HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 10112021 - Internal Ops Agenda Pkt
INTERNAL OPERATIONS
COMMITTEE
OCTOBER 11, 2021
10:30 A.M.
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Supervisor Candace Andersen,Chair
Supervisor Diane Burgis, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the September 13, 2021 IOC
meeting. (Julie DiMaggio Enea, IOC Staff)
4. CONSIDER recommending to the Board of Supervisors the reappointment of Willie
Robinson to the West Unincorporated Representative seat to a term ending on June 30,
2024, the appointment of LaTonia People-Stokes to the East Unincorporated
Representative seat to a term ending on June 30, 2023 and appointment of Valerie
Bernardo to the West City Representative seat to a term ending on June 30, 2024;
INTERVIEW candidates for the East City Representative and Central City
Representative seats and DETERMINE recommendations. (Kristin Sherk, Department
of Conservation and Development)
5. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid
Programs Report, reflecting departmental program data for the period January 1 - June
30, 2021. (Cynthia Shehorn, Procurement Services Manager, Public Works Department)
6. ACCEPT the 2020/21 Animal Benefit Fund Department Report. (Beth Ward, Animal
Services Director)
1
7.The next meeting is currently scheduled for November 8, 2021.
8.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor,
Martinez, during normal business hours. Staff reports related to items on the agenda are also
accessible on line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 655-2056, Fax (925) 655-2066
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:10/11/2021
Subject:RECORD OF ACTION FOR THE SEPTEMBER 13, 2021 IOC MEETING
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the September 13, 2021 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the September 13, 2021 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT Record of Action for the September 13, 2021 IOC Meeting
3
INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
September 13, 2021
Supervisor Candace Andersen,Chair
Supervisor Diane Burgis, Vice Chair
Present: Candace Andersen, Chair
Diane Burgis, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees:Monica Nino, County Administrator; Lea Castleberry, District III Supervisor's Office;
Cynthia Shehorn, PW Purchasing Svcs Mgr; Carrie Ricci, Deputy PW Director; Jami
Morritt, Chief Asst Clerk of the Board; Lauren Hull, CoB Management Analyst; Jill
Ray, District II Supervisor's Office; Lia Bristol, District IV Supervisors Office; Michael
Kent, Exec Asst to HazMat Commission
1.Introductions
Chair Andersen called the meeting to order at 10:30 a.m. and
acknowledged all of the attendees.
2.Public comment on any item under the jurisdiction of the Committee and not on
this agenda (speakers may be limited to three minutes).
No one requested to speak during the public comment period.
3.RECEIVE and APPROVE the Record of Action for the July 12, 2021 IOC meeting.
The Committee approved the record of action for the July 12, 2021 IOC
meeting as presented.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
4.RECOMMEND to the Board of Supervisors the appointment of Teston Shull to the
Labor #1 seat and Terry Baldwin to the Labor #1 Alternate seat on the Hazardous
Materials Commission to complete the current terms that will expire on December
31, 2022.
Approved as recommended. Staff will forward recommendation to the BOS
on September 21.
DRAFT
4
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
5.CONSIDER changes to the Mental Health Commission bylaws pertaining to the
Commissioner appointment process and to the proposed Attendance policy and
DETERMINE action to be taken.
The Committee considered bylaw changes pertaining to attendance and
recruitment/selection, and a proposed code system of seat names that do not
distinguish consumers and family members of consumers from other Commission
seats.
The Committee voted to accept updated staff material that better illustrates the
Commission recommendation pertaining to attendance. To the added material, the
Committee made the following revisions:
SECTION 2. ATTENDANCE
2.1 Attendance requirements
a) Regular attendance at Commission meetings is mandatory for all
Commission members.
1) A member who is absent from who has four (4) unexcused
absences from regularly scheduled full Commission meetings in
any consecutive twelve-month period, as opposed to calendar
year, shall be deemed to have resigned from the Commission. In
such event, the former Commission member’s status will be noted
at the next scheduled Commission and shall be recorded in the
Commission’s minutes. The Chairperson shall, without further
direction from the Commission, apprise the Board of Supervisors
of the member’s resignation and request the appointment of a
replacement.
2) A Commissioner's absence from a regularly scheduled
Commission meeting may be excused in the case of an
unforeseen, extraordinary circumstance, including but not limited
to major illness, natural disaster, or civil unrest. Commissioners
shall obtain consent from the Chair at least one day prior to the
meeting, for any planned absences. Excused absences will be
recorded in the meeting minutes as an "excused absence".
b) Each Commissioner will ensure that when s/he attends
Commission-sponsored meetings (excluding Commission and
Committee meetings) or activities representing her/himself as a
Commissioner, s/her expresses only those views approved by the
Commission.
c) Regular attendance of one standing Commission Committee, with the
exception of Executive Committee, is mandatory for all Commission
members.
1) A member who is absent from who has four (4) unexcused
absences from regularly scheduled Commission Committee
meetings in any consecutive twelve-month period shall be deemed
to have resigned from the Committee. In such event, the former
Committee member’s status will be noted at the next scheduled
Committee meeting and shall be recorded in the Committee’s
DRAFT
5
minutes. The resigned member shall choose a different Committee
on which to serve.
To the language proposed in the staff report, the Committee made the following
revisions to the Section 4. Vacancies and Recruitment:
4.4 Each County Supervisor will encourage any applicant being considered
for the Mental Health Commission to attend at least one Commission meeting
prior to their appointment. Applicants are will also be encouraged to meet
with the MHC Chair, MHC Vice Chair and/or ad-hoc committee prior to
accepting position to ensure full understanding of the roles, responsibilities,
and restrictions of being a Mental Health Commissioner.
The Committee instructed the Clerk of the Board's office to adopt a seat name code
system that uses generic titles for the MHC seats. For example, each District is assigned
three seats, one designated for consumer of mental health services, one designated for
a family member of a consumer, and one designated as a member at large:
District #, Seat 1 = Consumer Member
District #, Seat 2 = Family Member
District #1, Seat 3 = At Large Member
The Local Appointment List and recruitment materials would need to identify what each
code seat name represents; however, for all other purposes, the generic seat name will
suffice.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
6.Modify the current form to additionally capture:
current employer, job title and length of employment. Past relevant
employment experience can be addressed within the current request for
qualifications.
relevant occupational licenses possessed by the applicant.
name and occupation of the applicant's spouse, for conflict of interest
purposes.
if the applicant is a veteran of the U.S. Armed Forces.
how long the applicant has resided/worked in Contra Costa County.
whether or not the applicant has any obligations that might affect his/her
attendance at scheduled meetings.
The Committee approved the staff recommendation except that it
eliminated the section that would capture the name and occupation of the
applicant's spouse. The Committee directed the Clerk of the Board's office
to add the following information elements to the advisory body
application:
current employer, job title and length of employment. Past
relevant employment experience can be addressed within the
current request for qualifications.
relevant occupational licenses possessed by the applicant.
if the applicant is a veteran of the U.S. Armed Forces.
how long the applicant has resided/worked in Contra Costa
DRAFT
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how long the applicant has resided/worked in Contra Costa
County.
whether or not the applicant has any obligations that might
affect his/her attendance at scheduled meetings.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
7.ACCEPT the Small Business Enterprise, Outreach, and Local Bid Programs
Report, reflecting departmental program data for the period July 1 through
December 31, 2020.
Cindy Shehorn presented the staff report and highlights. The Committee
accepted the report, thanked Ms. Shehorn, and directed staff to forward
the report to the BOS for its information.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
8.The next meeting is currently scheduled for October 11, 2021.
9.Adjourn
Chair Andersen adjourned the meeting at 11:43 a.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 655-2056, Fax (925) 655-2066
julie.enea@cao.cccounty.us
DRAFT
7
INTERNAL OPERATIONS COMMITTEE 4.
Meeting Date:10/11/2021
Subject:AFFORDABLE HOUSING FINANCE COMMITTEE NOMINATIONS
Submitted For: INTERNAL OPERATIONS COMMITTEE,
Department:County Administrator
Referral No.: IOC 21/5
Referral Name: Advisory Body Recruitment
Presenter: Kristin Sherk, Senior Housing
Planner
Contact: Amalia Cunningham
925-674-7869
Referral History:
The Affordable Housing Finance Committee (AHFC) advises the Board of Supervisors on the
annual allocation of HOME Investment Partnership Act (HOME), Community Development
Block Grant (CDBG) funds and Housing Opportunities for Persons with AIDS (HOPWA) funds
for affordable housing development in Contra Costa County. These funds are allocated to the
County on an annual basis by formula through the U.S. Department of Housing and Urban
Development. The AHFC typically convenes once annually in the spring to review staff’s
recommendations for project funding of applications received through a public request for
proposals process. Occasionally, a second special meeting is held midway through the fiscal year
to reallocate funds.
The Committee consists of seven members, including:
Three city representatives (one from each sub-region of the County, currently residing in an
incorporated City); and
Three County representatives (one from each sub-region of the County, currently residing in
an unincorporated area of the County); and
One Community/At-Large representative (currently residing in the County, either
incorporated or unincorporated).
Nominations for AHFC representatives are solicited by the Department of Conservation and
Development, reviewed by the Internal Operations Committee (IOC) and referred to the Board of
Supervisors for approval. AHFC terms are for three years. Per the bylaws adopted earlier this
year, all members are required to have professional experience in the field of affordable housing
finance, design, development, or property management. Members may be retired or active
affordable housing professionals.
Referral Update:
Since January 2020, 21 applications have been submitted to fill five current vacancies:
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Since January 2020, 21 applications have been submitted to fill five current vacancies:
East City Representative – term expired June 30, 2020
West City Representative – vacant since June 30, 2018
Central City Representative – term expired June 30, 2021
East Unincorporated Representative – term expired June 30, 2020
West Unincorporated Representative – term expired June 30, 2021
Of the 21 applications received, nine have professional affordable housing experience in some
capacity and currently eligible as they reside in a vacancy geographic category. The remaining 12
applications received either reside in a region of the County that a representative seat is not
currently vacant or have not demonstrated professional affordable housing finance, design,
property management experience. These 12 applicants will be thanked for their application and
interest in serving and encouraged to consider other County commissions and committees.
The remaining candidates are discussed below and organized into two categories: those
committee seats with a single qualified applicant, and those with multiple qualified applicants.
Uncontested Seats / Single-Applicants
West City Representative Applicant:
Valerie Bernardo, Hercules: Ms. Bernardo has 20 years of experience working in local
government, Housing and Community Development departments in the Bay Area
specifically in single-family homeownership programs, multifamily rental development,
housing policy, and community revitalization programs.
East Unincorporated Representative Applicant:
LaTonia People-Stokes, Discovery Bay: Ms. People-Stokes has 20 years of experience in
the public sector working with CDBG and HOPWA funds in Alameda County Housing and
Community Development. In addition, Ms. People-Stokes has worked as an on-site property
manager for different rental properties.
West Unincorporated Representative Applicant:
Willie Robinson, El Sobrante (incumbent): Mr. Robinson has actively served on the AHFC
for several terms. Mr. Robinson has over 45 years of experience as a construction manager,
cost engineer, and value engineering specialist.
Staff recommends appointment of the above candidates to the Board of Supervisors for their
approval. Their application materials are attached for reference.
Contested Seats/Multiple Applications Received
East City Representative Applicants
Rebecca Myer, Brentwood: Ms. Myer is an experienced social service coordinator working
for Satellite Affordable Housing Associates for the last six years.
Alaric Robinson, Oakley: Mr. Robinson has an architectural and construction management
background, also working with construction bond financing.
Central City Representative Applicants
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Central City Representative Applicants
Julia Dozier, Pleasant Hill: Ms. Dozier is a former associate regional director with Habitat
for Humanity, International.
Yazaman Lee, Orinda: Ms. Lee has experience in real estate development ranging from
horizontal improvements, acquisition, and development, as well as rehabilitation of units. In
addition, Ms. Lee is a licensed real estate broker for the last 20 years in the Bay Area.
Matthew Parkins, Danville: Mr. Parkins is a former federal procurement consultant and has
experience as a construction estimator and engineer.
Frances Sorrondegui, San Ramon (incumbent): Ms. Sorrondegui has been involved in the
administration of CDBG and HOME funds and management of housing programs for over
18 years in Alameda County.
Staff recommends the IOC review the application materials (attached) for the East City and
Central City representative seats and consider making a recommendation of one out of the pool of
qualified applicants for the two contested seats. The applicants have been invited to attend this
meeting as their schedule permits to be available for any questions the Committee may have.
Recommendation(s)/Next Step(s):
CONSIDER recommending to the Board of Supervisors the reappointment of Willie Robinson to
the West Unincorporated Representative seat to a new three-year term ending on June 30, 2024,
the appointment of LaTonia People-Stokes to the East Unincorporated Representative seat to a
two-year term ending on June 30, 2023 and appointment of Valerie Bernardo to the West City
Representative seat to a three-year term ending on June 30, 2024;
INTERVIEW applicants for the East City Representative and Central City Representative seats
and DETERMINE recommendations.
East City Representative Applicants
Rebecca Myer, Brentwood
Alaric Robinson, Oakley
Central City Representative Applicants
Julia Dozier, Pleasant Hill
Yazaman Lee, Orinda
Matthew Parkins, Danville
Frances Sorrondegui, San Ramon (incumbent)
Fiscal Impact (if any):
No fiscal impact.
Attachments
Attachment A: AHFC Member Roster
Attachment B: Candidate Applications
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CONTRA COSTA CONSORTIUM
AFFORDABLE HOUSING FINANCE COMMITTEE MEMBERSHIP
City Representatives
East County Rep. (City #1) Term Expires: June 30, 2023
Vacant
West County Rep. (City #2) Term Expires: June 30, 2024
Vacant
Central County Rep. (City #3) Term Expires: June 30, 2021
Vacant
County Representatives (Unincorporated)
East County Rep. (County #1) Term Expires: June 30, 2023
Vacant
West County Rep. (County #2) Term Expires: June 30, 2021
Vacant
Central County Rep. (County #3) Term Expires: June 30, 2022
Warren D. Ritter
Pacheco
Community/At-Large Representative
Community Rep. (Community #1) Term Expires: June 30, 2022
Lisa Caronna
Kensington
COMMITTEE STAFF
Kristin Sherk
Senior Housing Planner
Phone: (925) 655-2889
Email: Kristin.Sherk@dcd.cccounty.us
Fax: (925) 655-2757
Contra Costa County
Department of Conservation and Development
30 Muir Road
Martinez, CA 94553
Attachment A - AHFC Roster Oct. 2021
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Submit Date: Mar 02, 2021
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 5
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
Spelman College
Degree Type / Course of Study / Major
Bachelor of Art/Sociology
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Georgia State University
Valerie F Bernardo
Hercules CA
Mobile:
Valerie F Bernardo
Attachment B - AHFC Applications
12
Degree Type / Course of Study / Major
Master of Public Administration/Planning & Economic Development
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
None Selected
Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
Valerie F Bernardo
13
Upload a Resume
Please explain why you would like to serve on this particular board, commitee, or
commission.
