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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 09142020 - Internal Ops Agenda Pkt            INTERNAL OPERATIONS COMMITTEE SEPTEMBER 14, 2020 10:30 A.M. Join from PC, Mac, Linux, iOS or Android: https://cccounty-us.zoom.us/j/94635970265 Meeting ID: 946 3597 0265 Or Telephone: Dial: USA 214-765-0478 USA 888-278-0254 (US Toll Free) Conference code: 845965 Find local AT&T Numbers Supervisor Candace Andersen, Chair Supervisor Diane Burgis, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee              1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. RECEIVE and APPROVE the Record of Action for the July 13, 2020 IOC meeting. (Julie DiMaggio Enea, IOC Staff)   4. CONSIDER recommending to the Board of Supervisors the appointment of Nazanin Shakerin to the Citizen Advisory Committee of the Contra Costa Transportation Authority to complete the current four-year term that will expire on March 31, 2024, as recommended by the Conservation and Development Director. (Robert Sarmiento, Conservation and Development Department)   5. CONSIDER recommending to the Board of Supervisors the appointment of Paula Troy to the Board of Supervisors Representative seat on the Treasury Oversight Committee for a term ending April 30, 2024, as recommended by the Treasurer-Tax Collector.   6. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid 1 6. CONSIDER accepting the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period January 1 - June 30, 2020. (Cindy Shehorn, Purchasing Services Manager, Public Works Department)   7.The next meeting is currently scheduled for October 12, 2020.   8.Adjourn   The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 655-2056, Fax (925) 655-2066 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:09/14/2020 Subject:RECORD OF ACTION FOR THE JULY 13, 2020 IOC MEETING Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION  Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the July 13, 2020 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the July 13, 2020 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT Record of Action for the July 13, 2020 Meeting 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR July 13, 2020   Supervisor Candace Andersen,Chair Supervisor Diane Burgis, Vice Chair   Present: Candace Andersen, Chair      Diane Burgis, Vice Chair    Staff Present: Julie DiMaggio Enea, Staff                   1.Introductions    Chair Andersen called the meeting to order at 10:30 a.m. and invited all attendees to introduce themselves.   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).    No one requested to speak during the public comment period.   3.RECEIVE and APPROVE the Record of Action for the March 9, 2020 IOC meeting.      The Committee approved the Record of Action of the March 9, 2020 meeting as presented.    AYE: Chair Candace Andersen   Vice Chair Diane Burgis  4.INTERVIEW candidate for the Public Member Alternate Seat on the Integrated Pest Management Advisory Committee for possible appointment to a term that will expire on December 31, 2022, and DETERMINE recommendation for Board of Supervisors consideration.        The Committee interviewed Amy Budahn for the Public Member Alternate Seat on the Integrated Pest Management Advisory Committee and decided to recommend appointment of Ms. Budahn to a term that will expire on December 31, 2022.    AYE: Chair Candace Andersen  DRAFT 4  Vice Chair Diane Burgis  5.ACCEPT the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period July 1 - December 31, 2019.       Cindy Shehorn presented the staff report and expressed her strong commitment to the success of the County's purchasing programs. The Committee acknowledged that COVID-19 may have had a dampening effect on the County's program performance and hoped to see improvement in the next reporting period. Carrie Ricci introduced Cindy as the County's new Purchasing Services Manager, describing her past experience and contributions to the County's Purchasing Division. The Committee congratulated Cindy on her promotion and welcomed her to her new position. The Committee accepted the report as presented and directed staff to forward the report to the full Board for their information.    AYE: Chair Candace Andersen   Vice Chair Diane Burgis  6.APPROVE out-of-cycle recommendations from the Fish & Wildlife Committee for the allocation of 2020 Fish and Wildlife Propagation Fund grant funds for two additional projects totaling $27,023: Grantee Project Amount Carquinez Reg. Environmental Education Center Greenhouse/grounds improvement for educational purposes $ 8,523 Resource Cons Dist & Walnut Creek Watershed Council Arundo donax mitigation $18,500       Maureen Parkes presented the staff report. She explained the the application of the Resource Conservation District was sent timely via email but not received, and so merited out of cycle consideration. She explained that the Carquinez Regional Environmental Education Center award recommendation is less than requested because cost savings were identified in the program by way of no-cost wood chips/mulch. In all other respects, the recommendations are to grant the proposals. Chair Andersen commented that she would rather grant the funds to worthy projects than allow it to accumulate unused. The Committee accepted the staff report, approved the recommendations, and directed staff to forward the Committee recommendations to the board of supervisors. DRAFT 5 of supervisors.    AYE: Chair Candace Andersen   Vice Chair Diane Burgis  7.The August 10, 2020 meeting is canceled. The next meeting is currently scheduled for September 14, 2020.    Chair Andersen confirmed the next meeting date of September 14, 2020.   8.Adjourn    Chair Andersen adjourned the meeting at 10:53 a.m.        