HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 03082021 - Internal Ops Agenda Pkt
INTERNAL OPERATIONS
COMMITTEE
MARCH 8, 2021
10:30 A.M.
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Meeting ID: 825 5809 2550
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Conference code: 845965
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Supervisor Candace Andersen,Chair
Supervisor Diane Burgis, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the February 8, 2021 IOC meeting.
(Julie DiMaggio Enea, IOC Staff)
4. CONSIDER staff recommendation to reopen the recruitment for the At-Large Alternate
#1 seat on the Contra Costa County Fire Protection District Advisory Fire Commission.
(Julie Enea, County Administrator's Office)
5. CONSIDER recommending to the Board of Supervisors the appointment of Amy
McTigue to the Business Seat Alternate #2 seat on the Hazardous Materials
Commission to complete the current term that will expire on December 31, 2021.
(Michael Kent, Health Services Department)
6. RECEIVE the 2019/20 annual report from the Public Works Director on the Internal
Services Fund and status of the County's Vehicle Fleet. (Carlos Velasquez, Fleet
Services Manager)
7. RECEIVE report and recommendations on language interpretation services at Board of
Supervisors meetings. (Jami Morritt, Chief Assistant Clerk of the Board of Supervisors)
1
8. CONSIDER accepting and approving the 2021/21 Triennial Review Phase I Report
and recommendations. (Lauren Hull, Clerk of the Board's Office)
9.The next meeting is currently scheduled for April 12, 2021.
10.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor,
Martinez, during normal business hours. Staff reports related to items on the agenda are also
accessible on line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 655-2056, Fax (925) 655-2066
julie.enea@cao.cccounty.us
2
INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:03/08/2021
Subject:RECORD OF ACTION FOR THE FEBRUARY 8, 2021 IOC MEETING
Submitted For: Monica Nino, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 655-2056
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the February 8, 2021 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the February 8, 2021 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT Record of Action for the February 8, 2021 IOC Meeting
3
INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
February 8, 2021
Supervisor Candace Andersen,Chair
Supervisor Diane Burgis, Vice Chair
Present: Candace Andersen, Chair
Diane Burgis, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees:Sandra Bewley, Auditor's Office; Joanne Bohren, Auditor's Office; Amalia
Cunningham, DCD; Kristin Sherk, DCD; Cheryl Sudduth; Lea Castleberry, District III
Supervisor's Office; Deidre Hodgers, DCD; John Kopchik, DCD Director; Tony Bravo;
Melika Panbehchi; Linda Olvera
1.Introductions
Chair Andersen called the meeting to order at 10:33 a.m. and invited
attendees to introduce themselves.
2.Public comment on any item under the jurisdiction of the Committee and not on
this agenda (speakers may be limited to three minutes).
The following individuals spoke during the public comment period
regarding language interpretation at Board of Supervisors meetings: Tony
Bravo, Melika Panbehchi, Linda Olvera and Chery Sudduth.
Following public comment, Chair Andersen directed staff to add language
to the board agendas regarding the availability of Spanish interpretation
and closed captioning at board meetings. She requested that an
announcement with the same information be prepared and made available
to Supervisors when reaching out to constituents. She also requested a
follow-up report from the Clerk of the Board's Office at the March 8 IOC
meeting.
3.RECEIVE and APPROVE the Record of Action for the November 9, 2020 IOC
meeting.
The Record of Action for the November 9, 2020 IOC meeting was approved
as presented.
DRAFT
4
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
4.ACCEPT report on the Auditor-Controller's audit activities for 2020 and
APPROVE the proposed schedule of financial audits for 2021.
Sandra Bewley presented the staff report, which the Committee accepted
and approved. The Committee directed staff to forward the report to the
Board of Supervisors for information.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
5.APPROVE recommendations for the adoption of bylaws of the Affordable
Housing Finance Committee and DIRECT the Department of Conservation and
Development to prepare a staff report on the Committee’s recommendation of the
adoption of bylaws for the next practicable Board of Supervisors meeting.
Kristin Sherk presented the staff report, which the Committee approved.
DCD will prepare an order for Board consideration in preparation for a
summertime recruitment.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
6.APPROVE the proposed 2021 Committee meeting schedule and work plan, or
provide direction to staff regarding any changes thereto.
Approved as recommended except that the Committee requested a
follow-up report on March 8 from the Clerk of the Board's Office on
language interpretation at Board meetings.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
7.APPROVE the proposed recruitment plan and schedules to fill public member or
At Large seat vacancies on certain Board advisory bodies, commissions and
committees.
Approved as recommended.
AYE: Chair Candace Andersen
Vice Chair Diane Burgis
8.The next meeting is currently scheduled for March 8, 2021.
The Committee confirmed the next meeting date of March 8, 2021.
DRAFT
5
9.Adjourn
Chair Andersen adjourned the meeting at 11:04 a.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 655-2056, Fax (925) 655-2066
julie.enea@cao.cccounty.us
DRAFT
6
INTERNAL OPERATIONS
COMMITTEE 4.
Meeting Date:03/08/2021
Subject:INTERVIEW CANDIDATES FOR THE CONTRA COSTA FIRE
PROTECTION DISTRICT ADVISORY COMMISSION
Submitted For: Monica Nino, County Administrator
Department:County Administrator
Referral No.: IOC 21/5
Referral Name: Advisory Body Recruitment
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting
applicants for selected advisory bodies of the Board. This policy requires an open recruitment for
all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC
personally conduct interviews of applicants for At Large seats on several boards, committees, and
commissions including the Contra Costa County Fire Protection District Advisory Commission.
The Contra Costa County Fire Protection District Advisory Fire Commission includes ten (10)
seats that are appointed by the Contra Costa County Board of Supervisors: Five (5) Supervisors
District seats, Two (2) At-Large seats, and Three (3) At-Large Alternate seats.
The Advisory Fire Commission's purpose is to review and advise on annual operations and capital
budgets, review Fire District expenditures; advise the Fire Chief on district service matters; and
serve as liaison between the Board of Supervisors and the community served by the fire district.
Referral Update:
The Commission is seeking to fill a vacancy in the At-Large Alternate #1 seat for a term that will
expire on June 30, 2024. Five applications were received, but three of the five applicants neither
reside nor work in the District and so are not eligible. The two eligible applicants are incumbents
of the District II (Matthew Guichard) and III (Michael Daugelli) seats, whose terms will expire on
June 30, 2021.
Recommendation(s)/Next Step(s):
DIRECT staff to reopen the recruitment for the At-Large Alternate #1 seat on the Contra Costa
County Fire Protection District Advisory Fire Commission.
Attachments
7
Attachments
Outreach Flyer_CCCFPD Advisory Fire Commission_Jan 2021
Current Commission Roster
Candidate Application_Michael Daugelli_CCCFPD
Candidate Application_Matthew Guichard_CCCFPD
8
Contra Costa County
County Administrator’s Office • 1025 Escobar St., 4th Floor • Martinez, CA 94553 • www.contracosta.ca.gov
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea, 925-655-2056
January 15, 2021 julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE ADVISORY FIRE COMMISSION?
The Contra Costa County Board of Supervisors is seeking an individual to serve as an At Large
Alternate member of the Contra Costa County Fire Protection District’s (CCCFPD) Advisory Fire
Commission. The Commission is responsible for confirming cost of abatement reports;
conducting weed abatement appeal hearings; approving surplus equipment declarations;
reviewing CCCFPD operations and budget reports; and advising the Fire Chief on District service
matters. The Commission also serves as a liaison between the Board of Directors and the
community and may be asked to perform other duties by the Board of Directors. Applicants
must reside or work within the boundaries of the Fire District to be considered for the
appointment.
Regular meetings of the Advisory Fire Commission are held on the second Monday of even-
numbered months at 7:00 p.m. in Concord. The appointment will be to complete the current
term ending on June 30, 2024. Commissioners are not compensated.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925)
335-1900 or visiting the County webpage at https://www.contracosta.ca.gov/3418.
Applications should be returned to the Clerk of the Board of Supervisors, 1025 Escobar St., 1st
Floor, Martinez, CA 94553, no later than 5:00 p.m. on Friday, February 12, 2021. Applications
can also be emailed to ClerkoftheBoard@cob.cccounty.us .
Applicants should plan to be available for public interviews on Monday, March 8, 2021. Due to
COVID-19, interviews will likely be conducted telephonically. Further information about the
Advisory Fire Commission can be obtained by contacting Latonia Ellingberg at lelli@cccfpd.org
or (925) 941-3300 x1200 or by visiting the website https://www.cccfpd.org/advisory-fire-
commission.
# # # #
9
Contra Costa County, CA
Contra Costa County Fire Protection District - Advisory Fire
Commission
Position At-Large 1
Michael Egan
3rd Term Jul 01, 2020 - Jun 30, 2024
Position At-Large 2
Richard (Tom) Chapman
2nd Term Jul 01, 2018 - Jun 30, 2022
Position At-Large Alternate #2
Walter Fields
2nd Term Jul 01, 2020 - Jun 30, 2024
Position At-Large Alternate #3
Clayton Laderer
1st Term Dec 17, 2019 - Jun 30, 2022
Position District I
Erel M Betser
1st Term Feb 27, 2018 - Feb 27, 2022
Position District II
Matthew Guichard
1st Term Jul 01, 2017 - Jun 30, 2021
Board Roster
Contra Costa County Fire Protection District - Advisory Fire Commission Page 1 of 2
10
Position District III
Michael Daugelli
1st Term Oct 08, 2019 - Jun 30, 2021
Position District IV
Debra Galey
2nd Term Jul 01, 2019 - Jun 30, 2023
Position District V
Richard S. Nakano
1st Term Dec 10, 2019 - Dec 31, 2023
Position At-Large Alternate #1
Vacancy
Contra Costa County Fire Protection District - Advisory Fire Commission Page 2 of 2
11
I Print Form I
Please return completed applications to:
Contra
Costa
County
Clerk of t~oard of Supervisors
1025 Escob~eet, 1st Floor
Martinez, CA 94553
··-
or email to: ClerkofrheBoard@cob.cccounty.us
BOARDS. COMMITTEES. AND COMMISSIONS APPLICATION
First Name Last Name
~I ]d _____ J _c ....... Y-"--/!_r£~L::s:;;;....._ ___ ____.I I DA u'3 E z; ~I;
ess City Zip Code I I AP7 10QJ ,~2l~e.....,~--=--3.---!17 ..........
P ione (best nu re Email ..