I grew up in Pleasant Hill, Concord and Pacheco and currently live in Hercules, so I am very familiar with
Contra Costa County, specifically the service area in District 5. I would like to become more of an active
participant in the creation of Housing policies, programs that impact my community and feel that I can do
so with serving on a board or committee in Contra Costa County. With my experience working in local
government over the past 20 years, specifically in Housing & Community Development, I feel that I can
bring a level of expertise and on the ground working knowledge of Affordable Housing to the board or
committee to truly make a difference.
Qualifications and Volunteer Experience
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
In the City of Atlanta, I served on the City Council Affordable Housing Task Force, Affordable Housing &
Community Retention Task Force, and the Beltline Affordable Housing Task Force.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I have participated in various affordable housing boards, committees, steering groups and task forces
over the past 20 years. Additionally, I have over 20 years of experience in working in the affordable
housing industry, ranging from a local non-profit organization, Redevelopment Authority, Housing
Authority and Local Government. My experience in affordable housing ranges from single family
homeownership programs, multifamily rental housing development, housing policy, and community
revitalization programs. I most recently created the Affordable Housing Bond & Expenditure Plan for
Emeryville's Measure C Housing Bond and previously assisted in developing the Housing Plan for the 2nd
Tranche of the Atlanta Housing Opportunity Bond.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
Bernardo_resume__2021.docx
Valerie F Bernardo
14
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Valerie F Bernardo
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PROFILE
20 + years of experience working in Affordable Housing Development and Community Development, with a
wide knowledge of federal regulations, public administration practices and urban planning. Strong ability to
evaluate and assess housing programs and develop programmatic policies and strategies to improve implementation
and financial compliance.
PROFESSIONAL EXPERIECE
Com. & Econ. Dev. Coordinator II City of Emeryville 07/2019-Present
Manage to the Below Market Rate Portfolio, consisting of over 200 Homebuyer Units and over 900 Rental Units
Created the Affordable Housing Bond Expenditure Plan and oversee the implementation of the $50 million
Measure C Affordable Housing Bond
Negotiate with Developers on deal terms associated with Affordable Housing Agreements, Exclusive Rights to
Negotiate, Lease Disposition and Development Agreement, and Development Loans
Develop the Housing Element Annual Report and Housing Successor Agency Annual Report
Manage three Professional Service Provider contracts that implement Rental Assistance, Homebuyer Assistance,
Homeowner Repair Assistance programs in Emeryville
Manage two Professional Service Providers contracts that provide Fair Housing, Tenant/Landlord Relations and
legal services to residents facing eviction in Emeryville
Manage the City’s annual allocation of Community Development Block Grant funds
Serve as Secretary of the Emeryville Housing Committee
Active participant in the EBHO Housing Policy Committee Meeting, Alameda County Urban TAC Committee
Meetings, Regional Housing Portal Committee Meetings, Alameda County Housing Portal Steering Committee,
and Alameda County BMR Working Group
Director, Housing & Community Dev. City of Atlanta 03/2016-03/2019
Directs a staff of 20+ employees within 3 divisions which promote the development and administration of affordable
workforce housing, community development policies and programs focused on creating livable places/ communities
and neighborhood based economic development
Leads fiscal oversight and management for community development and housing federal programs (CDBG, HOME,
NSP, LHC, Section 8) totaling approximately $12M ($3M annual allocations) focused on affordable housing
preservation, single family and multifamily housing development, project based rental assistance, and economic
development incentives
Management of place-based community development strategies and initiatives (i.e. Choice Neighborhoods, Westside
Promise Zone, Blight Strategy, Displacement Free Zones, Community Retention, Domesticity Design Competition)
Oversight of neighborhood based redevelopment and economic development activities (i.e. Main Street, Public
Vending, Urban Enterprise Zones, Small Business Waiver Incentive)
Oversee the creation of Community Development Policies and report out to stakeholders and City Council on their
evaluation and performance (i.e. Inclusionary Zoning, Development Authority Subsidies & Incentives, Green &
Healthy Homes, Equitable Housing Needs, Fair Housing)
Manage and coordinate Fair Housing compliance and education to housing partners, service providers, residents and
city staff and oversee the Analysis of Impediments to Fair Housing for the City
Actively participate on the Code Enforcement Commission, Progressive Agenda for Affordable Housing, City Council
Affordable Housing Task Force, Affordable Housing & Community Retention Task Force and Beltline Affordable
Housing Task Force
Work collaboratively with other City Departments on the CAPER, Consolidated Plan, Community Improvement Plan
and Atlanta City Design
Oversee a housing loan portfolio in excess of $20M, consisting of single family and multifamily loans
Senior Project Manager City of Atlanta 12/2015-03/2016
Oversee the $30 million Choice Neighborhood Implementation Grant on behalf of the City of Atlanta
Managed the Promise Zone Designation application on behalf of the City of Atlanta
Coordinate with multiple City departments to ensure implementation of $19 million in leveraged projects in the Westside
Neighborhoods
VALERIE FOUNTAINE BERNARDO
16
Responsible for developing a blight elimination strategy for the Westside Neighborhoods, in coordination with the City
Solicitor Office, Office of Code Enforcement, Office of Housing and FC/COA Land Bank Authority
Identification of additional grants and funding opportunities to support the revitalization of the Westside Neighborhoods
Project Manager Housing Authority of DeKalb County 8/2014-12/2015
Closed a $14 million 80-unit LIHTC senior project
Responsible for securing private financing, developing pro formas and flow of funds analysis, monitoring project
budgets, reviewing draw requests, and subsidy layering analysis
Assist in closing two additional LIHTC/RAD transactions and managed the closing of one RAD conversion project
Assist in pre-scoring LITHC deals; as well as preparation and submission of LIHTC applications
Oversee the renovation, process and reconcile all financial transactions, confirm all homebuyer qualifications are
met and manage the disposition of 17 NSP single family homes
Housing Development Manager City of Atlanta 9/2013-8/2014
Oversaw the management of 9 HOME Sub-recipients and CHDOs, 4 CDBG sub-recipients, 6 NSP Developers and
their associated projects
Adapted the NSP policies and procedures for the HOME program and spearheaded the incorporation of the 2013
New HOME Rules into the existing policies.
Developed a Project IDIS Tracking Sheet to reconcile and track IDIS activity Setups/Completions Dates, expenses
paid, and expenses drawn.
Developed a Rental Program Rule Tracking Sheet to track the City’s performance towards meeting the Rental
Program Rule and Completion of Vacant Units in IDIS
Created Multifamily Compliance RFP and manage the long term compliance requirements
NSP Project Manager City of Atlanta 12/2008- 9/2013
Managed and evaluated Development Proposals for NSP1, NSP3 and Professional Service Provider
Proposals for organizational capacity, financial viability, development feasibility and applicability with federal
regulations.
Directed Supervision of 5 employees
Resolved problems and provided technical assistance to staff, developers or contractors
Drafted, reviewed, and negotiated legal agreements with developers, which governed local and federal regulations,
financing terms and applicable housing development requirements
Developed NSP1 & 3 Substantial Amendment to the City of Atlanta Action Plan
Developed NSP policies and procedural forms and manuals for staff and developers to utilize.
Conducted and oversaw desk audits and on-site monitoring audits for compliance with federal regulations on
300+ NSP properties
Performed grant related accounting functions including; disbursement reimbursement, grant reconciliation,
grant close-out, and analyzed commitment and expenditure reports to ensure timely obligations and
expenditure of funds,
Project management oversight of 12 for profit and non-profit agencies from acquisition through rehabilitation, and
initial occupancy or sale;
Provided direct supervision in the implementation of $21.9M in development contracts
Reviewed for approval project feasibility analysis, subsidy layering analysis and underwriting analysis on all projects
Administrator and Draw Requester responsibilities in DRGR and the DCA Online Reporting System
Housing Development Coordinator City of Atlanta 7/2007-12/2008
Managed and evaluated HOME Proposals for organizational capacity, financial viability, development feasibility
and applicability with 24 CFR Part 92.
Resolved problems and provide technical assistance as they occur with developers, owners, or contractors
Responded to public inquiries regarding housing programs
Monitored performance measurements and outcomes for HOME and CDBG development projects
Drafted and reviewed IDIS Set-up & Completion Forms for HUD compliance
Direct supervisor of 3 employees
Reviewed all documents and pay requests processed by Housing Development Division for accuracy and
compliance with federal regulations
VALERIE FOUNTAINE BERNARDO
17
Project management oversight of 10 non-profit agencies from the initial proposal through construction, and
initial occupancy or sale;
Conducted initial project feasibility analysis, subsidy layering analysis and underwriting analysis on all
Housing Development Division projects
Conducted annual monitoring visits for 24 non-profit organizations to ensure compliance with federal regulations.
Prepared correspondence to sub-recipients detailing report findings and corrective action
Community Outreach University Community Development Corp.3/2004-7/2007
Organized resident groups to identify, plan, and assist implementation of redevelopment projects
Worked with residents and other agency staff to plan effective programs related to neighborhood improvement goals.
Developed and implemented programs to increase homeownership, improve financial literacy and reduce crime.
Identified potential funding opportunities and collect research and draft proposals for funding opportunities
Developed and oversaw project development timeline.
Assisted with site selection, property inspection, design, review of construction bid docs and public approval
process for housing development projects
Developed financing packages and project pro forma
Oversaw marketing and sales, to insure compliance with affordability guidelines
Managed and coordinated all customer service related requests between the builder, developer and the property
owners
Compliance Officer Atlanta Development Authority 11/2003-3/2004
Conducted physical inspection of multifamily property for safe and sanitary conditions based on the HUD
Uniform Physical Conditions Standards
Conducted annual resident file audit for 18 properties, reviewing 10 to 50 resident files per property.
Audited 19 multifamily property reports on a monthly basis for new tenant move, tenant move outs, tenant
household income, re-certification of income, and correct % of low/moderate income tenants
Compared and reconciled 19 multifamily property reports on a monthly basis for accuracy of information and
rectification of previous non-compliance infractions
Prepared correspondence to owner and property manager detailing report findings and corrective action
Created flexible monthly multifamily compliance spreadsheet
Created flexible yearly tracking spreadsheet for 48 multifamily projects
Development Officer Atlanta Development Authority 3/2000-11/2003
Administered employment registration initiative for redevelopment project. Collected and reviewed over
400 applications and found employment for 84 applicants.
Managed vendor contract files for federal procurement requirements on behalf of 3 federally funded projects with
over 40 contracts.
Maintained property acquisition and relocation files
Assisted in the planning and implementation phase of two redevelopment plans.
Assisted in the review and scoring of 14 TAD Project Applications and 3 RFPs
Processed all financial requests and track project budgets for 6 real estate development projects
Assisted in the audit and reconciliation of a $140 million project with federal, local and private funds
EDUCATION & TRAINING
Master of Public Administration: Planning and Economic Development
Georgia State University, 12/2004
Bachelor of Arts: Sociology
Spelman College, 05/1999
Professional Certificate in Homebuyer Education,
Neighborhood Works Training Institute
Professional Certificate in Economic Development Finance
National Development Council
Professional Certificate in Housing Development Finance (In Process)
National Development Council
Numerous HOME, CDBG, DRGR, LHC and NSP Trainings
VALERIE FOUNTAINE BERNARDO
18
Please return completed applications to:
Clerk of the Board of Supervisors
651 Pine St., Room 106
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
First Name Last Name
Home Address - Street City Zip Code
Phone (best number to reach you)Email
Resident of Supervisorial District:
EDUCATION Check appropriate box if you possess one of the following:
High School Diploma CA High School Proficiency Certificate G.E.D. Certificate
Course of Study/Major Degree Awarded
Yes No
Yes No
Yes No
Other Training Completed:
Board, Committee or Commission Name Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
No Yes If yes, how many?
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: Yes No
I would like to be considered for appointment to other advisory bodies for which I may be qualified.
Please check one: Yes No
Contra
Costa
County
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
Colleges or Universities Attended
THIS FORM IS A PUBLIC DOCUMENT 19
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Yes No
List any volunteer and community experience, including any boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Signed: Date:
Submit this application to: Clerk of the Board of Supervisors
651 Pine St., Room 106
Martinez, CA 94553
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
Questions about this application? Contact the Clerk of the Board at (925) 335-1900 or by email at
ClerkofTheBoard@cob.cccounty.us
THIS FORM IS A PUBLIC DOCUMENT 20
JULIA A. DOZIER
Innovative entrepreneur who has led a team from a budget deficit to becoming and remaining the #1
highest revenue-generating community college contract education department in California for the last
15 years, as not only self-supporting, but also contributing over $2 million in 2019-20 to the
community college district’s general fund. Creates and manages hundred-million dollar annual
budgets for multiple cost centers by assessing trends, responding to consumer and community needs,
and creating and growing relationships.
Strategic leader who hires, manages and retains high-performing staff for human services training,
workforce development and other higher education programs; reorganized and leads a highly
functioning team to consistently meet and exceed fiscal and programmatic goals.
