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Home My WebLink AboutBOARD STANDING COMMITTEES - 02142022 - Internal Ops Agenda PktINTERNAL OPERATIONS COMMITTEE February 14, 2022 10:30 A.M. To slow the spread of COVID-19, in lieu of a public gathering, the meeting will be accessible via Zoom to all members of the public as permitted by Government Code section 54953(e). Join from PC, Mac, Linux, iOS or Android: https://cccounty-us.zoom.us/j/81462064630 Meeting ID: 814-6206-4630 Or Telephone: USA 214 765 0478 USA 888-278-0254 (US Toll Free) Conference code: 845965 Find local AT&T Numbers Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3.RECEIVE and APPROVE the Record of Action for the November 8, 2021 IOC meeting. (Julie DiMaggio Enea, IOC Staff) 4.CONSIDER recommending Board of Supervisors the appointment of Tim Bancroft to the General Public seat on the Hazardous Materials Commission to complete the unexpired term ending on December 31, 2023. (Michael Kent, Health Services Department) 5.CONSIDER approving 2022 Internal Operations Committee meeting schedule and work plan. (Julie DiMaggio Enea, County Administrator's Office) 6.CONSIDER approving the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees. (Julie DiMaggio Enea, County Administrator's Office) 7.The next meeting is currently scheduled for March 14, 2022. 8.Adjourn 1 The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:02/14/2022 Subject:RECORD OF ACTION FOR THE NOVEMBER 8, 2021 IOC MEETING Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the November 8, 2021 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the November 8, 2021 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT IOC Record of Action for 11-8-21 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR November 8, 2021 Supervisor Candace Andersen,Chair Supervisor Diane Burgis, Vice Chair Present: Candace Andersen, Chair Diane Burgis, Vice Chair Staff Present:Monica Nino, County Administrator; Julie DiMaggio Enea, Staff Attendees:Dean Barbieri; Josh Klein; Lea Castleberry, District III Supervisor's Office; Michael Kent, Exec Asst to HazMat Commission; Unidentified Caller 1.Introductions Chair Andersen called the meeting to order at 10:45 a.m. and received introductions from attendees. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No one requested to speak during the general public comment period. 3.RECEIVE and APPROVE the Record of Action for the October 11, 2021 IOC meeting. The Committee approved the Record of Action for the October 11, 2021 meeting as presented. AYE: Chair Candace Andersen Vice Chair Diane Burgis 4.INTERVIEW applicants for the Member of the Bar seat on the Public Law Library Board of Trustees for a one-year term expiring on December 31, 2022, and DETERMINE recommendation for appointment. The Committee interviewed two applicants for the Member of the Bar seat on the Public Law Library board of trusttes: incumbent Dean E. Barbieri (out of county) and from Joshua Klein (Moraga). Mr. Klein indicated that he wished to withdraw his application in favor of reappointment of incumbent Mr. Barbieri. Mr. Klein indicated that he applied only in case the incumbent decided not to reapply. Staff suggested that the Committee share Mr. Klein's application with the Superior Court, which currently has two vacancies in trustee seats appointed by the Court, and Mr. Klein consented to the sharing of his application. Mr. Barbieri offered to collaborate in encouraging the Court to consider allowing the County to appoint to a third trustee seat in favor of Mr. Klein, which might facilitate the board of trustees in achieving a meeting quorum. An unidentified caller questioned Mr. Barbieri's eligibility for the trustee seat because he does DRAFT 4 not reside in Contra Costa County. Chair Andersen clarified that the board's policy for eligibilty is that an applicant must reside or work within the County, unless statute or the pertinent bylaws specify otherwise. Mr. Barbieri performs work in Contra Costa County. The Committee directed staff to forward to the Board of Supervisors its recommendation to reappoint Mr. Barbieri to the Member of the Bar seat. AYE: Chair Candace Andersen Vice Chair Diane Burgis 5.RECOMMEND to the Board of Supervisors the appointment of Mark Hughes to the Business #2 seat and Amy McTigue to the Business #2 Alternate seat, and reappointing George Smith to the Environmental Engineer seat and Ron Chinn to the Environmental Engineer Alternate seat on the Hazardous Materials Commission, all to terms that will expire on December 31, 2025. The Committee reviewed the recommendations for appointment with Michael Kent. An unidentified caller asserted that one of the appointees might have a conflict of interest in that he works for an industry with interests in hazardous materials. Chair Andersen explained that the Hazardous Materials Commission is advisory and that certain seats are designated for industry representatives who bring valuable knowledge and insights to the Commission. Mr. Kent explained that the Commission bylaws acknowledge these interests and provide that members must recuse themselves from any decision or discussion for which a conflict of interest exists. The Committee approved the reappointments as recommended and directed staff to forward these recommendations to the Board of Supervisors. AYE: Chair Candace Andersen Vice Chair Diane Burgis 6.REVIEW the Committee's work for 2021 and identify issues to be referred to the 2022 Internal Operations Committee The Committee approved the draft year-end report as prepared by staff and directed staff to forward the report to the Board of Supervisors for approval. AYE: Chair Candace Andersen Vice Chair Diane Burgis 7.The meeting scheduled for December 13, 2021 is canceled. No further meetings of the 2021 IOC are scheduled. 