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Home My WebLink AboutBOARD STANDING COMMITTEES - 09132021 - Internal Ops Agenda Pkt INTERNAL OPERATIONS COMMITTEE SEPTEMBER 13, 2021 10:30 A.M. Join from PC, Mac, Linux, iOS or Android: https://cccounty-us.zoom.us/j/82558092550 Meeting ID: 825 5809 2550 Or Telephone, dial: USA 214-765-0478 USA 888-278-0254 (US Toll Free) Conference code: 845965 Find local AT&T Numbers Supervisor Candace Andersen,Chair Supervisor Diane Burgis, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. RECEIVE and APPROVE the Record of Action for the July 12, 2021 IOC meeting. (Julie DiMaggio Enea, IOC Staff) 4. CONSIDER recommending to the Board of Supervisors the appointment of Teston Shull to the Labor #1 seat and Terry Baldwin to the Labor #1 Alternate seat on the Hazardous Materials Commission to complete the current terms that will expire on December 31, 2022. (Michael Kent, Exec. Asst. to the Commission) 5. CONSIDER changes to the Mental Health Commission bylaws pertaining to the Commissioner appointment process and to the proposed Attendance policy and DETERMINE action to be taken. (Chair Andersen) 6. CONSIDER approving modifications to the advisory body application to capture additional information relevant to the selection process. (Julie DiMaggio Enea, County Administrator's Office) 7. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid 1 7. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid Programs Report, reflecting departmental program data for the period July 1 through December 31, 2020. (Cindy Shehorn, Purchasing Services Manager, Public Works Department) 8.The next meeting is currently scheduled for October 11, 2021. 9.Adjourn The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:09/13/2021 Subject:RECORD OF ACTION FOR THE JULY 12, 2021 IOC MEETING Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the July 12, 2021 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the July 12, 2021 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT Record of Action for the July 12, 2021 IOC Meeting 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR July 12, 2021 Supervisor Candace Andersen,Chair Supervisor Diane Burgis, Vice Chair Present: Candace Andersen, Chair Diane Burgis, Vice Chair Staff Present:Julie DiMaggio Enea, Staff Attendees:Monica Nino, County Administrator; Jill Ray, District II Supervisor's Office; Jami Morritt, Chief Asst Clerk of the Board; Lauren Hull, CoB Management Analyst; Karl Sung, Deputy County Counsel; Lea Castleberry, District III Supervisor's Office; Bob Campbell, Auditor-Controller; Lia Bristol, District IV Supervisors Office 1.Introductions Chair Andersen called the meeting to order and acknowledged all of the attendees. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No one requested to speak during the public comment period. 3.RECEIVE and APPROVE the Record of Action for the May 10, 2021 IOC meeting. The Committee approved the record of action for the May 10, 2021 meeting as presented. 4.CONSIDER changes to the Mental Health Commission bylaws pertaining to the Commissioner appointment process and DETERMINE action to be taken. Chair Andersen summarized the Committee report and noted that a separate discussion would be scheduled to consider changes to the Mental Health Commission bylaws relating to absences. The Committee considered compromise language for Section 4.4, with final language to be determined at the Committee's September meeting. DRAFT 4 5.ACCEPT the Small Business Enterprise, Outreach, and Local Bid Programs Report, reflecting departmental program data for the period July 1 through December 31, 2020. Staff advised the Committee that the staff report in the packet was discovered to be incomplete and recommended that the report be rescheduled to the next IOC meeting, to which the Committee agreed. The report was rescheduled to the September 13 IOC meeting. 6.Staff recommends: omitting 3, 4 and 6 for all bodies. Those relationships seem fairly attenuated;1. retaining all other restrictions because they represent close family members of Supervisors; and 2. omitting the same groups across all bodies, for ease of administration and compliance. 3. Staff presented its report and background. The Committee approved the staff recommendations and directed that they be forwarded to the Board of Supervisors for discussion. 7.The next meeting is currently scheduled for August 9, 2021. The Committee decided to cancel its August meeting. The next meeting is scheduled for September 13, 2021. AYE: Chair Candace Andersen Vice Chair Diane Burgis 8.Adjourn Chair Andersen adjourned the meeting at 10:55 a.m. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us DRAFT 5 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:09/13/2021 Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS MATERIALS COMMISSION Submitted For: Anna Roth, Health Services Director Department:Health Services Referral No.: IOC 21/5 Referral Name: Advisory Body Recruitment Presenter: Michael Kent, Ex Asst to Hazmat Commission Contact: Michael Kent (925) 313-6712 Referral History: In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The IOC made a determination that it would delegate the screening and nomination of Hazardous Materials Commission candidates to the Commission, for review by the IOC. The Hazardous Materials Commission was established in 1986 to advise the Board, County Staff and the mayor’s council members, and staffs of the cities within the County, on issues related to the development, approval and administration of the County Hazardous Waste Management Plan. Specifically, the Board charged the Commission with drafting a Hazardous Materials Storage and Transportation Plan and Ordinance, coordinating the implementation of the Hazardous Materials Release Response Plan and inventory program, and to analyze and develop recommendations regarding hazards materials issues with consideration to broad public input, and report back to the Board on Board referrals. Referral Update: Henry Alcaraz resigned from the Labor #1 seat on June 30, 2021. The Clerk of the Board posted this vacancy on July 13, 2021. The alternate for Labor #1 seat has been vacant for this entire term. The bylaws of the Commission provide that the Labor Seats be screened by the Internal Operations Committee and appointed by the Board of Supervisors. The Contra Costa Building and Construction Trade Council has nominated Teston Shull to fill the Labor #1 seat and Terry Baldwin to fill Labor #1 Alternate seat. Their applications and letter of support are attached, as well as a third application from Charles Leonard. The terms for these seats will expire on December 31, 2022. 6 Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Teston Shull to the Labor #1 seat and Terry Baldwin to the Labor #1 Alternate seat on the Hazardous Materials Commission to complete the current terms that will expire on December 31, 2022. Fiscal Impact (if any): None. Attachments 2021 HazMat Commission Roster Candidate Application_Treston Shull_HazMat Commission Candidate Application_Terry Baldwin_HazMat Commission CC Building and Trades Council Nomination Letter_8/3/21 Candidate Application_Charles Leonard_HazMat Commission 7 * For identification purposes only CONTRA COSTA COUNTY HAZARDOUS MATERIALS COMMISSION 597 Center Avenue, Suite 200 Martinez CA 94553 2021 MEMBERSHIP ROSTER REPRESENTATIVES MEMBERS (ALTERNATES) EXPIRATION Business Seat #1 * West County Council of Industries * West County Wastewater District Fred Glueck Aaron Winer (A) December 31, 2022 December 31, 2022 Business Seat #2 * Industrial Association * Industrial Association Mark Hughes Amy McTigue (A) December 31, 2021 December 31, 2021 Business Seat #3 * Contra Costa Taxpayers Association * Contra Costa Taxpayers Association Don Bristol Marj Leeds (A) December 31, 2024 December 31, 2024 City Seat #1 * City of El Cerrito * City of San Ramon Gabe Quinto Dave Hudson (A) December 31, 2022 December 31, 2022 City Seat #2 * City of Martinez * City of Concord Mark Ross Edi Birsan (A) December 31, 2023 December 31, 2023 City Seat #3  City of Pleas ant Hill  City of Clayton Ken Carlson Peter Cloven December 31, 2024 December 31, 2024 8 * For identification purposes only Environmental Engineering Seat * GBR Smith Group * Innovex Environmental Management George Smith – Chair Ron Chinn (A) December 31, 