The URL can be used to link to this page

Home My WebLink AboutBOARD STANDING COMMITTEES - 10172022 - Internal Ops Agenda Pkt INTERNAL OPERATIONS COMMITTEE SPECIAL MEETING October 17, 2022 1:00 P.M. To slow the spread of COVID-19, in lieu of a public gathering, the meeting will be accessible via Zoom to all members of the public as permitted by Government Code section 54953(e). Join from PC, Mac, Linux, iOS or Android: https://cccounty-us.zoom.us/j/81462064630 Meeting ID: 814-6206-4630 Or Telephone: USA 214 765 0478 USA 888-278-0254 (US Toll Free) Conference code: 845965 Find local AT&T Numbers Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. RECEIVE and APPROVE the Record of Action for the September 12, 2022 Internal Operations Committee meeting. (Julie Enea, IOC Staff) 4. INTERVIEW applicants for membership on the Ad Hoc Arts Council Steering Committee and CONSIDER making recommendations to the Board of Supervisors for appointment. (Lara DeLaney, County Administrator's Office) 5. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period January 1 through June 30, 2022. (Cynthia Shehorn, Public Works-Purchasing Services Manager) 6.The next meeting is currently scheduled for November 14, 2022. 7.Adjourn The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:10/17/2022 Subject:RECORD OF ACTION FOR THE SEPTEMBER 12, 2022 IOC MEETING Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the September 12, 2022 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the September 12, 2022 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT Record of Action IOC_9-12-22 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR September 12, 2022 Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Present: Diane Burgis, Chair Candace Andersen, Vice Chair Staff Present:Monica Nino, County Administrator; Julie DiMaggio Enea, Committee Staff Attendees:Nilofar Gardezi representing Lesher Foundation; Jason Chan, Sr. Deputy CAO; Jami Morritt, Chief Asst Clerk of the Board; Lawrence Kohl; Alicia Nuchols; Marija representing Town of Danville; Lauren Hull; Rick Stein representing Arts Orange County; Jill Ray, District II Supv Office; Darien Key; Jenny Balisle representing ArtsCCC; Unidentified Caller 1; Unidentified Caller 2; Ben Miyaji; Margot Melcon; Lara DeLaney, Sr. Deputy CAO 1.Introductions Chair Burgis called the meeting to order at 10:30 a.m. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No one requested to speak during the general public comment period. 3.RECEIVE and APPROVE the Record of Action for the July 11, 2022 IOC meeting. The Committee approved the record of action for the July 11, 2022 meeting as presented. AYE: Chair Diane Burgis Vice Chair Candace Andersen 4.INTERVIEW Darien Key and CONSIDER recommending to the Board of Supervisors the appointment of Mr. Key to the Local Enforcement Agency Independent Hearing Panel to a term that will expire on March 31, 2026 . The Committee interviewed Darien Key for the Public at Large seat and after verifying that Mr. Key had no conflicts of interest between his employment and the hearing panel, approved his nomination for the vacant seat. Staff was directed to forward the nomination to the Board of Supervisors. AYE: Chair Diane Burgis Vice Chair Candace Andersen DRAFT 5.RECOMMEND to the Board of Supervisors the establishment of an Ad Hoc Arts Council Steering Committee; RECOMMEND to the Board of Supervisors the membership composition of the Ad Hoc Arts Council Steering Committee; and PROVIDE directions to staff regarding the recruitment process for appointing members to the Ad Hoc Arts Council Steering Committee. Lara DeLaney presented the staff report and options and noted written public comment submitted by Jenny Balisle. The following individuals commented: Caller 1, who supports the arts initiative but was concerned that it would be used to promote political agendas. Lawrence Kohl, who expressed support for the staff recommendation. Nilofar Gardezi who said that the myriad arts throughout our diverse county need public support, networking capability, and a place to showcase their art. Rick Stein, who considered it a privilege to have been selected to work with Contra Costa County on this process, and is eager to bring his organization's expertise to bear. The Committee approved proceeding to the Board of Supervisors with the formation of an Ad Hoc Arts Council Steering Committee, as proposed, and supported a three-week recruitment period for Steering Committee members. AYE: Chair Diane Burgis Vice Chair Candace Andersen 6.The next meeting is currently scheduled for October 10, 2022. 