For Additional Information Contact:  Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us DRAFT 6 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:09/14/2020   Subject:Contra Costa Transportation Authority Citizens Advisory Committee Appointment Submitted For: John Kopchik, Director, Conservation & Development Department  Department:Conservation & Development Referral No.: IOC 20/5   Referral Name: Advisory Body Recruitment  Presenter: Robert Sarmiento, DCD Planner Contact: Robert Sarmiento (925) 674-7822 Referral History: Contra Costa Transportation Authority Citizen Advisory Committee The Contra Costa Transportation Authority (CCTA) maintains a standing Citizens Advisory Committee (CAC) to provide citizen perspective, participation, and involvement in CCTA’s administration of the Transportation Expenditure Plan (Measure J 2004) and Growth Management Program. The CAC is comprised of 23 members: 20 are appointed by each of the 20 local jurisdictions within Contra Costa (the cities, towns and the County); three “at?large” members who should be residents of Contra Costa and are nominated by community?based stakeholder organizations within Contra Costa and subsequently appointed to the CAC by CCTA. Referral Update: Recruitment for the County Representative for the CAC The CAC County Representative reviews and provides citizen input on transportation projects and programs on behalf of Contra Costa County, with the objective of advising and providing recommendations to the CCTA Board Members. The County representative serves a four-year term in a volunteer capacity and is eligible for reimbursement for travel expenses. The term for the County representative position, currently held by Patricia Bristow, expired in March 2019. After being informed by CCTA staff about the expired position, County staff advertised a recruitment for the position for a period that included the entire month of August 2020. A memo (Exhibit A) was sent to the Board of Supervisors informing them of the vacancy. In addition, Contra Costa Television (CCTV) forwarded a news release (Exhibit B) to various daily and weekly newspapers and publications for countywide public advertisement. Information about the vacancy and an application was made available on the County website (https://www.contracosta.ca.gov/6408/Boards-and-Commissions-Database). County staff received no applications during the recruitment period. However, prior to the recruitment period, staff had received four applications for the position. County staff reached outto each of the four applicants to confirm their continued interest in serving as the County 7 Representative. Two of the four applicants who are eligible for the position are described below, and their applications are included as Exhibit C. Patricia Bristow (current County Representative): Ms. Bristow has been serving on the CAC as the County Representative since 2014. Ms. Bristow is a resident of Byron and has served on several community organizations, including the Brentwood Union School District Foundation Board, the John Marsh Historic Trust Board, and the Union Cemetery District Board. Ms. Bristow received her B.S. and teaching credential from Colorado State University and M.S. in Organization and Leadership from the University of San Francisco. Nazanin Shakerin: Ms. Shakerin is a resident of Alamo. Ms. Shakerin currently serves as the District II Representative on the County Iron Horse Corridor Management Program Advisory Committee and as a County Representative on the Metropolitan Transportation Commission Regional Measure 3 Independent Oversight Committee. Ms. Shakerin has extensive experience in the transportation engineering field dating back to the 1980s; most recently, she was a transportation engineer for the Town of Danville. Ms. Shakerin has a B.S. in Architecture and an M.S. in Transportation Engineering, both from UC Berkeley. Ms. Shakerin is a member of the Institute of Transportation Engineers. As confirmed by CCTA staff, the CAC bylaws require the County Representative to be a resident of the unincorporated County; therefore, the two other applicants, a Concord resident and a Richmond resident, are ineligible for the position. DCD staff has reviewed the applications for the two eligible candidates. While noting Ms. Bristow’s service and contribution for the past six years, DCD staff recommends the appointment of Nazanin Shakerin as the County’s Representative to the CCTA CAC for a four-year term (2020-2024). With her extensive background and knowledge in the field of transportation engineering, she would provide valuable input on the CAC. Ms. Shakerin has direct experience with CCTA’s function, vision, and goals. Prior to her retirement, she was the transportation engineer for the Town of Danville, which required frequent collaboration with CCTA and Southwest Area Transportation Committee (Regional Transportation Planning Committee) on transportation matters. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Nazanin Shakerin to the Citizen Advisory Committee of the Contra Costa Transportation Authority to complete the current four-year term that will expire on March 31, 2024, as recommended by the Conservation and Development Director. Attachments CCTA CAC County Representative Exhibits 8 CONTRA COSTA COUNTY DEPARTMENT OF CONSERVATION & DEVELOPMENT 30 Muir Road Martinez, CA 94553 Telephone: (925) 674-7209 Fax: (925) 674-7250 TO: Members, Board of Supervisors Members, Municipal Advisory Council FROM: John Kopchik, Director of Conservation and Development By: Robert Sarmiento, Planner DATE: July 31, 2020 SUBJECT: Recruitment for a County Representative to the Citizen Advisory Committee of the Contra Costa Transportation Authority This memo is to inform you that the term for the current County representative on the Citizen Advisory Committee (CAC) of the Contra Costa Transportation Authority (CCTA), Patricia Bristow (Byron), has expired. The Department of Conservation and Development (DCD) is seeking candidates who reside in unincorporated areas to represent the County on the CCTA CAC (Exhibit A). The CCTA CAC is comprised of 23 