2021 December 31, 2021 Environmental Justice Seat Sara Gurdian Heather Youngs (A) December 31, 2024 December 31, 2024 Environmental Organization Se at #1 * Richmond South Shoreline Area Community Advisory Group * Sierra Club Steven Linsley Lisa Park (A) December 31, 2024 December 31, 2024 Environmental Organization Seat #2 * Sierra Club * Sustainable Contra Costa Jonathan Bash Ed Morales (A) December 31, 2023 December 31, 2023 General Public Seat Vacant Tim Bancroft (A) December 31, 2023 December 31, 2023 Labor Seat #1 * Central Labor Council * Vacant Vacant (A) December 31, 2022 December 31, 2022 Labor Seat #2 * United Steelworkers - Lo cal 5 * United Steelworkers - Local 5 Jim Payne Tracy Scott (A) December 31, 2023 December 31, 2023 League of Women Voters Seat Marielle Boortz Madeline Kronenberg (A) December 31, 2024 December 31, 2024 Michael Kent, Executive Assistant (925) 313-6587 8/16/2021 9 10 11 12 Submit Date: Jun 29, 2021 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 4 Education Select the option that applies to your high school education * High School Diploma College/ University A Name of College Attended None Degree Type / Course of Study / Major Degree Awarded? Yes No College/ University B Name of College Attended None Degree Type / Course of Study / Major Terry A Baldwin Concord CA 94521 Terry A Baldwin 13 Degree Awarded? Yes No College/ University C Name of College Attended None Degree Type / Course of Study / Major Degree Awarded? Yes No Other schools / training completed: Course Studied IBEW training center Hours Completed Continuous Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Hazardous Materials Commission: Submitted Seat Name Labor Seat / Alternate Have you ever attended a meeting of the advisory board for which you are applying? Yes No If you have attended, how many meetings have you attended? Terry A Baldwin 14 Upload a Resume Please explain why you would like to serve on this particular board, commitee, or commission. As a Union Member and in leadership and a Family Man and father / grand father I feel it is time to give back to the community and with a seat I hope to be able to help out where I can.. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or community experience, including any advisory boards on which you have served. I am part of the membership development for IBEW local 302 and have been a member of Local 302 for over 26 years. When it comes to kids and family's Career days and Mentoring and Part of The wrestling Program for Collage Park for many years even after my own children's had graduated. Go where ever I am needed from west south and east Contra Costa County. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) n/a Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No Terry A Baldwin 15 If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Terry A Baldwin 16 17 Submit Date: Jul 06, 2021 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 4 Education Select the option that applies to your high school education * G.E.D. Certificate College/ University A Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No College/ University B Name of College Attended Degree Type / Course of Study / Major Charles G Leonard Vallejo CA 94591 Charles G Leonard 18 Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No Other schools / training completed: Course Studied 4yr Local 342 Steamfitter Apprenticeship Graduate Hours Completed 800 Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Hazardous Materials Commission: Submitted Seat Name Labor Seat Have you ever attended a meeting of the advisory board for which you are applying? Yes No If you have attended, how many meetings have you attended? Please explain why you would like to serve on this particular board, commitee, or commission. I am interested in taking a proactive and interactive approach in the short and long term handling and sustainable storage, removal, and transportation of hazardous waste in Contra Costa County. Charles G Leonard 19 Upload a Resume Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or community experience, including any advisory boards on which you have served. I am currently seated on the Contra Costa County Sustainability Commission. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) Please see attached resume. Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Charles G Leonard 20 Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Charles G Leonard 21 CHARLES LEONARD, JR. Residence: Vallejo, CA 94591 · Professional: UA Local 342, 935 Detroit Avenue, Concord, CA 94518-2501 chuckl@ua342.org EXPERIENCE 01/2019 – PRESENT AT LARGE COMMITTEE MEMBER, CONTRA COSTA COUNTY SUSTAINABILITY COMMISSION Implement the County’s climate action plan. 01/2019 – PRESENT BUSINESS REPRESENTATIVE, PLUMBERS & STEAMFITTERS LOCAL UNION 342 (UA LOCAL 342) Seek work for, represent, and protect the interests of the members of Plumbers & Steamfitters Local Union 342 Current Assignment: Representation of members working in Heavy Industrial projects in Contra Costa & Alameda Counties 01/2019 – PRESENT TRUSTEE, UA LOCAL 342 Protect the interests of participants of UA Local 342 Pension, Supplemental Pension, Health & Welfare, and Apprenticeship Training Trusts 08/1983 – PRESENT JOURNEYMAN STEAMFITTER & UNION MEMBER, UA LOCAL 342 In addition to those listed above, elected offices held over course of membership include: President, Vice President, Executive Board; Committees served on include: Negotiating Committee, Work Preservation Committee 01/2018 – 12/2018 PUBLIC SECTOR BUSINESS REPRESENTATIVE, UA LOCAL 342 Represent and protect the interests of the public sector members of UA Local 342 2016 – 2018 TRAINING INSTRUCTOR – LABOR HISTORY, UA LOCAL 342 JATC 2002 – 2016 TRAINING INSTRUCTOR – INDUSTRIAL CONTROLS, UA LOCAL 342 JATC & UA LOCAL 343 JATC EDUCATION 06/1986 CERTIFICATE OF COMPLETION, UA LOCAL 342 JATC COUNCIL DELEGATE Serving as a delegate for UA Local 342: Contra Costa Construction & Building Trades Council, Contra Costa Central Labor Council, Alameda Labor Council, Building Trades Council of Alameda County, State Building & Construction Trades Council of California 22 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:09/13/2021 Subject:Mental Health Commission Request to Modify Bylaws Pertaining to Vacancies and Recruitment Submitted For: Candace Andersen, District II Supervisor Department:Board of Supervisors District II Referral No.: IOC 21/5 Referral Name: Advisory Body Recruitment Presenter: Candace Andersen Contact: Julie Enea (925) 655-2056 Referral History: In the early spring of 2021 the Executive Committee of the Mental Health Commission (MHC) discussed the fact that its Bylaws were not consistent with the current practices of how members of the Board of Supervisors appoint Mental Health Commissioners. The MHC Bylaws were last amended in 2018. The current MHC Bylaws provide for the following: ARTICLE IV, SECTION 4. VACANCIES AND RECRUITMENT 4.1 Role of the Commission At the discretion of and to the extent requested by the Board, the Commission shall be involved in the recruitment and screening of applicants. When an application is received, the Commission will appoint an Ad Hoc Applicant Interview Committee, pursuant to Article VIII, Section 5.1. Following an interview by the Ad Hoc Applicant Interview Committee, it will forward its recommendation to the Commission. After Commission vote and approval, the recommendation for nomination of the applicant shall be forwarded to the appropriate member of the Board of Supervisors for that Supervisor's consideration. 4.2 Applications The Commission shall receive applications on an ongoing basis. 4.3 Commission Recommendation a) Pursuant to Article IV, section 1.2, the Commission shall, to the extent possible, recommend for appointment those persons who will assist the County in complying with the ethnic and demographic mandates in the Welfare & Institutions Code. b) To the extent possible, the Commission shall recommend for appointment applicants who have experience and knowledge of the mental health system, preferably in the County. 