HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 07312023 - Equity Cte Agenda Pkt
EQUITY COMMITTEE
July 31, 2023
10:00 A.M. (Note time change)
District I Office
11780 San Pablo Avenue, Suite D
El Cerrito, CA 94530
or
District V Office
190 East 4th Street
Pittsburg, CA 94565
The public may attend this meeting in person at either above location. The public may also attend this meeting
remotely via Zoom or call-in.
Join from PC, Mac, Linux, iOS or Android:
https://cccounty-us.zoom.us/j/3501763799
Or Telephone, dial:
1-888-278-0254
Conference code: 219464
Or Telephone, dial:
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888-278-0254 (US Toll Free)
Conference code: 219464
Supervisor Federal D. Glover, Chair
Supervisor John Gioia, Vice Chair
Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee
1.Introductions
2.PUBLIC COMMENT: Persons who wish to address the Equity Committee during public comment on matters
within the jurisdiction of the Equity Committee that are not on the agenda, may comment in person, via Zoom, or via
call-in. All public comments will be limited to two minutes
3. RECEIVE and APPROVE the Record of Action for the July 6, 2023 meeting of the Equity Committee, with
any necessary corrections.
4. RECEIVE update and PROVIDE DIRECTION on the hiring process for the Co-Directors for the Office of
Racial Equity and Social Justice.
5. PROVIDE direction to staff on a solicitation process for a feasibility study for the establishment of an
African American Holistic Wellness Hub for Contra Costa County.
6.The next meeting is currently scheduled for Monday, August 21 at 10:30 a.m.
7.Adjourn
The Equity Committee will provide reasonable accommodations for persons with disabilities planning to attend Equity
Committee meetings. Contact the staff person listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a
majority of members of the Equity Committee less than 96 hours prior to that meeting are available for public inspection at 1025
Escobar St., 4th Floor, Martinez CA, during normal business hours.
Public comments generally will be limited to two minutes per speaker. In the interest of facilitating the business of the Board
Committee, the total amount of time that a member of the public may use in addressing the Board Committee on all agenda
items is 10 minutes. Your patience is appreciated.
Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting
time.
For Additional Information Contact:
Lara DeLaney, Staff
Phone (925) 655-2057, Fax (925) 655-2066
Lara.DeLaney@cao.cccounty.us
EQUITY COMMITTEE 3.
Meeting Date:07/31/2023
Subject:Record of Action for Equity Committee
Submitted For: EQUITY COMMITTEE,
Department:County Administrator
Referral No.:
Referral Name:
Presenter: L. DeLaney, Interim Staff to Committee Contact: L. DeLaney, (925) 655-2057
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it
must accurately reflect the agenda and the discussions made in the meetings.
Referral Update:
Attached for the Committee's consideration is the draft Record of Action for its July 6, 2023 meeting.
Recommendation(s)/Next Step(s):
Staff recommends APPROVAL of the Record of Action for the July 6, 2023 meeting of the Equity Committee, with any
necessary corrections.
Attachments
DRAFT Record of Action
Meeting Attendees
D R A F T
EQUITY COMMITTEE
RECORD OF ACTION FOR
July 6, 2023
Supervisor Federal D. Glover, Chair
Supervisor John Gioia, Vice Chair
Present: Federal D. Glover, Chair
John Gioia, Vice Chair
Staff Present:Lara DeLaney, Senior Deputy County Administrator, Interim staff to Committee;
Nicole Bilich, Human Resources Manager; Adam Nguyen, County Finance Director;
Ann Elliott, Human Resources Director; Monica Nino, County Administrator; Jill Ray,
Field Representative, District II; Karen Caoile, Risk Management Director; Ali Saidi,
Public Defender staff
Attendees:See Attachment
1.Introductions
Chair Glover convened the meeting at 1:01 p.m., introducing himself and Vice Chair Gioia, who noted
that members of the public were present for the meeting at his office.
2.PUBLIC COMMENT: Persons who wish to address the Equity Committee during public comment on
matters within the jurisdiction of the Equity Committee that are not on the agenda, may comment in
person, via Zoom, or via call-in. All public comments will be limited to two minutes.
Public comment was made by several people in attendance who advocated for an African American
Holistic Wellness Hub, including Carrie Frazier, Gigi Crowder, Elder Desiree Rushing, and Barbara
Howard. This matter was included on the Committee's agenda for the meeting, so further comment on
item 6 was held until the item was heard.
3.Staff recommends APPROVAL of the Record of Action for the June 20, 2023 meeting of the Equity
Committee, with any necessary corrections.
The Record of Action was approved as presented.
AYE: Chair Federal D. Glover
Vice Chair John Gioia
4.Staff recommends APPROVAL of the Record of Action for the May 15, 2023 meeting of the Equity
Committee, with any necessary corrections.
The Record of Action was approved as presented.
AYE: Chair Federal D. Glover
Vice Chair John Gioia
5.CONSIDER the matter of providing stipends to the members of the ORESJ Co-Director Search
Subcommittee, and provide direction to staff on a recommendation to the Board of Supervisors.
