committee. The
following criteria, listed in no particular order, will be used to evaluate and determine which
vendor best meets the needs of the County:
1. Applicant Agency Overview (15 points)
a. Relevancy of the organizatfon’s mission, services provided and similar projects
completed
b. Examples of completed work are transparent and align with the goals of the
feasibility study
c. Demonstrates a sufficient level of understanding, knowledge, and experience of
the services needed for the development and delivery of a Feasibility Study of an
African American Holistfc Wellness and Resource Hub
d. Demonstrated experience working with stakeholders and community members
within and outside of county/government systems
2. Approach to the Proposed Services (40 points)
a. Applicant’s proposed approach is sufficient to achieve the deliverables and
partnerships required to fully accomplish the scope of service. The proposed
approach provides sufficient clarity and detail regarding actfvitfes, outcomes, and
responsibilitfes.
b. Describes approach to nurturing respect for differences of opinion and/or
experiences, and cultfvatfng shared values and alignment among stakeholders
c. Applicatfon persuasively describes the methods necessary to ensure consistency,
coordinatfon, and communicatfon among all project partners, including the Office
of Racial Equity and Social Justfce and the Steering Committee for the African
American Holistfc Wellness and Resource Hub Feasibility Study.
d. Describes competencies and expertfse needed to establish rapport, trust and
credibility with marginalized, underserved, BIPOC communitfes.
e. Demonstrates a sufficient level of technical knowledge and expertfse for
conductfng feasibility studies, data collectfon methods, and analysis of findings.
3. Team member qualificatfons (15 points)
a. Qualificatfons, lived experiences, expertfse and related projects of staff are
sufficient to deliver on the full scope of work
b. Qualificatfons and credentfals of staff are proper for the dutfes assigned, and
existfng staff meet or exceed these requirements .
c. Demonstrated experience convening community members, stakeholders and
residents and facilitatfng generatfve conversatfons, interviews, and/or focus
groups.
4. Budget and project tfmeline (30 points)
a. Budget is clear, with sufficient detail to assess the reasonability of Applicant’s
(and partner’s, if applicable) costs.
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b. Staffing plan and programmatfc costs are sufficient to achieve the proposed
services.
c. Project tfmeline and schedule tracking are clear
B. Best and Final Offer (BAFO)
The County, at its sole discretion, may request Best and Final Offer (BAFO) from the finalists.
C. Award Agreement
Upon completion of the review period, the County shall notify those Proposers who will be
considered for further evaluation and negotiation. All Proposers so notified may be contacted
for an interview and negotiate in good faith in accordance with direction from the County.
Any delay caused by Proposer's failure to respond to direction from the County may lead to
a rejection of the Proposal.
If the County determines after further evaluation and negotiation, to award the Agreement,
a Professional Services Contract shall be sent to the successful Proposer for the Proposer's
signature. No proposal shall be binding upon the County until after the Agreement is signed
by duly authorized representatives of both Proposer and the County.
D. Proposals are Public Records
California Government Code Section 6250, the Public Records Act, defines a public record as
any writing containing information relating to the conduct of the public’s business prepared,
owned, used or retained by any state or local agency regardless of phy sical form or
characteristics. The Public Records Act provides that public records shall be disclosed upon
request and that any resident has a right to inspect any public record unless the document is
exempted from disclosure.
Unless otherwise compelled by a court order, the County will not disclose any proposal while
the County conducts its deliberative process in accordance with the procedures identified in
this RFP. However, after the County either awards an agreement to a successful Proposer, or
rejects all proposals, the County shall consider each proposal subject to the public disclosure
requirements of the California Public Records Act. Each Proposer is hereby informed that,
upon submittal of its proposal to the County in accordance with this RFP, the proposal
becomes the property of Contra Costa County.
E. Protest Procedures
Protest Policy
Any bidder or proposer who is aggrieved in connectfon with the solicitatfon or award of a
contract may protest to the Purchasing Agent or designee. The protest shall be submitted in
writfng to the Purchasing Agent or designee, within five (5) business days after such aggrieved
person or company knows or should have known of the facts giving rise thereto. Failure to
submit a tfmely protest shall bar consideratfon of a protest.
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Grounds for Protest
The protest shall state all grounds claimed for the protest and include supportfng
documentatfon. Failure to clearly state the grounds for the protest and provide supportfng
documentatfon shall be deemed a waiver of all protest rights.