PROFESSIONAL EXPERIENCE
Dublin, CA
District Executive Director of Economic Development & Contract Education
Chabot-Las Positas Community College District
March 2008-present
•Serving as fiscal agent to the California Community Colleges Chancellor's Office, won and
provided fiscal oversight for over $198 million in grants for 2019-20 alone
•Created the first OSHA Training Institute Education Center in Northern California to be
authorized by Federal OSHA, (one of only five community colleges in the country with that
distinction), out of a total of 26 centers. Grown Center from being ranked 27th to consistently
being in the top five in U.S. in student enrollments
•Contracting with seven California counties to provide training for child welfare workers as well
as with dozens of community-based organizations that serve out-of-home children. In 2018-19
in Alameda County alone, we delivered training to over 38,000 participants from 646
community-based organizations and government agencies. We are in conversation with five
additional counties to create similar programs
•Oversee and support the work of a regional career center which consistently surpasses its
grantors' achievement goals, as well as providing tax consultation to low-income residents. For
the 2019 tax year, over 500 tax returns were processed by staff and their trained volunteers to
support low-income families, in spite of the pandemic’s impact on accessibility
•Appointed by Governor Schwarzenegger as Commissioner to the California Apprenticeship
Council, which develops policy for and oversees all California apprenticeship programs: the first
representative to the Council representing a community college district. Served 2011-2016. We
currently have 7 apprenticeship programs between the two colleges: in 2019-20, we served 831
apprentices for 184,000 instructional hours. An additional 4 new apprenticeship programs are
currently in the works with my department
•Responsible for locating and collaborating with construction and design professionals for
department move, including final decision-making for all design, safety and instructional needs
21
Director, Economic Development/Contract Education
Chabot-Las Positas Community College District Pleasanton, CA
September 2005-March 2008
•Grew the statewide and regionally-based for-credit apprenticeship programs with union and merit
(non-union) programs, providing training and workforce opportunities to the apprentices as well
as financial resources to one of the District's colleges
•Developed and grew child welfare training programs (including Title IV-E funded county
contracts) to annually serve over 10,000 participants
•Represented District for multiple regional and cross-college programs in leadership positions
Program Development Manager
Chabot-Las Positas Community College District Pleasanton, CA
August 2003-September 2005
•Established training and consulting programs, recruited and placed instructors and staff for
multiple clients
•Recruited apprenticeship programs, assisted program sponsors to expand into new regions as
well as develop online programs
•Created child welfare training partnerships with county social services departments
ADDITIONAL WORK EXPERIENCE
•University of California, Berkeley, SAGE Coordinator (Serving first-generation students)
•Contra Costa Co. Office of Education, Program Director, Business/Education Partnerships
•Group-IPEX, Inc., Contract Administrator
•Habitat for Humanity, Intl., Associate Regional Director, Western U.S.
COMMUNITY SERVICE
•Dublin Chamber of Commerce, Board of Directors, Vice Chairman, Economic Development
(2016-current)
•East Bay Leadership Council, Member, Workforce and Education Task Force (2017-current)
•Contra Costa County Library Commission, Member representing City of Martinez (2019)
•Alameda County Workforce Development Board, Board member, representing Chabot-Las
Positas Community College District (2018-19)
•Mid-Alameda County Consortium (Adult Education - Community College partnership),
Founding Member, Executive Team Member (2014-2019)
EDUCATION
Masters of Arts, Educational Administration (Specialization: Adult and Higher Education)
University of South Dakota Vermillion, SD
Bachelor of Arts, Social Welfare
University of California, Berkeley Berkeley, CA
22
Submit Date: Mar 14, 2021
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 2
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
Yasaman Lee
Degree Type / Course of Study / Major
UC Berkeley BA Legal Studies
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Degree Type / Course of Study / Major
Yasaman Lee
Orinda CA 9
Home: (
Yasaman Lee
23
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
DRE Broker #01403850
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
None Selected
Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
1
Please explain why you would like to serve on this particular board, commitee, or
commission.
Housing is an issue within the Bay Area. And I want to be a part of the solution. I feel passionate about
the cause.
Yasaman Lee
24
Upload a Resume
Qualifications and Volunteer Experience
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
I have served in numerous volunteer roles. I served for the City of Orinda's Finance Advisory Committee.
And I have recently joined the Oversight Sales Tax Committee for the City of Orinda. In addition, I serve
on the OUSD Orinda Union School District's Bond Committee as Chair.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I have held numerous roles within real estate development. Everything from horizontal improvements, to
development, and even rehabilitation of units. And I am a licensed broker with the DRE for about 20
years.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Yasaman Lee
25
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Yasaman Lee
26
YASAMAN N. LEE
PROFIL E
Executive leader with 15+ years’
experience building trusting
relationships, breaking complex
problems into component parts,
and facilitating meetings with
senior stakeholders.
Drive organizational alignment
through outcome-oriented
execution and transparent
performance management.
Lead organizational change by
utilizing structured problem-
solving and analytical capabilities
to inform decision-making.
CONTACT
LEADERSHIP EXPERIENCE
CITY OF ORINDA 2018 – present
Committee Chair & Member | Advisory Roles to City Council
Serve in financial advisory role to City Council. Partner closely with
Chief Financial Officer to review and guide annual budget of $25M;
advise on annual and multiyear budgeting, audits, long-term
financial planning, and financial sustainability. Prioritize
disbursement of city funds for fire safety, emergency evacuation,
and infrastructure. Oversee Parcel Tax funds for ongoing City of
Orinda and Friends of Orinda Library partnerships.
▪ Decreased expenses while supporting extended services by
collaborating with City of Orinda
▪ Delivered investment fund recommendations for OPED liabilities
and developed reserve fund guidelines—adopted by City Council
ORINDA UNION SCHOOLS 2012 – present
Chair, Citizens’ Bond Oversight Committee
Glorietta Elementary Parents’ Club Co-President I Program Manager
Collaborated with stakeholders to build consensus, analyze voter
trends, fine-tune messaging, and lead team of 50+ community
members. Enabled modernization and expansion of school
campuses through successful bond placement. Collaborated with
administration and board members in addressing needs of Glorietta
Elementary Parents’ Club as co-president. Chair Oversight
Committee to ensure proper allocation of funds and maintenance of
public’s trust in school district and future tax initiatives.
▪ Raised $105M in 2018 through bond placement to enable
modernization of school sites
RVH CAPITAL, LLC 2007 – 2015
Chief Operating Officer
Led acquisition, analysis, and management of 100+ property
portfolio. Built relationships with banks to identify potential
purchase of assets. Developed OKR processes to scale operations
and ensure selection of appropriate investment path to maximize
revenue. Created transparent performance management strategy to
measure all aspects of investment lifecycle.
▪ Delivered 16% IRR by designing repeatable process to streamline
and scale property lifecycle from acquisition to exit
ENCLAVE PARTNERS 2003 – 2007
VP, Real Estate Development | Financial Project Manager
Led discussions with investors, lenders, vendors, and partners for
real estate investment firm. Directed group to purchase property for
new SFR development. Managed process end-to-end with $2M fund
and bank loan for development. Successfully exited transaction.
27
LEADERSHIP EXPERIENC E, CONT .
ENCLAVE PARTNERS, 2003 – 2006, cont.
VP, Real Estate Development
▪ Returned 15% IRR to investors and transitioned them into new
fund, RVH Capital, LLC
▪ Delivered property improvement project 100% on time and
within budget
THOMAS WEISEL PARTNERS 2000 – 2002
Equity Research Associate
Delivered strategic and quantitative analysis in support of Senior
Analyst for boutique investment banking firm. Oversaw expansion
of financial services group by introducing financial services
technology space to company coverage list. Established and
developed relationships with public companies and C-level
executives within industry.
ROBERTSON STEPHENS 1999 – 2000
Equity Research Associate
Established and developed relationships with financial service tech
companies for investment banking firm. Formed relationships with
key players in evolving tech space amid growing M&A activity.
Determined needs of all departmental drivers to develop cohesive
working relationships. Broke down complex transactions into
component parts to ensure completion of all necessary steps.
▪ Planned 1st annual Financial Service Teach Conference in NYC
▪ Authored 1st research article on active trading landscape
ACCENTURE 1997 – 1999
Research Analyst
Conducted and reported research for strategic financial services
group in global professional services firm. Uncovered trends to
deliver data-driven insights for clients. Led research projects on
business strategy, innovations, and new technologies. Reviewed
studies and reports to understand clients’ industries.
YASAMAN N. LEE
PAGE 2 | ynazmi@gmail.com
EDUCATION & CERTIFICATION
Bachelor of Arts, Legal Studies
UNIVERSITY OF CALIFORNIA, BERKELEY
California Dept. of Real Estate Broker, 2003 – present
COMMUNITY LEADER
Crowden Music Center, fundraiser
& committee member, 2018 – 2019
Orinda Junior Women’s Club,
treasurer, 2010 – 2014
Orinda Community Foundation,
annual event co-chair, 2010
EXPERTISE
Leadership
Relationship management
Change management
Meeting facilitation
OKR development
Performance management
Project management
Meeting facilitation
28
Submit Date: Aug 22, 2020
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 2
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
San Francisco State University
Degree Type / Course of Study / Major
Sociology
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Degree Type / Course of Study / Major
Rebecca M Myer
Brentwood CA
Mobile: (
Rebecca M Myer Page 1 of 4
29
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
Affordable Housing Finance Committee: Submitted
Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
Please explain why you would like to serve on this particular board, commitee, or
commission.
I have worked in affordable housing for 6 years and social services for 20. Affordable housing is an
important issue and I’d like to have a positive impact and bring my experience and education to my
personal community.
Qualifications and Volunteer Experience
Rebecca M Myer Page 2 of 4
30
Upload a Resume
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
NA
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
Working in social services for 20 years. Serving homeless and below poverty families and seniors for the
last 6years.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Rebecca M Myer Page 3 of 4
31
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Rebecca M Myer Page 4 of 4
32
Submit Date: Mar 25, 2021
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 2
Education
Select the option that applies to your high school education *
None of the above
College/ University A
Name of College Attended
Northern Alberta Institute of Technology
Degree Type / Course of Study / Major
Building Construction Engineering Technology
Degree Awarded?
Yes No
College/ University B
Name of College Attended
University of Nevada, Las Vegas
Matthew Parkins
Danville CA 9
Mobile:
Matthew Parkins
33
Degree Type / Course of Study / Major
BA - Economics
Degree Awarded?
Yes No
College/ University C
Name of College Attended
Golden Gate University, School of Law
Degree Type / Course of Study / Major
Juris Doctor
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
None Selected
Seat Name
At large
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
Matthew Parkins
34
Upload a Resume
Please explain why you would like to serve on this particular board, commitee, or
commission.
I am looking to be more involved in the community, and would like to apply my education and experience
where I can make the greatest impact.
Qualifications and Volunteer Experience
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
See resume.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
See resume.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Matthew Parkins
35
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Matthew Parkins
36
Matthew Parkins
Three decades of progressive experience with ENR 400 firms.
Developer of effective pursuit, risk management and profit maximization strategies
Enterprise wide experience – Estimating, Operations, Administration
Lead on public hard bid pursuits to $1.4 Billion
Led pursuit on highest dollar fee project in 150 year company history
Documentation, negotiation and resolution of multi-million-dollar delay impact, change and defect
claims
Team builder, effectively mentoring, training, and leading pursuit teams of up to 80 based
throughout the U.S.
Successful in multiple geographical areas and countries
Education
Master of Science in Business Administration Expected Graduation December, 2021
University of Nevada Las Vegas, Lee Business School
Las Vegas, Nevada
GPA: 3.76
Juris Doctor Expected Graduation May, 2021
Golden Gate University
San Francisco, California
Through 12/20 3.53 GPA / class rank 19th of 179 / 11th percentile
Dean’s Scholar 2017-2021; Dean’s Honor Roll (Spring 2018, Spring and Fall 2019, Summer and
Fall 2020 – no Dean’s Honor Roll Spring 2020)
Associate Editor – Environmental Law Review 2020-2021
Witkin Award – Legal Writing & Research II
Witkin Award – Community Property
Specialization Certificates expected – Business/Commercial, Family, Public Interest
Bachelor of Arts (Economics)2016
University of Nevada Las Vegas, Lee Business School
Las Vegas, Nevada
GPA: 3.85
Magna Cum Laude, Dean’s Honor List (Fall, 2015, Spring and Fall, 2016)
Associate of Science (Building Construction
Engineering Technology)
1983
Northern Alberta Institute of Technology
Edmonton, Alberta
Professional Experience
Chief Estimator
Millie and Severson Incorporated
7/17 – Present
5/95 – 6/98 & 2/02 – 6/02
Pleasanton, California
37
Hire, train, mentor and develop a high-performing estimating team based in
northern California to serve regional clients. Project types include
industrial/warehouse, hospitality, office, medical office, private K-12 and higher-
education. Supervise a staff of four.
38
Sr. Director of Preconstruction Services
Federal Procurement Consultant
12/14 – 7/17
1/11 – 5/11
Martin-Harris Construction, LLC
Las Vegas, Nevada
Taking projects from concept through groundbreaking using CMAR, Design-Assist and Design-Build.
Developing Objectives and Strategies
Coordinating the Work and Activities of Others; Guiding Directing and Motivating Subordinates
Building Teams
Coaching and Developing Others
Sage 300 Construction and Real Estate, Primavera P6, Procore
Director of Field Operations & Quality Manager
Manager of Preconstruction Services
8/13 – 12/14
10/11 – 8/13
Ledcor Construction Inc.
Las Vegas, Nevada / Corte Madera, California
Lead geographic expansion into a new market, while improving team success at home. Lead project
receiving highest score nationwide on internal policies and procedures compliance audits
Making Decisions and Solving Problems; Resolving Claims and Disputes
Monitoring and Controlling Resources
Developing Objectives and Strategies
Coordinating the Work and Activities of Others; Guiding Directing and Motivating Subordinates
Building Teams
Coaching and Developing Others
Develop and maintain a directory of suppliers and subcontractors in a new geographic market.
MC2, Primavera P6, Contract Manager, JDE Accounting
Chief Estimator 5/11 – 10/11
RMA Land Construction, Inc.
Anaheim, CA
Leading transition from 8A Federal contracting to large public/private general contracting.
Developing Objectives and Strategies, Coordinating the Work and Activities of Others; Guiding
Directing and Motivating Subordinates, Building Teams, Coaching and Developing Others
MC2, Primavera P6
Vice-President Preconstruction 6/02 – 12/10
McCarthy Building Companies, Inc.
Las Vegas, NV
Lead on hard bid projects to $1.4 Billion, and the highest $ profit project in McCarthy’s 150 year history.
Standardizing quantity take-off, estimating software and subcontractor solicitation software
nationwide as Chair of National Estimating Steering Committee.