The Committee Members expressed support for the item and directed it be sent to the Board for action.
AYE: Chair Federal D. Glover
Vice Chair John Gioia
6.PROVIDE direction to staff on a solicitation process for a feasibility study for the establishment of an
African American Holistic Wellness Hub.
Additional public comment in support of the establishment of an African American Holistic Wellness Hub
were provided by Zelon Harrison, Jeralynn Brown-Blueford, Kenneth Robinson, Auriel Shelton, Phil
Arnold, Barbara Howard, Wanda Johnson, Gigi Crowder, Steven Smith, Latrece Martin, Audrey Neal,
Stephanie Taddeo, Watson, Elder Desiree Rushing, and Akili.
Vice Chair Gioia noted that both he and Chair Glover supported the allocation of Measure X to this
project. He indicated that Chair Glover would be taking the lead on the facilitation process to work with
the community, noting this effort is focused in East County. Chair Glover responded this would be a
countywide effort starting with East County. He noted if this moves forward, he would envision a hub
with satellite spaces. Vice Chair Gioia indicated that they may hear a need for a Center, not a satellite, in
West County/Richmond. He discussed the Wellness Hub on the Richmond Greenway and a need to link
efforts. Chair Glover requested the RFI responses would provide information from a countywide
perspective. Vice Chair Gioia noted the effort would identify African American leaders in West, Central,
and East County who should be a part of this; some of whom were participating in the meeeting. Staff
indicated a draft RFI would be presented at the next Committee meeting.
7.The next meeting is currently scheduled for July 17, 2023 at 10:30 a.m.
The July 17, 2023 meeting was subsequently rescheduled to July 31, 2023 at 10:00 a.m.
8.Adjourn
The meeting was adjourned at 1:51 p.m.
For Additional Information Contact:
Lara DeLaney, Senior Deputy County Administrator
Phone (925) 655-2057, Fax (925) 655-2066
lara.delaney@cao.cccounty.us
Board of Supervisors Equity Committee Attendance Duration (Minutes) Participants
6‐Jul‐23 71 47
Name (Original Name)
Lara DeLaney# interim staff to Committee# she/her (LARA DELANEY)
zelon harrison
Gigi Crowder
BOS1 ‐ Sup. John Gioia Conf. Rm
Supervisor Federal Glover
Phil Arnold (Phil Arnold NAMI Contra Costa)
Wanda Johnson (Wanda Johnson# NAMI Contra Costa)
Audrey Neal
Juanita T
Nicole Bilich
Solomon Belette
Adam Nguyen
Peter Myers
Carrie Frazier
Ann Elliott
Steven Smith
Elder Desiree Rushing
Roxanne Carrillo Garza (Roxanne Garza)
Latrece Martin
Kerby's OtterPilot
Jill Ray# Office of Supervisor Candace Andersen
Auriel Shelton
ISABEL LARA
Barbara Howard
Stephanie Taddeo
Jeralynn Brown‐Blueford
Willie Robinson (RICHMOND BRANCH #1058‐B)
Jeralynn Brown‐Blueford
Kenneth Robinson
Watson
Gigi Crowder
MONICA NINO
Gigi Crowder
shannon
Kia’Ora Henson
9256552044
Armand Theus‐Box
Akili NAMI Contra Costa
Tyler Bradford
Lawanna Bradford
KAREN CAOILE
Ali Saidi (asaidi)
Jeralynn Brown‐Blueford
EQUITY COMMITTEE 4.
Meeting Date:07/31/2023
Subject:Outreach and Hiring Process for Co-Executive Directors for ORESJ
Submitted For: EQUITY COMMITTEE,
Department:County Administrator
Referral No.: 2023-01
Referral Name: Staffing for the ORESJ
Presenter: Ann Elliott and Core Committe Representatives Contact: L. DeLaney, (925) 655-2057
Referral History:
Since its first meeting on February 9, 2023, the Equity Committee requested that this item be included on the Committee
agenda.
Referral Update:
The County's Human Resources Director and Manager along with representatives of the Core Committee's Hiring
subcommittee will be in attendance at the Equity Committee meeting to provide an update on the hiring process for the
Co-Directors of the Office of Racial Equity and Social Justice.
Guidance on the details of the community interview step is specifically requested from the Equity Committee at this meeting.
Recommendation(s)/Next Step(s):
ACCEPT the update and PROVIDE DIRECTION on the hiring and outreach process for the Co-Directors of the Office of
Racial Equity and Social Justice.
Attachments
No file(s) attached.
EQUITY COMMITTEE 5.