7.Adjourn Chair Burgis adjourned the meeting at 10:56 a.m. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us DRAFT INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:10/17/2022 Subject:Ad Hoc Arts Council Steering Committee Interviews Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: IOC 22/12 Referral Name: Ad Hoc Arts Council Steering Committee Formation Presenter: Lara DeLaney, Sr. Deputy CAO Contact: Lara DeLaney 925-655-2057 Referral History: On August 2, 2022, the Board of Supervisors referred to the Internal Operations Committee the establishment of an Ad Hoc Arts Council Steering Committee to guide an arts and cultural planning public engagement process and the procurement or establishment of an Arts Council for the county. On September 12, 2022, the Internal Operations Committee supported the establishment of a seven-member Ad Hoc Arts Council Steering Committee and directed staff to commence an application period for applicants to the Committee. On September 20, 2022, the Board of Supervisors voted to establish the Ad Hoc Arts Council Steering Committee and approved its mission and committee composition. The mission of the Ad Hoc Arts Council Steering Committee is to guide the County's arts and cultural planning efforts through an inclusive community engagement process; provide input and collaboration with County staff and the consultant on the Arts Council procurement or establishment process; ensure diversity, equity, and inclusion throughout the process and outcomes; and listen to the community. The Ad Hoc Arts Council Steering Committee will consist of up to seven members, who will represent the geographic and demographic diversity of the county and include representatives from the following: Former Contra Costa Arts & Culture Commissioners and/or Managing Directors Representatives of County departments with interest in arts and culture Members of local arts and culture commissions/committees/foundations Artists and representatives of local arts and culture organizations Municipalities and Chambers of Commerce leaders School District Representatives and leaders of education Members of the LGBTQ+ community Black, Indigenous and People of Color The Internal Operations Committee will interview applicants at today's meeting. Referral Update: On September 20, 2022, staff issued a Press Release (in English and Spanish) and distributed it along with a recruitment flyer (in English and Spanish) to recruit for the seven (7) seats on the Ad Hoc Arts Council Steering Committee. The Press Release and recruitment flyer were sent to local artists and arts and cultural organizations, through the communication networks and social media platforms maintained by the County Office of Communication and Media, via Board of Supervisors’ newsletters, and other relevant outreach mailing lists and social media platforms maintained by County staff. As of October 11, 2022, a total of 13 applications were received. The 13 applications are included in Attachment A, with all addresses, emails, phone numbers, and signatures of applicants redacted. All applicants were invited to participate in the public interviews with the Internal Operations Committee on October 17, 2022. A summary of the information provided by the applicants is included in Attachment B. Recommendation(s)/Next Step(s): CONSIDER applications and INTERVIEW applicants for the Ad Hoc Arts Council Steering Committee: District 1: Najari Smith, Richmond District 2: Janet Berckefeldt, Lafayette Marija Bleier, Danville Christy Mack, Lafayette District 4: Nilofar Gardezi, Walnut Creek Arlene Kikkawa-Nielsen, Clayton Tari Loring, Walnut Creek Alison McKee, Concord John Nakanishi, Pleasant Hill District 5: Kristen Cumings, Pittsburg Ben Miyaji, Pittsburg Joel Roster, Martinez Out of County: Margot Melcon, San Francisco CONSIDER making nominations to the Board of Supervisors for appointing members to the Ad Hoc Arts Council Steering Committee. Fiscal Impact (if any): No fiscal impact from the nomination of individuals to serve on the Ad Hoc Arts Council Steering Committee. Service on the committee is