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Home My WebLink AboutBOARD STANDING COMMITTEES - 02132023 - Internal Ops Agenda Pkt INTERNAL OPERATIONS COMMITTEE February 13, 2023 10:30 A.M. To slow the spread of COVID-19, in lieu of a public gathering, the meeting will be accessible via Zoom to all members of the public as permitted by Government Code section 54953(e). Join from PC, Mac, Linux, iOS or Android: https://cccounty-us.zoom.us/j/85280600959 Or Telephone, dial: USA 214-765-0478 USA 888-278-0254 (US Toll Free) Conference code: 845965 Find local AT&T Numbers Supervisor Candace Andersen, Chair Supervisor Diane Burgis, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3.RECEIVE and APPROVE the Record of Action for the December 12, 2022 Internal Operations Committee meeting. (Julie Enea, IOC Staff) 4.CONSIDER recommending to the Board of Supervisors the appointment of Fred Glueck, Aaron Winer, Drew Graham, Anthony Tave, and Terry Baldwin to the Hazardous Materials Commission and also extending the current terms of the Environmental Justice and Environment Justice Alternate seats by one year, to expire on December 31, 2025 with no change to the future terms of office of four years, to improve the term staggering among the Commission seats. (Michael Kent, Health Services Department) 5.CONSIDER approving 2023 Internal Operations Committee meeting schedule, meeting format, and work plan. (Julie Enea, IOC Staff) 6.CONSIDER approving the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees. (Julie Enea, IOC Staff) 7.The next meeting is currently scheduled for March 13, 2023. 8.Adjourn 1 1 The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us 2 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:02/13/2023 Subject:RECORD OF ACTION FOR THE DECEMBER 12, 2022 IOC MEETING Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the December 12, 2022 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the December 12, 2022 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT Record of Action IOC_12-12-22 3 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR December 12, 2022 Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Present: Diane Burgis, Chair Candace Andersen, Vice Chair Staff Present:Monica Nino, County Administrator; Jason Chan, Staff Attendees:Susanna Thompson; Kathleen Jennings; Peter Murray; Teresa Gerringer, District III Chief of Staff; Elissa Robinson; Michael Rochette; Glenn; Jami Morritt, Chief Asst Clerk of the Board; Maureen Parkes, DCD; Wade Finlinson, HSD; Lauren Hull, Clerk of the Board's Office; Jill Ray, District II Supv Office; Tommy Fenster; Roni Gehlke; Chrystine Robbins, CAO Sr. Mgmt Analyst; Maureen Toms, DCD; Unidentified Caller 1 1.Introductions Chair Burgis convened the meeting at 10:32 a.m. and introduced the Committee. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to two minutes). No one requested to speak during the public comment period. 3.RECEIVE and APPROVE the Record of Action for the November 21, 2022 IOC meeting. The Committee approved the record of action for the November 21, 2022 IOC meeting as presented. AYE: Chair Diane Burgis Vice Chair Candace Andersen 4.INTERVIEW the following two candidates for the Public Member #3 and Public Member-Alternate seats on the Integrated Pest Management Advisory Committee for terms that will expire on December 31, 2026, and DETERMINE recommendations for Board of Supervisors consideration: Susanna Thompson, Brentwood (Applicant for Public Member #3 seat) Thomas Fenster, Richmond (Applicant for Public Member-Alternate seat) The Committee decided to recommend the appointment of Susanna Thompson (Brentwood) to the At Large #3 seat and Thomas Fenster (Richmond) to the Public Member Alternate seat on the Integrated Pest Management Advisory Committee to terms that will expire on December 31, 2026. Both applicants were invited to comment on their planned contributions to the Committee. DRAFT 4 4 AYE: Chair Diane Burgis Vice Chair Candace Andersen 5.INTERVIEW the following candidates for the At Large #1 and #2 seats for four-year terms ending on December 31, 2026, and DETERMINE recommendations for Board of Supervisors consideration: Kevin Armonio, Oakley Michael Rochette, Canyon Glenn Umont, Alamo Roni Gehlke, incumbent, Oakley Kathleen Jennings, incumbent, Concord Staff announced that Kevin Armonio withdrew his application. Chair Burgis noted that the incumbents have attended most Fish & Wildlife Committee meetings and that the remaining applicants indicated they had not attended a meeting. Each of the applicants present spoke for up to one minute regarding his/her qualifications and interest in the Fish & Wildlife Committee: Roni Gehlke, Michael Rochette, Glenn Umont and Kathleen Jennings. At the conclusion of applicant comments, the Committee decided to recommend for reappointment Roni Gehlke and Kathleen Jennings to new four-year terms ending on December 31, 2026. AYE: Chair Diane Burgis Vice Chair Candace Andersen 6.REVIEW the Committee's work for 2022 and identify issues to be referred to the 2023 Internal Operations Committee The Committee reviewed the draft year-end report and requested clarification about which Board Committee would continue to oversee the ad hoc Arts Council Steering Committee, whether the Employment and Human Services Director intended to bring Head Start updates to the IOC or directly to the Board of Supervisors, and requested an update in 2023 from the Commission for Women and Children. AYE: Chair Diane Burgis Vice Chair Candace Andersen 7.Adjourn Chair Burgis adjourned the meeting at 11:52 a.m. NOTE: No additional meetings are scheduled for the 2022 Internal Operations Committee. The 2023 Committee meetings will be scheduled following the January reorganization of the Board of Supervisors. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us DRAFT 5 5 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:02/13/2023 Subject:RECOMMENDATION FOR APPOINTMENTS TO THE HAZARDOUS MATERIALS COMMISSION Submitted For: Anna Roth, Health Services Director Department:Health Services Referral No.: 23/5 Referral Name: Advisory Body Recruitment Presenter: Michael Kent, Executive Assistant to the Hazardous Materials Commission Contact: Michael Kent, 925-313-6587 Referral History: The Hazardous Materials Commission was established in 1986 to advise the Board, County staff and the mayors, council members, and staffs of the cities within the county, on issues related to the development, approval, and administration of the County Hazardous Waste Management Plan. Specifically, the Board charged the Commission with drafting a Hazardous Materials Storage and Transportation Plan and Ordinance, coordinating the implementation of the Hazardous Materials Release Response Plan and inventory program, and analyzing and developing recommendations regarding hazards materials issues with consideration to broad public input, and reporting back to the Board on Board referrals. Referral Update: Business Seats. The terms of Business #1 Seat and Business #1 Alternate Seat expired on December 31, 2022. Business #3 Seat was declared vacant by the Board of Supervisors on December 6, 2022 due to the resignation of Don Bristol. The by-laws of the Hazardous Materials Commission provide for three (3) representatives of business, nominated as indicated below, screened by the Internal Operations Committee, and appointed by the Board of Supervisors: • Business #1 Seat - to be nominated by the West County Council of Industries. • Business #2 Seat - to be nominated by the Industrial Association. • Business #3 Seat - to be nominated by the Contra Costa Taxpayers Association. The West County Council of Industries