Meeting Date:07/31/2023
Subject:African American Holistic Wellness Hub Feasibility Study
Submitted For: EQUITY COMMITTEE,
Department:County Administrator
Referral No.: 2023-08
Referral Name:
Presenter: L. DeLaney, Interim Staff to Committee Contact: L. DeLaney, (925) 655-2057
Referral History:
During the FY 23-24 County Budget Hearings, on April 24, 2023, the Board of Supervisors designated that $80,000 be
allocated for the purpose of studying the development of an African American Wellness Hub in Contra Costa County. The
Board referred this matter to the Equity Committee for consideration and development. The Equity Committee provided
preliminary direction on this referral at its July 6, 2023 meeting.
Referral Update:
Solicitation Process Considerations for Equity Committee
Staff requests input and/or direction from the Equity Committee on the following:
Solicitation Document: Although Committee staff had earlier recommended the issuance of a Request for Information
(RFI) for the purpose of identifying a contractor to provide the Board-requested Feasibility Study, staff of the
Purchasing Division has advised that this solicitation not be conducted through an RFI, as that process would ultimately
necessitate a secondary step for solicitation—the issuance of an RFP (Request for Proposal). Instead, Purchasing staff
recommends that the County issue either a Request for Qualifications (RFQ) or a Request for Proposal (RFP) which
consolidates the process into one solicitation document.
The Board-approved Administrative Bulletin 600.3 on Purchasing indicates that an RFQ may be used to
initiate a formal procurement process and allows “interested parties to demonstrate compliance with
minimum qualifications or requirements to provide a material, product, or service.” Committee staff
recommends that based on the unique nature of this project and likely limited number of potential responders,
this solicitation process utilize a Request for Qualifications, and an RFQ template from the Purchasing
Division has been utilized for Draft 1.
Timeline for Solicitation Process: Equity Committee input is requested on when the RFQ should be released. If Draft
1 is reviewed by the Equity Committee on July 31, 2023 as scheduled, a subsequent Draft 2 and/or a Final Draft will
require review and/or approval by the Equity Committee/Board of Supervisors prior to further action. The Equity
Committee’s next scheduled meeting date is August 21, 2023. Staff will require at least two weeks to produce
subsequent draft/final documents. On this schedule, the RFQ would be issued in early September.
Equity Committee direction is also requested for the length of the vendor response period and length of the
evaluation/review period.Staff recommends at least one month for vendor response (45-60 days) and at least
three weeks for review/evaluation (this includes interview and reference check processes). If the RFQ is
issued in September, this could result in a contract award in December. Staff anticipates a 6-month contract
period.
Outreach Process for Solicitation: Equity Committee direction is requested for the outreach/advertisement for this
contract opportunity. Staff recommends utilizing the County website, a News Release, social media posts, social
networks, emails, and newsletter postings.
Eligible Proposers: Equity Committee direction is requested on eligible responders:
individuals
non-profit organizations
for-profit organizations
educational institutions
Scope of Services: Equity Committee direction is requested on the Scope of Services to be included in the RFQ: Draft 1
provides for both project management and delivery of a Feasibility Study. The Board of Supervisors in April directed
the allocation of $80,000 of Measure X funds for a Feasibility Study. If this solicitation is for project management only,
additional funding would be required through the Board of Supervisors to produce a Feasibility Study; the timeline for
this process would also be extended.
In terms of the Feasibility Study itself, Equity Committee direction is requested on the content of the study:
community assessment/community support: specifics need to be developed
funding needs and potential sources for capital and operations: specifics need to be developed
facility location options: specifics need to be developed
research of other models, existing programs: specifics need to be developed
Content of Response: Draft 1 requests the standard elements of prior RFQ documents related to a firm’s qualifications
and experience. Are there other areas of qualification/experience/expertise the County should specifically request (such
as experience and/or expertise with health systems, equity programs, collective impact models)?
Stakeholders : Who would review the final draft solicitation document: Is this the Equity Committee/the Board of
Supervisors? Should there be a “Steering Committee” established for the purpose of providing input into the
development of the Feasibility Study? If so, the establishment of a Steering Committee could require an additional 2-3
months in the timeline. Who reviews and comments on draft Feasibility Study documents and other draft documents
associated with the study?
Selection Committee: How many people should be on the Selection Committee to review/evaluate the responses
received? Who solicits participation; how is participation solicited; and who selects the Selection Committee members?
Equity Committee input is requested on these questions.
Evaluation Process: The standard process is included in the Draft 1 now. What further process would the Equity
Committee recommend?
Input and direction is also welcomed on other sections of the Draft RFQ including I. Introduction, III. Instructions to
Responders, and V. Contract Information and Requirements.
Draft 1 of the Request for Qualifications for a Feasibility Study for an African American Holistic Wellness Hub for Contra
Costa County is Attachment A.
Recommendation(s)/Next Step(s):
PROVIDE input/direction to staff on the development of a solicitation process for a Feasibility Study for the establishment of
an African American Holistic Wellness Hub for Contra Costa County.