Developing Objectives and Strategies, Coordinating the Work and Activities of Others; Guiding
Directing and Motivating Subordinates, Building Teams, Coaching and Developing Others
MC2, Primavera P6, SmartBidNet
Work History
Estimating Manager, Turner Construction Company 5/99 – 1/02
Chief Estimator, Tibesar Construction Company 6/98 – 5/99
Senior Estimator, Cal-Pac Construction, Inc. 1/91 – 5/95
Senior Estimator/Project Manager, Tishman Construction Co. of CA 10/87 – 1/91
Estimator/Project Manager, Lancet Construction Ltd. 6/83 – 9/87
Volunteer Experience
39
All for the Family Legal Clinic – Pro Bono Legal Intern 2020 - Pres
UNLV Rebel Venture Fund 2017
Henderson Chamber of Commerce, Legislative Affairs Committee 2016 - 2017
Associated General Contractors, Legislative Affairs Committee 2014 - 2017
Associated General Contractors, Chair – CM at Risk Subcommittee 2015 - 2017
National Association of Industrial and Office Properties, Leg. Affairs Committee 2016 - 2017
Associated Building Contractors, Legislative Affairs Committee 2012 - 2014
Las Vegas Rotary Club 2007 - 2011
SafeNest, Member – Board of Trustees 2009 - 2013
Helping Hands of Vegas Valley, Member – Board of Trustees 2009 – 2011
40
Submit Date: Jun 25, 2021
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 3
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
LaTonia M Peoples-Stokes
Degree Type / Course of Study / Major
MPA - Public Admin/Public Mgmt
Degree Awarded?
Yes No
College/ University B
Name of College Attended
John F. Kennedy University
LaTonia M Peoples-Stokes
DISCOVERY BAY CA 94505
Home: (
LaTonia M Peoples-Stokes
41
Degree Type / Course of Study / Major
BSBA - Business Admin
Degree Awarded?
Yes No
College/ University C
Name of College Attended
CSU East Bay
Degree Type / Course of Study / Major
MPA - Public Admin/Policy Analysis & Public Management
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
Affordable Housing Finance Committee: Submitted
Seat Name
District III
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
LaTonia M Peoples-Stokes
42
Upload a Resume
Please explain why you would like to serve on this particular board, commitee, or
commission.
I would like to become actively involved in the District within which I live. I currently serve as the member
and soon to be Vice-President of The Lakes at Discovery Bay Homeowner's Association. I think further
participation and involvement of other Boards and Commissions will serve to further educate me,
strengthen relationships with others who have the same goals of community engagement, awareness and
objectives.
Qualifications and Volunteer Experience
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
The Lakes at Discovery Bay Homeowner's Association (Vice-President); Economic Opportunity Council,
Contra Costa County, ACEEO Contra Costa County, Providers for Quality Child Care, Contra Costa Child
Care Council
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am unable to load my resume which would outline some of my qualifications for the board to which I am
applying. I am not sure if this is a website error. I have 20 years experience working in the public sector,
having worked for both Alameda and Contra Costa counties, in the federal sector for 2 prominent
Department of Energy laboratories as well as in the field of transportation with the Alameda County
Transportation Commission and now with BART. I think I would bring my unique experience, coupled with
enthusiasm to learn, grow and support my local communities.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
LaTonia M Peoples-Stokes
43
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
LaTonia M Peoples-Stokes
44
Submit Date: Feb 16, 2021
First Name Middle Initial Last Name
Home Address Suite or Apt
City State Postal Code
Primary Phone
Email Address
Contra Costa County Boards & Commissions
Application Form
Profile
Which supervisorial district do you live in?
District 3
Education
Select the option that applies to your high school education *
High School Diploma
College/ University A
Name of College Attended
Southern University and A&M College, Baton Rouge, LA
Degree Type / Course of Study / Major
Bachelor of Archhitecture
Degree Awarded?
Yes No
College/ University B
Name of College Attended
Southern University and A&M College, Baton Rouge, LA
Alaric Robinson
Oakley CA
Home:
Alaric Robinson Page 1 of 4
45
Degree Type / Course of Study / Major
Master of Fine Arts, Mass Coumminications
Degree Awarded?
Yes No
College/ University C
Name of College Attended
FEMA Certified
Degree Type / Course of Study / Major
Degree Awarded?
Yes No
Other schools / training completed:
Course Studied
QSP Certified- CA State Water Board
Hours Completed
Certificate Awarded?
Yes No
Board and Interest
Which Boards would you like to apply for?
Affordable Housing Finance Committee: Submitted
Planning Commission: Submitted
Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
Yes No
If you have attended, how many meetings have you attended?
Alaric Robinson Page 2 of 4
46
Upload a Resume
Please explain why you would like to serve on this particular board, commitee, or
commission.
The main Board I would like to serve on is the Measure X Board to provide my expertise as a Capital
Bond Construction Program, Project and Construction Manager for over 4 Billion Dollars of School
Construction Bond oversight and execution in the East Bay, Contra Costa County and Northern California.
My Architectural and Construction Mangement background allow me to help public agencies scope out
their work, prioritize their needs and set budgets and schedules. I have led the timely implementation and
exectuion of 100's of essential construction projects on time and under budget. I would like to share this
expertise with the County and work to make project delivery more efficient and cost effective.
Qualifications and Volunteer Experience
I would like to be considered for appointment to other advisory boards for which I may be
qualified.
Yes No
Are you currently or have you ever been appointed to a Contra Costa County advisory
board, commission, or committee?
Yes No
List any volunteer or community experience, including any advisory boards on which you
have served.
I have served as a founder, tutor and mentor of a weekend turorial program; Saturday College in Oakland,
CA. I have served as a Girl's Youth Basketball Coach for CYO, Middle Schools and High Schools in the
Antioch and Brentwood area.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I have worked on Capital Bond Programs for over 20 years and have executed 100's of school
modernizations, fiedl installations form project and facility nitial needs assesments, budgeting, design,
construction documentations, bidding, construction, commissioning, DSA Certification and occupancy. I
have completed projects in very tight time lines and completed the projects on time and within budget.
Conflict of Interest and Certification
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
210115-_Alaric_Robinson-
_Current_Resume.doc
Alaric Robinson Page 3 of 4
47
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
If Yes, please identify the nature of the relationship:
Please Agree with the Following Statement
I certify that the statements made by me in this application are true, complete, and correct to
the best of my knowledge and belief, and are made in good faith. I acknowledge and
undersand that all information in this application is publicly accessible. I understand that
misstatements and/or omissions of material fact may cause forfeiture of my rights to serve
on a board, committee, or commission in Contra Costa County.
I Agree
Alaric Robinson Page 4 of 4
48
Alaric Robinson
Resume’
Resume’ For Alaric
om
KEY QUALIFICATIONS:
Extensive practical and professional knowledge of Construction Management, Construction Contract,
Costs and Change Order Controls Management, Program and Project Management, Facility Design
Management, building construction means and methods, and Architectural Design, gained from over 37
years in the field and in the design studio.
Taught construction management and design courses at California State Universities & Community
Colleges.
Possess strong leadership, management, programming, planning, communication, interpersonal and computer
skills. FEMA and QSP Certified, Proficient in Auto Cad, Blue Beam, Primavera P6, Unifier and Contract
Manager, Colbi Docs, Accountability, EA Docs, MS Project, Prolog, Excel, and PowerPoint.
Excellent leadership and communication skills; with a team first approach to the essentials of the disciplines of
site acquisition, environmental impact reports (EIR’s), negative declarations, manage environmental monitoring
and work plans, zoning approvals and permit security, right of away security, encroachment permits and local
building department permit security, construction, project programming, program and design management;
delivering projects and tasks on time and within budget.
EXPERIENCE OVERVIEW:
Have over 37 years of experience as a Construction and Architectural Design Project Manager. Proven
knowledge of California Department of the State Architect (DSA) and California OSHPD, The Uniform
Building Code (UBC), California Public Contract Code and Governmental and Institutional construction
management design standards and protocols.
Authored and managed client design standards, specifications and bid documentation standards and processes.
Coordinated and developed client’s attorney’s and consultant’s General and Special Condition specification
section standards.
Authored Invitation to Bidders, Request for Proposals, Statements of Qualifications and authored
professional and construction services agreements and procurement procedures.
Extensive knowledge of Architectural design, construction specification writing and implementation, client
product standard development, construction techniques, critical path analysis, constructability review,
construction scheduling, construction phasing implementation and critique, bid evaluation, change order
evaluation and negotiation protocols, building life cycle costs analysis, value engineering, spatial efficiency
evaluation determination and energy efficiency evaluation.
Provide efficient hands on management expertise and a unique design and construction perspective. My
comprehensive knowledge of design management, building codes and industry standards results in increased
cost savings, reduced RFI’s, reduced unforeseen conditions; resulting in minimal change orders and
construction scheduling efficiencies.
Managed numerous site evaluations for Bond Programs and Projects, developed Environmental Impact
Reports and protocols, managed the CEQA process. Developed Negative Declaration Processes and
Procedures for existing developed properties negating the need for extensive Environmental Impact Reports,
developed Hazardous Material Phase I and Phase 11 evaluation procurement procedure, contracts and
protocols. Developed and managed Storm Water Prevention Programs, scope of work definition, programming,
design, construction documentation review and coordinated construction meetings, led design review,
Community and Stakeholder planning and programming meetings.
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Alaric Robinson
Resume’
PROFESSIONAL HISTORY & DUTIES:
Jenkins/Gales & Martinez, Inc.: 2018- Present, San Jose & Los Angeles, CA
Led all Bond Funded construction and design management activities for a $350 million dollar Bond program budget at San
Jose City College, San Jose City College Milpitas Extension of the $800 million dollar Bond Program for the San Jose
Evergreen Community College District. Provided subject matter expertise to document and develop Design, Construction
Management and procurement processes and procedures for Educational and Educational support facilities. Managed a
team consisting of Sr. Construction Managers, Construction Managers, project directors and contract administrators to
develop and implemented the standardization of project execution activities. Provided DSA processes and procedures,
Scheduling training, SWPP processes and procedures, hazmat processes and procedures, design management process and
procedures and Public Contract code seminars to District staff, Bond Program Management, Other CM Teams and JGM
staff members. These seminars conducted by well know industry leaders, trained the Bond execution team on best practices
and project delivery methodologies resulting in changes to many of the District’s processes and procedures. Influenced and
authored the district’s bid document front ends, revising and updating as required for every major bid project. Renegotiated
the District’s Construction Careers agreement in lieu of a PLA and managed to secure labor council approval, reducing the
contract amount threshold from all construction contracts to exclude the current CUPCA limits. District Ed Code and
Design standards were reviewed and updated. The District’s relationship with DSA was solidified ensuing a committed
team to the San Jose Evergreen Community College District resulting in expedited DSA plan review and approval.
Influenced the acceptance of Design Build and Progressive Design Build Project Delivery Methodology and CUPCCA
project procurement and delivery processes resulting in adoption by the District’s Board of Trustees. Developed the
proposal review and selection criteria for Architect’s, Geo Tech’s, Hazmat Consultants, Inspection Labs and Special
Inspectors. Developed the Request for Proposals for Inspectors of Record and set the standards for General Contractor
Prequalification. Revised the College District’s Small Contractor Outreach program and bid selection and award process.
Responsible for proposal evaluation, contract evaluation, Schedule of Values analysis, Change Order analysis, Independent
Cost Estimate (ICE) management, schedule and claims analysis. Provided Construction Administration for the $
2,000,000.00Blue Phone security camera and emergency calling station Installation project, resulting in a post bid Change
Order Deduction of $500,000.00. This money was used to upgrade other existing emergency call stations and integrate
existing security cameras and call stations into the District’s new security monitoring system. Closed out several projects
that were left over from the transition of CM teams, including the DSA close and LEED certification of the 30 million
Dollar, 2 year old PE Complex at San Jose City College, the 3 year old, 15 million dollar design build San Jose City College
Milpitas Extension Campus and the 3 year old $1, 0000.000.00 security upgrade project for San Jose City College’s
Business administration building and established a monitoring protocol and security of a monitoring company. These
projects had not been commissioned, closed out and had outstanding pay applications or no pay applications and final
retention payments were due with outstanding maintenance work that had to completed. Work was negotiated and
completed at no cost to the district, final payments were confirmed and made and the projects were closed out to the
satisfaction of all parties. Extra work such as the installation of car charging stations were provided, installed and paid for
by the GC’s to mend fences with the District. All projects were completed with no additional cost to the district, funds
returned the district and DSA close out and LEED Silver Certification as specified.
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Resume’ For Alaric
Alaric Robinson
Resume’
Brailsford & Dunlavey: 2016-2017, Washington, DC
Provided subject matter expertise to document and develop Design and Construction Management processes and procedures
for K-12 Clients. Assigned work to the District’s 3 Construction Management consulting firms in the $ 600 million dollar
Oakland Unified School District Bond Program. Developed the proposal review and selection criteria for Architect’s, Geo
Tech’s, Hazmat Consultants, Inspection Labs and Special Inspectors. Developed the Request for Proposals for Inspectors of
Record and set the standards for General Contractor Prequalification. Developed the Bid Front End documents for the $
300 million dollar School Bond Program for the Redwood City School District. Developed the CUPCCA and Small
Contractor Bid Documents, process and procedures. Responsible for proposal evaluation, contract evaluation, Schedule of
Values analysis, Change Order analysis, Independent Cost Estimate (ICE) management, schedule and claims analysis.
Provided Construction Administration for the $ 450,000.00, 5 Shade Structure Installation and requisite ADA and Site
upgrades at various sites “Quick Start” program. Provided Constructability reviews for a New High School, 3 School
Kitchens and New Multipurpose Room. Provided Document review and Value Engineering support for the project and
program; recording and documenting weekly meeting minutes, daily construction site logs, maintained RFI and Change
Order Logs. Reviewed Look ahead schedules, authorized progress payments, Developed General Conditions, Special
Conditions and project completion milestone specifications, bid forms and protocols. Managed the IOR, Geo Tech, Storm
Water Prevention Process, Hazmat and environmental contracts and scopes of work.
Corporate Real Estate Design and Construction Project Manager: 2016, Infinite Dimensions, Reston, VA
Provided subject matter expertise to document and develop Design and Construction Management processes and procedures
for a Silicon Valley Fortune 500 Company. Responsible for in house project proposal evaluation, contract evaluation,
design review, change order analysis, Independent Cost Estimate (ICE), and claims analysis. I managed the development of
a web based internal project initiation and evaluation tool. This web-based tool defined, prioritized and tracked Capital
projects, schedules and budgets. Was an invaluable analyst, correspondent, coordinator and mediator, I converted the design
and construction process into a User Intuitive automated web-based site. Provided Project Administration, Document
review and Value Engineering support for the project; recording and documenting weekly meeting minutes. Managed the
development of Company wide design and performance standards, Building Life Cycle Costs, Energy Usage and Efficiency
Standards and provided a Capital justification analysis for the review, development and prioritization of all new Capital
projects. Developed and maintained Lessons Learned; General Conditions, Special Conditions and project completion
milestone specifications and bidding protocols. Tracked and maintained the “On Call” list of professional consultants and
manage the Geo Tech, Storm Water Prevention Specialist, Hazmat and environmental contracts and scopes of work.