23 In practice, members of the Board of Supervisors interview applicants, ensure that they meet the requirements of Commission membership, and encourage them to attend MHC meetings prior to appointment. However, Supervisors have not recently requested that the Commission appoint an Ad Hoc Applicant Interview Committee or asked them to make recommendations for nominations. Supervisor Candace Andersen, the representative of the Board of Supervisors on the MHC, met with MHC Chair Graham Wiseman. It was agreed that the provision in the bylaws regarding an Ad Hoc committee making recommendations for appointment created confusion, and Supervisor Andersen suggested that the bylaws be amended to reflect the current practice. County Counsel prepared a draft amendment to the MHC Bylaws. At the June 2, 2021 meeting of the MHC, a discussion ensued regarding County Counsel’s draft amendment. Concern was expressed about achieving diversity and representation by consumers of mental health services, and effective orientation of prospective members to promote participation and commitment to the office. At the conclusion of the discussion, the MHC decided, on a split vote (4 Aye, 2 No, 3 Abstain), to send the attached letter to Supervisor Andersen requesting IOC consideration of a revision to what County Counsel had drafted. Only Sections 4.3 through 4.5 had recommended changes. On July 12th, the IOC considered a draft amendment to clear the confusion, to make the bylaws reflective of current practices by the Board of Supervisors, and to have this provision of the bylaws reflect changes to Welfare and Institutions Code sections 5604 and 5604.5. The Committee decided to hold off making recommendations to the Board of Supervisors pending input from the MHC on additional bylaws changes relating to Commissioner attendance. The Committee also asked for County Counsel guidance on the question of whether MHC seat names could be made more generic in an effort to avoid any stigma that may be associated with certain seats, namely the Consumer or Family Member seats. Referral Update: Vacancies and Recruitment On July 12, the IOC considered proposals from the MHC and Supervisor Andersen to modify the MHC bylaws associated governing Commissioner recruitment and appointment. MHC Proposal: 4.3 Commission Identification and Recruitment of Applicants a) Pursuant to Article IV, section 1.2, the Commission shall, to the extent possible, identify and encourage applicants who will assist the County in complying with the ethnic and demographic mandates in the Welfare & Institutions Code. b) To the extent possible, the Commission shall identify and encourage applicants who have experience and knowledge of the mental health system, preferably in the County 4.4 Each County Supervisor will encourage any applicant being considered for the Mental Health Commission to attend at least one Commission meeting prior to their appointment. Applicants are required to meet with the MHC Chair, MHC Vice Chair and/or ad-hoc committee prior to accepting position to ensure full understanding of the roles, responsibilities, and restrictions of being a Mental Health Commissioner. 4.5 Upon appointment by the District Supervisor, the Chair and Executive Committee of the Mental Health Commission shall coordinate appropriate training and orientation of all new24 Mental Health Commission shall coordinate appropriate training and orientation of all new commissioners. Supervisor Andersen's Counter-Proposal (as corrected below): Because the appointment process remains in the discretion of the Board of Supervisors, requiring applicants to meet with the MHC Chair, Vice Chair and/or ad-hoc committee is not recommended. The language below in Section 4.4 represents a compromise between the MHC proposal and the Board's discretion. The role of the Commission in recruitment of new commissioners is at the discretion of and to the extent requested by the Board of Supervisors. 4.3 Commission Identification and Recruitment of Applicants a) Pursuant to Article IV, section 1.2, the Commission shall to the extent feasible identify and encourage applicants who will assist the County in maintaining a Commission that represents and reflects the diversity and demographics of the County as a whole, as provided in the Welfare and Institutions Code. b) To the extent possible, the Commission shall identify and encourage applicants who have experience and knowledge of the mental health system, preferably in the County 4.4. In order for applicants being considered for the Mental Health Commission to have a better understanding of their potential role, responsibilities, and restrictions as a Commissioner, applicants are encouraged to attend at least one Commission meeting, as well as meet with the MHC Chair, MHC Vice Chair and/or the [insert formal name of the ad-hoc committee], prior to their appointment. 4.5 The Chair and Executive Committee of the Mental Health Commission shall coordinate appropriate training and orientation of all newly appointed commissioners. Attendance To ensure that active, appointed members continuously participate in their respective positions, the MHC is recommending additional revisions to its approved By-laws. The current bylaws of the MHC provide the following regarding attendance at MHC meetings. Article IV Section 2.1b SECTION 2. ATTENDANCE 2.1 Attendance requirements a) Regular attendance at Commission meetings is mandatory for all Commission members. 1) A member who is absent from four (4) regularly scheduled Commission meetings in any calendar year shall be deemed to have resigned from the Commission. In such event the former Commission member's status will be noted at the next scheduled Commission meeting and shall be recorded in the Commission 's minutes. The Chairperson shall, without further direction from the Commission , apprise the Board of Supervisors of the member 's resignation and request the appointment of a replacement. 2) Each Commissioner will ensure that when s/he attends Commission-sponsored meetings (excluding Commission and Commission Committee meetings) or activities representing her/himself as a Commissioner, s/he expresses only those views approved by the Commission. 25 Additional revisions proposed to the Mental Health Commission Bylaws are shown below. These revisions have been considered and approved across multiple meetings by the MHC and its Executive Committee, most recently at the September 1st Commission meeting, but have not yet been reviewed by County Counsel. A Commissioner's absence from a regularly scheduled Commission meeting may be excused in the case of an unforeseen, extraordinary circumstance, including but not limited to major illness, natural disaster, or civil unrest. Commissioners shall obtain consent from the Chair at least one day prior to the meeting, for any planned absences. Excused absences will be recorded in the meeting minutes as an "excused absence". A member who is absent from four regularly scheduled full Commission meetings in any consecutive twelve-month period, as opposed to calendar year, shall be deemed to have resigned from the Commission. Regular attendance of one standing Commission Committee, with the exception of Executive Committee, is mandatory for all Commission members.” i) “A member who is absent from four (4) regularly scheduled Commission Committee meetings in any consecutive 12-month period, shall be deemed to have resigned from the Committee. In such event the former Committee member's status will be noted at the next scheduled Committee meeting and shall be recorded in the Committee's minutes. The resigned member shall choose a different Committee on which to serve.” Seat Names On the question about whether the County is required to publicly identify which appointees are filling which specific seats on the MHC, pursuant to Government Code § 54972 (or the Maddy Act), each year the County is required to publish its Local Appointment Lists, which contains a “list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position.” See Gov’t Code § 54972(a), attached. Given the requirements of the Maddy Act, the County is required to publicly identify the name of each Commissioner whose term is about to expire, as well as the specific seat held by that Commissioner. The County, thus, cannot prevent the public from knowing who holds the Consumer or Family Member seats on the MHC. The Board, however, could consider using a code system when it appoints Commissioners. For example, the Board could refer to the code “District 3, Seat 2” when appointing a Commissioner to, for example, the Consumer Seat for that district. However, the Local Appointment List would need to reveal the code system to the public—i.e., disclose that “District 3, Seat 2” refers to the Consumer Seat for that district. And the code system would likewise need to be revealed at the recruitment stage; for example, the Notice of Vacancy could state that the Clerk of the Board is accepting applications for the “District 3, Seat 2 (Consumer)” position, or similar. Recommendation(s)/Next Step(s): CONSIDER changes to the Mental Health Commission bylaws pertaining to the Commissioner appointment process and to the proposed Attendance policy and DETERMINE action to be taken. Fiscal Impact (if any): 26 No fiscal impact. Attachments Government Code 54972 Appointive List June 2, 2021 Letter from Mental Health Commission requesting Bylaws Changes 27 GOVERNMENT CODE - GOV TITLE 5. LOCAL AGENCIES [50001 - 57607] ( Title 5 added by Stats. 