HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 04082019 - Internal Ops Agenda Pkt
INTERNAL OPERATIONS
COMMITTEE
April 8, 2019
1:00 P.M.
651 Pine Street, Room 101, Martinez
Supervisor Diane Burgis,Chair
Supervisor Candace Andersen, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the March 11, 2019 IOC meeting.
(Julie DiMaggio Enea, IOC Staff)
4. CONSIDER recommending to the Board of Supervisors the appointment of the Jonathan
Bash, representing the Sierra Club, to the Environmental Organizations #2 seat on the
Hazardous Materials Commission to complete the unexpired term ending on December
31, 2019 and to a new term that will expire on December 31, 2023. (Michael Kent,
Health Services Department)
5. CONSIDER approving recommendations from the Fish & Wildlife Committee for the
allocation of 2019 Fish and Wildlife Propagation Fund grant funds for ten projects
totaling $67,267. (Maureen Parkes, Conservation and Development Department)
6. CONSIDER Commission for Women and staff recommendations regarding proposed
modification to the Commission's bylaws and PROVIDE direction to staff. (Julie
DiMaggio Enea, County Administrator's Office)
7. CONSIDER accepting and approving the 2017-2019 Triennial Review Phase II Report
and recommendations. (Jami Napier, Chief Assistant Clerk of the Board)
8.The next meeting is currently scheduled for May 13, 2019.
9.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours. Staff reports related to items on the agenda are also accessible on
line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:04/08/2019
Subject:RECORD OF ACTION FOR THE MARCH 11, 2019 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the March 11, 2019 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the March 11, 2019 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT IOC Record of Action for March 11, 2019
D R A F T
INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
MARCH 11, 2019
Supervisor Diane Burgis,Chair
Supervisor Candace Andersen, Vice Chair
Present: Candace Andersen, Vice Chair
Absent: Diane Burgis, Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees: Joanne Bohren, Auditor-Controller Division Mgr
Sandra Bewley, Supv Acct.
Joe Yee, Deputy Public Works Director
Carlos Velasquez, Fleet Services Manager
David Gould, Purchasing Services Manager
Mark Goodwin, District III Chief of Staff
1.Introductions
Vice Chair Andersen called the meeting to order at 1:00 p.m. and invited those in
attendance to introduce themselves.
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
No one requested to speak during the public comment period.
3.RECEIVE and APPROVE the Record of Action for the February 11, 2019 IOC meeting.
Vice Chair Andersen approved the Record of Action for the February 11, 2019 IOC
meeting as presented.
AYE: Vice Chair Candace Andersen
Other: Chair Diane Burgis (ABSENT)
Passed
4.RECOMMEND to the Board of Supervisors the appointment of the Peter Dahling to the
4.RECOMMEND to the Board of Supervisors the appointment of the Peter Dahling to the
Business #2 Alternate seat on the Hazardous Materials Commission to complete the
unexpired term ending on December 31, 2021.
Vice Chair Andersen approved the nomination of Peter Dahling to the Business #2
Alternate seat on the Hazardous Materials Commission to complete the unexpired
term ending on December 31, 2021, and directed staff to forward the
recommendation to the Board of Supervisors.
AYE: Vice Chair Candace Andersen
Other: Chair Diane Burgis (ABSENT)
Passed
5.ACCEPT report on the Auditor-Controller's audit activities for 2018 and APPROVE the
proposed schedule of financial audits for 2019.
Joanne Bohren presented the report and explained that the department was unable
to complete some of the scheduled audits due to a high incidence of staff turnover.
She noted that the training curve for new audit staff is two-three years, but that
positions are being filled.
Sandra Bewley elaborated on audit findings related to the procurement card policy,
noting that many of the misuses are repeated by the same employees.
Vice Chair Andersen accepted the staff report and directed staff to forward the
report to the Board of Supervisors for informational purposes.
AYE: Vice Chair Candace Andersen
Other: Chair Diane Burgis (ABSENT)
Passed
6.ACCEPT 2017/18 annual report from the Public Works Director on the Internal
Services Fund and status of the County's Vehicle Fleet.
Carlos Velasquez presented the report highlights including the exercise to identify
and reassign underutilized vehicles.
Joe Yee noted that the department was working towards its goal of "greening" the
County's fleet, purchasing more electric vehicles. He explained some of the
reluctance of staff to acclimate to electric vehicles, such as a lack of charging station
infrastructure and anxiety about the range that the vehicles could operate on a
single charge. He noted that the County uses a web application called Charge Point,
which maps out the locations and driving directions to nearby charging stations
available to County employees.
Supervisor Andersen accepted the report and directed staff to forward the report to
the Board of Supervisors for informational purposes.
AYE: Vice Chair Candace Andersen
AYE: Vice Chair Candace Andersen
Other: Chair Diane Burgis (ABSENT)
Passed
7.ACCEPT the Small Business Enterprise, Outreach and Local Bid Preference Programs
Report, reflecting departmental program data for the period July 1 through December
31, 2018.
David Gould presented the staff report and noted that performance was trending
upward, although cyclical patterns have been noticed. He advised that he has
assembled a directory of local, small, minority-owned, women-owned, and
disabled-owned business to serve as a reference for departments seeking goods and
services. He plans to make this directory available on line and in hard copy, as a
visual reminder to departments of their obligations under the County's SBE and
Outreach programs.
Supervisor Andersen accepted the report and directed staff to forward the report to
the Board of Supervisors for information purposes.
AYE: Vice Chair Candace Andersen
Other: Chair Diane Burgis (ABSENT)
Passed
8.The next meeting is currently scheduled for April 8, 2019.
9.Adjourn
Vice Chair Andersen adjourned the meeting at 1:25 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
INTERNAL OPERATIONS COMMITTEE 4.
Meeting Date:04/08/2019
Subject:RECOMMENDATION FOR APPOINTMENT TO THE HAZARDOUS
MATERIALS COMMISSION
Submitted For: Anna Roth, Health Services Director
Department:Health Services
Referral No.: IOC 19/5
Referral Name: Advisory Body Recruitment
Presenter: Michael Kent, Exec Asst to the
Commission
Contact: Michael Kent (925)
313-6712
Referral History:
In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that
applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a
Board Committee. The IOC made a determination that it would delegate the screening and
nomination of Hazardous Materials Commission candidates to the Commission, for review by the
IOC.