members, 20 of whom are individually appointed by the 20 local governments within Contra Costa (The County, cities, and towns), and three “at-large” members nominated by community-based stakeholder organizations within Contra Costa and subsequently appointed to the CAC by CCTA. The CCTA CAC reviews transportation programs and plans throughout the County (https://ccta.net/about-us/#what-we-do), including transportation projects and programs funded by the county half-cent transportation sales tax (Measure J) (https://ccta.net/2018/10/17/measure-j), with the objective of advising and providing recommendations to the CCTA Board of Directors. All CAC members serve a four-year term in a volunteer capacity. There is no limit to the number of consecutive terms a CAC member may serve. Relevant information on the function of the CAC and a copy of the ordinance and by-laws governing the Committee is enclosed for your reference (Exhibit B). Contra Costa Television (CCTV) will forward a news release to various daily and weekly newspapers and publications for countywide public advertisement (Exhibit C). DCD is accepting applications until August 31, 2020. Interested candidates can either apply online or download the application (Exhibit D) and fax the completed form to DCD. Ms. Bristow, who has been regularly attending CAC meetings throughout her term, has indicated her interest in serving as the County representative again and will apply. Should you have any questions, please contact Robert Sarmiento at (925) 674-7822, or via e-mail at robert.sarmiento@dcd.cccounty.us. Attachments: Exhibit A – Call for a County Representative to Serve on the CCTA CAC EXHIBIT A 9 Exhibit B – CCTA CAC Ordinance and Bylaws Exhibit C – News Release Calling for a County Representative to Serve on the CCTA CAC Exhibit D – County Advisory Boards, Committees, and Commissions Application Form cc: Clerk of the Board CAO GTC Staff Better Government Ordinance File John Cunningham, DCD Maureen Toms, DCD EXHIBIT A 10 Call for a County Representative Citizen Advisory Committee of the County’s Transportation Authority Contra Costa County seeks an individual to serve as the County Representative on the Citizen Advisory Committee (CAC) of the Contra Costa Transportation Authority (CCTA). The individual selected for this position must live in the unincorporated area of the County, be available to attend committee meetings on the 4th Wednesday of every month at 6:00 p.m., which are normally held at the CCTA offices, located at 2999 Oak Road, Suite 100, Walnut Creek, CA 94597, and have the ability to review CAC agenda packets and develop input on agenda items beforehand. Due to the COVID-19 pandemic, meetings presently occur via videoconference. The individual will serve a four-year term in a volunteer capacity and be eligible for reimbursement for travel expenses. The CCTA CAC reviews transportation programs and plans throughout the County (https://ccta.net/about-us/#what-we-do), with the objective of advising and providing recommendations to the CCTA Board of Directors. This includes transportation projects and programs funded by the county half-cent transportation sales tax (“Measure J”) (https://ccta.net/2018/10/17/measure-j), which CCTA oversees. CCTA maintains its standing CAC in order to provide citizen perspective, participation, and involvement in the Measure J-funded and voter-approved Transportation Expenditure Plan and Growth Management Program. The CAC members have an opportunity to learn about and influence transportation and growth issues within Contra Costa County and in other jurisdictions through scheduled presentation by transportation experts, advocates, and CCTA staff. Should you have any questions, please call (925) 674-7822. To apply for this position, please fill out the application form online at https://www.contracosta.ca.gov/6408 or download it at https://www.contracosta.ca.gov/DocumentCenter/View/6433 and fax the completed form to the attention of Robert Sarmiento at (925) 674-7250. Interested individuals should apply by August 31, 2020. EXHIBIT A 11 EXHIBIT A 12 EXHIBIT A 13 EXHIBIT A 14 EXHIBIT A 15 EXHIBIT A 16 EXHIBIT A 17 EXHIBIT A 18 Contra Costa County County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.contracosta.ca.gov NEWS RELEASE Contact: Robert Sarmiento, (925) 674-7822 July 31, 2020 Department of Conservation & Development Citizen Advisory Committee on Transportation Seeks New Representative (Martinez, CA) – The Contra Costa County Board of Supervisors is seeking an individual to serve on the Contra Costa Transportation Authority (CCTA) Citizen Advisory Committee (CAC) as Public Representative on behalf of the County. The individual selected for this position must live in the unincorporated area of the County, be available to attend committee meetings on the 4th Wednesday of every month at 6:00 pm, normally held at the CCTA offices located at 2999 Oak Road, Suite 100, Walnut Creek, CA 94597, have the ability to review CAC agenda packets, and develop input on agenda items beforehand. Due to the COVID-19 pandemic, meetings presently occur via videoconference. The individual will serve a four-year term in a volunteer capacity and be eligible for reimbursement for travel expenses. The CCTA Citizen Advisory Committee reviews transportation programs and plans throughout the County (https://ccta.net/about-us/#what-we-do), with the objective of advising and providing recommendations to the CCTA Board of Directors. This includes transportation projects and programs funded by the county half-cent transportation sales tax (“Measure J”) (https://ccta.net/2018/10/17/measure-j), which CCTA oversees. CCTA maintains its standing CAC in order to provide citizen perspective, participation, and involvement in the Measure J-funded and voter-approved Transportation Expenditure Plan and Growth Management Program. The CAC members have an opportunity to learn about and influence transportation and growth issues