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Home My WebLink AboutBOARD STANDING COMMITTEES - 05132019 - Internal Ops Agenda Pkt INTERNAL OPERATIONS COMMITTEE May 13, 2019 1:00 P.M. 651 Pine Street, Room 101, Martinez Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. RECEIVE and APPROVE the Record of Action for the April 8, 2019 IOC meeting. (Julie DiMaggio Enea, IOC Staff) 4. INTERVIEW candidates for the pending vacant seat on the Retirement Board and determine recommendation for Board of Supervisors consideration. (Julie DiMaggio Enea, County Administrator's Office) 5. INTERVIEW candidates for appointment to the BOS Appointee 2 seat on the Airport Land Use Commission to a four-year term expiring on May 1, 2023, and DETERMINE recommendation for Board of Supervisors consideration. (Jamar Stamps, Conservation and Development Department) 6. CONSIDER recommending to the Board of Supervisors the appointment of Marjorie McWee to the County Representative seat on the County Connection Advisory Committee to complete the unexpired term ending on June 30, 1019 and to a the new two-year term for the period July 1, 2019 through June 30, 2021. (Julie DiMaggio Enea, County Administrator's Office) 7. CONSIDER recommending to the Board of Supervisors the appointment of John Phillips to the Public 3 seat on the Treasury Oversight Committee to complete the remainder of the current term, which will expire on April 30, 2020. (Russell Watts, Treasurer-Tax Collector) 8. CONSIDER accepting report from the Environmental Health Division of Health Services summarizing activities since November 2018 to implement the Solid Waste Collection & Transportation (Waste Hauler) Ordinance and the effects of the performance bond amount reduction. (Kristian Lucas, Health Services Department) 1 9.The next meeting is currently scheduled for June 10, 2019. 10.Adjourn The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:05/13/2019 Subject:RECORD OF ACTION FOR THE APRIL 8, 2019 IOC MEETING Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the April 8, 2019 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the April 8, 2019 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT IOC Record of Action for April 8, 2019 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR APRIL 8, 2019 Supervisor Diane Burgis,Chair Supervisor Candace Andersen, Vice Chair Present: Diane Burgis, Chair Candace Andersen, Vice Chair Staff Present:Julie DiMaggio Enea, Staff Attendees:Hannah Brown; Kirsten Upshaw; Emlyn Struthers, Clerk of the Board's Office; Jami Napier, Chief Asst Clerk of the Board; Phyllis Gordon; Sarah Kennard; Maureen Parkes, DCD; Joey D. Smith; Michael Kent, HSD Hazardous Materials Program; Jill Ray, BOS District II Representative; Mark Goodwin, District III Chief of Staff 1.Introductions Chair Burgis called the meeting to order at 1:05 p.m. and invited attendees to introduce themselves. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No one requested to speak during the public comment period. 3.RECEIVE and APPROVE the Record of Action for the March 11, 2019 IOC meeting. Supervisor Andersen approved the record of action for the March 11, 2019. (Supervisor Burgis was not present at the March 11 meeting.) AYE: Vice Chair Candace Andersen Other: Chair Diane Burgis (ABSTAIN) Passed 4.RECOMMEND to the Board of Supervisors the appointment of the Jonathan Bash, representing the Sierra Club, to the Environmental Organizations #2 seat on the Hazardous Materials Commission to complete the unexpired term ending on December 31, 2019 and to a new term that will expire on December 31, 2023. The Committee approved the appointment of Jonathan Bash, representing the Sierra DRAFT 4 The Committee approved the appointment of Jonathan Bash, representing the Sierra Club, to the Environmental Organizations #2 seat on the Hazardous Materials Commission and directed staff to forward the recommendation to the Board of Supervisors. AYE: Chair Diane Burgis, Vice Chair Candace Andersen Passed 5.APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2019 Fish and Wildlife Propagation Fund grant funds for ten projects totaling $67,267. The Committee approved the recommendations from the Fish & Wildlife Committee for the allocation of 2019 Fish and Wildlife Propagation Fund grant funds to ten projects totaling $67,267 and directed staff to forward the recommendations to the Board of Supervisors. AYE: Chair Diane Burgis, Vice Chair Candace Andersen Passed 6.CONSIDER Commission for Women and staff recommendations regarding proposed modification to the Commission's bylaws and PROVIDE direction to staff. The Committee directed staff the make the following modifications to the Commission's proposed bylaws and forward the modified bylaws to the Commission and then the Board of Supervisors for adoption: Article 1, Name, Section 2: Restore the original Commission name in the history paragraph. Article III, Section 1, Members: Clarify that commissioners who also have membership in an organization that provides funding to the Commission must recuse themselves from any discussion and/or vote pertaining to the use of those funds. Article III, Section 2, Membership Responsibilities: Restore the requirement for members to attend at least one BOS meeting and the responsibility to be an ambassador and proponent of the Commission. Article IV, Section 3, Term of Office: Clarify that no commissioner shall serve in the same executive officer position for more than two consecutive years and as a member of the Executive Committee for more than four consecutive years. The Committee also encouraged the Commission to develop an annual budget to use as a basis for fundraising, and also to track and engage with the Board of Supervisors on countywide issues and initiatives that impact women and girls, including for example, human trafficking, women's health, women veterans, etc. AYE: Chair Diane Burgis, Vice Chair Candace Andersen Passed 7.ACCEPT the 2017-2019 Triennial Review Phase II Report and specific DRAFT 5 7.ACCEPT the 2017-2019 Triennial Review Phase II Report and specific recommendations summarized below: DIRECT the County Administrator to continue implementation with the third cycle of the triennial review process for the remaining advisory bodies. 1. DIRECT the Clerk of the Board to assist with bylaw updates for the Advisory Council on Equal Employment Opportunity, related to membership and quorum requirement. 2. DIRECT the Clerk of the Board to collaborate with the District V Supervisor, County Counsel, and the Rodeo MAC to update the bylaws to perform advisory duties previously completed by the CSA R-10 Citizen Advisory Committee. 3. DIRECT the Clerk of the Board to collaborate with the District V Supervisor and related county departments to consider discontinuing the inactive M-16 Citizens Advisory Committee. 4. DIRECT the Clerk of the Board to collaborate with the District IV Supervisor to update the bylaws of the Contra Costa Centre MAC’s membership and composition. 5. REQUEST that the Clerk of the Board explore new review formats to better capture the compliance of advisory bodies with county and state requirements for future cycles of the triennial review. 