HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 01222024 - Equity Cte Agenda PktMonday, January 22, 2024
10:30 AM
CONTRA COSTA COUNTY
190 East 4th Street, Pittsburg, CA
11780 San Pablo Avenue, Suite 5, El Cerrito, CA
AGENDA
Equity Committee
Supervisor Federal D. Glover, Chair
Supervisor John Gioia, Vice Chair
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Equity Committee AGENDA January 22, 2024
The public may attend this meeting in person at any above location . The public may also
attend this meeting remotely via Zoom or call-in.
Zoom info and link:
Join from PC, Mac, Linux, iOS or Android: https://cccounty-us .zoom.us/j/82659107572
Call-in info:
Telephone, dial: 1-214-765-0478
Access Code: 544753
Agenda Items: Items may be taken out of order based on the business of the day and preference of the
Committee.
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers
may be limited to two (2) minutes).
3.RECEIVE and APPROVE the Record of Action for the December 18, 2023
meeting of the Equity Committee, with any necessary corrections .
24-0246
Equity Committee Record of Action 12.18.23Attachments:
4.RECEIVE update and PROVIDE DIRECTION on the 2024 priorities, including
special projects, second phase hiring strategy and timeline, as well as the
development of the Lived Experience Advisory Board for the Office of Racial
Equity and Social Justice.
24-0247
Presentation, ORESJ 2024 Priorities
Written Summary, ORESJ 2024 Priorities
Attachments:
5.RECEIVE update and CONSIDER APPROVING the Final Draft Request for
Qualifications reviewed by the Steering Committee for the African American
Holistic Wellness and Resource Hub Feasibility Study.
24-0248
RFQ Final Draft
Revised Timeline of RFQ Process
Attachments:
6.The next meeting is currently scheduled for February 20, 2024.
Adjourn
Staff Persons:
Kendra Carr, 925-655-2026
Peter Kim, 925-655-2025
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Equity Committee AGENDA January 22, 2024
General Information
This meeting provides reasonable accommodations for persons with disabilities planning to attend a the
meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public
records related to an open session item on a regular meeting agenda and distributed by the County to a majority
of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 1025
Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are
also accessible on line at www.co.contra-costa.ca.us.
HOW TO PROVIDE PUBLIC COMMENT:
Persons who wish to address the Committee during public comment on matters within the jurisdiction of the
Committee that are not on the agenda, or who wish to comment with respect to an item on the agenda, may
comment in person, via Zoom, or via call-in. Those participating in person should offer comments when invited
by the Committee Chair. Those participating via Zoom should indicate they wish to speak by using the “raise
your hand” feature in the Zoom app. Those calling in should indicate they wish to speak by pushing *9 on their
phones.
Public comments generally will be limited to two (2) minutes per speaker. In the interest of facilitating the
business of the Board Committee, the total amount of time that a member of the public may use in addressing the
Board Committee on all agenda items is 10 minutes. Your patience is appreciated.
Public comments may also be submitted to Committee staff before the meeting by email or by voicemail.
Comments submitted by email or voicemail will be included in the record of the meeting but will not be read or
played aloud during the meeting.
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-0246 Agenda Date:1/22/2024 Agenda #:3.
EQUITY COMMITTEE
Meeting Date: January 22, 2024
Subject: Record of Action, 12.18.23
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Record of Action
Presenter: K. Carr, Staff to Committee
Contact: K. Carr, (925) 655-2026
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the record need not be
verbatim, it must accurately reflect the agenda and the decisions made in the meetings.
Referral Update:
Attached for the Committee’s consideration is the draft Record of Action for its December 18, 2023 meeting.
Recommendation(s)/Next Step(s):
Fiscal Impact (if any):
CONTRA COSTA COUNTY Printed on 1/18/2024Page 1 of 1
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-0247 Agenda Date:1/22/2024 Agenda #:4.
EQUITY COMMITTEE
Meeting Date: January 22, 2024
Subject: Office of Racial Equity and Social Justice 2024 Priorities
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Office of Racial Equity and Social Justice 2024 Priorities
Presenter: P. Kim and K. Carr, Co-Directors of the Office of Racial Equity and Social Justice
Contact: K. Carr, (925) 655-2026
Referral History:
At the November 13, 2023 Equity Committee meeting, staff to the committee were directed to provide an
update on the hiring strategy and timeline for the next four staff members to join the Office of Racial Equity
and Social Justice (ORESJ). Staff were also directed to provide an update on the establishment of the Lived
Experience Advisory Board (LEAB) and the timeline to transition from the Core Committee to the LEAB. At
the December 18, 2023 Equity Committee meeting, staff to the committee were directed to provide updates in
writing for the next Equity Committee meeting.
Referral Update:
The Co-Directors of the ORESJ will provide an update regarding the 2024 office priorities, recruiting strategy
and work plan for the second hiring phase for the ORESJ, and present a proposal for the structure of the Lived
Experience Advisory Board.
Recommendation(s)/Next Step(s):
ACCEPT the update and PROVIDE feedback on the 2024 priorities, hiring strategy and timeline, proposal for
the structure of the Lived Experience Advisory Board, and budget summary for the Office of Racial Equity and
Social Justice.
Fiscal Impact (if any):
CONTRA COSTA COUNTY Printed on 1/18/2024Page 1 of 1
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Office of Racial Equity
and Social Justice
Dr. Kendra Carr, Co-Director
Peter Kim, Co-Director
Contra Costa County
Equity Committee
January 22, 2024
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Vision and Purpose
Office of Racial Equity and Social Justice's vision is for all
Contra Costa County residents to experience safety,
peace, connection, economic wellbeing, health,
liberation, freedom to be their full selves.
We aim to:
•Increase education, resources, and policies to address
structural racism and its impact on community
residents
•Assess, support, and coordinate racial equity work
within and across county agencies and departments
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)2 13
Land and Labor Acknowledgement
3Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)
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Community
Needs &
Priorities
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)4
System harms
Violence experienced
Community engagement
Advocacy
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Priority Areas (Community focus)
•Landscape analysis of racial inequities experienced by County residents ($50K)
•Feasibility study for African American Holistic Wellness and Resources Hub
($80K)*
•Organizational capacity building and technical assistance grants ($100K)
•Community Healing mini-grants ($100K)
•Assess and increase participation of community members with lived experience
in advisory boards and commissions
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)5 16
Priority Areas (System focus)
•Inventory of racial equity efforts across County departments
($50K)
•Support development of department Budget Equity statements
and Racial Equity Action plans
•Adopt and implement countywide Language Equity Access plan
($200K)
•Assess and strengthen Racial Equity (Implicit Bias) trainings
for County officials, departments,and contractors ($100K)
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)6 17
Office Infrastructure
Operational costs for central office space ($75K)
•technology, furniture, overhead, interdepartmental fees
Data infrastructure, database, dashboard ($100K)
•develop processes and infrastructure for data collection, analysis,
storage and dissemination
•includes a formal mechanism to receive community concerns
and complaints re: racial equity and social justice
Communications strategy and community engagement ($200K)
•develop robust communications and engagement strategy
•conduct community outreach and engagement activities/events
7Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)18
Staffing Priorities
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)8
Reconciliation Coordinator
Language Equity Coordinator
Data Analyst
Policy and Budget Analyst
Historical reconciliation, community
engagement, coordination and response
to resident complaints/concerns
Coordination of Language Equity Plan,
ensure equitable access to county services,
interdepartmental collaboration
Data collection and analysis, evidence-
based reporting,outcomes and impact
evaluation
Policy analysis, budget analysis,strategic
planning, countywide collaboration for
budget equity.
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Lived Experience Advisory Board (LEAB)
Vision and Purpose
•Serve as an advisory group to the ORESJ; provide thought partnership to inform, nurture, and
shape ORESJ’s focus and priorities
•Ensure ORESJ remains informed of and guided by the perspectives and experiences of County
residents who are most impacted and harmed by racial inequities and social injustice
•Provide community members with skills, experiences, and opportunities that prepare them to be
equity leaders in their communities and within the County as staff, partners, and advocates
•Serve as champions and credible messengers for the ORESJ and the larger movement for equity
throughout County
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)9 20
Lived Experience Advisory Board (LEAB)
Board Composition
•19 members total; Contra Costa County residents directly impacted by the categories of harms
highlighted in the Core Committee recommendations report (October 2022)
•10 seats represent five County districts (2 per district),nominated and recommended by the
respective Supervisors
•9 seats will be filled through an open call for interest and recommendations
•All applicants will be interviewed and selected by a Selection Committee comprised of Equity
Committee members and ORESJ Co-Directors.
•2-year appointments,may serve up to 2 terms (4 years total); phased timeline to
avoid mass departures and transitions
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)10 21
Lived Experience Advisory Board (LEAB)
Engagement and Capacity Building
•Prioritize and intentionally engage those with direct lived experience with and/or intimate exposure to
harms and trauma caused by racial inequity and social injustice.
•Provide language access, inclusive practices (i.e.meeting logistics), and a comprehensive onboarding
process, to mitigate barriers and ensure all board members can engage fully and effectively.
•Provide a stipend to all members aimed at promoting participation, removing financial barriers, and
honoring contributions of time, energy, and labor.
•In addition to regular LEAB meetings and responsibilities, offer a stipended Leadership Fellowship to all
board members as a structured opportunity to receive mentorship and training in areas of policy,
budgeting and advocacy.
Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)11 22
Priority Investments
Priority Areas FY 23-24 FY 24-25
Equity Landscape Analysis $50,000 ---
Racial Equity Efforts
Inventory $50,000 ---
Capacity Building Grants $100,000 ---
Community Healing $100,000 ---
Language Equity Plan $200,000 ---
Racial Equity Training ---$100,000
Lived Experience
Advisory Board ---$180,000
Total $500,000 $280,000
12Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)
Office
Infrastructure FY 23-24 FY 24-25
Operational Costs $75,000 ---
Data Infrastructure $100,000 ---
Communications
&Engagement $150,000 $50,000
Total $325,000 $50,000
Total FY 23 -24 $825,000
Total FY 24 -25 $330,000
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Staffing Costs
Hiring Process Timeline
•Determine job classifications, craft job
descriptions (January –February)
•Community outreach and recruitment
(February-March)
•Release job announcement (30
days)(March)
•Interviews & selections (April –May)
•Conditional offer, negotiation and pre-
hiring process (June)
•Employment begins (July)
13Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)
Staff FY 23-24 FY 24-25
Reconciliation
Coordinator --$200,000
Language Equity
Coordinator --$200,000
Data Analyst --$200,000
Policy and
Budget Analyst ---$200,000
Co-Directors (2)$361,364 $581,166
Total $361,364 $1,381,166
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Budget Summary
•FY 23-24 ORESJ budget: $1,836,222 (includes
$600,000 FY 22-23 carry-forward)
•FY 24-25 ORESJ budget: $1,260,000 (100%
Measure X)
•Proposal: Projected carry-forward of $599,858
from FY 23-24 to FY 24-25 to cover the $551,166
difference
•Baseline on-going budget of $1,260,000 dedicated
to staffing costs
•Carry forward one-time funds will be used to
fund proposed priority projects
14Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)
Expenditures FY 23-24 FY 24-25
Priority Areas $500,000 $280,000
Office Infrastructure $325,000 $50,000
Staffing $361,364 $1,381,166
Operations &
Interdepartmental
Charges
$50,000 $100,000
Total Expenditures $1,236,364 $1,811,166
ORESJ Budget $1,836,222 $1,260,000
Difference +$599,858 -$551,166
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Questions and Feedback?
15Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)26
Thank you!
16Office of Racial Equity and Social Justice - FY24-25 Priorities (Equity Committee, 1.22.24)
Office of Racial Equity and Social Justice
1025 Escobar Street, Room 160
Martinez, CA 94553
Kendra Carr, Co-Director
•kendra.carr@oresj.cccounty.us
•(925) 655-2026 office
•(925) 387-9080 mobile
Peter Kim, Co-Director
•peter.kim@oresj.cccounty.us
•(925) 655-2025 office
•(925) 387-9266 mobile
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Date: January 18, 2024
To: Supervisor Federal Glover, District 5 (Committee Chair)
Supervisor John Gioia, District 1 (Committee Member)
Board of Supervisors Equity Committee
From: Kendra Carr and Peter Kim, Co-Directors
Office of Racial Equity and Social Justice (ORESJ)
Re: Summary of ORESJ Spending Priorities for FY 2023-24 and FY 2024-25.
Budget and Spending Priorities
Guided by the Core Committee’s Recommendations for the first 3 years of the ORESJ, and informed
by conversations with County departments, community stakeholders, and the Board of Supervisors
Equity Committee, ORESJ proposes the following spending priorities and estimated annual costs:
Priority Areas with a Community-focus
Conduct landscape analysis of racial inequity and harms in county’s most impacted communities
($50K)
• Open, competitive process to secure a contractor (FY 2023-24)
• Gather and synthesize existing reports, studies, data to inform strategic planning, priorities,
and investments
• Create data dashboard for community members and County staff to access
Steward the process of conducting a Feasibility Study for an African American Holistic Wellness and
Resources Hub ($80K*)
• Open, competitive process to secure a contractor (FY 2023-24)
• Staff the Board appointed Steering Committee to carry out the development and
administration of a Request for Qualifications for a contractor to conduct a feasibility study of
an African American Holistic Wellness and Resources Hub in East County
• *These funds come from Measure X and are in addition to our current ORESJ budget
Provide organizational capacity building and technical assistance grants for emerging, grassroots
organizations ($100K)
• Open, competitive process to secure a philanthropic partner (FY 2023-24)
• Provide small grants to local community-based organizations to support with organizational
capacity building, including but not limited to executive coaching, staff trainings,
infrastructure needs, strengthening fiscal practices, “heal the healer” workshops/activities
Community Healing mini-grants for individuals and resident/community groups ($100K)
• Open, competitive process to secure a philanthropic partner (FY 2023-24)
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• Provide mini-grants to local community members and groups to conduct healing and
restorative activities for those who have experienced harms stemming from racial and social
inequities
• Streamlined, accessible, community-friendly application process to minimize barriers, expedite
funding disbursement, and respond to urgency of need
Assess, strengthen and increase meaningful participation of community members, residents and people
with lived experience on County advisory boards and commissions
• Begin work FY 2023-24 throughout FY 2024-25
• Assess current models, structures, and practices of County advisory bodies in regard to
outreach and participation of community members
• Support these groups to implement more inclusive practices and norms that encourage and
nurture active engagement of those with the critical insight and perspective due to their lived
experiences (i.e. trainings, meeting logistics, stipends, cultural competency)
Priority Areas with a System-focus
Assess and create inventory of racial equity efforts across county departments and communities ($50K)
• Open, competitive process to secure a contractor (FY 2023-24)
• Explore opportunities to support, expand, and leverage existing efforts, and identify gaps and
areas in of need improvement
• Explore current structures and roles with eye toward alignment and potential reorganization
Support the development of Budget Equity Statements and Racial Equity Action Plans per County
department
• Begin work FY 2023-24 throughout FY 2024-25
• Support departments to assess and elevate their Budget Equity Statements as a part of the
annual budgeting process
• Convene and collaborate with an inter-agency team to co-design a Contra Costa County
Racial Equity Action Plan
Oversee adoption and implementation of a countywide Language Equity Access plan ($200K)
• Begin work FY 2023-24 throughout FY 2024-25
• Building off the work of the Gateways for Growth process and its Countywide Language
Equity Plan (first presented to Board in December 2021), further refine and prepare the plan
for adoption and implementation
• Support County departments in ensuring language access equity and greater immigrant
inclusion
Assess and strengthen Racial Equity trainings for all County elected officials, department leaders and
staff, and contractors/vendors ($100K)
• Open, competitive process to secure a contractor (FY 2024-25)
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• Assess current Countywide implicit bias training (participant engagement, satisfaction,
impact) and explore ways to improve the training, refine its scope toward Racial Equity, and
augment with additional in-person training opportunities
Office Infrastructure
Operational costs for the new central office space ($75K)
• Expected to move in March/April (FY 2023-24)
• Technology, office furniture and supplies, overhead (rent, utilities), other county
interdepartmental fees/costs
Data infrastructure, database, dashboard ($100K)
• Open, competitive process to secure a contractor (FY 2023-24)
• Develop processes and infrastructure for data collection, analysis, storage and dissemination
• Develop a formal structure/mechanism to receive community feedback, concerns, complaints,
suggestions and experiences in regard to racial equity and social justice
Communications strategy and implementation ($200K)
• Open, competitive process to secure a contractor (FY 2023-24)
• Develop a robust communications strategy and plan including digital platforms, advertising,
messaging, and content creation
• Design and implement community outreach and engagement strategy including community
conversations/workshops, community events, community-based mobile “pop-up” sites or
offices
Prioritize hiring of staff
• Begin HR process now (January 2024), expect to onboard in July (FY 2024-25)
• 1 Reconciliation Coordinator @ approx. $200K
• 1 Language Equity Coordinator @ approx. $200K
• 1 Data Analyst @ approx. $200K
• 1 Budget/Policy Analyst @ approx. $200K
• 2 Co-Directors @ $581,166 (for both positions)
• Total: $1,381,166M
• For more information, see below.
Lived Experience Advisory Board ($180K)
• Planning and recruitment during Feb-May; board begin convening July (FY 2024-25)
• 19 members, each with direct lived experience with and/or intimate exposure to harms caused
by racial inequity and social injustice
• Includes stipends; capacity building/training fellowship; translation; operational costs
• For more information, see below.
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Staff Hiring Timeline, Process, Priorities
In 2024, ORESJ will focus on prioritizing recruitment for four (4) specific roles that will be integral
and necessary to carry forward the priority area projects outlined above. A key element of the planning
period involves engaging the community, particularly through the involvement of the Core
Committee, in developing job descriptions, crafting interview questions, and aiding in the recruitment
process. The Co-Directors, in collaboration with the County's Human Resources (HR) department,
will lead selection and hiring process, and present summaries of the finalists to the Core Committee
(or LEAB, once established) for their advice and input. The Co-Directors will then make the final
decision, taking into consideration the insights provided. This collaborative approach ensures that the
selection process is comprehensive, engages community experts, and considers multiple perspectives.
The goal is to complete the planning, recruitment, and selection process between January and June
2024 and have the new staff hired and on board by July 2024.
Job Descriptions
Reconciliation Coordinator
• Salary Range: $119,000 - $145,000 (approx. $200,000 – $245,000 full cost) 7AGB
• Key Responsibilities: Developing strategies for historical reconciliation, community engagement,
coordination of and response to resident concerns, policy implementation, and impact
evaluation.
• Qualifications: Background in social justice, strong interpersonal skills, and deep understanding
of equity principles.
Language Equity Coordinator
• Salary Range: $119,000 - $145,000 (approx. $200,000 – $245,000 full cost) 7AGB
• Key Responsibilities: Developing the Countywide Language Equity Plan, ensuring equitable
access to county services, interdepartmental collaboration, and effectiveness analysis.
• Qualifications: Experience in language services, strong project management, and cultural
competency.
Data Analyst
• Salary Range: $77,000 - $120,000 (approx. $130,000 - $200,000 full cost) ADVB
• Key Responsibilities: Data collection and analysis, data dashboard development, evidence-based
reporting, measuring outcomes and impact evaluation.
• Qualifications: Data analysis experience, proficiency in data visualization tools, and strong
analytical skills.
Budget/Policy Analyst
• Salary Range: $77,000 - $120,000 (approx. $130,000 - $200,000 full cost) ADVB
• Key Responsibilities: Policy analysis, budget analysis for racial equity, strategic recommendations,
and collaboration for budgetary equity.
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• Qualifications: Background in public administration, skills in budgeting, knowledge of equity
programs.
