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Home My WebLink AboutBOARD STANDING COMMITTEES - 03182024 - Equity Cte Agenda PktAGENDA CONTRA COSTA COUNTY Equity Committee Supervisor Federal D. Glover, Chair Supervisor John Gioia, Vice Chair 1025 Escobar St, Martinez | 190 East 4th Street, Pittsburg | https://cccounty-us.zoom.us/j/826591075 72 Call-In: 214 765 0478 Access Code: 544753 10:30 AMMonday, March 18, 2024 The public may attend this meeting in person at either above location . The public may also attend this meeting remotely via Zoom or call-in. Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee. 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to two (2) minutes). 3.RECEIVE and APPROVE the Record of Action from the February 20, 2024 meeting of the Equity Committee, with any necessary corrections . 24-0743 Equity Committee Mtg_Record of Action_2.20.24Attachments: 4.ACCEPT and REFER the amended Racial Justice Oversight Body By-laws for Board of Supervisors Approval. 24-0742 CoCo Revised CLEAN_Racial Justice Oversight Body By-Laws CoCo Revised REDLINE_Racial Justice Oversight Body By-Laws Attachments: 5.RECEIVE updates from the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee and DISCUSS the ORESJ’s recommendation for distributing the allocated $1 million Measure X funds towards the African American Holistic Wellness and Resource Hub and existing services. 24-0744 AAHWRH Steering Committee Bylaws.rev3.6.24 ORESJ Proposal for Administration of $1M for AAHRWH Services Attachments: Page 1 of 2 1 Equity Committee AGENDA March 18, 2024 6.RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice about the development of the Lived Experience Advisory Board . 24-0745 ORESJ Update_LEAB Selection Process, Stipends, TimelineAttachments: 7.The next meeting is currently scheduled for April 15, 2024 at 10:30am. 8.Adjourn General Information This meeting provides reasonable accommodations for persons with disabilities planning to attend a the meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. HOW TO PROVIDE PUBLIC COMMENT: Persons who wish to address the Committee during public comment on matters within the jurisdiction of the Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited by the Committee Chair. Those participating via Zoom should indicate they wish to speak by using the “raise your hand” feature in the Zoom app. Those calling in should indicate they wish to speak by pushing *9 on their phones. Public comments generally will be limited to two (2) minutes per speaker. In the interest of facilitating the business of the Board Committee, the total amount of time that a member of the public may use in addressing the Board Committee on all agenda items is 10 minutes. Your patience is appreciated. Public comments may also be submitted to Committee staff before the meeting by email or by voicemail. Comments submitted by email or voicemail will be included in the record of the meeting but will not be read or played aloud during the meeting. For Additional Information Contact: Kendra Carr, 925-655-2026 Peter Kim, 925-655-2025 Page 2 of 2 2 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-0743 Agenda Date:3/18/2024 Agenda #:3. EQUITY COMMITTEE Meeting Date: March 18, 2024 Subject: Record of Action, February 20, 2024 Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice Referral No: Referral Name: Record of Action Presenter: P. Kim Contact: P. Kim,pkim@oresj.cccounty.us <mailto:pkim@oresj.cccounty.us> Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meetings. Referral Update: Attached for the Committee’s consideration is the draft Record of Action for its February 20, 2024 meeting. Recommendation(s)/Next Step(s): REVIEW and APPROVE the Record of Action. Fiscal Impact (if any): N/A CONTRA COSTA COUNTY Printed on 3/14/2024Page 1 of 1 powered by Legistar™3 Equity Commi+ee Record of Ac3on for February 20, 2024 Commi+ee Members Present: Supervisor Federal D. Glover, Chair; Supervisor John Gioia, Vice Chair Staff Present: Kendra Carr and Peter Kim, Co-Directors of Office of Racial Equity and Social Jus3ce, staff to Commi+ee; Monica Nino, County Administrator; Lara Delaney, Senior Deputy County Administrator; Ann Elliot, Director, Human Services Department; Nicole Bilich, Manager, Human Services Department; Stephanie Rivera, Chief Health Equity Officer, Contra Costa Health Plan; Ellen McDonnell, Public Defender; Alejandra Sanchez, District Representa3ve, BOS District 4; Peter Myer, Deputy Chief of Staff, BOS District 3; Ashleigh Goddard, District Representa3ve, BOS District 3; Jill Ray, District Representa3ve, BOS District 2; Sonia Bustamante, Chief of Staff, BOS District 1. Public A+endees : Gigi Howard; Shantell Owens; Mark McGowan; Benisa Berry; Chinue Fields; Alfonzo Edwards; Cheryl Sudduth; Christy Lam-Julian; Jane Courant; Jose Garcia; Kenneth Robinson; Maria Dominguez; Mariana Moore; Barbara Howard; Phil Arnold; Rachel Rosekind; Rohana Moore; Sara Gurdian; Stephanie Taddeo; Taylor Sims; Traci Fuqua; Wanda Johnson; Zelon Harrison; Mrs. Woods; Dante; Ady; Akili; Auriel; Tina; B & B. 1. Introduc+ons Supervisor Glover convened mee1ng at 10:31 AM. Commi=ee Chairs introduced themselves and staff assigned to the commi=ee, Kendra Carr and Peter Kim, Co-Directors of the Office of Racial Equity and Social Jus1ce (ORESJ). 2. Public comment on any ma+er under the jurisdic3on of the Commi+ee and are not on this agenda (speakers may be limited to two (2) minutes). No comment. 3. RECEIVE and APPROVE the Record of Ac3on for the January 22, 2024 mee3ng of the Equity Commi+ee, with any necessary correc3ons. Supervisor Glover made the mo1on to receive and approve the Record of Ac1on as presented. Supervisor Gioia seconded the mo1on. This item was passed. Public Comment: None. 4. SELECT and DESIGNATE the 2024 Chair and Vice Chair roles for the Equity Commi+ee to submit to the Clerk of the Board. 4 Commi=ee confirmed that Supervisor Glover will remain Equity Commi=ee Chair and Supervisor Gioia will remain Equity Commi=ee Vice Chair for 2024. This item was passed. Public Comment: None. 5. RECEIVE the resignation of Janet Miller Evans from the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee, INTERVIEW Mark McGowan, applicant for the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee and PROVIDE direction on next steps. Resigna1on of Janet Miller Evans was formally announced and submi=ed. Candidate Mark McGowan introduced himself and shared his professional and personal experience as related to his interest, exper1se and qualifica1ons as a steering commi=ee member. Public Comment: Gigi Crowder: supported the nomina1on of Mr. McGowan, recognizing the importance of having black male representa1on on ma=ers pertaining to the health and wellness of African American communi1es. Supervisor Glover made the mo1on to receive the resigna1on of Ms. Miller Evans and appoint Mr. McGowan as the new steering commi=ee member. Supervisor Gioia seconded the mo1on. This item was passed. 6. RECEIVE updates from the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee and DISCUSS the ORESJ’s recommendation for distributing the allocated $1 million Measure X funds towards the African American Holistic Wellness and Resource Hub and existing services. ORESJ presented updates on the feasibility study procurement process. The Request for Qualifica1ons was released on February 7, 2024 with submissions due March 4, 2024. Commi=ee reiterated that while the feasibility study is to look at all of Contra Costa County with an eye towards establishing over 1me mul1ple African American Holis1c Wellness Hubs throughout the county, the first site will be established in East County. Goals for the feasibility study include assessing where largest percentages of African American residents live and to determine where the greatest needs are; explore possible loca1ons and sites, including but not limi1ng ourselves to exis1ng and/or County-owned sites; create an inventory of exis1ng community-based and County services; and assessing cost and equity of the poten1al op1ons. Staff asked for clarity on the focus and disbursement process for the addi1onal $1 million alloca1on for services towards African American holis1c wellness. Commi=ee clarified that these funds are for suppor1ng exis1ng services currently in place as a means to explore current capacity to meet the pressing needs of Black communi1es and to build upon or expand exis1ng 5 services. Commi=ee explained that these funds will be available to service providers countywide but with a par1cular focus on East County, and may be released in 1ered phases. Commi=ee suggested possibly reserving some of the funds to support the launch of the wellness hub, and