uncompensated. Attachments Attachment A – Ad Hoc Arts Council Steering Committee Applications Attachment B – Ad Hoc Arts Council Steering Committee Applications Summary Applicants for the Ad Hoc Arts Council Steering Committee Name District City Education Current Employer Volunteer/Activity/Affiliation Experience/Interest Janet Berckefeldt 2 Lafayette University of Southern California, MA Public Administration; University of Redlands, BA Government Maybeck Foundation Board of Trustees, University of Redlands, Redlands, CA; Board of Directors, John Muir Land Trust, Martinez, CA; Board of Directors, Museum of the San Ramon Valley, Danville My career in non-profit arts and culture organizations has spanned more than 50 years. More than half of that time has been in public- private partnerships for museums, historic preservation, and wildlife conservation organizataions. I have served on several theater and museum boards of directors. As a consultant, I have worked with theaters, museums, and other arts and culture organizations. I am a descendant of pioneer ranching families in Danville (Baldwin) and San Ramon (Cox) and am committed to ensuring that Contra Costa County is a vibrant and healthy place to live. Marija Bleier 2 Danville UC Santa Cruz BA Art History Town of Danville Visual Arts Coordinator SRVUSD (San Ramon Valley Unified School District), Contra Costa Midrasha I am very interested in helping foster arts in my community, and serving on a steering committee for the Arts for the County would be a postive way to contribute. I have a robust background in the arts and know a lot of artists in Contra Costa and surounding Bay Area communities. I have served on the arts advisory board in the past (Arts and Culture Commission of Contra Costa County). Aadditionally, I am a member of NorCalPaan (Northern California Public Art Administrators Network) and work in the arts for the Town of Danville as the Visual Arts Coordiantor. I have also volunteered as an arts judge for SRVUSD art competitions. Kristen Cumings 5 Pittsburg Wheaton College, Wheaton Illinois, BFA/French Horn performance Self Employed/Cumings Consulting I have working with Pittsburg Arts and Community Foundation since 2012 in both volunteer and paid positions, as an instructor, program supervisor, and grant writer. I have also volunteered for other non arts- related organizations such as food banks, schools, and local businesses. I would like to serve on the steering committee for our county as we work together to develop a cohesive plan for the arts, because I believe the arts are necessary in order for people to experience the full spectrum of human existence, and the more people who have access to the opportunity to participate in the arts on every level, the better all of our lives will be in Contra Costa County. I am a working visual artist who has lived in Contra Costa county for the past 25 years. I started building my art career in 2009 while living in Martinez, as artist in residence for Jelly Belly Candy Company. Since 2009, I've made over 100 large scale works for Jelly Belly at events around the U.S. and the world, as well as numerous private commissions and a large body of work in various other visual media. Since moving to Pittsburg in 2012, I have become involved with Pittsburg Arts and Community Foundation. I am interested in scaling up my own involvement in support of the arts, and I would bring a grassroots experiential perspective of being a working artist in the county for the past 25 years to the committee if selected. Name District City Education Current Employer Volunteer/Activity/Affiliation Experience/Interest Nilofar Gardezi 4 Walnut Creek Yale College, B.A. African American Studies; UC Berkley, Ph.D. English Dean & Margaret Lesher Foundation, Program Officer & Grants Manager As the Arts & Culture Program Officer at the Dean & Margaret Lesher Foundation, I am committed to supporting the development of a more equitable, diverse, and representative Arts Council for all of Contra Costa County. The Lesher Foundation will support the process for creating the Arts Council and I am applying to the steering committee to remain engaged and uphold our strong commitment. Arlene Kikkawa-Nielsen 4 Clayton Mt. San Antonio College, Associate of Science - Liberal Arts Studies; Mt. San Antonio College, Associate of Arts - Design