8.Adjourn Chair Andersen adjourned the meeting at 11:05 a.m. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us DRAFT 5 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:02/14/2022 Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS MATERIALS COMMISSION Submitted For: Anna Roth, Health Services Director Department:Health Services Referral No.: IOC 22/5 Referral Name: Advisory Body Recruitment Presenter: Michael Kent, Ex Asst to Hazmat Commission Contact: Michael Kent (925) 313-6712 Referral History: In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The IOC made a determination that it would delegate the screening and nomination of Hazardous Materials Commission candidates to the Commission, for review by the IOC. The Hazardous Materials Commission was established in 1986 to advise the Board, County Staff and the mayor’s council members, and staffs of the cities within the County, on issues related to the development, approval and administration of the County Hazardous Waste Management Plan. Specifically, the Board charged the Commission with drafting a Hazardous Materials Storage and Transportation Plan and Ordinance, coordinating the implementation of the Hazardous Materials Release Response Plan and inventory program, and to analyze and develop recommendations regarding hazards materials issues with consideration to broad public input, and report back to the Board on Board referrals. Referral Update: The General Public seat was declared vacant by the Board of Supervisors on September 7, 2021 (item C. 45) due to the resignation of the seat holder, Audrey Comeaux. The term for the seat expires on December 31, 2023. The bylaws of the Commission provide for one representative of the general public, appointed by the Board of Supervisors. The Hazardous Materials Commission advertised for the open seat via the County’s web site, social media and other venues. The Commission received two applications for the seat, one from the current alternate for the seat, Tim Bancroft, and one from another member of the general public, who eventually withdrew his nomination. The Hazardous Materials Commission met on January 27, 2022 and voted unanimously to recommend that the Board of Supervisors appoint Tim Bancroft to the General Public seat. The term for the seat will expire on December 31, 2023. Mr. Bancroft’s application is attached. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Tim Bancroft to the General Public seat on the Hazardous Materials Commission to complete the unexpired term ending on December 31, 2023. Fiscal Impact (if any): None. Attachments HMC General Public Seat Media Announcement Tim Bancroft Application Tim Bancroft Resume 6 7 Members: Fred Glueck – Chair, Jonathan Bash, Marielle Boortz, Don Bristol, Ken Sara Gurdian, Mark Hughes, Steve Linsley, Jim Payne, Gabe Quinto, Mark Ross, George Smith, 597 Center Avenue, Suite 110, Martinez CA 94553, (925) 250-3227, mkent@cchealth.org ** PLEASE POST or DISTRIBUTE ** CONTRA COSTA COUNTY HAZARDOUS MATERIALS COMMISSION SEEKS APPLICANTS DO HAZARDOUS MATERIALS POLICY ISSUES INTEREST YOU? The Contra Costa County Hazardous Materials Commission is seeking applicants to fill a General Public Seat. You may apply if you …  live or work in Contra Costa County;  have demonstrated interest in hazardous materials issues;  have an awareness of, and interest in, the principles of Environmental Justice as defined in County policy;  can attend regular Commission meetings and a monthly Committee meeting. The Commission is a voluntary body appointed by the Board of Supervisors and makes policy recommendations to the Board and County staff on issues concerning hazardous materials and hazardous waste. The Commission’s 14 members and alternates serve four-year terms and include representatives of industry, labor, civic groups, environmental organizations, environmental engineers, the general public, and the Mayors Conference. To obtain an application form, or for further information, contact Michael Kent, Executive Assistant to the Commission, at (925) 250-3227 or mkent@cchealth.org. Applications may also be obtained from the Clerk of the Board located at 1025 Escobar Street 1st Floor, Martinez CA 94553. . You may also submitt an application by mail, e-mail or on-line: https://ca-contracostacounty3.civicplus.com/3418/Appointed-Bodies-Committees- Commissionshttp://www.co.contra-costa.ca.us/DocumentCenter/View/6433 Applications must be received by September 27, 2021 and mailed to the Clerk of the Board. Interviews for qualified applicants will take place from 10:00 am – 12:00 pm on October 8, 2021 via Zoom unless otherwise notified. 