has nominated for reappointment Fred Glueck for the Business #1 Seat and Aaron Winer for the Business #1 Alternate Seat. Their applications and letters of support are attached. The terms for these seats will expire on December 31, 2026. The Contra Costa Taxpayers have nominated Drew Graham for Business #3 Seat. His application and letter of support are attached. The term for this seat will expire on December 31, 2024. Mayor's Conference Seats. The terms of the Mayors Conference #1 Seat and Mayors Conference #1 Alternate Seat expired on December 31, 2022. The by-laws of the Hazardous Materials Commission provide for three (3) representatives of cities, appointed by the City Selection Committee pursuant to Article 11 (§50270 et seq.) of Chapter 1 of Part 1 of Division 1 of Title 5 of the Government Code. The Mayors Conference has nominated Anthony Tave, City of Pinole Councilmember, for Seat #1. They have not nominated an alternate yet. Mr. Tave's application and letter of support are attached. The term for this seat will expire on December 31, 2026. Labor Seats. The terms of the Labor #1 Seat and Labor #1 Alternate Seat expired on December 31, 2022. The bylaws of the Hazardous Materials Commission provide for two (2) labor representatives, nominated by labor organizations, screened by the Internal Operations Committee, and appointed by the Board of Supervisors. The Contra Costa Building Trades have nominated for reappointment Terry Baldwin for the Alternate Seat. They have not forwarded a nomination for the primary seat yet. Mr. 6 6 Baldwin's application and letter of support are attached. The term for this seat will expire on December 31, 2026. Environmental Justice Seats. Due to the recent elimination of one Environmental Organization seat, the creation of an Environmental Justice seat and the addition of a third Mayors Conference seat, the staggering of term expiration dates for Commission seats has become unbalanced. Currently, 4 seats will expire at the end of 2023, 5 seats will expire at the end of 2024, only 2 seats will expire at the end of 2025, and 3 seats will expire at the end of 2026. This imbalance can potentially lead to significant turnover of Commissioners at the end of 2024. This can diminish the institutional knowledge of the Commission, interrupt progress towards Commission goals, and upset the balance on the Commission. As a remedy, the Commission voted unanimously on December 8, 2022 to request that the Internal Operations Committee of the Board of Supervisors support changing the expiration date of the Environmental Justice seat and Alternate from the end of 2024 to the end of 2025. This change will result in 4 seats expiring at the end of 2023, 4 seats expiring at the end of 2024, 3 seats expiring at the end of 2025, and 3 seats expiring at the end of 2026; thus creating a more equal number of seats expiring at the end of each year and addressing the problems discussed in the previous paragraph. The incumbent of the Environmental Justice seat is amenable to extending her term by one year. The Alternate seat was recently vacated and is being recruited. Recommendation(s)/Next Step(s): 1. CONSIDER recommending to the Board of Supervisors the following appointments to the Hazardous Materials Commission, and: Nominee Seat New Term Expiration Sponsor Fred Glueck Business #1 12/31/26 West Co Council of Industries Aaron Winer Business #1 Alternate 12/31/26 West Co Council of Industries Drew Graham Business #3 12/31/24 CC Taxpayers Association Anthony Tave Mayors Conference #1 12/31/26 CC Mayors Conference Terry Baldwin Labor #1 Alternate 12/31/26 CC Building Trades 2. CONSIDER changing extending the current term of the Environmental Justice and Environment Justice Alternate seats by one year to expire on December 31, 2025 with no change to the future terms of office of four years, to improve the balance of term staggering among the Commission seats. Fiscal Impact (if any): No fiscal impact. Attachments Hazardous Materials Commission Roster Application_Fred Glueck_HazMat Application_Aaron Winer_HazMat West Co Council of Industries Nomination Ltrs Application_Drew Graham_HazMat CC Taxpayers Nomination Ltr Application_Anthony Tave_HazMat Mayors Conference Nomination Ltr Application_Terry Baldwin_HazMat CC Building Trades Nomination Ltr 7 7 Position Start date End date Appointee City of Residence Business Seat 1 ‐ West Co. Council of Industries 1/1/2023 1/1/2027 Vacancy Business Seat 1 Alt. ‐ West Co. Council of Ind.1/1/2023 1/1/2027 Vacancy Business Seat 2 ‐ Industrial Association 1/1/2022 12/31/2025 Mark Hughes Benicia Business Seat 2 Alternate ‐ Industrial Association 1/1/2022 12/31/2025 Amy McTigue Lafayette Business Seat 3 ‐ Contra Costa Taxpayers Assoc.1/1/2021 12/31/2024 Vacancy Business Seat 3 Alt. ‐ Co. Co. Taxpayers Assoc.1/1/2021 12/31/2024 Marjorie Leeds Martinez City Seat 1 1/1/2023 1/1/2027 Vacancy City Seat 1 Alternate 1/1/2023 1/1/2027 Vacancy City Seat 2 1/1/2020 12/31/2023 Mark Ross Martinez City Seat 2 Alternate 1/21/2020 12/31/2023 Edi Birsan Concord City Seat 3 3/30/2021 12/31/2024 Ken Carlson Pleasant Hill City Seat 3 Alternate 3/30/2021 12/31/2024 Peter K Cloven Clayton Environmental Engineering Firms 1/1/2022 12/31/2025 George Smith Walnut Creek Environmental Engineering Firms Alternate 1/1/2022 12/31/2025 Ronald Chinn Lafayette Environmental Justice Representative 7/26/2022 12/31/2024 Maureen M Brennan Rodeo Environmental Justice Representative Alternate 1/1/2021 12/31/2024 Heather Youngs Richmond Environmental Organizations Seat 1 1/1/2021 12/31/2024 Stephen Linsley El Cerrito Environmental Organizations Seat 1 Alternate 1/1/2021 12/31/2024 Lisa Park Richmond Environmental Organizations Seat 2 1/1/2020 12/31/2023 Jonathan Bash Martinez Environmental Organizations Seat 2 Alternate 1/1/2020 12/31/2023 Ed Morales Martinez General Public 2/22/2022 12/31/2023 Tim Bancroft Danville General Public Alternate 7/26/2022 12/31/2023 Jack Bean Pleasant Hill Labor Seat 1 ‐ Central Labor Council 1/1/2023 1/1/2027 Vacancy Labor Seat 1 Alternate ‐ Central Labor Council 1/1/2023 1/1/2027 Vacancy Labor Seat 2 ‐ United Steel Workers Local 5 1/1/2020 12/31/2023 Jim Payne Martinez Labor Seat 2 Alternate ‐ United Steel Workers Local 5 1/1/2020 12/31/2023 Tracy Scott Martinez League of Women Voters 1/1/2021 12/31/2024 Marielle Boortz League of Women Voters Alternate 1/1/2021 12/31/2024 Madeline Kronenberg Hazardous Materials Commission Roster 8 8 9 9 1010 11 11 Please return completed applications to: Clerk of the Board of Supervisors ϭϬϮϱƐĐŽďĂƌ^ƚƌĞĞƚ͕ϭƐƚ&ůŽŽƌ Martinez, CA 94553 or email to: ClerkofTheBoard@cob.cccounty.us Contra Costa County ŽǇŽƵǁŽƌŬŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚǇ͍ Home Address - Street City WŽƐƚĂů Code PƌŝŵĂƌǇWhone (best number to reach you)EmailĚĚƌĞƐƐ Resident of Supervisorial District;ŝĨŽƵƚŽĨŽƵŶƚǇ͕ƉůĞĂƐĞĞŶƚĞƌEͬͿ͗ /ĨzĞƐ͕ŝŶǁŚŝĐŚŝƐƚƌŝĐƚĚŽǇŽƵǁŽƌŬ͍ BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION &ŝƌƐƚEĂŵĞDŝĚĚůĞ/ŶŝƚŝĂů>ĂƐƚEĂŵĞ KĐĐƵƉĂƚŝŽŶĂů>ŝĐĞŶƐĞƐŽŵƉůĞƚĞĚ͗ G.E.D. CertifiĐĂƚĞ Yes No EŽ ĞŐƌĞĞdǇƉĞͬCourse of Study/Major Degree AwardedColleges or Universities Attended High School Diploma CA High School Proficiency Certificate EDUCATION Yes Yes Yes EŽ ^ƚĂƚĞ ĞƌƚŝĨŝĐĂƚĞǁĂƌĚĞĚĨŽƌdƌĂŝŶŝŶŐ͍ YesEŽ Please check one: zĞƐEŽIf zĞs, how many? No ŚĞĐŬĂƉƉƌŽƉƌŝĂƚĞďŽǆŝĨǇŽƵƉŽƐƐĞƐƐŽŶĞŽĨƚŚĞĨŽůůŽǁŝŶŐ͗ 3$*(RI 7+,6)250,6$38%/,&'2&80(17 ƵƌƌĞŶƚŵƉůŽǇĞƌ:ŽďdŝƚůĞ >ĞŶŐƚŚŽĨŵƉůŽǇŵĞŶƚ ,ŽǁůŽŶŐŚĂǀĞǇŽƵůŝǀĞĚŽƌǁŽƌŬĞĚŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚǇ͍ ŽĂƌĚ͕ŽŵŵŝƚƚĞĞ͕ŽƌŽŵŵŝƐƐŝŽŶSeat Name ,ĂǀĞǇŽƵĞǀĞƌĂƚƚĞŶĚĞĚĂŵĞĞƚŝŶŐŽĨƚŚĞĂĚǀŝƐŽƌǇďŽĂƌĚĨŽƌǁŚŝĐŚǇŽƵĂƌĞĂƉƉůǇŝŶŐ͍ KƚŚĞƌdƌĂŝŶŝŶŐƐŽŵƉůĞƚĞĚ͗ YesEŽ ŝƐƚƌŝĐƚ>ŽĐĂƚŽƌdŽŽů