Attachments
Attachment A: Draft 1 of RFQ for Feasibility Study
Contra Costa County Office of Racial Equity and Social Justice
REQUEST FOR QUALIFICATIONS (RFQ)
Feasibility Study for an
African American Holistic Wellness Hub
for Contra Costa County
RFQ #: XXXX-XXX
RELEASE DATE: XXX, 2023
Statement of Qualifications Due Date: xxxxx
NO LATER THAN 3:00 P.M. PDT
CONTRA COSTA COUNTY
COUNTY ADMINISTRATOR’S OFFICE
1025 ESCOBAR ST., 4TH FLOOR
MARTINEZ, CALIFORNIA 94553
Attachment A
African American Holistic Wellness Hub for CCC 1
RFQ No.: xxxx-xxx
Summary
The Contra Costa County Administrator’s Office (County) is seeking Statements of Qualifications
(SOQ) from qualified firms that can provide the Board of Supervisors with a feasibility study for
an African American Holistic Wellness Hub for the County. The County welcomes responses from
all qualified service providers who are individuals, non-profit or for-profit organizations in good
standing with the California Secretary of State and Franchise Tax Board, or educational
institutions. The County may, in its sole discretion, enter into a contract with a qualified provider
or may reject all proposals and not award a contract at this time.
1. SOQ Submittal Process
SOQs must be submitted electronically through the BidSync/Periscope 2SG website. Late
submittals will not be accepted. No changes or additions to the SOQ may be made after the
submittal date.
Incomplete SOQs or SOQs that do not conform to the requirements specified in Section III
herein will not be considered.
Addenda: Any changes to these documents will be issued in writing via Addenda to be posted
on BidSync/Periscope S2G website.
Questions: All questions regarding the RFQ will be accepted through the BidSync/Periscope
2SG website only. The deadline for submitting questions is by XXXX, 2023 no later than 3:00
p.m. Questions will be answered and disseminated to those registered on the
BidSync/Periscope 2SG website.
Correspondence: As of the issuance of this RFQ, firms are specifically directed not to contact
County personnel for meetings, conferences, or technical discussions related to this RFQ.
Failure to adhere to this policy may result in disqualification of the firm.
Please contact customer support if you need technical assistance with any part of the bid
process at S2G@periscopeholdings.com or call (800) 990-9339.
2. SOQ Evaluation Process
SOQs will be evaluated by a Selection Committee. The County will notify firms that will be
considered for further evaluation and negotiation. Firms notified may be invited to
interview. Interviews will be ½ hour.
See Section IV for additional information.
Attachment A
African American Holistic Wellness Hub for CCC 2
RFQ No.: xxxx-xxx
3. Funding
Up to $80,000 (eighty thousand dollars) is appropriated in the FY 23-24 County Budget to
fund the development of a Feasibility Study, from an allocation of Measure X revenues.
4. Calendar of Events
Below is a schedule overview of the SOQ submittal process due dates, and evaluation and
selection process:
EVENT DATE
RFQ Release Date September
RFQ Questions Deadline
SOQ Submittal Deadline (by 3:00 pm)
SOQ Review/Evaluation 2 weeks
Oral Interviews 1 week
Selection Notification
Review by Equity
Committee December
Contract Award by Board December
Attachment A
African American Holistic Wellness Hub for CCC 3
RFQ No.: xxxx-xxx
Table of Contents
Page
Section I: Introduction ................................................................................................................... 3
Section II: Scope of Work ............................................................................................................... 6
Section III: Evaluation and Selection Process ................................................................................ 9
Section IV: Instructions to Responders ....................................................................................... 11
Exhibits Attachments
• Exhibit A – Statement of Qualification • Attachment A – Sample County Contract
• Exhibit B – Client References
• Exhibit C – Anti-Collusion Statement
• Exhibit D – CCC Business Opportunity
Registration
• Exhibit E – Addenda Acknowledgement
Attachment A
African American Holistic Wellness Hub for CCC 1
RFQ No.: xxxx-xxx
Section I: Introduction
A. Purpose
The County of Contra Costa, California (the "County") was incorporated in 1850 as one of the
original 27 counties of the State of California, with the City of Martinez as the County Seat. It is
one of the nine counties in the San Francisco-Oakland Bay Area. The County is the ninth most
populous county in California, with a population of more than one million residents. A five-
member elected Board of Supervisors serves as the governing body of the County as well as the
Contra Costa County Fire Protection District and the In-Home Supportive Services (IHSS) Public
Authority, establishing policy and exercising legislative authority. A County Administrator,
appointed by the Board, serves as the chief executive officer of the County and is responsible
for the County’s day-to-day operations.
Currently, in Contra Costa County, African Americans represent approximately 8.7% of the
population. Racism, inequity, injustice, disparities and harm exist throughout the United States
and, unfortunately, here in Contra Costa County as well. Racial and ethnic disparities in health
outcomes, the criminal justice system, educational achievement, and social service metrics are
present in Contra Costa County. These disparities have been well-documented in reports issued
by the Contra Costa Racial Justice Task Force/Oversight Body, First Five Contra Costa, Contra
Costa Health Services, and the Contra Costa Employment and Human Services Department. In
Contra Costa County, Latino and African American residents face disproportionate rates of
preventable chronic illnesses such as heart disease, obesity, cancer as well as most recently,
COVID-19.