within Contra Costa County and in other jurisdictions through scheduled presentations by transportation experts, advocates, and CCTA staff. The deadline to apply is August 31, 2020. For more information on this position, please call (925) 674- 7822. To apply, visit the Contra Costa County Boards and Commissions website at www.contracosta.ca.gov/6408, or download an application at www.contracosta.ca.gov/DocumentCenter/View/6433. Applicants can fax the completed form to the attention of Robert Sarmiento at (925) 674-7250. # # # EXHIBIT A 19 Submit Date: Sep 25, 2019 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 3 Education Select the option that applies to your high school education * High School Dipoloma College/ University A Name of College Attended University of SAn Francisco Degree Type / Course of Study / Major Masters Degree Awarded? Yes No College/ University B Name of College Attended Colorado State Univ. Patricia M Bristow Byron CA 94514 Patricia M Bristow Page 1 of 4 EXHIBIT C 20 Degree Type / Course of Study / Major Bachelor of Science Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No Other schools / training completed: Course Studied Hours Completed Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Contra Costa County Transportation Authority Citizens Advisory Committee (BOS Appointee): Submitted Seat Name Representative of the unincorporated area of Contra Costa Have you ever attended a meeting of the advisory board for which you are applying? Yes No If you have attended, how many meetings have you attended? 40 Patricia M Bristow Page 2 of 4 EXHIBIT C 21 Upload a Resume Please explain why you would like to serve on this particular board, commitee, or commission. I’ve been on the board for the past 4 years and would like to continue my work. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or cummunity experience, including any advisory boards on which you have served. Transportation Authority CAC Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) My 4 years on the Transportation Authority CAC Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Patricia M Bristow Page 3 of 4 EXHIBIT C 22 Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Patricia M Bristow Page 4 of 4 EXHIBIT C 23 Submit Date: Aug 07, 2019 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 2 Education Select the option that applies to your high school education * High School Dipoloma College/ University A Name of College Attended UC Berkeley Degree Type / Course of Study / Major Masters/Transportation Engineering Degree Awarded? Yes No College/ University B Name of College Attended UC Berkeley Nazanin Shakerin Alamo CA 94507 Nazanin Shakerin Page 1 of 4 EXHIBIT C 24 Degree Type / Course of Study / Major Bachelors/Architecture Degree Awarded? Yes No College/ University C Name of College Attended Degree Type / Course of Study / Major Degree Awarded? Yes No Other schools / training completed: Course Studied Many extension courses offered by ITS at UC Berkeley Hours Completed Over 100 hours Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Contra Costa County Transportation Authority Citizens Advisory Committee (BOS Appointee): Submitted Iron Horse Corridor Management Program Advisory Committee: Submitted Contra Costa Transportation Authority - Bicycle and Pedestrian Adv. Committee (BOS Appointees): Submitted Regional Measure 3 Independent Oversight Committee: Submitted Seat Name Have you ever attended a meeting of the advisory board for which you are applying? Yes No If you have attended, how many meetings have you attended? Nazanin Shakerin Page 2 of 4 EXHIBIT C 25 Upload a Resume Please explain why you would like to serve on this particular board, commitee, or commission. My education and work experience is in the Transportation Engineering field and I believe I can contribute my expertise to the County commissions and committees which deal with various modes of transportation from planning, operation, construction, and oversight aspects. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or cummunity experience, including any advisory boards on which you have served. Have attended numerous conferences, seminars, city council, town hall and neighborhood meetings during the course of my career in Transportation. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) I have a Masters degree in Transportation Engineering and have worked for both public and private sectors in this field for 31 years. I am now retired and would like to be involved in the oversight and implementation of Transportation related measures by providing my expertise for the betterment of my community. Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No Nazanin_Shakerin-_Resume.pdf Nazanin Shakerin Page 3 of 4 EXHIBIT C 26 If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Nazanin Shakerin Page 4 of 4 EXHIBIT C 27 Nazanin Shakerin Objective:​ ​With 31 years of professional experience in the Transportation Engineering field, I would like to contribute my time and expertise to any County Commission which does work and/or oversight in transportation planning and operations. Work Experience: Town of Danville 1996-2015 Ensys Engineering 1994-1996 Korve Engineering 1992-1994 TJKM Transportation Consultants 1988-1992 DKS & Associates 1984-1988 -Monitored townwide traffic signal operations -Implemented and managed Neighborhood Traffic Management Program (NTMP) -Reviewed and approved traffic impact studies -Designed and timed traffic signals -Managed transportation related Capital Improvement Projects (CIP) -Prepared work scope for traffic impact studies -Reviewed site plans and circulation plans -Reviewed and approved roadway signing and striping plans -Reviewed and approved traffic control plans -Coordinated project design and construction with other public agencies; Caltrans, MTC -Responded to citizen inquiries Education: University of California, Berkeley -Bachelors of Arts in Architecture May 1981 -Masters of