Protest Procedures
In the event a dispute arises concerning the proposal process prior to the award of the
contract, the party wishing resolution of the dispute shall submit a request in writing to the
attention of:
Dr. Kendra Carr
Office of Racial Equity and Social Justice
Contra Costa County
1025 Escobar Street
Martinez CA, 94553
Section VI – Invoicing and Billing
A. Payment Terms
Contractor shall submit a correct and complete invoice(s) to the County after the County
accepted the deliverables. Payment terms are Net 30 days or best offer, after receipt of
correct invoice.
All bidders must accept the payment terms of Contra Costa County.
B. Rates
Proposer shall submit cost for the items listed on Exhibit B – Proposal Price.
C. Pricing
Price shall be firm fixed for the duration of the contract.
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Exhibit A – Statement of Experience
SECTION A____________________________________________________________________________
Business Name: __________________________________________ Phone #: _____________________
Address: _____________________________________________________________________________
City: __________________________________________________ State: ________ ZIP: _____________
Federal Tax ID #: __________________________ Business License #: _________________________
Business Status:
_____Non Profit Corporation
_____Corporation State of Incorporation:_____________________
_____General Partnership
_____Limited Partnership
_____Sole Proprietorship
Other: __________________________
Name and title of an Officer or owner authorized to sign this proposal and any contract with the County
that may result.
Name: __________________________________________________ Title: ________________________
SECTION B____________________________________________________________________________
Number of years in business under present business name: ____________________________________
Other Business Name(s): ________________________________________________________________
Number of years under prior name if any: _________________________________________________
SECTION C____________________________________________________________________________
Number of years of experience in providing required, equivalent, or related projects: _______________
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SECTION D____________________________________________________________________________
Similar services/projects completed during the last five years?
Period Services $ Amount Paid Location Agency Name
1 - __________________________________________________________________________________
2 - __________________________________________________________________________________
3 - __________________________________________________________________________________
4 - __________________________________________________________________________________
5 - __________________________________________________________________________________
SECTION E__________________________________________________________________________
Have you, or your agency failed or refused to complete a contract? _____ YES ______ No
If yes, explain: _______________________________________________________________________
___________________________________________________________________________________
SECTION F___________________________________________________________________________
Is your firm authorized to do business in the State of California? _____Yes ________No
SECTION G___________________________________________________________________________
Is your firm a State of California registered small business? ______Yes ______No
SECTION H___________________________________________________________________________
Is your firm local Business? ______Yes ______No
SECTION I____________________________________________________________________________
Explain any litigation similar to the services requested by this proposal involving you, or your agency, or
any principal officer(s) thereof:
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_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
SECTION J___________________________________________________________________________
Has your company filed any written declaration for bankruptcy protection, a potential merger or
acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under
the contract? _________ Yes _________ No (if yes, please explain): _____________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
SECTION K__________________________________________________________________________
License Provisions
Has your company changed names or license numbers in the past 10 years? If so, please state reason for
change. Yes_____ No_____
Reason
___________________________________________________________________
SECTION L__________________________________________________________________________
List the names and titles of the key personnel who would be assigned to the Project.
Name Classification
___________________________________ _____________________________________________
___________________________________ _____________________________________________
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___________________________________ _____________________________________________
___________________________________ _____________________________________________
SECTION M__________________________________________________________________________
List all required business and professional licenses that pertain to this Project:
License Number Type Expiration Date
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION N____________________________________________________________________________
Do you and your agency agree to provide additional information as required by the County to make an
informed determination of qualifications? ______ Yes _____ No
By signing this Statement of Experience, you are certifying that all information provided on this form and
contained within your proposal are true, and you acknowledge that if the proposal contains any false
statements, the County may declare any contract or agreement made as a result of the proposal to be
void.
Signature: ________________________________________________ Date: ______________________
Authorized Name: ____________________________________Title: _____________________________
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Exhibit B – Proposal Price
Detail all costs needed to complete the feasibility study by project component, and if applicable,
the source of any additfonal funding that will be leveraged to meet the costs that are included.
Bidders may recreate this form to communicate any informatfon necessary to explain the
proposal price. If you recreate the form, clearly label it as “Exhibit B – Proposal Price”.