directed Staff to solicit feedback from Steering Commi=ee. Staff shared a drac of the Steering Commi=ee bylaws for Equity Commi=ee review. Commi=ee provided feedback and language edits, and directed Staff to consult with County Counsel prior to final submission for Board approval. Public Comment: Gigi Crowder: Emphasized that $1M was intended for East County communi1es and their immediate needs, so uneasy with idea of reserving funds for the start up of the hub. Need to meet urgency of moment, similar to COVID, and wants funds to be dispersed with expediency. Expressed that individuals with exper1se need to be involved in disbursement process. Shantell Owens: Urge board to focus funds on East County and on organiza1ons that are already doing work. Reminded group of the trauma and pain experienced from An1och Police Department scandal and from con1nuing police violence in An1och. Expressed a need for healing and dire need for support. Phil Arnold: Encouraged Commi=ee to refrain from coming to solu1ons before the research is done, to not get ahead of feasibility study when making decisions. Decribed the need to address root condi1ons and not just symptoms, and urged the group to remember that the first incident that sparked this advocacy effort was the An1och PD scandal. Auriel: Reminded group of the urgent need in An1och and East County, par1cularly around food insecurity, police accountability, and healing of community trauma. Also expressed need to hold the Commi=ee and ORESJ accountable. Zelon Harrison: Expressed the need for efforts immediately and to distribute these funds now. Agreed that the need is to start with East County but will need to serve whole county. And ul1mately, more funding is needed over 1me, that these one-1me funds are not enough because the crisis facing Black communi1es is not one-1me. Suggested looking at state and federal opportuni1es. Tracy Fuqua: Piecemealing of $1M is concerning, as is the constant men1on of West County. This discussion has always been about immediate release of funds and services in East County. The process of release is too long. What we are experiencing is happening now. We cannot lose sight of the police scandal as the spark and the con1nuing harms happening at this moment. Mariana Moore: Supports idea of moving funds quickly with a focus on East County. Shared that the advocacy has always been for East County, especially in light of racist texts of police. Confused about what is meant about “exis1ng services”? Encourages County to look at both 6 larger, more established organiza1ons, and also the smaller, grassroots organiza1ons that may not be plugged into the County funding processes already. Supervisor Gioia responded: Clarified that there will be a focus on An1och and East County due the clear and pressing need. Also expressed that Black communi1es con1nue to be impacted and have unmet immediate needs in Richmond and other areas of the County that also need to be addressed. Agreed on need to con1nue to raise more funds. Supervisor Glover responded: Clarified that the $1M is not for just East County but there will be a concentra1on on East County and An1och in light of the police scandal, especially on exis1ng services that are already doing work. In terms of loca1on, ini1al central hub will be in East County with future sites in communi1es where there is demonstrated need. Supervisor Gioia added: Regarding a community founda1on serving as contractor to disperse funds, final decisions of funding awards will be made by the Board and not the founda1on. Gigi Crowder: Requested clarity around Steering Commi=ee scope of work regarding the $1M. Reminded the group that the original scope of work was limited to the feasibility study, so asks how has their role expanded? Zelon Harrison: Also expressed the need to be clear on Steering Commi=ee role and if it will be expanded to include the $1M funding procurement. If so, asked if Steering Commi=ee by-laws will reflect responsibili1es beyond the feasibility study. Supervisor Gioia responded: Any changes to the Steering Commi=ee’s scope of responsibility must be approved the by full Board and is beyond the authority of the Equity Commi=ee. Directed Staff to discuss this with the Steering Commi=ee and bring back a recommenda1on to at the next Equity Commi=ee mee1ng. Supervisor Glover made the mo1on to receive the updates. Supervisor Gioia seconded the mo1on. This item was passed. 7. RECEIVE updates from the Co-Directors of the Office of Racial Equity and Social Justice about progress towards hiring staff, developing the proposal for the Lived Experience Advisory Board, and working with county departments on budget equity statements. ORESJ presented updates including: Hiring process is on track, ORESJ is working closely with Human Resources on dracing job descrip1ons. ORESJ is refining selec1on process for Lived Experience Advisory Board, including the eligibility criteria and compensa1on structure. Will present a proposal at next Commi=ee mee1ng. 7 ORESJ has reviewed Budget Equity statements from County departments and is working with select departments on upda1ng and refining those statements. A goal is to eventually develop an Equity Toolkit for departments to use as a resource around strategic planning and decision making. Public Comment: Mariana Moore: Very impressed of the speedy pace of ORESJ, especially as a team of two, but also concerned about the risk of loading more tasks upon this office, so reminded Commi=ee to be mindful of what the office must take on moving forward. The size of the office must be in propor1on to the work they are assigned. Also very excited with the budget equity work that has begun. Sara Gurdian: Very pleased with the priority of budget equity and the work the County has begun around this. Gigi Crowder: Excited with work being done around budget equity, as well. Also hoping there will be a focus on language access, especially given that the County has only 2 threshold languages, despite Richmond being the most diverse city in na1on. The number of Asian languages spoken across the state is quickly growing. Christy Lam-Julian: As an advocate, community member, and mother, she expressed apprecia1on for this space and conversa1on. She has been following the development of ORESJ and expressed thanks to the Co-Directors for taking 1me to talk with her. Supervisor Glover made the mo1on to receive the updates. Supervisor Gioia seconded the mo1on. This item was passed. 8. Next CommiJee mee+ng is currently scheduled for March 18, 2024 at 10:30AM. The March 18, 2024 mee1ng at 10:30AM was confirmed. 9. Adjourn Commi=ee mee1ng was adjourned at 11:46 AM. 8 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-0742 Agenda Date:3/18/2024 Agenda #:4. EQUITY COMMITTEE Meeting Date: March 18, 2024 Subject: Approval of Amendments to the Racial Justice Oversight Body (RJOB) By-laws Submitted For: Esa Ehmen-Krause, Chief Probation Officer Department: Office of Reentry & Justice (ORJ), Probation Department Referral No: Referral Name: Presenter: Patrice Guillory, ORJ Director Contact: Patrice Guillory, ORJ Director, 925-313-4087 Referral History: On September 21, 2023, the Racial Justice Oversight Body (RJOB) reviewed and accepted changes to its By- laws for expanding membership representation and addressing challenges related to recurring instances of lack of quorum. These recommended amendments include: modifying language on membership composition; establishing Alternate Member seats and definition of roles and responsibilities of Alternate Members; establishing one additional voting community-based representative seat to include representation from the behavioral health field; and clarifying language related to quorum challenges. Referral Update: The RJOB is seeking Board Approval of the requested amendments to their By-laws. This primarily involves the expansion of their membership composition to include Board Appointed Alternate Community-based Member seats and the creation of one additional voting Community-based Representative seat. Under the current By-laws, ex-officio members are permitted to have proxies attend RJOB meetings in the member’s absence. The Body wishes to offer a similar alternative for members in the Community-based Representative seats (nine members) through the creation of four (4) new Alternate Community-based Member seats. The four Alternate Members will be non-voting members and would have to meet any of the one qualifications of the existing Community-based Representative Seats. Additionally, the Body is recommending the creation of a 10th Community-based Representative Seat to include representation among the Body’s membership from the local behavioral health field. Below is a summary of the qualifications for one additional Community-Based Member seat: 1.An individual living with a self-disclosed behavioral health condition (i.e. substance use disorder and/or mental health condition); or 2.A family member of an individual living with a behavioral health condition; or 3.A staff representative of a community-based organization (CBO) serving individuals living with behavioral health challenges; or CONTRA COSTA COUNTY Printed on 3/14/2024Page 1 of 2 powered by Legistar™9 File #:24-0742 Agenda Date:3/18/2024 Agenda #:4. 