8 Please return completed applications to: Clerk of the Board of Supervisors ϭϬϮϱƐĐŽďĂƌ^ƚƌĞĞƚ͕ϭƐƚ&ůŽŽƌ Martinez, CA 94553 or email to: ClerkofTheBoard@cob.cccounty.us Contra Costa County ŽǇŽƵǁŽƌŬŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚǇ͍ Home Address - Street City WŽƐƚĂů Code PƌŝŵĂƌǇWhone (best number to reach you)EmailĚĚƌĞƐƐ Resident of Supervisorial District;ŝĨŽƵƚŽĨŽƵŶƚǇ͕ƉůĞĂƐĞĞŶƚĞƌEͬͿ͗ /ĨzĞƐ͕ŝŶǁŚŝĐŚŝƐƚƌŝĐƚĚŽǇŽƵǁŽƌŬ͍ BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION &ŝƌƐƚEĂŵĞDŝĚĚůĞ/ŶŝƚŝĂů>ĂƐƚEĂŵĞ KĐĐƵƉĂƚŝŽŶĂů>ŝĐĞŶƐĞƐŽŵƉůĞƚĞĚ͗ G.E.D. CertifiĐĂƚĞ Yes No EŽ ĞŐƌĞĞdǇƉĞͬCourse of Study/Major Degree AwardedColleges or Universities Attended High School Diploma CA High School Proficiency Certificate EDUCATION Yes Yes Yes EŽ ^ƚĂƚĞ ĞƌƚŝĨŝĐĂƚĞǁĂƌĚĞĚĨŽƌdƌĂŝŶŝŶŐ͍ YesEŽ Please check one: zĞƐEŽIf zĞs, how many? No ŚĞĐŬĂƉƉƌŽƉƌŝĂƚĞďŽǆŝĨǇŽƵƉŽƐƐĞƐƐŽŶĞŽĨƚŚĞĨŽůůŽǁŝŶŐ͗ 3$*(RI 7+,6)250,6$38%/,&'2&80(17 ƵƌƌĞŶƚŵƉůŽǇĞƌ:ŽďdŝƚůĞ >ĞŶŐƚŚŽĨŵƉůŽǇŵĞŶƚ ,ŽǁůŽŶŐŚĂǀĞǇŽƵůŝǀĞĚŽƌǁŽƌŬĞĚŝŶŽŶƚƌĂŽƐƚĂŽƵŶƚǇ͍ ŽĂƌĚ͕ŽŵŵŝƚƚĞĞ͕ŽƌŽŵŵŝƐƐŝŽŶSeat Name ,ĂǀĞǇŽƵĞǀĞƌĂƚƚĞŶĚĞĚĂŵĞĞƚŝŶŐŽĨƚŚĞĂĚǀŝƐŽƌǇďŽĂƌĚĨŽƌǁŚŝĐŚǇŽƵĂƌĞĂƉƉůǇŝŶŐ͍ KƚŚĞƌdƌĂŝŶŝŶŐƐŽŵƉůĞƚĞĚ͗ YesEŽ ŝƐƚƌŝĐƚ>ŽĐĂƚŽƌdŽŽů zĞƐNotŽƵůĚǇŽƵůŝŬĞƚŽďĞĐŽŶƐŝĚĞƌĞĚĨŽƌĂƉƉŽŝŶƚŵĞŶƚƚŽŽƚŚĞƌĂĚǀŝƐŽƌǇďŽĚŝĞƐĨŽƌǁŚŝĐŚǇŽƵŵĂǇďĞƋƵĂůŝĨŝĞĚ͍ ƌĞǇŽƵĂǀĞƚĞƌĂŶŽĨƚŚĞh͘^͘ƌŵĞĚ&ŽƌĐĞƐ͍YĞƐNo ŽǇŽƵŚĂǀĞĂŶǇŽďůŝŐĂƚŝŽŶƐƚŚĂƚŵŝŐŚƚĂĨĨĞĐƚǇŽƵƌĂƚƚĞŶĚĂŶĐĞĂƚƐĐŚĞĚƵůĞĚŵĞĞƚŝŶŐƐ͍ /ĨzĞƐ͕ƉůĞĂƐĞĞǆƉůĂŝŶ͗ zĞƐNo Timothy Bancroft Danville 94526 2 San Jose State University Chemical Engineering BS California State University Chico Chemistry BS Modesto Junior College Physical Science AS Hazardous Materials Commission General Public Seat 30+ Print Form ✔ ✔ ✔ ✔ ✔ ✔ A CA 15 Years Principal Chemical Engineer Principal Chemical Engineer 24 years California Professional Engineer PE # CH6225 ✔ ✔ ✔ 9 ĞƐĐƌŝďĞǇŽƵƌƋƵĂůŝĨŝĐĂƚŝŽŶƐĨŽƌƚŚŝƐĂƉƉŽŝŶƚŵĞŶƚ͘;EKd͗ǇŽƵŵĂǇĂůƐŽŝŶĐůƵĚĞĂĐŽƉǇŽĨǇŽƵƌƌĞƐƵŵĞͿ͘ WůĞĂƐĞĐŚĞĐŬŽŶĞ͗YesNo /ĨzĞƐ͕ƉůĞĂƐĞůŝƐƚƚŚĞŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ;ƐͿŽŶǁŚŝĐŚǇŽƵĂƌĞĐƵƌƌĞŶƚůǇƐĞƌǀŝŶŐ͗ Please check one:YesNo /f Yes, please identify the nature of the relationship: Do you have any financial relationships with the county, such as grants, contracts, or ŽƚŚĞƌĞĐŽŶŽŵŝĐƌĞůĂƚŝŽŶƐŚŝƉƐ͍ Do you have a familial relationship with a member of the Board of Supervisors? (Please refer toƚŚĞƌĞůĂƚŝŽŶƐŚŝƉƐ ůŝƐƚĞĚƵŶĚĞƌƚŚĞΗ/ŵƉŽƌƚĂŶƚ/ŶĨŽƌŵĂƚŝŽŶΗƐĞĐƚŝŽŶŽŶƉĂŐĞϯŽĨƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ or Resolution Eo. 20Ϯϭ/Ϯϯϰ)͘ >ŝƐƚĂŶǇǀŽůƵŶƚĞĞƌĂŶĚĐŽŵŵƵŶŝƚǇĞǆƉĞƌŝĞŶĐĞ͕ŝŶĐůƵĚŝŶŐĂŶǇďŽĂƌĚƐŽŶǁŚŝĐŚǇŽƵŚĂǀĞƐĞƌǀĞĚ͘ /ĨzĞƐ͕ƉůĞĂƐĞĂůƐŽůŝƐƚƚŚĞŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ;ƐͿŽŶǁŚŝĐŚǇŽƵŚĂǀĞƉƌĞǀŝŽƵƐůǇƐĞƌǀĞĚ͗ Please check one:YesNo /f Yes, please identify the nature of the relationship: /ĂŵŝŶĐůƵĚŝŶŐŵǇƌĞƐƵŵĞǁŝƚŚƚŚŝƐĂƉƉůŝĐĂƚŝŽŶ͗ Please check one: zĞƐ EŽ ƌĞǇŽƵĐƵƌƌĞŶƚůǇŽƌŚĂǀĞǇŽƵĞǀĞƌďĞĞŶĂƉƉŽŝŶƚĞĚƚŽĂŽŶƚƌĂŽƐƚĂŽƵŶƚǇĂĚǀŝƐŽƌǇďŽĂƌĚ͍ 3$*(RI 7+,6)250,6$38%/,&'2&80(17 WůĞĂƐĞĞǆƉůĂŝŶǁŚǇǇŽƵǁŽƵůĚůŝŬĞƚŽƐĞƌǀĞŽŶƚŚŝƐƉĂƌƚŝĐƵůĂƌďŽĂƌĚ͕ĐŽŵŵŝƚƚĞĞ͕ŽƌĐŽŵŵŝƐƐŝŽŶ͘ None Hazardous Materials Commission Alternate to General Public Seat ✔ ✔ ✔ I have over twenty years of Environmental, Hazardous Materials, and related Chemical Engineering experience including an extensive regulatory background focusing on hazardous materials handling, waste treatment, and code compliance in the Biopharmaceutical, Semiconductor and Renewal Energy industries. ✔ I wish to serve my local community in the area of Hazardous Materials, Environmental Justice, and the protection of the public. 10 11 SANTA CLARA OFFICE: 70 Saratoga Avenue, Suite 200, Santa Clara, CA 95051 • 408-261-3500 ATLANTA OFFICE: 2 Ravinia Drive, Suite 1580, Atlanta, GA 30346 • 678-783-3016 EDUCATION B.S. Chemical Engineering San Jose State University B.S. Chemistry California State University, Chico PROFESSIONAL REGISTRATION State of California Registered Professional Engineer, Chemical, License No. CH6225, NCEES record #46770. 40-Hour Hazardous Waste Site Worker CFR Section 1910.120(e)(9), Management and Supervision of Hazardous Waste Operators per CFR 1910.120(e)(4), and as a Qualified Trainer per CFR 1910.120(e)(5). State of California Qualified Industrial Storm Water Practitioner (QISP) YEARS AT IES Principal in 2001 PROFESSIONAL AFFILIATIONS National Fire Protection Association (NFPA) International Society Pharmaceutical Engineering (ISPE) Contra Costa County Hazardous Materials Commission, (Public Seat, Alternate Commissioner) PROFESSIONAL EXPERIENCE Mr. Bancroft has over twenty years of Environmental, Hazardous Materials and related Chemical Engineering experience, including an extensive regulatory background focusing on hazardous materials handling, waste treatment and code compliance (e.g., California & International Building, Fire and Mechanical Codes.). His experience has involved conducting compliance audits, developing regulatory guidelines, and performing building occupancy and related chemical process plan reviews. He has actively participated on code rewrite and adoption committees. In addition, Mr. Bancroft has engineering design experience in hazardous materials and specialty process piping