Nature of Service To Be Provided Schedule/Date(s) Total Price
Total Proposal Price: _____________________
I have read, understood, and agreed to the terms and conditions of all contents of this RFP. The
undersigned agrees to furnish the service stipulated in the RFP as stated.
SIGNATURE: __________________________________________
NAME: __________________________________________
COMPANY: __________________________________________
ADDRESS: __________________________________________
__________________________________________
TELEPHONE: __________________________________________
DATE: __________________________________________
EMAIL: __________________________________________
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Exhibit C – Customer References
Government Agency/Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Government Agency/Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Government Agency/Organization:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Firm Name: ___________________________________________________________
Authorized Name: _____________________________ Title: ___________________
Authorized Signature: ____________________________ Date: __________________
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Exhibit D – Anti-Collusion Statement
By signing this form, the Bidder agrees that this quote is made without any other
understanding, agreement, or connection with any person, corporation, or firm submitting a
quote for the same purpose and that the quote is in all respects fair and without collusion or
fraud.
IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE QUOTE
REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING
SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE
AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.
NAME OF FIRM: ______________________________________________________________
[Sign in ink in the space provided below]
SIGNED BY: _________________________________________________________________
TITLE: ______________________________________________________________________
ADDRESS: __________________________________________________________________
CITY & STATE: _______________________________________________________________
TELEPHONE: _________________________________________________________________
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Exhibit E – CCC Business Opportunities Registration
Place Holder
See Attached
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Attachment A - Addenda Acknowledgement
TO BE RETURNED WITH REQUEST FOR PROPOSAL
RFP No.: _______________ Title: ________________________________________________
ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)
Addendum #1: _________________ Addendum #3: _____________________
Addendum #2: _________________ Addendum #4: _____________________
Company Name: _____________________________________________________________
Contact Name: ______________________________________________________________
Email Address: ____________________________________________ Phone No.: _________
Address:____________________________________________________________________
___________________________________________________________________________
Authorized Signature: _________________________________________________________
Date: ____________________________________________________________________
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Attachment B – CCC Terms and Conditions
1. Compliance with Law. Contractor is subject to and must comply with all applicable federal, state, and
local laws and regulations with respect to its performance under this Contract, including but not limited
to, licensing, employment, and purchasing practices; and wages, hours, and conditions of employment,
including nondiscrimination.
2. Inspection. Contractor's performance, place of business, and records pertaining to this Contract are
subject to monitoring, inspection, review and audit by authorized representatives of the County, the
State of California, and the United States Government.
3. Records. Contractor must keep and make available for inspection and copying by authorized
representatives of the County, the State of California, and the United States Government, the
Contractor's regular business records and such additional records pertaining to this Contract as may be
required by the County.
a. Retention of Records. Contractor must retain all documents pertaining to this Contract for five
years from the date of submission of Contractor's final payment demand or final Cost Report; for
any further period that is required by law; and until all federal/state audits are complete and
exceptions resolved for this Contract's funding period. Upon request, Contractor must make these
records available to authorized representatives of the County, the State of California, and the United
States Government.
b. Access to Books and Records of Contractor, Subcontractor . Pursuant to Section 1861(v)(1) of
the Social Security Act, and any regulations promulgated thereunder, Contractor must, upon written
request and until the expiration of five years after the furnishing of services pursuant to this
Contract, make available to the County, the Secretary of Health and Human Services, or the
Comptroller General, or any of their duly authorized representatives, this Contract and books,
documents, and records of Contractor necessary to certify the nature and extent of all costs and
charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a
value or cost of $10,000 or more over a twelve-month period, such subcontract must contain a
clause to the effect that upon written request and until the expiration of five years after the
furnishing of services pursuant to such subcontract, the subcontractor must make available to the
County, the Secretary, the Comptroller General, or any of their duly authorized representatives, the
subcontract and books, documents, and records of the subcontractor necessary to verify the nature
and extent of all costs and charges thereunder.
This provision is in addition to any and all other terms regarding the maintenance or retention of
records under this Contract and is binding on the heirs, successors, assigns and representatives of
Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor must include in all
documents and written reports completed and submitted to County in accordance with this Contract, a
separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the
preparation of each such document or written report. This section applies only if the Payment Limit of
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this Contract exceeds $5,000.