For the last several years, members of the community have been advocating and leading the
effort in the County for the creation of an African American Holistic Wellness Hub (AAHWH).
The vision for the AAHWH, as expressed through public comment made to the Board of
Supervisors, is to host and provide culturally relevant and responsive services to eliminate
disparities and to benefit the African American community with education, employment,
health, mental health, wellness, and housing supports.
In April 2023, the Board of Supervisors directed that $80,000 of Measure X funds be allocated
for the purpose of studying the development of an African American Holistic Wellness Hub in
Contra Costa County. Section II: Scope of Services
A. The County seeks to contract with an eligible entity that has expertise in delivering the
services that would culminate in the delivery of a Feasibility Study to the Board of
Supervisors. The Feasibility Study will provide an assessment of the viability, sustainability,
and feasibility of an African American Holistic Wellness Hub for the County. The Feasibility
Attachment A
African American Holistic Wellness Hub for CCC 2
RFQ No.: xxxx-xxx
Study shall provide a community assessment, research of similar models, identify potential
funders/funding sources, outline options for financing development of the facility
(facilities), and include an analysis of the technical and financial feasibility of the project.
The findings and recommendations in the Feasibility Study will offer guidance to the Board
of Supervisors to assist them in making informed decisions regarding next steps.
In order to be considered for selection, firms must have the capability and experience to
perform the following services that are needed for this project. If your firm would like to
submit an SOQ, but cannot perform all required services, you are encouraged to hire sub-
consulting firms to have a team that would complement/ supplement your firm’s capabilities
or join prospective firm teams. Personnel shall be knowledgeable about, and comply with, all
applicable federal, state, and local laws and regulations.
1. Conduct a community assessment to gather feedback and input through the use of
surveys, focus groups, stakeholder interviews, and community forums
(further details to be provided)
2. Research existing programs and/or models
(further details to be provided)
3. Research and identify options for facility locations and financing requirements
(further details to be provided)
4. Research and assess potential funding opportunities from public and private
organizations
(further details to be provided)
5. Provide a comprehensive report that outlines the findings and recommendations
(further details to be provided)
Attachment A
African American Holistic Wellness Hub for CCC 3
RFQ No.: xxxx-xxx
Section III: Instructions to Responders
Respondents shall submit SOQs that are concise and specifically responds to all requested
services as posted in this RFQ. Each SOQ shall include the following format, content, and
attachments. SOQs that do not conform to the requirements specified below will not be
considered.
A. Format
1. Cover Letter – Signed by an authorized representative of the firm
2. Title/Cover Page –
3. SOQ – within a maximum of 15 pages, no smaller than 12-point font, title and include the
content in the following order:
• Scope of Services Understanding and Experience: Demonstrate the firm’s
understanding, knowledge, and experience of the services needed for the
development and delivery of a Feasibility Study of an African American Holistic
Wellness Hub, or similar projects.
• Team Member Qualifications: Identify the team member(s) who is/are authorized to
negotiate contract terms on behalf of your firm and members and subcontractors
that will be assigned to this project. Provide an Organizational Chart of key team
members, including subcontractors; and describe qualifications, experience level,
and expertise of each key team members, including:
o Team leadership/Project Manager
o Areas of specialization of each key team member
o Related projects key team members have worked on
• Familiarity with Federal, State, and Local Agency Compliance Procedures:
Demonstrate firm’s knowledge, familiarity, qualifications, and experience with
applicable federal, state, regional, and local agency regulatory compliance
procedures and requirements.
• Quality of Work/Technical Ability: Demonstrate methods used to produce quality
work products including your firm’s capability to develop Feasibility Studies.
• Financial Responsibility, Reporting, Budget, and Schedule Tracking: Demonstrate
how economy of scale can be used to reduce costs; and identify strategies and
processes your firm will use to perform work cost effectively to track budget and
scheduling.
Attachment A
African American Holistic Wellness Hub for CCC 4
RFQ No.: xxxx-xxx
• Difference of Opinion: Describe your firm’s approach to dealing with a difference of
opinion with County staff on project-specific tasks.
• Acknowledgement of the Standard Contract Conditions: Provide acknowledgement
regarding the acceptability of the standard Consulting Services Agreement, General
and Special Conditions, including indemnifications and insurance requirements
(Attachment A).
4. Attachments
• Resumes
• Federal, State, and local permits and licenses
• Statement of Qualification – See Exhibit A
• Client References – See Exhibit B
• Anti-Collusion Statement – See Exhibit C
• Contra Costa County Business Opportunity Registration Form – See Exhibit D (for both
firms and all sub-consulting firms. If your firm is not an SBE per the County’s SBE
Program guidelines, still submit the SBE Registration form with your firm’s name and
write “NOT QUALIFIED UNDER COUNTY SBE PROGRAM” across the sheet)
• Addenda Acknowledgement – See Exhibit E
• W-9 and State Business Verification
• Certificate of Insurance with Endorsement Letter
B. SOQ Submission
a. Response to this RFQ MUST be submitted electronically through the BidSync/Periscope
website – NO EXCEPTION
b. Late submittals WILL NOT be accepted – NO EXCEPTION
C. Resumes
Provide resumes of staff anticipated to perform the services including disciplines and
degrees, qualifications, training, and experience of each team member, as appropriate. Must
not exceed two pages for each person.