4.A community-based/private licensed behavioral health clinician/practitioner. Recommendation(s)/Next Step(s): ACCEPT and REFER the amended Racial Justice Oversight Body By-laws for Board of Supervisors Approval Fiscal Impact (if any): There is no fiscal impact. CONTRA COSTA COUNTY Printed on 3/14/2024Page 2 of 2 powered by Legistar™10 1 CONTRA COSTA COUNTY RACIAL JUSTICE OVERSIGHT BODY BY-LAWS (Adopted by the Racial Justice Oversight Body on November 4, 2021) Article I – Purpose The Racial Justice Oversight Body (RJOB or Body) was established by the Contra Costa County Board of Supervisors to oversee the implementation of the recommendations made by the Racial Justice Task Force, and accepted, as specified, by the Board of Supervisors.1 Article II – Membership A. Composition: The RJOB shall consist of the following 19 voting members 2 and four (4) non- voting alternates: Ex‐Officio Members: 1. The Sheriff or his designee; 2. The Chief Probation Officer or his designee; 3. The Public Defender or her designee; 4. The District Attorney or her designee; Public Entity Members (appointed by the Board of Supervisors): 5. A representative from the Superior Court, as a non-voting member; 6. A representative from a local law enforcement agency, nominated by the Contra Costa County Police Chiefs’ Association; 7. A representative from the Contra Costa County Office of Education; 8. A representative from a Local School District; 9. A representative from Contra Costa County Health Services Department; Community‐Based Members (appointed by the Board of Supervisors): 1 Item D.8. Contra Costa County Board of Supervisors Meeting. December 4, 2018. Link 1: http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month=12&get_year=2018&dsp=agm&seq=35972 &rev=0&ag=1165&ln=71059&nseq=35992&nrev=0&pseq=35929&prev=0#ReturnTo71059 Link 2 (pdf): http://64.166.146.245/public//print/ag_memo_pdf_popup.cfm?seq=35972&rev_num=0&mode=CUSTOM 2 Racial Justice Oversight Body webpage. https://contra- costa.granicus.com/boards/w/26cad49fec719903/boards/27221 11 2 10. Ten community-based representatives, including: • two members of the Contra Costa Racial Justice Coalition; • two individuals with prior personal criminal or juvenile justice system involvement; • three representatives from community-based organizations (CBO) that work with justice involved populations, including at least one person who works directly with youth; • one representative from a faith-based organization; • one representative that is either a school age young person, or from a CBO who provides services to school age youth; and • one representative that is either an individual living with a self-disclosed behavioral health condition (i.e. substance use disorder and/or mental health condition), or a family member of an individual living with a behavioral health condition, or from a community-based organization (CBO) serving individuals living with behavioral health challenges, or a community-based/private licensed behavioral health clinician/practitioner. Alternate Community‐Based Members (appointed by the Board of Supervisors): 11. Four alternate community-based representatives (non-voting members) who meet any one of the qualifications of a Community-Based Member. B. Terms of Office: Ex-Officio members shall serve during their terms of office or appointment. Members of the Body appointed by the Board of Supervisors—i.e., Public Entity Members, Community-Based Members, and Alternate Community-Based Members (collectively, “Appointed Members”)—shall have two-year terms beginning on the date of appointment by the Board, but shall serve at the pleasure of the Board of Supervisors and may be removed from office by a majority vote of the Board of Supervisors (See Board of Supervisors Resolution No. 2011/497). Members are required to participate in all scheduled quarterly meetings and are expected to regularly participate in at least one (1) Subcommittee throughout the duration of their membership term. C. Resignation: Appointed Members may resign by giving written notice to the Clerk of the Board of Supervisors. D. Vacancies: The Body shall comply with the system for new appointments, resignations, and replacements for Appointed Members as specified by the Contra Costa County Board of Supervisors. Whenever an unscheduled vacancy occurs, the Board of Supervisors will fill the vacancy pursuant to Government Code Section 54974. The term for the incoming member will be to fill the vacancy for the remainder of the original term. E. Absences: Members of the Body who have two (2) consecutive unexcused absences from the scheduled quarterly meetings or who have not fulfilled their duties for a three-month period may be declared inactive by the Body. This inactive seat may be declared vacant and filled by the Board of Supervisors. F. Alternates for Ex-Officio and Public Entity Members: Ex-Officio and Public Entity members of the Body may be represented by an alternate if the member is: (1) a County (or other public entity) 12 3 officer; and (2) authorized to appoint deputies, pursuant to Government Code Section 24101 (or other applicable law). An alternate has all the duties, rights, and responsibilities of the member they represent. G. Alternate Community-Based Members: Alternate Community-Based Members (“Alternate Members”) are non-voting members of the Body appointed by the Board of Supervisors that have all the duties, rights, and responsibilities of other Appointed Members, except voting privileges and they do not count towards a quorum. A Body Chair may designate an Alternate Member to represent an absent Community-Based Member. When an Alternate Member is designated to represent an absent Community-Based Member, the Alternate Member has all the duties, rights, and responsibilities of the member they represent, including voting privileges and counting towards a quorum. The Alternate Member’s designation to represent an absent Community-Based Member shall apply only for the duration of the specific RJOB meeting in which such designation occurs. In filling an unscheduled vacancy of a Community-Based Member, preference shall be given to any Alternate Member with a consistent record of meeting attendance and participation. H. Training Requirements: 1. Members must view the following training videos within 60 days of appointment. • Brown Act and Better Government Ordinance Training Video 3 • Ethics Training 4 2. Members must complete “Training Certification for Members of a County Advisory Body”.5 3. Members must attend any future trainings deemed necessary by the Body or required by law. Article III – Structure A. Officers: The Body shall have two co-chairs: one Ex-officio member and one Appointed Member. The Co-chairs shall be elected by the members of the Body. The Co-Chair(s) will preside at all meetings and proceed with the business of the Body in a manner prescribed in these Bylaws. The Co-chairs will also decide questions of parliamentary procedure as needed. Co-chairs shall serve a term of two (2) years. B. Other Committees: The Body may establish up to three Subcommittees to address specific issues or concerns. 1. Subcommittees may only be composed of Body members. 2. Subcommittees must report back to the Body at the Body’s regularly scheduled meetings. 3 Link https://www.contracosta.ca.gov/7632/Training-Resources 4 Link https://www.contracosta.ca.gov/7632/Training-Resources 5 Contra Costa County Advisory Body Handbook. Contra Costa County Office of the Clerk of the Board. April 2012. Page 86. http://www.co.contra-costa.ca.us/DocumentCenter/View/7614/2102MACHandbook?bidId= 13 4 3. Subcommittee decisions shall be made by vote and governed by voting and quorum rules set forth in these Bylaws. Decisions and voting tallies will be recorded in the meeting summary report. 4. Subcommittees shall not engage in activities that are not within the purpose and responsibilities outlined in these Bylaws and the BOS approved recommendations from the Racial Justice Taskforce. 5. The Subcommittees may recommend policies and decisions falling within their scope of authority to the full Body for approval, however the Subcommittees have no authority to establish policy, make decisions, or hold non-public meetings. 