I 1 I
Resident of Supervisoriai District: I J
EDUC ATION Check appropriafi!.bpx if you possess one of the following:
[±j7High School Diploma LJCA High School Proficiency Certificate oG.E.D. Certificate
Course of Study/Major Degree Awarded
D Yes D No
Other Training Completed:
Board, Committee or Commission Name Seat Name IC, C, c, ~e:r£/tefecTtP(\}fiJvli:ifY -1 _CD_h_JLt_/_zS--/lJ_;t::J_C._tt_'" ----
Have you ever attended a meeting of the advisory board for which you are applying?
D No JJQ_ Yes If yes, how many? -I --,-0--------
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: D Yes
I would like to be considered for appointm¢to other advisory bodies for which I may be qualified.
Please check one: E' Yes D No
THIS FORM IS A PUBLIC DOCUMENT
12
Are you currently or have you ever been ap_rted to a Contra Costa County advisory board?
Please check one: YYes D No
List any volunteer and community experience, including any boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 201~
Please check one: D Yes ~
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county,~uch as rants, contracts, or
other economic relationships?
Please check one: D Yes No
.--~~~~~~~~~~~~~-
1 f Yes, please identify the nature of the relationship:
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
Signed:
f my pght to serve o ard, c mmittee, or commission in Contra Costa County. !!
. Date: ! / ,2-'J !__?-/ ~IC-~~~~~~~~~~~ ~ J
oard@cob.cccounty.us OR Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Questions about this application? Contact the Clerk of the Board at {925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
THIS FORM IS A PUBLIC DOCUMENT
13
I Pri nt Form I
JA~ 2 5 2021
Please return completed applications to:
Contra
Costa
County
CLERK BOARD OF SUPERVISORS
CONTRA COSTA C0. Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
BOARDS. COMMITTEES. AND COMMISSIONS APPLICATION
First Name Last Name
I Matthew I Guichard
Home Address -Street City Zip Code
I Walnut Creek 194597
Phone (best number to reach you) Email
I
District:
EDUCATION Check appropria~x if you possess one of the following: llJ High School Diploma LJCA High School Proficiency Certificate oG.E.D. Certificate
Colleges or Universities Attended Course of Study /Major Degree Awarded
Cal State University English Ii Yes D No
UOP McGeorge School of Law Doctor of Jurisprudence Ii Yes D No
Salzburg University, Austria lnt'I Law Ii Yes D No
Other Training Completed: I
Board, Committee or Commission Name Seat Name I Advisory Fire Commission .... 1D_is_tr_ic_t2 _________________ _.
Have you ever attended a meeting of the advisory board for which you are applying?
D No Ii Yes If yes, how many? ,...., C--u-rr-en_t_C-om-m-is-sio_n_e_r ------,
Please explain why you would like to serve on this particular board, committee, or commission.
I have been both an alternate and regular commissioner for a number of years. I enjoy it.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application}
I am experienced as a commissioner. As a Deputy DA i reviewed and filed numerous arson
cases. I worked with the fire investigators. As a lawyer i have reviewed and revised the
Commission bylaws. I have been the president and chair of many boards.
I am including my resume with this application:
Please check one: D Yes Ii No
I would like to be considered for appointment to other advisory bodies for which I ~ay be qualified.
Please check one: D Yes II No
THIS FORM IS A PUBLIC DOCUMENT
14
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Ii Yes D No
List any volunteer and community experience, including any boards on which you have served.
Child Assault Prevention Board; Cancer Society Board; Inns of Court Board and Former President;
Youth Homes Board; Yours Humanly Board; Rotary Club of Walnut Creek Board; Walnut Chamber
of Commerce Board and Current Chair; Youth baseball, softball and soccer coach.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
Please check one: D Yes Ii No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
Please check one: Ii Yes D No
If Yes, please identify the nature of the relationship: I Contract with County as Hearing Officer
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is public;ly accessible. I understand and agree that misstatements and/or ommissions of material fact may
mmittee, or commission in Contra Costa County.
(-14-~/
Submit t ard of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
Questions about this application? Contact the Clerk of the Board at {925) 655-2 000 or by email at
ClerkofTheBoard@cob.cccounty.us
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
THIS FORM IS A PUBLIC DOCUMENT
15
INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:03/08/2021
Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS
MATERIALS COMMISSION
Submitted For: Anna Roth, Health Services Director
Department:Health Services
Referral No.: IOC 21/5
Referral Name: Advisory Body Recruitment
Presenter: Michael Kent, Exec Asst to the
Commission
Contact: Michael Kent (925)
313-6712
Referral History:
In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that
applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a
Board Committee. The IOC made a determination that it would delegate the screening and
nomination of Hazardous Materials Commission candidates to the Commission, for review by the
IOC.
The Hazardous Materials Commission was established in 1986 to advise the Board, County Staff
and the mayor’s council members, and staffs of the cities within the County, on issues related to
the development, approval and administration of the County Hazardous Waste Management Plan.
Specifically, the Board charged the Commission with drafting a Hazardous Materials Storage and
Transportation Plan and Ordinance, coordinating the implementation of the Hazardous Materials
Release Response Plan and inventory program, and to analyze and develop recommendations
regarding hazards materials issues with consideration to broad public input, and report back to the
Board on Board referrals.
Below is the current HMC Roster:
Referral Update:
Peter Dahling, who held the Business Seat #2 Alternate position, resigned on February 13, 2021.
The Clerk of the Board posted this vacancy on February 19, 2021. The bylaws of the Commission
provide that Business Seat #2 and its alternate be nominated by the Industrial Association of
Contra Costa County, screened by the Internal Operations Committee and appointed by the Board
of Supervisors. The Industrial Association of Contra Costa County nominated Amy McTigue for
the Business Seat #2 Alternate position. Her application and letter of support are attached. The
term for this seat expires on December 31, 2021.
Recommendation(s)/Next Step(s):
16
RECOMMEND to the Board of Supervisors the appointment of Amy McTigue to the Business
Seat Alternate #2 seat on the Hazardous Materials Commission to complete the current term that
will expire on December 31, 2021.
Fiscal Impact (if any):
None.
Attachments
IACCC Amy McTigue Letter Nomination for Haz Mat Commission
Candidate Application_Amy McTigue_HMC
Amy McTigue Financial Relationships Disclosure
Amy McTigue Resume
Hazardous Materials Commission Roster_2-25-21
17
February 22, 2021
Mr. Michael Kent
Hazardous Materials Ombudsman
Contra Costa Health Services
597 Center Avenue, Suite 110
Martinez, CA 94553
Dear Mr. Kent
The Industrial Association of Contra Costa County would like to recommend Amy
McTigue from Stantec for the Business Seat #2 Alternate on the Hazardous Materials
Commission. Amy has lived and worked in Contra Costa County for over 30 years.
She is currently a Principal Engineer and Vice President at Stantec in Walnut Creek.
Amy has been a Board member on the Industrial Association of Contra Costa County
for the past 4 years, and is also a member of the Society of Women Engineers, and the
Association of Women in Water, Energy & Environment. She is well connected and
respected in the business community, and would be a terrific addition to the Hazardous
Materials Commission.
Please let me know if you have any questions.
Mark Hughes
Executive Director
Industrial Association of Contra Costa County
(707) 656-1765
cc: IACCC Board of Directors
18
Please return completed applications to:
Clerk of the Board of Supervisors
1025 Escobar Street, 1st Floor
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
First Name Last Name
Home Address - Street City Zip Code
Phone (best number to reach you)Email
Resident of Supervisorial District:
EDUCATION Check appropriate box if you possess one of the following:
High School Diploma CA High School Proficiency Certificate G.E.D. Certificate
Course of Study/Major Degree Awarded
Yes No
Yes No
Yes No
Other Training Completed:
Board, Committee or Commission Name Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
No Yes If yes, how many?
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: Yes No
I would like to be considered for appointment to other advisory bodies for which I may be qualified.
Please check one: Yes No
Contra
Costa
County
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
Colleges or Universities Attended
THIS FORM IS A PUBLIC DOCUMENT
Amy McTigue
Lafayette 94549
2
Univeristy of California, Irvine Civil Engineering
University of California, Berkeley Geotechnical Engineering
40 hour HAZWOPER with 8 hour refresher training current for 30 years
Hazardous Material Comimission Business Seat 2 Alternate - Industrial Association
I have lived and worked in Contra Costa County for over 30 years. My career has been as an environmental
consultant working on many different types of contaminated land projects. So this committee aligns well with my
interests and experience. As a Board member for the IACCC, I have been involved with many issues that impact
Contra Costa County's industrial manufacturing community. I am very interested in participating on the commission
and learning about and supporting hazardous waste issues that arise in Contra Costa County.
I am a licensed civil engineer working for Stantec in Walnut Creek, California. I have worked as an environmental
consultant for over 30 years in Contra Costa County. I currently manage Stantec's remediation practice in Northern
California. I have held HAZWOPER certification for my entire career, and I have supported industrial, municipal and
federal clients with many different types of contaminated land issues, including hazardous waste sites. I have
participated on the Board of the Industrial Association of Contra Costa County for over 4 years, working with local
manufacturers. My resume is attached and includes additional information about my specific experience.
Print Form
19
Martinez, CA 94553
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Yes No
List any volunteer and community experience, including any boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Signed: Date:
1025 Escobar Street, 1st FloorSubmit this application to: ClerkofTheBoard@cob.cccounty.us OR Clerk of the Board of Supervisors
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
Questions about this application? Contact the Clerk of the Board at (925) 655-2000 or by email at
ClerkofTheBoard@cob.cccounty.us
THIS FORM IS A PUBLIC DOCUMENT
I have been a board member for the Industrial Association of Contra Costa County for the past 4 years, representing
Stantec (a consulting firm with an office in Walnut Creek, CA). I have been involved with Girl Scouts for 13 years as
a troop co-op leader, assistant leader, and in various other roles. I was involved with Boy Scouts and Cub Scouts for
about 12 years in various positions including secretary and merit badge leader for the boy scout troop, but this
volunteer role ended about 5 years ago. I have periodically volunteered at the Contra Costa County Food Bank.
See attached page for details.
2/22/2021
20
Amy McTigue, PE
Contra Costa County – Boards, Committees and Commissions Application
Response to “Do you have any financial relationships with the county, such as grants, contracts or other
economic relationships?”
Stantec holds the following:
Contra Costa County Public Works contract. Note that Stantec has not been awarded any
work under this existing contract.
Contra Costa Transportation Authority contract
Contra Costa Water District contract
City of Richmond United States Environmental Protection Agency (USEPA) Brownfield Grant,
with Contra Costa County serving as a Coalition member on the project. However, the
County will enter a Memorandum of Agreement with the City for that project and our direct
client will remain Richmond vs. the County.
I reached out to my colleagues in local offices to identify the above. I have included all contracts and
grants that I am aware of, but this list may not be all inclusive. I am not involved in any of the contracts
or with the grant.