Construction Cost Controls Manager: 2015, R. Sinclair Group, Walnut Creek, CA
Provided as–needed on call contract assessment, construction management, investigations and meeting coordination for the
Hunters Point Shipyard Development Project. Responsible for contract evaluation, design review, change order analysis,
Independent Cost Estimate (ICE), and claims analysis. Managed the Architectural design quality control practice focusing
on business, contract, construction, engineering, architectural, real estate, land use, and environmental disputes. Services
provided: mediation, arbitration, fact finding and served as neutral expert witness. Proved to be an invaluable analyst,
correspondent, coordinator and mediator on design and construction disputes. Responsible for providing Project
Administration, Construction Document review and Value Engineering support for all projects; recording and documenting
weekly meeting minutes; managed and reviewed Submittals and RFI responses; conducted As-Built Drawing review and
coordination with design modifications and final construction; Operation and Maintenance Manual development; Warranty
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review, approval and Project Closeout documentation. Developed project management training curriculum and conducted
training sessions for client staff, contractors and the community. As a Senior Design and Project Manager, was responsible
for the design and Construction phases of three School Classroom Additions. The $ 6 million-dollar Mattos ES Classroom
and Science Classrooms Addition and $ 9 million-dollar Azeveda ES Classroom Addition projects completed via Design
Build and constructed in 60 days. Managed the $75 million dollar Walters JHS classroom addition and school
modernization project design phase. Managed the Architects of Record for the district’s capital projects, compliance with
district Education Specifications and Standards, developed and maintained Lessons Learned; developed and coordinated the
district’s General Conditions, Special Conditions and project completion milestone specifications and bidding protocols;
procured professional consultants. Managed the Geo Tech, Storm Water Prevention Specialist, Hazmat and environmental
consultants. Developed technical specifications, unit pricing, contingencies, allowances and Construction Durations and
Milestones for each project. Met with district staff, administrators, homeowners and the community to keep them appraised
of project schedules and address their concerns, developed and coordinated specifications to meet Department of the State
Architect (DSA), City of Fremont, and Alameda County, encroachment and building code requirements .
Design and Construction Manager: 2011 to 2015– AMANCO, Inc., Hercules, CA
Managed the design and Construction phases of the $1.6 billion-dollar new construction and modernization bond
program for the West Contra Costa Unified School District. Responsibilities included: Developing Environmental Impact
Reports, security of environmental work and monitoring plans and Negative Declarations and encroachment permits for
over 50 school District Sites, Managed the Architects of Record for the district’s modernization and new construction
projects, oversaw compliance with district Education Specifications and Standards, developed and maintained Lessons
Learned; developed and coordinated the district’s Front End, General Conditions, Special Conditions and project
completion milestone and duration schedules, specifications and bidding protocols; coordinated the District’s revision of
its Front-End specification documents and preparation of all Front End specification documents for capital projects,
aiding and securing more cost effective bidding by implementing a bid package quality control protocol and overseeing
the preparation of each bid package and process. Developed the District’s Hazmat Procurement and project oversight
process, specification development, contingencies, allowances and unit pricing coordination for each project. Developed
and managed the District’s Storm Water Prevention Compliance process, procedures and specification requirements.
Design and Construction Manager: 2008 to 2011– Don Todd Associates
Served as the Construction Manager for the $ 27 million-dollar new school construction and demolition at Dr. Martin
Luther King Elementary School for the West Contra Costa Unified School District. Managed the complete construction
duration of the project from bid to close out. Completed the project on schedule and within budget with less than 5 %
change orders. Developed Environmental Impact Reports, secured of environmental work and monitoring plans and
Negative Declarations and encroachment permits for project sites. Served as the Owner’s representative for the project,
monitoring the contractor’s schedule and schedule of values, led the Change Order negotiations. Managed the bidding
process for upcoming projects. Managed the Architect’s design schedule, oversaw preparation of plans and
specifications in accordance with District Standards. Revised the District’s front-end documents annually and per project.
Secured more cost-effective bidding by implementing a bid package quality control protocol. Led negotiations with the
contractor regarding time extensions due to unseasonably wet weather. Monitored the use of special inspectors and other
professionals. Helped facilitate and coordinate the DSA submittal and approval process for 15 Capital Projects.
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Project Director: 2000 to 2008 – MSE Group
Developed Environmental Impact Reports and Negative Declarations for annual PG&E property reports per federal and
state mandate. Managed the construction phase of a $ 2.7 million dollar upgrade and expansion of Laney College’s
Football stadium and Hammer Throw Field. My responsibilities include: leading the District’s Change Order
negotiations, Construction schedule development and maintenance. I coordinated the District’s revision of its front-end
documents to aid in securing more cost-effective bidding. Coordinated the District’s bid advertisement process, leading
to increased bidder participation on selected portions of the project. Led negotiations with the contractor regarding time
extensions requested due to unseasonably wet weather at the initiation of the construction schedule. Aided the district in
selection of special inspectors and other, as needed professional service providers. Helped facilitate and coordinate out of
state special inspections required by DSA. Negotiated with DSA the project closeout of the 2 previously completed
phases of the project. Supervised the design and construction documentation for several multi-million dollar commercial,
religious, educational, single and multi-family residential developments. Worked on Land acquisition and design of
several million-dollar custom homes. Created a standard construction contract for construction projects. Standardized
construction bid forms and project construction management processes. Created an escrow process for construction
progress payments. Created standard proforma for project development. Negotiated with private and corporate lenders
for construction and land acquisition funding. Managed the design review and construction permit process for all design
and development projects.
Real Estate Projects Manager: 2001 to 2003 - Richmond Neighborhood Housing Services
Developed Environmental Impact Reports, secured environmental work and monitoring plans and Negative Declarations
and encroachment permits for development of a $ 15,000,000.00, 15-acre site in El Cerrito and a $ 5,000,000.00, 10
vacant lot development in Richmond, CA for Single Family Development. Secured site map approvals, Roadway access
approvals and local permits to initiate the development, secured local plan design and review approval for the projects.
Supervised the rehabilitation of 18 single-family homes, worth over $ 360,000.00, in the city of Richmond. Also
participated in setting the design standards for the Hope VI project with the City of Richmond’s Housing Authority.
Created a standard construction contract for construction projects. Created a standard amenities and features list for the
homes. Standardized construction bid forms and project construction management processes. Created an escrow process
for construction progress payments on additions and development projects. Created standard proforma guidelines for
project development. Negotiated with realtors and property owners for land acquisition. Negotiated with banks and
government agencies for project funding.
Project Architect: 1998 – 2001 George Miers and Associates
Managed the design development and construction documentation of animal care and public agency facilities. My
responsibilities included project scheduling, budgeting, OSHPAD approval, local city permit and approvals,
Environmental Impact Reports, Environmental monitoring and work plans, development and approval and work plans,
Negative Declaration security where applicable, consultant coordination and client representation and security of
encroachment permits. Projects involved managing staff to complete projects on time and budget.
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Resume’ For Alaric
Alaric Robinson
Resume’
Project Manager: 1999-2000 - TLCD Architects
Managed the construction phase of renovation of 6 Sacramento Unified School District school sites for completion in 3
months. My responsibilities included Developing Environmental Impact Reports, security of environmental work and
monitoring plans and Negative Declarations and encroachment permits, managing the production and scheduling of
school projects for Vallejo and Antioch Unified Schools. Utilized AutoCAD release 14 and Microsoft project.
Design Manager: 1996-1999 - Metropolitan Contract Group
Managed the design and installation of Herman Miller Office furniture for a number of Fortune 500 companies located in
Northern California. My responsibilities included developing and implementing cad-drafting standards. Developed and
implemented a standardized billing process and procedure. Instituted a uniform punch list for closing out projects.
Designed and managed the construction of over 5 million dollars in tenant improvement projects and modular furniture
installation for clients such as: Silicon Graphics, Amtrak, The City of Oakland and the Golden State Warriors.
Architectural Designer: 1993-1995 - Powell and Partners
Managed the design of seven Oakland Unified School sites. Managed one draftsman and coordinated the engineering
consultants, the project budget and schedule. Coordinated with the Department of The State Architect to reduce the scope
of work for handicap upgrades. Represented the firm in project interviews and developed standards for AutoCAD design
and production.
Architectural Designer: 1991-1993 - Michael Willis Associates
Managed the design of Kaiser Hospital remodels and renovations. Also worked on municipal projects in East Palo Alto,
Fremont and for the University of California @ San Francisco. Worked as a draftsman, project manager, marketing
representative and designer. Represented the firm in project interviews and helped set AutoCAD standards.
Architectural Designer: 1988-1990 - Edwin S. Darden Associates
Managed the design and scheduling of 4 Middle School Gymnasiums for the Fresno Unified School District. As a
designer and draftsman, assisted in the design and consultant coordination for projects with Kaiser Permanente, The
Fresno Zoo, Fresno State University, Clovis Unified School District, Madera Unified School District, and Fresno Unified
School District.
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EDUCATION:
Master of Fine Arts - Mass Communications
Southern University and A&M College Baton
Rouge, La
Bachelor of Architecture
Southern University and A&M College
Certifications:
FEMA
QSP (Qualified Storm Water Prevention Specialist)
OTHER SKILLS:
Auto Cad
Primavera
Hazmat Remediation Implementation and Management Oversight
Storm Water Prevention Program Implementation and Management Oversight
Construction and project cost estimation
Facility management, System Furniture Design Planning, Specification and Procurement Microsoft Office
Suite, Microsoft Projects and Power point
Real Estate, Land use planning, development and management
Instructor- Auto Cad, Design and Construction Management (Fresno State University, Laney and
American River Colleges)
AFFILIATIONS:
Boy Scouts of America (Order of the Arrow and Eagle Scout)
Construction Specification Institute (Associate member)
C.A.S.H. (Associate Member)
Saturday College (Founding Director)
Southern University Facilities Planning Committee
REFERENCES:
Marilyn Morikang Vice President, San Jose City College 408-401-2007
David Page Proj. Controls Manager West Contra Costa USD 562-500-7730
Keith Clinckscales Cost Controls Manager, Inglewood USD 310-849-2775
Alton Jefferson CM, Oakland Unified School District 510-367-7148
55
Alaric Robinson
Resume’
Resume’ For Alaric
Robinson
om 925-642-3549
cell
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57
58
WILLIE J. ROBINSON SENIOR PROJECT MANAGER /
ESTIMATOR
Summary: Mr. Robinson has over forty-five (45) years of experience in the engineering and
construction industry.
Education: Bachelor of Architectural Engineering,
California Polytechnic State University, San Luis Obispo, California
Associate of Science, Environmental Design Drafting Technology,
Contra Costa Junior College, San Pablo, California
Professional Experience:
Mr. Robinson, during his career in the engineering and construction industries, has
developed specific expertise in the areas of preparing cost estimates on major projects
from the budget development phase through the completion of construction documents;
analyzing engineer’s estimates; performing value engineering cost analysis; reviewing
and analyzing change orders and preparing for claims avoidance, including negotiating
claims items, and developing and implementing cost control systems. He has
performed in the capacity as a project manager on various projects, including
transportation facilities (maintenance buildings and rail line construction); tunnels;
vehicle thoroughfares and water transports; light rail restorations and new facilities;
urban design alternatives; prisons; power plants (nuclear and fossil); wastewater
treatment plants, pump stations and pipelines; residential and commercial buildings;
educational, including K-12 and Community Colleges, and industrial processing
facilities.
Key Qualification:
As a graduate, Architectural Engineer, Mr. Robinson has established himself in the
Construction Management (CM) consulting profession both as a technically competent
and qualified project manager in this field. His years of experiences, working in
engineering and construction industries of energy processing; transportation and
environmental systems; educational institutional facilities, and housing and commercial
development, is reflected in the attached listing of project experiences.
Since completing his undergraduate studies, Mr. Robinson has been employed with
both large and small engineering and construction companies. These experiences cover
all aspects of the construction industry. This broad spectrum of employment has given
him a good working knowledge of several management styles.
During the span of twenty-five (25) years, Mr. Robinson was the President and Chief
Executive Officer for his own firm, W.J. Robinson & Associates, Inc. (WJR, Inc.).
WJR, Inc. provide project and construction management services to a wide variety of
agencies and private clients in the engineering and construction industries.
Willie J. Robinson
Page #2:
59
During the span of Mr. Robinson’s professional career, from 1990 through 2005, he
served continuously as a member of the Board of Directors for a non-profit housing
development corporation. During this time span, six years was dedicated to the roll of
Board President, and the last five years, he has served as the chairperson of the Project
Development Committee. As the chairperson of the Project Development Committee,
Mr. Robinson uses his expertise to guide the board committee members and staff
through a wide variety of projects, including the administering of HOME and CDBG
funded projects.
Other major engineering and construction related experiences accomplished by Mr.
Robinson were completing several “orders of magnitude” estimates for hydroelectric
projects; tunnels; dams; a series of forty-seven miles water transport lines; vertical
drain test sections; and the lowering of the invert of an existing railroad tunnel. He
also developed planning aids, pre-bid schedules and estimates for the reconstruction of
the San Francisco Cable Car Project.
Mr. Robinson, while previously employed as a Construction Engineer Specialist
became intimately aware of the needs for meaningful participation by Minority
Contractors on large construction projects. While providing technical assistance to
Disadvantaged Business Enterprises (DBE’s) individuals, he learned the importance of
contract negotiations between Prime and Subcontractor; the need to clearly and define
the presumed scope of work between the two, and the overall responsibility they both
owe to the client for completing the work in a professional manner.
cf:WJR_HSG_RES (1218)_2p.wpd
60
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
First Name Last Name
Home Address - Street City Zip Code
Phone (best number to reach you)Email
Resident of Supervisorial District:
EDUCATION Check appropriate box if you possess one of the following:
High School Diploma CA High School Proficiency Certificate G.E.D. Certificate
Course of Study/Major Degree Awarded
Yes No
Yes No
Yes No
Other Training Completed:
Board, Committee or Commission Name Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
No Yes If yes, how many?
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: Yes No
I would like to be considered for appointment to other advisory bodies for which I may be qualified.