6. Each Subcommittee will function with a Subcommittee Chair(s). The Subcommittees Chair(s) shall be responsible for conducting the Subcommittee’s meetings, developing and distributing agendas, convening any necessary working groups, and ensuring compliance with the Bylaws of the Body. Subcommittee chairs will be elected by the Subcommittee. Article IV – Meetings A. Regular Meetings: Regular meetings of the Body and each Subcommittee shall be held at least once during each calendar year quarter based on a schedule adopted by the Body and that schedule may be changed as needed. In addition, regularly scheduled meetings may be canceled by a majority vote of the Body or, for lack of business or lack of a quorum, by the Chair(s). B. Special Meetings: Special meetings of the Body or any other committees may be called by the Chair(s) at any time. Such meetings shall be called in accordance with the provisions of the Brown Act and the Contra Costa County Better Government Ordinance. C. Quorum: A quorum of the Body shall be a majority of the members, or their alternates. A quorum of a Subcommittee shall be a majority of the Body members, or their alternates, assigned to the Subcommittee. A “majority” of the members means more than half of the authorized (non-alternate) members, including any alternates designated to represent an absent member, whether or not all of the authorized member positions have been filled. Alternate Members do not count towards a quorum except when such alternates are designated to represent absent members. Because the Body has nineteen (19) authorized member positions, a quorum exists when at least ten (10) members, or their alternates, are present. No action shall be taken unless a quorum of members is present for a meeting. If a quorum is not present, the meeting must be adjourned to the next regular meeting. If a quorum is lost during the course of a meeting, following the loss of the quorum the remaining members present must adjourn to the next regularly scheduled meeting. D. Voting: Each voting member of the Body or any Subcommittee has one vote, and a majority vote of the voting members present at a meeting is needed to pass a motion. Alternate Members do not have voting privileges except when the alternate member is designated to represent an absent voting member. Under such circumstances, the Alternate Member will have the same voting rights as the member that they represent. No action can be taken without quorum. 14 5 E. Conflict of Interest: A member of the Body must 6 1. Avoid even the appearance of a conflict of interest. 2. Serve the needs and wishes of all citizens equally without regard for wealth. 3. Perform duties fairly, free from bias caused by financial interests of one’s self or supporters. 4. As a general rule, no member shall participate as a member in any discussion or voting if doing so would constitute a conflict of interest. F. Order of Business: The regular order of business of the Body or any other Subcommittee shall be: 1. Call to order 2. Public comment on unagendized items within the Body’s (or Subcommittee’s) jurisdiction 3. Approve Record of Action from prior meeting 4. Consideration and action on agenda items 5. Adjournment G. Public Access: All meetings of the Body and its Subcommittees shall be open and accessible to the general public and held in accordance with the Ralph M. Brown Act and the Contra Costa County Better Government Ordinance. Opportunity for public comment will be included in each agenda item. In the interest of facilitating the business of the Body or standing committee, the Chair(s) may set in advance of the presentation of public input reasonable time limits for oral presentation. Article V – Administration The Office of Reentry and Justice, in collaboration with the County Administrator’s Office, shall provide the Body with support staff until the Office of Racial Equity and Social Justice is operational. Support staff shall compile and distribute Body and Subcommittee meeting notices and agendas, and maintain all records. Members of the Body shall serve without compensation and shall not receive reimbursement for any expenses incurred while conducting official business. Article VI – Changes to Bylaws The provisions of these Bylaws may be altered, amended or repealed by the Body, within the limitations imposed by the Brown Act, the Contra Costa County Better Government Ordinance and the policies of the Contra Costa County Board of Supervisors. No such alteration, amendment or repeal shall be effective unless and until the change has been approved by the Board of Supervisors. 6 Resolution No. 2002/376: Board Policies Concerning Conflicts of Interest and Open Meeting Requirements (Appendix 5 of the Advisory Body Handbook) 15 1 CONTRA COSTA COUNTY RACIAL JUSTICE OVERSIGHT BODY BY‐LAWS (Adopted by the Racial Justice Oversight Body on November 4, 2021) Article I – Purpose The Racial Justice Oversight Body (RJOB or Body) was established by the Contra Costa County Board of Supervisors to oversee the implementation of the recommendations made by the Racial Justice Task Force, and accepted, as specified, by the Board of Supervisors.1 Article II – Membership A. Composition: The RJOB shall consist of the following 198 voting members2 and four (4) non‐ voting alternates: Ex‐Officio Members: 1. The Sheriff or his designee; 2. The Chief Probation Officer or his designee; 3. The Public Defender or her designee; 4. The District Attorney or her designee; Other Appointed Public Entity Members (appointed by the Board of Supervisors): 5. A representative from the Superior Court, as a non‐voting member; 6. A representative from a local law enforcement agency, nominated by the Contra Costa County Police Chiefs’ Association; 7. A representative from the Contra Costa County Office of Education; 8. A representative from a Local School District; 9. A representative from Contra Costa County Health Services Department; 1 Item D.8. Contra Costa County Board of Supervisors Meeting. December 4, 2018. Link 1: http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month=12&get_year=2018&dsp=agm&seq=35972 &rev=0&ag=1165&ln=71059&nseq=35992&nrev=0&pseq=35929&prev=0#ReturnTo71059 Link 2 (pdf): http://64.166.146.245/public//print/ag_memo_pdf_popup.cfm?seq=35972&rev_num=0&mode=CUSTOM 2 Racial Justice Oversight Body webpage. https://contra‐ costa.granicus.com/boards/w/26cad49fec719903/boards/27221 16 2 Appointed Community‐Based Members (appointed by the Board of Supervisors): 10. Nine Ten community‐based representatives, including: • two members of the Contra Costa Racial Justice Coalition, ; • two individuals with prior personal criminal or juvenile justice system involvement, ; • three representatives from community‐based organizations (CBO) that work with justice involved populations, including at least one person who works directly with youth, ; • one representative from a faith‐based organization, ; and • one representative that is either a school age young person, or from a CBO who provides services to school age youth.; and • one representative that is either an individual living with a self‐disclosed behavioral mental health condition (i.e. substance use disorder and/or mental health condition), or a family member of an individual living with a mentalbehavioral health condition, or from a community‐based organization (CBO) serving individuals living with mentalbehavioral health challenges, or a community‐based/private licensed/ mentalcertified behavioral health clinician/practitioner. Alternate Community‐Based Members (appointed by the Board of Supervisors): •11. Four alternate community‐based representatives (non‐voting members) who meet any one of the qualifications of a Community‐Based Member. (non‐voting) representative alternates that would otherwise meet the aforementioned qualifications as described for the nine voting community‐based representatives. B. Terms of Office: Ex‐Officio and Other Appointed members shall serve during their terms of office or appointment. Members of the Body appointed by the Board of Supervisors—i.e., Public Entity Members, Community‐Based Members, and Alternate Community‐Based Members (collectively, “Appointed Members”)— shall have two‐year terms beginning on the date of appointment by the Board, but shall serve at the pleasure of the Board of Supervisors and may be removed from office by a majority vote of the Board of Supervisors (See Board of Supervisors Resolution No. 2011/497). Members are required to participate in all scheduled quarterly meetings and are expected to regularly participate in at least one (1) Subcommittee throughout the duration of their membership term. C. Resignation: Any appointed member Appointed Members may resign by giving written notice to the Clerk of the Board of Supervisors. D. Vacancies: The Body shall comply with the system for new appointments, resignations, and replacements for Appointed Members as specified by the Contra Costa County Board of Supervisors. Whenever an unscheduled vacancy occurs, the Board of Supervisors will fill the vacancy pursuant to Government Code Section 54974. The term for the incoming member will be to fill the vacancy for the remainder of the original term. Absences: Members of the Body who have two (2) consecutive unexcused absences from the scheduled quarterly meetings or who have not fulfilled their duties for a three‐month period may be declared inactive by the Body. This inactive seat may be declared vacant and filled by the Board of Supervisors. 