systems, as well as planning and design for biopharmaceutical laboratories and manufacturing facilities. PROJECT EXPERIENCE Regulatory Experience Consultant to various authorities having jurisdictions, proving plan review and inspection services as well as providing Hazardous Materials program management for CUPA compliance for the cities of Burlingame, Fremont, Hayward Livermore/Pleasanton, Santa Rosa, and Tracy California. Mr. Bancroft also provides specialized forensic consulting to the environmental crimes team for the police department. Hazardous Locations & Equipment Provided engineering designs, specifications and consulting services for specifying and certifying rated (classified) electrical areas and equipment, as well as explosion control and mitigation. This comprises various systems for dust handling applications, flammable gases and flammable solvents, including cannabis extraction skids utilizing volatile solvents. Professional Engineer Certification (PE) As a California Registered Professional Engineer; provided 3rd part certification per 22 CCR 66265.192 for hazardous waste tank assessment. Qualified Industrial Stormwater Practitioner (QISP- CBPELSG). Cannabis Odor mitigation plan, 3rd party and standards (Non UL-listed equipment) extraction equipment both Non-flammable and Flammable closed loop Cannabis Manufacturing systems. Provided consulting services for a carbon dioxide enrichment system for an indoor cannabis cultivation facility. Consulting Subject Matter Expert (SME) Consultant to Major Corporations: Applied Materials, Intel, Apple, Amgen, Abbott, Novartis, Genentech, Roche, Headway Technology, California State and UC Systems, Princeton University, Bayer, Gallo Winery, & Tesla Motors. Permitting Permitting and regulatory requirements for SPCC plans, HMBPs, HMIS, RMPs, USTs, ASTs, SWPPP, wastewater discharge permits, air quality discharge permits, the Toxic Gas Ordinance (TGO), Building, Fire, and Mechanical codes, Air District (BAAQMD, Valley Air), EPA, DTSC, RCRA, Microbiological, biomedical laboratories (CDC Levels), CAL-OSHA and GMP standards. Design & Controls Mechanical design of process piping distribution systems, instrumentation and controls, P&ID’s, PLC’s, & HMIs. Extensive experience with analytical laboratory equipment, Liquid & Gas chromatography, HPLC, GC, MS. Lab planning and layout of custom laboratory space, equipment, casework, flow, exiting, and safety equipment (eye-wash/shower). ABOUT IES Founded in Silicon Valley in 1995, Integrated Engineering Services (IES) is an engineering and design firm specializing in innovative designs for the Microelectronics, Green Tech, and Life Sciences industries. Our experienced team of professionals provides cost-effective and timely solutions that meet our clients’ engineering and business objectives– from project inception through completion and on-going operations. IESengineering.net TIMOTHY BANCROFT, P.E. Principal Chemical Engineering 12 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:02/14/2022 Subject:2022 MEETING SCHEDULE AND WORK PLAN Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: N/A Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.655.2056 Referral History: The Board of Supervisors made the following eight referrals to the 2022 Internal Operations Committee, which are described in Attachment B: Standing Referrals Continued policy oversight and quarterly monitoring of the Small Business Enterprise and Outreach programs, and e-Outreach 1. Review of the annual financial audit schedule2. Review of annual Master Vehicle Replacement List and disposition of low-mileage vehicles3. Local Bid Preference Program4. Advisory Body Candidate Screening/Interview5. Fish and Wildlife Propagation Fund Allocation6. Advisory Body Triennial Review7. Animal Benefit Fund Review8. The Committee members have selected the second Monday of each month at 10:30 a.m. as the standing meeting date/time for 2022. Referral Update: Attached for the Committee's review is the proposed meeting schedule and the proposed work plan for hearing each of the 2022 referrals (Attachment A). Recommendation(s)/Next Step(s): APPROVE the proposed 2022 Committee meeting schedule and work plan, or provide direction to staff regarding any changes thereto. Fiscal Impact (if any): None. Attachments Proposed 2022 IOC Discussion Schedule Summary of 2022 IOC Referrals 13 ATTACHMENT “A” 2022 Internal Operations Committee Discussion Schedule 2nd Monday at 10:30 a.m. As of February 7, 2022 Meeting Date Subject Staff Contacts February 14  HazMat Comm nomination  IOC Schedule and Work Plan for 2022  IOC Advisory Body Recruitment Schedule Michael Kent Julie Julie March 14  Los Medanos Health Adv Cte interviews  Local Enforcement Agency Hearing Panel interviews  Internal Audit Work Plan for 2022  Fleet ISF/Low Mileage Vehicles Julie Julie Joanne Bohren/Sandi Bewley Charlie Velasquez/Joe Yee April 11  Treasury Oversight Committee intervie ws  SBE/Outreach July-December 2021  Local Bid Preference Program Semi-Annual Report  Fish & Wildlife Propagation Fund Allocations Russell Watts/Julie Cindy Shehorn Cindy Shehorn Maureen Parkes May 9  Retirement Board