1949, Ch. 81. ) DIVISION 2. CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 55821] ( Division 2 added by Stats. 1949, Ch. 81. ) PART 1. POWERS AND DUTIES COMMON TO CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 54999.7] ( Part 1 added by Stats. 1949, Ch. 81. ) CHAPTER 11. Local Appointments List [54970 - 54974] ( Heading of Chapter 11 amended by Stats. 1991, Ch. 669, Sec. 5. ) 54972. On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The list shall contain the following information: (a) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. (b) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position. (Amended by Stats. 1991, Ch. 669, Sec. 6.) 28 June 2, 2021 Dear Supervisor Candace Andersen, We respectively ask the Internal Operations Committee of the Contra Costa County Board of Supervisors to read and consider the Mental Health Commission’s suggestion to the bylaw regarding Section 4. VACANCIES AND RECRUITMENT. The following language presents 1) the text that you are requesting; and 2) the text that the Mental Health Commission is requesting as an alternative (note: highlighted text is what differs). Text Proposed by Supervisor Candace Andersen, District II SECTION 4. VACANCIES AND RECRUITMENT 4.1 Role of the Commission The role of the Commission in recruitment of new commissioners is at the discretion of and to the extent requested by the Board of Supervisors. 4.2 The Commission is encouraged to help identify and recruit qualified applicants to apply for any vacancies on the Commission. 4.3 Commission Identification and Recruitment of Applicants a) Pursuant to Article IV, section 1.2, the Commission shall, to the extent possible, identify and encourage applicants who will assist the County in complying with the ethnic and demographic mandates in the Welfare & Institutions Code. b) To the extent possible, the Commission shall identify and encourage applicants who have experience and knowledge of the mental health system, preferably in the County 4.4 Each County Supervisor will encourage any applicant being considered for the Mental Health Commission to attend a Commission meeting prior to their appointment. 4.5 Upon appointment, the Chair and Executive Committee of the Mental Health Commission shall coordinate appropriate training and orientation of all new commissioners. Text Proposed by the Mental Health Commission: SECTION 4. VACANCIES AND RECRUITMENT 4.1 Role of the Commission The role of the Commission in recruitment of new commissioners is at the discretion of and to the extent requested by the Board of Supervisors. 4.2 The Commission is encouraged to help identify and recruit qualified applicants to apply for any vacancies on the Commission. 29 Letter to Supervisor Andersen June 2, 2021 Page 2 4.3 Commission Identification and Recruitment of Applicants a) Pursuant to Article IV, section 1.2, the Commission shall, to the extent possible, identify and encourage applicants who will assist the County in complying with the ethnic and demographic mandates in the Welfare & Institutions Code. b) To the extent possible, the Commission shall identify and encourage applicants who have experience and knowledge of the mental health system, preferably in the County 4.4 Each County Supervisor will encourage any applicant being considered for the Mental Health Commission to attend at least one Commission meeting prior to their appointment. Applicants are required to meet with the MHC Chair, MHC Vice Chair and/or ad-hoc committee prior to accepting position to ensure full understanding of the roles, responsibilities, and restrictions of being a Mental Health Commissioner. 4.5 Upon appointment by the District Supervisor, the Chair and Executive Committee of the Mental Health Commission shall coordinate appropriate training and orientation of all new commissioners. Will you please honor the fact the Commission is currently not reflective of the diversity of the client population in the county? We would like to ensure we are following the guidelines of Executive Order No. 13985 Advancing Racial Equity and Support for Underserved Communities through the Federal Government (pg 7009 - 7013), signed into law January 20, 2021 by President Joseph R. Biden Jr., as well as the Recruitment of Board/Commission Members, WIC 5604 (a) (1), and Best Practices for Local Mental/Behavioral Health Boards and Commissions 2020, rev.1 (pg. 24, Best Practices, 2020). We realize that the Board of Supervisors is inundated with responsibilities of the county and Mental Health Commissioners are ready and willing to take on the task of recruiting, orienting/interviewing, and making recommendations to the Board of Supervisors for candidates to fill open seats on this Commission. Sincere Regards, Contra Costa County Mental Health Commission 30 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:09/13/2021 Subject:REVIEW OF ADVISORY BODY APPLICATION FORM Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: IOC 21/13 Referral Name: ADVISORY BODY APPLICATION FORM Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056 Referral History: The Clerk of the Board, on August 4, received a request from Supervisor Gioia to add back the job experience portion of the advisory body application form and to harmonize the PDF and Online application forms. The current application form was approved in 2018, at which time the Board of Supervisors had approved the removal of the job experience section because informal feedback from members of the public, County staff and Supervisors indicated that the pre-2018 application had seemed more like a job application, was unnecessarily lengthy, didn't capture desired information, and was off-putting to prospective applicants. Referral Update: The County's current advisory body application form is offered in two formats: as a PDF form and as an online form through Granicus. Applications can be submitted digitally either online through Granicus or by email to the Clerk of the Board or staff. Applications can also be submitted in paper format to the Clerk of the Board offices in-person, or by mail. The current application appears as two pages in PDF form as opposed to the pre-2018 version which appeared as four pages. The current form does not specifically capture current or past employment history but, rather, requests a description of the applicant's qualifications and volunteer experience, and invites applicants to attach a resume if desired. The majority of Bay Area counties do not capture employment history through the application form. Some capture current employment and employment contact information. Recommendation(s)/Next Step(s): Modify the current form to additionally capture: 31 Modify the current form to additionally capture: current employer, job title and length of employment. Past relevant employment experience can be addressed within the current request for qualifications. relevant occupational licenses possessed by the applicant. name and occupation of the applicant's spouse, for conflict of interest purposes. if the applicant is a veteran of the U.S. Armed Forces. how long the applicant has resided/worked in Contra Costa County. whether or not the applicant has any obligations that might affect his/her attendance at scheduled meetings. Attachments Contra Costa County Advisory Body Application 2021 Advisory Body Application Forms from Other Bay Area Counties 32 Please return completed applications to: Clerk of the Board of Supervisors 1025 Escobar Street, 1st Floor Martinez, CA 94553 or email to: ClerkofTheBoard@cob.cccounty.us Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) Contra Costa County THIS FORM IS A PUBLIC DOCUMENT Do you work in Contra Costa County? Please check one: Yes No Home Address - Street City Zip Code Phone (best number to reach you)Email Resident of Supervisorial District (if out of County, please enter N/A): If Yes, in which District do you work? BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION First Name Last Name Please check one: Yes No I would like to be considered for appointment to other advisory bodies for which I may be qualified. I am including my resume with this application: Have you ever attended a meeting of the advisory board for which you are applying? Other Training Completed: Seat Name No Yes No No Course of Study/Major Degree AwardedColleges or Universities Attended High School Diploma CA High School Proficiency Certificate G.E.D. Certificate EDUCATION Check appropriate box if you possess one of the following: Yes Yes Yes No Board, Committee, or Commission Name Pl ease check one: Yes No If Yes, how many? Please explain why youwould like to serve on this particular board, committee, or commission. 