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty-
day advance written notice thereof to the other, and may be cancelled immediately by written
mutual consent.
b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this
Contract should Contractor fail to perform properly any of its obligations hereunder. In the event
of such termination, County may proceed with the work in any reasonable manner it chooses. The
cost to County of completing Contractor's performance will be deducted from any sum due
Contractor under this Contract, without prejudice to County's rights to recover damages.
c. Cessation of Funding. Notwithstanding any contrary language in Paragraphs 5 and 11, in the
event that federal, state, or other non-County funding for this Contract ceases, this Contract is
terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties.
Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject
matter of this Contract will be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures . Detailed specifications of operating procedures
and budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing,
billing, or regulatory changes, may be clarified in a written letter signed by Contractor and the
department head, or designee, of the county department on whose behalf this Contract is made. No
written clarification prepared pursuant to this Section will operate as an amendment to, or be considered
to be a part of, this Contract.
8. Modifications and Amendments.
a. General Amendments. In the event that the total Payment Limit of this Contract is less than
$100,000 and this Contract was executed by the County’s Purchasing Agent, this Contract may be
modified or amended by a written document executed by Contractor and the County’s Purc hasing
Agent or the Contra Costa County Board of Supervisors, subject to any required state or federal
approval. In the event that the total Payment Limit of this Contract exceeds $100,000 or this
Contract was initially approved by the Board of Supervisors, this Contract may be modified or
amended only by a written document executed by Contractor and the Contra Costa County Board
of Supervisors or, after Board approval, by its designee, subject to any required state or federal
approval.
b. Minor Amendments. The Payment Provisions and the Service Plan may be amended by a written
administrative amendment executed by Contractor and the County Administrator (or designee),
subject to any required state or federal approval, provided that such administrative amendment may
not increase the Payment Limit of this Contract or reduce the services Contractor is obligated to
provide pursuant to this Contract.
9. Disputes. Disagreements between County and Contractor concerning the meaning, requirements, or
performance of this Contract shall be subject to final written determination by the head of the county
department for which this Contract is made, or his designee, or in accordance with the applicable
procedures (if any) required by the state or federal government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and is governed by, and must be construed in
accordance with, the laws of the State of California.
b. Any action relating to this Contract must be instituted and prosecuted in the courts of Contra Costa
County, State of California.
11. Conformance with Federal and State Regulations and Laws . Should federal or state regulations or
laws touching upon the subject of this Contract be adopted or revised during the term hereof, this
Contract will be deemed amended to assure conformance with such federal or state require ments.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections
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or approvals, or statements by any officer, agent or employee of County indicating Contractor's
performance or any part thereof complies with the requirements of this Contract, or acceptance of the
whole or any part of said performance, or payments therefor, or any combination of these acts, do not
relieve Contractor's obligation to fulfill this Contract as prescribed; nor is the County thereby prevented
from bringing any action for damages or enforcement arising from any failure to comply with any of
the terms and conditions of this Contract.
13. Subcontract and Assignment . This Contract binds the heirs, successors, assigns and representatives
of Contractor. Prior written consent of the County Administrator or his designee, subject to any
required state or federal approval, is required before the Contractor may enter into subcontracts for any
work contemplated under this Contract, or before the Contractor may assign this Contract or monies
due or to become due, by operation of law or otherwise.
14. Independent Contractor Status. The parties intend that Contractor, in performing the services
specified herein, is acting as an independent contractor and that Contractor will control the work and
the manner in which it is performed. This Contract is not to be construed to create the relationship
between the parties of agent, servant, employee, partnership, joint venture, or association. Contractor
is not a County employee. This Contract does not give Contractor any right to participate in any pension
plan, workers’ compensation plan, insurance, bonus, or similar benefits County provides to its
employees. In the event that County exercises its right to terminate this Contract, Contractor expressly
agrees that it will have no recourse or right of appeal under any rules, regulations, ordinances, or laws
applicable to employees.
15. Conflicts of Interest. Contractor covenants that it presently has no interest and that it will not acquire
any interest, direct or indirect, that represents a financial conflict of interest under state law or that
would otherwise conflict in any manner or degree with the perf ormance of its services hereunder.
Contractor further covenants that in the performance of this Contract, no person having any such
interests will be employed by Contractor. If requested to do so by County, Contractor will complete a
“Statement of Economic Interest” form and file it with County and will require any other person doing
work under this Contract to complete a “Statement of Economic Interest” form and file it with County.