Science in Transportation Engineering May 1984 -Affiliations: Institute of Transportation Engineers Skills: -Traffic signal design -Traffic impact studies -Report preparation -Presentation to elected officials -Conduct neighborhood meetings -Perform field work and site assessment for projects EXHIBIT C 28 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:09/14/2020   Subject:RECOMMENDATION FOR APPOINTMENT TO THE TREASURY OVERSIGHT COMMITTEE Submitted For: Russell Watts, Treasurer-Tax Collector  Department:Treasurer-Tax Collector Referral No.: IOC 20/5   Referral Name: Advisory Body Recruitment  Presenter: Julie DiMaggio Enea Contact: Ronda Boler 925-957-2806 Referral History: The Treasury Oversight Committee is responsible for reviewing the County's investment policy, monitoring the performance of County investments, and reporting to the Board of Supervisors. The Committee is composed of seven statutory members and three alternates: County Superintendent of Schools or designee, a representative and an alternate of the Board of Supervisors or their designees, one representative and one alternate elected by a majority of the school and community college districts; one representative and one alternate elected by a majority of the special districts, three public members nominated by the County Treasurer and confirmed by the Board. Referral Update: On July 14, 2020, a vacancy was declared in the statutory Board of Supervisors Representative seat on the Treasury Oversight Committee (TOC) for a term ending April 30, 2024. Paula Troy, currently the alternate Board of Supervisor Representative on the Treasury Oversight Committee, is the only applicant for this vacant seat. In accordance with TOC Bylaws Section IX, Filling Vacancies, I would like to recommend Paula Troy to the IOC for appointment to fill the vacant seat. I also request that the IOC dispense with the interview, as Ms. Troy has already been interviewed recently. According to the Bylaws, regular attendance at meetings is not a requirement for Alternate members of the Treasury Oversight Committee as long as the statutory members are present. Therefore, Ms. Troy's attendance as an Alternate is not relevant in appointing her as a statutory member. However, she has attended 2 out of 2 meetings since her appointment. Ms. Troy was first appointed by the Board of Supervisors in the alternate Representative seat on December 17, 2019 to a term expiring on April 30, 2022. Ms. Troy has expressed a willingness to serve as the statutory Board of Supervisors Representative through term that expires on April 30, 2024. I respectfully request that her name be submitted to the Board of Supervisors for appointment. 29 A summary of her background and experience is as follows: Paula Troy is a graduate of University of California, Sacramento with a degree in Finance. Her professional experience includes working as a Financial Services Professional with experience serving large public fund clients ranging in portfolio size and complexity. Ms. Troy has served on the Treasury Oversight Committee as an Alternate since December 2019. Her application and resume are attached for reference. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Paula Troy to the Board of Supervisors Representative seat on the Treasury Oversight Committee (TOC) for a term ending April 30, 2024. Attachments Candidate Application_Paula Troy_Treasury Oversight Cte 30 31 32 PAULA TROY Martinez, California 94553  SUMMARY OF EXPERIENCE Financial Services Professional with in-depth experience in client service and operational management. Proven record working with very large public fund clients that range in portfolio size and complexity. Recognized for establishing, nurturing, and retaining valuable clients and relationships. Known for working closely with a variety of partner organizations and internal departments in the coordination of services and information, ensuring that client needs are met. PROFESSIONAL EXPERIENCE AMG/STANTEC/CITY OF PLEASANT HILL/ TRANSPAC / 511 CONTRA COSTA Pleasant Hill, CA 2013-PRESENT Project Controls Specialist Management of project and program budgets, cost control functions including budgeting, estimating, and forecasting. Process invoices, expenditure tracking, compile monthly reimbursement invoices, payroll reconciliation and maintaining related records with Contra Costa Transportation Authority. Carpool Instead incentive distribution, coordination of the Contra Costa County Library’s Discover & Go transit promotion, Employer outreach, SchoolPool, and commute incentives. Maintain access databases and assist with audits. STATE STREET CALIFORNIA, INC., Alameda, California 1992 - 2011 Client Service Officer 1998 - 2011 Managed all aspects of client service relationships for 7 Public Fund Clients worth $35 billion. Facilitated client requests and deliverables, ensuring compliance with internal and external regulations, procedures, and controls while ensuring client satisfaction and retention.  Implemented efficiencies with a significant reduction of exceptions by centralizing daily functions within the accounting team.  Developed and implemented significant reductions through efficiencies and outsourcing, resulting in a reduction of turnover from 25% to 10%.  Created procedure manuals for all online system access for daily and monthly activity for hedge fund/commingled portfolios.  Researched, analyzed, and presented all P&L sheets in a clear concise form, projecting changes in revenue, operating income, cash position, and compensation calculations.  Presented to Public Retirement Boards for service updates, education, RFP’s.  Received the Quality Management Award. Client Service Manager 1995 - 1998 Managed 14 portfolio accountants and 3 Quality Control Specialists in a dynamic team environment. Maintained accurate daily fund accounting records for 21 Public Fund Clients.  Increased client satisfaction through improved performance and delivery of vital financial information.  