The Hazardous Materials Commission was established in 1986 to advise the Board, County Staff
and the mayor's council members, and staffs of the cities within the County, on issues related to
the development, approval and administration of the County Hazardous Waste Management Plan.
Specifically, the Board charged the Commission with drafting a Hazardous Materials Storage and
Transportation Plan and Ordinance, coordinating the implementation of the Hazardous Materials
Release Response Plan and inventory program, and analyzing and developing recommendations
regarding hazards materials issues with consideration to broad public input, and reporting back to
the Board on Board referrals.
Referral Update:
The Environmental Organizations #2 seat was declared vacant by the Board of Supervisors on
June 13, 2018 due to resignation, and was posted by the Clerk of the Board. The bylaws of the
Commission provide that Environmental Organizations #2 seat be nominated by an
environmental organization, but that no particular environmental organization will have an
exclusive right to nominate an individual to this seat and, therefore, which environmental
organization is represented on the Hazardous Materials Commission rests with the Internal
Operation Committee and ultimately the Board of
Supervisors.
The Hazardous Materials Commission advertised for this open seat (attached) and received one
application (also attached). On February 28, 2019, the Commission voted unanimously to
recommend that Jonathan Bash be appointed to this seat. His application and letter of
recommendation from the Sierra Club are attached. Since the current seat term will expire on
December 31, 2019, staff is recommending that Mr. Bash be appointed to complete the current
term and also to a new four year term that will expire on December 31, 2023.
Recommendation(s)/Next Step(s):
RECOMMEND to the Board of Supervisors the appointment of the Jonathan Bash, representing
the Sierra Club, to the Environmental Organizations #2 seat on the Hazardous Materials
Commission to complete the unexpired term ending on December 31, 2019 and to a new term that
will expire on December 31, 2023.
Attachments
HMC Environmental Seat Announcement
Sierra Club Letter of Recommendation_J. Bash
Candidate Application_Jonathan Bash_HazMat Comm
Hazardous Materials Commission Roster_March 2019
Members: George Smith – Chair, Don Bristol, Frank Gordon, Fred Glueck,
Jim Payne, Lara DeLaney, Leslie Stewart, Mark Ross, Ralph Sattler, Rick Alcaraz, Steven Linsley
597 Center Avenue, Suite 200, Martinez CA 94553 Phone (925) 313-6712 Fax (925) 313-6721
** PLEASE POST or DISTRIBUTE **
CONTRA COSTA COUNTY
HAZARDOUS MATERIALS COMMISSION SEEKS APPLICANTS
DO HAZARDOUS MATERIALS POLICY ISSUES INTEREST YOU?
The Contra Costa County Hazardous Materials Commission is seeking applicants to fill an
Environmental Seat.
You may apply if you …
are nominated by an environmental organization;
live or work in Contra Costa County;
have demonstrated knowledge of hazardous materials issues;
Have an understanding of, and a commitment to, the principles of
Environmental Justice, as defined in County policy.
can commit to regular attendance at monthly Commission meetings
and a monthly Committee meeting;
The Commission is a voluntary body appointed by the Board of Supervisors, and makes policy
recommendations to the Board and County staff on issues concerning hazardous materials and
hazardous waste.
The Commission’s 13 members and alternates serve four-year terms and include representatives
of industry, labor, civic groups, environmental organizations, environmental engineers, the
general public, and the Mayors Conference.
To obtain an application form, or for further information, contact Michael Kent, Executive
Assistant to the Commission, at (925) 313-6587. Applications may also be obtained from the
Clerk of the Board located at 651 Pine Street 1st Floor, Martinez CA 94553.
You may also download an application from the County’s website:
http://www.co.contra-costa.ca.us/DocumentCenter/View/6433
Filing Date: Applications will be accepted until the seat is filled and should be mailed to
the Clerk of the Board.
Serving Alameda, Contra Costa, Marin and San Francisco counties
3/7/2019
To The Contra Costa County Hazardous Materials Commission:
The Sierra Club Bay Chapter and the Chapter's Mt. Diablo Group nominate Jonathan Bash
to represent the Sierra Club in the Environmental Seat. Jonathan is an active member of
the Sierra Club and currently serves on the Mt. Diablo Group's Executive Committee, and
as a member of the Chapter's Political Committee. We would like him to be a voice on the
Commission to help represent our priorities and to inform us of the Commission's activities.
Thank you,
Minda Berbeco
Chapter Director
San Francisco Bay Chapter, Sierra Club
Jim Blickenstaff
Chair, Sierra Club Mt. Diablo Group
2530 San Pablo Ave., Suite I , Berkeley, CA 94702 Tel. (510) 848-0800 Email: info@sfbaysc.org
Submit Date: Jan 26, 2019
Seat Name (if applicable)
First Name Middle Initial Last Name
Email Address
Home Address Suite or Apt
City State Postal Code
Primary Phone
Employer Job Title Occupation
Contra Costa County Boards & Commissions
Application Form
Profile
Which Boards would you like to apply for?
Hazardous Materials Commission: Submitted
Sustainability Commission: Submitted
Describe why you are interested in serving on this advisory board/commission (please limit
your response to one paragraph).
As an Executive Board Member of Sierra Club Mt. Diablo and a Political Committee Member of Sierra
Club San Francisco Bay, I hope to further serve my community by stepping up as a proactive conduit
between the region's environmental movement and Contra Costa County. I believe I'll be able to
contribute greatly to the mission of one or both commission(s), having spent most of my government,
community and public relations career advocating for health and environmental issues. I also bring
previous commission experience as Chair of the City of Martinez Civil Service Commission. If appointed, I
hope to represent the Sierra Club's -- and its partners' -- perspectives, and act as a voice for a younger
generation tasked with fighting climate change and protecting our community from unacceptable levels of
pollution.
This application is used for all boards and commissions
Do you, or a business in which you have a financial interest, have a contract with Contra
Costa Co.?
Yes No
Is a member of your family (or step-family) employed by Contra Costa Co.?