Lived Experience Advisory Board Structure, Timeline, Process
Led by ORESJ Co-Directors, this process will be conducted in partnership and with the support of
the CORE Committee and the committee’s strategic planning consultant (CERES). The planning
process to establish a Lived Experience Advisory Board will continue through February 2024, and a
formal proposal and recommendation for the LEAB structure and role will be presented to the Board
of Supervisors Equity Committee in March 2024. LEAB members’ outreach and selection process will
occur from April 2024 through June 2024, with the goal of the LEAB being fully established by July
2024. Preliminary thoughts on the LEAB are:
Purpose and Goals:
• Serve as an advisory group to the ORESJ, functioning as a space for thought partnership, strategic
planning, and consensus-building
• Provide a regular opportunity for community representatives to share feedback (i.e. assess the
performance of ORESJ, provide constructive criticism, suggest changes and improvements)
• Provide insights and ideas to shape ORESJ’s future focus and priorities
• Keep ORESJ informed of and guided by the perspectives and experiences of residents in
CCC who are most impacted and harmed by racial inequities and social injustice
• To offer a moral compass and “temperature check” on community conditions
• Serve as a fellowship or incubator for community members to strengthen skills, acquire
experiences, and build capacities that prepare them to be equity leaders in their communities and
within the County as staff, partners, and advocates.
• To nurture and hold the vision and purpose of ORESJ and carry those into and throughout the
County as a group of informed and active stakeholders, serving as champions and credible
messengers for the ORESJ and the larger movement for equity throughout Contra Costa County.
Board Composition:
• Board will consist of 19 members who must be residents of Contra Costa County (CCC) and be
directly impacted by and/or have had intimate exposure to the categories of harms and trauma
caused by racial and social inequities and highlighted in the Core Committee recommendations
report.
• All applicants will be interviewed and selected by a Selection Committee made up of Equity
Committee members and ORESJ Co-Directors.
• 10 seats will represent the five County districts (two from each district), and filled by candidates
nominated and recommended by Supervisors.
• Remaining 9 seats will be filled by those who applied or were nominated through a countywide
open-call for applicants.
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• Board appointments will be for 2 years, and members may serve up to 2 terms (4 years total) if re-
selected; appointments will be phased and staggered to avoid a mass departure and transition of
members.
• Diversity is essential, and the following characteristics will be considered to ensure the board
reflects CCC’s most impacted communities: age (i.e. multigenerational), race, sexual orientation,
gender identity/expression, language, immigration status, physical ability, mental health,
engagement with the criminal legal system, and other relevant lived experience.
Onboarding and Training:
• Onboarding and training new members will be critical to ensure board members are fully
prepared to participate effectively and have a positive experience. We recognize the importance of
balancing the need for receiving direction, expertise, and strategic advice from the LEAB with
our responsibility for providing mentoring, capacity building, and training.
• Towards this goal, a Leadership Fellowship will be designed to provide structured training and
skills development to LEAB members. This initiative would operate alongside regular LEAB
meetings, offering additional support and learning opportunities. The program will aim to
enhance the capabilities of LEAB members, ensuring they are well-equipped to provide valuable
insights and leadership in their roles.
• We will look to engage a contractor to design and facilitate the Leadership Fellowship, and
propose allocating $100K to the contract.
Engagement:
• We will prioritize language access and inclusive practices to ensure all board members can engage
effectively. This includes providing translation services and considering diverse communication
needs to support full participation from all members.
• Members will be expected to contribute approximately 80 hours annually to LEAB activities:
• 3 hours/meeting, 1 meeting/month, 12 meetings/year = 36 hours total
• 3 hours/community event, 1 event/every other month, 6 events/year = 18 hours/total
• 2 hours/fellowship workshop, 1 workshop/week, 8 weeks = 16 hours
• 1 hour homework/prep per workshop = 8 hours
• .5 hour 1-on-1 mentoring/every other week = 2 hours
• We will provide a stipend to all members aimed at enhancing participation and removing
financial barriers. The intention is to value everyone's time and contributions equally, while
recognizing the very real financial hardship many experience when contributing significant time
and energy on top of their own professional, personal and familial responsibilities. We envision
offering stipends that equal roughly to $30 an hour.
• We acknowledge that providing stipends to County advisory body members is not a
common or regular practice, which is why we propose advocating for a broad change in
County practice and culture regarding compensation for community service and leadership.
This initiative would set a transformative precedent in budgeting and investing in
community and resident participation. Relatedly, we will be exploring how other elements
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such as meeting logistics, selection criteria, and/or training practices can be adjusted to
encourage and ensure broad community participation.
Proposed cost:
• 80 hours total x $30 hr = $2400 stipend per member (x 19 members = $45,600)
• Fellowship contractor = $100,000
• Translation services = $30,000
• Additional operational costs (duplication of materials, refreshments) = $4,400
• Total: $180,000
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CONTRA COSTA COUNTY
Staff Report
1025 ESCOBAR STREET
MARTINEZ, CA 94553
File #:24-0248 Agenda Date:1/22/2024 Agenda #:5.
EQUITY COMMITTEE
Meeting Date: January 22, 2024
Subject: African American Holistic Wellness and Resource Hub Feasibility Study
Submitted For: Equity Committee
Department: Office of Racial Equity and Social Justice
Referral No:
Referral Name: Final Draft Request for Qualifications
Presenter: K. Carr, Staff to the Committee
Contact: K. Carr, (925) 655-2026
Referral History:
At the October 17, 2023 Board of Supervisors meeting, 13 Steering Committee members were appointed to
support the development and implementation of the African American Holistic Wellness and Resource Hub
Feasibility Study. At the November 13, 2023 Equity Committee meeting, staff to the Committee were directed
to convene the Steering Committee and prepare a draft request for qualifications to solicit the services of a
firm/consultant to conduct a feasibility study for the creation of an African American Holistic Wellness and
Resource Hub to present to the Board of Supervisors.
Referral Update:
On December 12, 2023, the Steering Committee for the African American Holistic Wellness and Resource Hub
Feasibility Study met for the first time and their agenda included an initial review on the Draft Request for
Qualifications (RFQ) to solicit the services of a firm/consultant to conduct a feasibility study. At that meeting,
steering committee requested additional time to review and provide written feedback on the draft RFQ. Several
members provided written feedback, which was incorporated into a subsequent draft. On January 4, 2024, the
RFQ Review subcommittee met to review the updated draft, and provided additional feedback. On January 8th,
the Steering Committee for the African American Holistic Wellness and Resource Hub Feasibility Study met
for a final review of the draft RFQ. At that meeting, additional edits were made and the committee voted to
move forward a final draft to the Equity Committee. Attached is the final draft RFQ, along with an
updated/revised timeline.
Recommendation(s)/Next Step(s):
ACCEPT update and CONSIDER approving the final draft Request for Qualifications to solicit a consultant to
conduct a feasibility study for the African American Holistic Wellness and Resource Hub.
Fiscal Impact (if any):
CONTRA COSTA COUNTY Printed on 1/18/2024Page 1 of 1
powered by Legistar™35
Contra Costa County
Office of Racial Equity and Social Justice
REQUEST FOR QUALIFICATIONS
(RFQ)#XXXX-XXX
Conduct a Feasibility Study for an
African American Holistic Wellness and Resource Hub
for Contra Costa County
The Contra Costa County Office of Racial Equity and Social Justice (ORESJ)is pleased to
announce the solicitation of qualifications from Responders to conduct a Feasibility Study for an
African American Holistic Wellness and Resource Hub for Contra Costa County for the period of
May 1,2024 to November 15,2024.
The RFQ is a process by which the ORESJ solicits qualifications from Responders who may be
selected to enter into a contract for the provision of these kinds of services.
Please read this entire packet carefully
Final submissions will be due to Kendra Carr and Peter Kim,ORESJ Co-Directors at
kendra.carr@oresj.cccounty.us by March 4,2024 at 3:00pm.
Written questions about the RFQ can be submitted to kendra.carr@oresj.cccounty.us by
3:00pm on February 16,2024,and must include “RFQ#XXXX-XXX"in the subject line to
be considered.
Thank you in advance for your efforts in preparing your response!
RELEASE DATE:February 7,2024
Statement of Qualifications Due Date:March 4,2024
NO LATER THAN 3:00 P.M.PDT
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Summary
The Contra Costa County Office of Racial Equity and Social Justice (County)is seeking
Statements of Qualifications (SOQ)from qualified firms that can provide the Board of
Supervisors with a feasibility study for an African American Holistic Wellness and Resource Hub
for the County.The County welcomes responses from all qualified service providers who are
individuals,non-profit or for-profit organizations in good standing with the California Secretary
of State and Franchise Tax Board,or educational institutions.The County may,in its sole
discretion,enter into a contract with a qualified provider or may reject all proposals and not
award a contract at this time.
1.SOQ Submittal Process
SOQs must be submitted electronically through the BidSync/Periscope 2SG website.Late
submittals will not be accepted.No changes or additions to the SOQ may be made after the
submittal date.
Incomplete SOQs or SOQs that do not conform to the requirements specified in Section III
herein will not be considered.
Addenda:Any changes to these documents will be issued in writing via Addenda to be
posted on BidSync/Periscope S2G website.
Questions:All questions regarding the RFQ will be accepted through the BidSync/Periscope
2SG website only.The deadline for submitting questions is by February 16,2024 no later
than 3:00 p.m.Questions will be answered and disseminated to those registered on the
BidSync/Periscope 2SG website.
Correspondence:As of the issuance of this RFQ ,firms are specifically directed not to
contact County personnel for meetings,conferences,or technical discussions related to this
RFQ.Failure to adhere to this policy may result in disqualification of the firm.
Please contact customer support if you need technical assistance with any part of the bid
process at S2G@periscopeholdings.com or call (800)990-9339.
2.SOQ Evaluation Process
SOQs will be evaluated by a Selection Committee.The County will notify firms that will be
considered for further evaluation and negotiation.Firms notified may be invited to
interview.Interviews will be ½hour.
See Section IV for additional information.
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3.Funding
Up to $80,000 (eighty thousand dollars)is appropriated in the FY 23-24 County Budget to
fund the development of a Feasibility Study,from an allocation of Measure X revenues.