21
* denotes projects completed with other firms
Amy McTigue PE
Principal Engineer, Vice President
31 years of experience · Walnut Creek, California
Ms. McTigue is a Principal Engineer and Vice
President for Stantec. She currently manages
Stantec’s remediation practice in Northern California,
with more than 80 staff located in 7 offices. With more
than 31 years of experience, she has been involved in
numerous large and small projects for industrial,
government, and municipal clients. Her experience
includes overseeing projects conducted at a California
refinery by the historical environmental liability work
group, including current and past Refinery owners; the
projects include investigations, designs and/or closure
of 12 historical waste sites under Title 27 regulations.
She has designed covers for closure of landfills,
written closure and post-closure maintenance plans,
developed detailed closure drawings and
specifications, observed landfill closure construction
activities for compliance with plans and specifications,
prepared post-closure monitoring plans for closed
landfills, and overseen post-closure operations and
maintenance. Her expertise also includes remedial
investigation/feasibility studies (RI/FSs), remedial
design, construction, and due diligence support during
property acquisition and divestitures. Ms. McTigue has
been involved in the design of soil vapor extraction,
bioventing, dual phase vapor extraction, and
groundwater extraction and treatment systems. She
has extensive project management, construction
management, client management and business
management experience.
EDUCATION
MS/MSc, Civil and Geotechnical Engineering, University
of California, Berkeley, California, 1993
BS/BSc, Civil Engineering, University of California, Irvine,
California, 1990
REGISTRATIONS
Professional Engineer #C54377, State of California
MEMBERSHIPS
Board Member, Industrial Association of Contra Costa
County
Member, Society of Women Engineers
Member, Association of Women in Water, Energy &
Environment
PROJECT EXPERIENCE
ENVIRONMENTAL SITE REMEDIATION
Marathon On-Call Technical Support | Tesoro | Martinez,
California | 2007-Ongoing | Program Manager
Amy oversees a Stantec project team at the Marathon
Martinez Refinery. The project team is responsible for
overseeing projects conducted by the historical liability
group including LNAPL management and reporting,
groundwater compliance monitoring and evaluation,
Waste Management Unit (WMU) characterization, closure
design and construction, and operations and maintenance
(O&M) of closed WMUs. Amy reviews and comments on
reports, communicates project information to Refinery
staff, identifies project areas requiring Refinery input,
oversees construction projects. and coordinates with other
contractors performing work. Role: Program Manager
Assessment of Environmental, Regulatory and Financial
Liabilities for Southern California Refinery and Logistical
Assets | Southern California | 2011-2014 | Principal
Engineer
The assessment program involved detailed evaluations of
existing and potential environmental conditions at a large
number of facilities that store and distribute crude oil,
refined products, and other chemicals. Properties included
a refinery, 9 terminals, and hundreds of miles of pipelines.
Assessment of state and federal regulations addressing
the mitigation and restoration of identified environmental
conditions were conducted so that regulatory and financial
impacts on facility operations for corrective actions and
post-closure work could be accurately estimated. The
project included a summary report documenting
environmental findings and estimating costs for
remediation, system upgrades, and operations and
maintenance. Amy worked with the client to develop
presentation slides summarizing the findings, which were
used to present to upper management of the client
organization. Environmental liability support was provided
to the client through the establishment of environmental
reserves and the first annual update to the reserves. Role:
Principal Engineer
22
* denotes projects completed with other firms
Assessment of Environmental, Regulatory and Financial
Liabilities for Southern California Refinery and Logistical
Assets | Tesoro | 2015 | Principal Engineer
The assessment program involved detailed evaluations
of existing and potential environmental conditions at a
California Refinery. Project included evaluation of tank
and pipeline assets at the Refinery; the client was
preparing to drop-down the assets from the Refining
branch to the Logistics branch of the company. The
project included a summary report documenting
environmental findings and estimating costs for potential
liabilities, including system upgrades, and operations and
maintenance. Presentation slides were prepared to
summarize the findings, which were presented to
management of the client organization.
Active Class II Surface Impoundment Evaluation |
Refinery, California | 2004-2007 | Project Manager/Lead
Engineer
The Active Class II Pond evaluation included a detailed
site investigation to characterize the ponds and evaluate
compliance with California Code of Regulations (CCR)
Title 27 construction standards. The impoundments cover
a cumulative 128 acres of land and have a holding
capacity of approximately 220 million gallons of
wastewater. The site investigations included installation
of soil borings within the pond bottoms and berms and
installation of perimeter wells. Soil and groundwater
samples were collected for chemical evaluation, and soil
samples were also collected for geotechnical samples. A
second phase of investigations focused on additional
geotechnical characterization of the berms and
underlying native materials. The Active Class II Surface
Impound Evaluation Report included geologic and
hydrogeologic conditions of the impoundments and
geotechnical calculations which were used to evaluate
the compliance of the impoundments with regulations.
Role: Project Manager/Lead Engineer
Data Gaps Assessment and Investigations | Southern
California | 2003-2005 | Project Manager
Ms. McTigue oversaw compilation of site history and
environmental data for sites at a historical testing facility.
The existing site data and available facility records were
assessed to determine if nature and extent of potential or
known chemical impacts could be assessed adequately
in the RFI reports for the sites in the various reports. Data
gaps were identified and presented and summarized for
the client and other responsible parties. Field
investigations were scoped and detailed proposals were
developed for the data gaps investigations. Ms. McTigue
managed the field investigation team and data
management teams during the investigations and
through completion and upload to the client data
management system.
Remedial Investigation Report | Southern California |
2003-2005 | Project Manager
Ms. McTigue managed the RFI report for a group of three
sites at a testing facility in Southern California. The report
documented chemical use at each of the sites and
summarized available chemical data for each of the
chemical use areas. Historical data and historical site use
were evaluated and data gaps were identified. Work plans
were prepared to prepared and investigations were
conducted to close the identified data gaps. Historical
investigation results were summarized and evaluated
along with the data gaps investigation. Risk assessments
were performed for each of the sites. The report
recommended chemical use areas for consideration in the
Corrective Measures Studies (CMS) report.
Vapor-Enhanced Extraction System Optimization | Viavi
(formerly Optical Coating Laboratory and JDS Uniphase) |
Santa Rosa, California | 2002-2004 | Project Manager
Groundwater and vapor sampling was performed for the
Vacuum-Enhanced Extraction (VEE) System periodically
from 2000 to 2004. All available system operation and
maintenance (O&M) and sampling data was summarized
in the VEE System Performance report (2003), and
recommendations to enhance system operation were
presented. VEE system performance data is summarized
annually, and system operation optimization
recommendations are made annually.
River/Napa Creek Flood Protection Project | U.S. Army
Corps of Engineers | Napa, California | 2001-2004 |
Project Manager/Design Engineer
Amy was the project manager and lead design engineer
for a restoration project along the Napa River that
included petroleum-impacted facilities/sites, primarily
former bulk fuel terminal facilities. These sites were in the
area requiring soil excavation to construct flood and
marsh plain terraces for the Flood Project, so the USACE
combined flood protection improvement and remedial
action for this portion of the Flood Project. Field studies
and design assessments were performed prior to
preparation of the remedial design. The design included
haul roads, staging areas, demolition, marsh/floodplain
grading, and hydraulic containment during construction.
Site work included installation of 2,300 lineal feet of sheet
pile extending 40 feet below surface and above high tide
water level in the Napa River. A 1,000 gallon per minute
(gpm) de-watering and water treatment system dewatered
the area behind the sheet pile wall, removing, treating and
discharging 50 MG of contaminated water. Water turbidity
and hydrocarbons were controlled with silt curtains and oil
booms and were monitored daily in the field for regulatory
compliance. A total of 237,000 CY of soil were excavated,
including 102,000 CY that was beneficially reused. The
terracing effort involved substantial civil grading to
complete a bi-level area including a marsh plain terrace
that was designed as a tidal zone which is saturated twice
per day and a flood plain terrace. Role: Project
Manager/Design Engineer
23
* denotes projects completed with other firms
Napa River/Napa Creek Flood Protection Project,
Consolidated Remedial Action Plan | Napa County Flood
Control District | Napa, California | 2000-2001 | Project
Engineer
Ms. McTigue was the project engineer for a restoration
project along the Napa River that included petroleum-
impacted sites, primarily former bulk fuel terminal
facilities. The U.S. Army Corps of Engineers (USACE)
and the Napa County Flood Control and Water
Conservation District (NCFCWCD) implemented flood
management features along a 7-mile stretch of the Napa
River through and south of the City of Napa as part of the
Napa River/ Napa Creek Flood Protection Project
(Project). About a half mile stretch of the project included
nine properties in the area of current and former bulk fuel
facilities. Because these sites were in the area requiring
soil excavation to construct flood and marsh plain
terraces the flood protection improvement and soil
remediation efforts were conducted simultaneously with
regulatory oversight from USEPA Region 9. Stantec
proposed and negotiated the contaminant clean-up levels
for the project with the USEPA. NCFCWCD prepared a
Consolidated Remedial Action Plan (RAP) with support
from Stantec. The RAP described the conceptual
remedial action approach, as part of the Flood Project
terracing. The work included a Pre-Construction Site
Investigation field program, preparation of volumes
estimates, cost estimates, and a 3-year project schedule.
Our work supporting NCFCWCD included presentations
to the public, regulatory agencies and property owners,
which was essential to negotiations during land
acquisition for the project.
George Air Force Base Landfill Post-Closure
Maintenance Plans, USAF PA/RD DO50 | Air Force
Center for Environmental Excellence | Victorville,
California | 1998 | Design Engineer
Ms. McTigue prepared the Long-Term Monitoring and
Maintenance Plan for the landfill in accordance with Title
27 regulations. The plan included requirements for
monitoring and maintenance of the landfill cover-integrity,
and for groundwater monitoring. The cover-integrity
requirements included descriptions of the landfill site
inspections, maintenance and repairs, reporting
requirements, and five-yearly iso-settlement maps.
Culvert Assessment and Improvements | Tosco Refining
Company | Port Costa, California | 1996-1997 | Design
Engineer
Ms. McTigue performed a surface water hydrology
assessment to evaluate the hydraulic capacity of an
existing 36-inch diameter culvert section that extends
under a railway line. She evaluated various options for
repairing or replacing the culvert section so that
hydrocarbon product that was entering the stormwater
system from between the joints in the existing culvert
would be sealed outside of the culvert. A cured-in-place
pipe (CIPP) was selected as the preferred alternative for
repairing the culvert.