Yes No
HazMat: Enviro Org; Sustain:
Community OR Env. Justice
Jonathan T Bash
Martinez CA 94553
Rubicon Programs, Inc.Communications Manager Nonprofit Public Relations
Jonathan T Bash Page 1 of 6
If "Other" was Selected Give Highest Grade or
Educational Level Achieved
Name of College Attended
Course of Study / Major
Units Completed
Degree Type
Date Degree Awarded
Name of College Attended
Course of Study / Major
Units Completed
Education History
Select the highest level of education you have received:
Other
College/ University A
Type of Units Completed
Quarter
Degree Awarded?
Yes No
College/ University B
Type of Units Completed
None Selected
Degree Awarded?
Yes No
Bachelor's Degree
UCLA
Political Science/Public Affairs
253
Bachelor's Degree
6/14/2013
Jonathan T Bash Page 2 of 6
Degree Type
Date Degree Awarded
Name of College Attended
Course of Study / Major
Units Completed
Degree Type
Date Degree Awarded
Course Studied
Hours Completed
College/ University C
Type of Units Completed
None Selected
Degree Awarded?
Yes No
Other schools / training completed:
Certificate Awarded?
Yes No
Work History
Please provide information on your last three positions, including your current one if you are
working.
1st (Most Recent)
Jonathan T Bash Page 3 of 6
Dates (Month, Day, Year) From - To
Hours per Week Worked?
Position Title
Dates (Month, Day, Year) From - To
Hours per Week Worked?
Position Title
Dates (Month, Day, Year) From - To
Volunteer Work?
Yes No
Employer's Name and Address
Rubicon Programs, Inc. 2500 Bissell Ave. Richmond, CA 94804
Duties Performed
- Chief storyteller and media advocate for a large community-based organization that fights poverty in
Contra Costa and Alameda County - Develops Rubicon’s strategic communications strategy and editorial
calendar, leads media and community relations, and oversees contractors - Manages Rubicon’s brand,
website, blog, social media and digital advertising, and writes, designs and edits print, video & audio
content
2nd
Volunteer Work?
Yes No
Employer's Name and Address
Contra Costa County, Office of Supervisor Diane Burgis 651 Pine St. Martinez, CA 94553
Duties Performed
- Coordinated communications, managed office operations, served as the member’s policy adviser, and
represented the Supervisor at community stakeholder meetings
3rd
6/19/2017 - Present
40
Communications Manager
1/3/2017 - 4/28/2017
40
Chief of Staff
9/16/2013 - 12/31/2016
Jonathan T Bash Page 4 of 6
Hours per Week Worked?
Position Title
Upload a Resume
If "Other" was selected please explain
Volunteer Work?
Yes No
Employer's Name and Address
Brown-Miller Communications, Inc. 1114 Jones St. Martinez, CA 94553
Duties Performed
-Led the agency’s public health research and policy advocacy accounts, including Center for Ecoliteracy,
Public Health Advocates, the Health Officers Association of California, and California Food Policy
Advocates -Planned campaigns, developed budgets and managed projects -Provided communications
counsel to clients, researchers and partners -Authored op-eds, press releases, letters-to-the-editor, fact
sheets, direct mail pieces and additional action-driven collateral - Conducted, co-authored and/or
commissioned focus groups, surveys, academic studies, key informant interviews and literature reviews -
Developed strategic plans, brand guides, trainings and presentations -Produced social media plans, digital
content and advertising creative, and crafted frames, messages, talking points and communications
guidelines - Successfully pitched local, state, and national print, digital, and broadcast media, and placed
op-eds in high-profile outlets
Final Questions
How did you learn about this vacancy?
Other
Do you have a Familial or Financial Relationship with a member of the Board of
Supervisors?
Yes No
If Yes, please identify the nature of the relationship:
I have previously consulted with Supervisor Burgis and Supervisor Gioia. I am no longer under contract
with either.
Do you have any financial relationships with the County such as grants, contracts, or other
economic relations?
Yes No
40
Account Executive
Jonathan_Bash_Resume_Contra_Costa.pdf
Ombudsman via Rebecca Barrett,
Contra Costa Community College
Trustee
Jonathan T Bash Page 5 of 6
If Yes, please identify the nature of the relationship:
My employer, Rubicon Programs, Inc., has contracts with the County, providing workforce development
and reentry services.
Please Agree with the Following Statement
I understand that this form is a public document and is subject to the California Public
Records Act.
I Agree
Jonathan T Bash Page 6 of 6
WORK EXPERIENCE
Account Executive
Brown·Miller Communications
• Led the agency’s public health research and policy advocacy accounts:
• Planned campaigns, developed budgets and managed projects
• Provided communications counsel to clients, researchers and partners
• Authored op-eds, press releases, letters-to-the-editor, fact sheets, direct mail pieces and additional action-driven collateral
• Conducted, co-authored and/or commissioned focus groups, surveys, academic studies, key informant interviews and literature reviews
• Developed strategic plans, brand guides, trainings and presentations
• Produced social media plans, digital content and advertising creative, and crafted frames, messages, talking points and communications guidelines
• Successfully pitched local, state, and national print, digital, and broadcast media, and placed op-eds in high-profile outlets
Communications Assistant
UCLA Center for Health Policy Research
• Published e-newsletter, reaching 11,000 academics, lawmakers & press
• Produced press releases, blogs, case studies, flyers and collateral
• Curated the Center’s website, press list and legislative staff database
• Assisted with policy advocacy efforts and the writing of research
2013 - 2016 | Martinez, CA
Jonathan Taylor Bash
2011 - 2013 | Los Angeles, CA
EDUCATION
AWARDS
TECHNICAL SKILLS
Winner of the Public Relations Society of
America’s highest honor - the Silver Anvil - for
the nonprofit public service campaign “Serving
Up the Bitter Truth About Sugary Drinks.”