Curves Health and Fitness Center, Circuit Coach Clayton Community Library Foundation, Creekside Artists Guild; Diablo Taiko Drumming; Jsei, Diablo JA Religious and Cultural Center & Club; Cancer Support Community; NorCal Gagaku; Diablo Valley Hui O’Aloha To further expand over 25 years of diverse experience providing service in the public, private, non-profit, and health related sectors towards a career that utilizes my collaborative, organizational and project managerial skills to benefit and enrich communities. Tari Loring 4 Walnut Creek Chapman University, Performing Arts Major/Business Minor Local Edition Creative Currently serve as the Secretary & Treasurer as well as the COO for a nonprofit arts organization, Three Thirty Three Arts. As a resident of Contra Costa County for 10 years and as a business owner of a public art & creative placemaking company, I've witnessed the lack of public arts & culture investment in many areas of the County. Through my business, we're making a concentated effort to change that by adding more diverse public artworks to cities that don't have much publi art and also by building cultural experiences that igninte inspiration & excitement in our county. I'm well-versed in creating strategies for public arts projects that are realistic for each unique setting. I've also co- founded a nonprofit arts organization that focuses on providing artists opportunities to build their experience with public art and directly work on projects that benefit the community. Christy Mack 2 Lafayette University of Iowa, BA Chemistry Bess Brand Studio LLC Art Committee (Member, 2022 - present); Art Moves Project (Past President/Board, 2016 - present); Lamorinda Arts Council (Board, 2017 - 2018); 100 Plus Women Who Care Contra Costa County (Founding Member/Grant Maker, 2016 - present); Lafayette Juniors (Past President/Board 2012 - 2018); San Luis Obispo Children's Museum (Board, 2008 - 2010); San Luis Obispo County Community Foundation + Women's Legacy Fund (Founding Member/Grant Maker 2009 - Present) I have lived in Contra Costa County for 12 years and want to help define the future of arts and culture here. I have seen firsthand the benefits of collaborative planning and the positive outcomes of establishing arts councils. I welcome the opportunity to work in partnership to ensure accessible, diverse arts and culture experiences for everyone who lives in, works in, or visits Contra Costa County. have contributed to the arts and culture sector for almost 15 years as a City public art committee member, arts non- profit co-founder, arts council board member, museum board member, consultant, and grant maker. I have also served on non- profit boards, issuing $1M in grants to facilitate the creation of more equitable communities. Name District City Education Current Employer Volunteer/Activity/Affiliation Experience/Interest Margot Melcon N/A San Francisco CSU Chico, BA Theater Arts Zellerbach Family Foundation Too numerous to name, but all arts and culture related. Margot Melcon (she/her) joined the Zellerbach Family Foundation six years ago and manages their arts and culture grantmaking portfolio, including the Community Arts program, where she works to create an equitable, responsive, and accessible relationship in community with Bay Area artists. Prior to joining the foundation, she worked with nonprofit arts organizations for 20 years as a dramaturg, producer, and arts administrator,. She is also a published and produced playwright (of Miss Bennet, The Wickhams, and Georgiana and Kitty, co-written with Lauren Gunderson). She is also, importantly, a parent. Alison McKee 4 Concord San Jose State University, Master of Library and Information Science; San Francisco Conservotary of Music, Bachelor's of Music Performance; Indiana University, Bachelor's of Music Performance Contra Costa County, County Librarian Economic Opportunity Council I am an art and music lover and I am especially interested in the cross section of the arts and public libraries. I am the County Librarian for Contra Costa County and I have a music degree and worked as a musician for professionally for 10 years prior to moving on to a different career. Ben Miyaji 5 Pittsburg Allan Hancock Community College, General; University of Maryland, History; Evergreen Valley College, General Children's Musical Theater of San