Please check one: Yes No
Contra
Costa
County
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
Colleges or Universities Attended
THIS FORM IS A PUBLIC DOCUMENT 61
Martinez, CA 94553
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Yes No
List any volunteer and community experience, including any boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Signed: Date:
1025 Escobar Street, 1st FloorSubmit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board of Supervisors
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
THIS FORM IS A PUBLIC DOCUMENT 62
FRANCES REISNER (SORRONDEGUI)
SUMMARY OF QUALIFICATIONS
Municipal manager with over 17 years of experience successfully developing and administering
housing and human services programs. Able to navigate politically sensitive issues,
communicate effectively, and coordinate successfully with a diverse array of public and private
organizations and community stakeholders.
CORE COMPETENCIES
• Project Management • Policy Development • Program Design
• Grants Management
(State & Federal)
• Fiscal/Program
Analysis
• Contract Negotiation
and Development
• Team Management • Community Outreach • Partnership Building
EXPERIENCE
Housing Programs Manager, January 2017 to present
City of Livermore – Community Development Department
▪ Oversee administration of City’s First Time Homebuyer Programs
▪ Project manage a pipeline of 340 affordable housing units
▪ Staff Liaison to the Tri-Valley Affordable Housing Committee and liaison to other local
and Alameda County-wide housing committees
▪ Manage new funding applications for State PLHA, and homeless housing acquisition
▪ Supervise housing section staff and program contractors
▪ Budgetary responsibility for the City’s Affordable Housing Trust Fund
▪ Manage implementation of the Inclusionary Housing Ordinance
▪ Oversee property management and compliance for City-owned and City-funded
affordable housing units.
Accomplishments: Managed the disposition and development of the 114-unit, “Chestnut Square”
Family/Senior Housing community with MidPen Housing. Managed the City loan and
development negotiations with MidPen Housing on the 45-unit Avance special needs housing
project. Lead the acquisition and concept development for the “Vineyard” supportive housing and
mixed-use homeless services facility in coordination with Housing Consortium of the East Bay and
local homeless services stakeholders. Oversee administration of the City homeownership program
which coordinated with developers to sell over 45 homes to low and moderate-income residents.
Housing Manager, December 2015 to December 2016
City of Pleasanton – City Manager’s Office, Housing Division
▪ Managed the City’s Affordable Housing Programs, including for-sale and rental
developments and owner-occupied home rehabilitation
▪ Served as Staff Liaison to City’s Housing Commission.
▪ Budgetary responsibility for the City’s Housing Division programs
▪ Managed the City’s Housing and Human Services Gr ant Program (CDBG & HOME)
▪ Managed the City’s Public Housing Authority responsibilities
Accomplishments: Coordinated final disposition of the City’s Public Housing Authority property
and the permanent financing close for Kottinger Gardens Phase 1 development (130 unit senior
project). Secured a $330,900 Housing Related Parks Grant from State HCD to leverage City
funding for Kottinger Gardens. Worked with rental project developers on the marketing and
63
application processes multi-family sites totaling 76 Below Market Rate units. Coordinated
contracts to streamline and bring greater efficiency to the Housing Division’s programs.
Senior Management Analyst, December 2013 to December 2015
City of Livermore – Community Development Department, Housing & Human Services
Accomplishments: Reclassified into this management position with supervisory responsibilities.
Identified the property and assembled the development team to acquire a 5-unit, multi-family
building which was converted to supportive, Mental Health Services Act (MHSA) housing. Secured
a $1,000,000 CalHome Grant from the State Housing and Community Development Department
for the City’s Mortgage Assistance Program. Negotiated the agreement with MidPen Housing to
acquire and redevelop a 4-acre, City-owned commercial site into a mixed income, ownership/rental
housing community. Planned and coordinated the implementation of a 2015 SVLG “Red Tape to
Red Carpet” award-winning homeownership program for Veterans in partnership with Habitat for
Humanity.
Housing Specialist, January 2010 to December 2013
City of Livermore – Community Development Department, Housing & Human Services
Accomplishments: Coordinated a $2.3 million Neighborhood Stabilization Program Grant (NSP1)
from the State of California representing five Alameda County jurisdictions. Managed the contract
to acquire, rehabilitate and resell 11 NSP properties, including two designated for special needs
housing. Lead the planning and administration of a Tri-Valley Down Payment Assistance Program
in coordination with four other jurisdictions.
Human Services Specialist, February 2007 to January 2010
City of Livermore – Community Development Department, Housing & Human Services
▪ Responsible for administration and compliance monitoring of projects funded through
the Federal Community Development Block Grant (CDBG) and HOME Investment
Partnership Program.
▪ Administered Housing and Human Services Grants allocation process for thirty sub-
grantees annually.
▪ Staff Liaison to the City’s Human Services Commission.
▪ Planned and implemented programs in collaboration with other governmental and non-
profit agencies.
▪ Represented the City on numerous other Human Services boards and committees.
Accomplishments: Coordinated the planning, development, funding and implementation of a
school-based cooking education program in partnership with the Livermore Valley Joint Unified
School District and Kaiser Permanente Community Health targeted to the lowest income “Title 1”
schools in Livermore. Coordinated the development and construction of a school garden at a
Portola Elementary (“Title 1” low income) which was a partnership proje ct of the City and LVJUSD
school nutrition office.
Human Services Administrative Technician, July 2004 to February 2007
City of Livermore, Community Development Department, Housing & Human Services
EDUCATION & Real Estate Brokers Certificate of Achievement (2018)
OTHER Ohlone College, Fremont, CA
EXPERIENCE:
Bachelor of Arts in Political Science, March 2003
64
Option in Public Affairs and Administration
California State University, Hayward
Panetta Institute of Public Policy, CSU Monterey Bay
Congressional Internship, September 2002 to December 2002
Washington, D.C.
▪ Congressional Intern scholarship recipient representing CSU Hayward campus
Associate of Arts in Individual Studies, June 2001
Foothill College, Los Altos Hills, California
Graduated with High Honors
CERTIFICATIONS Certified HOME Specialist, June 2006
& Trainings: U.S. Department of Housing and Urban Development
Certificate of completion, July 2004
National Community Development Association (NCDA) CDBG Practitioner
Training
MEMBERSHIPS: Municipal Managers Association of Northern California (since 2013)
Contra Costa County Affordable Housing Finance Committee (since 2019)
REFERENCES: Available upon request.
65
INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:10/11/2021
Subject:Small Business Enterprise & Outreach Program and Local Bid Preference
Program Reports for Jan-Jun 2021
Submitted For: Brian M. Balbas, Interim Public Works Director/Chief Engineer
Department:Public Works
Referral No.: IOC 21/1; 21/4
Referral Name: Small Business Enterprise and Outreach Programs; Local Bid Preference
Program
Presenter: Cynthia Shehorn, Purchasing Services
Manager
Contact: Cynthia Shehorn (925)
957-2491
Referral History:
Contra Costa County values the contributions of small business and has developed programs to
assist in soliciting and awarding contracts to the SSE community. The Board of Supervisors
adopted these programs to enable small and local businesses to compete for a share of the
County's purchasing transactions.
The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service
dollars to small businesses. The Small Business Enterprise (SSE) Program applies to: (1)
County-funded construction contracts of $100,000 or less; (2) purchasing transactions of
$100,000 or less; and (3) professional/personal service contracts of $100,000 or less.
The objective of the program is to award at least 50% or more of the total eligible dollar base
amounts to SBEs. A Small Business Enterprise, as defined by the California Government Code,
Section 14837, Chapter 3.5 must be:
Independently owned and operated business, which is not dominant in its field of operation;
The principal office of which is located in California, the officers of which are domiciled in
California, and which together with affiliates, has 100 or fewer employees;
And have average annual gross receipts of fifteen million dollars ($15,000,000) or less over
the previous three tax years, or a manufacturer with 100 or fewer employees.
Reporting Requirements
It is the responsibility of each County department to track and compile the data on these
purchasing activities so a countywide report can be provided to the Board of Supervisors.
The Internal Operations Committee has responsibility for evaluating the semi-annual reports and
making recommendations to the Board on program policies and reporting. The Board receives
reports in six-month increments, with the last report submitted to the Board for the period ending
66
December 31, 2020. Attachment A constitutes the report due for the time period January 1 - June
30, 2021.
Referral Update:
Summary Findings
The table below summarizes the attached department activity on a countywide basis.
January – June 2021
ACTIVITY TYPE:
Total #
of ALL
Contracts
Total #
of SBE
Contracts
SBE
Percent
of Total
Total
Dollar
Value of
ALL
Contracts
Total
Dollar
Value of
SBE
Contracts
SBE
Percent
of Total
Professional/Personal
Services 246 107 43.5%$10,149,053 $3,745,269 36.9%
Purchasing
Transactions 1,162 353 30.4%$29,025,823 $8,475,032 29.2%
Construction
Contracts 0 0 0%$0 $0 0%
While the County did not achieve the 50% goal, this information shows the County directed more
than $12.1 million in qualifying transactions to SBE firms during the six-month reporting period,
achieving a 43.5% award rate for professional/personal services transactions and a 30.4% award
rate for purchasing transactions. No construction contracts were reported in this period.
It is worth noting that the SBE participation goals of surrounding agencies are typically in the
20-25% range. By that measure, Contra Costa County’s reported activity is below that threshold
for professional/personal services, and above that range for purchasing transactions. The
following departments are commended for achieving 50% or more program compliance this
reporting period:
Professional/Personal Services: Animal Services, Conservation & Development, Fire
Protection District, Health Services, and Public Works
Purchases: Agriculture, Clerk Recorder-Elections, Conservation & Development, County
67
Purchases: Agriculture, Clerk Recorder-Elections, Conservation & Development, County
Counsel, District Attorney, Employment & Human Services, and Veterans Services
Of particular note, Animal Services is commended for achieving a 100% award rate for
qualifying professional services contracts.
County Counsel should also to be commended for achieving a 100% award rate for qualifying
purchasing transactions.
Department/Activity
Total #
of ALL
Contracts
Total #
of SBE
Contracts
SBE
Percent
of Total
Total
Dollar
Value of
ALL
Contracts
Total
Dollar
Value of
SBE
Contracts
SBE
Percent
of Total
Agriculture
Purchasing Transactions 7 5 71.4%$85 $54 63.5%
Animal Services
Professional/Personal Svcs 1 1 100.0%$3,500 $3,500 100.0%
Clerk Recorder - Elections
Professional/Personal Svcs 14 5 35.7%$354,724 $199,424 56.2%
Purchasing Transactions 19 8 42.1%$270,071 $138,958 51.5%
Conservation & Development
Professional/Personal Svcs 5 4 80.0%$249,500 $149,500 59.9%
Purchasing Transactions 7 6 85.7%$110,974 $109,549 98.7%
County Counsel
Purchasing Transactions 1 1 100%$871 $871 100%
District Attorney
Purchasing Transactions 14 8 57.1%$225,789 $118,163 52.3%
Employment & Human Services
Purchasing Transactions 78 35 44.9%$1,129,511 $754,822 66.8%
Fire Protection District
Professional/Personal Svcs 5 3 60.0%$136,000 $76,000 55.9%
Health Services
Professional/Personal Svcs 105 55 52.4%$4,589,014 $2,538,218 55.3%
Public Works
Professional/Personal Svcs 9 6 66.7%$239,347 $134,448 56.2%
Veteran Services
Purchasing Transactions 6 4 66.7%$12,121 $11,840 97.7%
E-Outreach Report
In order to encourage the use of small, local, and disadvantaged businesses, the County's
E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be solicited
online. For this period, there were 60 bids totaling $24,850,352 that fell within the parameters of
the program.
The data specific to electronic solicitations is developed and provided by the Purchasing Division
68
of the Public Works Department, and reflects outreach to small, women-owned, minority-owned,
local, disabled veteran-owned, and disadvantaged business enterprises. During this reporting
period, 60 bids were conducted using the BidSync e-outreach site. Notifications were sent to
354,580 businesses, of which 31.3% are considered small, local, or disadvantaged business
enterprises.
E-Outreach January 1, 2021 – June 30, 2021
Number of Solicitations 60
Total Notifications 354,580
Dollar Value $24,850,352
BUSINESS CATEGORY Notifications Percentage of Total
MBE - Minority Business Enterprise 21,241 6.0%
WBE - Women Business Enterprise 17,421 4.9%
SBE - Small Business Enterprise 55,195 15.5%
LBE - Local Business Enterprise 2,710 0.8%
DVBE - Disabled Veteran Business Enterprise 630 0.19%
DBE – Disadvantaged Business Enterprise 13,358 3.9%
Total 110,555 31.3%
Local Business Preference
For opportunities exceeding $25,000, the Local Business Preference Program allows for local
businesses to submit a new offer if within 5% of the lowest bidder. There were no instances of the
Bid Preference utilized in this reporting period.
Dollar Value Awarded to Local and Bay Area Businesses
The dollar value of Purchase Orders issued for the period was $23,846,811. The dollar value
awarded to Contra Costa County businesses was $3.6 million. The value awarded to other Bay
Area businesses was 19.8% or $4.7 million. This represents Contra Costa County’s contribution
to the local economy.
Contra Costa County $3,616,158 15.1%
Other Bay Area Counties $4,709,872 19.8%
Other $15,520,781 65.1%
Total $23,846,811 100.0%
Conclusion
The County has demonstrated continued commitment to achieving the 50% goal for participation
by SBE firms in contract and purchasing activities. While the data for some departments is below
this threshold, departments are showing some interest in increasing the percentage of awarded
contracts. Instruction is being provided on the search features of the purchasing system, to assist in
identifying businesses in the small, local, women, minority, veteran and disadvantaged business
categories.
Recommendation(s)/Next Step(s):
ACCEPT the Small Business Enterprise, Outreach, and Local Bid Programs Report, reflecting
departmental program data for the period January 1 - June 30, 2021
Fiscal Impact (if any):69
Fiscal Impact (if any):
None. This is an informational report.