Bachelor of ArtsUniversity of California, Los Angeles
• Major: Political Science
• Minors: Public Affairs, Labor Studies
• College Honors & Political Science
Departmental Honors (with Thesis)
• Rep. Sherman Political Science Scholar
• Dean’s List (6x)
COMMUNITY INVOLVEMENT
Chair, Civil Service Commission
City of Martinez
• Health Officers Association of CA• Public Health Advocates (CCPHA)• Center for Ecoliteracy
• Contra Costa County Library• CA Food Policy Advocates• HEAL Cities Campaign
Communications Consultant
Jonathan Bash Public Affairs
• Developed communications strategies for a variety of clients, including a ballot measure, a Central Labor Council, and candidates for Supervisor, City Council, School Board & College Board
• Created direct mail pieces, digital and print advertisements, press releases & letters-to-the-editor, and outsourced field operations
2016 - Present | Martinez, CA
Executive Committee Member
Sierra Club Mt. Diablo
Communications Manager
Rubicon Programs
• Chief storyteller and media advocate for a large community-based organization that fights poverty in Contra Costa and Alameda County
• Develops Rubicon’s strategic communications strategy and editorial calendar, leads media and community relations, and oversees contractors
• Manages Rubicon’s brand, website, blog, social media and digital advertising, and writes, designs and edits print, video & audio content
2017 - Present | Richmond, CA
Political Committee Member
Sierra Club San Francisco Bay
Chief of Staff
Contra Costa County Board of Supervisors
• Coordinated communications, served as the member’s policy advisor, and represented the Supervisor at community stakeholder meetings
2017 | Brentwood, CA
HAZARDOUS MATERIALS COMMISSION ROSTER
As of March 26, 2019
Name Start date End date Position
Fred Glueck 26-Feb-19 31-Dec-22 Business Seat 1 - West Co. Council of Industries
Aaron Winer 26-Feb-19 31-Dec-22 Business Seat 1 Alt. - West Co. Council of Ind.
Mark Hughes 26-Feb-19 31-Dec-21 Business Seat 2 - Industrial Association
Peter Dahling 19-Mar-19 31-Dec-21 Business Seat 2 Alternate - Industrial Association
Don Bristol 7-Mar-17 31-Dec-20 Business Seat 3 - Contra Costa Taxpayers Assoc.
Marjorie Leeds 21-Mar-17 31-Dec-20 Business Seat 3 Alt. - Co. Co. Taxpayers Assoc.
Gabriel Quinto 12-Feb-19 31-Dec-22 City Seat 1
David Hudson 12-Feb-19 31-Dec-22 City Seat 1 Alternate
Mark Ross 29-Mar-16 31-Dec-19 City Seat 2
Rich Kinney 29-Mar-16 31-Dec-19 City Seat 2 Alternate
George Smith 27-Feb-18 31-Dec-21 Environmental Engineering Firms
Ronald Chinn 27-Feb-18 31-Dec-21 Environmental Engineering Firms Alternate
Ralph Sattler 27-Feb-18 31-Dec-21 Environmental Organizations Seat 1
Lisa Park 27-Feb-18 31-Dec-21 Environmental Organizations Seat 1 Alternate
Vacancy 8-Mar-16 31-Dec-19 Environmental Organizations Seat 2
Peter Dragovich 21-Apr-15 31-Dec-19 Environmental Organizations Seat 2 Alternate
Stephen Linsley 7-Mar-17 31-Dec-20 Environmental Organizations Seat 3
Linus Eukel 18-Oct-16 31-Dec-20 Environmental Organizations Seat 3 Alternate
Frank Gordon 3-Mar-16 31-Dec-19 General Public
Tim Bancroft 8-Mar-16 31-Dec-19 General Public Alternate
Henry Alcaraz 26-Feb-19 31-Dec-22 Labor Seat 1 - Central Labor Council
Vacancy 1-Jan-19 31-Dec-22 Labor Seat 1 Alternate - Central Labor Council
Jim Payne 8-Mar-16 31-Dec-19 Labor Seat 2 - Local 8-5, Pace
Tracy Scott 8-Mar-16 31-Dec-19 Labor Seat 2 Alternate - Local 8-5, PACE
Leslie Stewart 7-Mar-17 31-Dec-20 League of Women Voters
Rita Xavier 7-Mar-17 31-Dec-20 League of Women Voters Alternate
INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:04/08/2019
Subject:ALLOCATION OF FISH & WILDLIFE PROPAGATION FUNDS
Submitted For: John Kopchik, Director, Conservation & Development Department
Department:Conservation & Development
Referral No.: IOC 19/6
Referral Name: Allocation of Propagation Funds by the Fish and Wildlife Committee
Presenter: Maureen Parkes, Conservation &
Development Dept
Contact: Maureen Parkes
925.674.7831
Referral History:
On November 22, 2010, the IOC received a status report from Department of Conservation and
Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife
Committee (FWC). The IOC accepted the report along with the recommended modifications to
improve the grant process in the future. The modifications included (1) updating the FWC
Conflict of Interest Code, which was accomplished, and; (2) having the IOC conduct a
preliminary review of annual FWC grant recommendations prior to Board of Supervisors review,
which is now a standing referral to the IOC.
Referral Update:
Attached is a memo describing the outreach and selection process and criteria, and transmitting
the grant funding recommendations of the County's Fish & Wildlife Committee for full or partial
funding of ten projects. The Fish & Wildlife Committee exercised care in limiting allocations to
the direct costs of each project for activities that protect, conserve, propagate, and preserve fish
and wildlife. The grant matrix attached to the transmittal shows each project in summary form,
including the amount requested vs. the proposed allocation, the rationale for the FWC's decision,
and any limitations on the use of the funds.
Recommendation(s)/Next Step(s):
APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2019 Fish
and Wildlife Propagation Fund grant funds for ten projects totaling $67,267.
Fiscal Impact (if any):
The recommendation will have no impact on the County General Fund. The FWC is proposing to
allocate $67,267 or 38% of the $175,909 propagation funds available as of January 10, 2019. Fish
and wildlife propagation funds are restricted to costs for the protection, conservation, propagation,
and preservation of fish and wildlife, pursuant to Fish and Game Code section 13100, and are
budgeted in the Fish and Game Fund (110200).