Presidio of San Francisco, Landfill Design Summary
Report | U.S. Army Corps of Engineers | San Francisco,
California | Project Engineer
Project Engineer for the Presidio of San Francisco Landfill
Design Summary Report. Researched historical
documents and records to determine site history and
usage. Historical topographical maps were used to
estimate landfill boundaries and volumes of waste in
Microstation.
Presidio of San Francisco Building 637 Corrective Action
Plan | U.S. Army Corps of Engineers | San Francisco,
California | 1998-1999 | Project Engineer
Ms. McTigue prepared a corrective action plan (CAP) for
a former gasoline station site. The CAP utilized local
regulatory guidance that has not been applied at many
military installations in the San Francisco Bay Area. The
guidance recommended the implementation of a "low-risk"
approach for evaluating fuel-contaminated groundwater at
the site. This approach resulted in the recommendation of
a groundwater monitoring program to protect receptors in
a nearby wetlands. Ms. McTigue also evaluated various
treatment alternatives for the fuel-contaminated soil
remaining at the site.
Fort Irwin Landfill Closure and Post-Closure Maintenance
Plans | U.S. Army Corps of Engineers | Fort Irwin,
California | 1998-1999 | Design Engineer
Ms. McTigue was the design engineer for the CERCLA
closure of two abandoned landfills (FTIR-02 and FTIR-04)
at Fort Irwin, California. The selected remedial action for
the landfill sites included the installation of a 2-foot native
soil cover. CAD tools were used to generate the grading
maps for the landfills and to optimize the cut and fill
operations in order to reduce cost. She performed
watershed modeling and designed perimeter drainage
channels to control surface water run-on and run-off. She
prepared the Closure and Post Closure Maintenance
Plan, including detailed design drawings and
specifications.
Stockpile Closures | Exxon | Benicia, California | 1996-
1997 | Design Engineer
Ms. McTigue was the design engineer for a stockpile site
closure at the Exxon Refinery in Benicia, California. She
designed and wrote specifications for soil covers,
drainage channels, erosion control blankets, and
revegetation. Site grading plans were designed using
CAD tools. Remedial action at one site included grading
to reduce the potential for erosion, and installing a topsoil
cover; the other site was graded to reduce erosion, and a
compacted clay layer and topsoil layer was installed. Site
drainage was controlled through terraces, cap channels,
perimeter channels, erosion control blankets, and
revegetation. Ms. McTigue performed construction
observation with periodic site visits to document that
closure activities were conducted in accordance with
project plans and specifications, and the City of Benicia
Grading Permit requirements. Following construction
activities, she prepared a closure documentation report,
including as-built drawings.
24
* denotes projects completed with other firms
Removal Action at Installation Restoration Program Sites
1, 4 and 11 | Department of the Navy, Navy Facilities
Engineering Command | Point Mugu, California | 1996-
1997 | Engineer
Ms. McTigue was the project engineer for closure of two
sites at NAWS Point Mugu, California. The sites included
a landfill (Site 1) and a maintenance/storage yard (Site
4). The selected removal action for the landfill was
construction of a riprap wall to protect further erosion of
the shoreline and contamination of the lagoon with landfill
materials. Additionally, a new storage yard was
constructed on the landfill. The selected removal action
for the maintenance/storage yard was excavation of the
metals- and PCB-contaminated soil. Upon completion of
the removal action, the maintenance/storage yard was
demolished, and a mud flat, sand island, marsh and tidal
creek was constructed at the site to provide wetlands
habitat for endangered bird species. Ms. McTigue
prepared the Site 1 removal action plan and designed the
riprap wall and storage yard. She also prepared the limits
of excavation and sampling drawings for Site 4 and
participated in the design of the wetlands habitat.
George Air Force Base Operable Unit 3 Feasibility Study
| Air Force Center for Environmental Excellence |
Victorville, California | 1996-1997 | Design Engineer
Ms. McTigue was involved in the conceptual design of
two bioventing systems and one soil vapor extraction
(SVE) system at George AFB. The bioventing systems
were designed to remove hydrocarbons and BTEX
constituents from vadose zone soils. The SVE system
was designed to remove hydrocarbons, BTEX
constituents, and TCE from vadose zone soils. She also
prepared the work plans for the construction and closure
of the treatment systems. The work plans included a
remediation and management plan, site preparation plan,
spill and discharge control plan, emission control plan,
excavation plan, transportation plan, and demobilization
and closure plan.
George Air Force Base Landfill Closure and Post-Closure
Maintenance Plans | Air Force Center for Environmental
Excellence | Victorville, California | 1995-1996 | Design
Engineer
Ms. McTigue was the design engineer for CERCLA
closure of five landfills at George Air Force Base (AFB),
California. The selected remedial action for two of the
landfill sites included the installation of a 2-foot native soil
cover. The selected remedial action for the other three
sites was the rehabilitation of the existing soil covers to
provide at least a 12-inch soil cover. In order to reduce
infiltration into the landfills, the soil covers were designed
to promote surface water run-off by maintaining at least a
3 percent slope, and perimeter drainage controls were
designed to divert surface water run-on around the
landfill boundaries. Design objectives included
minimization of impact to surrounding vegetation and
habitat, and utilization of oversized drainage channels to
provide soil for the landfill covers. CAD tools were used
to generate the grading maps for the landfills and to
optimize the cut and fill operations in order to reduce
cost.
George Air Force Base Operable Unit 3 Feasibility Study |
Air Force Center for Environmental Excellence |
Victorville, California | 1995 | Project Engineer
Ms. McTigue conducted the pre-design for the expansion
of the OU 1 groundwater extraction, treatment and
disposal system. She analyzed groundwater modeling
results for 15 extraction, treatment, and disposal
scenarios and presented the results to the client and the
regulatory agencies. The modeling scenarios were
optimized to maximize TCE mass removal and to contain
the contaminant plume. She was involved in the design of
pipelines, pumps, and a percolation pond to discharge
treated effluent.
George Air Force Base Operable Unit 3 Remedial
Investigation | Air Force Center for Environmental
Excellence | Victorville, California | 1993-1996 | Engineer
Ms. McTigue was the primary author of the George AFB
Operable Unit (OU) 3 RI that consists of approximately 60
discrete sites. These sites include landfills, disposal sites,
waste pits, spill sites, fire training areas, and other
disturbed areas. She prepared site histories, discussions
and results of field investigations, and contamination
assessments. She was also involved in the vadose zone
contaminant transport modeling and the site-specific and
basewide human health risk assessments.
San Fernando Valley RI/FS | City of Los Angeles
Department of Water and Power | Glendale, California |
1991-1992 | Engineer
Ms. McTigue was a project engineer for the preparation of
RI/FSs for the Los Angeles Department of Water and
Power. She was involved in the preparation of one RI and
two FSs for two VOC-contaminated groundwater sites
located in Southern California. The FSs evaluated
groundwater extraction, treatment, and disposal options
for remediating VOC-contaminated groundwater. Ms.
McTigue was involved in the human health risk
assessments and the cost analyses for the various
remedial options. She also addressed regulatory and
client comments on the documents.
Site Remediation and Closure* | Shell Oil Company |
Vacaville, California | 1990 | Field Engineer
Ms. McTigue was the field engineer for a site
contaminated with petroleum hydrocarbons. The
remediation included the excavation of several thousand
cubic yards of overburden and contaminated soils. She
coordinated the excavation activities, the collection of
excavation verification samples, and the removal of one
leaking underground storage tank. Upon completion of the
excavation, the stockpiled soils were sampled and clean
soil was placed back into the excavation. Ms. McTigue
oversaw the backfilling of the excavation and the off-haul
of the contaminated soil. She also assisted in the
preparation of the closure report. The site was approved
by the agency for commercial development.
25
Contra Costa County, CA
Hazardous Materials Commission
Position Business Seat 1 - West Co. Council of
Industries
Fred Glueck
1st Term Feb 26, 2019 - Dec 31, 2022
Position Business Seat 1 Alt. - West Co. Council of
Ind.
Aaron Winer
1st Term Feb 26, 2019 - Dec 31, 2022
Position Business Seat 2 - Industrial Association
Mark Hughes
1st Term Feb 26, 2019 - Dec 31, 2021
Position Business Seat 3 - Contra Costa Taxpayers
Assoc.
Don Bristol
3rd Term Jan 01, 2021 - Dec 31, 2024
Position Business Seat 3 Alt. - Co. Co. Taxpayers
Assoc.
Marjorie Leeds
4th Term Jan 01, 2021 - Dec 31, 2024
Position City Seat 1
Gabriel Quinto
1st Term Feb 12, 2019 - Dec 31, 2022
Board Roster
Hazardous Materials Commission Page 1 of 4
26
Position City Seat 1 Alternate
David Hudson
1st Term Feb 12, 2019 - Dec 31, 2022
Position City Seat 2
Mark Ross
2nd Term Jan 01, 2020 - Dec 31, 2023
Position City Seat 2 Alternate
Edi Birsan
1st Term Jan 21, 2020 - Dec 31, 2023
Position Environmental Engineering Firms
George Smith
2nd Term Feb 27, 2018 - Dec 31, 2021
Position Environmental Engineering Firms Alternate
Ronald Chinn
2nd Term Feb 27, 2018 - Dec 31, 2021
Position Environmental Justice Representative
Sara J Gurdian
1st Term Nov 17, 2020 - Dec 31, 2024
Position Environmental Justice Representative
Alternate
Heather Youngs
1st Term Jan 01, 2021 - Dec 31, 2024
Position Environmental Organizations Seat 1
Stephen Linsley
3rd Term Jan 01, 2021 - Dec 31, 2024
Hazardous Materials Commission Page 2 of 4
27
Position Environmental Organizations Seat 1
Alternate
Lisa Park
1st Term Jan 01, 2021 - Dec 31, 2024
Position Environmental Organizations Seat 2
Jonathan Bash
1st Term Apr 16, 2019 - Dec 31, 2023
Position Environmental Organizations Seat 2
Alternate
Ed Morales
2nd Term Jan 01, 2020 - Dec 31, 2023
Position General Public
Audrey Comeaux
1st Term Feb 25, 2020 - Dec 31, 2023
Position General Public Alternate
Tim Bancroft
2nd Term Jan 01, 2020 - Dec 31, 2023
Position Labor Seat 1 - Central Labor Council
Henry Alcaraz
1st Term Feb 26, 2019 - Dec 31, 2022
Position Labor Seat 2 - Local 8-5, Pace
Jim Payne
2nd Term Jan 01, 2020 - Dec 31, 2023
Position Labor Seat 2 Alternate - Local 8-5, PACE
Tracy Scott
2nd Term Jan 01, 2020 - Dec 31, 2023
Hazardous Materials Commission Page 3 of 4
28
Position League of Women Voters
Marielle Boortz
1st Term Jan 01, 2021 - Dec 31, 2024
Position League of Women Voters Alternate
Madeline Kronenberg
1st Term Jan 01, 2021 - Dec 31, 2024
Position Business Seat 2 Alternate - Industrial
Association
Vacancy
Appointing Authority City Selection Committee
Position City Seat 3 Alternate
Vacancy
Appointing Authority City Selection Committee
Position City Seat 3
Vacancy
Position Labor Seat 1 Alternate - Central Labor
Council
Vacancy
Hazardous Materials Commission Page 4 of 4
29
INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:03/08/2021
Subject:RECOMMENDATIONS FOR DISPOSITION OF LOW MILEAGE FLEET
VEHICLES
Submitted For: Brian M. Balbas, Public Works Director/Chief Engineer
Department:Public Works
Referral No.: IOC 21/3
Referral Name: Review of Annual Master Vehicle Replacement List and Disposition of
Low-Use Vehicles
Presenter: Joe Yee, Deputy Public Works Director Contact: Carlos Velasquez 925....