4.Calendar of Events
Below is a schedule overview of the SOQ submittal process due dates,and evaluation and
selection process:
EVENT DATE
RFQ Release Date February 7,2024
RFQ Questions Deadline February 16,2024
(by 3:00 pm)
SOQ Submittal Deadline March 4,2024
(by 3:00 pm)
SOQ Review/Evaluation March 4 to 8,2024
Oral Interviews March 19 to 20,2024
Selection Notification March 22,2024
Review by Equity Committee March 25,2024
Contract Award by Board March 26,2024
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Table of Contents
Section I:Introduction .............................................................pg.5
Section II:Scope of Work .........................................................pg.7
Section III:Evaluation and Selection Process ............................pg.9
Section IV:Instructions to Responders .....................................pg.14
Section V:Contract Information and Requirements ..................pg.16
Exhibits Attachments
●Exhibit A –Statement of Qualification ●Attachment A –Sample County Contract
●Exhibit B –Client References
●Exhibit C –Anti-Collusion Statement
●Exhibit D –CCC Business Opportunity
Registration
●Exhibit E –Addenda Acknowledgement
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Section I:Introduction
The Contra Costa County Office of Racial Equity and Social Justice (ORESJ)is issuing a Request
for Qualifications (RFQ)#XXXX-XXX to receive statements of qualifications from potential
contractors to conduct a Feasibility Study of an African American Holistic Wellness and Resource
Hub,supported by the County ’s Measure X funding allocations.Based on the response to this
solicitation,the ORESJ plans to contract with a successful bidder for the period of May 1,2024
to October 31,2024 for services described in this RFQ.
Bidders with experience in providing services in the described areas,and of the type described
in this document,are invited to submit responses.If you are interested in,and capable of,
providing the requested services by contract with the County,please carefully review this entire
RFQ and submit your response as directed in the “RFQ Requirements and Instructions”section
of this solicitation.This solicitation is not in any way to be construed as an agreement,
obligation,or contract between the County and any party submitting a response,nor will the
County pay for any costs associated with the preparation of any response.
A.Background
The County of Contra Costa,California (the "County")was incorporated in 1850 as one of the
original 27 counties of the State of California,with the City of Martinez as the County Seat.It is
one of the nine counties in the San Francisco-Oakland Bay Area.The County is the ninth most
populous county in California,with a population of more than one million residents.A
five-member elected Board of Supervisors serves as the governing body of the County as well as
the Contra Costa County Fire Protection District and the In-Home Supportive Services (IHSS)
Public Authority,establishing policy and exercising legislative authority.A County Administrator,
appointed by the Board,serves as the chief executive officer of the County and is responsible
for the County ’s day-to-day operations.
Currently,in Contra Costa County,African Americans represent approximately 8.7%of the
population.Racism,inequity,injustice,disparities and harm exist throughout the United States
and,unfortunately,here in Contra Costa County as well.Racial and ethnic disparities in health
outcomes,the criminal justice system,educational achievement,and social service metrics are
present in Contra Costa County.These disparities have been well-documented in reports issued
by the Contra Costa Racial Justice Task Force/Oversight Body,First Five Contra Costa,Contra
Costa Health Services,and the Contra Costa Employment and Human Services Department. In
Contra Costa County,Latino and African American residents face disproportionate rates of
preventable chronic illnesses such as heart disease,obesity,cancer as well as most recently,
COVID-19.
For the last several years,members of the community have been advocating and leading the
effort in the County for the creation of an African American Holistic Wellness and Resource Hub.
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Recent advocacy efforts were launched in part by the heinous racist and sexist evidentiary
findings of some officers within the Antioch Police Department.The findings have led to the
direct involvement of the County District Attorney,the County Public Defender,the State
Attorney General,the FBI,and the Department of Justice.
The high-level mission and vision for the African American Holistic Wellness and Resource Hub,
as expressed through public comment made to the Board of Supervisors,is to host and provide
culturally-relevant and responsive services to eliminate health and wellness disparities.As a
result of services provided through the African American Holistic Wellness and Resource Hub,
African American community members in Contra Costa County will experience greater safety,
connection and belonging,and have greater access to health,mental health and other support
services that meet their immediate needs.
B.Measure X
On November 3,2020,Contra Costa County voters approved a countywide 20-year,½cent sales
tax increase known as Measure X.The ballot measure stated that the intent of Measure X is “to
keep Contra Costa’s regional hospital open and staffed;fund community health centers,
emergency response;support crucial safety-net services;invest in early childhood services;
protect vulnerable populations;and for other essential county services.”Collection of the tax
began on April 1,2021.
On February 2,2021,the Board of Supervisors established a Measure X Community Advisory
Board (MXCAB),and from May through August 2021,the MXCAB conducted a community needs
assessment process to review and account for current community needs,strengths,and
resources,and to identify potential strategies to address those needs,as the basis for making
funding recommendations to the Board of Supervisors.The Advisory Board determined five
overarching key areas of need for Contra Costa County communities:(1)Support for mental
well-being (prevention,crisis response);(2)Increase equity and removal of structural barriers;
(3)Ensure equitable access to health care,housing,childcare,income opportunities,and food;
(4)Strengthen supports for residents of all generations;and (5)Creating communities where all
residents feel safe and welcome.
On October 12,2021,the Board of Supervisors received the MXCAB’s report recommending
funding priorities for Measure X funding allocations.These priorities were based on the
Advisory Board’s following five goals:
•GOAL 1:MENTAL WELL-BEING -We strive to be a community that supports the mental
and behavioral health well-being of all residents,through prevention,crisis response
services,intersectional supports,and innovative cross-sector approaches.
•GOAL 2:EQUITY IN ACTION -We strive to be a community that prioritizes equity and
removes structural barriers that cause inequities and poverty,so that all residents can
thrive.
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•GOAL 3:HEALTHY COMMUNITIES -We strive to be a community in which all residents
have access to affordable,timely,culturally-responsive healthcare;adequate housing;
high-quality childcare;and nutritious food,all of which has become more urgent as we
address the ravages of the pandemic.
•GOAL 4:INTERGENERATIONAL THRIVING -We strive to be a community that intentionally
strengthens and provides support for all residents and for family members of all
generations,including children,youth,and older adults.
•GOAL 5:WELCOMING &SAFE COMMUNITY -We strive to be a community where all
residents feel safe and welcome and receive emergency help when they need it.
For additional information on all recommended strategies,see the Measure X Community
Advisory Board report to the Contra Costa County Board of Supervisors and presentation for the
October 12,2021 Board of Supervisors meeting.Based on these recommendations and
projected Measure X fund revenues,the Board of Supervisors approved both ongoing and
one-time program allocations for FY 22-23 to assigned county agencies for the administration
and implementation of proposed program strategies.
In April 2023,the Board of Supervisors directed that a one-time allocation of $80,000 of
Measure X funds be allocated for the purpose of studying the development of an African
American Holistic Wellness Hub in Contra Costa County.In October 2023,the Board of
Supervisors appointed a 13-member Steering Committee to oversee the African American
Holistic Wellness and Resource Hub Feasibility Study.The community members appointed to
the Steering Committee represent each of the five districts within Contra Costa County and
bring lived and professional experiences in behavioral health,maternal and infant health,
parenting /family resources,education,youth services,economic development,sustainability,
and environmental justice.The Steering Committee co-created this Request for Qualifications,
and will review all statements of qualifications submitted in response.They will subsequently
make a recommendation to the Equity Committee of the Board of Supervisors for the
firm/individual that they believe will best carry out the scope of services,described in Section II.
Lastly,the Steering Committee will oversee the full feasibility study and provide feedback
throughout the six-month study.
The Office of Racial Equity and Social Justice has been directed to convene and provide staff
support to the Steering Committee,and administer the one-time allocation of $80,000 for this
purpose.
Section II:Scope of Services
The County seeks to contract with an eligible entity that has expertise in delivering the services
that would culminate in the delivery of a Feasibility Study to the Board of Supervisors.The
Feasibility Study will provide an assessment of the viability,sustainability,and feasibility of an
African American Holistic Wellness and Resource Hub for the County.The Feasibility Study shall
provide a community assessment,research of similar models,identify potential funders/funding
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sources,outline options for financing development of the facility (facilities),and include an
analysis of the technical and financial feasibility of the project.The findings and
recommendations in the Feasibility Study will offer guidance to the Board of Supervisors to
assist them in making informed decisions regarding next steps.
Culturally-responsive services:In order to be considered for selection,firms must provide proof
that their staff receive training on some aspect of providing culturally and linguistically
appropriate services.Upon request,Contractor shall provide County with a schedule of
training(s)and a list of participants at each such training.As a result of a successful contract,
contractor agrees that all services rendered should implement National Culturally and
Linguistically Appropriate Services (CLAS)Standards.If firms do not have proof of training
completion at the time of application,they may still submit an application.If selected for a
contract,they are required to complete this training requirement within the first three months
of county-awarded contract.
Additionally,firms must have the capability and experience to perform the following scope of
services.If your firm would like to submit an SOQ ,but cannot perform all required services,you
are encouraged to hire sub-consulting firms to have a team that would complement/
supplement your firm’s capabilities or join prospective firm teams.Personnel shall be
knowledgeable about,and comply with,all applicable federal,state,and local laws and
regulations.
Scope of Services
1.Conduct a community assessment to gather feedback and input through the use of
surveys,focus groups,stakeholder interviews,and community forums
Coordinate and engage with relevant community members,stakeholders (i.e.
formerly incarcerated,youth,elderly,unhoused,faith-based,those with vulnerable
mental health,those impacted by trauma/abuse),project partners and County staff
to identify the greatest needs of African Americans in Contra Costa County;assess
the kinds of services,resources and opportunities that are most needed and
effective in supporting African American holistic wellness.
2.Research existing programs and/or models
Research and assess other effective models of direct service delivery,community
wellness programming,and multi-partner coordination/collaboration,particularly in
relation to meeting the needs of African American and/or other communities of
color or underserved communities.
3.Research and identify options for locations for service delivery and financing
requirements
Explore viable and effective options for how and where services and/or programs
can be delivered effectively,particularly for the most vulnerable and
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hardest-to-reach members of African American and other marginalized,underserved
communities of color;include a fiscal analysis of potential costs and financing
requirements.