zĞƐNotŽƵůĚǇŽƵůŝŬĞƚŽďĞĐŽŶƐŝĚĞƌĞĚĨŽƌĂƉƉŽŝŶƚŵĞŶƚƚŽŽƚŚĞƌĂĚǀŝƐŽƌǇďŽĚŝĞƐĨŽƌǁŚŝĐŚǇŽƵŵĂǇďĞƋƵĂůŝĨŝĞĚ͍ ƌĞǇŽƵĂǀĞƚĞƌĂŶŽĨƚŚĞh͘^͘ƌŵĞĚ&ŽƌĐĞƐ͍YĞƐNo ŽǇŽƵŚĂǀĞĂŶǇŽďůŝŐĂƚŝŽŶƐƚŚĂƚŵŝŐŚƚĂĨĨĞĐƚǇŽƵƌĂƚƚĞŶĚĂŶĐĞĂƚƐĐŚĞĚƵůĞĚŵĞĞƚŝŶŐƐ͍ /ĨzĞƐ͕ƉůĞĂƐĞĞǆƉůĂŝŶ͗ zĞƐNo Aaron Winer Vallejo 94591 N/A Northern Vermont University BA - Environmental Studies University of Southern California Master of Public Administration Hazardous Materials Commission Business Seat #1 Many Print Form ✔ ✔ ✔ ✔ ✔ J CA ✔ 12 years Director of Water Quality and Resource Recovery Director of Water Quality and Resource Recovery 3 years Numerous UC Santa Cruz Extension - Env. Safety and Health Mgmt. ✔ ✔ 12 12 ĞƐĐƌŝďĞǇŽƵƌƋƵĂůŝĨŝĐĂƚŝŽŶƐĨŽƌƚŚŝƐĂƉƉŽŝŶƚŵĞŶƚ͘;EKd͗ǇŽƵŵĂǇĂůƐŽŝŶĐůƵĚĞĂĐŽƉǇŽĨǇŽƵƌƌĞƐƵŵĞͿ͘ WůĞĂƐĞĐŚĞĐŬŽŶĞ͗YesNo /ĨzĞƐ͕ƉůĞĂƐĞůŝƐƚƚŚĞŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ;ƐͿŽŶǁŚŝĐŚǇŽƵĂƌĞĐƵƌƌĞŶƚůǇƐĞƌǀŝŶŐ͗ Please check one:YesNo /f Yes, please identify the nature of the relationship: Do you have any financial relationships with the county, such as grants, contracts, or ŽƚŚĞƌĞĐŽŶŽŵŝĐƌĞůĂƚŝŽŶƐŚŝƉƐ͍ Do you have a familial relationship with a member of the Board of Supervisors? (Please refer toƚŚĞƌĞůĂƚŝŽŶƐŚŝƉƐ ůŝƐƚĞĚƵŶĚĞƌƚŚĞΗ/ŵƉŽƌƚĂŶƚ/ŶĨŽƌŵĂƚŝŽŶΗƐĞĐƚŝŽŶŽŶƉĂŐĞϯŽĨƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ or Resolution Eo. 20Ϯϭ/Ϯϯϰ)͘ >ŝƐƚĂŶǇǀŽůƵŶƚĞĞƌĂŶĚĐŽŵŵƵŶŝƚǇĞǆƉĞƌŝĞŶĐĞ͕ŝŶĐůƵĚŝŶŐĂŶǇďŽĂƌĚƐŽŶǁŚŝĐŚǇŽƵŚĂǀĞƐĞƌǀĞĚ͘ /ĨzĞƐ͕ƉůĞĂƐĞĂůƐŽůŝƐƚƚŚĞŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ;ƐͿŽŶǁŚŝĐŚǇŽƵŚĂǀĞƉƌĞǀŝŽƵƐůǇƐĞƌǀĞĚ͗ Please check one:YesNo /f Yes, please identify the nature of the relationship: /ĂŵŝŶĐůƵĚŝŶŐŵǇƌĞƐƵŵĞǁŝƚŚƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ͗ Please check one: zĞƐ EŽ ƌĞǇŽƵĐƵƌƌĞŶƚůǇŽƌŚĂǀĞǇŽƵĞǀĞƌďĞĞŶĂƉƉŽŝŶƚĞĚƚŽĂŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ͍ 3$*(RI 7+,6)250,6$38%/,&'2&80(17 WůĞĂƐĞĞǆƉůĂŝŶǁŚǇǇŽƵǁŽƵůĚůŝŬĞƚŽƐĞƌǀĞŽŶƚŚŝƐƉĂƌƚŝĐƵůĂƌďŽĂƌĚ͕ĐŽŵŵŝƚƚĞĞ͕ŽƌĐŽŵŵŝƐƐŝŽŶ͘ YMCA of the East Bay (Board of Advisors), Richmond Rotary (Member), WCC Council of Business and Industry (Board President) Hazardous Materials Commission ✔ ✔ ✔ I have worked in, studied and certified in many water quality disciplines and programs over my career going back to mid 1995. Much of the work and study have involved hazardous materials management. My certifications include Municipal Wastewater Treatment Operator, Laboratory Technician, Industrial Waste Treatment Operator and Environmental Compliance Inspector. In 1997 I earned a Professional Certification in Environmental Safety and Health Management from UC Santa Cruz. The program was a dual certification in Workplace Safety and Hazardous Materials Mgmt. ✔ I have served as the Alternate to Business Seat #1 on the Hazardous Materials Commission for the past 5 or 6 years and would like to continue this service. 13 13 ϭϬϮϱƐĐŽďĂƌ^ƚƌĞĞƚ͕ϭƐƚ&ůŽŽƌ DĂƌƚŝŶĞǌ͕ϵϰϱϱϯ Submit this application to:ůĞƌŬŽĨdŚĞŽĂƌĚΛĐŽď͘ĐĐĐŽƵŶƚǇ͘ƵƐKZClerk of the Board 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 7.As indicated in Board Resolution 20Ϯϭ/Ϯϯϰ, a person will not be eligible for appointment if he/she is related to a Board of SupervisorsΖ member in any of the following relationships:;ϭͿDŽƚŚĞƌ͕ĨĂƚŚĞƌ͕ƐŽŶ͕ĂŶĚĚĂƵŐŚƚĞƌ͖;ϮͿƌŽƚŚĞƌ͕ƐŝƐƚĞƌ͕ŐƌĂŶĚŵŽƚŚĞƌ͕ŐƌĂŶĚĨĂƚŚĞƌ͕ŐƌĂŶĚƐŽŶ͕ĂŶĚ ŐƌĂŶĚĚĂƵŐŚƚĞƌ͖;ϯͿ,ƵƐďĂŶĚ͕ǁŝĨĞ͕ĨĂƚŚĞƌͲŝŶͲůĂǁ͕ŵŽƚŚĞƌͲŝŶͲůĂǁ͕ƐŽŶͲŝŶͲůĂǁ͕ĚĂƵŐŚƚĞƌͲŝŶͲůĂǁ͕ƐƚĞƉƐŽŶ͕ĂŶĚƐƚĞƉĚĂƵŐŚƚĞƌ͖;ϰͿZĞŐŝƐƚĞƌĞĚĚŽŵĞƐƚŝĐ ƉĂƌƚŶĞƌ͕ƉƵƌƐƵĂŶƚƚŽĂůŝĨŽƌŶŝĂ&ĂŵŝůǇŽĚĞƐĞĐƚŝŽŶϮϵϳ͖;ϱͿdŚĞƌĞůĂƚŝǀĞƐ͕ĂƐĚĞĨŝŶĞĚŝŶϭĂŶĚϮĂďŽǀĞ͕ĨŽƌĂƌĞŐŝƐƚĞƌĞĚĚŽŵĞƐƚŝĐƉĂƌƚŶĞƌ͖;ϲͿŶǇ ƉĞƌƐŽŶǁŝƚŚǁŚŽŵĂŽĂƌĚDĞŵďĞƌƐŚĂƌĞƐĂĨŝŶĂŶĐŝĂůŝŶƚĞƌĞƐƚĂƐĚĞĨŝŶĞĚŝŶƚŚĞWŽůŝƚŝĐĂůZĞĨŽƌŵĐƚ;'ŽǀΖƚŽĚĞΑϴϳϭϬϯ͕&ŝŶĂŶĐŝĂů/ŶƚĞƌĞƐƚͿ͕ƐƵĐŚĂƐ ĂďƵƐŝŶĞƐƐƉĂƌƚŶĞƌŽƌďƵƐŝŶĞƐƐĂƐƐŽĐŝĂƚĞ͘ 1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. Important Information Questions about this application? Contact the Clerk of the Board at (925) ϲϱϱͲϮϬϬϬ or by email at ClerkofTheBoard@cob.cccounty.us Signed:Date: I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. 3$*(RI 7+,6)250,6$38%/,&'2&80(17 11/23/2022 14 14 15 15 16 16 Submit Date: Dec 12, 2022 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Employer Job Title Contra Costa County Boards & Commissions Application Form Profile District Locator Tool Resident of Supervisorial District: District 4 Length of Employment 6 years Do you work in Contra Costa County? Yes No If Yes, in which District do you work? District 5 How long have you lived or worked in Contra Costa County? 1 year 4 months Are you a veteran of the U.S. Armed Forces? Yes No Board and Interest Which Boards would you like to apply for? Hazardous Materials Commission: Submitted Andrew D Graham Pleasant Hill CA 94523 Phillips 66 Heath, Safety, and Environmental Manager Andrew D Graham 17 17 Seat Name Business Seat #3 Have you ever attended a meeting of the advisory board for which you are applying? Yes No If Yes, how many meetings have you attended? 1 Education Select the option that applies to your high school education * High School Diploma College/ University A Name of College Attended Tulane University Degree Type / Course of Study / Major Bachelor's Degree Earth Science and Environmental Studies Degree Awarded? Yes No College/ University B Name of College Attended Tulane University Degree Type / Course of Study / Major Bachelor's Degree Homeland Security Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Andrew D Graham 18 18 Degree Awarded? Yes No Other Trainings & Occupational Licenses Other Training A NEBOSH IGC Certificate Awarded for Training? Yes No Other Training B Certificate Awarded for Training? Yes No Occupational Licenses Completed: NEBOSH IGC Qualifications and Volunteer Experience Please explain why you would like to serve on this particular board, commitee, or commission. I am passionate about protecting workers and the community as I have dedicated over 25 years of my life to the pursuit of excellence in Health, Safety, Security, Environment, and Emergency Response. I believe this seat on the Hazardous Materials Commission will allow me to bring my years of experience to Contra Costa County and provide a benefit to the citizens thereof. I believe I can contribute to the mission of the Hazardous Materials Commission by protecting the citizens of the county, contributing to the consensus on important environmental issues, and provide recommendations to the Board of Supervisors on hazardous materials and wastes. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) 25 years of Health, Safety, Security, Environmental, and Emergency Response training and experience in California, Alaska, Gulf Coast, East Coast, the Caribbean, and the Middle East 25 years working for refineries, chemical plants, environmental consulting firms, and emergency response contractors Key Skills Personal Safety, Case Management, Waste Management, Safety Management Systems, Emergency Management & Response, Process Safety Management, NEBOSH IGC, Industrial Hygiene, Hazard Recognition, Root Cause Investigations, Hearing Conservation, OSHA 29 CFR 1910, VPP, Behavior Based Safety, Management of Change, ICS, NIMS, Safety Benchmarking, Injury/Incident Reporting, Continuity of Operations, Respiratory Protection, Elevated Work, Spill Response Operations, Hot Work, Environmental Compliance, HSE Supervision, Confined Space Entry, Safety Communications, LOTO, Permit to Work, Risk Assessment, Contractor Training, ISO 14001:2004 Andrew D Graham 19 19 Upload a Resume Would you like to be considered for appointment to other advisory bodies for which you may be qualified? Yes No Do you have any obligations that might affect your attendance at scheduled meetings? Yes No If Yes, please explain: Are you currently or have you ever been appointed to a Contra Costa County advisory board? Yes No If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving: If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served: List any volunteer or community experience, including any advisory boards on which you have served. Conflict of Interest and Certification Do you have a familial or financial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed under the "Important Information" section below or Resolution No. 2021/234) Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relationships? Yes No If Yes, please identify the nature of the relationship: Andrew D Graham 20 20 Please Agree with the Following Statement I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Important Information 1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: (1) file a Statement of Economic Interest Form also known as a Form 700, and (2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 7. As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a business partner or business associate. Andrew D Graham 21 21 22 22 Submit Date: Feb 05, 2023 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Employer Job Title Contra Costa County Boards & Commissions Application Form Profile District Locator Tool Resident of Supervisorial District: District 1 Length of Employment 5 years Do you work in Contra Costa County? Yes No If Yes, in which District do you work? How long have you lived or worked in Contra Costa County? 15 years Are you a veteran of the U.S. Armed Forces? Yes No Board and Interest Which Boards would you like to apply for? Hazardous Materials Commission: Submitted Anthony L Tave Pinole CA 94564 Pinole Council member Anthony L Tave 23 23 Seat Name Mayors conference appointment Have you ever attended a meeting of the advisory board for which you are applying? Yes No If Yes, how many meetings have you attended? 1 Education Select the option that applies to your high school education * High School Diploma College/ University A Name of College Attended Cal Poly Pomona Degree Type / Course of Study / Major B.S. Civil engineering Degree Awarded? Yes No College/ University B Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Anthony L Tave 24 24 Upload a Resume Degree Awarded? Yes No Other Trainings & Occupational Licenses Other Training A California Licensed Civil Engineer Certificate Awarded for Training? Yes No Other Training B Certificate Awarded for Training? Yes No Occupational Licenses Completed: Qualifications and Volunteer Experience Please explain why you would like to serve on this particular board, commitee, or commission. I would like to be on this board to help serve the county mayors conference in representing the mayors council. I see this function as bringing the regional Hazardous Materials issues to the mayor's conference for discussion and comment. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) I have dealt with several aspects of Hazardous material handling and disposal communications. I am familiar with many county state and federal regulations regarding hazardous materials. Would you like to be considered for appointment to other advisory bodies for which you may be qualified? Yes No Do you have any obligations that might affect your attendance at scheduled meetings? Yes No Anthony L Tave 25 25 If Yes, please explain: Are you currently or have you ever been appointed to a Contra Costa County advisory board? Yes No If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving: If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served: List any volunteer or community experience, including any advisory boards on which you have served. Pinole council for 5 years Conflict of Interest and Certification Do you have a familial or financial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed under the "Important Information" section below or Resolution No. 2021/234) Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relationships? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Anthony L Tave 26 26 Important Information 1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: (1) file a Statement of Economic Interest Form also known as a Form 700, and (2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 7. As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a business partner or business associate. Anthony L Tave 27 27 Anthony L. Tave, P.E. Pinole CA 94564 Contact Phone OBJECTIVE A highly motivated individual seeking to obtain a position that will utilize my experience, education, and offer future Managerial growth in the field of Civil Engineering and Asset Management. PROFESSIONAL SKILLS Excellent Presentation and written ability • Proficient understanding of Asset management principles and application of various Maintenance programs. • Proficient with all Windows software. • Pre and Post award contracting • Ability to understand and execute complex contracting actions. • Work well in a team environment and with outside organizations. • Proficient in Computer Maintenance Management Software. • Accomplished in AutoCAD Land Desktop and Civil 3D WORK HISTORY Director of Buildings and Grounds and Custodial Services, San Francisco City College (CCSF) San Francisco, California Asset Management- Maintenance Planning - August 2021 to Present ⮚ Coordinated with Associate Vice Chancellor on Capital Requests, Capital Budgeting, and Capital planning. ⮚ Management of the Budgeting and execution of projects and maintenance task across multiple campuses ⮚ Facilitating Potential Lease, Construction planning, and developing project scopes. ⮚ Development of CCSF Asset Condition assessment and equipment profiles to develop various maintenance programs. ⮚ Development of the 5-Year Capital Plan Costs and Spending Analysis and strategic planning ⮚ Coordinate, through CMMS daily maintenance crews to repair and maintain CCSF equipment. ⮚ Development and Implementation of the Fixed Asset Accounting system which includes market value for equipment and life cycle costs cost-benefit analysis based on criticality and overall reliability needs. Buildings and Grounds Maintenance Superintendent, San Francisco Police Department San Francisco, California Asset Management- Maintenance Planning - June 2014 to August 2021 ⮚ Coordinated with Maintenance manager and CFO on Capital Requests, Capital Budgeting, and Capital planning. ⮚ Acting as SFPD Client Representative for Building Purchases, Construction planning, and developing project scopes. ⮚ Development of SFPD Asset Condition assessment and equipment profiles to develop various maintenance programs. ⮚ Developed 5-Year Fleet Maintenance Costs and Spending Analysis and strategic planning ⮚ Coordinate, through CMMS daily maintenance crews to repair and maintain SFPD equipment. ⮚ Maintenance Planning and preliminary scheduling of corrective maintenance and tenant improvements ⮚ Development and Implementation of the Fixed Asset Accounting system which includes market value for equipment and life cycle costs cost-benefit analysis based on criticality and overall reliability needs. Assistant Engineer, San Francisco Public Utilities Commission Water Supply and Treatment – San Francisco, California Asset Management- Maintenance Planning - March 2009 to June 2014 ⮚ Restructuring the maintenance management software to reflect the current Regional Water System infrastructure 11,000 assets, and organizing them in to three tiers of criticality ⮚ Development of construction procedures and naming structure for equipment to be incorporated into the various maintenance programs. ⮚ Creation and Implementation of the Standard operating procedures for maintenance. 