Jose Board of Directors; San Jose Arts Commission - Chair; Palo Alto Public Art Commission - Chair; Numerous California Arts Council/Silicon Valley Creates/San Jose Arts Commission grant panels; Numerous selection panels for public art projects in Bay Area counties The arts are a very important part of our lives. Conta Costa County deserves an arts organization that can bridge the gap between the residents and county arts groups that will bring quality arts programming to the county. The Steering Committee is a significant step in bringing needed cohesino to the county arts organizations. I believe my experience serving on the San Jose Arts Commission (over 20 years), Palo Alto Public Art Commission (since 2013) and the Arts and Culture Commission of Contra Costa County give me a unique view on commissions/councils. Also my serving on numerous grants panels on the local and state level also give me insight into the inner workings of arts organizations. Name District City Education Current Employer Volunteer/Activity/Affiliation Experience/Interest John Nakanishi 4 Pleasant Hill Hartford Art School, Fine Arts Major; College of San Mateo, Chemistry; UC Berkeley, Chenical Engineering Retired Concord Art Association Boardmember and President; Past session Member, Walnut Creek Presbyterian Church; Past Boardmember Pleasant Hill Martinez Soccer Association; Past Volunteer Art Teacher (Sequoia Elementary School, Monument Crisis Center, Wren Avenue Elementary School PTA); Columnist for the Clayton Concord Pioneer newspaper (Arts in Motion) I believe Contra Costa County needs a strong and vibrant arts council to bring art to the community. I would like to be a part of the process to develop this arts council in order to enrich the creative lives of local artists and county residents. My experience as president of the Concord Arts Association has provided me with a view of the arts community in and around the Concord area. I can also provide perspective based on my Japanese-American heritage. Joel Roster 5 Martinez Diablo Valley College, Theater Arts Executive Director, El Campanil Theater Board Of Directors for the Chamber of Commerce, City Of Antioch Chairperson of Nonprofit Arts Committee, Chamber of Commerce, City of Antioch 20+ years of various events, fundraisers, and mixers for various organizations in Contra Costa County I have been involved in arts administration and arts education since 2002. I re-built the Diablo Valley College "College For Kids" theatre program, and was recruited by Town Hall Theatre in Lafayette to help build their education program. After serving as a Teaching Artist for a few years, I was promoted to Director of Education for Town Hall Theatre, and restructured their entire program, renaming it to "Town Hall Education" and seeking qualified teaching artists to give their students a fully professional experience. I directed over 40 productions for young artists, and was then promoted to become Town Hall's Artistic Director. Over my tenure, Town Hall Theatre received more awards for their productions than any period in their 90-year history. I then served at Berkeley Playhouse for their educational programs, and in 2019 was invited to interview to become the Theatre Manager for El Campanil Theatre in Antioch. I steered the company through the pandemic, innovating new entertainment options, and in 2021 was promoted to become the foundation's Executive Director. Since the fall of 2020, I have secured over $500,000 in grants for El Campanil, and I currently oversee a staff of 50+ employees. Name District City Education Current Employer Volunteer/Activity/Affiliation Experience/Interest Najari Smith 1 Richmond NYC College of Technology, Graphic Art & Media; School of the Visual Arts, Bachelors of Fine Art Founding Executive Director Human Rights and Human Relations Commission, Commissioner; Our Power Richmond Coalition; Climate Justice Alliance; Sustainability Comm.; Richmond Bicycle/Pedestrian Advisory Committee, Richmond Bicycle/Pedestrian Advisory Committee;The City of Richmond, Arts & Culture Commission In 2014, I served as an Arts and Culture Commissioner for the City of Richmond. Najari is chair emeritus and long time member of the Bicycle and Pedestrian Advisory Committee for the City of Richmond. Najari is the founding executive director of Rich City Rides. In 2014, 2-years