17 3 E. E. F. Alternates for Ex‐Officio and Public Entity Members: Ex‐Officio and Other Appointed Public Entity members of the Body may be represented by an alternate if the member is: (1) a County (or other public entity) officer; and (2) authorized to appoint deputies, pursuant to Government Code Section 24101 (or other applicable law). An alternate has all the duties, rights, and responsibilities of the member they represent. F. G. Alternate Community‐Based Members: Non‐Voting Alternates: Non‐voting alternates Alternate Community‐Based Members (“Alternate Members”) are non‐voting members of the Body appointed by the Board of Supervisors and hasthat have all the duties, rights, and responsibilities of other the Appointed Members, except voting privileges and they do not count towards a quorum, apart from voting privileges. A Body Chair may designate an Alternate Member to represent an absent Community‐Based Member. When an Alternate Member is designated to represent an absent Community‐Based Member, the Alternate Member has all the duties, rights, and responsibilities of the member they represent, including voting privileges and counting towards a quorum. The Alternate Member’s designation to represent an absent Community‐Based Member shall apply only for the duration of the specific RJOB meeting in which such designation occurs. G. In filling an unscheduled vacancy of an Appointed Membera Community‐Based Member, preference shall be given to any non‐voting alternate members who have Alternate Member with a consistent record of meeting attendance and participation. H. Training Requirements: 1. Members must view the following training videos within 60 days of appointment. • Brown Act and Better Government Ordinance Training Video3 • Ethics Training4 2. Members must complete “Training Certification for Members of a County Advisory Body”.5 3. Members must attend any future trainings deemed necessary by the Body or required by law. Article III – Structure 3 Link https://www.contracosta.ca.gov/7632/Training‐Resources 4 Link https://www.contracosta.ca.gov/7632/Training‐Resources 5 Contra Costa County Advisory Body Handbook. Contra Costa County Office of the Clerk of the Board. April 2012. Page 86. http://www.co.contra‐costa.ca.us/DocumentCenter/View/7614/2102MACHandbook?bidId= 18 4 A. Officers: The Body shall have two co‐chairs: one Ex‐officio member and one Appointed memberMember. The Co‐chairs shall be elected by the members of the Body. The Co‐Chair(s) will preside at all meetings and proceed with the business of the Body in a manner prescribed in these Bylaws. The Co‐chairs will also decide questions of parliamentary procedure as needed. Co‐chairs shall serve a term of two (2) years. B. Other Committees: The Body may establish up to three Subcommittees to address specific issues or concerns. 1. Subcommittees may only be composed of Body members. 2. Subcommittees must report back to the Body at the Body’s regularly scheduled meetings. 3. Subcommittee decisions shall be made by vote and governed by voting and quorum rules set forth in these Bylaws. Decisions and voting tallies will be recorded in the meeting summary report. 4. Subcommittees shall not engage in activities that are not within the purpose and responsibilities outlined in these Bylaws and the BOS approved recommendations from the Racial Justice Taskforce. 5. The Subcommittees may recommend policies and decisions falling within their scope of authority to the full Body for approval, however the Subcommittees have no authority to establish policy, make decisions, or hold non‐public meetings. 6. Each Subcommittee will function with a Subcommittee Chair(s). The Subcommittees Chair(s) shall be responsible for conducting the Subcommittee’s meetings, developing and distributing agendas, convening any necessary working groups, and ensuring compliance with the Bylaws of the Body. Subcommittee chairs will be elected by the Subcommittee. Article IV – Meetings A. Regular Meetings: Regular meetings of the Body and each Subcommittee shall be held at least once during each calendar year quarter based on a schedule adopted by the Body and that schedule may be changed as needed. In addition, regularly scheduled meetings may be canceled by a majority vote of the Body or, for lack of business or lack of a quorum, by the Chair(s). B. Special Meetings: Special meetings of the Body or any other committees may be called by the Chair(s) at any time. Such meetings shall be called in accordance with the provisions of the Brown Act and the Contra Costa County Better Government Ordinance. C. Quorum: A quorum of the Body shall be a majority of the members, or their alternates. A quorum of a Subcommittee shall be a majority of the Body members, or their alternates, assigned to the Subcommittee. A “majority” of the members means more than half of the authorized (non‐alternate) members, including any authorized alternates present fordesignated to represent an absent member, whether or not all of the authorized member positions have been filled. Alternate Members do not count towards a quorum except when such alternates are designated to represent absent members. Because the Body has nineteen (19) authorized member positions, a quorum exists when at least ten (10) members, or their alternates, are present. No action shall be taken unless a quorum of members is present for a meeting. If a quorum is not present, the meeting must be adjourned to the next regular meeting. If a quorum 19 5 is lost during the course of a meeting, following the loss of the quorum the remaining members present must adjourn to the next regularly scheduled meeting. D. Voting: Each voting member of the Body or any Subcommittee has one vote, with the exception of non‐voting alternate members, and a majority vote of the voting members present at a meeting is needed to pass a motion. Alternate Members do not have voting privileges except when the alternate member is designated to represent an absent voting member. Under such circumstances, the Alternate Member will have the same voting rights as the member that they represent. No action can be taken without quorum. E. Conflict of Interest: A member of the Body must6 1. Avoid even the appearance of a conflict of interest. 2. Serve the needs and wishes of all citizens equally without regard for wealth. 3. Perform duties fairly, free from bias caused by financial interests of one’s self or supporters. 4. As a general rule, no member shall participate as a member in any discussion or voting if doing so would constitute a conflict of interest. F. Order of Business: The regular order of business of the Body or any other Subcommittee shall be: 1. Call to order 2. Public comment on unagendized items within the Body’s (or Subcommittee’s) jurisdiction 3. Approve Record of Action from prior meeting 4. Consideration and action on agenda items 5. Adjournment G. Public Access: All meetings of the Body and its Subcommittees shall be open and accessible to the general public and held in accordance with the Ralph M. Brown Act and the Contra Costa County Better Government Ordinance. Opportunity for public comment will be included in each agenda item. In the interest of facilitating the business of the Body or standing committee, the Chair(s) may set in advance of the presentation of public input reasonable time limits for oral presentation. Article V – Administration The Body shall obtain staff support from at the direction of the County Administrator’s Office of Reentry and Justice. The staff will beStaff support shall consist of responsible for the compilation and distribution of Body and Subcommittee meeting notices and agendas. All records shall be maintained by appropriate staff. The Office of Reentry and Justice, in collaboration with the County Administrator’s Office, shall provide the Body with support staff until the Office of Racial Equity and Social Justice is operational. Support staff shall compile and distribute Body and Subcommittee meeting notices and agendas, and maintain all records. 