D. Client References
Respondents shall provide a minimum of three (3) letters of references. Each letter must
include the name of the firm, description of services provided, date(s) of services and contract
amount for projects similar to the services requested in this RFQ. See Exhibit B.
Attachment A
African American Holistic Wellness Hub for CCC 5
RFQ No.: xxxx-xxx
E. Licenses and Permits
Respondents shall possess all licenses, registrations and permits required by the State of
California and the County of Contra Costa. Such licenses and permits are to be submitted to
the County with the SOQ or prior to the contract signing date.
F. Submittal Expenses
Respondents shall be fully responsible for all costs incurred in the development and
submittals for this RFQ.
G. Respondent Responsibility
The Respondent assumes sole responsibility for the complete effort required in submitting
an SOQ in response to this RFQ. No special consideration will be given after SOQs are opened
because of a Respondent’s failure to be knowledgeable as to all of the requirements of this
RFQ.
H. Interpretation
Should any discrepancies, omissions, or doubt as to their meaning be found in the RFQ
specifications or requirements, the Respondent shall notify the County in writing through the
BidSync/Periscope website. The County will send written instructions or addenda to all
participants in the RFQ process. The County shall not be responsible for oral interpretations.
I. Reservation
The County reserves the right to do the following at any time and for its own convenience, at
its sole discretion:
• To reject any and all SOQs without indicating any reasons for such rejection
• Terminate this RFQ and issue a new RFQ anytime thereafter
• Extend any or all deadlines specified in the RFQ, including deadlines for accepting
SOQs by issuing an Addendum at any time prior to the deadline for receipt of
responses to the RFQ
• Procure any services specified in the RFQ by other means
• Disqualify any Respondent on the basis of any real or perceived conflict of interest or
evidence of collusion that is disclosed by the SOQ or other data available to the
County. Such disqualification is at the sole discretion of the County.
• Reject the SOQ of any Respondent that is in breach of or in default under any other
agreement with the County
• Reject any Respondent deemed by the County to be non-responsive, unreliable,
unqualified, or non-responsible
Attachment A
African American Holistic Wellness Hub for CCC 6
RFQ No.: xxxx-xxx
J. Truth and Accuracy of Representation
False, misleading, incomplete, or deceptively unresponsive statements in connection with a
submittal shall be sufficient cause for rejection of the submittal.
K. Sub-Contract and Assignment
The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior
written consent of the County, subject to any required state or federal approval, is required
before the Contractor may enter into subcontracts for any work contemplated under the
Contract, or before the Contractor may assign the Contract or monies due or to become due,
by operation of law or otherwise.
L. Addenda
No one is authorized to amend any of these documents in any respect by an oral statement
or to make any representation or interpretation in conflict with their provisions. Any changes
to these documents will be issued in writing via addenda to be posted on the
BidSync/Periscope website.
M. Addenda Acknowledgement
All addenda shall include an acknowledgement of receipt that must be returned. The addenda
must be signed and attached to the final response. Failure to attach any addendum may result
in the rejection of the response. See Exhibit E.
N. Non-Collusion
By submitting a signed submittal, Respondent certifies that there has been no collusion with
any other Respondent. Reasonable grounds for believing Respondent has an interest in more
than one submittal will result in rejection of all submittals in which the Respondent has an
interest. Any party to collusion may not be considered in future submittals for the same or
similar work. See Exhibit C.
Attachment A
African American Holistic Wellness Hub for CCC 7
RFQ No.: xxxx-xxx
Section IV: Evaluation and Selection Process
A. Selection Process
All SOQs received will be evaluated by a Selection Committee. Each SOQ will be evaluated for
completeness and overall responsiveness to the requirements contained in this RFQ. The
following criteria, will be evaluated to determine which firm best meets the needs of the
County as described in Section III:
• SOQ completeness/overall responsiveness
• Scope of services understanding and experience
• Team member qualifications
• Familiarity with federal, state, regional, and local agency compliance procedures
• Quality of work/technical ability
• Financial responsibility, reporting, budget, and schedule tracking
B. Evaluation and Negotiation
Upon completion of the review of SOQs, the County will notify Respondents that will be
considered for further evaluation and negotiation. Respondents may be contacted for an
interview. The key team members identified in the SOQ should attend the interview.
Interviews will be ½ hour. Any delay caused by Respondent’s failure to respond to direction
from the County may lead to a rejection of the SOQ.
C. Award of Contract
If the County determines after further evaluation and negotiation, to award the Contract, a
Contract will be sent to the successful Respondent for signature. No submittal shall be binding
upon the County until after the Contract is signed by duly authorized representatives of both
Respondent and the County.