after founding Rich City Rides, Najari co- founded the Rich City Rides Bike Skate Shop Cooperative, a Black Worker-owned cooperative for-profit business. Najari is a former member of the Sustainability Committee for Seed Commons. Najari is a founding steering committee member of Cooperation Richmond. Cooperation Richmond builds community-controlled wealth through worker-owned and community-owned cooperative businesses and enterprises by and for low-income communities and communities of color in Richmond whose wealth has been extracted. INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:10/17/2022 Subject:Small Business Enterprise, Outreach, and Local Program Report for January through June 2022 Submitted For: Brian M. Balbas, Public Works Director/Chief Engineer Department:Public Works Referral No.: IOC 22/3 & 22/4 Referral Name: Small Business Enterprise, Outreach, Local Bid Preference Programs Presenter: Cynthia Shehorn, Procurement Services Manager Contact: Cynthia Shehorn, 925-957-2495 Referral History: Contra Costa County values the contributions of small business and developed programs to assist in soliciting and awarding contracts to the SBE community. The Board of Supervisors adopted these programs to enable small and local businesses to compete for a share of the County's purchasing transactions. The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program applies to: (1) County-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less. The objective of the program is to award at least 50% or more of the total eligible dollar base amounts to SBEs. A Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5 must be: Independently owned and operated business, which is not dominant in its field of operation; The principal office of which is located in California, the officers of which are domiciled in California, and which together with affiliates, has 100 or fewer employees; Have average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three tax years, or a manufacturer with 100 or fewer employees. Reporting Requirements It is the responsibility of each County department to track and compile the data for purchasing activities in order to provide a countywide report to the Board of Supervisors. The Internal Operations Committee has responsibility for evaluating the semi-annual reports and making recommendations to the Board on program policies and reporting. The Board receives reports in six-month increments, with the last report submitted to the Board for the period ending December 2021. Attachment A constitutes the report due for the period of January 1 – June 30, 2022. Referral Update: The table below summarizes the attached department activity on a countywide basis. January – June 2022 January – June 2022 ACTIVITY TYPE: Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total Professional/Personal Services 207 85 41.1%$14,801,053 $4,184,261 28.3% Purchasing Transactions 1026 321 31.3%$14,751,088 $5,102,177 34.6% Construction Contracts 0 0 0.0%0 0 0.0% While the County did not achieve the 50% goal, this information shows the County directed more than $9.2 million in qualifying transactions to SBE firms during the six-month reporting period, achieving a 28.3% award rate for professional/personal services transactions and a 34.6% award rate for purchasing transactions. There were no construction contracts reported in this period. It is worth noting that the SBE participation goals of surrounding agencies are typically in the 20-25% range. By that measure, Contra Costa County’s reported activity is just above that threshold for professional/personal services, and well above the range for purchasing transactions. The following departments are to be commended for achieving 50% or more program compliance this reporting period: Professional/Personal Services: Clerk of the Board, Dept of Child Support Services, District Attorney, Health Services, Library Administration and Public Works Purchasing Transactions: Conservation & Development, Communications Media, District Attorney, Probation, Public Defender, Public Works, Treasurer – Tax Collector, and Veteran Services Of particular note, the District Attorney is to be commended for achieving a 100% award rate for qualifying professional services contracts. Department/Activity Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total