Improved cash operation accuracy and efficiency, contributing to client satisfaction as indicated on client survey. Quality Control Specialist 1994 - 1995 Responsible for the training and development of new Portfolio Accountants.  Developed and implemented operating procedures for consistency and improved delivery of client service at all levels.  Ensured internal and external reporting met established quality standards and developed new processes/documents for complex client reporting. Portfolio Accountant 1992 - 1994 Responsible for accounting of securities of pension funds including general ledger accounting, pricing, and verification of daily financial statements. Proofed account balances on global and domestic funds as well. TRAINING AND EDUCATION Compliance (GASB40, GASB53), Money Laundering, and Diversity B.S. Business Administration, Finance concentration - California State University, Sacramento 33 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:09/14/2020   Subject:Small Business Enterprise & Outreach Program and Local Bid Preference Program Reports for Jan-Jun 2020 Submitted For: Brian M. Balbas, Interim Public Works Director/Chief Engineer  Department:Public Works Referral No.: IOC 20/1; 20/4   Referral Name: Small Business Enterprise and Outreach Programs; Local Bid Preference Program  Presenter: Cindy Shehorn, Purchasing Services Manager Contact: Cindy Shehorn (925) 957-2491  Referral History: Contra Costa County values the contributions of small business in the County and has developed programs to assist in the solicitation and awarding of contracts. The Board of Supervisors has adopted these programs to enable small and local businesses to compete for a share of the County's purchasing transactions. SBE and Outreach Programs. The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program applies to: (1) county-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less. The SBE Program's objective is to have at least 50% or more of the total eligible dollar base amounts be awarded to SBEs. A Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5 must be: Independently owned and operated business, which is not dominant in its field of operation Principal office of which is located in California Officers of which are domiciled in California, and which together with affiliates, has 100 or fewer employees Average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three years, or a manufacturer with 100 or fewer employees. Local Bid Preference Program. On August 10, 2004, the Board of Supervisors referred to the Internal Operations Committee (IOC) the creation of a policy to grant a five percent preference to Contra Costa County vendors on all sealed bids or proposals, except with respect to those contracts which state law requires to be granted to the lowest bidder, and review of an ordinance to be drafted by County Counsel to enact this policy. The 2005 IOC proposed a new ordinance to the Board of Supervisors, and the Board adopted the local bid preference ordinance to support small local business and stimulate the local economy at no additional cost to the County. The 34 small local business and stimulate the local economy at no additional cost to the County. The ordinance provides that if the low bid in a commodities purchase is not a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within 5% percent of the lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive bid, allowing the County to favor the local vendor but not at the expense of obtaining the lowest offered price.  The ordinance defines a local vendor as any business that has its headquarters, distribution point, or locally-owned franchise located within the county for at least six months immediately prior to the issuance of the request for bids, and holds a valid business license by a jurisdiction in Contra Costa County.  Reporting Requirements It is the responsibility of each department to track and compile the data on purchasing and outreach activities so that a countywide report can be provided to the Board of Supervisors. It is the responsibility of the Purchasing Services Manager to comply with and report on the Local Bid Preference Program. Since adoption, the IOC has continued to monitor the effects of these programs through semi-annual reports, currently prepared and presented by the Purchasing Services Manager. The last report received by the Internal Operations Committee was for the period of July 1 through December 31, 2019. Referral Update: Attached is the SBE, Outreach, and Local Bid Preference Programs report for the period January 1 - June 30, 2020. Recommendation(s)/Next Step(s): ACCEPT the Small Business Enterprise, Outreach, and Local Bid Preference Programs Report, reflecting departmental program data for the period January 1 - June 30, 2020. Fiscal Impact (if any): None. This is an informational report. Attachments SBE_Outreach Program Report 1 1 2020 thru 6 30 2020 Program Activity Report January to June 2020 35 “Accredited by the American Public Works Association” 255 Glacier Drive Martinez, CA 94553-4825 TEL: (925) 313-2000  FAX: (925) 313-2333 www.cccpublicworks.org Brian M. Balbas, Director Deputy Directors Stephen Kowalewski, Chief Allison Knapp Warren Lai Carrie Ricci Joe Yee September 1, 2020 TO: Internal Operations Committee Supervisor Candace Andersen, District II, Chair Supervisor Diane Burgis, District III, Vice Chair FROM: Cynthia Shehorn, Procurement Services Manager SUBJECT: Small Business Enterprise, Outreach, and Local Program Report for January-June 2020 RECOMMENDATION: ACCEPT the SBE, Outreach, and Local Programs Report, reflecting departmental program data for the period: January 1 through June 30, 2020. BACKGROUND: Contra Costa County values the contributions of small business and ha s developed programs to assist in soliciting and awarding contracts to the SBE community. The Board of Supervisors adopted these programs to enable small and