Referral History:
In FY 2008/09, the Board approved the establishment of an Internal Services Fund (ISF) for the
County Fleet, now administered by the Public Works Department. Each year, the Public Works
Department Fleet Services Manager analyzes the fleet and annual vehicle usage, and makes
recommendations to the IOC on the budget year vehicle replacements and on the intra-County
reassignment of underutilized vehicles, in accordance with County policy. The Board requested
the IOC to review annually the Public Works Department report on the fleet and on low-mileage
vehicles.
Referral Update:
Attached for the Committee's review is the 2019/20 annual report on the ISF and low-mileage
vehicles, as prepared by the Public Works Department.
Recommendation(s)/Next Step(s):
RECEIVE the 2019/20 annual report from the Public Works Director on the Internal Services
Fund and status of the County's Vehicle Fleet.
Fiscal Impact (if any):
Reassigning underutilized vehicles would increase cost efficiency, but the fiscal impact was not
estimated.
Attachments
ISF/Fleet Report FY 2019-20 2-25-2021
Attachments to ISF/Fleet Report FY 2019-20 2-25-2021
30
"Accredited by the American Public Works Association"
255 Glacier Drive Martinez, CA 94553-4825
TEL: (925) 313-2000 • FAX: (925) 313-2333
www.cccpublicworks.org
Brian M. Balbas , Director
Deputy Directors
Stephen Kowalewski, Chief
Allison Knapp
Warren Lai
Carrie Ricci
Joe Yee
Memo
March 8, 2021
TO: Internal Operations Committee
Supervisor Candace Andersen, District II, Chair
Supervisor Diane Burgis, District III, Vice Chair
FROM: Brian M. Balbas, Public Works Director
SUBJECT: FLEET INTERNAL SERVICE FUND FY 2019-20 REPORT
MESSAGE:
Recommendation
Accept the Internal Service Fund (ISF) Fleet Services report for FY 2019-20.
Background
The Fleet Services Division has operated as an Internal Service Fund since 2008 to ensure stable
and long-term vehicle replacement funding.
Fleet Services provides various services to County departments including the acquisition,
preventative maintenance, repair, and disposal of fleet vehicles and equipment. The division
services the County’s fleet of 1569 vehicles/equipment/trailers, of which, 951 vehicles are
included in the ISF program.
ISF Rate Structure
There are three components to recover operational costs for vehicles in the ISF Fleet Services
program which are charged to the departments. They are:
1. A fixed monthly cost to cover insurance, Fleet Services overhead, and vehicle depreciation
/ replacement
2. A variable cost based on miles driven to cover maintenance and repair costs
3. Direct costs for fuel
This rate structure enables the ISF to collect monthly payments from customer departments over
the life-cycle of the units to fund operations and enable the systematic replacement of units at the
end of a vehicle’s useful life or when it becomes a cost-effective decision to do so.
31
2019-20 Fleet ISF Report
March 8, 2021
Page 2 of 4
The estimated fixed and variable rates are adjusted each year to develop ISF rates as close to
actual costs as possible for each class of vehicle. Accordingly, the FY 2018-19 expenses were
reviewed to develop new rates for FY 2019-20, which went into effect September 1, 2019. Please
refer to Attachment A accompanying this report for the ISF Fleet Rates Schedule.
Fleet Services Goals and Objectives
Continue to provide cost-effective services that meet or exceed our customers’ needs and
expectations by evaluating additional services and new technologies to increase
efficiencies.
Continue to evaluate and recommend for replacement all vehicles and fleet equipment
that are due for replacement based on a predetermined schedule and/or a time when it is
most cost-effective to do so and in accordance with Administrative Bulletin 508.5. This
increases vehicle availability through reduced down time associated with an older fleet.
Continue to maintain a newer fleet focusing on preventative maintenance thus reducing
repair costs typically associated with an older fleet.
Continue to purchase clean air vehicles whenever feasible and to grow the number of
electric vehicles in the fleet as existing equipment requires replacement. Fleet Services
continues to seek funding opportunities to expand the electric vehicle charging station
infrastructure to support County and personal vehicles.
Continue to ensure that all County vehicles are maintained and repaired in a timely, safe,
and cost effective manner in order to provide departments with safe, reliable vehicles and
equipment.
Continue to work with departments to identify vehicles and equipment that are
underutilized in an effort to maximize fleet utilization, identify departmental actual needs,
and reduce overall fleet costs.
Highlights
In FY 2019-20, 117 vehicles were purchased, 37% more than FY 2018-19, and 58%
more than were purchased in FY 2017-18. Of this amount, 34 are new additions to the
fleet requested by departments for newly hired staff and new or expanded services.
Fleet continually reviews vehicle usage in an effort to reduce underutilized vehicles
according to Administrative Bulletin 508.5. A recent review of FY 2019-2020 usage
identified 53 units as being underutilized that required further analysis for possible
reassignment or replacement. This amount is a dramatic increase from two which was
identified the previous year. It appears the main reason for the increase is due to staff
working remotely in response to the COVID-19 pandemic. Fleet will continue to monitor
vehicle usage post-pandemic to determine if there are longer lasting work patterns that
reduces the need for vehicles.
Fleet Services continues to promote building a “Green Fleet” by purchasing 8 electric and
17 hybrid vehicles as replacement vehicles in FY 2019-20.
32
2019-20 Fleet ISF Report
March 8, 2021
Page 3 of 4
Fleet Services continues to install telematics GPS devices, where appropriate, to help
improve fleet utilization, identify vehicle locations in the event of an emergency, reduce
costs by identifying and immediately reporting operational issues with the vehicle, and
improve accuracy of mileage meter readings. Department users of vehicles equipped
with the telematics GPS devices also have access to standard reports which they can
use to review incidences of speeding, excessive idling, vehicle utilization, etc. to help
reduce departmental fleet cost. 707 vehicles in the County fleet are equipped with these
devices.
628 light vehicles equipped with the telematics GPS device are enrolled in the State
Continuous Smog Testing Program excluding them from the mandatory biennial physical
smog test, which reduces cost and vehicle downtime. The telematics device
continuously monitor emissions performance and will send a notification immediately
when a fault is detected so repairs can be made.
Summary
In FY 2019-20, Fleet Services had a staff of 21 Administration and Operations employees. The
Administration section consists of one Fleet Manager, one Fleet Service Supervisor, one Fleet
Equipment Specialist and one Clerk. The Operations section consists of one Lead Fleet
Technician, 2 Equipment Services Workers, 12 Equipment Mechanics and 2 Equipment Service
Writers.
The FY 2019-20 budget of $16,460,368 included: $2,796,384 for salaries and benefits;
$4,500,300 for vehicle repairs; $2,400,000 for fuel; and $3,500,000 for the replacement of fleet
vehicles and equipment.
The FY 2019-20 actual expenditure total was $14,314,619. In addition, expenditures for the
purchase of ISF equipment was $4,505,074 and $709,846 was on order at fiscal year-end.
Included in the FY 2019-20 Total Revenue reported on Attachment B is $474,404 of new revenue
for the purchase of additional vehicles and equipment. The ending ISF Fund Balance for FY
2019-20 was $16,311,795.This increase in fund balance is related to the increased value of
equipment within the ISF.
Equipment
Replacement,
21%
Preventative
Maintenance &
Repairs, 27%
Fuel, 15%
Salaries, 17%
Other
Operations &
Misc, 20%
ISF Fleet Budget
33
2019-20 Fleet ISF Report
March 8, 2021
Page 4 of 4
Fleet Services continues to purchase clean air vehicles whenever feasible and plans to grow the
number of electric vehicles in the fleet as existing equipment requires replacement. All diesel
vehicles use renewable diesel fuel and all sedans must have a Partial Zero Emissions Vehicle
(PZEV) rating or greater by the California Air Resources Board.
Fleet Services continues to work to achieve the primary goals and objectives of providing County
departments with vehicles and equipment that are safe, reliable, economically sustainable, and
consistent with departmental needs and requirements at the lowest possible cost. The Division
will continue to monitor vehicle use to optimize new vehicle acquisition and better utilize existing
vehicle assets.