Contractor covenants that Contractor, its employees and officials, are not now employed by County
and have not been so employed by County within twelve months immediately preceding this Contract;
or, if so employed, did not then and do not now occupy a position that would create a conflict of interest
under Government Code section 1090. In addition to any indemnity provided by Contractor in this
Contract, Contractor will indemnify, defend, and hold the County harmless from any and all claims,
investigations, liabilities, or damages resulting from or related to any and all alleged conflicts of
interest. Contractor warrants that it has not provided, attempted to provide, or offered to provide any
money, gift, gratuity, thing of value, or compensation of any kind to obtain this Contract.
16. Confidentiality. To the extent allowed under the California Public Records Act, Contractor agrees to
comply and to require its officers, partners, associates, agents and employees to comply with all
applicable state or federal statutes or regulations respecting confidentiality, including but not limited
to, the identity of persons served under this Contract, their records, or services provided them, and
assures that no person will publish or disclose or permit or cause to be published or disclosed, any list
of persons receiving services, except as may be required in the administration of such service.
Contractor agrees to inform all employees, agents and partners of the above provisions, and that any
person knowingly and intentionally disclosing such information other than as authorized by law may
be guilty of a misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract will
be available to all qualified persons regardless of age, gender, race, religion, color, national origin,
ethnic background, disability, or sexual orientation, and that none will be used, in whole or in part, for
religious worship.
18. Indemnification. Contractor will defend, indemnify, save, and hold harmless County and its officers
and employees from any and all claims, demands, losses, costs, expenses, and liabilities for any
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damages, fines, sickness, death, or injury to person(s) or property, including any and all administrative
fines, penalties or costs imposed as a result of an administrative or quasi-judicial proceeding, arising
directly or indirectly from or connected with the services provided hereunder that are caused, or claimed
or alleged to be caused, in whole or in part, by the negligence or willful misconduct of Contractor, its
officers, employees, agents, contractors, subcontractors, or any persons under its direction or control.
If requested by County, Contractor will defend any such suits at its sole cost and expense. If County
elects to provide its own defense, Contractor will reimburse County for any expenditures, including
reasonable attorney’s fees and costs. Contractor’s obligations under this section exist regardless of
concurrent negligence or willful misconduct on the part of the County or any other person; provided,
however, that Contractor is not required to indemnify County for the proportion of liability a court
determines is attributable to the sole negligence or willful misconduct of the County, its officers and
employees. This provision will survive the expiration or termination of this Contract.
19. Insurance. During the entire term of this Contract and any extension or modification thereof,
Contractor shall keep in effect insurance policies meeting the following insurance requirements unless
otherwise expressed in the Special Conditions:
a. Commercial General Liability Insurance. For all contracts where the total payment limit of the
contract is $500,000 or less, Contractor will provide commercial general liability insurance,
including coverage for business losses and for owned and non-owned automobiles, with a minimum
combined single limit coverage of $500,000 for all damages, including consequential damages, due
to bodily injury, sickness or disease, or death to any person or damage to or destruction of property,
including the loss of use thereof, arising from each occurrence. Such insurance must be endorsed
to include County and its officers and employees as additional insureds as to all services performed
by Contractor under this Contract. Said policies must constitute primary insurance as to County,
the state and federal governments, and their officers, agents, and employees, so that other insurance
policies held by them or their self-insurance program(s) will not be required to contribute to any
loss covered under Contractor’s insurance policy or policies. Contractor must provide County with
a copy of the endorsement making the County an additional insured on all commercial general
liability policies as required herein no later than the effective date of this Contract. For all contracts
where the total payment limit is greater than $500,000, the aforementioned insurance coverage to
be provided by Contractor must have a minimum combined single limit coverage of $1,000,000.
b. Workers' Compensation. Contractor must provide workers' compensation insurance coverage
for its employees.
c. Certificate of Insurance. The Contractor must provide County with (a) certificate(s) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the
effective date of this Contract. If Contractor should renew the insurance policy(ies) or acquire
either a new insurance policy(ies) or amend the coverage afforded through an endorsement to the
policy at any time during the term of this Contract, then Contractor must provide (a) current
certificate(s) of insurance.