6. DIRECT the Clerk of the Board and County Counsel to offer a Brown Act, Better Government Ordinance, and Advisory Boards overview training for advisory board staff and chairs in 2019. 7. AUTHORIZE the Clerk of the Board to create materials and resources related to online posting requirements, for those bodies that are currently required under county policy to post agendas online. 8. AUTHORIZE the Clerk of the Board to research and develop new training requirements for advisory board members and advisory board staff, which will return to the Internal Operations Committee for discussion and approval. 9. Emlyn Struthers presented the staff report, indicating that she is consulting the District Supervisors regarding recommendations pertaining to bodies wholly within a supervisorial district to determine what, if any, additional action should be taken. Specifically: The suggestion to combine the functions of the R-10 Citizen Advisory Committee and the Rodeo MAC has been has been discussed with Supervisor Glover’s staff and they have indicated support for the idea. Clerk of the Board will continue to coordinate with Supervisor Glover and his staff to implement any recommended changes. Clerk of the Board has been in contact with Supervisor Glover’s office regarding the suggestion to sunset the M-16 Citizen Advisory Committee. Supervisor Glover’s office has requested that Clerk of the Board consult with DRAFT 6 Public Works and the Department of Conservation and Development to confirm whether they see a continuing need for the Committee. Clerk of the Board will then coordinate with the District V office regarding any changes. Supervisor Mitchoff’s staff has indicated that the Supervisor would like to modify the Contra Costa Centre MAC. Clerk of the Board will coordinate with Supervisor Mitchoff’s office to implement any recommended changes to Contra Costa Centre MAC. The Committee accepted the staff report and recommendations and directed that they be forwarded to the Board of Supervisors for its information. AYE: Chair Diane Burgis, Vice Chair Candace Andersen Passed 8.The next meeting is currently scheduled for May 13, 2019. 9.Adjourn Chair Burgis adjourned the meeting at 2:05 p.m. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.usDRAFT 7 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:05/13/2019 Subject:INTERVIEW CANDIDATES FOR ONE VACANCY ON THE RETIREMENT BOARD OF TRUSTEES Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: 19/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.335.1077 Referral History: ↵On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on certain boards, committees, and commissions including the County Retirement Board. Referral Update: The Contra Costa County Employees' Retirement Association (CCCERA) is administered by the Board of Retirement, an independent public entity responsible for general management of the association. With assistance from qualified professionals in the pension industry, the Board adopts regulations, policies and procedures that are relevant to CCCERA, for the purpose of benefiting the members. CCCERA is also governed by the California Constitution and the regulations, procedures and policies adopted by CCCERA’s Board. The Contra Costa County Board of Supervisors may also adopt resolutions which affect member benefits, as permitted by the County Employees’ Retirement Law of 1937. On June 30, 2019, the term for seat #4 on the County Retirement Board will expire, creating a vacancy. At the direction of the Internal Operations Committee, staff initiated a four-week recruitment by issuing a press release (attached) on April 2nd advertising the vacancy, with an application deadline of April 26th. For advisory body vacancies, our standard advertising includes: Posting a notice in the News Flash section of the homepage for the duration of the nomination period. Promoting with a recruitment announcement on CCTV’s CountyNet bulletin board Emailing to area print/online publications, plus KCBS Radio and KKDV Radio. 8 The recruitment garnered two applications, from incumbent Scott Gordon and Paula Troy, both of Martinez. The term of office for the vacant Board of Supervisors appointee seat is July 1, 2019 - June 30, 2022. Recommendation(s)/Next Step(s): INTERVIEW candidates for the pending vacant seat on the Retirement Board and determine recommendation for Board of Supervisors consideration on June 4. Scott Gordon, (Incumbent) Paula Troy Fiscal Impact (if any): None to the County. Retirement Board Trustees receive a stipend of $100 per meeting, plus mileage reimbursement, paid by CCCERA. Attachments PRESS PUBLICATION_RETIREMENT BOARD 2019 SCHEDULED VACANCY 4-1-19 Candidate Application_Scott Gordon_CCCERA Candidate Application_Paula Troy_CCCERA Retirement Board Time Commitment 9 Contra Costa County County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.contracosta.ca.gov IMMEDIATE RELEASE Contact: Julie DiMaggio Enea, 925-335-1077 April 2, 2019 julie.enea@cao.cccounty.us Would You Like to Serve on Contra Costa County’s Retirement Board? The Contra Costa County Board of Supervisors is seeking individuals with a sound business background, experience in pension fund investment or administration, or in equity investments or banking, to serve on the Contra Costa County Employees’ Retirement As sociation Board of Trustees. To be considered, candidates must be County residents, must not be Retirement System members or retirees, and may not market any investment, consulting, or related service to the Contra Costa County Retirement Board or any other 1937 Act Retirement Board. Regular meetings of the Retirement Board are held the second and fourth Wednesdays of each month beginning at 9:00 am and sometimes extending into the afternoon. There may also be additional meetings on special topics that arise from time to time. Members of the Retirement Board receive $100 per meeting up to a monthly maximum of $500, plus reimbursement for actual and necessary expenses. The appointment will be for a full three-year term beginning July 1, 2019 and ending June 30, 2022. Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 335-1900 or visiting the County webpage at www.co.contra-costa.ca.us/3418. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553, no later than 5:00 p.m. on Friday, April 26, 2019. Applications can also be emailed to ClerkoftheBoard@cob.cccounty.us . Applicants should plan to be available for public interviews on Monday, May 13, 2019 in Martinez. Further information about the Retirement Board can be obtained by calling CCCERA CEO Gail Strohl at (925) 521-3960 or by visiting the website www.cccera.org . ### 10 Submit Date: Apr 19, 2019 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Seat Name Name of College Attended Degree Type / Course of Study / Major Name of College Attended Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? District 5 Education Select the option that applies to your high school education * High School Dipoloma College/ University A Degree Awarded? Yes No College/ University B Scott W Gordon Martinez CA 94553 BOS Appointee 4 UC Santa Barbara B.A., Economics UC Hastings College of the Law Scott W Gordon Page 1 of 4 11 Degree Type / Course of Study / Major Name of College Attended Degree Type / Course of Study / Major Course Studied Hours Completed Seat Name If you have attended, how many meetings have you attended? Degree Awarded? Yes No College/ University C Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Contra Costa County Employees Retirement Association (CCCERA): Submitted Have you ever attended a meeting of the advisory board for which you are applying? Yes No Juris Doctor Washington State University Economics BOS Appointee 4 60 + Meetings attended Scott W Gordon Page 2 of 4 12 Upload a Resume Please explain why you would like to serve on this particular board, commitee, or commission. I am serving my second full term as a Pension Board Trustee and believe I am qualified based on my experience, the performance of the CCCERA fund and the improvements the Board has instituted and should be re-appointed for an additional term. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or cummunity experience, including any advisory boards on which you have served. Prior service includes the Martinez Education Foundation, Martinez Community Foundation, and Non- profit boards that made substantial public improvements for both MDUSD and MUSD athletic facilities. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) As noted above, I am serving my second full term as a Pension Board Trustee and believe I am qualified based on my experience, the performance of the CCCERA fund and the improvements the Board has instituted and should be re-appointed for an additional term. I have an excellent attendance record for our Board meetings, and am currently serving as Vice Chairperson of the Board. I previously served as Secretary of the Board. When appointed in 2013, the Board was mired in litigation and hearings on various policy issues, and it has taken some time but 5 years later we are now a much healthier independent District/agency with a working collegial board and talented staff. Our employee pension fund has now grown to over $9 Billion and is 90+% funded, a fund health metric that all of our Board members are extremely proud of. I believe i have served successfully as an appointed fiduciary in the public interest, serving to enhance the benefits of all active members and beneficiaries as is our duty. Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No Scott W Gordon Page 3 of 4 13 If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Scott W Gordon Page 4 of 4 14 Submit Date: Apr 17, 2019 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Seat Name Name of College Attended Degree Type / Course of Study / Major Name of College Attended Contra Costa County Boards & Commissions Application Form Profile Which supervisorial district do you live in? None Selected Education Select the option that applies to your high school education * High School Dipoloma College/ University A Degree Awarded? Yes No College/ University B Paula A Troy Martinez CA 94553 California State University Sacramento BS, Finance Paula A Troy Page 1 of 4 15 Degree Type / Course of Study / Major Name of College Attended Degree Type / Course of Study / Major Course Studied Hours Completed Seat Name If you have attended, how many meetings have you attended? Degree Awarded? Yes No College/ University C Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Board and Interest Which Boards would you like to apply for? Contra Costa County Employees Retirement Association (CCCERA): Submitted Have you ever attended a meeting of the advisory board for which you are applying? Yes No Paula A Troy Page 2 of 4 16 Upload a Resume Please explain why you would like to serve on this particular board, commitee, or commission. My background is with Public Funds, attending board meetings, working for State Street Bank as the custodian for Public Funds. I have a passion for knowledge of investments and am familiar with unfunded liabilities associated with Public Funds. I would love to serve on the board, with my previous knowledge of investments and public funds. Qualifications and Volunteer Experience I would like to be considered for appointment to other advisory boards for which I may be qualified. Yes No Are you currently or have you ever been appointed to a Contra Costa County advisory board, commission, or committee? Yes No List any volunteer or cummunity experience, including any advisory boards on which you have served. Have been a member of SACRS. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) Financial Services Professional with in-depth experience in client service and operational management. Proven record working with very large public fund clients that range in portfolio size and complexity. Recognized for establishing, nurturing, and retaining valuable clients and relationships. Known for working closely with a variety of partner organizations and internal departments in the coordination of services and information, ensuring that client needs are met. Conflict of Interest and Certification Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: TroyP_resume_2018.docx Paula A Troy Page 3 of 4 17 Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I certify that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Paula A Troy Page 4 of 4 18 PAULA TROY Martinez, California 94553   SUMMARY OF EXPERIENCE Financial Services Professional with in-depth experience in client service and operational management. Proven record working with very large public fund clients that range in portfolio size and complexity. Recognized for establishing, nurturing, and retaining valuable clients and relationships. Known for working closely with a variety of partner organizations and internal departments in the coordination of services and information, ensuring that client needs are met. PROFESSIONAL EXPERIENCE AMG/STANTEC/CITY OF PLEASANT HILL/ TRANSPAC / 511 CONTRA COSTA Pleasant Hill, CA 2013-PRESENT Project Controls Specialist Management of project and program budgets, cost control functions including budgeting, estimating, and forecasting. Process invoices, expenditure tracking, compile monthly reimbursement invoices, payroll reconciliation and maintaining related records with Contra Costa Transportation Authority. Carpool Instead incentive distribution, coordination of the Contra Costa County Library’s Discover & Go transit promotion, Employer outreach, SchoolPool, and commute incentives. Maintain access databases and assist with audits. STATE STREET CALIFORNIA, INC., Alameda, California 1992 - 2011 Client Service Officer 1998 - 2011 Managed all aspects of client service relationships for 7 Public Fund Clients worth $35 billion. Facilitated client requests and deliverables, ensuring compliance with internal and external regulations, procedures, and controls while ensuring client satisfaction and retention. Implemented efficiencies with a significant reduction of exceptions by centralizing daily functions within the accounting team. Developed and implemented significant reductions through efficiencies and outsourcing, resulting in a reduction of turnover from 25% to 10%. Created procedure manuals for all online system access for daily and monthly activity for hedge fund/commingled portfolios. Researched, analyzed, and