interviews  Planning Commission interviews  CCCFPD Advisory Fire Commission interviews  Pha se II Triennial AB Review Intro Julie Julie Julie Jami Napier/Lauren Hull June 13 July 11 August 8 STAFF REQUESTS TO CANCEL September 12 October 10  Affordable Housing Finance Cte nominations  Animal Benefit Fund PY Review  SBE/Outreach Jan-Jun 2022 report  Local Bid Preference Program Semi-Annual Report Kristen Sherk Beth Ward/Steve Burdo Carrie Ricci/Cindy Shehorn Carrie Ricci/Cindy Shehorn November 14  Law Library interviews  East Bay Regional Parks CAC Interviews Julie Julie December 12  Fish & Wildlife Cte interviews  Integrated Pest Management Adv C te interviews Maureen Parkes/Julie Wade Finlinson/Julie 14 “ATTACHMENT B” INTERNAL OPERATIONS COMMITTEE SUMMARY OF 2022 REFERRALS The 2022 Internal Operations Committee (IOC) received eight referrals from the Board of Supervisors. Following is a summary of each referral and its status. Standing Referrals 1. Small Business Enterprise (SBE) and Outreach Programs . The IOC accepted two reports from the new Purchasing Services Manager, together covering the period July 1, 2020 through June 30, 2021, and reported out to the Board of Supervisors on September 21 and October 19, 2021. 2. County Financial Audit Program. Since 2000, the IOC reviews, each February, the annual schedule of audits and best practices studies proposed by the Auditor-Controller. The Auditor-Controller’s Office presented a report of its 2020 audit work and proposed 2021 Audit Schedule to the IOC on February 8, 2021, which the IOC accepted and approved, and reported to the Board on March 2, 2021. 3. Annual Report on Fleet Internal Service Fund and Disposition of Low Mileage Vehicles . Each year, the Public Works Department Fleet Manager analyzes the fleet and annual vehicle usage and makes recommendations to the IOC on the budget year vehicle replacements and on the intra-County transfer of underutilized vehicles, in accordance with County policy. In FY 2008/09, following the establishment of an Internal Services Fund (ISF) for the County Fleet, to be administered by Public Works, the Board requested the IOC to review annually the Public Works department report on the fleet and on low- mileage vehicles. The IOC received the 2019/20 fleet report on March 9, 2021 and reported out to the Board of Supervisors on March 23, 2021. 4. Local Bid Preference Program. In 2005, the Board of Supervisors adopted the local bid preference ordinance to support small local businesses and stimulate the local economy, at no additional cost to the County. Under the program, if the low bid in a commodities purchase is not from a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within 5% percent of the lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive bid, allowing the County to favor the local vendor but not at the expense of obtaining the lowest offered price. Since adoption of the ordinance, the IOC has continued to monitor the effects of the program through annual reports prepared and presented by the Purchasing Agent or designee. The IOC received two reports, together covering the period July 1, 2020 through June 30, 2021, and reported out to the Board of Supervisors on September 21 and October 19, 2021. 5. Advisory Body Recruitment. On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The IOC made a determination that it would conduct interviews for At Large seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest Management Advisory Committee, Planning Commission, Treasury Oversight Committee, and the Fish & Wildlife Committee, as well as other advisory bodies as the 15 need should arise; and that screening and nomination to fill At Large seats on all other eligible bodies would be delegated to each body or a subcommittee thereof. In 2021, the IOC submitted recommendations to the Board of Supervisors to fill 15 vacant seats on various committees and commissions. The IOC interviewed individuals for seats on the Affordable Housing Finance Committee, County Connection CAC, and the Advisory Fire Commission to the Contra Costa Fire Protection District. In 2022, the IOC will need to recruit and interview for the East Bay Regional Parks District Citizens Advisory Committee, Retirement Board, Fish & Wildlife Committee, Integrated Pest Management Committee, Local Enforcement Agency Independent Hearing Panel (Solid Waste), Law Library Board of Trustees, Planning Commission, Treasury Oversight Committee, and the Contra Costa Fire Protection District Advisory Fire Commission. 6. Process for Allocation of Propagation Funds by the Fish and Wildlife Committee . On November 22, 2010, the IOC received a status report from Department of Conservation and Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife Committee (FWC). The IOC accepted the report along with a recommendation that IOC conduct a preliminary review of annual FWC grant recommendations prior to Board of Supervisors review. On April 12, 2021, the IOC received a report from DCD proposing, on behalf of the FWC, the 2021 Fish and Wildlife Propagation Fund Grant awards. The IOC approved the proposal and recommended grant awards for seven projects totaling $60,831, which the Board of Supervisors unanimously approved on April 20, 2021. 