Attachments
Attachment A: SBE Report Jan-Jun 2021
70
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017January - June 2021
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Agriculture *
Professional/Personal services contracts 5 2 40.0%$114,798 $19,800 17.2%
Purchasing Transactions 7 5 71.4%$85 $54 63.5%
Construction contracts 0 0 0.0%$0 $0 0.0%
Animal Services *
Professional/Personal services contracts 1 1 100.0%$3,500 $3,500 100.0%
Purchasing Transactions 21 5 23.8%$222,195 $32,554 14.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Assessor
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 6 1 16.7%$60,222 $24,034 39.9%
Construction contracts 0 0 0.0%$0 $0 0.0%
Auditor-Controller
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 4 1 25.0%$79,075 $7,444 9.4%
Construction contracts 0 0 0.0%$0 $0 0.0%
Clerk Recorder-Elections*
Professional/Personal services contracts 14 5 35.7%$354,724 $199,424 56.2%
Purchasing Transactions 19 8 42.1%$270,071 $138,958 51.5%
Construction contracts 0 0 0.0%$0 $0 0.0%
Conservation and Development *
Professional/Personal services contracts 5 4 80.0%$249,500 $149,500 59.9%
Purchasing Transactions 7 6 85.7%$110,974 $109,549 98.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Administration
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 2 0 0.0%$47,948 $0 0.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Reentry & Justice
ORJ REPORTED WITH PROBATION
Page 1 of 4 71
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017January - June 2021
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
County Administrator's Office - Clerk of the Board
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 7 2 28.6%$147,650 $6,400 4.3%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Communications and Media
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 10 4 40.0%$125,409 $24,418 19.5%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Administrator's Office - Dept. of Information Technology (DoIT)
Professional/Personal services contracts 1 0 0.0%$35,000 $0 0.0%
Purchasing Transactions 47 9 19.1%$760,715 $119,491 15.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Dept. Child Support Services (DCSS)
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 30 6 20.0%$296,833 $42,974 14.5%
Construction contracts 0 0 0.0%$0 $0 0.0%
County Counsel *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 1 1 100.0%$871 $871 100.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
District Attorney *
Professional/Personal services contracts 18 6 33.3%$312,441 $131,391 42.1%
Purchasing Transactions 14 8 57.1%$225,789 $118,163 52.3%
Construction contracts 0 0 0.0%$0 $0 0.0%
Employment and Human Services *
Professional/Personal services contracts 10 4 40.0%$453,140 $203,140 44.8%
Purchasing Transactions 78 35 44.9%$1,129,511 $754,822 66.8%
Construction contracts 0 0 0.0%$0 $0 0.0%
Page 2 of 4 72
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017January - June 2021
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Fire Protection District *
Professional/Personal services contracts 5 3 60.0%$136,000 $76,000 55.9%
Purchasing Transactions 24 12 50.0%$1,966,944 $431,526 21.9%
Construction contracts 0 0 0.0%$0 $0 0.0%
Health Services *
Professional/Personal services contracts 105 55 52.4%$4,589,014 $2,538,218 55.3%
Purchasing Transactions 369 60 16.3%$17,903,426 $1,563,319 8.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Human Resources
Professional/Personal services contracts 3 0 0.0%$103,900 $0 0.0%
Purchasing Transactions 11 4 36.4%$88,781 $26,846 30.2%
Construction contracts 0 0 0.0%$0 $0 0.0%
Library
Professional/Personal services contracts 9 4 44.4%$433,510 $67,135 15.5%
Purchasing Transactions 36 12 33.3%$338,393 $86,169 25.5%
Construction contracts 0 0 0.0%$0 $0 0.0%
Probation - Includes ORJ Data
Professional/Personal services contracts 42 15 35.7%$464,017 $189,733 40.9%
Purchasing Transactions 47 21 44.7%$317,069 $153,939 48.6%
Construction contracts 0 0 0.0%$0 $0 0.0%
Public Defender
Professional/Personal services contracts 8 1 12.5%$234,753 $2,980 1.3%
Purchasing Transactions 8 1 12.5%$234,753 $2,980 1.3%
Construction contracts 0 0 0.0%$0 $0 0.0%
Public Works *
Professional/Personal services contracts 9 6 66.7%$239,347 $134,448 56.2%
Purchasing Transactions 207 65 31.4%$4,654,360 $1,756,063 37.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Page 3 of 4 73
ATTACHMENT A
SMALL BUSINESS ENTERPRISE - Program Activity report
Reporting Period: July - December 2017January - June 2021
Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of
ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value
Office of the Sheriff
Professional/Personal services contracts 11 1 9.1%$2,425,409 $30,000 1.2%
Purchasing Transactions 215 83 38.6%$6,353,100 $3,062,618 48.2%
Construction contracts 0 0 0.0%$0 $0 0.0%
Treasurer - Tax Collector
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 7 0 0.0%$32,628 $0 0.0%
Construction contracts 0 0 0.0%$0 $0 0.0%
Veterans Services Office *
Professional/Personal services contracts 0 0 0.0%$0 $0 0.0%
Purchasing Transactions 6 4 66.7%$12,121 $11,840 97.7%
Construction contracts 0 0 0.0%$0 $0 0.0%
Total Activity Reported
Professional/Personal services contracts 246 107 43.5%$10,149,053 $3,745,269 36.9%
Purchasing Transactions 1162 353 30.4%$29,025,823 $8,475,032 29.2%
Construction contracts 0 0 0.0%$0 $0 0.0%
COVID SPEND 19,303 1,368 7.1%$15,671,736 $6,000,946 38.3%
Page 4 of 4 74
INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:10/11/2021
Subject:2020/21 Animal Benefit Fund Report
Submitted For: Beth Ward, Animal Services Director
Department:Animal Services
Referral No.: IOC 21/8
Referral Name: Animal Benefit Fund PY Review
Presenter: Beth Ward Contact: Beth Ward (925) 608-8472
Referral History:
In 1988, the Animal Services Department created the Animal Benefit Fund. The purpose of the
Animal Benefit Fund (ABF) is to allow the Animal Services Department to receive donations
from individuals, animal welfare organizations and businesses, to support animal health and
welfare projects that are not funded by departmental or general County revenues.
On April 21, 2015, during fiscal year 2015/16 budget hearings, the Board of Supervisors formally
referred to the Internal Operations Committee (IOC) a review of the Animal Benefit Fund. On
April 19, 2016, The Board of Supervisors approved, at the recommendation of the IOC,
expansion of the Animal Benefit Fund approved uses (see attached Archived Board Order dated
4/19/16) and directed the Animal Services Director to report annually to the IOC about the impact
of the Animal Benefit Fund on the community and families, creating a new standing referral. The
IOC has previously received four such reports for FYs 2016/17, 2017/18, 2018/19, and 2019/20.
Since the creation of the Animal Benefit Fund more than 30 years ago, monetary contributions
and donations for services and supplies for animal welfare have provided additional support for
unfunded needs of the animals impounded at the shelter and in our community. These donations
have come in the form of grants or “soft ask” gifts over the counter or from the Animal Services
Department website.
On December 8, 2020, the Board of Supervisors adopted Resolution No. 2020/326, which
authorized the Department Director to implement the following programs within the Animal
Benefit Fund beginning FY 2021/22:
1. Medical Assistance Program: This program is for medical assistance and emergency veterinary
care for animals that are in the County's jurisdiction and/or have been accepted into the County
shelter’s care. Funds will be used for medical care over and above the mandated medical care for
animals in the care of the shelter and who need further assistance to be made available for
adoption or released to a transfer agency. Funds may also be used to provide necessary medical
care to an animal to help keep the animal out of the shelter.
75
2. Humane Education Program: This program helps to support humane education services in our
county either by bringing people into County shelter or taking County education programs “on
the road” into the community. Humane Education support may also be used to help pet owners
resolve behavioral problems that might otherwise cause them to give up their pet, to help shelter
animals with behavioral issues that might keep them from being easily adopted, and to create
humane education programs for school age children.
3. Shelter Intervention Program: Often, families in a crisis turn to surrendering their pet to a
shelter due to lack of financial resources. The intervention program helps to provide resources to
keep animals in their homes. Examples of intervention tools: spay/neuter, behavior/training
assistance, fence repair and grooming. This program may also be used to help domestic violence
victims or seniors on limited incomes to keep their pets in their lives when they may otherwise
have had to consider relinquishment due to lack of funds for basic daily needs or medical
concerns.
4. Spay Neuter and Wellness Program : This program would make spay/neuter, vaccinations, and
microchips more affordable and accessible in Contra Costa County. Contra Costa Animal
Services will accomplish this by establishing partnerships and developing mobile programs to
reach into the areas of our county in greatest need, targeting the species/breeds of animals most
likely to be found in our shelter, and supporting healthy community cats through TNR/RTF
(trap-neuter-return / return- to-field) and Working Cat Adoptions.
Referral Update:
ANNUAL REPORT
For FY 2020/21, the Department allocated $100,000 for Animal Benefit Fund (ABF) Programs.
The ABF funds are not intended to replace General Funds, rather they are to supplement and
enhance our care for animals and support of the public. The table below details the allocation,
adjustment, and balances for each ABF program for FY 2020/21:
Animal Benefit Fund (ABF) FY 2020/21
ABF Fund
Balance
Fund Appropriation Amount
133200 Beginning balance $216,685
133200 19/20 Expenditures 98,426
133200 19/20 Revenue 232,121
133200 Ending Balance $350,381
Expenses
Org ABF Program AppropriationYear-to-Date
Expenditures
Remaining
Balance
3350 Medical Assistance
Program 1,500 1,208 292
Humane Education
76
3351 Humane Education
Program 0 0 0
3352 Shelter Intervention
Program 15,000 13,894 1,106
3354 Spay and Neuter Program 83,500 83,324 176
$100,000 $98,426 $1,574
Revenue
Org Type of Donations Estimated
Revenue Collected Unrealized
Revenue
9181 Pooled Earnings 0 1,246 (1,246)
9965 Donations 150,000 139,665 10,335
9965 Spay/Neuter Fee
Donations 0 91,210 (91,210)
9966 Grants 0 0 0
Totals:$150,000 $232,121 $(82,121)
The key factors that affected the FY 2020/21 ABF budget were:
1. Underutilization of community partners spay/neuter contracts, due to impacts of COVID-19 on
availability of medical supplies and the State of California’s Veterinary Medical Board (CVMB)
recommendations identifying spay/neuter (S/N) and specialty care services as non-essential
veterinary medical services.
2. The Department did not meet its donation revenue goal estimated at $150,000 but collected
close to $140,0000 in actual donations for FY 2020/21.We believe the ABF donations decreased
because of the financial hardships our community faced during COVID-19. We do expect to
receive a higher donation pool in FY 2021/22.
3. In January 2020, the Department implemented the $10 donation for each “unaltered” animal
license sold. These donations are allocated specifically for the Spay and Neuter Program. The
Department received $91,210 towards these services.This program has allowed us to exceed our
prior donation totals by $100,000.
Recommendation(s)/Next Step(s):
ACCEPT the 2020/21 Animal Benefit Fund Department Report.
Fiscal Impact (if any):
No fiscal impact. This is an informational report with recommendations that will not affect the
amount of funds allocated for animal services and programs, but rather how donated funds can be
expended.
Attachments
Animal Benefit Fund Presentation
ARCHIVED DOCUMENT: April 2016 Board Order Expanding Animal Benefit Fund Program
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CONTRA COSTA COUNTY ANIMAL SERVICES
ANIMAL SERVICES FY2020/2021 ANIMAL BENEFIT FUND
PRESENTATION
OCTOBER 11, 2021 79
The Animal Benefit Fund (ABF)
The ABF was established by the Contra Costa
Board of Supervisors in 1988 as a way to
accept donations from compassionate
individuals who want to help our shelter
animals. All funds are used to enhance the
care and well-being of animals in our shelters
and to enhance programs of humane welfare
and education for the residents of Contra Costa
County. In FY 20/21, ABF funds were allocated
to a range of projects and focused on three
primary funding areas:
Medical Assistance (Panda’s Gift)
Spay & Neuter Assistance
Pet Retention
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Panda’s Gift (Medical Assistance)
The Panda’s Gift Program was created to
provide medical services to animals in
need that have conditions beyond CCAS’
ability to treat.
In FY 20/21, Panda Funds were utilized
to help treat numerous pets and a variety
of medical conditions, including
orthopedic injuries, severe skin
conditions and mass biopsies and
removals.
CCAS also worked closely with volunteers and nonprofit groups to expand fundraising efforts to benefit sick and injured
animals at CCAS, which has allowed us to help even more pets with advanced medical needs than we were previously
capable of managing.
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Panda’s Gift (Medical Assistance)
“May” was surrendered to the shelter
due to a serious injury to her leg and
her owner was not able to provide the
needed surgical care.
CCAS veterinarians were able to
diagnose May with a cranial cruciate
ligament tear. We also found that she
had several concerning small masses
on her belly.
Utilizing funding from the Panda’s Gift
Fund, CCAS was able to partner with a
local surgeon in Contra Costa County to
get her the specialized surgery she
needed to stabilize her knee and
remove the masses on her belly.
One of our longest shelter
residents, May was adopted
into her forever home after
receiving the medical care
she needed thanks to the
Panda’s Gift Fund.
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Panda’s Gift (Medical Assistance)
“Hiccup” was a cat that came to CCAS
and was found to have a very unusual
skin problem on his belly.
With the help of the Animal Benefit
Fund, we were able to send biopsies
out to the dermatopathology
department at UC Davis to enable us to
create an appropriate treatment plan.
Hiccup was pulled by CCAS rescue
partner, Super Furiends, who continued
Hiccup’s care and adopted him into his
forever home!
Hiccup’s looking good after getting the care he needed.
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Spay & Neuter Assistance
The Spay/Neuter Assistance Program
was created to increase opportunities
for low-cost spay and neuter services in
Contra Costa County.
Working with our collaborative partners
Fix Our Ferals, Paw Fund, Cat Support
Network and Pawsitively SAFE, ABF
funds were utilized to support low-cost
spay and neuter surgeries across the
County through local clinics, Trap,
Neuter, Release (TNR) programs, and
mobile spay/neuter events.
(Photos: Abandoned kittens from Oakley that were rescued,
altered and vaccinated by Pawsatively Safe)
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Spay & Neuter Assistance
In FY 20/21, CCAS partner Fix Our Ferals utilized ABF
funding to provide free and low-cost spay and neuter
services to 58 community cats, 76 pet cats, and 7 pet
dogs. Every animal also received vaccines,
microchips, and flea medication, if needed, to ensure
they can live their happiest and healthiest lives.
Fix Our Ferals also used ABF funding to treat three
cats for Scabies, 13 cats for tapeworms, and one dog
with a mass removal.
Instead of the misguided but common refrain of “You
shouldn’t have an animal if you can’t afford it!” Fix
Our Ferals prefers to say, “Let us help you afford your
animal.” With support from Contra Costa Animal
Services and the Animal Benefit Fund, Fix Our Ferals
is able to realize that vision to help the animals and
families of Contra Costa County receive the veterinary
care they deserve.
Jack the cat and Bendy the dog, two recipients of Fix Our Ferals’ assistance program. 85
Spay & Neuter Assistance
During fiscal year 2020-2021, PAW Fund
utilized ABF Spay & Neuter Assistance funds to
spay and neuter more than 300 pets belonging
to the most in need residents in Contra Costa
County through free or low-cost spay and neuter
clinics.
