The URL can be used to link to this page

Home My WebLink AboutBOARD STANDING COMMITTEES - 03042024 - Head Start Cte Agenda PktAGENDA CONTRA COSTA COUNTY Head Start Committee Supervisor John Gioia, Chair Supervisor Ken Carlson, Vice Chair 11780 San Pablo Ave., Suite D, El Cerrito | 2255 Contra Costa Blvd., Suite 202, Pleasant Hill | Zoom: https://us06web.zoom.us/j/88145926954 | Call in: 1-669-444-9171 Meeting ID: 88145926954 12:00 PMMonday, March 4, 2024 1.The public may attend this meeting in person at either above location . The public may also attend this meeting remotely via Zoom or call-in. 2.Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee. 3.Call to Order 4.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to two (2) minutes). 5.ACCEPT and DISCUSS the Head Start Program Update.24-0663 Head Start Update for March 4, 2024Attachments: 6.The next meeting is currently scheduled for March 18, 2024 at 9 AM 7.Adjourn For Additional Information Contact: Christina Reich at 625-608-8819 Page 1 of 1 1 CONTRA COSTA COUNTY Staff Report 1025 ESCOBAR STREET MARTINEZ, CA 94553 File #:24-0663 Agenda Date:3/4/2024 Agenda #:5. HEAD START COMMITTEE Meeting Date: March 4, 2024 Subject: Head Start Program Update Submitted For: Marla Stuart Department: Employment and Human Services Department Presenter: Marla Stuart and MJ Robb Contact: Christina Reich 925-608-8819 Recommendation(s)/Next Step(s): ACCEPT the Head Start Program Update CONTRA COSTA COUNTY Printed on 2/29/2024Page 1 of 1 powered by Legistar™2 Marla Stuart, MSW, PhD, EHSD Director and Head Start Executive Director MJ Robb, Interim Community Services Bureau Director info@ehsd.cccounty.us | 925-608-4800 Childcare Program Update Board of Supervisors Head Start Committee March 4, 2024 1 3 2 1.Monthly Report Update 2.2024-2028 Grant Application Project Summary 3.Achieving Early Learning and Development Outcomes 4.Past Performance 5.Staffing & Supporting a Strong Workforce 6.Planning and Implementation 7.Organizational Capacity and Governance 8.Budget Outline HANDOUT ATTACHED 4 Monthly Report Update 3 March Presentation Focus 5 March Presentation Focus 4 4 •Monthly Report for January 2024 was presented on February 27, 2024 –Childcare Center Services •Enrollment, Attendance, Meals, Childcare Vacancies –Region IX Communication –Current Events •Today’s presentation will focus on the 2024-2028 grant application 6 2024-2028 Grant Application Project Summary 5 Project Title Submittal Status 7 Project Title 6 6 •Head Start/Early Head Start Recipient – Communities in the state of California •Service Area: Contra Costa County •Total Funding (July 1, 2024-June 30, 2025): –Base: $29,269,362 –T/TA: $392,549 NOFO Goal: to ensure the distribution of resources to meet the demonstrated community needs of children from birth to compulsory school age, ensuring continuity of services and taking into account the availability of high-quality and comprehensive early childhood education opportunities. *Notice of Funding Opportunity 8 Submittal Status 7 7 •Draft 1 of NOFO Response Completed: 2/14/24 •BOS Head Start Committee: 3/4/24 •Policy Council Approval: 3/6/24 •BOS Head Start Committee: 3/18/24 •Board of Supervisor Approval: 3/19/24 •Electronic Application Submission: 3/22/24 •Application Deadline: 3/26/24 9 8 Achieving Early Learning and Development Outcomes Curriculum & Enhancements School Readiness-Goals & Objectives Ongoing Monitoring System Comprehensive Services Community & Formalized Partnerships 10 Curriculum and Enhancements 9 •Creative Curriculum –Infants, Toddlers, and Two's –Preschool •Second Step Early Learning •Teaching Pyramid Framework •Program for Infant Toddler Care (PITC) •Classroom Assessment Scoring System (CLASS) Strategies 11 School Readiness- Goals & Objectives 10 •Utilize Desired Results Developmental Profile 2015 assessment tool •Complete and analyze DRDP assessment data three times per year •Use assessment results to inform program planning and decision-making at individual, group, and program levels •Parent, Family, Community, Engagement component 12 Ongoing Monitoring System 11 13 Ongoing Monitoring System 12 14 Ongoing Monitoring System 13 15 Ongoing Monitoring System 14 16 Partners Model 15 County Functions •Recruitment and Enrollment* •Comprehensive Services* –Health –Nutrition –Family and Community Engagement –Mental health & Disabilities –Program Information Report (PIR) * •Contract Monitoring* Partner Functions •Facilities •Attendance •Meals •Education and Child Development –Developmental screenings –Curriculum adoption and implementation –Desired Results Developmental Profile (DRDP) 17 Community & Formalized Partnerships 16 18 17 Past Performance Previous Recognition & Reviews Depth of Experience Administration for Children and Families (Office of Head Start) Monitoring Review 19 Previous Recognition & Reviews 18 •Innovative Practices –Merit Award from California State Association of Counties (CSAC)-February 2015 & December 2020 –NAEYC Accreditation-Continuous 5 year reaccreditation at 5 CSB locations •Successful Reviews –From 2019-2021, five regulatory audits, each with no findings •May 12, 2019 – Administration for Children & Families (ACF) Focus Area Two •May 31, 2019 – ACF Focus Area One •October 31, 2019 – ACF Onsite CLASS review •April 