presented all P&L sheets in a clear concise form, projecting changes in revenue, operating income, cash position, and compensation calculations. Presented to Public Retirement Boards for service updates, education, RFP’s. Received the Quality Management Award. Client Service Manager 1995 - 1998 Managed 14 portfolio accountants and 3 Quality Control Specialists in a dynamic team environment. Maintained accurate daily fund accounting records for 21 Public Fund Clients. Increased client satisfaction through improved performance and delivery of vital financial information. Improved cash operation accuracy and efficiency, contributing to client satisfaction as indicated on client survey. Quality Control Specialist 1994 - 1995 Responsible for the training and development of new Portfolio Accountants. Developed and implemented operating procedures for consistency and improved delivery of client service at all levels. Ensured internal and external reporting met established quality standards and developed new processes/documents for complex client reporting. Portfolio Accountant 1992 - 1994 Responsible for accounting of securities of pension funds including general ledger accounting, pricing, and verification of daily financial statements. Proofed account balances on global and domestic funds as well. TRAINING AND EDUCATION Compliance (GASB40, GASB53), Money Laundering, and Diversity B.S. Business Administration, Finance concentration - California State University, Sacramento 19 CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION RETIREMENT BOARD MEMBERSHIP TIME COMMITMENTS, CONFLICTS OF INTEREST, FIDUCIARY LIABILITY Regular Meetings The Board normally holds its regular business meeting the second and fourth Wednesdays of each month except in May and November, when the meeting scheduled for the second Wednesday is usually moved to the first Wednesday of the month. Meetings begin at 9:00 a.m. and most often end before 4:00 p.m. The agenda and meeting materials are mailed 6 days before the meeting. Reviewing the packet and preparing for a meeting takes up to 4-5 hours. Post-meeting time can vary from 1-4 hours. Appointed Board members receive a stipend of $100 per Board meeting, regardless of the length of time of the meeting. There is no reimbursement for time spent at seminars and onsite visits. Special Meetings The Board holds special meetings to hear presentations from firms during a manager search, to review results of the annual actuarial valuation, to meet with investment managers to review performance, and to meet with advisors and consultants on matters of particular interest, which may arise from time to time. Typically there are 4-6 of these additional meetings each year and are typically scheduled for a morning starting time. Preparation also varies depending on the subject matter. Standing Committees The Board currently has one standing committee (Audit), which meets at least once per quarter. Miscellaneous Time Board members are provided with subscriptions to several pension and investment- related magazines and periodicals that are intended to help the trustee stay informed on events, products, regulations, providers, concepts, innovations, controversies, and people as they relate to pension fund administration. Time to review these materials varies depending on the extent to which the trustee feels the need for this information. 20 Travel and Training The Retirement Board serves as fiduciary for the Association’s Trust. As fiduciaries, Board members are held to the “prudent person” standard on investment decisions. For this reason, the Board places a great deal of emphasis on continuing education of its members. Trustees are encouraged to attend seminars and conferences dealing with benefits administration and investments. These educational opportunities are regularly placed on the Board meeting agenda. The association reimburses Board members for expenses incurred in conjunction with any training specifically authorized. The typical Board member spends from 7-12 days attending educational seminars and conferences each year. This typically can be much higher for the first few years of Board membership due to the learning curve for public defined benefit plans and investments. On Site Visits Board procedure is to perform on site visits with newly approved investment managers before hire, and existing managers on a periodic basis. These visits include travel, both local and across the country, and should be performed by all Board members on a rotating basis. Note: Travel expenses are reimbursed in accordance with CCCERA’s Travel Policy. Conflicts of Interest Board members are prohibited from marketing any investment, consulting or related service to the Board or to the Boards of any other 1937 Act Retirement Systems. For example, if a Board member is employed by XYZ Advisors, a firm that provides investment or consulting services to institutional investors, it is not legal for that Board member to market XYZ’s services to the Board, or any other 1937 Act Retirement System Board. The same applies if the Board member is employed by XYZ Advisors and markets, or provides investment or consulting in an ongoing relationship with the Board or any other 1937 Act Retirement Board. Board members are required to file disclosure forms each year. Such things as sources of income for the Board member and his or her spouse, property ownership, partnerships, investments, and gifts are required to be disclosed. All disclosure documents are open to the public. Fiduciary Liability Trustees are held to a strict code of conduct in every decision they make as Board members. Although infrequent in the public sector, a Board member can be sued for personal liability arising from a decision or action by the Board. The Association procures fiduciary liability insurance to cover the Board in its official capacity but is precluded by law from purchasing similar coverage for personal liability of each Board member. Such coverage is, however, available to Board members at a nominal cost. 21 SUMMARY OF TIME COMMITMENTS MEETINGS Minimum Maximum Hours/Year Hours/Year Monthly Meetings Prep. Time 120 216 Meeting 144 160 Special Meetings Prep. Time 8 12 Meeting 20 30 TOTAL 292 418 EDUCATION 7 – 12+ days per year attending out-of-town seminars and conferences. ON SITE VISITS 2 – 6 days per year attending out of town on site visits with investment managers 22 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:05/13/2019 Subject:CANDIDATE INTERVIEWS FOR AIRPORT LAND USE COMMISSION Submitted For: John Kopchik, Director, Conservation & Development Department Department:Conservation & Development Referral No.: IOC 19/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Jamar Stamps Contact: Jamar Stamps (925) 674-7832 Referral History: The Board of Supervisors created the Airport Land Use Commission (ALUC) in 1970 to promote the orderly development of compatible land uses around each public airport in the County, in order to safeguard both the interests of the general public and the welfare of inhabitants in the areas surrounding the airports. The California Public Utilities Code requires and specifies the composition of the