28 28 Anthony L. Tave, P.E. Pinole CA 94564 ⮚ Development and Implementation of the Preventative Maintenance Program for long term asset management. ⮚ Development and Implementation of operational performance metrics to be reflected in Water Supply and Treatment Division’s Quarterly and Annual performance reports for the Regional Water System. ⮚ Collection of GIS points for the Water Supply and Treatment’s Regional Water System and cross- referenced them with as-built records, and the creation of facility maintenance schematics. ⮚ Conducted site condition assessments; identifying critical equipment in need of corrective maintenance and or replacement ⮚ Maintenance Planning and preliminary scheduling of corrective maintenance ⮚ Development and Implementation of the Fixed Asset Accounting system which includes market value for equipment and life cycle cost benefit analysis based on criticality and overall system reliability Design Engineer Riechers Spence and Associates - Napa, California Commercial and Residential Infrastructure, Land Development Civil Engineer - July 2006 to December 2008 ⮚ Production of Use Permit, Design Development and Construction plans sets for commercial and residential development ⮚ Negotiated and implementation of conditions of approval from city planning departments ⮚ Monitored project contracts and budgets ⮚ Designed and inspected underground utilities including sewer, water, and storm drain infrastructure ⮚ Prepared Hydrology and Hydraulic Utility Reports; Created sewer and water network models ⮚ Designed roadway alignments and profiles using local county and city standards ⮚ Assisted in implementing wetland mitigation measures per the direction of Department of Fish and Game ⮚ Prepared costs and engineering estimates from bid sets ⮚ Monitored construction activities and reviewed submittal documents ⮚ Explored and Implemented construction addendums ⮚ Prepared National Pollutant Discharge Elimination System reports ⮚ Implemented post construction best management practices, including the design of bio-swales infiltration basins, and detention ponds per various state agencies EDUCATION California State Polytechnic University Pomona – Pomona, California – June 2005 Bachelor of Science Degree (Civil Engineering) CERTIFICATIONS California Professional Registration Civil Engineer-Water Resources SYSTEMS AND SOFTWARE Autodesk Civil 3D • Visual Basic.Net • Auto CAD Raster Design • Microsoft Office• Microsoft Project • ARCGIS Version 9 • Microsoft Office • Cyrax 3D Scanning • WaterCAD • StormCAD• Hydraflo• GIS Applications • MAXIMO Maintenance Management Software • Crystal Reports • INFOR Enterprise Asset Management PROFESSIONAL AFFILIATIONS/POSITIONS • City of Pinole Councilmember • Westcat Board of Directors • American Society of Civil Engineers • American Water Works Association • American Public Works Association • National Society of Black Engineers References Available Upon Request 29 29 30 30 3131 3232 3333 3434 35 35 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:02/13/2023 Subject:2023 MEETING SCHEDULE, FORMAT, AND WORK PLAN Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: N/A Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.655.2056 Referral History: The Board of Supervisors made the following 12 referrals to the 2023 Internal Operations Committee, which are described in Attachment B: Standing Referrals Continued policy oversight and quarterly monitoring of the Small Business Enterprise and Outreach programs, and e-Outreach 1. Review of the annual financial audit schedule2. Review of annual Master Vehicle Replacement List and disposition of low-mileage vehicles3. Local Bid Preference Program4. Advisory Body Candidate Screening/Interview5. Fish and Wildlife Propagation Fund Allocation6. Advisory Body Triennial Review7. Animal Benefit Fund Review8. Continued One-Time Referrals Language Interpretation for Public Meetings1. Racial Justice Oversight Body Dysfunction2. Status Update on Commission for Women and Girls3. Ad Hoc Arts Council Steering Committee, Work and Final Disposition4. The Committee members have selected the second Monday of each month at 10:30 a.m. as the standing meeting date/time for 2023. Effective March 1, 2023, the Board's standing committees have been directed by the Board to use a hybrid meeting format that will enable the public to continue to participate in meetings electronically from remote locations. Under new legislation, Committee members may attend meetings remotely for limited "just cause" or "emergency" reasons no more than two times nor more than 20% of the regular meetings per calendar year, as long as at least one Committee member (a quorum) participates in person. Additionally, the Brown Act and County's Better Government Ordinance permits remote participation of a Committee member under these rules: At least a quorum of the Committee (one member) must participate from a location in the county. Each telephone conference location and the meeting location must be shown on the agenda for the meeting. In addition, the agenda must provide an opportunity for members of the public to give public comment from each teleconference location. In addition to the usual agenda-posting agenda locations and the County website, an agenda must be posted at each teleconference location 96 hours in advance of the meeting. 36 36 Each teleconference location must be open and accessible to members of the public. All votes taken during a teleconference meeting must be by roll call. A hybrid format would consist of either a two-way audiovisual platform, or a two-way telephonic service and a live webcasting of the meeting, so that the public may remotely hear and visually observe the meeting, and remotely address the body. The Board's standing committees are scheduled to meet in Conference Room 110 at the County Administration Building, 1025 Escobar Street, Martinez. This room is equipped to host hybrid meetings. Referral Update: Attached for the Committee's review is the proposed meeting schedule and the proposed work plan for hearing each of the 2023 referrals (Attachment A). Staff requests the Committee review and proposed any changes to the list of referrals and proposed meeting dates. Recommendation(s)/Next Step(s): APPROVE the proposed 2023 Committee meeting schedule, meeting format, and work plan, or provide direction to staff regarding any changes thereto. Fiscal Impact (if any): None. Attachments Attachment A: Proposed 2023 IOC Discussion Schedule Attachment B: Summary of 2023 IOC Referrals 37 37 ATTACHMENT “A” 2023 Internal Operations Committee Discussion Schedule 2nd Monday at 10:30 a.m. As of February 8, 2023 Meeting Date Subject Staff Contacts February 13 ♦ IOC Schedule and Work Plan for 2023 ♦ IOC Advisory Body Recruitment Schedule Julie Julie March 13 ♦ CCCFPD Advisory Fire Commission Interviews ♦ Internal Audit Work Plan for 2023 ♦ Fleet ISF/Low Mileage Vehicles Julie Joanne Bohren/Sandi Bewley Joe Yee/ Ricky Williams April 10 ♦ SBE/Outreach January-June 2022 ♦ Local Bid Preference Program Semi-Annual Report ♦ Fish & Wildlife Propagation Fund Allocations Cindy Shehorn Cindy Shehorn Maureen Parkes May 8 ♦ Retirement Board interviews (three seats) ♦ Phase III Triennial AB Review Intro ♦ Arts Council Steering Committee update Julie Jami Napier/Lauren Hull Lara DeLaney June 12 ♦ County Connection Citizens Advisory Cte interviews ♦ Affordable Housing Finance Cte interviews ♦ Language Access at BOS Meetings (fr 8/2/22 BOS mtg) ON HOLD UNTIL FURTHER NOTICE Julie Julie/Kristin Sherk Jami Morritt July 10 ♦ Racial Justice Oversight Body Issues Patrice Guillory, Paul Reyes August 14 September 11 ♦ October 9 ♦ SBE/Outreach July-December 2022 report ♦ Local Bid Preference Program Semi-Annual Report ♦ Animal Benefit Fund PY Review Carrie Ricci/Cindy Shehorn Carrie Ricci/Cindy Shehorn Beth Ward/Steve Burdo November 13 ♦ December 11 ♦ Hazardous Materials Commission appts ♦ Law Library interviews ♦ Integrated Pest Management Adv Cte interviews Michael Kent Julie Wade Finlinson/Julie 38 38 “ATTACHMENT B” INTERNAL OPERATIONS COMMITTEE SUMMARY OF 2023 REFERRALS The 2023 Internal Operations Committee (IOC) received eight referrals from the Board of Supervisors. Following is a summary of each referral and its status. Standing Referrals 1. Small Business Enterprise (SBE) and Outreach Programs. The IOC accepted two reports from the new Purchasing Services Manager, together covering the period July 1, 2021 through June 30, 2022, and reported out to the Board of Supervisors on April 26 and October 25, 2022. 