4.Research and assess potential funding and/or partnership opportunities from
public and private organizations for the purpose of sustainability.
Explore current and potential funding opportunities from local,state and federal
sources,as well as private philanthropy and local health system partners (Kaiser,
John Muir,Sutter),and offer creative and strategic ideas on how to secure and
sustain the necessary funds.Explore how this effort will be sustained and last over
the long term.
5.Provide a comprehensive report that outlines the findings and recommendations
At the conclusion of the project period,produce a comprehensive report that
reflects the input and expertise of all stakeholders,particularly of African American
community members and impacted residents engaged in the process,and is written
in clear,concise plain language that is accessible to all Contra Costa residents and
stakeholders.Report findings should include a thorough review of the services that
already exist,and identify the gaps that need to be filled.Recommendations should
prioritize where and how services should be offered,based on the urgency of
identified needs and resources available.
Section III:Instructions to Responders
Respondents shall submit SOQs that are concise and specifically responds to all requested
services as posted in this RFQ.Each SOQ shall include the following format,content,and
attachments.SOQs that do not conform to the requirements specified below will not be
considered.
A.Format
1.Cover Letter –Signed in blue ink by an authorized representative of the firm
2.Title/Cover Page with Table of Contents
3.Statement of Qualifications (SOQ)–within a maximum of 15 pages (12-point font,1”
margins,consecutively numbered pages),describe your organization’s experience,
capacity,and expertise as they relate to the scope of services described in this RFQ ,
using the same section titles and in the following order:
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●Scope of Services Understanding and Experience:Demonstrate the firm’s
understanding,knowledge,and experience of the services needed for the
development and delivery of a Feasibility Study of an African American Holistic
Wellness Hub,or similar projects.Share your organization’s staff demographics by
number and percentage,and whether or not you possess a Minority Business
Enterprise certification.Also,share whether or not your organization has any past
discrimination lawsuits.Briefly include your organization’s mission,services
provided,years in operation,and similar projects completed.
●Team Member Qualifications:Identify the team member(s)for this project,including
roles and duties as related to this project.Provide an Organizational Chart of key
team members,including subcontractors;and describe team members’lived
experiences related to the scope of work,their qualifications,experience level,and
expertise of each key team member,including:
o Team leadership/Project Manager
o Indicate who is authorized to negotiate contract terms on behalf of
your organization
o Areas of specialization of each key team member
o Related projects key team members have worked on
CVs/resumes of all project-related staff mentioned by name should be included,
along with job descriptions for each role.Include as attachments (see below;these
will not count against the total page limit).
●Quality of Work/Technical Ability:Demonstrate methods and activities used to
produce quality work products including your firm’s capability to develop feasibility
studies of projects similar to the one proposed in this RFQ.Include experience and
past examples of convening community members,stakeholders and residents and
facilitating generative conversations,interviews,and/or focus groups.Describe any
competencies and expertise in establishing rapport,trust and credibility with
marginalized,underserved,BIPOC communities.
●Working Across Differences:Describe your firm’s approach to effectively working
with multiple groups of stakeholders (i.e.community members,public system staff,
advocates,elected officials)who may hold differing beliefs or competing interests,
and nurturing respect for differences of opinion and/or experiences,and cultivating
shared values and alignment in relation to project-related tasks.
●Financial Responsibility,Reporting,Budget,and Schedule Tracking:Identify strategies
and processes your firm will use to perform work cost-effectively,and demonstrate
how you will track budget and scheduling.Provide a fee schedule with compensation
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rates and hours/FTEs of proposed personnel.Describe estimated costs by project
component,tying costs to anticipated phases or milestones.
●Acknowledgement of the Standard Contract Conditions:Provide acknowledgement
regarding the acceptability of the standard Consulting Services Agreement,General
and Special Conditions,including indemnifications and insurance requirements
(Attachment A).
4.Attachments
●Project Timeline –A one-page chart or other visual representation that maps the
timing of activities needed to conduct the feasibility study as designed.
●Project Budget –Detailed line-item budget of all costs needed to carry out the
project.
●Resumes and Job Descriptions
●Proof of in-service training on some aspect of providing culturally and linguistically
appropriate services (at least four hours of training required)
●Applicable federal,state,and local permits and licenses
●Statement of Qualification (SOQ)–See Exhibit A
●Client References –See Exhibit B
●Anti-Collusion Statement –See Exhibit C
●Contra Costa County Business Opportunity Registration Form –See Exhibit D (for
both firms and all sub-consulting firms.If your firm is not an SBE per the County’s
SBE Program guidelines,still submit the SBE Registration form with your firm’s name
and write “NOT QUALIFIED UNDER COUNTY SBE PROGRAM”across the sheet)
●Addenda Acknowledgement –See Exhibit E
●W-9 and State Business Verification
●Certificate of Insurance with Endorsement Letter
B.SOQ Submission
a.Response to this RFQ MUST be submitted electronically through the BidSync/Periscope
website –NO EXCEPTION
b.Late submittals WILL NOT be accepted –NO EXCEPTION
C.Resumes and Job Descriptions
Provide resumes of staff anticipated to perform the services including qualifications,
training,and experience of each team member,as appropriate.Must not exceed two pages
for each person.Also include a job description for each staff identified that describes their
role and duties in the project;not to exceed one page for each role.
D.Client References
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Respondents shall provide a minimum of three (3)letters of reference.Each letter must
include the name of the firm,description of services provided,date(s)of services and
contract amount for projects similar to the services requested in this RFQ.See Exhibit B.
E.Licenses and Permits
Respondents shall possess all licenses,registrations and permits required by the State of
California and the County of Contra Costa.Such licenses and permits are to be submitted to
the County with the SOQ or prior to the contract signing date.
F.Submittal Expenses
Respondents shall be fully responsible for all costs incurred in the development and
submittals for this RFQ.
G.Respondent Responsibility
The Respondent assumes sole responsibility for the complete effort required in submitting
an SOQ in response to this RFQ.No special consideration will be given after SOQs are
opened because of a Respondent ’s failure to be knowledgeable as to all of the requirements
of this RFQ.
H.Interpretation
Should any discrepancies,omissions,or doubt as to their meaning be found in the RFQ
specifications or requirements,the Respondent shall notify the County in writing through
the BidSync/Periscope website.The County will send written instructions or addenda to all
participants in the RFQ process.The County shall not be responsible for oral interpretations.
I.Reservation
The County reserves the right to do the following at any time and for its own convenience,
at its sole discretion:
●To reject any and all SOQs without indicating any reasons for such rejection
●Terminate this RFQ and issue a new RFQ anytime thereafter
●Extend any or all deadlines specified in the RFQ ,including deadlines for accepting
SOQs by issuing an Addendum at any time prior to the deadline for receipt of
responses to the RFQ
●Procure any services specified in the RFQ by other means
●Disqualify any Respondent on the basis of any real or perceived conflict of interest or
evidence of collusion that is disclosed by the SOQ or other data available to the
County.Such disqualification is at the sole discretion of the County.
●Reject the SOQ of any Respondent that is in breach of or in default under any other
agreement with the County
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●Reject any Respondent deemed by the County to be non-responsive,unreliable,
unqualified,or non-responsible
J.Truth and Accuracy of Representation
False,misleading,incomplete,or deceptively unresponsive statements in connection with a
submittal shall be sufficient cause for rejection of the submittal.
K.Sub-Contract and Assignment
The Contract binds the heirs,successors,assigns and representatives of Contractor.Prior
written consent of the County,subject to any required state or federal approval,is required
before the Contractor may enter into subcontracts for any work contemplated under the
Contract,or before the Contractor may assign the Contract or monies due or to become
due,by operation of law or otherwise.
L.Addenda
No one is authorized to amend any of these documents in any respect by an oral statement
or to make any representation or interpretation in conflict with their provisions.Any
changes to these documents will be issued in writing via addenda to be posted on the
BidSync/Periscope website.
M.Addenda Acknowledgement
All addenda shall include an acknowledgement of receipt that must be returned.The
addenda must be signed and attached to the final response.Failure to attach any addendum
may result in the rejection of the response.See Exhibit E.
N.Non-Collusion
By submitting a signed submittal,Respondent certifies that there has been no collusion with
any other Respondent.Reasonable grounds for believing Respondent has an interest in
more than one submittal will result in rejection of all submittals in which the Respondent
has an interest.Any party to collusion may not be considered in future submittals for the
same or similar work.See Exhibit C.
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Section IV:Evaluation and Selection Process
A.Selection Process
All SOQs received will be evaluated by a Selection Committee.Each SOQ will be evaluated
for completeness and overall responsiveness to the requirements contained in this RFQ.The
following criteria,will be evaluated to determine which firm best meets the needs of the
County as described in Section III:
Program Elements and Possible Score
I.Scope of services understanding and experience 0 -30
o Demonstrates a sufficient level of understanding,knowledge,and experience
of the services needed for the development and delivery of a Feasibility
Study of an African American Holistic Wellness Hub
o Relevancy of the organization’s mission,services provided and similar
projects completed
o Examples of completed work are transparent and align with the goals of the
feasibility study
II.Team member qualifications 0 -20
o Qualifications,lived experiences,expertise and related projects of staff are
sufficient to deliver on the full scope of work
o Qualifications and credentials of staff are proper for the duties assigned,and
existing staff meet or exceed these requirements
III.Working Across Difference 0 -15
o Demonstrated experience working with stakeholders and community
members within and outside of county/government systems
o Describes approach to nurturing respect for differences of opinion and/or
experiences,and cultivating shared values and alignment among
stakeholders
IV.Quality of work/technical ability 0 –20
o Demonstrates experience convening community members,stakeholders and
residents and facilitating generative conversations,interviews,and/or focus
groups.
o Describes competencies and expertise needed to establish rapport,trust and
credibility with marginalized,underserved,BIPOC communities.
o Demonstrates a sufficient level of technical knowledge and expertise for
conducting feasibility studies,data collection methods,and analysis
V.Financial responsibility,reporting,budget,and schedule tracking 0 -15
o Fees are reasonable,explanation of costs are clear
o Timeline and schedule tracking is clear
Total:100 points
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B.Evaluation and Negotiation
Upon completion of the review of SOQs,the County ’s Office of Racial Equity and Social
Justice will notify Respondents that will be considered for further evaluation and
negotiation.Respondents may be contacted for an interview.The key team members
identified in the SOQ should attend the interview.Interviews will be ½hour.Any delay
caused by Respondent’s failure to respond to direction from the County may lead to a
rejection of the SOQ.