Attachments
A ISF Rates Schedule
B ISF Fund Balance
C ISF Net Assets
\\PW -DATA\grpdata\Admin\Joe\Fleet Management\IOC Annual Fleet Report\IOC Fleet Report FY2019-20\IOC Fleet Report FY2019-
20 Final 2-25-2021.docx
Sedans,
41%
Patrol,
17%
SVUs,
Trucks &
Vans, 42%
ISF Fleet by Vehicle Class
Unleaded,
70.4%
Renewable
Diesel,
8.8%
CNG, 2.4%
Hybrid,
16.2%
Electric,
2.2%
ISF Fleet by Fuel Type
34
Internal Service Fund - Fleet Services
ISF Fleet Rates Schedule
FY 2019-20
Category Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
Monthly
Rate
Mileage
Charge
ISF-Sedan 349.83$ 0.220$ 372.33$ 0.170$ 375.75$ 0.170$ 378.00$ 0.240$ 0.6% 41.2%
ISF-Cargo Van 434.67 0.306 397.75 0.300 376.17 0.360 334.50 0.330 -11.1% -8.3%
ISF-Passenger Van 356.50 0.262 293.42 0.290 283.17 0.300 327.92 0.450 15.8% 50.0%
ISF-Patrol 576.92 0.635 770.17 0.470 794.50 0.630 794.25 0.580 0.0% -7.9%
ISF-Sports Utility Vehicle 406.67 0.241 373.75 0.230 415.08 0.210 432.67 0.400 4.2% 90.5%
ISF-Truck, Compact 254.25 0.217 238.00 0.380 228.25 0.310 258.50 0.320 13.3% 3.2%
ISF-Truck, Fullsize 496.33 0.254 482.33 0.360 383.67 0.460 356.42 0.460 -7.1% 0.0%
ISF-Truck, Utility 403.08 0.285 540.75 0.590 618.33 0.240 507.92 0.400 -17.9% 66.7%
% ChangeFY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Attachment A
35
Internal Service Fund - Fleet Services
Fund Balance
For the Year Ended June 30, 2020
Beginning Fund Balance 13,959,235$ 15,526,281$
Expenses
Salaries & Benefits 2,445,419$ 2,669,121$
Services and Supplies, Other Charges 8,530,710 8,669,587
Depreciation 2,654,159 2,975,911
Total Expenses 13,630,288$ 14,314,619$
Revenues
Charges for services 14,670,317$ 14,493,755$
Transfers In/(Out)55,203 -
Sale of Surplus Vehicles 302,618 393,854
Indemnifying Proceeds (Accidents)169,196 212,524
Total Revenue 15,197,334$ 15,100,133$
Change in Fund Balance 1,567,046$ 785,514$
FY Ending Fund Balance 15,526,281$ 16,311,795$
FY 2019-20FY 2018-19
Attachment B
36
Internal Service Fund - Fleet Services
Balance Sheet (Fund 150100)
As of June 30, 2020
FY 2018-19 FY 2019-20
Assets
Current Assets:
0010 Cash 5,118,562$ 4,648,301$
0100 Accounts Receivable 113 26,328
0170 Inventories 346,974 248,632
0180 Due From Other Funds 2,055,023 1,709,564
0250 Prepaid Expense (53,201) (24,808)
Total Current Assets 7,467,471$ 6,608,015$
Noncurrent Assets:
0340 Equipment 25,473,578$ 28,361,329$
0360 Construction In Progress 1,581,325 708,166
0370 Reserve For Depreciation (17,643,711) (18,268,376)
Total Noncurrent Assets 9,411,191$ 10,801,119$
Total Assets 16,878,661$ 17,409,134$
Liabilities
0500 Accounts Payable 749,495$ 511,266$
0540 Due To Other Funds 513,458 464,822
0640 Employee Fringe Benefit Pay 89,427 121,250
Total Liabilities 1,352,380$ 1,097,339$
Net Position
Net Capital Assets 9,411,191$ 10,801,119$
6,115,090 5,510,676
Total Net Position 15,526,281$ 16,311,795$
Working Capital
Attachment C
37
INTERNAL OPERATIONS COMMITTEE 7.
Meeting Date:03/08/2021
Subject:LANGUAGE INTERPRETATION SERVICES AT BOARD OF
SUPERVISORS MEETINGS
Submitted For: Monica Nino, County Administrator
Department:County Administrator
Referral No.: IOC 21/9
Referral Name:
Presenter: Jami Morritt, Chief Asst Clerk of the
Board
Contact: Jami Morritt (925)
655-2005
Referral History:
On March 26, 2019, the Board of Supervisors (BOS) requested that the Internal Operations
Committee (IOC) develop a policy on language interpretation services at Board of Supervisors
meetings. The IOC considered this matter on September 9, 2019 and decided that the services
could not practically be rolled out until staff relocated to the new Administration Building at 1025
Escobar Street in Martinez.
On January 21, 2020 staff presented, at IOC direction, a report to the Board of Supervisors with
options for implementing language translation services at BOS meetings upon 72 hours' prior
notice once the Board began using its new meeting chambers, estimated to be in June 2020. The
Board’s direction in January was for the Clerk of the Board Division to secure its own contract for
hiring interpreters, which would enable BOS meetings to feature additional requested services for
the public. This roll-out would include adding a language interpretation policy to the County
website and working with the Office of Communications and Media on how to communicate the
new policy and procedures to the public.
The IOC, composed by Supervisors Andersen and Burgis, had also directed staff to explore the
feasibility of providing Board of Supervisors agenda in Spanish as well as English. The
translation of written materials from English to Spanish is charged per word. Staff estimated that
an English to Spanish translation of a typical 100-item meeting agenda that has approximately
7,800 words would cost $1,482, or about $44,500 annualized. A shorter agenda of roughly 75
items could be closer to 6,000 words (approximately 20 pages) and would cost $1,140.
Efforts to plan and implement language interpretation and translation were stymied by the
COVID-19 pandemic. At the beginning of the pandemic, the Board had still been meeting at 651
Pine Street. State and County health orders necessitated converting Board of Supervisors
meetings to a virtual model, in which the five Supervisors participate in the meeting from remote
locations, minimal staff are in the board room, and the public are allowed to participate remotely
38
through a call-in number. Since relocating to the new County Administration building during the
summer of 2020, the Board of Supervisors has continued to meet virtually.
Ensuring effective virtual meetings with public participation was the focus for both Clerk of the
Board and DoIT (Department of Information Technology) for the second and third quarters of
2020. These divisions worked collaboratively to convert meetings to an entirely new format,
while preserving the ability of the public to participate. As the logistics for managing the BOS
meetings were refined, the use of interpretation services for public comment was quickly added.
The current process for interpretation services is to have an interpreter in the Board Chambers
who provides consecutive interpretation for Spanish-speakers during public comment periods of
the meetings. The County currently contracts with Continental Interpreting for interpretation
services.
Referral Update:
In response to public comment made at the February Internal Operations Committee, direction
was given to the Clerk of the Board to report back at the March Internal Operations Committee.
Clerk of the Board was asked to:
Add language to the Board of Supervisors agenda regarding the availability of Spanish
interpretation and closed-captioning
1.
Update : Clerk of the Board staff worked with County Counsel on appropriate language to include
on the Board of Supervisor agendas. Per the request of the Internal Operations Committee & with
guidance from County Counsel, the following language will be added to all the Board of
Supervisor agendas.
Meetings of the Board of Supervisors are closed-captioned in real time. Public comment
generally will be limited to two minutes. Your patience is appreciated. A Spanish language
interpreter is available to assist Spanish-speaking callers.”
Announcement for the Supervisors to share with constituents on the availability of
Spanish interpretation and closed-captioning
2.
Update : Clerk of the Board staff worked with the Office of Communications and Media on the
following draft announcement.
Contra Costa County
County Administrator’s Office • 1025 Escobar Street • Martinez, CA 94553 • www.contracosta.ca.gov
NEWS RELEASE Contact: Susan Shiu, PIO, 925-313-1183
March xx, 2021 Susan.Shiu@contracostatv.org
Contra Costa County Board of Supervisors Further
Increases Public Accessibility to its Meetings
(Martinez, CA) – The Contra Costa County Board of Supervisors further increases public
accessibility to its meetings with a Spanish language interpreter present at all Board meetings and
ongoing live closed-captioning available.
A Spanish language interpreter is available to assist Spanish-speaking callers for public comment
39
at all Board of Supervisors meetings. The public service seeks to help inform and engage
community members.
Closed-captioning or subtitles for live and recorded videos of Board of Supervisors meetings will
continue to be available on the County website at www.contracosta.ca.gov. Closed captions are also
available during live and rebroadcasted TV coverage of the Board meetings on Contra Costa
Television channels. Learn more at www.contracostatv.org .
For more information about Board of Supervisors meetings, including meeting dates and agendas,
visit the County website. Click on the icon for “Board & District Agendas”. You can also find
Board meetings in the Calendar or News section on the homepage.
If you have questions or need assistance, contact the Office of the Clerk of the Board by email at
ClerkofTheBoard@cob.cccounty.us or call (925) 655-2000.
###
Interpretation of other languages3.
Update : Clerk of the Board staff worked with the current vendor who provides the Spanish
interpretation, Continental Interpreting, on the cost to provide an interpreter for other languages
and also on what advance notice would be needed to have the interpreter both on-site and
available remotely. The languages that staff requested quotes on were:
Mandarin
Cantonese
Tagalog
Vietnamese
Farsi
The above languages were selected as they are representative of the Census 2020 outreach effort.
In contrast, County Elections translates written elections information in only Spanish and Chinese
(Mandarin/Cantonese).
Per Continental Interpreting, the ideal lead time is one week to request either an on-site or remote
interpreter. It is possible to fulfill a request in 2-3 business days, especially for remote
interpreters, as there is a larger pool of options for the remote interpreters. The cost is the same for
on-site and remote interpreters. Should the Internal Operations Committee direct staff to provide
either on-site or remote interpretation in the other languages either routinely or only upon request,
a full review of agenda submittal and publishing deadlines will need to occur as the current
agenda is published 96 hours before the board meeting. If the County will other language
interpretation only upon request, it would require more lead time but would likely be less costly
than if the County were to provide such services routinely.
Interpreting Rates
Language Pair
Half Day (up
to 2 hrs)
Full Day (up
to 4 hrs)
Extended Full
Day (up to 9
hours)
Spanish < > English $ 400.00 $ 750.00 $1350.00
Vietnamese, Chinese (Mandarin or
Cantonese), Korean < > English $ 550.00 $ 1050.00 $ 1950.00
40
Japanese, Farsi, Tagalog < >
English $ 750.00 $1450.00 $ 2350.00
ASL Interpreting $ 550.00 $1050.00 $ 1950.00
Other languages or regional variants $ 550 - 750 $ 750 - 1450 Upon request
All interpreting assignments require a forty-eight (48) hour notice of cancelation or change
(excluding weekends and holidays). Full rates apply for late cancelation or change
(excluding weekends and holidays). Full rates apply for late cancelation.
Minimum order value for interpreting is Half Day (up to 2 hours).
Team of 2 interpreters required for simultaneous interpreting beyond 1 hour.
All interpreting services are offered either onsite (subject to availability) or remotely (Zoom
or Phone).
If an interpreter can be booked below listed market rate, lower fees may apply but cannot be
guaranteed.
Onsite services to be provided in Contra Costa County.
.For remote interpreting, we can also offer the use of our remote interpreting platforms
(additional fees apply).
Translation of other languages4.
Although Clerk of the Board was not directed to report on written translation rates in other
languages, because translation costs have been discussed in past reports, staff is providing written
translation rates for review.
Written Translation Rates
Language Pair Per Word Rate Minimum Order
Value
Spanish < > English $ 0.16 $ 100.00
Other European, Middle Eastern & Asian Languages < > English
(incl. most European languages, Simplified & Traditional
Chinese, Korean, Vietnamese, Arabic, Hindi, Urdu, Punjabi, etc.)$ 0.24 $ 125.00
Cambodian (Khmer) < > English $ 0.30 $ 125.00
Other languages or regional variants upon request $ 0.25 - 0.50 $ 100.00 - 150.00
All translations will be delivered via email in PDF and Word, if requested.
Upon request, we can provide a quote for each project to be approved prior to translation.
Recommendation(s)/Next Step(s):
Accept this report on language interpretation services.1.