33 Are you currently or have you ever been appointed to a Contra Costa County advisory board? Please check one: Yes No If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving: 1025 Escobar Street, 1st Floor Martinez, CA 94553 Submit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great- grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law, mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above. 8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors Member. 1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. THIS FORM IS A PUBLIC DOCUMENT Please check one: Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships? Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed below or Resolution No. 2011/55). List any volunteer and community experience, including any boards on which you have served. Important Information Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at ClerkofTheBoard@cob.cccounty.us Signed: Date: I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. If Yes, please list the Contra Costa County advisory board(s) on which you have previously served: Please check one: Yes No If Yes, please identify the nature of the relationship: 34 Boards & Commissions Applications from Bay Area Counties Alameda County ........................................................................................................................ 2 Marin County ............................................................................................................................. 4 Napa County .............................................................................................................................. 7 San Francisco County/City ..................................................................................................... 12 San Mateo County ................................................................................................................... 15 Santa Clara County ................................................................................................................. 17 Sonoma County ...................................................................................................................... 21 Solano County ......................................................................................................................... 24 35 County of Alameda Boards, Commissions and Committees Application Please print in ink or type this document. This document may be used to apply for a new appointment or to be reappointed to a Board, Commission or Committee. Please answer each question as completely as possible. I understand that I am obligated to be complete and truthful in providing information on this application. I understand that all of the information disclosed by me in this application may be subject to public disclosure. Name: (Last)(First) (Middle Int.) 1.Home Address:City: Zip Code: 2.Home Phone:Work/Day Phone: 3.Employer/Business Name: City 4.E-mail:Fax: 5.Mailing Address (if different from home address): 6.Supervisorial District in which you reside: 7.Name of the Board, Commission or Committee to which you are applying for appointment/reappointment: 8.Please explain why you wish to serve on this Board/Commission/Committee: 9.Please list prior/current appointments to other Alameda County Boards/Commissions/Committees: Return to Table of Contents 36 County of Alameda Boards, Commissions and Committees Application Page 2 10. Volunteer experience: 11. Resume enclosed: Yes No PLEASE NOTE: A. Appointees serve a maximum of 12 consecutive years on a Board/Commission/Committee; B. All appointees shall be residents of the County of Alameda unless such residency requirement is waived by a majority vote of the members of the Board of Supervisors; and C. Government Code §87100. No public official at any level of state or local government shall make, participate in making or in any way attempt to use his official position to influence a governmental decision in which he knows or has reason to know he has a financial interest. I understand that appointed members to Boards/Commissions/Committees may be required by State Law and County Ordinance to file a Financial Disclosure Statement (Statement of Economic Interest, Form 700) as part of the appointment process. Applicant’s Signature Date Please return the completed application to the Board District Office, Agency or Department recommending the Board/Commission/Committee appointment. Information regarding Alameda County Boards and Commissions and membership is available on the Alameda County website: http://www.acgov.org/clerk/vacancy.htm P:\BDS.Comm\Board_Comm Application2 REVISED 4/05 37 8/4/2021 Boards and Commissions Application Form https://forms2.marincounty.org/lc/content/MarinProfiles/BoardApplicationForm.html 1/5 All fields marked with an * are required. PERSONAL INFORMATION EMPLOYMENT INFORMATION Please fill the following form. APPLICATION FOR APPOINTMENT TO BOARDS AND COMMISSIONS APPOINTED BY THE MARIN COUNTY BOARD OF SUPERVISORS *Board Name:Select One *As representative of Supervisorial District #:and/or At Large: *I am at least 18 years of age. *First Name: *Last Name: *Home Address: *City/Town: *Zip Code: *Type:Remove Phone*Phone Number: Add Phone *Email Address: Employed Retired Not Employed *Present Occupation: *Employer's Name: *Employer's Address: *City/Town: *State: *Zip Code: *Phone Number: Return to Table of Contents 38 8/4/2021 Boards and Commissions Application Form https://forms2.marincounty.org/lc/content/MarinProfiles/BoardApplicationForm.html 2/5 * Summary of Qualifications for Position: Text will be limited to 2500 characters. (Please add attachments for additional information if necessary.) Show Remaining Characters 2500 * Reasons for Applying: Text will be limited to 2000 characters. (Please add attachments for additional information if necessary.) Show Remaining Characters 2000 * Please describe how you would help support excellence in public service and help the County effectively respond to the needs of the diverse residents we serve: Text will be limited to 1500 characters. (Please add attachments for additional information if necessary.) Show Remaining Characters 1500 * Please describe your experience in engaging with members of all races, people from a wide variety of ethnic and socioeconomic backgrounds, and people with disabilities: Text will be limited to 1500 characters. (Please add attachments for additional information if necessary.) Show Remaining Characters 1500 39 8/4/2021 Boards and Commissions Application Form https://forms2.marincounty.org/lc/content/MarinProfiles/BoardApplicationForm.html 3/5 To attach additional information to this application, click the "Attach File" button. Limit: 3 Allowable file types: doc, docx, xls, xlsx, txt, pdf, jpg, jpeg, bmp, gif, tif, tiff Maximum file size: 5 MB per attachment NOTE: This application will remain valid for a period of one year. If you wish information on requirements for positions, or on the status of your application, please contact the Clerk of the Board of Supervisors. To submit this application to the Board of Supervisors, click the "Submit" button. Marin County is an Equal Opportunity Employer and Volunteer Center. Minorities, women and individuals with disabilities are strongly encouraged to apply. Please list any organizations of which you are an officer or an employee which is funded by or provides services to county government: Text will be limited to 600 characters. (Please add attachments for additional information if necessary.) Show Remaining Characters 600 Attach File 1 Remove Attach File 2 Remove Attach File 3 Remove How did you hear about this opening? If Other, please specify: Submit 40 County of Napa Boards & Commissions *Denotes a required field Application for Appointment to Board, Commission, Committee, Task Force or Position Applicants appointed by the Board of Supervisors will be required to take an oath of office. All applications will be kept on file for one year from the date of application. Public Records Act Applications are public records that are subject to disclosure under the California Public Records Act. Information provided by the applicant is not regarded as confidential except for the addresses and phone numbers of references and the applicant's personal information including home and work addresses, phone numbers and email address. Form 700 Conflict of Interest Code California Fair Political Practices Website (https://www.fppc.ca.gov/) Please note that appointees may be required by state law and county conflict of interest code to file financial disclosure statements. Which boards would you like to apply for? You may select up to 1 * Please select a Board Category of Membership for Which You Are Applying * ! None selected Return to Table of Contents 41 City *State * Employer *Job Title * Occupation * Profile First Name * Middle Initial Last Name * Email Address * Home Address * Postal Code * Which supervisorial district do you reside in? * To find your supervisorial district go to https://www.countyofnapa.org/2051/Find-my-supervisor- and-district (https://www.countyofnapa.org/2051/Find-my-supervisor-and-district) and enter your address. Primary Phone * Home Education/Experience 42 Name and occupation of spouse within the last 12 months, if married. (For conflict of Interest purposes) Resume Upload a Resume Choose file Accepted file types: RTF, DOC, DOCX, PDF, TXT, JPG, JPEG, GIF, PNG Letter of Recommendation or Supplemental Attachments Choose file accepted formats: doc, docx, rtf, txt, and pdf Professional or occupational license, date of issue, and expiration including status References: Provide names and phone numbers of 3 individuals who are familiar with your background. 43 Community Participation Please explain your reasons for wishing to serve and, in your opinion, how you feel you could contribute. * Nature of activity and community location Other County Board/Commission/Committee on Which You Serve/Have Served Public Actions that may impact Credit Rating (List all court or other public administration actions impacting your credit rating within the past ten (10) years) Electronic Signature Agreement I declare under penalty of perjury that the foregoing is true and correct. * Yes No 44 View as PDF/Print (/boards/forms/647/apply/2392741.pdf?code=7fcbeaea-8f7e-402d-800b- 134dfedb3a3f&no_redaction=true) Save for later Withdraw (/boards/forms/647/apply/2392741?code=7fcbeaea-8f7e-402d-800b-134dfedb3a3f) Submit Please Agree with the Following Statement * By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date. I Agree * Electronic Signature (First M. Last) * Date * 45 BOARD of SUPERVISORS City Hall 1 Dr. Carlton B. Goodlett Place, Room 244 San Francisco, CA 94102-4689 Tel. No. 554-5184 Fax No. 554-5163 TDD/TTY No. 544-5227 Application for Boards / Commissions / Committees / Task Forces INSTRUCTIONS AND INSTRUCTIONS San Francisco is a diverse city with a wide range of people and issues affecting it. In order to take advantage of the extensive experience and knowledge available in the city, various Boards, commissions, Committees, and Task Forces have been formed to bring that knowledge together. These groups and their membership requirements are established through legislation from local, state, and/or federal government. In addition to setting up the purpose and goals of the various groups, the governing legislation outlines the type of person, in terms of desirable skills and/or knowledge, who can contribute his/her knowledge and perspective. In this manner, a group of San Franciscans, who are representative of the city, can be active participants in addressing issues affecting the entire city. If you are interested in serving the City and County of San Francisco, the following procedures are provided: 1.A list of vacancies and expected vacancies, with their qualifications, can be found at the Office of the Clerk of the Board of Supervisors, at the San Francisco Main Public Library, and online on the Board of Supervisors' website (http://www.sfbos.org/vacancy). Please review this list for positions of interest for which you may qualify. 2.Submit an application (http://www.sfbos.org/vacancy_application) (Be sure that you list the appropriate seat number(s) and/or category/categories for which you are applying.) (We request applications be received ten (10) days before the scheduled hearing.) 3.If the seat(s) you are applying for is vacant and requires the Board of Supervisors' confirmation, the Rules Committee will schedule your application for review. All applicants will be expected to appear before the Rules Committee to speak on their qualifications and answer questions from the Supervisors. (There are no set instructions on what you are expected to tell the Rules Committee. However, a brief description of how your qualifications distinguish you from other applicants, reasons for your interest in the subject, or a short discussion of why you feel you would make a good candidate is appropriate.) 4.The Rules Committee may or may not make a recommendation for appointment. If a recommendation is made by the Rules Committee, the recommendation is forwarded to the Board of Supervisors for approval. It generally takes approximately 15 days, from the date the Rules Committee makes their recommendation for appointment, for the person to become officially appointed. 5.Depending on the type of organization, a new appointee may need to take an Oath of Office. If there are no vacancies, your application will be retained for one year. If any openings occur during this time, your application will be submitted to the Rules Committee for review. If you have any further questions, please contact the Rules Committee Clerk at (415) 554-5184. However, if you require detailed information concerning the operations of a particular Board, Commission, Committee, or Task Force, please contact the organization in question directly. Return to Table of Contents 46 Board of Supervisors City and County of San Francisco 1 Dr. Carlton B. Goodlett Place, Room 244 (415) 554-5184 FAX (415) 554-5163 BOS-Appointments@sfgov.org Application for Boards, Commissions, Committees, & Task Forces Name of Board, Commission, Committee, or Task Force: Seat # (See Vacancy Notice for Descriptions): District: Name: Home Address: Zip: Home Phone: Occupation: Work Phone: Employer: Business Address: Zip: Business E-Mail: Home E-Mail: Pursuant to Charter, Section 4.101(a)(2), Boards and Commissions established by the Charter must consist residents of the City and County of San Francisco who are 18 years of age or older. For certain bodies, the Board of Supervisors can waive the residency requirement. Check All That Apply: Resident of San Francisco: Yes  No  If No, place of residence: 18 years of age or older: Yes  No  Pursuant to Charter, Section 4.101(a)(1), please state how your qualifications represent the communities of interest, neighborhoods, and the diversity in ethnicity, race, age, sex, sexual orientation, gender identity, types of disabilities, and any other relevant demographic qualities of the City and County of San Francisco: Education: 47 Business and/or professional experience: Civic Activities: Have you attended any meetings of the Board/Commission to which you wish appointment? Yes  No  Appointments confirmed by the Board of Supervisors require an appearance before the Rules Committee. Once your application is received, the Rules Committee Clerk will contact you when a hearing is scheduled. (Please