6 Resolution No. 2002/376: Board Policies Concerning Conflicts of Interest and Open Meeting Requirements (Appendix 5 of the Advisory Body Handbook) 20 6 Members of the Body shall serve without compensation and shall not receive reimbursement for any expenses incurred while conducting official business. Article VI – Changes to Bylaws The provisions of these Bylaws may be altered, amended or repealed by the Body, within the limitations imposed by the Brown Act, the Contra Costa County Better Government Ordinance and the policies of the Contra Costa County Board of Supervisors. No such alteration, amendment or repeal shall be effective unless and until the change has been approved by the Board of Supervisors. 21 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-0744 Agenda Date:3/18/2024 Agenda #:5. EQUITY COMMITTEE Meeting Date: March 18, 2024 Subject: African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee, $1 million Measure X Allocation Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice Referral No: Referral Name: African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee, $1 million Measure X Allocation Presenter: K. Carr, ORESJ Co-Director Contact: K. Carr, (925) 655 - 2026 Referral History: At the October 17, 2023 Board of Supervisors meeting, 13 Steering Committee members were appointed to support the development and implementation of the African American Holistic Wellness and Resource Hub Feasibility Study. At the November 13, 2023 Equity Committee meeting, staff to the Committee were directed to convene the Steering Committee and prepare a draft request for qualifications to solicit the services of a firm/consultant to conduct a feasibility study for the creation of an African American Holistic Wellness and Resource Hub to present to the Board of Supervisors. The RFQ was issued and closed on March 4, 2024. Further, the Steering Committee of the African American Holistic Wellness and Resource Hub Feasibility Study developed bylaws, which were reviewed by the Equity Committee at the February 20, 2024 meeting. Revisions were needed. Additionally, at the January 22, 2024 Equity Committee meeting, Chair Glover directed ORESJ Co-Directors to prepare a proposal for distributing the $1 million allocation for the African American Holistic Wellness and Resource Hub for existing services. The ORESJ Co-Directors presented a proposal at the February 20, 2024 Equity Committee meeting and received Equity Committee feedback for revisions. Referral Update: Request for Qualifications Procurement Process for the African American Holistic Wellness and Resource Hub Feasibility Study: By the March 4, 2024 deadline, one response was received. In collaboration with the Steering Committee for the African American Holistic Wellness and Resource Hub Feasibility Study, the ORESJ Co- Directors recommend a re-issue of the request as a Request for Proposals and increase the contract cost to $180,000. The additional $100,000 would come from the FY 23-24 ORESJ budget, in one-time funds. Bylaws: After the February 20, Equity Committee meeting, ORESJ Co-Directors requested a review of the CONTRA COSTA COUNTY Printed on 3/14/2024Page 1 of 2 powered by Legistar™22 File #:24-0744 Agenda Date:3/18/2024 Agenda #:5. bylaws from County Counsel. Bylaws were reviewed, edited and an updated version is attached. Procurement and Distribution Process for $1 Million Measure X Allocation for Existing African American Wellness Services: The ORESJ Co-Directors propose to dedicate funding in two phases: $500K in year 1 and $500K in year 2. The ORESJ Co-Directors have identified 6 priority service categories: mental health, food insecurity, re-entry, youth development, violence prevention/intervention, and healing from police violence. Applications encouraged and accepted from all of Contra Costa County, though services for East County’s most impacted communities will be prioritized. Additional details discussed in the attachment. Recommendation(s)/Next Step(s): RECEIVE updates regarding the RFQ, Bylaws, and $1M Procurement Process, and APPROVE next steps. Fiscal Impact (if any): The contract cost to conduct a feasibility study for the creation of an African American Holistic Wellness and Resource Hub would increase from $80,000 to $180,000. The original $80,000 was allocated by the Board of Supervisors, and the requested increase of $100,000 would come from the FY 23-24 budget of the Office of Racial Equity and Social Justice (one-time funds). CONTRA COSTA COUNTY Printed on 3/14/2024Page 2 of 2 powered by Legistar™23 Contra Costa County African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee BYLAWS I. NAME The name of this committee is the Contra Costa County African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee (“Committee”). The Committee is governed by the Ralph M. Brown Act and the Contra Costa County Better Government ordinance. II. AUTHORITY This Committee was established by the Contra Costa County Board of Supervisors (“Board”) on August 15, 2023 and is governed by these bylaws. The purpose and function of these bylaws are to provide structure and consistency around governance of its members and the regulation of its affairs. III. PURPOSE The purpose of the Committee is to carry out the following: a. Develop a Request for Qualifications for contracted services toward conducting a feasibility study that determines and recommends the purpose, goals, structure, implementation and cost of an African American Holistic Wellness and Resource Hub serving Contra Costa County communities with an initial focus on Antioch/East County. b. Review all submissions, assess for the most qualified applicant, and present a recommendation to the Equity Committee for their recommendation to the Board. IV. MEMBERSHIP The Committee will be composed of thirteen members. a. The members are representatives from the public, selected and appointed by the Board, after recommendations from the Equity Committee. b. The Committee may establish volunteer ad hoc working groups in order to secure specific areas of expertise necessary to meet the objectives of the Committee. c. This is a temporary committee with an anticipated timeline of December 2023 through December 2024. The Equity Committee may make any recommendations for the extension of time for this Committee’s work. V. CONFLICT OF INTEREST No member shall participate as a member in any discussion or voting if doing so would constitute a conflict of interest. 24 VI. QUORUM, VOTING AND DECISION-MAKING All members will have an equal voice in the decision-making process. Each member is entitled to one vote. a. A quorum is established when 7 of the 13 Committee members are present. b. A vote of 7 members of the Committee is required for the adoption of any option, resolution or order and to take any other action deemed appropriate to carry forward the objectives of the Committee. VII. RESIGNATION A member may resign from the Committee at any time by submitting written notice to the County staff (“Staff”) at the Office of Racial Equity and Social Justice, which has been appointed by the Board to manage and support the Committee. The resignation will be effective upon receipt of the written request. Staff shall notify the Board as soon as possible regarding the vacancy. VIII. FILLING VACANCIES Vacancies will be filled as soon as practicable in accordance with Contra Costa County policies and procedures regarding filling commission vacancies. a. In the case of resignations and vacancies, the Committee is able to continue in its role and function as long as quorum of 7 members is met; staff will work with all due diligence to fill the vacancy as soon as possible by working with the Equity Committee and the Board in identifying a replacement, while keeping the Committee apprised of progress with regular updates. IX. MEETINGS AND ATTENDANCE Members of the Committee shall attempt with all due diligence to attend all meetings. If any member of the Committee is unable to attend, they must make reasonable effort to notify Staff prior to the meeting. a. Committee meetings will take place on the second Mondays of each month from 5:30-7:00 PM and take place at the County Administration Building at 1025 Escobar Street, Martinez, CA 94553. If a quorum is not available for a regular meeting, Staff may approve the cancellation of that meeting. b. Additional remote meeting locations throughout the County may be designated, and if so, meeting location addresses will be listed on the published agenda and each location must be open to the public. These will always be in addition to, and not in place of, the primary location of the County Administration Building in Martinez, CA. Regardless of the number of locations for any given meeting, a quorum of the Committee (i.e. 7 members) must participate at all meeting locations in accordance with applicable state law. c. The Brown Act permits individual members of the Committee to participate in Committee meetings by teleconference for “just cause” or due to “emergency circumstances” when certain requirements are met. If any member must attend a meeting virtually (i.e. via Zoom) for a “just cause” or “emergency circumstance” reason, that member must notify Staff prior to the meeting. 