C.Award of Contract
If the County determines after further evaluation and negotiation,to award the Contract,a
Contract will be sent to the successful Respondent for signature.No submittal shall be
binding upon the County until after the Contract is signed by duly authorized
representatives of both Respondent and the County.
D.Submittals are Public Records
California Government Code Section 6250,the Public Records Act,defines a public record as
any writing containing information relating to the conduct of the public’s business prepared,
owned,used or retained by any state or local agency regardless of physical form or
characteristics.The Public Records Act provides that public records shall be disclosed upon
request and that any person has a right to inspect any public record,unless the document is
exempted from disclosure.
Unless otherwise compelled by a court order,the County will not disclose any submittals
while the County conducts its deliberative process in accordance with the procedures
identified in this RFQ.However,after the County either awards a contract to a successful
Respondent,or rejects all submittals,the County will consider each submittal subject to the
public disclosure requirements of the California Public Records Act.Each Respondent is
hereby informed that,upon submittal of its SOQ to the County in accordance with this RFQ ,
the SOQ becomes the property of Contra Costa County.
E.Protest Procedures
In the event a dispute arises concerning the RFQ process prior to the award of the contract,
the party wishing resolution of the dispute shall submit a request in writing to the attention
of:
Cindy Shehorn,Purchasing Services Manager
Contra Costa County
Public Works Department
40 Muir Road,2nd Floor
Martinez CA,94553
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Section V:Contract Information and Requirements
A.Contract Information:
1.Contract Period
Any agreement awarded as a result of this RFQ will include the County’s general terms
and conditions,attached as Attachment A to this RFQ.The initial term of any agreement
awarded as a result of this RFQ will be for up to 6 months.Nothing in this RFQ ,and
nothing in an agreement awarded as a result of this RFQ ,commits the County to contract
with the successful responder for any particular length of time.
All other factors being substantially equal,preference will be given to respondents
located within Contra Costa County.For purposes of this RFQ ,a respondent is located in
Contra Costa County if its principal place of business has been located in Contra Costa
County for at least six months immediately prior to the issuance of this RFQ.
2.Contract Monitoring and Evaluation
On behalf of the County,the Office of Racial Equity and Social Justice (ORESJ)will actively
monitor all services provided through the contract that results from this RFQ process.
This monitoring will determine if the Contractor is performing as intended or if good
cause exists to terminate the contract prior to the end of the six-month contract term.
The members of the African American Holistic Wellness and Resource Hub Feasibility
Study Steering Committee will serve as advisors,and receive regular reports of progress
towards the contract deliverables.They will have the opportunity to provide feedback,
raise concerns,and make suggestions throughout the process.
At a minimum,contractors will be expected to:
a.Perform all services without material deviation from an agreed-upon Service
Plan;
b.Complete progress reports for the County;
c.Maintain adequate records of service provision to document compliance with
Service Plan and complete any forms provided by the County;and
d.Cooperate with the collection of other fiscal/administrative/service data as
requested by the County.
The County will:
a.Negotiate a service contract that identifies specific performance outputs and/or
outcomes to be achieved during the contract term;
b.Review contract at least once within the contract period to ensure compliance
with output/outcome requirements,document any noncompliance,and establish
a Corrective Action Plan as needed;
16
51
c.Be part of the monitoring of subcontracts written by and entered into by the
contractor that utilizes funds awarded under this solicitation;and
d.Provide information to contractors concerning additional State or County data
requirements not provided here or in the resulting contract.
3.Contract Management Responsibilities
The firm’s Contract Manager shall also be responsible for all matters related to the firm’s
personnel and subconsultants performance including but not limited to:
●Supervising,reviewing,monitoring,and directing the firm’s personnel,and managing
subconsultants.
●Assigning qualified personnel to complete the requested services.
●Administering personnel actions for firm’s personnel and ensuring appropriate
actions taken for subconsultant personnel.
●Maintaining and submitting organized project files for record tracking and auditing.
●Developing,organizing,facilitating,and attending scheduled coordination meetings,
and preparation and distribution of meeting minutes if requested.
●Implementing and maintaining quality control procedures to manage conflicts,
ensure product accuracy,and identify critical reviews and milestones.
●Reviewing invoices for accuracy and completion before billing to County.
●Providing invoices in a timely manner and providing monthly contract expenditures.
●Managing overall budget for contract and provide report to the County Contract
Manager.
●Ensuring compliance with the provisions of the contract and all specific Task Order
requirements.
●Ensuring the health and safety of personnel working in a hazardous environment in
accordance with all applicable Federal,State,and Local regulations as applicable.
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52
Exhibit A:Statement of Qualification
SECTION A
Business Name:__________________________________________Phone #:_____________________
Address:_____________________________________________________________________________
City:__________________________________________________State:________ZIP:_____________
Federal Tax ID #:____________________________Business License #:___________________________
Business Status:
_____Non Profit Corporation
_____Corporation State of Incorporation:_____________________
_____General Partnership
_____Limited Partnership
_____Sole Proprietorship
Other:__________________________
Name and title of an Officer or owner authorized to sign this Statement of Qualification and any contract
with the County that may result.
Name:__________________________________________________Title:________________________
SECTION B
Number of years in business under present business name:____________________________________
Other Business Name(s):________________________________________________________________
Number of years under prior name if any:___________________________________________________
SECTION C
Number of years of experience in providing required,equivalent,or related projects:_______________
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53
SECTION D
Similar services/projects completed during the last five years?
Period Services $Amount Paid Location Agency Name
1 -__________________________________________________________________________________
2 -__________________________________________________________________________________
3 -__________________________________________________________________________________
4 -__________________________________________________________________________________
5 -__________________________________________________________________________________
SECTION E
Have you,or your agency failed or refused to complete a contract?_____YES ______No
If yes,explain:_________________________________________________________________________
_____________________________________________________________________________________
SECTION F
Is your firm authorized to do business in the State of California?_____Yes _____No
SECTION G
Is your firm a State of California registered small business?______Yes ______No
SECTION H
Is your firm a local Business?______Yes ______No
SECTION I
Explain any litigation similar to the services requested by this proposal involving you,or your agency,or
any principal officer(s)thereof:
_____________________________________________________________________________________
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54
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION J
Has your company filed any written declaration for bankruptcy protection,a potential merger or
acquisition,office closure,pending lawsuits,financial loss that might affect your ability to perform under
the Contract?_________Yes _________No (if yes,please explain):_____________________
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
SECTION K
License Provisions
Has your company changed names or license numbers in the past 10 years?If so,please state reason for
change.Yes_____No_____
Reason
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
SECTION L
List the names and titles of the key personnel who would be assigned to the Contract.
Name Classification
________________________________________________________________________________
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55
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
SECTION M
List all required business and professional licenses that pertain to this Contract:
License Number Type
Expiration Date
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION N
Do you and your agency agree to provide additional information as required by the County to make an
informed determination of qualifications?______Yes _____No
By signing this Statement of Qualification,you are certifying that all information provided on this form
and contained within your proposal are true,and you acknowledge that if the proposal contains any false
statements,the County may declare any contract or agreement made as a result of the proposal to be
void.
Signature:________________________________________________Date:______________________
Authorized Name:____________________________________Title:_____________________________
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56
Exhibit B:Client References
Organization:Contact Person:
Address:Tel.Number:
City,State,Zip:Email Address:
Services Provided /Date(s)of Service:
Organization:Contact Person:
Address:Tel.Number:
City,State,Zip:Email Address:
Services Provided /Date(s)of Service:
Organization:Contact Person:
Address:Tel.Number:
City,State,Zip:Email Address:
Services Provided /Date(s)of Service:
Firm Name:_____________________________________________________________
Authorized Name:_______________________________Title:___________________
Authorized Signature:____________________________Date:__________________
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57
Exhibit C:Anti-Collusion Statement
By signing this form,the Bidder agrees that this submittal is made without any other
understanding,agreement,or connection with any person,corporation,or firm submitting an
Statement of Qualifications quote for the same purpose and that the quote is in all respects fair
and without collusion or fraud,
IT IS AGREED BY THE UNDERSIGNED BIDDER,THAT THE SIGNING AND DELIVERY OF THE SOQ
REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING
SPECIFICATIONS AND PROVISIONS,AND IF AWARDED,THIS CONTRACT WILL REPRESENT THE
AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.
NAME OF FIRM:______________________________________________________________
[Sign in ink in the space provided below]
SIGNED BY:_________________________________________________________________
TITLE:______________________________________________________________________
ADDRESS:__________________________________________________________________
CITY &STATE:_______________________________________________________________
TELEPHONE:_________________________________________________________________
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58
Exhibit D:County Business Opportunities Registration
Begins on the next page
24
59
Revised 10/15/2020
RegistrationCertForm 10152020 Page 1 of 2
Contra Costa County Business Opportunities
REGISTRATION AND CERTIFICATION FORM
If you are interested in receiving information regarding upcoming business opportunities with Contra Costa County,
please fill out the form below. Your information will be included in the County’s SBE and Outreach Databases and
used by County departments to: 1) notify you regarding upcoming contracting and bidding opportunities and/or 2)
certify your firm as a Small Business Enterprise (if applicable).
SECTION 1 – CONTACT INFORMATION
Name of Firm (Print)
Street Address (City, State) (Zip Code)
Mailing Address (City, State) (Zip Code)
Contact Numbers (Check preferred)
Business Phone Number
( ) --
Cell Phone Number
( ) --
Fax Number
( ) --
E-mail Employer Identification # (if applicable)
SECTION 2 – WORK CONDUCTED BY FIRM (Generally describe what your firm does)
Vendor/Supplier
Consultant/
Service Provider
Construction
Other
(If none of the above
categories apply)
SECTION 3 –DESCRIPTION OF BUSINESS
Description of Business Type (Check all that apply):
Small Business Enterprise (SBE) – independently owned and operated; cannot be dominant in its field of operation; must have
its principal office located in California; must have its owners (or officers in the case of a corporation) domiciled in California;
AND together with affiliates, be either: a business with 100 or fewer employees, an an average annual gross receipts of $14
million or less over the previous three tax years, or a manufacturer with 100 or fewer employees.