submit your application 10 days before the scheduled hearing.) Date:______________Applicant’s Signature: (required) ______________________________ (Manually sign or type your complete name. NOTE: By typing your complete name, you are hereby consenting to use of electronic signature.) Please Note: Your application will be retained for one year. Once completed, this form, including all attachments, become public record. FOR OFFICE USE ONLY: Appointed to Seat #:_________ Term Expires:_______________ Date Seat was Vacated: _________________ 48 County Government Center 400 County Center, 1st Floor Redwood City, CA 94063 www.smcgov.org APPLICATION FOR BOARDS, COMMISSIONS AND COMMITTEES Name of Board, Commission, or Committee: Postmark or file by: Position Applying For: Special Requirements (if any): RESIDENT OF SAN MATEO COUNTY Information provided on this application is public information and may be made available to other applicants, members of the press, or the general public. Applicants selected will be required to complete the Annual Statement of Economic Interests (Form 700) or an Acknowledgement of Financial Conflict of Interest Law Form. Would you be able to attend night meetings? Day meetings? Either? __________ NAME ___________________________________________________ PHONE ___________________ ADDRESS ________________________________________________ CITY _____________________ ZIP ________________ PRESENT EMPLOYER ____________________________________________ POSITION ______________________ ADDRESS __________________________________________ CITY ___________________________ ZIP _________________ E-MAIL ________________________ EDUCATIONAL BACKGROUND _________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ARE YOU A VETERAN OF THE U.S. ARMED FORCES? Yes_______________ No _______________ YEARS OF SERVICE: _________________________________________________________________ BRANCH OF SERVICE: _______________________________________________________________ --PLEASE COMPLETE OTHER SIDE-- Return to Table of Contents 49 PLEASE PROVIDE THE CHARACTER OF YOUR DISCHARGE FROM MILITARY SERVICE (I.E., HONORABLE, GENERAL UNDER HONORABLE CONDITIONS, ETC.): ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ EMPLOYEE AND/OR PROFESSIONAL EXPERIENCE _______________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ CIVIC AND VOLUNTEER ACTIVITIES (Please include any present or past membership on County or City board, committees, as well as participation in the activities of community groups or organizations) ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ WHY ARE YOU SEEKING THIS APPOINTMENT? (Please include in your response any qualifications/special interest related to this position which may not have been covered) ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ HOW DID YOU BECOME AWARE OF THE OPENING? ______________________________________ _____________ ____________________________________________________________ Date Signature This application may remain on file for six months from the date of submission. PLEASE COMPLETE AND RETURN TO: County Manager’s Office 400 County Center Redwood City, CA 94063 Attn: Sherry Golestan, Deputy Clerk of the Board 50 8/4/2021 applicationadvisoryappointment - New Form https://www.sccgov.org/forms/home/_layouts/FormServer.aspx?XsnLocation=/forms/home/cob/ApplicationAdvisoryAppointment.xsn&DefaultItemOpen=1 1/4 County of Santa Clara Office of the Clerk of the Board of Supervisors County Government Center, East Wing 70 West Hedding Street San Jose, California 95110-1770 (408) 299-5001 FAX 298-8460 TDD 993-8272 Web site: http://www.sccgov.org/sites/bos/cob Megan Doyle Application for Advisory Appointment Clerk of the Board New! The County of Santa Clara provides reimbursement to appointed Commissioners for family care expenses during the time spent performing their official County duties. For additional information please contact the Office of the Clerk of the Board at 408-299-5001. Applicant must be a resident of Santa Clara County. Title: Select... Submit Date: *Last Name: Middle Name: *First Name: *Address: City: State: Zip: *Home Phone: Cell Phone: Business Phone: E-mail Address: Fax No. How long have you been a resident of the County of Santa Clara? Years Months *In which supervisorial district do you live? Select... Don't know which district you live in? Use our online District Lookup Application 8/4/2021 Return to Table of Contents 51 8/4/2021 applicationadvisoryappointment - New Form https://www.sccgov.org/forms/home/_layouts/FormServer.aspx?XsnLocation=/forms/home/cob/ApplicationAdvisoryAppointment.xsn&DefaultItemOpen=1 2/4 *Are you currently an appointed member of a Santa Clara County Board/Commission/Committee? Yes No *Are you a County employee? Yes No Occupation Education (check all that apply): High School College Degree Master Degree Doctoral Degree Other 　 *On which Advisory Board, Commission or Committee would you like to serve? Why do you want to become a member of a County Advisory Board or Commission? Please list your qualifications thought applicable for appointment. 52 8/4/2021 applicationadvisoryappointment - New Form https://www.sccgov.org/forms/home/_layouts/FormServer.aspx?XsnLocation=/forms/home/cob/ApplicationAdvisoryAppointment.xsn&DefaultItemOpen=1 3/4 Are there any interests or activities that you wish to bring to attention of the Board of Supervisors? Do you have any obligations that might affect your attendance at scheduled meetings? This space is provided for any additional information you may have about yourself or the position being sought. 53 8/4/2021 applicationadvisoryappointment - New Form https://www.sccgov.org/forms/home/_layouts/FormServer.aspx?XsnLocation=/forms/home/cob/ApplicationAdvisoryAppointment.xsn&DefaultItemOpen=1 4/4 Please provide three references: Reference 1 Name: Reference 2 Name: Address Line 1: Address Line 1: Address Line 2: Address Line 2: Phone:Phone: 　 Reference 3 Name: Application expires 2 years from date submitted. *How did you learn about this vacancy?Address Line 1: Address Line 2: Phone: Submit 54 Sonoma County, CA Boards & Commissions Application Form City *State * Select Language Powered by Translate (https://translate.google.com) *Denotes a required field Profile First Name *Middle Initial Last Name * Email Address * Home Address * Postal Code * What district do you live in? * Primary Phone * Home Alternate Phone Home Return to Table of Contents 55 Employer Job Title Occupation Which Boards would you like to apply for? * Please select a Board Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? Upload a Resume Choose file Accepted file types: RTF, DOC, DOCX, PDF, TXT, JPG, JPEG, GIF, PNG Please Agree with the Following Statement * ! None selected 56 Gender View as PDF/Print (/boards/forms/589/apply/2392684.pdf?code=e5456711-c048-42a8-9a21- d24a7200d972&no_redaction=true) Save for later Withdraw (/boards/forms/589/apply/2392684?code=e5456711-c048-42a8-9a21-d24a7200d972) Submit You agree that the following information provided above is truthful. I Agree * Demographics Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. 