local businesses to compete for a share of the County's purchasing transactions. The Board of Supervisors has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program applies to: (1) County-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less. The objective of the program is to award at least 50% or more of the total eligible dollar base amounts to SBEs. A Small Business Enterprise, as defined by the California Government Code, Section 14837, Chapter 3.5 must be:  Independently owned and operated business, which is not dominant in its field of operation;  The principal office of which is located in California, the officers of which are domiciled in California, and which together with affiliates, has 100 or fewer employees;  And have average annual gross receipts of fifteen million dollars ($15,000,000) or less over the previous three tax years, or a manufacturer with 100 or fewer employees. 36 SBE, Outreach, and Local Business Report September 1, 2020 Page 2 of 5 Reporting Requirements It is the responsibility of each County department to track and compile the data on these purchasing activities so a countywide report can be provided to the Board of Supervisors. The Internal Operations Committee has responsibility for evaluating the semi-annual reports and making recommendations to the Board on program policies and reporting. The Board receives reports in six-month increments, with the last report submitted to the Board for the period ending December 2019. Attachment A constitutes the report due for the time period of January 1 – June 30, 2020. Summary Findings The table below summarizes the attached department activity on a countywide basis. January – June 2020 ACTIVITY TYPE: Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total Professional/Personal Services 219 117 53.4% $14,118,711 $5,961,168 42.2% Purchasing Transactions 1,148 344 30.0% $23,848,942 $6,325,578 26.5% Construction Contracts 0 0 0% $0 $0 0% $9.6 $6.2 $7.6 $5.9 $7.9 $8.2 $5.9 $6.3 $0.1 $-$-$- $- $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 7/1 to 12/31 2018 1/1 to 6/30 2019 7/1 to 12/30 2019 1/1 to 6/30 2020 Value of Contracts Awarded to SBEs In Millions Professional Services Purchase Orders Construction Contracts 37 SBE, Outreach, and Local Business Report September 1, 2020 Page 3 of 5 While the County did not achieve the 50% goal, this information shows the County has directed more than $12 million in qualifying transactions to SBE firms during the six-month reporting period, achieving a 42% award rate for professional/personal services transactions and a 27% award rate for purchasing transactions. No construction contracts reported in this period. It is worth noting that the SBE participation goals of surrounding agencies are typically in the 20-25% range. By that measure, Contra Costa County’s reported activity is above that threshold for professional/personal services, and in line with the range for Purchasing transactions. The following departments are to be commended for achieving 50% or more program compliance this reporting period:  Service Contracts: Agriculture, Animal Services, Conservation and Development, Clerk of the Board, DoIT, Child Support Services, District Attorney, Health Services, and Public Works.  Purchases: Conservation and Development, CAO-Administration, Di strict Attorney, and Contra Costa Fire Protection District. Of particular note, the following six Departments are to be commended for achieving a 100% award rate for qualifying professional services contracts: Animal Services, Clerk of the Board, DOIT, DCSS, District Attorney, and Public Works. Conservation and Development should also to be commended for achieving a 100% award rate for qualifying purchasing transactions. Department/Activity Total # of ALL Contracts Total # of SBE Contracts SBE Percent of Total Total Dollar Value of ALL Contracts Total Dollar Value of SBE Contracts SBE Percent of Total ANIMAL SERVICES Professional/Personal Services 4 4 100% $48,510 $48,510 100% CLERK OF THE BOARD Professional/Personal Services 2 2 100% $146,080 $146,080 100% DOIT Professional/Personal Services 1 1 100% $75,000 $75,000 100% 38 SBE, Outreach, and Local Business Report September 1, 2020 Page 4 of 5 CHILD SUPPORT S ERVICES Professional/Personal Services 2 2 100% $174,999 $174,999 100% DISTRICT ATTORNEY Professional/Personal Services 2 2 100% $50,250 $50,250 100% PUBLIC WORKS Professional/Personal Services 7 7 100% $153,850 $153,850 100% CONSERVATION & DEVELOPMENT Purchasing Transactions 5 5 100% $151,987 $151,987 100% E-Outreach Report In order to encourage the use of small, local, and disadvantaged businesses, the County's E-Outreach Program requires bids and Request for Proposals greater than $10,000 to be solicited online. For this period, there were 52 bids totaling $17,754,000 that fell within the parameters of the program. In addition, the data specific to electronic solicitations is developed and provided by the Purchasing Division of the Public Works Department, and reflects outreach to small, women-owned, minority-owned, local, disabled veteran-owned, and disadvantaged business enterprises. During this reporting period, 52 bids were conducted using the BidSync e-outreach site. Notifications were sent to 329,021 businesses, of which 35.85% are considered a small, local, or disadvantaged business enterprises. E-Outreach January 1, 2020 – June 30, 2020 Number of Solicitations 52 Total Notifications 329,021 Dollar Value $17,754,000 BUSINESS CATEGORY Notifications Percentage of Total MBE - Minority Business Enterprise 19,734 6.00% WBE - Women Business Enterprise 16,730 5.08% SBE - Small Business Enterprise 56,718 17.24% LBE - Local Business Enterprise 718 2.18% DVBE - Disabled Veteran Business Enterprise 464 1.41% DBE – Disadvantaged Business Enterprise 12,961 3.94% Total 107,325 35.85% 39 SBE, Outreach, and Local Business Report September 1, 2020 Page 5 of 5 Local Business Preference For opportunities exceeding $25,000, the