Attachments
Fish and Wildlife Committee Recommendations for 2019 Propagation Fund Allocations
Page 2 of 5
FWC Grant Program
The Board has charged the FWC with coordinating a process by which fine money could be appropriately
“expended for the protection, conservation, propagation, and preservation of fish and wildlife” [Fish and
Game Code 13100]. Since 1996, the FWC has implemented a structured process for reviewing funding
requests. The FWC developed a grant application packet (attached), which includes a cover letter to
explain the grant process and funding priorities, an application to solicit relevant information about the
project, and a copy of the expenditure criteria established by California law for the Fish and Wildlife
Propagation Fund.
In July 2018, the application packet was sent to the Fish and Wildlife Committee mailing list, Contra
Costa Watershed Forum mailing list, Contra Costa County libraries, Contra Costa County Office of
Education, Contra Costa College, Diablo Valley College and Los Medanos College for distribution to
interested teachers and programs that could benefit from the grant program. Joan Morris wrote a short
article in the Contra Costa Times regarding the availability of the grant application packet. A press
release was distributed to local and regional media outlets regarding the availability of the grant
application packet and CCTV publicized it on the CountyNet Bulletin Board which reaches 400,000+
homes in the County. It was also made available on the Committee’s website and to anyone who
requested a copy.
FWC Grant Review Process in 2019
A total of 13 applications requesting a total of $99,589.51 were received by the application deadline.
The Fish and Wildlife Committee members considered the funding of the applications at their January and
February meetings. Some applicants attended FWC meetings to make themselves available to answer
questions regarding their applications.
II. Recommendation of Funding on Grants for 2019
At the February 20, 2019 meeting, the FWC recommended funding for 10 of the proposed projects.
Projects recommended for funding total $67,266.78 and are geographically located across the County.
More details are provided on the attached grant recommendations chart, which provides information on all
of the applications. The specific FWC recommendations and votes are listed on Pages 3 - 5. Members in
attendance and voting on these items were: Judy Bendix (District I), Susan Heckly (District II), Brett
Morris (District IV), Daniel Pellegrini (District V), Rhonda Gehlke (At-large), Kathleen Jennings (At-
large), Heather Rosmarin (At-large), and Nicole Kozicki (At-large Alternate).
Page 3 of 5
The following recommendations are for full funding of the project as proposed unless noted otherwise.
FWC Recommendations:
1) Appropriate $3,572.00 to The Regents of the University of California for their Native Bees in
Urban Brentwood and Agricultural Brentwood project to conduct research on native bees and their
role in providing pollination services in the Brentwood area. Partial funding is recommended and
may only be used for travel, materials and supplies as outlined in the grant application Project
Budget. [5 ayes/3 noes]
Ayes: Gehlke, Heckly, Kozicki, Morris and Pellegrini; Noes: Bendix, Jennings and Rosmarin; Absent: Dawson and
Skinner; Abstain: None
2) Appropriate $2,895.00 to Contra Costa Resource Conservation District for their Sacramento perch:
from watersheds to classrooms, and back! project. The program provides for restoration of
Sacramento perch in the Bay Delta System and will engage approximately 225 students with
inquiry-based learning, as well as hands-on, experiential learning. Funds will be used for supplies
for aquariums, and supplies for spawning and food acclimation. [8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
3) Appropriate $12,500.00 to International Bird Rescue for their Resolving Negative Human-Wildlife
Interactions (AKA Urban Wildlife Conflicts) project. Funding will be used to offset nutrition,
medicine, and veterinary medical supply costs for birds admitted from Contra Costa County to the
San Francisco Bay-Delta Wildlife Center located in Cordelia, California between April 1 and
December 31, 2019. [8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
4) Appropriate $1,025.00 to Worth a Dam for their Treasure Hunt for the 'Lost Key to the Waters'
project to support a learning activity at the 12th Annual Beaver Festival in Martinez. The project
will teach children and parents the essential benefits of a beaver pond. Funds will be used for
various supplies, directional sign flags, exhibit location map, bronze keys, chalk and soft pastels.
[8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
5) Appropriate $6,000.00 to Kids for the Bay for their Watershed Action Program project to fund
eight (8) local bay and delta field trips (school bus transportation) for students and teachers from
low‐income Contra Costa County schools, which will teach students about the scientific principles
of fish and wildlife conservation, as well as help to improve the health of fish and wildlife habitats
in Contra Costa County through Environmental Action Projects and trash clean-ups.
[8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
Page 4 of 5
6) Appropriate $2022.30 to Greens-at-Work/Berkeley Partners for Parks for their City of Richmond
Adopt-a-Spot Rehabilitation Project (Richmond/CA) project. Work will include fencing part of the
site to deter trash from blowing into Hoffman Marsh, filling in and maintaining native plant
vegetation, and conducting public outreach. Funds will be used for bamboo fence panels, steel
stakes/rebar, tools + tie wire, native plants, soil and gloves. [8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
7) Appropriate $4,804.82 to Marine Science Institute for their 2019 Delta Education Equipment
project to support their Delta Discovery Voyages program. Funding will be used for new Samson
ropes for mooring their 90-foot research vessel at the Antioch Marina, which is used to deliver
STEM and environmental education to CCC 5th grade students. [8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
8) Appropriate $10,000 to the Regional Parks Foundation for their Kids Healthy Outdoors Challenge
(KHOC) program. This program promotes outdoor education and play while also supporting the
delivery of third-grade curriculum. Funds will be used for bus transportation, teacher's guide,
student booklets and teacher orientation (supplies and lunches). [8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
9) Appropriate $21,580.00 to The Watershed Project (TWP) for their Water Quality Monitoring in
Contra Costa County project. Funds will support TWP's third year of their county-wide creek
monitoring program. TWP will continue all aspects of the monitoring program while expanding
their network, making their data available through California Environmental Data Exchange
Network (CEDEN), and deploying monitoring loggers at certain sites. Funds will be used for
monthly monitoring equipment, Water Reporter app to publish data, test kits, testing samples at
Enthalpy Analytical, ID bug samples and a Water Quality Monitoring Design Course.
[8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
10) Appropriate $2,867.66 to the City of El Cerrito, Operations + Environmental Services Division for
their El Cerrito Recycling + Environmental Resource Center - Hillside Habitat Restoration Project.