Professional/Personal Svcs Clerk of the Board 2 1 50%$215,000 $135,000 62.8% Dept of Child Support Svcs 2 1 50%$153,163 $99,999 65.3% District Attorney 1 1 100%$35,000 $35,000 100% Health Services 108 53 49.1%$5,725,317 $3,043,003 53.1% Library Administration 7 6 85.7%$143,100 $132,600 92.7% Public Works 4 2 50%$109,700 $103,200 94.1% Purchasing Transactions Conservation & Development 7 6 85.7%$212,761 $206,761 97.2% Communications Media 10 5 50%$73,505 $54,137 73.7% District Attorney 24 13 54.2%$278,748 $218,132 78.3% Probation 35 17 48.6%$217,838 $173,943 79.8% Public Defender 8 4 50%$90,219 $61,425 68.1% Public Works 147 76 51.7%$3,222,493 $1,672,649 51.9% Treasurer-Tax Collector 10 3 30%$45,020 $25,572 56.8% Veteran Services 9 2 22.2%$48,920 $39,444 80.6% E-Outreach Report In order to encourage the use of small, local, and disadvantaged businesses, the County's E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be solicited online. For this period, there were 46 bids totaling $27,293,989 that fell within the parameters of the program. The data specific to electronic solicitations is developed and provided by the Purchasing Division of the Public Works Department, and reflects outreach to small, women-owned, minority-owned, local, disabled veteran-owned, and disadvantaged business enterprises. During this reporting period, 46 bids were conducted using the BidSync e-outreach site. Notifications were sent to 626,459 businesses, of which 14.07% are considered small, local, or disadvantaged business enterprises. E-Outreach January 1, – June 30, 2022 Number of Solicitations 46 Total Notifications 626,459 Dollar Value $27,293,989 BUSINESS CATEGORY Notifications Percentage of Total MBE - Minority Business Enterprise 15,102 2.40% WBE - Women Business Enterprise 13,555 2.10% SBE - Small Business Enterprise 48,002 7.70% LBE - Local Business Enterprise 2,066 0.30% DVBE - Disabled Veteran Business Enterprise 430 0.07% DBE – Disadvantaged Business Enterprise 9,125 1.50% Total 88,280 14.07% Local Business Preference For opportunities exceeding $25,000, the Local Business Preference Program allows for local businesses to submit a new offer if within 5% of the lowest bidder. There were no instances of the Bid Preference utilized in this reporting period. Dollar Value Awarded to Local and Bay Area Businesses The dollar value of Purchase Orders issued for the period was $20,558,730. The dollar value awarded to Contra Costa County businesses was 17.25% or $3.5 million. The value awarded to other Bay Area businesses was 15.62% or $3.2 million. This represents Contra Costa County’s contribution to the local economy. Contra Costa County $3,542,835 17.25% Other Bay Area Counties $3,219,407 15.62% Other $13,796,488 67.13% Total $20,558,730 100.00% Conclusion The County has demonstrated continued commitment to achieving the 50% goal for participation by SBE firms in contract and purchasing activities. While the data for some departments is below this threshold, departments are showing some interest in increasing the percentage of awarded contracts. Instruction is being provided on the search features of the purchasing system, to assist in identifying businesses in the small, local, women, minority, veteran, and disadvantaged business categories. Recommendation(s)/Next Step(s): ACCEPT the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period January 1 through June 30, 2022. Attachments SBE, Outreach and Local Bid Preference Rpt Jan -Jun 2022 ATTACHMENT A SMALL BUSINESS ENTERPRISE - Program Activity report Reporting Period: July - December 2017January - June 2022 Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value Agriculture Professional/Personal services contracts 2 1 50.0%$34,998 $9,999 28.6% Purchasing Transactions 4 2 50.0%$54,146 $4,500 8.3% Construction contracts 0 0 0.0%$0 $0 0.0% Animal Services Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 13 4 30.8%$155,824 $12,210 7.8% Construction contracts 0 0 0.0%$0 $0 0.0% Assessor Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 4 0 0.0%$13,679 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% Auditor-Controller Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 2 1 50.0%$24,310 $5,785 23.8% Construction contracts 0 0 0.0%$0 $0 0.0% Clerk Recorder-Elections Professional/Personal services contracts 18 5 27.8%$260,864 $64,107 24.6% Purchasing