d. Additional Insurance Provisions. No later than five days after Contractor’s receipt of: (i) a notice
of cancellation, a notice of an intention to cancel, or a notice of a lapse in any of Contractor’s
insurance coverage required by this Contract; or (ii) a notice of a material change to Contractor’s
insurance coverage required by this Contract, Contractor will provide Department a copy of such
notice of cancellation, notice of intention to cancel, notice of lapse of coverage, or notice of material
change. Contractor’s failure to provide Department the notice as required by the preceding
sentence is a default under this Contract
20. Notices. All notices provided for by this Contract must be in writing and may be delivered by deposit
in the United States mail, postage prepaid. Notices to County must be addressed to the head of the
county department for which this Contract is made. Notices to Contractor must be addressed to the
Contractor's address designated herein. The effective date of notice is the date of deposit in the mails
or of other delivery, except that the effective date of notice to County is the date of receipt by the head
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of the county department for which this Contract is made.
21. Primacy of General Conditions. In the event of a conflict between the General Conditions and the
Special Conditions, the General Conditions govern unless the Special Conditions or Service Plan
expressly provide otherwise.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by County
under a new contract following expiration or termination of this Co ntract, and Contractor waives all
rights or claims to notice or hearing respecting any failure to continue purchasing all or any such
services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of, claim or right to the
possession of land or improvements, but does not vest ownership of the land or improvements in the
same person, or if this Contract results in the placement of taxable improvements on tax exempt land
(Revenue & Taxation Code Section 107), such interest or improvements may represent a possessory
interest subject to property tax, and Contractor may be subject to the payment of property taxes levied
on such interest. Contractor agrees that this provision complies with the notice requirements of
Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under
that or any comparable statute.
24. No Third-Party Beneficiaries. Nothing in this Contract may be construed to create, and the parties
do not intend to create, any rights in third parties.
25. Copyrights, Rights in Data, and Works Made for Hire. Contractor will not publish or transfer any
materials produced or resulting from activities supported by this Contract without the express written
consent of the County Administrator. All reports, original drawings, graphics, plans, studies and other
data and documents, in whatever form or format, assembled or prepared by Contactor or Contractor’s
subcontractors, consultants, and other agents in connection with this Contract are “works made for hire”
(as defined in the Copyright Act, 17 U.S.C. Section 101 et seq., as amended) for County, and Contractor
unconditionally and irrevocably transfers and assigns to Agency all right, title, and interest, including
all copyrights and other intellectual property rights, in or to the works made for hire. Unless required
by law, Contractor shall not publish, transfer, discuss, or disclose any of the above -described works
made for hire or any information gathered, discovered, or generated in any way through this Agr eement,
without County’s prior express written consent. If any of the works made for hire is subject to copyright
protection, County reserves the right to copyright such works and Contractor agrees not to copyright
such works. If any works made for hire are copyrighted, County reserves a royalty-free, irrevocable
license to reproduce, publish, and use the works made for hire, in whole or in part, without restriction
or limitation, and to authorize others to do so.
26. Endorsements. In its capacity as a contractor with Contra Costa County, Contractor will not publicly
endorse or oppose the use of any particular brand name or commercial product without the prior written
approval of the Board of Supervisors. In its County-contractor capacity, Contractor will not publicly
attribute qualities or lack of qualities to a particular brand name or commercial product in the absence
of a well-established and widely accepted scientific basis for such claims or without the prior written
approval of the Board of Supervisors. In its County-contractor capacity, Contractor will not participate
or appear in any commercially produced advertisements designed to promote a particular brand name
or commercial product, even if Contractor is not publicly endorsing a product, as long as the
Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the
product by or on behalf of Contra Costa County. Notwithstanding the foregoing, Contractor may
express its views on products to other contractors, the Board of Supervisors, County officers, or others
who may be authorized by the Board of Supervisors or by law to receive such views.
27. Required Audit. (A) If Contractor is funded by $500,000 or more in federal grant funds in any fiscal
year from any source, Contractor must provide to County, at Contractor's expense, an audit conforming
to the requirements set forth in the most current version of Office of Ma nagement and Budget Circular
A-133. (B) If Contractor is funded by less than $500,000 in federal grant funds in any fiscal year from
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any source, but such grant imposes specific audit requirements, Contractor must provide County with
an audit conforming to those requirements. (C) If Contractor is funded by less than $500,000 in federal
grant funds in any fiscal year from any source, Contractor is exempt from federal audit requirements
for that year; however, Contractor's records must be available for and an audit may be required by,
appropriate officials of the federal awarding agency, the General Accounting Office (GAO), the pass -
through entity and/or the County. If any such audit is required, Contractor must provide County with
such audit. With respect to the audits specified in (A), (B) and (C) above, Contractor is solely
responsible for arranging for the conduct of the audit, and for its cost. County may withhold the
estimated cost of the audit or 10 percent of the contract amount, whichever is greater, or the final
payment, from Contractor until County receives the audit from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor,
represents and warrants that it has full power and authority to enter into this Contract and to perform
the obligations set forth herein.