D. Submittals are Public Records
California Government Code Section 6250, the Public Records Act, defines a public record as
any writing containing information relating to the conduct of the public’s business prepared,
owned, used or retained by any state or local agency regardless of physical form or
characteristics. The Public Records Act provides that public records shall be disclosed upon
request and that any person has a right to inspect any public record, unless the document is
exempted from disclosure.
Unless otherwise compelled by a court order, the County will not disclose any submittals
while the County conducts its deliberative process in accordance with the procedures
identified in this RFQ. However, after the County either awards a contract to a successful
Respondent, or rejects all submittals, the County will consider each submittal subject to the
public disclosure requirements of the California Public Records Act. Each Respondent is
Attachment A
African American Holistic Wellness Hub for CCC 8
RFQ No.: xxxx-xxx
hereby informed that, upon submittal of its SOQ to the County in accordance with this RFQ,
the SOQ becomes the property of Contra Costa County.
E. Protest Procedures
In the event a dispute arises concerning the RFQ process prior to the award of the contract,
the party wishing resolution of the dispute shall submit a request in writing to the attention
of:
Cindy Shehorn, Purchasing Services Manager
Contra Costa County
Public Works Department
40 Muir Road, 2nd Floor
Martinez CA, 94553
Attachment A
African American Holistic Wellness Hub for CCC 9
RFQ No.: xxxx-xxx
Section V: Contract Information and Requirements
A. Contract Information:
1. Contract Period
Any agreement awarded as a result of this RFQ will include the County’s general terms and
conditions, attached as Attachment A to this RFQ. The initial term of any agreement
awarded as a result of this RFQ will be for up to 6 months. Nothing in this RFQ, and nothing
in an agreement awarded as a result of this RFQ, commits the County to contract with the
successful responder for any particular length of time.
All other factors being substantially equal, preference will be given to respondents located
within Contra Costa County. For purposes of this RFQ, a respondent is located in Contra
Costa County if its principal place of business has been located in Contra Costa County for
at least six months immediately prior to the issuance of this RFQ.
2. Contract Monitoring and Evaluation
On behalf of the County, the County Administrator’s Office (CAO) will actively monitor all
services provided through the contract that results from this RFQ process. This monitoring
will determine if the Contractor is performing as intended or if good cause exists to
terminate the contract prior to the end of the five-year contract term.
At a minimum, contractors will be expected to:
a. Perform all services without material deviation from an agreed-upon Service Plan;
b. Complete progress report forms provided by County;
c. Maintain adequate records of service provision to document compliance with
Service Plan and complete any forms provided by the County; and
d. Cooperate with the collection of other fiscal/administrative/service data as
requested by the County.
The CAO will:
a. Negotiate a service contract that identifies specific performance outputs and/or
outcomes to be achieved during the contract term;
b. Review contract at least once per year to ensure compliance with output/outcome
requirements, document any noncompliance, and establish a Corrective Action
Plan as needed;
c. Be part of the monitoring of subcontracts written by and entered into by the
contractor that utilizes funds awarded under this solicitation; and
d. Provide information to contractors concerning additional State or County data
requirements not provided here or in the resulting contract.
Attachment A
African American Holistic Wellness Hub for CCC 10
RFQ No.: xxxx-xxx
3. Contract Management Responsibilities
The firm’s Contract Manager shall also be responsible for all matters related to the
firm’s personnel and subconsultants performance including but not limited to:
• Supervising, reviewing, monitoring, and directing the firm’s personnel, and managing
subconsultants.
• Assigning qualified personnel to complete the requested services.
• Administering personnel actions for firm’s personnel and ensuring appropriate
actions taken for subconsultant personnel.
• Maintaining and submitting organized project files for record tracking and auditing.
• Developing, organizing, facilitating, and attending scheduled coordination meetings,
and preparation and distribution of meeting minutes if requested.
• Implementing and maintaining quality control procedures to manage conflicts, ensure
product accuracy, and identify critical reviews and milestones.
• Reviewing invoices for accuracy and completion before billing to County.
• Providing invoices in a timely manner and providing monthly contract expenditures.
• Managing overall budget for contract and provide report to the County Contract
Manager.
• Ensuring compliance with the provisions of the contract and all specific Task Order
requirements.
• Ensuring the health and safety of personnel working in a hazardous environment in
accordance with all applicable Federal, State, and Local regulations as applicable.
Attachment A
African American Holistic Wellness Hub for CCC 1
RFQ No.: xxxx-xxx
Exhibit A: Statement of Qualification
SECTION A
Business Name: __________________________________________ Phone #: _____________________
Address: _____________________________________________________________________________
City: __________________________________________________ State: ________ ZIP: _____________
Federal Tax ID #: ____________________________ Business License #: ___________________________
Business Status:
_____Non Profit Corporation
_____Corporation State of Incorporation:_____________________
_____General Partnership
_____Limited Partnership
_____Sole Proprietorship
Other: __________________________
Name and title of an Officer or owner authorized to sign this Statement of Qualification and any contract
with the County that may result.