The project will improve the native plant habitat on the hillside nearest to the El Cerrito Recycling
+ Environmental Resource Center benefitting the Bay Area wildlife that depend on the native
species habitat for food and shelter. Funds will be used for landscape staples, weed barrier
landscape fabric, plants, compost, seeds, refreshments for volunteers and interpretive signage.
[8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
Page 5 of 5
11) Further, the FWC also recommended that within a year of grant funding approval, or within one
month of project completion, whichever comes sooner, recipients must submit a final project report
which includes invoices and receipts documenting how funds were spent and the results of the
project. Details will be outlined in the grant award packet provided to all successful applicants.
[8 ayes/0 noes]
Ayes: Bendix, Gehlke, Jennings, Heckly, Kozicki, Morris, Rosmarin and Pellegrini; Noes: None; Absent: Dawson
and Skinner; Abstain: None
Staff recommends that grant awardees may request modifications to the budget allocations described in
their grant applications in writing and those requests may be approved by the Fish and Wildlife Committee
or the Department of Conservation and Development Director or his designee.
Please contact Maureen Parkes at 925-674-7831 or Abigail Fateman at 925-674-7820 with any questions.
Attachments:
• Grant application packet for Fish and Wildlife Propagation Funds
• Chart summarizing the applications and recommendations
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
A
The Regents of
the University of
California
non-profit
Native Bees in
Urban Brentwood
and Agricultural
Brentwood
(a) public
education
(i) scientific
research
*CDFW has
confirmed this
project is eligible to
receive funds
under FGC Section
13103 (i)
East County $8,572.00 $3,572.00
This is a request for funding the
sampling of native bees and their
flower hosts in urban Brentwood
during the main flowering season
of 2018 (complete) and 2019
(proposed for 2019) (March-Sept.)
and compare this inventory with
sampled collections from adjacent
Ag Brentwood farms.This is a
continuation of Professor Frankie's
research on California's native
bees and their relationships with
flowering plants, and their
pollination role in agricultural,
ornamental, and natural
landscapes. They will also will be
sharing their findings
with several audiences. Funds
would be used for travel, materials
and supplies and a bee taxonomist
hired on a contract basis to
identify bees.
The project meets the
requirements of Section 13103 (a)
public education and (i) scientific
research. The Committee
recommends partial funding in
the amount of $3,572 to support
Professor Frankie's research on
native bees and their role in
providing pollination services in
the Brentwood area. Funds may be
used only for travel, materials and
supplies as outlined in the grant
application Project Budget.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
B
Contra Costa
Resource
Conservation
District
government
Sacramento perch:
from watersheds to
classrooms, and
back!
(a) public
education
(d) by breeding,
raising and
releasing
Sacramento perch
*CDFW has
confirmed this
project is eligible to
receive funds
under FGC Section
13103 (d)
Countywide $2,895.00 $2,895.00
This is a request for funding a
Sacramento perch restoration
project combined with watershed
education for students. Funds
would be used for supplies for
aquariums, and supplies for
spawning and food acclimation.
The project meets the
requirements of Section 13103(a)
public education and (d) by
breeding, raising and releasing
Sacramento perch. The program
provides for restoration of
Sacramento perch in the Bay Delta
System and will engage
approximately 225 students with
inquiry-based learning, as well as
hands-on, experiential learning.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
C International Bird
Rescue non-profit
Resolving Negative
Human-Wildlife
Interactions (AKA
Urban Wildlife
Conflicts)
(b) Temporary
emergency
treatment and
care of injured or
orphaned wildlife.
(c) Temporary
treatment
and care of wildlife
confiscated by the
department as
evidence.
Countywide $12,500.00 $12,500.00
This is a request for funding to
offset nutrition, medicine, and
veterinary medical supply costs for
birds admitted from Contra Costa
County to the San Francisco Bay-
Delta Wildlife Center located in
Cordelia, California between April
1 and December 31, 2019.
The project meets the
requirements of Section (b)
Temporary emergency treatment
and care of injured or
orphaned wildlife and (c)
Temporary treatment and care of
wildlife confiscated by the
department as evidence. IBR is a
referral hospital and often treats
the most challenging cases that
are beyond the capacity or skills of
other regional wildlife centers and
clinics. The goal of the project is to
address known, ongoing Urban
Wildlife Conflicts (negative human-
wildlife interactions) in CCC in
2019.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
D Worth a Dam non-profit
Treasure Hunt for
the 'Lost Key to the
Waters'
(a) public
education Central County $1,025.00 $1,025.00
This is a request for funds to
support a learning activity at the
12th annual Beaver Festival in
Martinez. Children and parents will
learn the essential benefits of a
beaver pond with a 'treasure hunt'
theme. Funds are requested for
various supplies, directional sign
flags, exhibit location map, bronze
keys, chalk and soft pastels.
The project meets the
requirements of Section 13103 (a)
public education. The project will
teach children and parents the
essential benefits of a beaver pond
with this fun treasure hunt at the
Martinez Beaver Festival.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
E Kids for the Bay non-profit Watershed Action
Program
(a) public
education
(e) habitat
improvement
West County
50%
Central County
25%
East County
25%
$6,000.00 $6,000.00
This is a request for funds to
deliver the Watershed Action
Program and to fund eight (8) local
bay and delta field trips (school
bus transportation) for students
and teachers from low-income
Contra Costa County schools,
which will teach students about
the scientific principles of fish and
wildlife conservation, as well as
help to improve the health of fish
and wildlife habitats in Contra
Costa County through
Environmental Action Projects and
trash clean-ups.
The project meets the
requirements of Section 13103 (a)
public education and (e) habitat
improvement. In hands-on science
classroom lessons, students and
teachers will learn about the
ecology of their local watershed;
on field trips they will learn about
the diversity of aquatic life in close-
up encounters with nature; use
microscopes, observe and identify
local bird species and participate
in trash clean-ups to protect the
wildlife that they learn about
during their classroom lessons and
field trip.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
F City of Lafayette,
Creeks Committee
government,
voluntary
advisory
committee
Lafayette - Creek
Interpretation and
Education Signage
(a) public
education Central County $4,200.00 $0.00
This is a request for funds to
design, fabricate and install two
interpretive wayside panels in
Lafayette community parks near
downtown Lafayette. The signage
will increase awareness of the
creeks and their natural values in
the downtown area of Lafayette in
a way that will inform and
promote projects identified in the
Lafayette Downtown Creeks
Preservation, Restoration and
Development Plan (DCP).