7. Advisory Body Triennial Review. Beginning in 2010 and concluding in 2011/2012, the Board of Supervisors conducted an extensive review of advisory body policies and composition, and passed Resolution Nos. 2011/497 and 2011/498, which revised and restated the Board’s governing principles for the bodies. The Resolutions dealt with all bodies, whether created by the BOS as discretionary or those that the BOS is mandated to create by state or federal rules, laws or regulations. The Resolutions directed the CAO/CoB’s Office to institute a method to conduct a rotating triennial review of each body and to report on the results of that review and any resulting staff recommendations to the Board, through the IOC, on a regular basis. The first phase report of the current Triennial Review Cycle was completed on March 8, 2021 and reported out to the Board on March 23, 2021. 8. Animal Benefit Fund Review. On May 12, 2015, the Board of Supervisors adopted the fiscal year 2015/16 budget, including a referral to the Internal Operations Committee to review the Animal Benefit Fund and, in March 2016, the Board directed that the review be made by the IOC annually to assess the impact of the Animal Benefit Fund on the community and families. On October 11, 2021, the IOC received the fifth annual report on the Animal Benefit Fund covering FY 2020/21 and reported to the Board on October 19, 2021. 16 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:02/14/2022 Subject:PLAN FOR SCHEDULED ADVISORY BODY RECRUITMENTS Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: IOC 22/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.655.2056 Referral History: The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, the Local Enforcement Agency Independent Hearing Panel (Solid Waste), and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors. Additionally, the IOC has conducted public interviews for vacancies on the following bodies: County Connection Citizens' Advisory Committee, East Bay Regional Parks Advisory Committee, Fish and Wildlife Committee, Integrated Pest Management Committee, Mosquito & Vector Control District Board (if requested), Resource Conservation District (if requested), the Law Library Board of Trustees, and the Treasury Oversight Committee. In 2022, the IOC will need to conduct public interviews to fill the following scheduled vacancies: Advisory Body Seat(s)Term/yrs Expiration Date Los Medanos Health Advisory Committee At Large seat 2 12/31/2024 Integrated Pest Management Advisory Cte At Large #3 & Public Member 4 3/31/2022 Treasury Oversight Committee Public 1 & 2 4 4/30/2022 Contra Costa County FPD Fire Advisory Commission At Large #2 4 6/30/2022 Employees Retirement Assoc Bd. of Trustees BOS Appointee #4 3 6/30/2022 Planning Commission At Large #1 4 6/30/2022 East Bay Regional Parks District Advisory Cte Appointee #1 2 12/31/2022 Fish & Wildlife Committee At Large #1 & 2 4 12/31/2022 Law Library Board of Trustees Member of the Bar 1 12/31/2022 Also, attached for the Committee's information is a listing (Attachment A) of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office. Referral Update: It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms. Staff proposes the following recruitment schedules for those seats recruited by the County Administrator on behalf of the IOC: Immediate Los Medanos Health Advisory Committee Vacancy and Local Enforcement Agency Independent Hearing Panel Seats With Terms That Will Expire on 3/31/22: January 24 Issue press release, attached, advertising vacancy February 18 Application Deadline for vacancy (4 week application period) February 21 - 25 Staff to screen applications and schedule all interviews for March 8 March 14 IOC Committee Meeting: Interview candidates for the At Large vacancy March 29 Board of Supervisors Meeting: Board consideration of IOC recommended appointment March 30 Appointment takes effect Retirement Board, Planning Commission CCCFPD Advisory Fire Commission Seats With Terms That Will Expire on 6/30/22: March 28 Issue press release advertising vacancies April 22 Application Deadline for vacancies (4 week application period) April 25 - 29 Staff to screen applications and schedule all interviews for May 9 May 9 IOC Committee Meeting: Interview candidates for the vacancies 17 June 7 or 21 Board of Supervisors Meeting: Board consideration of IOC recommended appointments July 1 Appointments take effect East Bay Regional Parks CAC and Law Library Seat With Terms That Will Expire on 12/31/22: September 26 Issue press release advertising vacancies October 21 Application Deadline for vacancies (4 week application period) Oct 24 - 28 Staff to screen applications and schedule all interviews for November 14 November 14 IOC Committee Meeting: Interview candidates for the vacancies December 6 or 13 Board of Supervisors Meeting: Board consideration of IOC recommended appointments January 1 Appointments take effect Recommendation(s)/Next Step(s): APPROVE the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees. Fiscal Impact (if any): None. Attachments Attachment A: IOC Advisory Body Interview Responsibilities 2022 LOCAL ENFORCEMENT AGENCY PRESS PUBLICATION_2022 LOS MEDANOS ADVISORY COMMITTEE PRESS PUBLICATION_2022 18 Per BOS ResIOCAdvisory or Regional Legislative BodyCounty "At Large" SeatTerm LengthStaff ContactInterview 2020/2 Contra Costa County FPD Fire Advisory CommissionAt Large 14 6/30/2024Latonia EllingsbergInterview 2020/2 Contra Costa County FPD Fire Advisory CommissionAt Large 246/30/2022Latonia EllingsbergInterview 2020/2 Contra Costa County FPD Fire Advisory CommissionAt Large Alternate #14 6/30/2024Latonia EllingsbergInterview 2020/2 Contra Costa County FPD Fire Advisory CommissionAt Large Alternate #24 6/30/2024Latonia EllingsbergInterview 2020/2 Contra Costa County FPD Fire Advisory CommissionAt Large Alternate #34 6/30/2022Latonia EllingsbergInterview 2020/2 County Connection Citizens AdvisoryCounty seat2 6/30/2023Diane Bodon, 925‐256‐4720Interview 2020/2 East Bay Regional Parks District AdvisoryAppointee 1212/31/2022Pfuehler Erich, EBRPD (510) 544‐2006Interview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 436/30/2022Gail Strohl/Julie EneaInterview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 53 6/30/2023Gail Strohl/Julie EneaInterview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 63 6/30/2023Gail Strohl/Julie EneaInterview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee 93 6/30/2023Gail Strohl/Julie EneaInterview 2020/2 Employees Retirement Assoc. Bd of Trustees (CCCERA)BOS Appointee Alternate3 6/30/2023Gail Strohl/Julie EneaInterview 2020/1 Fish & WildlifeAt Large 1412/31/2022Maureen Parkes, DCDInterview 2020/1 Fish & WildlifeAt Large 2412/31/2022Maureen Parkes, DCDInterview 2020/1 Fish & WildlifeAt Large 34 12/31/2024Maureen Parkes, DCDInterview 2020/1 Fish & WildlifeAt Large 44 12/31/2024Maureen Parkes, DCDInterview 2020/1 Fish & WildlifeAt Large Alternate4 12/31/2024Maureen Parkes, DCDInterview 2020/1 Integrated Pest ManagementAt Large 14 12/31/2023Wade FinlinsonInterview 2020/1 Integrated Pest ManagementAt Large 24 12/31/2023Wade FinlinsonInterview 2020/1 Integrated Pest ManagementAt Large 3412/31/2022Wade FinlinsonInterview 2020/1 Integrated Pest ManagementPublic Member Alternate412/31/2022Wade FinlinsonInterview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) At Large43/31/2022Enid MendozaInterview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) Public Member 43/31/2022Enid MendozaInterview N/A Local Enforcement Agency Independent Hearing Panel (Solid Waste) Technical Expert 43/31/2022Enid MendozaInterview 2020/1 Planning CommissionAt Large 146/30/2022Hiliana Li, DCDInterview 2020/1 Planning CommissionAt Large 24 6/30/2024Hiliana Li, DCDInterview 2020/1 Treasury OversightBOS Member4 4/30/2024Rusty WattsInterview 2020/1 Treasury OversightBOS Member Alternate44/30/2022Rusty WattsInterview 2020/1 Treasury OversightPublic 144/30/2022Rusty WattsInterview 2020/1 Treasury OversightPublic 244/30/2022Rusty WattsInterview 2020/1 Treasury OversightPublic 34 4/30/2024Rusty WattsReview 2020/2 Affordable Housing Finance Community 136/30/2022Amalia Cunningham, DCDReview 2020/2 Affordable Housing Finance County 13 6/30/2023Amalia Cunningham, DCDReview 2020/2 Affordable Housing Finance County 23 6/30/2024Amalia Cunningham, DCDReview 2020/2 Affordable Housing Finance County 336/30/2022Amalia Cunningham, DCDReview 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 1412/31/2022Lea CastleberryReview 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 2412/31/2021Lea CastleberryReview 2020/2 BBK Union Cemetery Distict Bd of Trustees (if needed)Trustee 3412/31/2021Lea CastleberryReview 2020/1 Hazardous MaterialsEnv Engineering Firms4 12/31/2025Michael KentReview 2020/1 Hazardous MaterialsEnv Engineering Firms Alt4 12/31/2025Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 14 12/31/2024Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 1 Alt4 12/31/2024Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 24 12/31/2023Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 2 Alt4 12/31/2023Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 34 12/31/2024Michael KentReview 2020/1 Hazardous MaterialsEnv Organizations 3 Alt4 12/31/2024Michael KentReview 2020/1 Hazardous MaterialsGeneral Public412/31/2023Michael KentReview 2020/1 Hazardous MaterialsGeneral Public Alt4 12/31/2023Michael KentReview 2020/2 Housing Authority Board of Commissioners, if neededTenant #1 (age 62 or above) 2 5/31/2023Joseph VillarrealReview 2020/2 Housing Authority Board of Commissioners, if neededTenant #22 5/31/2023Joseph VillarrealATTACHMENT "A"19 Review 2020/1 Law Library Bd of TrusteesMember of the Bar112/31/2022Carey Rowan, Sup CourtReview 2020/2 Mosquito & Vector Control District Bd of TrusteesAt Large 14 1/2/2023 Allison Nelson or Craig DownsReview 2020/2 Mosquito & Vector Control District Bd of TrusteesAt Large 24 1/6/2025 Allison Nelson or Craig DownsReview 2020/2 Mosquito & Vector Control District Bd of TrusteesAt Large 34 1/6/2025 Allison Nelson or Craig DownsReview 2020/2 Resource Conservation District Bd of Trustees, if neededDirector 14 11/30/2024Hunter Teresa, RCD, (925) 672‐6522Review 2020/2 Resource Conservation