Transactions 20 6 30.0%$167,469 $35,030 20.9% Construction contracts 0 0 0.0%$0 $0 0.0% Conservation and Development * Professional/Personal services contracts 2 1 50.0%$179,400 $79,400 44.3% Purchasing Transactions 7 6 85.7%$212,761 $206,761 97.2% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Administration Professional/Personal services contracts 1 0 0.0%$20,000 $0 0.0% Purchasing Transactions 4 0 0.0%$47,172 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Reentry & Justice ORJ REPORTED WITH PROBATION Page 1 of 4 ATTACHMENT A SMALL BUSINESS ENTERPRISE - Program Activity report Reporting Period: July - December 2017January - June 2022 Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value County Administrator's Office - Clerk of the Board * Professional/Personal services contracts 2 1 50.0%$215,000 $135,000 62.8% Purchasing Transactions 3 1 33.3%$17,500 $8,500 48.6% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Communications and Media * Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 10 5 50.0%$73,505 $54,137 73.7% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Dept. of Information Technology (DoIT) Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 34 5 14.7%$955,168 $60,390 6.3% Construction contracts 0 0 0.0%$0 $0 0.0% Dept. Child Support Services (DCSS)* Professional/Personal services contracts 2 1 50.0%$153,163 $99,999 65.3% Purchasing Transactions 34 15 44.1%$378,427 $118,258 31.2% Construction contracts 0 0 0.0%$0 $0 0.0% County Counsel Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% District Attorney * Professional/Personal services contracts 1 1 100.0%$35,000 $35,000 100.0% Purchasing Transactions 24 13 54.2%$278,748 $218,132 78.3% Construction contracts 0 0 0.0%$0 $0 0.0% Employment and Human Services Professional/Personal services contracts 13 5 38.5%$812,378 $350,000 43.1% Purchasing Transactions 80 37 46.3%$1,151,019 $477,694 41.5% Construction contracts 0 0 0.0%$0 $0 0.0% Page 2 of 4 ATTACHMENT A SMALL BUSINESS ENTERPRISE - Program Activity report Reporting Period: July - December 2017January - June 2022 Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value Fire Protection District Professional/Personal services contracts 1 0 0.0%$8,437 $0 0.0% Purchasing Transactions 9 2 22.2%$137,937 $44,590 32.3% Construction contracts 0 0 0.0%$0 $0 0.0% Health Services * Professional/Personal services contracts 108 53 49.1%$5,725,317 $3,043,003 53.1% Purchasing Transactions 370 53 14.3%$6,730,569 $874,103 13.0% Construction contracts 0 0 0.0%$0 $0 0.0% Human Resources Professional/Personal services contracts 4 0 0.0%$1,514,635 $0 0.0% Purchasing Transactions 5 0 0.0%$145,481 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% Library * Professional/Personal services contracts 7 6 85.7%$143,100 $132,600 92.7% Purchasing Transactions 48 15 31.3%$582,883 $133,449 22.9% Construction contracts 0 0 0.0%$0 $0 0.0% Probation - Includes ORJ Data* Professional/Personal services contracts 31 9 29.0%$323,334 $131,953 40.8% Purchasing Transactions 35 17 48.6%$217,838 $173,943 79.8% Construction contracts 0 0 0.0%$0 $0 0.0% Public Defender * Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 8 4 50.0%$90,219 $61,425 68.1% Construction contracts 0 0 0.0%$0 $0 0.0% Public Works * Professional/Personal services contracts 4 2 50.0%$109,700 $103,200 94.1% Purchasing Transactions 147 76 51.7%$3,222,493 $1,672,649 51.9% Construction contracts 0 0 0.0%$0 $0 0.0% Page 3 of 4 ATTACHMENT A SMALL BUSINESS ENTERPRISE - Program Activity report Reporting Period: July - December 2017January - June 2022 Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value Office of the Sheriff Professional/Personal services contracts 12 0 0.0%$5,265,727 $0 0.0% Purchasing Transactions 159 54 34.0%$3,105,118 $875,605 28.2% Construction contracts 0 0 0.0%$0 $0 0.0% Treasurer - Tax Collector * Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 10 3 30.0%$45,020 $25,572 56.8% Construction contracts 0 0 0.0%$0 $0 0.0% Veterans Services Office * Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 9 2 22.2%$48,920 $39,444 80.6% Construction contracts 0 0 0.0%$0 $0 0.0% Total Activity Reported Professional/Personal services contracts 207 85 41.1%$14,801,053 $4,184,261 28.3% Purchasing Transactions 1026 321 31.3%$14,751,088 $5,102,177 34.6% Construction contracts 0 0 0.0%$0 $0 0.0% Page 4 of 4