The Committee does not
recommend funding for this
project because it did not
demonstrate it would provide as
much benefit to fish and wildlife as
other grant applications.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
G
Greens-at-
Work/Berkeley
Partners for Parks
non-profit
City of Richmond
Adopt-a-Spot
Rehabilitation
Project
(Richmond/CA)
(e) habitat
improvement West County $2,022.30 $2,022.30
This is a request for funds for
habitat restoration on City of
Richmond property next to the
Hoffman Marsh. This site is the
gateway to the Greens-at-Work
Point Isabel/Hoffman Marsh
restoration project previously
funded by CCC Fish and Wildlife
Propagation Fund. Work will
include fencing part of the site to
deter trash from blowing into
Hoffman Marsh, filling in and
maintaining native plant
vegetation, and conducting public
outreach. Funds will be used for
bamboo fence panels, steel
stakes/rebar, tools + tie wire,
native plants, soil and gloves.
The project meets the
requirements of Section 13103 (e)
habitat improvement. The project
will enhance, improve, and extend
the quality of the habitat on which
the plants, animals, birds and
insects of Hoffman Marsh rely.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
H Marine Science
Institute non-profit
2019 Delta
Education
Equipment
(a) public
education
Central County
51%
East County
49%
$7,733.55 $4,804.82
This is a request for funds to
replace Samson ropes for mooring
their 90-foot research vessel at the
Antioch Marina, which is used to
deliver STEM and environmental
education to CCC 5th grade
students with hands-on science
curriculum that is aligned with
Next Generation Science Standards
(NGSS).
The program meets the
requirements of Section 13103 (a)
public education. The Committee
recommends funding in the
amount of $4,804.82 for new
Samson ropes for mooring their
research vessel so the Delta
Discovery Voyages program will
carry on safely and without
interruption.
I Regional Parks
Foundation non-profit
Kids Healthy
Outdoors Challenge
(KHOC)
(a) public
education
West County
35%
Central County
21%
East County
44%
$10,000.00 $10,000.00
This is a request for funds for their
Kids Healthy Outdoors Challenge
Program. This program promotes
outdoor education and play while
also supporting the delivery of
third-grade curriculum. Funds
would be used for bus
transportation, teacher's guide,
student booklets and teacher
orientation (supplies and lunches).
The project meets the
requirements of Section 13103 (a)
public education. The goal of the
program is to connect youth to
nature and build future
environmental stewards.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
J The Watershed
Project non-profit
Water Quality
Monitoring in
Contra Costa
County
(a) public
education
(e) habitat
improvement
Countywide $21,580.00 $21,580.00
This is a request for funds to go
toward TWP's third year of their
county-wide creek monitoring
program. They will continue all
aspects of the monitoring program
while expanding their network,
making their data available
through California Environmental
Data Exchange Network (CEDEN),
and deploying monitoring loggers
at certain sites. Funds would be
used for monthly monitoring
equipment, Water Reporter app to
publish data, test kits, testing
samples at Enthalpy Analytical, ID
bug samples and a Water Quality
Monitoring Design Course.
The project meets the
requirements of Section 13103 (a)
public education and (e) habitat
improvement. The goal of the
creek monitoring program is to
train and engage citizen scientists
on improving water quality in CCC
and they will play a role in
educating other residents on how
to ensure a healthier habitat for
fish.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
K Mt. View Sanitary
District government MVSD Pollinator
Garden
(a) public
education
(e) habitat
improvement
Central County $17,180.00 $0.00
This is a request for funds to
reduce ground squirrel population
by removing turf/bare ground,
replacing it with native and
Mediterranean plants, and
installing a pollinator garden,
which will have four interpretative
panels and a garden brochure to
educate visitors and school
students on the importance of
pollinators and pollinator habitat
conservation. Funds would be used
for plants, interpretive panel
fabrication and base, and UC
Berkeley Bee Lab follow-up study.
The Committee does not
recommend funding for this
project due to the uncertainty
that it would reduce the ground
squirrel population.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
L
California Native
Grasslands
Association
(CNGA)
non-profit
Grassland
Monitoring
Workshop:
Methods and
Techniques for
Vegetation and
Wildlife Monitoring
(a) public
education Countywide $3,014.00 $0.00
This is a request for funds to put
on a two-day workshop in Contra
Costa County. This workshop will
provide 30 attendees with a
framework to effectively design a
monitoring plan for vegetation
and/or wildlife, understand
current protocols and field
methods, get an introduction to
several methods of data analysis,
and provide guidelines for how to
use the results to inform future
management decisions. Funds
would be used for instructors,
food, handouts and field work
materials.
The Committee does not
recommend funding for this
workshop because it was not as
competitive with other grant
applications in the benefit to fish
and wildlife or the number of
people reached.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
M
City of El Cerrito,
Operations +
Environmental
Services Division
government
El Cerrito Recycling
+ Environmental
Resource Center -
Hillside Habitat
Restoration Project
(e) habitat
improvement West County $2,867.66 $2,867.66
This is a request for funds to
support El Cerrito's volunteer
efforts to improve wildife habitat
on the portion of the hillside
nearest to the El Cerrito Recycling
+ Environmental Resource Center.
They will remove invasive and fire-
prone plants and add new native
plants to improve pollinator and
other wildlife habitat, prevent
erosion, decrease fire risk, and
increase the overall aesthetics of
the site. Interpretive signage will
be used to encourage people to
recognize both invasive and native
plants and understand their role in
the greater ecosystem of the
hillside. Funds would be used for
landscape staples, weed barrier
landscape fabric, plants, compost,
seeds, refreshments for volunteers
and interpretive signage.
The project meets the
requirements of Section 13103 (e)
habitat improvement. The project
will improve the native plant
habitat on the hillside nearest to
the El Cerrito Recycling +
Environmental Resource Center
benefitting the Bay Area wildlife
that depend on the native species
habitat for food and shelter.