District Bd of Trustees, if neededDirector 2411/30/2022Hunter Teresa, RCD, (925) 672‐6522Review 2020/2 Resource Conservation District Bd of Trustees, if neededDirector 34 11/30/2024Hunter Teresa, RCD, (925) 672‐6522Review 2020/2 Resource Conservation District Bd of Trustees, if neededDirector 44 11/30/2024Hunter Teresa, RCD, (925) 672‐6522Review 2020/2 Resource Conservation District Bd of Trustees, if neededDirector 5411/30/2022Hunter Teresa, RCD, (925) 672‐6522Review 2020/2 Tri‐Delta Transit Auth Bd of DirectorsMember 1 Alt2 12/31/2023Jamar Stamps, DCDReview 2020/2 Tri‐Delta Transit Auth Bd of DirectorsMember 2 Alt212/31/2022Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsCrockett2 12/31/2023Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsCrockett Alt212/31/2023Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsRodeo 2 12/31/2023Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsRodeo Alt212/31/2023Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsSan Pablo2 12/31/2020Jamar Stamps, DCDReview 2020/2 Western CC Transit Auth Bd of DirectorsSan Pablo Alt212/31/2023Jamar Stamps, DCDKey: currently vacantwill have a 2022 vacancyfilled20 Contra Costa County County Administrator’s Office • 1025 Escobar St. • Martinez, CA 94553 • www.contracosta.ca.gov Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Monday, January 24, 2022 Phone: (925) 655-2056 Email: julie.enea@cao.cccounty.us Contra Costa County is Seeking Members for the Solid Wa ste Local Enforcement Agency Independent He arin g Panel In 2013, the Contra Costa County Board of Supervisors established an Independent Hearing Panel for the Contra Costa Solid Waste Local Enforcement Agency (LEA). The three-member panel requires two members of the public who reside in Contra Costa County and a technical expert with knowledge of solid waste management, technology, and laws. The Panel will hear matters related to solid waste enforcement, permits, and appeals. County residents who have an interest in public policy and solid waste management are encouraged to apply for this volunteer opportunity. Panelists receive a stipend of $50 on those days on which the panel meets. The County Board of Supervisors will appoint to fill three vacancies for a four-year term ending on March 31, 2026. Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 655-2000 or by visiting the County webpage at www.contracosta.ca.gov . Applications should be returned to the Clerk of the Board of Supervisors, County Administration Building, 1025 Escobar St., Martinez, CA 94553 no later than 5 p.m. on Friday, February 18, 2022. Applicants should plan to be available for public interviews in Martinez on Monday, March 14, 2022. For more information about the LEA Independent Hearing Panel, contact Tim Kraus, Contra Costa County Environmental Health, at (925) 608-5549 or Tim.Kraus@cchealth.org . . # # # # 21 Contra Costa County County Administrator’s Office • 1025 Escobar St. • Martinez, CA 94553 • www.contracosta.ca.gov Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Monday, January 24, 2022 Phone: (925) 655-2056 Email: Julie.enea@cao.cccounty.us WOULD YOU LIKE TO SERVE ON THE LOS MEDANOS HEALTH ADVISORY COMMITTEE? The Los Medanos Health Advisory Committee was established by the Board of Supervisors in July 2018 as part of plan to dissolve the Los Medanos Community Healthcare District , increasing funding available for healthcare programming in the Pittsburg/Bay Point areas. The Committee has been charged with development of an area health plan to determine specific health needs of the community, identify priorities to address those needs and facilitate a request for proposals process to make funding recommendations for health programs in the community to the Board of Supervisors. The Committee includes representatives from the local community and medical practitioners, making this a unique opportunity for collaboration. It is anticipated that the Committee will hold its inaugural meeting in late Spring 2022. The County is recruiting volunteers to fill one vacancy in the “At Large” seat. The initial term of office is two years, ending on December 31, 2023, at which time the term of office will be three years. The County Board of Supervisors will make the appointment. Residents and those that work in the territory of the District, which is primarily the Pittsburg/Bay Point area, are welcome to apply. This is a volunteer appointment - no stipends or reimbursements are authorized for this Committee. Application forms can be obtained from the Clerk of the Board of Supervis ors by calling (925) 655-2000 or by visiting the County webpage at www.contracosta.ca.gov. Applications should be returned to the Clerk of the Board of Supervisors, County Administration Building, 1025 Escobar St., Martinez, CA 94553 no later than 5 p.m. on Friday, February 18, 2022. Applicants should plan to be available for public interviews in Martinez on Monday, March 14, 2022. More information about the Los Medanos Health Advisory C ommittee can be found in the authorizing resolution, available at http://64.166.146.245/docs/2018/BOS/20180710_1118/34028_Resolution%202018 - 436%20Final.pdf . # # # # 22