29. No Implied Waiver. The waiver by County of any breach of any term or provision of this Contract
will not be deemed to be a waiver of such term or provision or of any subsequent breach of the same
or any other term or provision contained herein.
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-1105 Agenda Date:4/15/2024 Agenda #:5.
EQUITY COMMITTEE
Meeting Date: April 15, 2024
Subject: Lived Experience Advisory Board stipends and other current ORESJ projects
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Lived Experience Advisory Board stipends and other current ORESJ projects
Presenter: Peter Kim, ORESJ Co-Director
Contact: Peter Kim,peter.kim@oresj.cccounty.us <mailto:peter.kim@oresj.cccounty.us>
Referral History:
At the January 22, 2024 Equity Committee meeting and January 30, 2024 Annual Board Retreat, the ORESJ Co
-Directors provided an update regarding the 2024 office priorities, recruiting strategy and work plan for the
second hiring phase for the ORESJ, and presented a proposal for the structure of the Lived Experience
Advisory Board. To move forward with the development of the Lived Experience Advisory Board, the Equity
Committee requested follow up conversations about the selection process and stipends.
At the March 18, 2024 Equity Committee meeting, the ORESJ Co-Directors, in collaboration with the Core
Committee, prepared updates on the selection process, stipends and timeline for the development of the Lived
Experience Advisory Board (LEAB). The high-level updates included the following elements: Supervisors
select their two respective appointees, with ORESJ offering support and thought partnership; the Co-Directors
convene an ORESJ-led sub-committee to select 10 at-large members; all recommendations go to Equity
Committee for review, and to full Board for approval; LEAB members can earn up to $2400 per year in
stipends and examples of other advisory boards’ compensation models for comparison.
The Equity Committee directed the ORESJ Co-Directors to wait on moving ahead with stipends and gather
more research about how stipends have been administered elsewhere.
Referral Update:
The ORESJ Co-Directors propose to implement Lived Experience Advisory Board stipends as a pilot effort to
establish a feasible and effective model of recognition and compensation for advisory body members,
particularly for those with extenuating circumstances and lived conditions that pose financial barriers for
participation. In research efforts these past few weeks, the ORESJ discovered a range of administrative and
legal (i.e. labor, taxes, reporting) implications that warrant further research. The Co-Directors will continue to
explore what is needed to effectively and responsibly implement a robust stipend policy that is practical,
sustainable, and that does not pose added burden on participants.
Recommendation(s)/Next Step(s):
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File #:24-1105 Agenda Date:4/15/2024 Agenda #:5.
RECEIVE update and PROVIDE direction on next steps.
Fiscal Impact (if any):
The cost of the LEAB stipend pilot program is included in the FY 24-25 ORESJ Budget.
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April 15, 2024: Equity Committee Meeting
ORESJ Lived Experience Advisory Board Updates: Stipends, Timeline
Vision and Purpose of Lived Experience Advisory Board
The Lived Experience Advisory Board (LEAB) will nurture and hold the vision and purpose of the
ORESJ, and function as a space for thought partnership, strategic planning and consensus
building. The ORESJ Directors will lead efforts in designing the LEAB’s structure, role,
responsibilities, and functions, as well as in facilitating the transition process between the Core
Committee and the LEAB.