57 SOLANO COUNTY BOARD OF SUPERVISORS 675 Texas Street, Suite 6500, Fairfield, CA 94533 Application for Membership on Advisory Board, Council, Committee or Commission (Feel free to attach additional information, resume, biography, etc) APPLICATION FOR MEMBERSHIP ON:__________________________________________________________________________________ (Name of Board, Council, Committee or Commission) IF THIS BOARD, COUNCIL, COMMITTEE OR COMMISSION CALLS FOR A SPECIFIC TYPE OF MEMBER, PLEASE INDICATE THE POSITION FOR WHICH YOU ARE APPLYING:___________________________________________________________________________ NAME:______________________________________________________________________________________________________________ RESIDENCE ADDRESS:_______________________________________________________________________________________________ BUSINESS ADDRESS:_________________________________________________________________________________________________ PHONE NUMBERS: (HOME)____________________________________________ (BUSINESS)____________________________________ SUPERVISORIAL DISTRICT IN WHICH YOU RESIDE (please check one): 1_____ 2_____ 3_____ 4_____ 5_____ WILL YOU BE AVAILABLE TO ATTEND BOARD/COUNCIL/COMMITTEE/COMMISSION MEETINGS REGULARLY: _____________ MEMBERSHIPS IN OTHER ORGANIZATIONS (list name and address):________________________________________________________ _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ PLEASE PROVIDE A BRIEF DESCRIPTION OF YOUR EMPLOYMENT & EDUCATIONAL HISTORY (Resume may be attached): _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ REFERENCES (list 3-5):________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ AS A MEMBER OF THIS BOARD/COUNCIL/COMMITTEE/COMMISSION, WHAT MIGHT YOU HOPE TO ACHIEVE: _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ AS A MEMBER OF THIS BOARD/COUNCIL/COMMITTEE/COMMISSION, WHAT DO YOU THINK YOU MIGHT CONTRIBUTE TO HELP IT FULFILL ITS MISSIONS AND GOALS: __________________________________________________________________________ _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ APPLICANT SIGNATURE:________________________________________________________________ DATE:___________________ Return to Table of Contents 58 INTERNAL OPERATIONS COMMITTEE 7. Meeting Date:09/13/2021 Subject:Small Business Enterprise & Outreach Program and Local Bid Preference Program Reports for Jul-Dec 2020 Submitted For: Brian M. Balbas, Interim Public Works Director/Chief Engineer Department:Public Works Referral No.: IOC 21/1; 21/4 Referral Name: Small Business Enterprise and Outreach Programs; Local Bid Preference Program Presenter: Cindy Shehorn, Purchasing Services Manager Contact: Cindy Shehorn (925) 957-2491 Referral History: Contra Costa County values the contributions of small business and has developed programs to assist in soliciting and awarding contracts to the SSE community. The Board of Supervisors adopted these programs to enable small and local businesses to compete for a share of the County's purchasing transactions. The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SSE) Program applies to: (1) County-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less. The objective of the program is to award at least 50% or more of the total eligible dollar base amounts to SBEs. A Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5 must be: Independently owned and operated business, which is not dominant in its field of operation; The principal office of which is located in California, the officers of which are domiciled in California, and which together with affiliates, has 100 or fewer employees; And have average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three tax years, or a manufacturer with 100 or fewer employees. Reporting Requirements It is the responsibility of each County department to track and compile the data on these purchasing activities so a countywide report can be provided to the Board of Supervisors. The Internal Operations Committee has responsibility for evaluating the semi-annual reports and making recommendations to the Board on program policies and reporting. The Board receives reports in six-month increments, with the last report submitted to the Board for the period ending June 2020. Attachment A constitutes the report due for the time period of July 1 - December 31, 2020. Referral Update: The table below summarizes the attached department activity on a countywide basis. July – December 2020 ACTIVITY TYPE: Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total 59 Professional/Personal Services 391 152 38.9%$76,013,460 $6,217,403 8.2% Purchasing Transactions 1,008 293 29.1%$20,008,707 $5,342,257 26.7% Construction Contracts 0 0 0%$0 $0 0% While the County did not achieve the 50% goal, this information shows the County directed more than $11.5 million in qualifying transactions to SBE firms during the six-month reporting period, achieving a 38.9% award rate for professional/personal services transactions and a 29.1% award rate for purchasing transactions. No construction contracts were reported in this period. It is worth noting that the SBE participation goals of surrounding agencies are typically in the 20-25% range. By that measure, Contra Costa County’s reported activity is below that threshold for professional/personal services, and above that range for purchasing transactions. The following departments are commended for achieving 50% or more program compliance this reporting period: Professional/Personal Services: Clerk Recorder-Elections, Conservation and Development, County Administrator - Clerk of the Board, District Attorney and Probation Purchases: Agriculture, Clerk Recorder-Elections, County Counsel, and Treasurer-Tax Collector Of particular note, the following Departments are to be commended for achieving a 100% award rate for qualifying professional services contracts: Clerk of the Board and District Attorney. County Counsel should also to be commended for achieving a 100% award rate for qualifying purchasing transactions. Department/Activity Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total Clerk Recorder - Elections Professional/Personal Services 14 5 35.7%$230,398 $164,711 71.5% Purchasing Transactions 31 13 41.9%$385,285 $260,173 67.5% 60 Conservation and Development Professional/Personal Services 8 6 75%$310,945 $190,945 61.4% County Administrator - Clerk of the Board Professional/Personal Services 2 2 100%$146,080 $146,080 100% District Attorney Professional/Personal Services 1 1 100%$88,943 $88,943 100% Probation Professional/Personal Services 37 14 37.8%$314,407 $158,137 50.3% Agriculture Purchasing Transactions 10 5 50%$133 $80 60.2% County Counsel Purchasing Transactions 1 1 100%$5,902 $5,902 100% Treasurer – Tax Collector Purchasing Transactions 13 4 30.8%$125,321 $71,025 56.7% E-Outreach Report In order to encourage the use of small, local, and disadvantaged businesses, the County's E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be solicited online. For this period, there were 27 bids totaling $12,771,923 that fell within the parameters of the program. The data specific to electronic solicitations is developed and provided by the Purchasing Division of the Public Works Department, and reflects outreach to small, women-owned, minority-owned, local, disabled veteran-owned, and disadvantaged business enterprises. During this reporting period, 27 bids were conducted using the BidSync e-outreach site. Notifications were sent to 121,984 businesses, of which 30.4% are considered a small, local, or disadvantaged business enterprises. E-Outreach July 1, 2020 – December 31, 2020 Number of Solicitations 27 Total Notifications 121,984 Dollar Value $12,771,923 BUSINESS CATEGORY Notifications Percentage of Total MBE - Minority Business Enterprise 7,084 6.2% WBE - Women Business Enterprise 6,424 5.3% SBE - Small Business Enterprise 20,369 14.5% LBE - Local Business Enterprise 1,140 0.7% DVBE - Disabled Veteran Business Enterprise 116 0.1% DBE – Disadvantaged Business Enterprise 6,083 3.6% Total 41,216 30.4% Local Business Preference For opportunities exceeding $25,000, the Local Business Preference Program allows for local businesses to submit a new offer if within 5% of the lowest bidder. There were no instances of the Bid Preference utilized in this reporting period. Dollar Value Awarded to Local and Bay Area Businesses The dollar value of Purchase Orders issued for the period was $20,008,707. The dollar value awarded to Contra Costa County businesses was $3.6 million. The value awarded to other Bay Area businesses was 23.1% or $4.6 million. This represents Contra Costa County’s contribution to the local economy. Contra Costa County $3,683,089 18.4% Other Bay Area Counties $4,631,222 23.1% Other $11,694,396 58.5% 61 Total $20,008,707 100% Conclusion The County has demonstrated continued commitment to achieving the 50% goal for participation by SBE firms in contract and purchasing activities. While the data for some departments is below this threshold, departments are showing interest in increasing the percentage of awarded contracts. Instruction is being provided on the search features of the purchasing system, to assist in identifying businesses in the small, local, women, minority, veteran and disadvantaged business categories. Recommendation(s)/Next Step(s): ACCEPT the Small Business Enterprise, Outreach, and Local Bid Programs Report, reflecting departmental program data for the period July 1 through December 31, 2020. Fiscal Impact (if any): None. This is an informational report. Attachments Attachment A: SBE Report Jul-Dec 2020 62 63 64 65 66