13, 2021 – California Department of Education (CDE) FY20/21 Governance and Administration Review, Contract Monitoring Review, Pilot Program Review •April 21, 2021 – California Department of Social Services Administrative Review 20 Depth of Experience 19 Name Role Years of Service HS/Education Experience Christina Reich Division Manager 30 30 Rita Loza Comprehensive Services Manager 25 25 Ana Araujo Family and Community Engagement Manager 21 21 Afi Fiaxe Education Manager 17 30 Kelly Chun Eligibility and Enrollment Manager 17 17 Jacqueline Lopez Disabilities/Mental Health Manager 14 19 Tracy Lewis Senior Manager of Recruitment/Enrollment 14 14 Amy Wells Division Manager of Center Operations 14 25 Jessie Black Assistant Director of Child Development 11 20 Catherine Lucero Health Manager 11 42 Sarah Reich Division Manager of Partnerships 10 13 Michelle Mankewich Senior Manager of Comprehensive Services 8 20 Irene Figueroa Nutrition Manager 7 14 21 Administration for Children and Families (OHS) Monitoring Review 20 •Deficiencies corrected February 9, 2023 –2 Safety Practices deficiencies •Corrected July 28, 2023 –Deficiencies: Ongoing Monitoring and Continuous Improvement, Safety Practices, Ongoing Fiscal Capacity –Area of Noncompliance: Program Governance 22 21 Staffing, Compensation, & Supporting a Strong Workforce Recruitment & Retention Wellness Initiatives 23 Recruitment & Retention 22 Staffing-Investing in the Workforce Strategies 1.Grow Our Own Approach •Teacher Assistant Trainee/Work Study Program 2.Enhanced Marketing Strategies for Recruitment •Building Legacy Early Childhood Educators Career Fairs •Virtual Open House Series •Paid advertisements and social media 3.Attempt to achieve parity with local school district pre-school salaries •Increase salaries for County employees •Increase rates for partners 24 Wellness Initiatives 23 •Enhanced Wellness Initiatives –Mindfulness Trainings –Simple, Impactful, Actionable (SIA) Team –Reflective Practices –Psychological First Aid –Trauma Informed and Responsive Agency 25 24 Planning & Implementation Proposed Model Board Priorities 26 Proposed Model 25 Program Quality – Health & Safety Program Option Operation Part Day Full Day Extended Hours Home Visits EHS Center-Based Hours / day 10.5 12 Days / week 5 5 Weeks / year 52 52 HS Center-Based Hours / day 3.5 10.5 12 Days / week 4 5 5 Weeks / year 36.5 52 52 EHS Home-Based Hours / day 1.5 Days / week 1 Weeks / year 52 EHS Teen Program (Locally Designed) Hours / day 6.5 Days / week 5 Weeks / year 35.5 27 Priorities 26 OHS Priorities Related County Governing Body Priorities I.Child Health and Safety: Reduce or eliminate children’s risk of exposure to harm and hazards. II.Partnerships with State Systems: Expand Head Start programs’ capacity to coordinate services with state systems and national programs. •Extend hours to support commuting parents and parents working varied shifts. •Maximize receipt of state funding through California Alternative Payment Program (CAPP), General Child Care and Development, and California State Preschool Program. III.Reaching Children and Families: Ensuring that Head Start resources are targeted to children, families, and communities of greatest need. •Distribute slots equitably throughout the county based on economic need. •Increase the number of slots to serve closer to 100% of eligible children and families. •Shift slots from Head Start to Early Head Start given that California public schools now offer free Transitional Kindergarten for children age 4 IV.Investing in the Workforce: Supporting a highly-skilled workforce with competitive pay, benefits, and access to supports for staff wellness. •Attempt to achieve parity with local school district pre-school salaries as follows: •Increase salaries for County employees. •Increase rates for partners to ensure they also increase salaries. IV.Quality Environments: Strengthening the key components of infrastructure that assist Head Start programs with operating most effectively. •Expand County recruitment and enrollment services to include provision for all Partner agencies and to better reach eligible families. •Expand County comprehensive services to all partner agencies and reduce comprehensive services caseloads. •Expand mental health supports for children and families. 28 Head Start Within County Structure 27 Organizational Capacity & Governance 29 Head Start Within County Structure 28 30 29 Budget Internal Controls & Fiscal Monitoring FY 2025 Head Start Program Operation Summary 31 Internal Controls and Fiscal Monitoring 30 Five components of Internal Control and Fiscal Monitoring 1.Control Environment 2.Risk Assessment 3.Control Activities 4.Information and Communication 5.Monitoring Activities 32 FY 2025 Head Start Program Operation 31 Budget Categories Current (FY24)Proposed (FY25) Personnel $11,797,566 $8,816,448 Fringe Benefits $4,600,653 $6,941,523 Travel $98,950 $10,000 Equipment $170,000 $150,000 Supplies $1,905,433 $342,548 Contractual $8,626,970 $7,529,553 Other $11,065,355 $4,071,935 Sub-Total of Direct Charges $38,264,907 $27,862,008 Indirect Costs $1,525,242 $1,799,903 Total Federal Amount Being Requested $39,790,149 $29,661,911 Non-Federal Share $8,315,445 $7,415,478 Total Federal and Non-Federal $48,105,594 $37,077,389 33