With feedback from the Equity Committee (March 18, 2024), and in collaboration with the Core
Committee, the ORESJ Co-Directors prepared updates on the stipend proposal and timeline:
Stipends: Best Practices and Recommended Approach
The ORESJ is committed to designing and implementing specific practices that are responsive to
communities who have been historically excluded from full participation in the systems we seek
to improve. Equity is bolstered by community engagement, and removing financial and other
barriers plays a critical role in fostering meaningful participation of individuals who are often
most marginalized from government processes yet directly impacted by its policies and
programs. Asking community members with lower financial resources and limited time to
volunteer their labor, energy, and expertise while employees and representatives of public
systems, service providers, and advocacy organizations receive compensation from their
respective agency or organization for their time and experience ultimately hinders full and open
public participation. It is now an accepted and growing practice across sectors (i.e. education,
research, violence prevention, healthcare, social change enterprises, homelessness, etc.) to
implement practices that remove financial and other barriers so that community members and
residents have increased access to government spaces and can meaningfully engage in public
discussions and decision-making processes, ultimately leading to more equitable and
sustainable policy and program outcomes. Towards this end, the ORESJ’s Lived Experience
Advisory Board will serve as a pilot program to test effective compensation practices for
members and serve as a potential model for other county advisory bodies.
Countywide Advisory Body Participation
Contra Costa County has 90+ advisory bodies and commissions for which community members
are appointed to serve specific terms. The residents who serve on these bodies bring a strong
sense of public service and commitment to particular issues or areas of in terest. These
members provide oversight of county initiatives, develop recommendations, and share real -
time concerns from their communities, and in the process, they often incur expenses (e.g.
transportation, childcare, food, etc.) and sacrifice personal t ime (e.g. family time, taking time
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off work, etc.). These expenses and sacrifices pose a significant barrier to participation for low -
income community members of color and residents with lived and living experiences of systems
harm.
Several Contra Costa County agencies already recognize the value and importance of engaging
community members for whom their policies directly impact and have implemented
reimbursement policies to mitigate barriers. For example, parents who serve on the Head Start
Policy Council receive mileage and childcare reimbursement, as well as dinner/meals , greatly
improving their ability to participate fully while also enhancing their civil service experience
overall.
LEAB Stipends Proposal: A Pilot Program
Grounded in the recommendations for the establishment of the Office of Racial Equity and
Social Justice (ORESJ), presented to the Board of Supervisors in October 2022, the Co-Directors
propose a stipend pilot offering with the following goals:
❑ To explore the impact of providing stipends and implementing other inclusive practices
that mitigate barriers and allow for enhanced, meaningful participation of community
members with lived and living experiences of systems harm
❑ To establish a feasible and effective model of recognition and compensation for advisory
body members, particularly for those with extenuating circumstances and lived
conditions that pose financial barriers for participation.
In our research efforts these past few weeks, we have discovered a range of administrative and
legal (i.e. labor, taxes, reporting) implications that warrant further research. We will continue to
explore what is needed to effectively and responsibly implement a robust stipend policy that is
practical, sustainable, and that does not pose added burden on participants.
LEAB Development Timeline (Revised)
Dates Activities
June 2024 Develop Announcement and Recruiting Materials
July 2024 LEAB Outreach; Receive Applications
August 2024 LEAB Interviews
September 2024 Equity Committee Recommendations
October 2024 LEAB Members Appointed by Board of Supervisors
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ORESJ FY 24-25 Priority Projects: Systems
Equity Committee – April 15, 2024
ORESJ Projects Status Notes/Partnerships
Language Access and Equity Plan In Progress Engaging with Language Justice Experts to develop more
robust plan, Public Health Alliance
Hiring In Progress New Countywide Classifications, begin with Equity Analyst
series
Budget Equity Statements In Progress Provided feedback on each department’s FY 24 -25 budget
equity statements; follow up consultations
Inventory of Countywide Racial Equity
Efforts
In Progress First inter-departmental equity workgroup meeting in early
May 2024
Racial Equity Action Plans Research Phase Seeking depts to pilot designing and adopting a racial equity
action plan
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ORESJ FY 24-25 Priority Projects: Community
Equity Committee – April 15, 2024
ORESJ Projects Status Notes/Partnerships
Feasibility study for African American
Holistic Wellness and Resources Hub
In Progress Monthly meetings with Steering Committee, RFP
release April 2024
Distribution of $1M for existing African
American wellness services
In Progress Seeking community foundation partnership, exploring
county administrative guidelines around RFP
development
Community Grants: organizational
capacity building and healing
In Progress Seeking community foundation partnership, exploring
county administrative guidelines around RFP
development
Increase community engagement on
advisory bodies
In Progress Conducting research and assessing feasibility/training
needed to implement inclusive practices, establish
ORESJ LEAB
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