ALUC, whose membership shall include: (1) Two representing the cities in the county, appointed by a city selection committee comprised of the mayors of all the cities within that county, except that if there are any cities contiguous or adjacent to the qualifying airport, at least one representative shall be appointed therefrom. (2) Two representing the county, appointed by the board of supervisors. (3) Two having expertise in aviation, appointed by a selection committee comprised of the managers of all of the public airports within that county. (4) One representing the general public, appointed by the other six members of the commission. The Internal Operations Committee conducts interviews for the two County seats described in item 2, above, and makes recommendations to the Board of Supervisors for appointment. Seat terms are four years, expiring the first Monday in May. Referral Update: The term of the BOS Appointee #2 seat expired on May 6, 2019. The term of the new appointee will end on May 1, 2023. The Conservation and Development Department recruited for four weeks to fill the vacancy. Five applications, attached, were received. Also attached are the current Commission roster and recruitment announcement. Recommendation(s)/Next Step(s): INTERVIEW candidates for appointment to the BOS Appointee 2 seat on the Airport Land Use ↵ 23 INTERVIEW candidates for appointment to the BOS Appointee 2 seat on the Airport Land Use Commission to a four-year term expiring on May 1, 2023, and DETERMINE recommendation for Board of Supervisors consideration: Geoffrey Logan, (incumbent Airport Manager's appointee), Walnut Creek Daniel Merino, Concord Lawrence Palma, Brentwood Ronald Reagan, (incumbent, BOS #2 appointee), Brentwood Chris Scott, Danville Fiscal Impact (if any): None. Attachments ALUC Press Release 2019 Candidate Application_Geoffrey Logan_ALUC Candidate Application_Daniel Merino_ALUC Candidate Application_Lawrence Palma_ALUC Candidate Application_Ronald Reagan_ALUC Candidate Application_Chris Scott_ALUC 24 1 County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us Media Advisory FOR IMMEDIATE RELEASE Contact: Jamar Stamps , AICP Tuesday , March 26, 2019 Dept. of Conservation & Development Community Development Division Phone: (925) 674-7832 Email: jamar.stamps@dcd.cccounty.us WOULD YOU LIKE TO SERVE ON THE CONTRA COSTA COUNTY AIRPORT LAND USE COMMISSION? County Board of Supervisors Appointee #2 CONTRA COSTA COUNTY – The County is seeking individuals who are interested in serving on Contra Costa County’s Airport Land Use Commission (“ALUC ”). The Commission’s role and responsibilities are to:  Formulate land use policies that restrict the development of lands to assure compatibility with planned operations of public use airports;  Review the general plans of local agencies for consistency with the Airport Land Use Compatibility Plan; and  Review proposed modification to the airport master plans for consistency with the Airport Land Use Compatibility Plan. Commission members are expected to attend at least one meeting a month. Regular meetings of the ALUC are held on the third Thursday of each month at 7:00 p.m. in the Department of Conservation and Development, Zoning Administrator Room, 30 Muir Road, Martinez, CA 94553. Background study, occasional filed trips and extra meetings are sometimes necessary. Members shall serve without compensation. During the term of office, each member shall reside or work in Contra Costa County. There are seven members on the ALUC. There is one vacancy for a commissioner that is appointed by the Board of Supervisors. The appointed members are required to comply with the Fair and Political Practices Commission, Conflict of Interest Code reporting requirements in State law. The term of office of each member is four years and until the appointment and qualification of his or her successor. 25 2 Application forms are available at the Clerk of the Board of Supervisors by visiting the County webpage at http://www.contracosta.ca.gov/DocumentCenter/View/6433 or by calling (925) 335-1900. Return completed applications to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 postmarked by Friday, April 26, 2019. For further information, please call Jamar Stamps, ALUC staff, with the Department of Conservation & Development, Transportation Planning Division, at (925) 674-7832. 26 BOARDS, COMMITTEES, AND COMMISSIONS APPLTCATION MAIL OR DELIVER TO: Corrtra CGta County CLERKOFIHE BOARD 65'1 PineStreet Rm. 106 tvlartinez, Califomta %553j n2 PLEASETYPE OR PRINTIN INK (Each Pcitlrn Requires a Separ# Application) BOARD, COMMITTEE OR COMMISSION NAME AND SEATTITTE YOU ARE APPTYING FOR: rport Land Use Commission PRINT EXACT NAME OF BOARD, COMMITTEE, OR COMMISSION 4. Email Address: 1. 11gmg'llogan Geoffrey Bruce (Mirjdte Name) 2. AddreS". . Walnut Creek CA 94595 :8ffi6 3. phones. (Home No.) (Work No.) (Ceil No.) Contra Costa County appropriate box if you G.E.D. Certificate fl For Office Use Only Date Received: For Reviewers Llse Only: Accepted Rejected ommissioner PRINT EXACT SEAT NAME (if applicabtel 5. EDUCATION: Check High School Diploma fl possess one of the following: California High School Proficiency Certificate U GiveHighestGradeorEducationalLevelo.n.","o I Names of colleges / universities attended Course of Study / Major Degree Awarded Units Completed Degree Type Date Degree Awarded Semester Quarter A) Jniv. of Cal/ Santa Barbara lPolitical Science Yes No E[ B) I Yes No ilU C Yes No ilil D) Other schools / training Course Studied Hours Completed Certificate Awarded: Yes No flil THIS FORM IS A PUBLIC DOCUMENT [:tl E]t,*, lUIU 27 6. PLEASE FILL OUT THE FOLLOWING SECTION COMPLETELY. List experience that relates to the qualifications needed to serye on the local appointive body. Begin with your most recent experience. A resume or other supporting documentation may be attached but it may not be used as a substitute for completing this section. A) Dates (Month, Day, Year) From To Total: Yrs. Mos. Hrs. per week . Volunteer fl Title Duties Performed President Own a specialty in:;urance brokerage. s Name and Address Business Aviation lnsurance Services, lnc B) Dates (Month, Day, Year) From To Hrs. per *"u,J-l . Votunteer D Title Region manager Duties Performed lAviation insurance broker Employer's Name and Address IAJ Gallagher lnsurance C) Dates (Month, Day, Year) From To Yrs. Mos.alE Hrs. per *eerl-l. Votunteer n Title Duties Performed Aviation underwriter lAviation insurance underwriter. Employer's Name and Address Jnited States Aircraft lnsurance Group D) Dates (Month, Day, Year) From To Yrs.Mos.trE Hrs. per *eed I . Votunteer n Title Duties Performed Employer's Name and Address THIS FORM IS A PUBLIC DOCUMENT rIE 28 7. How did you learn about this vacancy? f]CcC HomepageflWalk-ln flNewspaper Advertisement floistrict Supervisor ffilOttrer tly serving 8. Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? (Please see Board Resolution no.2011/55, attached): No Fl yes fl lf Yes, please identify the nature of the retationship: 9. Do you have any financial relationships with the County such as grants, contracts, or other economic relations?No Fl Yes F"l lf Yes, please identify the nature of the relationship: I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publically accessible. I understand and agree that m / omissions of material fact may cause forfeiture of my rights to serve on a Board, Committee, or Commission in C Costa County. , 3 -Ab-/? lmportant !nformation 1 . This applit=tion is a public document and is subject to tre Californa Public Reoords Act (CA Gov. Code g6250€270). 2 . Send he completed paper appliation to he Office of tre Clerk of tre Board at 651 Pine Sbee! Room 106, Mailinrz CA 94S{Xt. 3. A r6sume or other relevant information may be submitted with tris applkztion. 4. All members are required to hke he follorrving taining: 1 ) The Brown Ac1, 2) The Better Govemment Ordinance, and 3) Etrics Training. 5. Members of boards, commissions, and mmmittees may be requhed to. 1) file a Statement of Emnomic lnterest Form also knovrar as a Form 700, and 2) complete he Sbte Etrics Training Course as required by AB 123. 6. Advisory body meetings rnay be held in vanous locatons and some locatrons may not be accessible by public hansporbtion. 7. Meeting dates and times are subject to change and may occrlr up b tv'ao days per nrontr. 8. Some boards, commlttees, or@mmissions may assign mentbers to subcommiftees orwork groups which may require an additjonal commitrnentof time. THIS FORM IS A PUBLIC DOCUMENT Sign Name: 29 30 31 32 33 34 35 36 Submit Date: Jan 01, 2019 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Airport Land Use Commission: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I am a retired Senior Master Aviator, licensed Air atraffic Controller, US and Canadian commercial /instrument -ATP with approximately 30,000 hours and 58 years experience in all aspects of military and commercial operations in parts 1333,135,141,91 etc This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other Lawrence W Palma Brentwood CA 94513 Retired Director of Operations Commercial Aviation 1st responder Lawrence W Palma Page 1 of 5 37 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded College/ University A Type of Units Completed Quarter Degree Awarded? Yes No College/ University B Type of Units Completed Semester Degree Awarded? Yes No MMS Command staff and war college Military science 240 MMS 1970 San Diego City College Speech/communications 168 AA 1990 Lawrence W Palma Page 2 of 5 38 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) 1-12-1990 to 9-20-2015 Until the contract was finished Lawrence W Palma Page 3 of 5 39 Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Volunteer Work? Yes No Employer's Name and Address Tundra Chopters Fairbanks Alaska Duties Performed Managed 35 Air Crews 2nd Volunteer Work? Yes No Employer's Name and Address EVAC Brown Field San Diego Ca Duties Performed 1st responders to natural or man made disasters 3rd Volunteer Work? Yes No Director of Operations 14 Wing Commander Lawrence W Palma Page 4 of 5 40 Upload a Resume If "Other" was selected please explain Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Contra Costa County Homepage Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Lawrence W Palma Page 5 of 5 41 42 43 44 45 Submit Date: Dec 20, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Aviation Advisory Committee: Submitted Airport Land Use Commission: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). Contra Costa County has shown so much growth in the last thirty years and I'm always interested what impact this has on local airports. I started flying out of Buchanan over fifty years ago when I turned sixteen and look to the future to see how aviation can be managed to benefit all. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Contra Costa County Airports Aviation Advisory Committee Chris L Scott Danville CA 94526 Self Owner Photographer Chris L Scott Page 1 of 5 46 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Select the highest level of education you have received: High School Diploma College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Type of Units Completed None Selected Degree Awarded? Yes No DVC/Laney General/Photography 55 Chris L Scott Page 2 of 5 47 Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Course Studied Hours Completed College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Chris L Scott Page 3 of 5 48 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Volunteer Work? Yes No Employer's Name and Address Taylor Family Foundation Duties Performed Prepared food for volunteers during annual fundraising auction. 2nd Volunteer Work? Yes No Employer's Name and Address Duties Performed 3rd 1/1/1970 - 12/20/2018 up to 80 hrs/week Chef Chris L Scott Page 4 of 5 49 Position Title Upload a Resume If "Other" was selected please explain Volunteer Work? Yes No Employer's Name and Address Duties Performed Final Questions How did you learn about this vacancy? Other . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Please Agree with the Following Statement I understand that this form is a public document and is subject to the California Public Records Act. I Agree Chris_Scott_Resume__1.doc Nextdoor Danville Public Information Officer Chris L Scott Page 5 of 5 50 Chris Scott Diablo, CA 94528 Chris Scott Objective To obtain a position at a progressive company where I can share my expertise and help build a strong synergy between the organization, my team and myself. Attributes - Strong organizational, communicative, and time management skills - Excellent coordinator - Group leader - Dedicated and dependable worker - Fast learner and motivated to deliver positive business results - Adapts quickly to changing environment - Ability to identify and troubleshoot critical issues Education Laney College, Oakland, Ca. (2 Years) Advanced Photography Program Experience Business Owner Chris Scott Photography (1970 - Present) - Managed my commercial photography studio in San Francisco - Worked with ad agency art directors and designers in development of ad campaigns and corporate collateral material - Organized and photographed products for catalogs - Coordinated studio and location assignments to fulfill clients’ needs - Covered editorial photo assignments for trade and local magazines and news publications - Clients include Racor, Sonoma Academy, Zolo Coffee Roasters, Kaiser, Tenet Healthcare, John Muir Health, Apple, Diablo Magazine, Guitar Player Magazine, Mulholland Leather, Dinucci Corporation, Taylor Made Office Systems, Bond Manufacturing...and more Cal Sports Photo (2004 - Present) www.calsportsphoto.com - Personally shot over 1.5 million photos since inception in 2004 - Managed a team of photographers and processing staff generating income at local sports events - Managed my storefront for online sales - Organized photo shoots with schools and youth sports tournaments to deliver high quality action shots of players - Maintained archives of all images for accessibility for future purchases Skills & Expertise Customer Service/Operations Management/Cost Control Project Coordination/Inventory Management/Food Quality Control 51 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:05/13/2019 Subject:RECOMMENDATION FOR APPOINTMENT TO THE COUNTY CONNECTION ADVISORY COMMITTEE Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: IOC 19/5 Referral Name: Advisory Body Recruitment Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Connection was formed in 1980 as a Joint Powers Agency under the legal name The Central Contra Costa Transit Authority. Today County Connection provides fixed-route and paratransit bus service throughout the communities of Central Contra Costa County. The County Connection Advisory Committee meets bi-monthly to review, analyze, and advise the County Connection Board of Directors on issues and policies relating to fixed-route and paratransit bus service. Committee members also act as a citizen liaison from the represented jurisdictions. The Board of Supervisors appoints one member to the Advisory Committee, representing the County. The seat term is two years beginning July 1 of every odd-numbered year. Referral Update: The County Representative seat on the County Connection Advisory Committee has been vacant for many years. At the direction of the Internal Operations Committee, staff initiated a four-week recruitment by issuing a press release (attached) on April 2nd advertising the vacancy, with an application deadline of April 26th. For advisory body vacancies, our standard advertising includes: Posting a notice in the News Flash section of the homepage for the duration of the nomination period. Promoting with a recruitment announcement on CCTV’s CountyNet bulletin board Emailing to area print/online publications, plus KCBS Radio and KKDV Radio. The recruitment garnered one applications from a well-qualified candidate, Marjorie McWee. The current term of office for the vacant Board of Supervisors appointee seat will expire on June 30, 1019 and the new two-year term will be for the period July 1, 2019 - June 30, 2021. 52 Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Marjorie McWee to the County Representative seat on the County Connection Advisory Committee to complete the unexpired term ending on June 30, 1019 and to a the new two-year term for the period July 1, 2019 through June 30, 2021. Fiscal Impact (if any): None. Attachments PRESS PUBLICATION_COUNTY CONNECTION 2019 VACANCY 4-1-19 Candidate Application_Marjorie McWee_County Connection CAC 53 Contra Costa County County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Tuesday, April 2, 2019 Phone: (925) 335-1077 Email: julie.enea@cao.cccounty.us IS PUBLIC TRANSPORTATION IMPORTANT TO YOU? The Contra Costa County Board of Supervisors is seeking an individual to serve on the County Connection Advisory Committee. The Advisory Committee’s role is to review and analyze issues and policies relating to fixed-route and paratransit service, and advise the County Connection Board of Directors accordingly. The County’s appointee will also act as a citizen liaison from the County. Regular meetings of the Advisory Committee are held bi-monthly on the second Tuesday at 2:00 PM in Concord. This is a volunteer position. The appointment will be for a two-year term beginning July 1, 2019 and ending June 30, 2021. Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 335-1900 or by visiting the County website at www.co.contra-costa.ca.us. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553, no later than 5:00 p.m. on Friday, April 26, 2019. Applicants should plan to be available for public interviews on Monday, May 13, 2019 in Martinez. Further information about the County Connection Advisory Committee can be obtained by calling Ruby Horta at (925) 680- 2048 or visiting the County Connection website at https://countyconnection.com/volunteer-opportunities/. # # # # 54 55 56 57 58 59 INTERNAL OPERATIONS COMMITTEE 7. Meeting Date:05/13/2019 Subject:RECOMMENDATION FOR APPOINTMENT TO THE TREASURY OVERSIGHT COMMITTEE Submitted For: Russell Watts, Treasurer-Tax Collector Department:Treasurer-Tax Collector Referral No.: IOC 19/5 Referral Name: Advisory Body Recruitment Presenter: Russsell Watts, Treasurer-Tax Collector Contact: Ronda Boler 925-957-2806 Referral History: In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The IOC made a determination that it would conduct interviews for At Large seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest Management Advisory Committee, Planning Commission, Treasury Oversight Committee (TOC), Airport Land Use Commission, Aviation Advisory Committee and the Fish & Wildlife Committee; and that screening and nomination fill At Large seats on all other eligible bodies would be delegated each body or a subcommittee thereof. The purpose of the TOC is to review the County's investment policy; regularly monitor the County Investment Pool's performance; and report on the pool's performance to the Board of Supervisors. The TOC is composed of two ex-officio and seven appointed members: the County Treasurer; the Auditor-Controller; one representative appointed by the Board of Supervisors; the County Superintendent of Schools or designee; one representative selected by a majority of the presiding officers of the governing bodies of the school districts and the community college district in the county; one representative selected by a majority of the presiding officers of the legislative bodies of the special districts in the county that are required or authorized to deposit funds in the County Treasury; three members of the public, a majority of whom shall have expertise in, or an academic background in, public finance and who shall be economically diverse and bipartisan in political registration. The IOC conducts the application and interview process for the three public member seats and the BOS representative seat. Referral Update: 60 The resignation of Dan Heinrich created a vacancy in the Public 3 seat on the Treasury Oversight Committee. The Treasurer-Tax Collector's Office recruited to fill the vacancy and received one application, from John Phillips (Moraga), who also serves on the County Retirement Board. A copy of the latest TOC Bylaws and meeting place and calendar are available online. Recommendation(s)/Next Step(s): Staff has determined that there is no incompatibility between the two offices of Retirement Board Trustee and Treasury Oversight Committee member, and recommends the appointment of Mr. Phillips to the Public 3 seat on the Treasury Oversight Committee to complete the remainder of the current term, which will expire on April 30, 2020. Attachments Candidate Application_John Phillips_Treasury Oversight Committee 61 62 63 64 INTERNAL OPERATIONS COMMITTEE 8. Meeting Date:05/13/2019 Subject:Update on Revised Solid Waste Collection & Transportation Ordinance Contra Costa County Ordinance 418-2 Submitted For: Anna Roth, Health Services Director Department:Health Services Referral No.: IOC 19/10 Referral Name: Waste Hauler Permit Program Status Report Presenter: Marilyn Underwood Contact: Marilyn Underwood (925) 692-2521 Referral History: On December 5, 2018, the Board adopted Ordinance No. 2017-16 establishing a permit program for specified non-franchise solid waste haulers. Section 418-2.018 of the Ordinance requires a permittee to file with the County a performance bond of the type and in the amount set by Board resolution. In addition, Section 418-2.020 requires payment of a permit fee