25 Members are able to use this option up to two times throughout the year. If a Committee meeting takes place at multiple locations AND less than quorum (i.e. 7 members) is at a single location, then no member will be able to use "just cause” or “emergency circumstance" and participate virtually. X. AGENDA, ADDING ITEMS, URGENCY ITEMS, ORDER OF BUSINESS The agenda and agenda packet for regularly scheduled meetings will be posted on the County’s website and announced and shared via email 96 hours in advance of each meeting. The agenda and agenda packet will also be available for public viewing during the meeting. At a minimum, the agenda must contain the date, time, and locations of the meeting and the items of business to be considered. a. Members may add subjects for inclusion in the agenda so long as they notify Staff at least one week prior to the meeting. Those subjects will be added to the agenda accordingly by Staff, either as items that require discussion and action/approval or as informational items for review and acceptance. b. Subjects proposed for discussion by those who are not Committee members must be submitted to Staff at least two weeks prior to the meeting. Subjects submitted on time will be added under agenda item “Miscellaneous.” At that point in the agenda of the meeting, Committee members will consider if the proposed subjects are relevant to the purpose of the Committee and then take a vote; subjects which receive a majority vote will be discussed. c. Pursuant to Government Code 54954.2(b)(2), the Committee may discuss a non - agenda “Urgency Item” item at a regular meeting only if it is determined that the urgency item requires immediate action and that the need to take action came to the attention of the Committee after the meeting agenda’s posting. Such determination requires a two-thirds vote of the members; or, if less than two- thirds of the members (i.e. 9 members) are present, then a unanimous vote of those members present is required. d. A typical Order of Business at all regular meetings of the Committee will include: • Welcome/Roll Call • Public Comment • Approval of previous meetings notes (i.e. “Record of Action”) • Discussion of items for action/approval • Review and acceptance of informational items • Miscellaneous items • Confirmation of next meeting logistics • Adjournment XI. PUBLIC PARTICIPATION All committee meetings are open to the public and are subject to the Ralph M. Brown Act (Title 5, Division 2, Part 1, Chapter 9, commencing with Section 54950) and Contra 26 Costa’s Better Government Ordinance. Members of the public may address the Committee during public comment portions of the meeting agenda. a. Public comment is limited to three minutes per speaker unless an extension is granted by Staff. If a speaker requires language translation, whether provided by the County or by the speaker, an additional 3 minutes will be given. b. All remarks will be addressed to the Committee as a body and not to any specific members. c. No person, other than a member of the Committee and the person addressing the Committee shall be permitted to enter into any discussion without the permission of Staff. XII. COMPENSATION Members volunteer to serve on the Committee. Members will not receive any compensation for their service. XIII. COUNTY STAFF SUPPORT To the extent possible, Staff appointed by the Board will provide technical and administrative support to the Committee. a. Such support may include serving as secretary of the Committee, keeping accurate and sufficient records of all proceedings; receiving and transmitting all correspondences; maintaining files for all reports, and such other duties as are usually incidental to the staff. b. Staff will keep minutes of each meeting and offer them for Committee approval at the subsequent meeting. c. Staff will reserve meeting locations and see that adequate facilities are provided and are in compliance with the Brown Act and Better Government Ordinance, inclusive of all amendments. XIV. AMENDMENT OF BYLAWS These bylaws may be amended based on the recommendation of the Committee and subject to the approval of the Equity Committee and the Board. Written notice of proposed amendments will be submitted to all members of the Committee at least one week prior to the meeting at which the proposed amendment will be considered. Written notice of the proposed amendment is not required if the propos ed amendment is submitted to the Committee at a regular meeting prior to the meeting at which the amendment is considered. a. Amendments require an affirmative vote of seven (7) members of the Committee. b. At least one time each calendar year, the Committee shall review, discuss, and approve any changes or amendments to the Bylaws. Should any changes or amendments be recommended by the Committee, such changes or amendments shall be presented to the Equity Committee and the Board for approval. ADOPTION AND CERTIFICATION 27 The above bylaws were approved by the Board on _____ and adopted by the Committee on _____,. 28 March 18, 2024: Equity Committee Meeting Agenda ORESJ's draft outline for distributing the allocated $1 million Measure X funds towards the African American Holistic Wellness and Resource Hub and existing services. Vision for African American Holistic Wellness services in Contra Costa County Upon receipt of the Measure X Community Advisory Board’s prioritized funding recommendations, on December 12, 2023, the Board of Supervisors directed that a one-time allocation of $1,000,000 of Measure X funds be allocated for the purpose of supporting the “African American Holistic Wellness Resource Hub and existing services” in Contra Costa County. While advocacy for funds to address the systemic harms experienced by Black communities in the county has taken place for years, the impetus of this funding allocation was the pain and trauma stemming from the text message scandal involving the Antioch and Pittsburg Police Departments. These funds are an immediate, intermediary step to what is expected to be an increased, long-term investment in Black communities’ overall well-being and holistic health. The activities supported through this funding will help inform the possibilities for what will become housed within the African American Holistic Wellness and Resource Hub in Contra Costa County. As described in the Request for Qualifications (RFQ) for a feasibility study of the African American Holistic Wellness and Resource: “The high-level mission and vision for the African American Holistic Wellness and Resource Hub, as expressed through public comment made to the Board of Supervisors, is to host and provide culturally -relevant and responsive services to eliminate health and wellness disparities and to benefit the African American community with supports and tools for education, youth programming, employment, health, mental health, wellness, and housing. As a result of services provide d through the African American Holistic Wellness and Resource Hub, African American community members in Contra Costa County will experience greater safety, connection and belonging, and have greater access to health, mental health and other support services that meet their immediate needs.” The Measure X Community Advisory Board (MXCAB) determined five overarching key areas of need for Contra Costa County communities: (1) Support for mental well-being (prevention, crisis response); (2) Increase equity and removal of structural barriers; (3) Ensure equitable access to health care, housing, childcare, income opportunities, and food; (4) Strengthen supports for residents of all generations; and (5) Creating communities where all residents feel safe and welcome. Procurement and Distribution of Funds 29 ▪ Partner with a local community foundation with extensive experience supporting Black- led and Black-serving organizations to