2. County Financial Audit Program. Since 2000, the IOC reviews, each February, the annual schedule of audits and best practices studies proposed by the Auditor-Controller. The Auditor-Controller’s Office presented a report of its 2021 audit work and proposed 2022 Audit Schedule to the IOC on March 14, 2022, which the IOC accepted and approved, and reported to the Board on March 22, 2022. 3. Annual Report on Fleet Internal Service Fund and Disposition of Low Mileage Vehicles. Each year, the Public Works Department Fleet Manager analyzes the fleet and annual vehicle usage, and makes recommendations to the IOC on the budget year vehicle replacements and on the intra-County transfer of underutilized vehicles, in accordance with County policy. In FY 2008/09, following the establishment of an Internal Services Fund (ISF) for the County Fleet, to be administered by Public Works, the Board requested the IOC to review annually the Public Works department report on the fleet and on low-mileage vehicles. The IOC received the 2020/21 fleet report on March 14, 2022, and reported out to the Board of Supervisors on March 22, 2022. 4. Local Bid Preference Program. In 2005, the Board of Supervisors adopted the local bid preference ordinance to support small local businesses and stimulate the local economy, at no additional cost to the County. Under the program, if the low bid in a commodities purchase is not from a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within 5% percent of the lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive bid, allowing the County to favor the local vendor but not at the expense of obtaining the lowest offered price. Since adoption of the ordinance, the IOC has continued to monitor the effects of the program through annual reports prepared and presented by the Purchasing Agent or designee. The IOC received two reports, together covering the period July 1, 2021 through June 30, 2022, and reported out to the Board of Supervisors on April 26 and October 25, 2022. 5. Advisory Body Recruitment. On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The IOC decided that it would conduct interviews for At Large seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest Management Advisory Committee, Planning Commission, Treasury Oversight Committee, and the Fish & Wildlife Committee, as well as other advisory bodies as the need should arise; and that screening and nomination to fill At Large seats on all other eligible bodies would be delegated to each body or a subcommittee thereof. In 2022, the IOC submitted recommendations to the Board of Supervisors to fill 27 vacant seats on various committees and commissions. The IOC interviewed individuals for seats on the Local Enforcement Agency Independent Hearing Panel, Retirement Board, Planning Commission, and the Advisory Fire Commission to the Contra Costa Fire Protection District, Ad Hoc Arts Council Steering Committee, Los Medanos Health Advisory Committee, and Integrated Pest Management Advisory Committee. In 2023, the IOC will need to recruit and interview for the County Connection Citizen Advisory Committee, the Retirement Board, the Integrated Pest Management Advisory Committee, and the Law Library Board of Trustees. This is a standing referral. 39 39 6. Process for Allocation of Propagation Funds by the Fish and Wildlife Committee. On November 22, 2010, the IOC received a status report from Department of Conservation and Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife Committee (FWC). The IOC accepted the report along with a recommendation that IOC conduct a preliminary review of annual FWC grant recommendations prior to Board of Supervisors review. On April 11, 2022, the IOC received a report from DCD proposing, on behalf of the FWC, the 2022 Fish and Wildlife Propagation Fund Grant awards. The IOC approved the proposal and recommended grant awards for ten projects totaling $50,325, which the Board of Supervisors unanimously approved on April 26, 2022. 7. Advisory Body Triennial Review. Beginning in 2010 and concluding in 2011/2012, the Board of Supervisors conducted an extensive review of advisory body policies and composition, and passed Resolution Nos. 2011/497 and 2011/498, which revised and restated the Board’s governing principles for the bodies. The Resolutions dealt with all bodies, whether created by the BOS as discretionary or those that the BOS is mandated to create by state or federal rules, laws or regulations. The Resolutions directed the CAO/CoB’s Office to institute a method to conduct a rotating triennial review of each body and to report on the results of that review and any resulting staff recommendations to the Board, through the IOC, on a regular basis. The second phase report of the current Triennial Review Cycle was completed on May 9, 2022 and reported out to the Board on May 17, 2022. 8. Animal Benefit Fund Review. On May 12, 2015, the Board of Supervisors adopted the fiscal year 2015/16 budget, including a referral to the Internal Operations Committee to review the Animal Benefit Fund and, in March 2016, the Board directed that the review be made by the IOC annually to assess the impact of the Animal Benefit Fund on the community and families. On November 21, 2022, the IOC received the sixth annual report on the Animal Benefit Fund covering FY 2021/22 and reported to the Board on November 29, 2022. Continuing One-Time Referrals 9. Language Interpretation Services for Public Meetings. On March 26, 2019, the Board requested the IOC to develop a policy on language interpretation services at the Board of Supervisors meetings. The IOC considered this matter on September 9, 2019 and decided that the services could not practically be rolled out until staff relocates to the new Administration Building. The IOC gave staff direction to report back with additional information to assist the Committee in determining the best model for providing these services. The IOC received follow-up reports on December 9, 2019 and November 19, 2020, and directed staff to develop recommendations for a six-month pilot program providing limited interpretation and translation services, with the intention that the County would initiate a pilot process, promote it, and measure how extensively it is utilized. On March 8, 2021, the IOC received an extensive report from the Clerk of the Board on language interpretation and closed captioning services, and subsequently made to the Board related recommendations which, on March 23, 2021, the Board approved. On August 2, 2022, the Board received a follow-up report on language interpretation services at Board of Supervisors and Measure X Committee meetings and referred the matter to the Internal Operations Committee to gather additional information on the practices of other counties and issues surrounding equal access. The IOC took no action on this matter pending establishment of the Office of Racial Equity and Social Justice, which is expected to take this matter up