Local Business Preference Program allows for local businesses to submit a new offer if within 5% of the lowest bidder. There were no instances of the Bid Preference utilized in this reporting period. Dollar Value Awarded to Local and Bay Area Businesses The dollar value of Purchase Orders issued for the period was $25.5 million. The dollar value awarded to Contra Costa County businesses was $4.7 million. The value awarded to other Bay Area businesses was 24.10% or $6.1 million. This represents a significant contribution to the local economy. Contra Costa County $4,718,488 18.48% Other Bay Area Counties $6,150,643 24.10% Other $14,655,464 57.42% Total $25,524,595 100% Conclusion The County has demonstrated continued commitment to achieving the 50% goal for participation by SBE firms in contract and purchasing activities. While the data for some departments is below this threshold, departments are showing greater interest in increasing the percentage of awarded contracts. Instruction is being provided on the search features of the purchasing system, which identifies businesses in the small, local, women, minority, veteran and disadvantaged business categories. Attachment A 40 SMALL BUSINESS ENTERPRISE - Program Activity report Reporting Period: July - December 2017January - June 2020 Total # of Total # of SBE percent of Total dollar value Total dollar value SBE percent of ALL contracts SBE contracts Total # of contracts of ALL contracts of SBE contracts Total contracts value Agriculture Professional/Personal services contracts 10 5 50.0%$98,923 $60,033 60.7% Purchasing Transactions 14 4 28.6%$185 $33 17.8% Construction contracts 0 0 0.0%$0 $0 0.0% Animal Services Professional/Personal services contracts 4 4 100.0%$48,510 $48,510 100.0% Purchasing Transactions 15 5 33.3%$172,752 $18,965 11.0% Construction contracts 0 0 0.0%$0 $0 0.0% Assessor Professional/Personal services contracts 0 0 0.00%$0 $0 0.0% Purchasing Transactions 4 1 25.00%$21,249 $9,999 47.1% Construction contracts 0 0 0.0%$0 $0 0.0% Auditor-Controller Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% Clerk-Recorder-Elections Professional/Personal services contracts 10 1 10.0%$175,216 $9,580 5.5% Purchasing Transactions 14 4 28.6%$232,805 $56,806 24.4% Construction contracts 0 0 0.0%$0 $0 0.0% Conservation and Development Professional/Personal services contracts 7 5 71.4%$263,305 $96,260 36.6% Purchasing Transactions 5 5 100.0%$151,987 $151,987 100.0% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Administration Professional/Personal services contracts 5 0 0.0%$1,449,092 $0 0.0% Purchasing Transactions 15 2 13.3%$473,036 $249,972 52.8% Construction contracts 0 0 0.0%$0 $0 0.0% 1 41 County Administrator's Office - Reentry & Justice Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Clerk of the Board Professional/Personal services contracts 2 2 100.0%$146,080 $146,080 100.0% Purchasing Transactions 4 1 25.0%$101,630 $630 0.6% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Communications and Media Professional/Personal services contracts 1 0 0.0%$100,000 $0 0.0% Purchasing Transactions 12 5 41.7%$93,612 $46,196 49.3% Construction contracts 0 0 0.0%$0 $0 0.0% County Administrator's Office - Dept. of Information Technology (DoIT) Professional/Personal services contracts 1 1 100.0%$75,000 $75,000 100.0% Purchasing Transactions 50 16 32.0%$1,133,032 $342,054 30.2% Construction contracts 0 0 0.0%$0 $0 0.0% Dept. Child Support Services (DCSS) Professional/Personal services contracts 2 2 100.0%$174,999 $174,999 100.0% Purchasing Transactions 37 13 35.1%$599,059 $116,052 19.4% Construction contracts 0 0 0.0%$0 $0 0.0% County Counsel Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 1 1 100.0%$3,118 $3,118 100.0% Construction contracts 0 0 0.0%$0 $0 0.0% District Attorney Professional/Personal services contracts 2 2 100.0%$50,250 $50,250 100.0% Purchasing Transactions 25 14 56.0%$452,177 $314,177 69.5% Construction contracts 0 0 0.0%$0 $0 0.0% Employment and Human Services 29 12 41.4%$957,734 $463,944 48.4% 2 42 Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Fire Protection District 0 0 0.0%$0 $0 0.0% Professional/Personal services contracts 9 3 33.3%$350,954 $175,393 50.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Health Services 133 70 52.6%$7,011,774 $3,510,293 50.1% Professional/Personal services contracts 338 60 17.8%$7,123,594 $1,141,656 16.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Human Resources 2 0 0.0%$70,000 $0 0.0% Professional/Personal services contracts 6 2 33.3%$143,700 $12,780 8.9% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Library 0 0 0.0%$0 $0 0.0% Professional/Personal services contracts 30 14 46.7%$138,340 $58,092 42.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Probation 24 10 41.7%$214,189 $94,488 44.1% Professional/Personal services contracts 50 20 40.0%$616,577 $161,360 26.2% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Public Defender 0 0 0.0%$0 $0 0.0% Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Public Works 7 7 100.0%$153,850 $153,850 100.0% Professional/Personal services contracts 320 114 35.6%$5,687,599 $2,063,224 36.3% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts 3 43 Office of the Sheriff 14 8 57.1%$4,578,881 $1,077,881 23.5% Professional/Personal services contracts 204 60 29.4%$6,709,403 $1,639,153 24.4% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Treasurer - Tax Collector 0 0 0.0%$0 $0 0.0% Professional/Personal services contracts 10 2 20.0%$96,310 $13,903 14.4% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Veterans Services Office 0 0 0.0%$0 $0 0.0% Professional/Personal services contracts 0 0 0.0%$0 $0 0.0% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts Total Activity Reported 248 129 52.0%$14,118,711 $5,961,168 42.2% Professional/Personal services contracts 1148 344 30.0%$23,848,942 $6,325,578 26.5% Purchasing Transactions 0 0 0.0%$0 $0 0.0% Construction contracts 4 44 Total contracts value 5 45