Approve the agenda language addition on interpretation services and closed-captioning.2.
Approve the media announcement on Spanish interpretation services and closed-captioning at the Board of
Supervisor meetings.
3.
Direct Clerk of the Board staff on next steps regarding both the interpretation and translation services in other
languages at the Board of Supervisor meetings.
4.
Fiscal Impact (if any):
No fiscal impact. This is an informational report only.
41
No fiscal impact. This is an informational report only.
Should the Board of Supervisors decide to implement interpreter services in multiple languages
and/or agenda translation services in Spanish, per-meeting and annual costs would depend on the
number of selected languages and number of service hours, remote or onsite. Potential costs
would deviate significantly based upon the scope of service and cannot be accurately estimated
until a scope of service is further defined. Costs would likely be borne by the County General
Fund.
Attachments
No file(s) attached.
42
INTERNAL OPERATIONS COMMITTEE 8.
Meeting Date:03/08/2021
Subject:TRIENNIAL ADVISORY BODY REVIEW - PHASE I REPORT AND
RECOMMENDATIONS
Submitted For: Monica Nino, County Administrator
Department:County Administrator
Referral No.: IOC 21/7
Referral Name: TRIENNIAL ADVISORY BODY REVIEW
Presenter: Lauren Hull, Management Analyst Contact: Lauren Hull (925) 655-2007
Referral History:
The Board of Supervisors oversees and appoints residents to approximately seventy-five (75)
advisory boards, commissions, and committees (bodies). These advisory bodies serve numerous
governmental functions, some mandatory and others discretionary. In 2012, the Board of
Supervisors adopted a regular, ongoing sunset review process, formalized by Resolution No.
2012/261. Resolution No. 2012/261 was designed to ensure that every three years each advisory
body is reviewed for compliance with a variety of policies. Since the Triennial Review process
was installed in 2012, two full rounds of review have been completed. The publishing of this
Phase 1, Cycle 3 report, marks the beginning of the third round of the Triennial Review. This
report represents the findings of the third round of Triennial Sunset Reviews for advisory bodies
included in Phase I.
Summary of Cycle 3 Triennial Review Phases
Phase Completion Date Number of Bodies Included
1 2021 14
2 2022 27
3 2023 17
Excluded 17
Total Boards Listed in Maddy
Book 75
A list of the seventeen (17) excluded bodies is below. Most excluded bodies were not reviewed
due to full governing independence from the County, such as the East Bay Regional Park
District’s own Parks Advisory Committee. A rationale is noted if the body is not independent
and/or is not explicitly explained in Resolution 2012/261. In those cases, the body was either an
ad hoc (temporary) body or was not a true “Maddy” body. A body that is indicated below as “Not
Maddy” is a body to which the Board of Supervisors does not make appointments, but is listed in
the Boards & Commissions Database (Maddy Book) to improve public awareness and access to
43
the body’s meetings.
Bodies Excluded from Triennial Review Cycle 3 Rationale
1 Ad Hoc Census Committee ad hoc
2 Assessment Appeals Board
3 Community Advisory Board (CAB) on Public Safety Realignment Not Maddy
4 Community Corrections Partnership
5 Community Corrections Partnership - Executive Committee
6 Contra Costa County Employees Retirement Association
7 Contra Costa Transportation Authority (CCTA) Citizens Advisory Committee
8 CCTA Bicycle and Pedestrian Advisory Committee
9 County Connection Citizens Advisory Committee
10 Countywide Redevelopment Oversight Board
11 Developmental Disabilities Council Not Maddy
12 East Bay Regional Park District Park Advisory Committee
13 Housing Authority
14 Mosquito & Vector Control District Board of Trustees
15 Regional Measure 3 Independent Oversight Committee
16 Tri-Delta Transit Authority Board of Directors
17 Western Contra Costa Transit Authority Board of Directors
List of Advisory Bodies in Phase I
Fourteen (14) committees are included in Phase I, which was last completed in 2015. The
fourteen advisory bodies are divided between four mandatory commissions and ten discretionary
commissions.
Mandatory Commissions or Committees
Mandatory commissions include those required under state or federal law. The following four
advisory councils, committees, and commissions are considered mandatory and must be operated.
Advisory Council on Aging (ACOA)
Countywide Bicycle Advisory Committee
Economic Opportunity Council
Hazardous Materials Commission
Discretionary Commissions or Committees
Discretionary commissions are created by the Contra Costa County Board of Supervisors on a
voluntary basis. Many discretionary bodies were created to address community needs and solicit
further resident engagement. A total of six (6) discretionary bodies were reviewed in this phase:
Agricultural Advisory Task Force Committee
Alcohol and Other Drugs Advisory Board
Arts and Culture Commission of Contra Costa County
Aviation Advisory Committee
Commission for Women
Emergency Medical Care Committee
Historical Landmarks Advisory Committee
Integrated Pest Management Advisory Committee
Library Commission
Sustainability Commission
44
Referral Update:
Summary of Findings for Phase I
Staff to bodies included in Phase I were asked to complete a survey, which was reviewed and
signed by the advisory body Chairperson. Staff from the Clerk of the Board then reviewed the
materials and surveys submitted by the advisory body staff and chairs. In addition to the survey
materials, Clerk of the Board staff also went online to confirm whether the bodies are posting
agendas online and to review the contents of the agendas for compliance with several additional
policies, such as including information about disability access and access to supplemental
materials and materials submitted after the posting deadline, and opportunities for public
comment. The Clerk of the Board also reviewed the agendas for whether the agenda descriptions
were adequate for a layperson or outsider to understand what would be discussed at the meeting.
Unless highlighted in the recommendations, no changes to bylaws, membership requirements, or
seat structure are recommended for committees. This report includes a description of advisory
bodies in the Phase I review, along with a summary of comments or recommendations from the
Clerk of the Board and the County Administrator’s Office.
Mandatory Bodies
Advisory Council on Aging (ACOA)
The Contra Costa County Advisory Council on Aging (ACOA) advises the Area Agency on
Aging (AAA) in all matters related to the development and administration of senior programs in
accordance with the mandates of the Older Americans Act. The ACOA also advises the AAA, the
Aging and Adult Services Bureau of the Contra Costa County Employment and Human Services
Department, and the Board of Supervisors on the Fourth-Year Area Plan which is based on the
unmet needs and priorities of older persons as determined by surveys of local committees and
coalitions on aging, and results of public hearings. The ACOA provides a means for countywide
planning, cooperation and coordination for individuals and groups interested in improving and
developing services and opportunities for the older residents of Contra Costa County. The ACOA
also provides leadership and advocacy on behalf of older persons and serves as a channel of
communication and information on aging.
Staff Comments/Recommendations
Staff has reviewed the Advisory Council on Aging’s Triennial Review submission and does not
currently suggest any changes to the ACOA’s bylaws or operations.
Countywide Bicycle Advisory Committee
The Countywide Bicycle Advisory Committee provides input to Contra Costa County and the
cities in the County on the use of Transportation Development Act funds to construct bicycle and
pedestrian projects. The Bicycle Advisory Committee also provides advice to the cities and the
County on bicycle and pedestrian planning matters.
Staff Comments/Recommendations
Staff for the Clerk of the Board’s Office recommends minor changes to the current agendas to
ensure that they include information about disability access and how the public can access
materials provided after publication. Additionally, staff recommends that the agendas be posted to
the County website under the “AgendaCenter” section to comply with Resolution 2020/1.
45
Economic Opportunity Council
The Economic Opportunity Council (EOC) is responsible for ensuring that the Community
Action Agency assesses and responds to the causes and conditions of poverty in the community,
achieve anticipated family and community outcomes, and remain administratively and fiscally
sound.
Staff Comments/Recommendations
The EOC notes that offering skills training for EOC members would be beneficial, given their
varying levels of technical skills in regard to writing reports and using software programs. Staff
for the Clerk of the Board’s Office does not currently suggest any changes to the EOC’s bylaws or
operations.
Hazardous Materials Commission
The Hazardous Materials Commission (HMC) is charged with developing overall policy
recommendations for hazardous materials and wastes and advising the Board of Supervisors,
local elected officials, and county and city staff.
Staff Comments/Recommendations
Staff for the Clerk of the Board’s Office recommends that, in addition to publishing agendas at a
physical location and on the Contra Costa Health Services website, the HMC should publish
agendas on the County website under the “AgendaCenter” to comply with Resolution 2020/1.
Staff does not recommend any other changes to the operations or bylaws of the Hazardous
Materials Commission at this time.
Discretionary Bodies
Agricultural Advisory Task Force Committee
The Agricultural Advisory Task Force Committee was created to advise and provide
recommendations to the Board of Supervisors on matters that relate to preserving and promoting
agriculture in Contra Costa County. The Agricultural Advisory Task Force was originally
established on March 25, 1991 to advise the Board on agricultural and open space issues but
ceased to be an active committee. Then, on March 28, 2000, the Board authorized the
re-establishment of the Agricultural Advisory Task Force and directed the Community
Development Department to develop guidelines and to establish a process for recruiting and
seating new members. However, in recent years, the advisory body has held no meetings. In 2016,
efforts were made to revitalize the group and establish bylaws but progress was stalled due, in
part, to staff turnover.
Staff Comments/Recommendations
The status of the Agricultural Advisory Task Force Committee was last discussed at the
November 9, 2017 meeting of the Internal Operations Committee, where further actions to
reconstitute the task force were suspended. Since that time, a new Agriculture Commissioner has
been appointed and has now been charged with reviewing the necessity of the Agricultural
Advisory Task Force. The County Administrator’s Office has asked the Commissioner to
determine by the end of Fiscal Year 2021-22 (June 30, 2022) whether to abolish or reinstate the
Task Force.
46
Alcohol and Other Drugs Advisory Board
The mission of the Alcohol and Other Drugs Advisory Board (AODAB) is to assess family and
community needs regarding prevention and treatment for alcohol and other drug related problems.
Resultant findings and recommendations are forwarded to the Health Services Department and
the Board of Supervisors. The objective of the AODAB is to develop an effective, concerted, and
countywide campaign to reduce alcohol and other drug abuse through an organized program of
education, prevention, treatment, and control.
Staff Comments/Recommendations
As a result of the previous Triennial Review of the AODAB, the Board of Supervisors directed
that the bylaws of the advisory body be updated. The resulting changes helped to better define the
role of the Executive Committee, streamline its organizational structure, and reduce County staff
time in supporting the AODAB. The number of committees was also reduced from 4 to 3, to
redistribute functions and reduce meeting frequency. These changes were approved on July 10,
2018. Additionally, on December 8, 2020 the Board of Supervisors approved a change to the
body’s objectives to emphasize the advocacy role of the AODAB and its reliance on subject
matter experts in the field of substance use in order to make recommendations.