Name: __________________________________________________ Title: ________________________
SECTION B
Number of years in business under present business name: ____________________________________
Other Business Name(s): ________________________________________________________________
Number of years under prior name if any: ___________________________________________________
SECTION C
Number of years of experience in providing required, equivalent, or related projects: _______________
Attachment A
African American Holistic Wellness Hub for CCC 2
RFQ No.: xxxx-xxx
SECTION D
Similar services/projects completed during the last five years?
Period Services $ Amount Paid Location Agency Name
1 - __________________________________________________________________________________
2 - __________________________________________________________________________________
3 - __________________________________________________________________________________
4 - __________________________________________________________________________________
5 - __________________________________________________________________________________
SECTION E
Have you, or your agency failed or refused to complete a contract? _____ YES ______ No
If yes, explain: _________________________________________________________________________
_____________________________________________________________________________________
SECTION F
Is your firm authorized to do business in the State of California? _____Yes _____No
SECTION G
Is your firm a State of California registered small business? ______Yes ______No
SECTION H
Is your firm local Business? ______Yes ______No
Attachment A
African American Holistic Wellness Hub for CCC 3
RFQ No.: xxxx-xxx
SECTION I
Explain any litigation similar to the services requested by this proposal involving you, or your agency, or
any principal officer(s) thereof:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION J
Has your company filed any written declaration for bankruptcy protection, a potential merger or
acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under
the Contract? _________ Yes _________ No (if yes, please explain): _____________________
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
SECTION K
License Provisions
Has your company changed names or license numbers in the past 10 years? If so, please state reason for
change. Yes_____ No_____
Reason
_______________________________________________________________________________
_______________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Attachment A
African American Holistic Wellness Hub for CCC 4
RFQ No.: xxxx-xxx
SECTION L
List the names and titles of the key personnel who would be assigned to the Contract.
Name Classification
___________________________________ _____________________________________________
___________________________________ _____________________________________________
___________________________________ _____________________________________________
___________________________________ _____________________________________________
SECTION M
List all required business and professional licenses that pertain to this Contract:
License Number Type Expiration Date
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SECTION N
Do you and your agency agree to provide additional information as required by the County to make an
informed determination of qualifications? ______ Yes _____ No
By signing this Statement of Qualification, you are certifying that all information provided on this form
and contained within your proposal are true, and you acknowledge that if the proposal contains any false
statements, the County may declare any contract or agreement made as a result of the proposal to be
void.
Signature: ________________________________________________ Date: ______________________
Authorized Name: ____________________________________Title: _____________________________
Attachment A
African American Holistic Wellness Hub for CCC 5
RFQ No.: xxxx-xxx
Exhibit B: Client References
Government Agency:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Government Agency:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Government Agency:
Contact Person:
Address:
Tel. Number:
City, State, Zip:
Email Address:
Services Provided / Date(s) of Service:
Firm Name: _____________________________________________________________
Authorized Name: _______________________________ Title: ___________________
Authorized Signature: ____________________________ Date: __________________
Attachment A
African American Holistic Wellness Hub for CCC 6
RFQ No.: xxxx-xxx
Exhibit C: Anti-Collusion Statement
By signing this form, the Bidder agrees that this submittal is made without any other
understanding, agreement, or connection with any person, corporation, or firm submitting an
Statement of Qualifications quote for the same purpose and that the quote is in all respects fair
and without collusion or fraud,
IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE SOQ
REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING
SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE
AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.
NAME OF FIRM: ______________________________________________________________
[Sign in ink in the space provided below]
SIGNED BY: _________________________________________________________________
TITLE: ______________________________________________________________________
ADDRESS: __________________________________________________________________
CITY & STATE: _______________________________________________________________
TELEPHONE: _________________________________________________________________
Attachment A
African American Holistic Wellness Hub for CCC 7
RFQ No.: xxxx-xxx
Exhibit D: County Business Opportunities Registration
Place Holder
See Attached
Attachment A
African American Holistic Wellness Hub for CCC 8
RFQ No.: xxxx-xxx
Exhibit E: Addenda Acknowledgement
TO BE RETURNED WITH REQUEST FOR PROPOSAL STATEMENT OF QUALIFICATIONS
RFQ No.: _______________ Title: ________________________________________________
ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)
Addendum #1: _________________ Addendum #3: _____________________
Addendum #2: _________________ Addendum #4: _____________________
Company Name: _____________________________________________________________
Contact Name: _______________________________________________________________
Email Address: ____________________________________________ Phone No.: _________
Address:____________________________________________________________________
___________________________________________________________________________
Authorized Signature: _________________________________________________________
Date: _______________________________________________________________________
Attachment A
African American Holistic Wellness Hub for CCC 9
RFQ No.: xxxx-xxx
Attachment A: Sample County Contract
Place Holder
See Attached
Attachment A