Most of the pets helped belong to homeless, low
income and fixed income pet owners -including
veterans, seniors, and the disabled -as well as
many families for whom the burden of having
too many animals became overwhelming.
Girl Girl is a chihuahua who had given birth every year for four years in Aitchison Village in Richmond. PAW FUND
was able to help the owners get this cute girl spayed, vaccinated and microchipped to ensure that she is healthy and
no longer able to breed. PAW FUND was also able to successfully find loving homes for all of the puppies in her
latest litter 86
Spay & Neuter Assistance
In FY 20/21, Pawsitively S.A.F.E. utilized ABF
funding to spay and neuter over 850 cats and
kittens in Contra Costa County!
In addition to the spay and neuter assistance
they provide, this past year, Pawsitively S.A.F.E.
was able to help many communities in Contra
Costa County address community cat
overpopulation issues, including in homeless
encampments, shopping centers and a very
interesting case of feral Siamese cats at the Del
Taco location in Pittsburg.
Thanks to Pawsitively S.A.F.E. and the
Animal Benefit fund, these cute kittens
have been spayed or neutered and
vaccinated.
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Pet Retention
The CCAS Pet Retention Program was created to assist Contra
Costa County residents who want to keep their pets out of the
shelter and at home where they belong.
The program focuses on providing resources and assistance,
such as free or low-cost spay/neuter surgeries, vaccinations,
temporary boarding and much more, to County residents who
are at risk of surrendering their pet. During FY 20/21, the Pet
Retention Program was able to help County residents keep
pets out of the shelter and in safe, loving homes.
The real measure of the Pet Retention Program’s success can
be found in the stories, photos and thank you cards we
receive from people whom we’ve helped keep their pet in
their family.
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Pet Retention
“Daisy” came to our shelter as a young
kitten. She had a birth defect to her hind leg
that caused part of her leg to be missing.
After adoption, as she grew, it was
determined by the owner’s vet that the limb
needed to be fully amputated due to
discomfort.
The owner reluctantly submitted a
surrender request to the CCAS Pet Retention
Program, as she was unable to pay for the
procedure at her own vet. Through our Pet
Retention Program, and in partnership with
the East Bay SPCA’s Humane Advocacy
Program, Daisy was able to receive the
surgery she needed and remains happily in
her home with her family.
Daisy then and now
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Pet Retention
“Pablo” is a dog that had a broken front leg
which was not immediately treated. The
owners wanted to keep him, but they did not
have the funds to get him examined or treated.
Pablo’s leg required an amputation, which can
often be a costly procedure. They contacted the
CCAS Pet Retention Program in hopes of
receiving assistance to ensure Pablo would get
the care he needed and be able to stay in their
home.
The CCAS Pet Retention Program, in
partnership with East Bay SPCA’s Humane
Advocacy Program, was able to ensure Pablo
received the care and treatments he needed.
Today, Pablo remains in his home with his
family, where he enjoys endless snuggles and
companionship. 90
What Our Partners Say
“We committed long ago not to turn away any cat or dog we
have the ability to treat, regardless of the owner’s ability to
pay. Instead of the misguided but sadly common refrain of ‘You
shouldn’t have an animal if you can’t afford it!,’ we say, ‘Let us
help you afford your animal.’ Thanks to Contra Costa Animal
Services, we’re glad to help both the animals and families of
Contra Costa receive the veterinary care they deserve.”
-Dr. Jean Goh, Fix Our Ferals
“We very much appreciate the subsidy assistance
from Contra Costa County. The cost of our spay and
neuter program, with the administration and outreach
costs, as well as the veterinary costs is the largest
program expenditure for PAW Fund. The subsidy truly
enables us to focus on the tremendous impacts and
outcomes we see and takes just a bit of pressure off.”
-Jill Posener, PAW Fund Executive Director
“We are grateful that the Animal Benefit Fund has provided significant resources toward our efforts.”
-Pawsitively S.A.F.E. Executive Director, Julie Rasmussen
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Thank You To Our Donors!
Over the last year, the Animal
Benefit Fund has allowed CCAS to
put ideas into action, the results of
which were highlighted in this
presentation.
To our donors, we say, “Thank
You” for believing in us and for
providing us the tools necessary to
impact and touch even more lives.
CCAS is grateful for each and every
contribution, funding that has
allowed us to save and transform
lives in ways we could have never
imagined. We simply could not do
this without you!
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Questions
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RECOMMENDATION(S):
ACCEPT report from the Animal Services Director on the Animal Benefit Fund;1.
CONSIDER recommendations of the Animal Services Director and PROVIDE
direction to staff regarding next steps:
2.
authorize the Animal Services Director to accept any monetary donation, gift, bequest,
or devise made to or in favor of the Contra Costa County Animal Services Department
as allowed under Government Code section 25355 (NOTE: County policy requires
Department Heads to notify the CAO regarding donations exceeding $1,000 and
obtain Board of Supervisors approval for donations exceeding $10,000);
approve the continued use of the Animal Benefit Fund;
establish new programs that receive assistance under that Fund;
authorize the Animal Services Director to solicit donations for the benefit of shelter
animals;
direct the Animal Services Director to file a report with the Board of Supervisors every
quarter that describes the source and value of each gift; and
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/19/2016 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Beth Ward (925)
335-8370
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: April 19, 2016
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc: Animal Services Director, IOC Staff, CAO, Auditor-Controller, County Finance Director
C.48
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:April 19, 2016
Contra
Costa
County
Subject:ANIMAL BENEFIT FUND
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direct the Animal Services Director to submit a report annually to the Internal
Operations Committee regarding the impact of the Animal Benefit fund on our
community animals and families.
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RECOMMENDATION(S): (CONT'D)
>
FISCAL IMPACT:
No impact to the General Fund. The Animal Benefit Fund is the repository for community donations
that help to fund unmet needs of animals impounded at County shelters. The Animal Services
Department anticipates that approximately $150,000 will be received annually in donations. This
estimate is based on the amount of donations received by the animal shelter over the last 3 years.
BACKGROUND:
On April 21, 2015, the Board of Supervisors received several comments regarding the Animal Benefit
Fund from members of the public during fiscal year 2015/16 budget hearings. As part of budget
deliberations, the Board directed staff to include a review of the Animal Benefit Fund to a Board
Standing Committee for further review.
On May 12, 2015, the Board of Supervisors adopted the fiscal year 2015/16 budget. Included in the
Board’s action was the formal referral of this issue to the Internal Operations Committee.
On September 14, 2015, the CAO reported to the IOC on the history of the Animal Benefit Fund
(report attached hereto for reference). With the retirement of former Animal Services Director
Glenn Howell, further study on this referral was suspended until the new department director, Beth
Ward, could review the history and provide input and advice to the Committee. Following is the report
and recommendations presented Ms. Ward to the Internal Operations Committee, and which the IOC
approved, on March 28, 2016.
I. BACKGROUND ON THE CONTRA COSTA COUNTY ANIMAL SHELTER
The Contra Costa County Animal Shelter (CCCAS) receives approximately 12,000 live domestic and
livestock animals annually. CCCAS’ budget is designed to cover the basic needs of incoming stray,
abandoned, and homeless animals and our County licensing and field services departments. The basic
needs include food, prophylactic medical care (spay/neutering), antibiotics and general veterinary
supplies, emergency veterinary treatment, sterilization, microchips, and collars/travel boxes for animals.
As an open-door agency, the CCCAS accepts animals suffering from medical or behavioral conditions
that while treatable, may initially disqualify the animal from placement into a new home. CCCAS’
operating budget is currently not designed to fund extended medical rehabilitation for injured/ill animals,
behavior management, foster care supplies for orphaned animals, supplies designed to enhance animal
enrichment in the shelter environment, or marketing and outreach efforts aimed at increasing adoptions.
II. THE ESTABLISHMENT OF THE ANIMAL BENEFIT FUND
In 1988, the CCCAS created the Animal Benefit Fund. The original purpose of the Animal Benefit Fund
was to allow the Animal Services Department to receive donations from individuals, animal welfare
organizations and businesses, to support animal health and welfare projects that are not funded by
departmental or general County revenue. Since the creation of the Animal Benefit Fund, monetary
contributions and donations for services and supplies for animal welfare have provided for unfunded
needs of the animals impounded in CCCAS. These donations have come in the form of grants or “soft
ask” gifts over the counter or from our website.
III. PROPOSAL TO EXPAND THE 1988 AUTHORIZATION
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In order to increase our ability to create more funding opportunities and clarity around how funds will be
used, the CCCAS is requesting that the Board increase the authority of the Animal Services Director to
accept any monetary donation, gift, bequest, or devise made to or in favor of the Contra Costa County
Animal Services Department as allowed under Government Code section 25355, approve the continued
use of the Animal Benefit Fund, establish new programs that receive assistance under that Fund,
authorize the Animal Services Director to solicit donations for the benefit of shelter animals, and require
the Animal Services Director to provide an annual report to the Internal Operations Committee.
The following are the program descriptions:
Animal Benefit Fund: Animals have a variety of needs, and CCCAS does not always have the
funds to address those needs. The Animal Benefit Fund may be used for such needs as medical treatment
of a sick/injured dog, orthopedic repair for a damaged limb, veterinary diagnostic tests, kennel
enrichment in the form of toys and beds, upgraded dog training supplies for volunteers such as training
collars/harnesses, nutritional supplies for orphaned puppies and kittens, print or radio advertising to
promote adoptions, and spay/neuter efforts. In addition to monetary donations to the Animal Benefit
Fund, wish lists, in-kind gifts, Amazon Smile gifts, and gift cards to pet stores, home improvement
stores, and other big box stores can also help us with these needs.
The Animal Benefit Fund would support the following seven new programs:
(1) Panda’s Gift Program: This program is for emergency vet care and goes to help animals
like Panda, a dog who was brought to us in distress, in labor with a deceased puppy stuck inside, an
old injury to her left eye and in overall poor condition. Our medical team acted quickly, rushing her
into surgery, removed the puppy from the birth canal, performed an Ovariohysterectomy, and did a
third eyelid flap to protect her injured eye. Panda quickly recovered from her surgery and acted like
a new pup, snuggling with her foster family and learning what it felt like to be safe and loved. A
family met and fell in love with Panda and took her home to join their household. Without
donations to this fund, happy endings like Panda’s would not be possible.
(2) Education Program: This program is to help pet owners resolve behavioral problems that
might cause them to give up their pet, to help shelter animals with behavioral issues that might
keep them from being easily adopted, and to create education programs for school age children.
CCCAS will be creating a program where local trainers will work with pet owners, shelter dogs,
volunteers and foster homes on reducing various behavioral problems, resulting in fewer
surrenders and more successful adoptions. This program can also help to support humane
education in our communities.
(3) Shelter Intervention Program: Often times families get into a crisis situation where
they turn to surrendering their pet to a shelter. Our intervention program would help to provide
resources to keep animals in their homes. Examples of intervention tools: spay/neuter,
behavior/training assistance, and grooming.
(4) Transfer Partner Assistance Program: This program would provide support to our
smaller transfer partners, who help save the lives of animals with medical concerns or basic
Spay/Neuter support for animals pulled from CCASD.
(5) Spay and Neuter Program: This program would make spay and neuter more affordable
and accessible in our County by establishing a donation subsidized voucher program to provide
free or low cost spay/neuter surgeries in collaboration with local veterinarians.
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(6) Pets for Seniors Program: A pet is sometimes the only companion our community’s
elders have, and the health and psychological benefits of having a pet are well-documented. This
program pays a portion of the adoption fee for qualifying seniors, allowing them to use the money
they saved to help pay for the initial items necessary for keeping a pet. This program may also be
used to help seniors on limited incomes to keep animals in their lives when they may have had to
give up their furry companion due to lack of money for basic daily needs or medical concerns.
(7) Discounted Adoption Program: Sometimes, we are critically full of pets waiting for
new homes. Rather than euthanize healthy adoptable or treatable animals, CCCAS discounts the
adoption of pets to give people even more of an incentive to adopt. CCCAS also participates in
national adoption events, promoting the placement of shelter animals. We are only able to offer
reduced-fee adoptions when we have donated funding available.
IV. OTHER PROPOSALS COVERED IN THE EXPANDED AUTHORIZATION
In addition to approving the formation of the new programs described above, the expanded authorization
would delegate to the Animal Services Director the power to accept any gift, bequest, or devise made
for the benefit of animals in the shelter through programs such as a car donation and planned giving
programs pursuant to Government Code section 25355. In keeping with this code section, the Director
will file a report with the Board every quarter that describes the source and value of each gift. An annual
report will also be provided that shares the impact of the Animal Benefit fund on our community
animals and families. As is required by statute, any gifted funds or assets will be used for those purposes
as are prescribed in the terms of the gift, bequest, or devise. The monies in these funds are not intended
to replace General Funds, rather they are intended to supplement and enhance our care for animals and
support of the public.
CCCAS is also requesting that the Director be authorized to solicit monetary contributions through
methods such as request forms included in dog license mailing, website information, and adopters and
owners surrendering pets being given the opportunity to assist other shelter animals by contributing at
the time of their transaction. Donations will be tax-deductible and acknowledged in writing to the donor.
Gifts by donors may be designated directly to a specific gift fund or program. Gifts received with no
instruction as to the use for a specific area or program or funds donated for “general animal welfare”
will be considered as part of the general Animal Benefit Fund. Monies raised through in-house
donations, and/or general fund raising activities shall be considered undesignated gift funds.
The Director will utilize these funds in a manner that is consistent with the specific purpose for which
they were donated. It is also important to recognize that these are donated funds and as such the use of
the funds to pay businesses, organizations and fund voucher programs for various services to support the
CCCASD programs would not be considered “gifts of County funds”.
Each year, the Director will recommend expenditures from the Animal Benefit Fund through the
budgetary process. Grants and designated funds shall be expended according to the grant or designated
gift. Designated balances of $50 or less will be rolled back into the undesignated gift funds.
Should the CCCAS wish to expend more than $25,000 per purchase order, CCCAS must submit a
request in writing for approval by the Board of Supervisors.
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The CCCAS anticipates that approximately $150,000 will be received annually in donations. This
estimate is based on the amount of donations received by the animal shelter over the last 3 years.
ATTACHMENTS
Public Comment Received at the 3/28/16 IOC Meeting
9/14/15 Archived Report to IOC on the Animal Benefit Fund
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