Staff to the AODAB report that while the advisory body now continues to be able to muster
quorum consistently and fulfill its duties, the waiting period for the appointment of new members
is a lengthy process. The AODAB also notes in its Triennial Review submission that advocacy
efforts have not yielded many results due to lack of resources.
Staff for the Clerk of the Board’s Office recommends a minor change to the meeting agendas. The
agendas should be modified to include information about how the public can access meeting
materials provided after publication.
Arts and Culture Commission of Contra Costa County
The purpose of the Arts and Culture Commission of Contra Costa County (AC5) is to advise the
Board of Supervisors in matters and issues relevant to Arts and Culture. The AC5 seeks to
advance the arts in a way that promotes communication, education, appreciation, and
collaboration throughout Contra Costa County, as well as to preserve, celebrate, and share the arts
and culture of the many diverse ethnic groups who live in Contra Costa County. They aim to
create partnerships with business and government, and to increase communication and
understanding between all citizens through art. Broadly, the Commission strives to promote arts
and culture as a vital element in the quality of life for all of the citizens of Contra Costa County.
Staff Comments/Recommendations
The Board of Supervisors recently approved updates to the Arts and Culture Commission’s
bylaws that added two Youth Advisor seats. Staff does not currently suggest any changes to the
AC5’s bylaws or operations.
Aviation Advisory Committee
The purpose of the Aviation Advisory Committee (AAC) is to provide advice and
recommendations to the Board of Supervisors on aviation issues that are: (i) related to the
economic viability and security of airports in CCC, and (ii) affect the general welfare of people
living and working near the Airports and in the broader community. The AAC may conduct
47
public discussions and hear comments on airport and aviation interests relative to the safe and
orderly operation of airports in order to formulate the recommendations it makes to the Board.
The AAC may conduct discussions with local, state, and national aviation interests relative to the
safe and orderly operation of airports in order to formulate the recommendation it makes to the
Board. At the request of the Director of Airports, the AAC shall provide the Director of Airports
a forum within which to discuss policy matters affecting the County's Airports.
Staff Comments/Recommendations
Staff for the Clerk of the Board’s Office staff recommends some minor changes to the current
agendas in order to ensure that they include information about disability access and how the
public can access materials provided after publication. Staff does not recommend any other
changes to the operations or bylaws of the Aviation Advisory Committee at this time.
Commission for Women and Girls
The Contra Costa Commission for Women and Girls (CCCWG) provides information and advice
to the Board of Supervisors and other entities, as necessary, relating to the health and welfare of
women and girls in the county. The CCCWG strives to increase awareness of women’s and girl’s
issues, celebrate the achievements of local deserving women, champion opportunities for women
and girls, and recommend legislative solutions at the city, county, state, and federal levels. Areas
of focus include, but are not limited to, socio-economic conditions, workplace issues, social
treatment of gender issues, and health and safety for women and girls.
Staff Comments/Recommendations
The CCCWG has worked with county staff and the Internal Operations Committee to implement
suggested changes and address a number of issues that were identified in the previous Triennial
Review. Changes included an update to the bylaws to provide more clarity on the CCCWG’s
mission and the responsibilities of its members, an increase in the term length from three years to
four years, and the establishment of new fixed and staggered expiration dates of terms. The
CCCWG’s Triennial Review Submission notes that while the advisory body has experienced high
vacancy rates, difficulty filling seats, high member turnover, and difficulty achieving a quorum,
recent changes appear to be helping. The CCCWG continues to actively work with county staff
and the Family and Human Services Committee. The Commission appears to be committed to
proceeding with changes and actively improving its membership and turnover rates.
Emergency Medical Care Committee
The Emergency Medical Care Committee acts in an advisory capacity to the Board of
Supervisors, the Local Emergency Medical Services Agency, and the County Health Services
Director on matters relating to emergency medical services.
Staff Comments/Recommendations
Staff has reviewed the Emergency Medical Care Commission’s Triennial Review submission
and does not currently suggest any changes to its bylaws or operations.
Historical Landmarks Advisory Committee
The purpose of the Contra Costa County Historical Landmarks Advisory Committee (HLAC) is
to advise the Board of Supervisors on matters relating to the identification and preservation of
historical resources within the County, including identifying eligible sites and places to be listed48
historical resources within the County, including identifying eligible sites and places to be listed
in the County's Historic Resources Inventory (HRI).
Staff Comments/Recommendations
The Historical Landmarks Advisory Committee’s Triennial Review submission notes that there
is no funding for the body, making it difficult to carry out its goals, especially in regard to its
primary function of maintaining the HRI. Additionally, the cost burden for property owners and
the time-consuming application process discourages the rehabilitation and reuse of historic
buildings/properties. To address these issues, the HLAC recommended that the Board of
Supervisors reduce the application deposit amount from $1,000 to $500 to nominate potential
historical resources for designation to the HRI. This change was implemented by the Board of
Supervisors on December 17, 2019 and is current in the county’s Land Development Fee
Schedule. The HLAC is currently drafting a recommendation regarding a Historic Preservation
Ordinance which would include the criteria for a reduction or waiver of fees for applications for
HRI nomination based on economic hardship. Staff for the Clerk of the Board’s Office notes that
the HLAC and county staff could explore the possibility of developing bylaws for the body, and
during this process could incorporate the HLAC’s recommendation of expanding the body’s focus
to include the Delta National Heritage Area in order to promote a more regional and overall
statewide integration of historical and cultural resources relevant to unincorporated Contra Costa
County.
Integrated Pest Management (IPM) Advisory Committee
The Integrated Pest Management (IPM) Advisory Committee lists six purposes in their bylaws.
At a high level, they seek to promote a coordinated Countywide effort to implement IPM in a
manner that is consistent with the Board-adopted IPM Policy. Broadly, they serve as a resource to
help Department Heads and the Board of Supervisors review and improve existing pest
management programs and the processes for making pest management decisions. Additionally,
they make policy recommendations upon assessment of current pest issues and evaluation of
possible IPM solutions.
As a result of the last cycle of Triennial Review, an advisory board that had a dedicated seat on
the IPM Advisory Council was abolished. In November 2016, the Board of Supervisors abolished
the Public and Environmental Health Advisory Board (PEHAB) as part of the Phase I Triennial
Advisory Body Review. The abolishment of PEHAB left in question the disposition of the
PEHAB seat on the IPM Advisory Committee. Ultimately, the seat was retained as a voting seat,
and was designated to be a seat for a nominated member of the Sustainability Commission. The
new bylaws were reviewed in the Internal Operations Subcommittee in November 2017 and were
approved by the Board of Supervisors on December 5, 2017.
Staff Comments/Recommendations
The IPM Committee notes in its Triennial Review submission that they would like to “explore
expanding the Committees’ purpose to more broadly include the ecological stewardship of
County properties” stating that “an expanded focus on ecological stewardship would help set
many of these sites on a regenerative trajectory beyond the consideration of problematic pest
populations”. Staff to the IPM Committee also suggested exploring the feasibility of exchanging
the two existing staff-voting positions for two public member seats on the Committee. Staff for
the Clerk of the Board’s Office has reviewed IPM Advisory Committee’s Triennial Review
submission and does not currently suggest any changes to its bylaws or operations.
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Library Commission
The Contra Costa County Library Commission was originally established in March 1991 for a
two-year period and has been reauthorized by both the Board of Supervisors and the Mayors
Conference for continuance. The original purpose and responsibility of the Commission includes
include five parts: 1) To serve in an advisory capacity to the Board of Supervisors and the County
Librarian; 2) To provide community linkage to the County Library; 3) To establish a forum for
the community to express its views regarding the goals and operations of the County Library; 4)
To assist the Board of Supervisors and the County Librarian to provide library services based on
assessed public need; and 5) To develop and recommend proposals to the Board of Supervisors
and the County Librarian for the betterment of the County Library including, but not limited to,
such efforts as insuring a stable and adequate funding level for the libraries in the County.
Staff Comments/Recommendations
The Library Commission notes in its Triennial Review submission that they have faced several
challenges in terms of funding. They note that “other critical county funding priorities has [sic]
precluded the county from being able to increase funding for the [L]ibrary as detailed in the
Library Commission’s July 2016 report, ‘Promoting Excellence in Library Service for Contra
Costa County’” and also point out that “while most branch libraries have a Friends organization
which raise[s] funds to improve library services” there is no coordinating “Friends” organization
or a countywide foundation. Other challenges noted include the inability to reduce the voter
threshold to pass library construction bond measures and the inability of the state budget to
receive an augmentation for literacy and other programs. The Commission provides several
recommendations to consider, including increasing grant applications, reactivating a countywide
Friends council, and hiring a professional consulting service to secure private gifts and bequests to
support Library programs and services.
Staff for the Clerk of the Board’s Office recommend that, in addition to posting agendas on the
Library website, the Library Commission should post agendas to the county website under the
“AgendaCenter” section to comply with Resolution 2020/1.
Sustainability Commission
The Sustainability Commission was officially established November 15, 2016 to carry out three
categories of responsibilities. First, the commission provides advice to staff and the Board on
successful implementation of the Climate Action Plan, including suggestions on how that work
can be performed more efficiently and effectively. Second, the Commission advises the Board on
opportunities to realize equity and fairness across the diverse communities of Contra Costa
County in sustainability programs that support the Climate Action Plan. Third, the Commission
provides suggestions to staff and the Board on how to better engage Contra Costa County
residents and businesses on sustainability issues and implementation of the Climate Action Plan.
Staff Comments/Recommendations
Staff does not recommend any changes to the operations or bylaws of the Sustainability
Commission at this time.
Recommendation(s)/Next Step(s):
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ACCEPT the 2020-2021 Triennial Review Phase I Report and specific recommendations summarized below:1.
DIRECT the County Administrator to continue implementation of Phase 2 and 3 of the third
cycle of the Triennial Review process for the remaining advisory bodies.
CONSIDER referring minor, targeted suggestions about supplemental material access
agenda language and disclosures to the following advisory bodies:
Alcohol and Other Drugs Advisory Board
Aviation Advisory Committee
Countywide Bicycle Advisory Committee
CONSIDER referring minor, targeted suggestions about disability access agenda language
and disclosures to the following advisory bodies:
Aviation Advisory Committee
Countywide Bicycle Advisory Committee
CONSIDER whether to direct the following advisory bodies to post agendas on the
AgendaCenter section of the county website, in addition to their current electronic and
physical posting locations:
Countywide Bicycle Advisory Committee
Hazardous Materials Commission
Library Commission
Fiscal Impact (if any):
None.
Attachments
No file(s) attached.
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