once established in spring/summer 2023 for report back to the IOC. 10. Racial Justice Oversight Body Dysfunction. On July 11, 2022, the IOC received a report from the County Probation Department regarding operational problems of the RJOB. The Public Protection Committee has previously received a report from a consulting firm engaged by the Office of Reentry & Justice (ORJ) at the Probation Department to provide technical assistance and meeting facilitation services for the RJOB. During the update, the Burns Institute highlighted several emerging issues hindering the RJOB’s future work to include: changes in leadership and membership resulting in challenges with maintaining quorum, specifically at the Subcommittee levels; ambitious Task Force recommendations that are beyond the capacity and scope of the membership; and limited staffing resources to support the membership’s requests for data collection, management, and analyses necessary to implement the recommendations of the RJOB. The County Administrator’s Office identified additional issues: (1) the existing RJOB charge is vague; (2) staff support is insufficient to the RJOB's needs; (3) RJOB subcommittees are self-forming and, therefore, not always balanced; and (4) there is high interest in participation and no term limits. It was decided that CAO would work with the Office of Racial Equity and Social Justice, once fully established, and bring recommendations for changes to the RJOB bylaws back to the IOC at a future date. 40 40 11. Status Update on Commission for Women and Girls. The IOC requested a status report from the Commission on its current focus and membership, meeting schedule and work plan, and prior year meeting attendance. 12. Ad Hoc Arts Council Steering Committee, Work and Final Disposition. On March 29, 2022, the Board of Supervisors dissolved the Arts and Culture Commission and directed County Administration staff to procure or establish a nonprofit public-private partnership Arts Council for the county. Arts Orange County was selected to provide project management for this effort and on August 2, 2022, the Board referred to the Internal Operations Committee the establishment of an Ad Hoc Arts Council Steering Committee. On September 12, 2022, the IOC received a report from the County Administrator’s Office recommending the composition of the Steering Committee and on November 21, the IOC approved recommendations for appointment to the Steering Committee, which the Board approved on November 29. On January 10, 2023, the Board referred to the IOC a status report from the County Administrator on the work of the Steering Committee. 41 41 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:02/13/2023 Subject:PLAN FOR SCHEDULED ADVISORY BODY RECRUITMENTS Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: IOC 23/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.655.2056 Referral History: The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, the Local Enforcement Agency Independent Hearing Panel (Solid Waste), and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors. Additionally, the IOC has conducted public interviews for vacancies on the following bodies: County Connection Citizens' Advisory Committee, East Bay Regional Parks Advisory Committee, Fish and Wildlife Committee, Integrated Pest Management Committee, Mosquito & Vector Control District Board (if requested), Resource Conservation District (if requested), the Law Library Board of Trustees, and the Treasury Oversight Committee. In 2023, the IOC will need to conduct public interviews to fill the following current and scheduled vacancies: Advisory Body Seats Term/yrs Expiration Date Contra Costa Fire Protection District Advisory Fire Commission At Large Alternate #1 4 6/30/2024 (vacant) County Connection Citizens Advisory County Appointee 2 6/30/2023 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 5 3 6/30/2023 Employees Retirement Assoc. Bd of3 Trustees (CCCERA)BOS Appointee 5 3 6/30/2023 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 5 3 6/30/2023 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee Alternate 3 6/30/2023 Law Library Bd of Trustees Member of the Bar 1 12/31/2023 Also, attached for the Committee's information is a listing (Attachment A) of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office. Referral Update: It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms. Staff proposes the following recruitment schedules for those seats recruited by the County Administrator on behalf of the IOC: Vacant Advisory Fire Commission Seat With a Term That Will Expire on 6/30/24: February 10 Issue press release advertising vacancy 42 42 March 3 Application Deadline for vacancy (3 week application period) March 6 - 8 Staff to screen applications and schedule all interviews for March 13 March 13 IOC Committee Meeting: Interview candidates for the vacancy March 21 Board of Supervisors Meeting: Board consideration of IOC recommended appointment March 22 Appointment takes effect County Connection CAC and Retirement Board Seats With Terms That Will Expire on 6/30/23: March 31 Issue press release advertising vacancies April 21 Application Deadline for vacancies (4 week application period) April 24 - 28 Staff to screen applications and schedule all interviews for May 8 May 8 IOC Committee Meeting: Interview candidates for the vacancies May 23 or June 13 Board of Supervisors Meeting: Board consideration of IOC recommended appointments July 1 Appointments take effect Law Library Seat With a Term That Will Expire on 12/31/23: September 29 Issue press release advertising vacancy October 27 Application Deadline for vacancy (4 week application period) Oct 30-Nov 3 Staff to screen applications and schedule all interviews for November 13 November 13 IOC Committee Meeting: Interview candidates for the vacancy December 5 or 12 Board of Supervisors Meeting: Board consideration of IOC recommended appointment January 1 Appointment takes effect Recommendation(s)/Next Step(s): APPROVE the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees. Fiscal Impact (if any): None. Attachments Attachment A: IOC Advisory Body Interview Responsibilities 2023 43 43 INTERNAL OPERATIONS FAMILY & HUMAN SERVICES HO2 Ad Hoc Census 2020 Complete Count Steering Alcohol & Other Drugs Advisory Council on Equal Employment Opportunity Affordable Housing Finance Arts & Culture Bay Area Library & Info Sys Lay Adv Board Aging, Advisory Council on BBK Union Cemetery Distict Bd of Trustees (if needed)Women's and Girls' Commission SUSTAINABILITY COMMITTEE CCTA Citizens Advisory Committee Homelessness, Interjurisdictional Council on Sustainability Commission County Connection Citizens Advisory Developmental Disabilities Countywide Redevelopment Successor Agency Oversight Board Emergency Medical Care East Bay Regional Parks District Advisory Family and Children's Trust AIRPORTS COMMITTEE Employees Retirement Assos. Bd of Trustees (CCCERA)In-Home Supportive Services Public Authority Advisory Airport Land Use Commission Fire Advisory Commission (CCCFPD)Local Child Care Planning Council Aviation Advisory Committee Fish & Wildlife Managed Care Commission Hazardous Materials Mental Health Commission Housing Authority Board of Commissioners Workforce Development Board PUBLIC PROTECTION COMMITTEE Integrated Pest Management Community Corrections Partnership Law Library Bd of Trustees Juvenile Justice Coordinating Council Local Enforcement Agency Independent Hearing Panel Racial Justice Oversight Mosquito & Vector Control District Bd of Trustees Planning Commission TWIC Resource Conservation District Bd of Trustees Regional Measure 3 Independent Oversight Committee Treasury Oversight