Minority Business Enterprise (MBE) - at least 51% owned and managed on a daily basis by one or more minorities who are
citizens or lawful permanent residents of the United States and member(s) of a recognized ethnic or racial group AND its home
office is located in the United States.
Women Business Enterprise (WBE) - at least 51% owned and managed on a daily business by one or more women who are
citizens or lawful permanent residents of the United States AND its home office is located in the United States.
Disadvantaged Business Enterprise (DBE) - at least 51% owned and managed on a daily business by socially- and economically-
disadvantaged individuals (pursuant to Section 3 of the Small Business Act). DBE certifications are used only for state- or
federally-funded projects that have DBE goals or requirements.
Disabled Veteran Business Enterprise (DVBE) - at least 51% owned and managed on a daily basis by one or more disabled
veterans of the military, naval, or air service of the United States with a service-connected disability of at least 10 percent, and
who is also a resident of California; AND a sole proprietorship corporation or partnership with its home office located in the
United States that is not a subsidiary of a foreign firm.
Local Business Enterprise (LBE) - principal place of business is located within the boundaries of Contra Costa County.
None of the above
Exhibit D
60
Revised 10/15/2020
RegistrationCertForm 10152020 Page 2 of 2
Contra Costa County Business Opportunities
REGISTRATION AND CERTIFICATION FORM
SECTION 4 – CERTIFICATION BY OTHER AGENCIES
State-Certified SBE: Yes No State Certification #:
If “Yes,” please attach documentation.
Are you certified with any other agencies as a: Minority Business Enterprise (MBE), Woman Business Enterprise (WBE), Disabled
Veteran Business Enterprise (DVBE), or Disadvantaged Business Enterprise (DBE): Yes No
If “Yes,” please list agency AND attach documentation:
SECTION 5 – ACKNOWLEDGEMENT OF COUNTY’S USE OF BUSINESS INFORMATION
The undersigned acknowledges and agrees that the information provided in this form may be included in the SBE and Outreach databases
maintained by or for the County, including the e-Outreach system described below.
SECTION 6 – UPDATING CONTACT INFORMATION AND BUSINESS STATUS
Firms interested in business opportunities with Contra Costa County are strongly encouraged to register on the e-Outreach system
maintained for the County at: https://www.bidsync.com. Although the information contained in this form will be added to that system,
firms are encouraged to register and update their information on the above website to 1) provide more detailed information regarding their
area of work, and 2) ensure that they continually receive notices about business opportunities with Contra Costa County.
Your firm’s registration with Contra Costa County will be valid for three years from the date this form is entered into the
County’s database. After that three-year period, your firm will be required to either confirm or update the information contained
herein.
SECTION 7 – CERTIFICATION OF BUSINESS INFORMATION
The undersigned certifies and swears under penalty of perjury that all information contained in this form is true and correct. Any material
misrepresentation will be grounds for terminating any purchase orders or contracts which may be or have been awarded as well
as deleting the business from the online SBE and Outreach databases maintained by the County and the County’s database
contractor.
By ________________________________________________ ___________________________________________________
Print Name Title
___________________________________________________ ___________________________________________________
Signature Date
Return this Self-Certification Form to: Contra Costa County
Public Works, Purchasing Division
40 Muir Road, 2nd Floor
Martinez, CA 94553
Fax: 925-372-3643
For clarification or assistance with Contra Costa County
this form, please contact: Purchasing Division
Phone: 925-957-2499
Exhibit D
61
Exhibit E:Addenda Acknowledgement
TO BE RETURNED WITH REQUEST FOR PROPOSAL STATEMENT OF QUALIFICATIONS
RFQ No.:_______________Title:________________________________________________
ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)
Addendum #1:_________________Addendum #3:_____________________
Addendum #2:_________________Addendum #4:_____________________
Company Name:_____________________________________________________________
Contact Name:_______________________________________________________________
Email Address:____________________________________________Phone No.:_________
Address:____________________________________________________________________
___________________________________________________________________________
Authorized Signature:_________________________________________________________
Date:_______________________________________________________________________
25
62
Attachment A:Sample County Contract
Begins on the next page
26
63
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 1 of 7)
1. Compliance with Law. Contractor is subject to and must comply with all applicable federal, state, and local laws and
regulations with respect to its performance under this Contract, including but not limited to, licensing, employment, and
purchasing practices; and wages, hours, and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business, and records pertaining to this Contract are subject to
monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the
United States Government.
3. Records. Contractor must keep and make available for inspection and copying by authorized representatives of the
County, the State of California, and the United States Government, the Contractor's regular business records and such
additional records pertaining to this Contract as may be required by the County.
a. Retention of Records. Contractor must retain all documents pertaining to this Contract for five years from the date
of submission of Contractor's final payment demand or final Cost Report; for any further period that is required by
law; and until all federal/state audits are complete and exceptions resolved for this Contract's funding period. Upon
request, Contractor must make these records available to authorized representatives of the County, the State of
California, and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1) of the Social
Security Act, and any regulations promulgated thereunder, Contractor must, upon written request and until the
expiration of five years after the furnishing of services pursuant to this Contract, make available to the County, the
Secretary of Health and Human Services, or the Comptroller General, or any of their duly authorized
representatives, this Contract and books, documents, and records of Contractor necessary to certify the nature and
extent of all costs and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of
$10,000 or more over a twelve-month period, such subcontract must contain a clause to the effect that upon written
request and until the expiration of five years after the furnishing of services pursuant to such subcontract, the
subcontractor must make available to the County, the Secretary, the Comptroller General, or any of their duly
authorized representatives, the subcontract and books, documents, and records of the subcontractor necessary to
verify the nature and extent of all costs and charges thereunder.
This provision is in addition to any and all other terms regarding the maintenance or retention of records under this
Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor must include in all documents and
written reports completed and submitted to County in accordance with this Contract, a separate section listing the
numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or
written report. This section applies only if the Payment Limit of this Contract exceeds $5,000.
64
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 2 of 7)
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty-day advance
written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this Contract should
Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, County may
proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractor's
performance will be deducted from any sum due Contractor under this Contract, without prejudice to County's rights
to recover damages.
c. Cessation of Funding. Notwithstanding any contrary language in Paragraphs 5 and 11, in the event that federal,
state, or other non-County funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly
provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract will be deemed
to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets
required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or regulatory changes,
may be clarified in a written letter signed by Contractor and the department head, or designee, of the county department
on whose behalf this Contract is made. No written clarification prepared pursuant to this Section will operate as an
amendment to, or be considered to be a part of, this Contract.
8. Modifications and Amendments.
a. General Amendments. In the event that the total Payment Limit of this Contract is less than $200,000 and this
Contract was executed by the County’s Purchasing Agent, this Contract may be modified or amended by a written
document executed by Contractor and the County’s Purchasing Agent or the Contra Costa County Board of
Supervisors, subject to any required state or federal approval. In the event that the total Payment Limit of this
Contract exceeds $200,000 or this Contract was initially approved by the Board of Supervisors, this Contract may
be modified or amended only by a written document executed by Contractor and the Contra Costa County Board of
Supervisors or, after Board approval, by its designee, subject to any required state or federal approval.
b. Minor Amendments. The Payment Provisions and the Service Plan may be amended by a written administrative
amendment executed by Contractor and the County Administrator (or designee), subject to any required state or
federal approval, provided that such administrative amendment may not increase the Payment Limit of this Contract
or reduce the services Contractor is obligated to provide pursuant to this Contract.
9. Disputes. Disagreements between County and Contractor concerning the meaning, requirements, or performance of
this Contract shall be subject to final written determination by the head of the county department for which this Contract
is made, or his designee, or in accordance with the applicable procedures (if any) required by the state or federal
government.
65
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 3 of 7)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and is governed by, and must be construed in accordance with, the
laws of the State of California.
b. Any action relating to this Contract must be instituted and prosecuted in the courts of Contra Costa County, State
of California.
11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws touching
upon the subject of this Contract be adopted or revised during the term hereof, this Contract will be deemed amended
to assure conformance with such federal or state requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or
statements by any officer, agent or employee of County indicating Contractor's performance or any part thereof complies
with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor,
or any combination of these acts, do not relieve Contractor's obligation to fulfill this Contract as prescribed; nor is the
County thereby prevented from bringing any action for damages or enforcement arising from any failure to comply
with any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor.
Prior written consent of the County Administrator or his designee, subject to any required state or federal approval, is
required before the Contractor may enter into subcontracts for any work contemplated under this Contract, or before
the Contractor may assign this Contract or monies due or to become due, by operation of law or otherwise.
14. Independent Contractor Status. The parties intend that Contractor, in performing the services specified herein, is
acting as an independent contractor and that Contractor will control the work and the manner in which it is performed.
This Contract is not to be construed to create the relationship between the parties, or between County and any
Contractor employee, of agent, servant, employee, partnership, joint venture, or association. Neither Contractor, nor
any of its employees, is a County employee. This Contract does not give Contractor, or any of its employees, any right
to participate in any pension plan, workers’ compensation plan, insurance, bonus, or similar benefits County provides
to its employees. In the event that County exercises its right to terminate this Contract, Contractor expressly agrees that
it will have no recourse or right of appeal under any rules, regulations, ordinances, or laws applicable to employees.
15. Conflicts of Interest. Contractor covenants that it presently has no interest and that it will not acquire any interest,
direct or indirect, that represents a financial conflict of interest under state law or that would otherwise conflict in any
manner or degree with the performance of its services hereunder. Contractor further covenants that in the performance
of this Contract, no person having any such interests will be employed by Contractor. If requested to do so by County,
Contractor will complete a “Statement of Economic Interest” form and file it with County and will require any other
person doing work under this Contract to complete a “Statement of Economic Interest” form and file it with County.