established by Board resolution. Following adoption of the Ordinance, Environmental Health staff returned to the Board on January 23, 2018 with Resolution No. 2018/31 to add a non-franchise solid waste collection and transport permit fee to the schedule of fees for the Environmental Health Division, and Resolution No. 2018/41 establishing the amount of $20,000 as well as other requirements for a performance bond to be filed under Section 418-2.018. The Board of Supervisors, on January 23, adopted the two Resolutions, however increasing the performance bond to $50,000, and directed the Environmental Health Division to report to the Internal Operations Committee in six months with information on the number of permits applied for and issued. On October 8, 2018, the IOC approved a recommendation to reduce the required performance bond amount from $50,000 to $20,000 to encourage greater compliance with the ordinance due in part to the lack of permits issued at the time. The Board of Supervisors approved the IOC’s recommendation, adopting Resolution 2018/545 on November 13, 2018. Additionally, EH staff were directed by the Board to report back in six months on the effects of the bond amount reduction. Referral Update: Please see the attached follow-up report from the Environmental Health Division of Health 65 Please see the attached follow-up report from the Environmental Health Division of Health Services summarizing activities since November 2018 to implement the Solid Waste Collection & Transportation (Waste Hauler) Ordinance and the effects of the performance bond amount reduction. Recommendation(s)/Next Step(s): ACCEPT report from the Environmental Health Division of Health Services summarizing activities since November 2018 to implement the Solid Waste Collection & Transportation (Waste Hauler) Ordinance and the effects of the performance bond amount reduction. Attachments Staff Report__Non-Franchise Solid Waste Hauler Program 66 Contra Costa Environmental Health 2120 Diamond Blvd., Suite 200 Concord, CA 94520 Phone: (925) 692-2500 Fax: (925) 692-2502 www.cchealth.org/eh/ Date: May 13, 2019 To: Contra Costa County Board of Supervisors Internal Operations Committee (IOC) From: Marilyn C. Underwood, Ph.D., REHS, Director of Environmental Health Subject: Reduction of Performance Bond Amount Required by Solid Waste Collection & Transportation Ordinance Contra Costa County Ordinance 418-2 __________________________________________________________________________________________ A. Introduction On December 5, 2017, the Board adopted Ordinance No. 2017-16 establishing a permit program for specified non-franchise solid waste haulers. Section 418-2.018 of the Ordinance requires a permittee to file with the County a performance bond of the type and in the amount set by Board resolution. Following adoption of the Ordinance , Environmental Health (EH) staff returned to the Board on January 23, 2018 with Resolution No. 2018/41 recommending the performance bond amount be set at $20,000 as well as other requirements for a performance bond to be filed under Section 418 -2.018. The Board adopted Resolution No. 2018/41 amending the recommendation to establish a performance bond in the amount of $50,000 and directing EH staff to report to the Internal Operations Committee (IOC) in six months with information on the number of permits applied for and issued. On October 8, 2018, the IOC received a status report from EH staff on the implementation of the waste hauler ordinance and approved a recommendation to reduce the required performance bond amount from $50,000 to $20,000 to encourage greater compliance with the ordinance due in part to the lack of permits issued at the time. The Board of Supervisors approved the IOC’s recommendation adopting Resolution 2018/545 on November 13, 2018 thereby superseding and replacing Resolution No. 2018/41, reducing the amount of the performance bond required to be filed and maintained by a non-franchise solid waste collection and transport permittee from $50,000 to $20,000. Additionally, EH staff were directed by the Board to report back in six months on the effects of the bond amount reduction. The following Section B is a summary of the effects of the performance bond amount reduction. B. Summary of the Effects of the Performance Bond Amount Reduction EH issued the first non-franchise solid waste collection and transport permit on March 19, 2019 to JUNKCAT, LLC. While JUNKCAT, LLC is permitted to collect all types of solid waste throughout the county to the extent 67 IOC Report: Solid Waste Collection & Transportation Ordinance Update Page 2 of 2 that another person does not have an exclusive privilege or right to collect that solid waste under a valid franchise agreement, the operator mainly services West Contra Costa County. More recently, EH staff have had productive conversations with local representatives from O2E Brands (parent company of 1-800-GOT-JUNK) and anticipate receiving an application for a non-franchise solid waste collection and transport permit from the Central Contra Costa County branch office in the near future. O2E Brands representatives stated that the reduction in the performance bond amount was not a factor in their consideration for a permit. C. Ongoing Efforts  EH staff continues to attempt to engage with companies such as Junk Beez and Vets Move Junk (local companies that have begun advertising to Contra Costa County residents) in an effort to inform these companies about the requirements of the non-franchise solid waste collection and transport permit program.  EH staff also continue to participate in both the Contra Costa County Illegal Dumping Think Tank and the Alameda County Illegal Dumping Working Group as both groups have identified unpermitted hauling as potential contributors to illegal dumping. There are currently efforts underway at both regional and statewide levels to increase awareness of the potential effect unpermitted non-franchise haulers have on illegal dumping. EH staff have been using these platforms to promote our permit program with the hope that partnerships with other agency stakeholders will help encourage haulers who qualify to obtain permits.  EH staff continue to engage with incorporated communities (including the City of Richmond and the City of San Pablo) in hopes of encouraging these communities to adopt municipal codes pointing to Contra Costa County Ordinance 418-2 and establishing EH as the non-franchise solid waste hauler permitting entity within the community.  EH will be adding a searchable database of permitted non-franchise solid waste haulers to our website to give the public a straightforward way to search for permitted haulers. EH staff will once again reach out to the Joint Powers Authorities and special districts throughout the county requesting they incorporate language specifically targeted at the consumer in their publications with the intent of informing residents within these service areas about the permit requirement and our searchable database for non-franchise solid waste haulers.  EH staff will also be exploring the use of social media to continue to inform consumers and haulers alike about the permit requirement. 68