Tri-Delta Transit Auth Bd of Directors Western CC Transit Auth Bd of Directors In Suspense Agricultural Advisory Task Force 44 44 Per BOS Res IOC Advisory or Regional Legislative Body County "At Large" Seat Term Length Staff Contact Interview 2020/2 Contra Costa County FPD Fire Advisory Commission At Large 1 4 6/30/2024 Latonia Ellingsberg Interview 2020/2 Contra Costa County FPD Fire Advisory Commission At Large 2 4 6/30/2026 Latonia Ellingsberg Interview 2020/2 Contra Costa County FPD Fire Advisory Commission At Large Alternate #1 4 6/30/2024 Latonia Ellingsberg Interview 2020/2 Contra Costa County FPD Fire Advisory Commission At Large Alternate #2 4 6/30/2024 Latonia Ellingsberg Interview 2020/2 Contra Costa County FPD Fire Advisory Commission At Large Alternate #3 4 6/30/2026 Latonia Ellingsberg Interview 2020/2 County Connection Citizens Advisory County seat 2 6/30/2023 Diane Bodon, 925-256-4720 Interview 2020/2 East Bay Regional Parks District Advisory Appointee 1 2 12/31/2024 Pfuehler Erich, EBRPD (510) 544-2006 Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 4 3 6/30/2025 Gail Strohl/Julie Enea Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 5 3 6/30/2023 Gail Strohl/Julie Enea Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 6 3 6/30/2023 Gail Strohl/Julie Enea Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 9 3 6/30/2023 Gail Strohl/Julie Enea Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee Alternate 3 6/30/2023 Gail Strohl/Julie Enea Interview 2020/1 Fish & Wildlife At Large 1 4 12/31/2026 Maureen Parkes, DCD Interview 2020/1 Fish & Wildlife At Large 2 4 12/31/2026 Maureen Parkes, DCD Interview 2020/1 Fish & Wildlife At Large 3 4 12/31/2024 Maureen Parkes, DCD Interview 2020/1 Fish & Wildlife At Large 4 4 12/31/2024 Maureen Parkes, DCD Interview 2020/1 Fish & Wildlife At Large Alternate 4 12/31/2024 Maureen Parkes, DCD Interview 2020/1 Integrated Pest Management At Large 1 4 12/31/2023 Wade Finlinson Interview 2020/1 Integrated Pest Management At Large 2 4 12/31/2023 Wade Finlinson Interview 2020/1 Integrated Pest Management At Large 3 4 12/31/2026 Wade Finlinson Interview 2020/1 Integrated Pest Management Public Member Alternate 4 12/31/2026 Wade Finlinson Interview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) At Large 4 3/31/2026 Enid Mendoza Interview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) Public Member 4 3/31/2026 Enid Mendoza Interview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) Technical Expert 4 3/31/2026 Enid Mendoza Interview 2020/1 Planning Commission At Large 1 4 6/30/2026 Hiliana Li, DCD Interview 2020/1 Planning Commission At Large 2 4 6/30/2024 Hiliana Li, DCD Interview 2020/1 Treasury Oversight BOS Member 4 4/30/2024 Rusty Watts Interview 2020/1 Treasury Oversight BOS Member Alternate 4 4/30/2026 Rusty Watts Interview 2020/1 Treasury Oversight Public 1 4 4/30/2026 Rusty Watts Interview 2020/1 Treasury Oversight Public 2 4 4/30/2026 Rusty Watts Interview 2020/1 Treasury Oversight Public 3 4 4/30/2024 Rusty Watts Review 2020/2 Affordable Housing Finance Community 1 3 6/30/2025 Kristin Sherk, DCD Review 2020/2 Affordable Housing Finance County 1 3 6/30/2023 Kristin Sherk, DCD Review 2020/2 Affordable Housing Finance County 2 3 6/30/2024 Kristin Sherk, DCD Review 2020/2 Affordable Housing Finance County 3 3 6/30/2025 Kristin Sherk, DCD Review 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 1 4 12/31/2022 Lea Castleberry Review 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 2 4 12/31/2026 Lea Castleberry Review 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 3 4 12/31/2026 Lea Castleberry Review 2020/1 Hazardous Materials Env Engineering Firms 4 12/31/2025 Michael Kent Review 2020/1 Hazardous Materials Env Engineering Firms Alt 4 12/31/2025 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 1 4 12/31/2024 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 1 Alt 4 12/31/2024 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 2 4 12/31/2023 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 2 Alt 4 12/31/2023 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 3 4 12/31/2024 Michael Kent Review 2020/1 Hazardous Materials Env Organizations 3 Alt 4 12/31/2024 Michael Kent Review 2020/1 Hazardous Materials General Public 4 12/31/2023 Michael Kent Review 2020/1 Hazardous Materials General Public Alt 4 12/31/2023 Michael Kent Review 2020/2 Housing Authority Board of Commissioners, if needed Tenant #1 (age 62 or above)2 5/31/2023 Joseph Villarreal Review 2020/2 Housing Authority Board of Commissioners, if needed Tenant #2 2 5/31/2023 Joseph Villarreal ATTACHMENT "A"45 45 Review 2020/1 Law Library Bd of Trustees Member of the Bar 1 12/31/2023 Carey Rowan, Sup Court Review 2020/2 Mosquito & Vector Control District Bd of Trustees At Large 1 4 1/2/2027 Paula Macedo, pmacedo@contracostamosqu Review 2020/2 Mosquito & Vector Control District Bd of Trustees At Large 2 4 1/6/2025 Paula Macedo, pmacedo@contracostamosqu Review 2020/2 Mosquito & Vector Control District Bd of Trustees At Large 3 4 1/6/2025 Paula Macedo, pmacedo@contracostamosqu Review 2020/2 Resource Conservation District Bd of Trustees, if needed Director 1 4 11/30/2024 Hunter Teresa, RCD, (925) 672-6522 Review 2020/2 Resource Conservation District Bd of Trustees, if needed Director 2 4 11/30/2026 Hunter Teresa, RCD, (925) 672-6522 Review 2020/2 Resource Conservation District Bd of Trustees, if needed Director 3 4 11/30/2024 Hunter Teresa, RCD, (925) 672-6522 Review 2020/2 Resource Conservation District Bd of Trustees, if needed Director 4 4 11/30/2024 Hunter Teresa, RCD, (925) 672-6522 Review 2020/2 Resource Conservation District Bd of Trustees, if needed Director 5 4 11/30/2026 Hunter Teresa, RCD, (925) 672-6522 Review 2020/2 Tri-Delta Transit Auth Bd of Directors Member 1 Alt 2 12/31/2023 Jamar Stamps, DCD Review 2020/2 Tri-Delta Transit Auth Bd of Directors Member 2 Alt 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors Crockett 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors Crockett Alt 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors Rodeo 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors Rodeo Alt 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors San Pablo 2 12/31/2022 Jamar Stamps, DCD Review 2020/2 Western CC Transit Auth Bd of Directors San Pablo Alt 2 12/31/2022 Jamar Stamps, DCD Key: currently vacant will have a 2023 vacancy filled 46 46 Advisory Body Seat Local Enforcement Agency Independent Hearing Panel (Solid Waste) At Large Local Enforcement Agency Independent Hearing Panel (Solid Waste) Public Member Local Enforcement Agency Independent Hearing Panel (Solid Waste) Technical Expert Contra Costa County FPD Fire Advisory Commission At Large 2 Planning Commission At Large 1 Redevelopment Successor Oversight Board Public Member East Bay Regional Parks District Advisory Appointee 1 Law Library Bd of Trustees Member of the Bar Advisory Body Seat(s) Los Medanos Health Advisory Committee At Large seat Integrated Pest Management Advisory Cte At Large #3 & Public Member Treasury Oversight Committee Public 1 & 2 Contra Costa County FPD Fire Advisory Commission At Large #2 Employees Retirement Assoc Bd. of Trustees BOS Appointee #4 Planning Commission At Large #1 East Bay Regional Parks District Advisory Cte Appointee #1 Fish & Wildlife Committee At Large #1 & 2 Law Library Board of Trustees Member of the Bar 47 47 Term/yrs Expiration Date 4 3/31/2018 4 3/31/2018 4 3/31/2018 4 6/30/2018 4 6/30/2018 N/A 6/30/2018 2 12/31/2018 1 12/31/2018 Term/yrs Expiration Date 2 12/31/2024 4 3/31/2022 4 4/30/2022 4 6/30/2022 3 6/30/2022 4 6/30/2022 2 12/31/2022 4 12/31/2022 1 12/31/2022 48 48