serve as a contracted agency tasked with overseeing and carrying out procurement, selection, and fund distribution responsibilities, which will include a community and resident participatory process that includes review of applications and recommendation of awardees (for Board of Supervisors approval), as well as monitoring of progress and assessing outcomes. ▪ Release the funding in two annual phases: ▪ $500,000 in phase 1 (July 1, 2024 – June 30, 2025) ▪ $500,000 in phase 2 (July 1, 2025 – June 30, 2026) ▪ While applications for funds will be accepted for all of Contra Costa County, programs and initiatives serving East County’s most impacted communities will be prioritized. ▪ These awards are expected to augment and/or expand existing services or programs by increasing capacity (e.g. serve more participants, host additional events, extend program periods). ▪ Based on MXCAB key areas of need, community input, and existing research data, the proposed service/program categories to be prioritized are: ▪ Mental health supports ▪ Food insecurity services ▪ Re-entry support services ▪ Youth development support/services ▪ Violence prevention/intervention services ▪ Community healing, particularly from trauma due to police violence Tentative Timeline for Phase 1 (subject to review for feasibility) Timeline Activities April 15, 2024 Equity Committee approval of contracted community foundation April 23, 2024 Full BOS approval of contracted community foundation May 1, 2024 Contract begins May 8 to June 7, 2024 Solicit applications for funding; train community selection committee June 10 to June 21, 2024 Participatory review and selection process June 17, 2024 Equity Committee receive update of grantees and projects summary July 1, 2024 to June 30, 2025 Phase 1 contract period Role of AAHWRH Steering Committee ▪ Conduct outreach to potential organizations and service providers and encourage them to apply ▪ Receive regular progress reports from contracted foundation (progress reports are delivered to Equity Committee, as well) 30 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-0745 Agenda Date:3/18/2024 Agenda #:6. EQUITY COMMITTEE Meeting Date: March 18, 2024 Subject: Lived Experience Advisory Board Proposal Submitted For: Equity Committee Department: Office of Racial Equity and Social Justice Referral No: Referral Name: LEAB Proposal Presenter: P. Kim, Co-Director ORESJ Contact: P. Kim, Co-Director ORESJ, 925-655-2025 Referral History: At the January 22, 2024 Equity Committee meeting and January 30, 2024 Annual Board Retreat, the ORESJ Co -Directors provided an update regarding the 2024 office priorities, recruiting strategy and work plan for the second hiring phase for the ORESJ, and presented a proposal for the structure of the Lived Experience Advisory Board. To move forward with the development of the Lived Experience Advisory Board, the Equity Committee requested follow up conversations about the selection process and stipends. Referral Update: The ORESJ Co-Directors, in collaboration with the Core Committee, prepared updates on the selection process, stipends and timeline for the development of the Lived Experience Advisory Board (LEAB). The high-level updates include the following proposal: Supervisors select their two respective appointees, with ORESJ offering support and thought partnership; the Co-Directors convene an ORESJ-led sub-committee to select 10 at-large members; all recommendations go to Equity Committee for review, and to full Board for approval; LEAB members can earn up to $2400 per year in stipends; included in the attachment are examples of other advisory boards’ compensation models for comparison. Attachment includes the full proposal. Recommendation(s)/Next Step(s): RECEIVE update and PROVIDE direction on next steps. Fiscal Impact (if any): The cost of the LEAB is included in the FY 24-25 ORESJ Budget. CONTRA COSTA COUNTY Printed on 3/14/2024Page 1 of 1 powered by Legistar™31 March 18, 2024: Equity Committee Meeting ORESJ Lived Experience Advisory Board Updates: Selection Process, Stipends, Timeline Vision and Purpose of Lived Experience Advisory Board The Lived Experience Advisory Board (LEAB) will nurture and hold the vision and purpose of the ORESJ, and function as a space for thought partnership, strategic planning and consensus building. The ORESJ Directors will lead efforts in designing the LEAB’s structure, role, responsibilities, and functions, as well as in facilitating the transition process between the Core Committee and the LEAB. With feedback from the Board of Supervisors (January 30, 2024 Annual Board Retreat) and the Equity Committee (February 20, 2024), and in collaboration with the Core Committee, the ORESJ Co-Directors prepared updates on the selection process, stipend proposal and timeline: ORESJ Lived Experience Advisory Board: Overall Structure, Composition, Goals 32 LEAB Selection Process 1. Community Outreach: Publicize the application process and invite community members to apply for membership. 2. Application Submission: Candidates send their applications to the Clerk of the Board. 3. Application Distribution: The Clerk distributes applications to designated interviewers (i.e. Supervisor district staff for district seat appointments and ad-hoc selection committee for at-large seats). 4. Interviews and Selection: a. District seats: Supervisors and/or district staff interview and appoint their two (2) respective members, with ORESJ lending thought partnership and support b. At-large seats: ORESJ-assembled ad-hoc committee, such as the CORE Committee and/or other community representatives interview and select ten (10) at-large members. 5. Recommendations: Recommendations of all appointed and selected members presented to the Equity Committee for review and discussion. 6. Board Approval: The Equity Committee submits final list of recommended LEAB members for full Board action. ORESJ Definitions of Harm Members of the LEAB will have direct experience with systemic barriers and associated harms. To support the LEAB outreach, application and selection process, the ORESJ Co-Directors will create accessible materials and technical assistance to ensure all stakeholders understand the definition of system- and community-based harm, and its origins in the data gathered in the community-engagement process to establish the ORESJ. System-Inflicted Harm: Harms caused by institutional policies and practices that disproportionately affect historically marginalized and underserved communities. This includes unequal access to services, systemic discrimination, inadequate investment of resources, lack of 33 opportunities to participate in policy- and decision-making, and other practices that create, maintain, and/or exacerbate social, economic, and health inequities. Community-Based Harm: Harm emerging within interpersonal and community interactions producing disproportionate levels of pain, trauma, and loss, particularly among historically marginalized and underserved communities. This includes harassment, intimidation, violence, exclusion, and other harmful experiences stemming from racial, gender -based, economic and other injustices, often a reflection of the ways system -level harm shows up at the community- level. LEAB Stipend Policy Purpose: To maximize full engagement and mitigate barriers to participation, ORESJ will provide stipends to LEAB members in recognition of the time, labor, and expertise they contribute to the following activities: ▪ Regular attendance and active participation in all full body meetings. ▪ Regular attendance and active participation in sub- or adhoc-committee work, or other necessary meetings. This includes co-chairs for preparation and leadership efforts. ▪ Active participation in additional LEAB- and/or ORESJ-related activities, including community outreach and engagement events. 34 Members may earn up to $200/month ($2400/year). Stipends are also meant to offset members’ personal costs incurred for travel, meals, and incidental expenses related to LEAB activities. With the support of the Core Committee, ORESJ reviewed 22 models of advisory bodies that provide compensation to their members in other jurisdictions regionally and throughout the state. Below are models of particular interest due to alignment with ORESJ’s focus on expanding equity and improving the health, safety and well-being of the County’s most vulnerable and impacted communities: 35 LEAB Development Timeline Dates Activities April 2024 Develop Announcement and Recruiting Materials May 2024 LEAB Outreach; Receive Applications June 2024 LEAB Interviews July 2024 Equity Committee Recommendations July 2024 LEAB Members Appointed by Board of Supervisors 36