Contractor covenants that Contractor, its employees and officials, are not now employed by County and have not been
so employed by County within twelve months immediately preceding this Contract; or, if so employed, did not then
and do not now occupy a position that would create a conflict of interest under Government Code section 1090. In
66
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 4 of 7)
addition to any indemnity provided by Contractor in this Contract, Contractor will indemnify, defend, and hold the
County harmless from any and all claims, investigations, liabilities, or damages resulting from or related to any and all
alleged conflicts of interest. Contractor warrants that it has not provided, attempted to provide, or offered to provide
any money, gift, gratuity, thing of value, or compensation of any kind to obtain this Contract.
16. Confidentiality. To the extent allowed under the California Public Records Act, Contractor agrees to comply and to
require its officers, partners, associates, agents and employees to comply with all applicable state or federal statutes or
regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract,
their records, or services provided them, and assures that no person will publish or disclose or permit or cause to be
published or disclosed, any list of persons receiving services, except as may be required in the administration of such
service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person
knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a
misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract will be available to all
qualified persons regardless of age, gender, race, religion, color, national origin, ethnic background, disability, or sexual
orientation, and that none will be used, in whole or in part, for religious worship.
18. Indemnification. Contractor will defend, indemnify, save, and hold harmless County and its officers and employees
from any and all claims, demands, losses, costs, expenses, and liabilities for any damages, fines, sickness, death, or
injury to person(s) or property, including any and all administrative fines, penalties or costs imposed as a result of an
administrative or quasi-judicial proceeding, arising directly or indirectly from or connected with the services provided
hereunder that are caused, or claimed or alleged to be caused, in whole or in part, by the negligence or willful misconduct
of Contractor, its officers, employees, agents, contractors, subcontractors, or any persons under its direction or control.
If requested by County, Contractor will defend any such suits at its sole cost and expense. If County elects to provide
its own defense, Contractor will reimburse County for any expenditures, including reasonable attorney’s fees and costs.
Contractor’s obligations under this section exist regardless of concurrent negligence or willful misconduct on the part
of the County or any other person; provided, however, that Contractor is not required to indemnify County for the
proportion of liability a court determines is attributable to the sole negligence or willful misconduct of the County, its
officers and employees. This provision will survive the expiration or termination of this Contract.
19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor shall keep in
effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Commercial General Liability Insurance. For all contracts where the total payment limit of the contract is
$500,000 or less, Contractor will provide commercial general liability insurance, including coverage for business
losses and for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000
for all damages, including consequential damages, due to bodily injury, sickness or disease, or death to any person
or damage to or destruction of property, including the loss of use thereof, arising from each occurrence. Such
insurance must be endorsed to include County and its officers and employees as additional insureds as to all services
performed by Contractor under this Contract. Said policies must constitute primary insurance as to County, the
state and federal governments, and their officers, agents, and employees, so that other insurance policies held by
67
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 5 of 7)
them or their self-insurance program(s) will not be required to contribute to any loss covered under Contractor’s
insurance policy or policies. Contractor must provide County with a copy of the endorsement making the County
an additional insured on all commercial general liability policies as required herein no later than the effective date
of this Contract. For all contracts where the total payment limit is greater than $500,000, the aforementioned
insurance coverage to be provided by Contractor must have a minimum combined single limit coverage of
$1,000,000.
b. Workers' Compensation. Contractor must provide workers' compensation insurance coverage for its employees.
c. Certificate of Insurance. The Contractor must provide County with (a) certificate(s) of insurance evidencing
liability and worker's compensation insurance as required herein no later than the effective date of this Contract. If
Contractor should renew the insurance policy(ies) or acquire either a new insurance policy(ies) or amend the
coverage afforded through an endorsement to the policy at any time during the term of this Contract, then Contractor
must provide (a) current certificate(s) of insurance.
d. Additional Insurance Provisions. No later than five days after Contractor’s receipt of: (i) a notice of cancellation,
a notice of an intention to cancel, or a notice of a lapse in any of Contractor’s insurance coverage required by this
Contract; or (ii) a notice of a material change to Contractor’s insurance coverage required by this Contract,
Contractor will provide Department a copy of such notice of cancellation, notice of intention to cancel, notice of
lapse of coverage, or notice of material change. Contractor’s failure to provide Department the notice as required
by the preceding sentence is a default under this Contract
20. Notices. All notices provided for by this Contract must be in writing and may be delivered by deposit in the United
States mail, postage prepaid. Notices to County must be addressed to the head of the county department for which this
Contract is made. Notices to Contractor must be addressed to the Contractor's address designated herein. The effective
date of notice is the date of deposit in the mails or of other delivery, except that the effective date of notice to County
is the date of receipt by the head of the county department for which this Contract is made.
21. Primacy of General Conditions. In the event of a conflict between the General Conditions and the Special Conditions,
the General Conditions govern unless the Special Conditions or Service Plan expressly provide otherwise.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the
services provided by Contractor under this Contract will be purchased by County under a new contract following
expiration or termination of this Contract, and Contractor waives all rights or claims to notice or hearing respecting any
failure to continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of, claim or right to the possession of land
or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results
in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code Section 107), such interest
or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the
payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under
that or any comparable statute.
68
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 6 of 7)
24. No Third-Party Beneficiaries. Nothing in this Contract may be construed to create, and the parties do not intend to
create, any rights in third parties.
25. Copyrights, Rights in Data, and Works Made for Hire. Contractor will not publish or transfer any materials
produced or resulting from activities supported by this Contract without the express written consent of the County
Administrator. All reports, original drawings, graphics, plans, studies and other data and documents, in whatever form
or format, assembled or prepared by Contactor or Contractor’s subcontractors, consultants, and other agents in
connection with this Contract are “works made for hire” (as defined in the Copyright Act, 17 U.S.C. Section 101 et seq.,
as amended) for County, and Contractor unconditionally and irrevocably transfers and assigns to Agency all right, title,
and interest, including all copyrights and other intellectual property rights, in or to the works made for hire. Unless
required by law, Contractor shall not publish, transfer, discuss, or disclose any of the above-described works made for
hire or any information gathered, discovered, or generated in any way through this Agreement, without County’s prior
express written consent. If any of the works made for hire is subject to copyright protection, County reserves the right
to copyright such works and Contractor agrees not to copyright such works. If any works made for hire are copyrighted,
County reserves a royalty-free, irrevocable license to reproduce, publish, and use the works made for hire, in whole or
in part, without restriction or limitation, and to authorize others to do so.
26. Endorsements. In its capacity as a contractor with Contra Costa County, Contractor will not publicly endorse or oppose
the use of any particular brand name or commercial product without the prior written approval of the Board of
Supervisors. In its County-contractor capacity, Contractor will not publicly attribute qualities or lack of qualities to a
particular brand name or commercial product in the absence of a well-established and widely accepted scientific basis
for such claims or without the prior written approval of the Board of Supervisors. In its County-contractor capacity,
Contractor will not participate or appear in any commercially produced advertisements designed to promote a particular
brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's
presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra
Costa County. Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the
Board of Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to
receive such views.
27. Required Audit.
a. If Contractor expends $750,000 or more in federal grant funds in any fiscal year from any source, Contractor must
provide to County, at Contractor's expense, an audit conforming to the requirements set forth in the most current
version of Code of Federal Regulations, Title 2, Part 200, Subpart F.
b. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, but the grant
imposes specific audit requirements, Contractor must provide County with an audit conforming to those
requirements.
c. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, Contractor is
exempt from federal audit requirements for that year except as required by Code of Federal Regulations, Title 2,
Part 200, Subpart F. Contractor shall make its records available for, and an audit may be required by, appropriate
officials of the federal awarding agency, the General Accounting Office , the pass-through entity and/or the County.
If an audit is required, Contractor must provide County with the audit.
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Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2016
Contractor County Dept.
Form L-5 (Page 7 of 7)
d. With respect to the audits specified in sections (a), (b) and (c) above, Contractor is solely responsible for arranging
for the conduct of the audit, and for its cost. County may withhold the estimated cost of the audit or 10 percent of
the contract amount, whichever is greater, or the final payment, from Contractor until County receives the audit
from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor, represents and
warrants that it has full power and authority to enter into this Contract and to perform the obligations set forth herein.
29. No Implied Waiver. The waiver by County of any breach of any term or provision of this Contract will not be deemed
to be a waiver of such term or provision or of any subsequent breach of the same or any other term or provision contained
herein.
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Revised Timeline of RFQ Process for African American Holistic Wellness and
Resource Hub Feasibility Study (subject to change after continued review)
1.17.24
EVENT DATE
Steering Committee
(finalize RFQ, by-laws)
January 10
Equity Committee
(solicit approval of RFQ)
January 22
Board of Supervisors
(final approval of RFQ)
February 6
RFQ Release Date February 8
Steering Committee
(plan review & selection process; roles/responsibilities)
February 12
RFQ Questions Deadline February 16 (9 days)
SOQ Submittal Deadline March 4 (3.5 wks)
SOQ Review
(sub-committee read/score proposals) March 4 – March 8 (5 days)
Steering Committee
(discuss scores, select finalists)
March 11
Schedule interviews w/ finalists March 14/15
Oral Interviews
(sub-committee conduct interviews)
March 19/20
Steering Committee
(discuss interviews, make final recommendation)
March 21/22
Selection Notification
(pending BOS approval)
March 22
Equity Committee (request special meeting)
(share final recommendation, solicit approval)
March 25
Board of Supervisors
(final approval to award contract)
March 26
Contracting Process March 26 - April 26 (1 month)
Steering Committee
(update on contracting, discuss next steps)
April 8
Contract Start Date May 1
Steering Committee
(consultant presention on SOW, activities, timeline)
May 13
Steering Committee
(Progress Update on Feasibility Study)
August 12
Steering Committee October 14
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(Progress Update on Feasibility Study)
Equity Committee
(Presentation of Feasibility Study and Recs)
October 21
Board of Supervisors
(Presentation of Feasibility Study and Recs)
November 5
Contract End Date November 15
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