Grant Applications and Fish and Wildlife Committee Recommendations 2019
*CDFW requires Department approval of Fish and Wildlife Propagation funds that are requested under California Fish and Game Code Section 13103 (d), (h), (i), (l) and (m).4/2/2019
Organization Type of Org Project Title Type of Project Location of
Project
Requested Funding
Amount
Recommended
Funding Amount Staff Summary of Request FWC Rationale for
Recommendation
$175,908.92 $175,908.92
$99,589.51 $67,266.78
Remainder $76,319.41 $108,642.14
Subtotals By Region Requested Funding
Amount
Percentage of
Total Amount
Requested
Recommended
Funding Amount
Percentage of Total
Amount
Recommended for
Approval
East $18,261.44 18.34%$11,826.36 17.58%
West $11,389.96 11.44%$11,389.96 16.93%
Central $29,949.11 30.07%$7,075.46 10.52%
Countywide $39,989.00 40.15%$36,975.00 54.97%
TOTAL $99,589.51 100.00%$67,266.78 100.00%
Total Available Funds as of January 10, 2019
Contra
Costa
County
July 27, 2018
Dear Fish and Wildlife Propagation Fund Grant Applicants:
The Contra Costa County Fish and Wildlife Committee is pleased to announce that completed funding applications are
now being accepted for consideration for the Contra Costa County Fish and Wildlife Propagation Fund (Fund). All
application materials and guidelines are attached. Proposals must be received by 5:00 p.m. on Monday, January 7, 2019 (a
postmark of January 7, 2019, does not satisfy the submission deadline). Proposals may be emailed or mailed. Any
applications that are received after the due date or without a signature will not be considered. The recommendations of
the Fish and Wildlife Committee will be forwarded to the Contra Costa County Board of Supervisors, which maintains
final decision-making authority for expenditures from the Fund.
The Contra Costa County Fish and Wildlife Propagation Fund is entirely supported by fine revenues resulting from
violations of the Fish and Game Code and Title 14 of the California Code of Regulations in Contra Costa County
(County). Projects awarded from the Fund must benefit the fish and wildlife resources of the County and must meet the
requirements of Section 13103 of the Fish and Game Code (attached). If your project is eligible under Section 13103 (d),
(h), (i), or (m) please send a copy of your draft proposal to Maureen Parkes at maureen.parkes@dcd.cccounty.us by
November 1, 2018. Staff will coordinate with the California Department of Fish and Wildlife to confirm the project’s
eligibility to receive funds. See Instructions for more details. All applications that satisfy the requirements listed in the
funding application instructions will be considered.
The Fish and Wildlife Committee strongly encourages applications related to:
• improving habitat
• scientific research
• public education
• threatened and endangered species
• resolving human/wildlife interaction issues
In addition to the above areas of interest, the Fish and Wildlife Committee wishes to fund one or more projects that
increase collaboration with law enforcement agencies, the court, and community cultural organizations on enforcement
issues and education focusing on communities that may be unaware of local fish and game laws. Projects that provide
multilingual signage and educational materials are encouraged.
The Fish and Wildlife Committee awards grants to non-profit organizations, schools and government agencies. The
Committee generally does not recommend funding for operating costs and overhead, such as staff salaries, benefits or
utilities. If an hourly rate is listed, costs need to be itemized separately (see grant guidelines for more details). The
Committee generally gives preference to funding material expenses (e.g. purchase of equipment and materials).
John Kopchik
Director
Aruna Bhat
Deputy Director
Jason Crapo
Deputy Director
Maureen Toms
Deputy Director
Kara Douglas
Assistant Deputy Director
Kelli Zenn
Business Operations Manager
Department of
Conservation and
Development
30 Muir Road
Martinez, CA 94553
Phone:1-855-323-2626
Page 2
The Committee expects to recommend awards to several applicants. However, it is possible that a particularly excellent
proposal will be recommended to receive a large portion of the total available funds. During the 2018 grant cycle a total
of $101,355.33 was awarded to 10 projects. The awards ranged from $1,030 to $23,135.00. Successful applicants may
anticipate receiving notification of funding awards by the late spring or early summer of 2019.
The grant award funds will be disbursed on a cost reimbursement basis.* (See below for exceptions.) Within a year
of grant funding approval, or within one month of project completion, whichever comes sooner, recipients must submit
a final project report which includes invoices and receipts documenting how funds were spent and the results of the
project. Fish and Wildlife Propagation fund grants will be disbursed after receipt and approval of the final project report.
Details will be outlined in the grant packet to all successful applicants.
*Exception For Non-Profit Organizations That Can Demonstrate Financial Hardship: Private, non-profit entities
that can demonstrate that providing Fish and Wildlife Propagation grant funding on a cost reimbursement basis will
create a financial hardship and be detrimental to the operation of the program will be eligible to receive up to ½ of the
grant amount after the grant is awarded. The remaining amount of the grant will be disbursed after the entity has
submitted information including invoices and receipts documenting how the initial disbursement was spent. Within a year
of initial notification of the grant funding award (i.e. spring or summer of 2020), or within one month of project
completion, whichever comes sooner, the entity will be required to submit information including invoices and receipts
documenting how the second disbursement was spent, and provide a final project report documenting the results of the
project.
*Exception For Small Projects Under $1,000: Grant funding may be disbursed to private, non-profit entities prior to
the beginning of the project if the award is under $1,000 and the entity has provided documentation that the project
could only be initiated with advance funding. Within a year of grant funding, or within one month of project completion,
whichever comes sooner, recipients must submit a final project report which includes invoices and receipts documenting
how funds were spent and the results of the project.
The Committee appreciates your interest in this opportunity to improve the fish and wildlife resources in Contra Costa
County. Should you have any questions about the Fish and Wildlife Committee or this funding program, please contact
me at 925-674-7831 or maureen.parkes@dcd.cccounty.us.
Sincerely,
Maureen Parkes
Fish and Wildlife Committee Staff
Page 1 of 2
INSTRUCTIONS
What Must Be Included in Your Proposal (not to exceed 4 pages):
1) Signed Application Cover Page (see attached)
2) Description of the project for which funding is requested. Please include an explanation of:
• how this project will benefit the fish and wildlife of Contra Costa County
• how this project meets the requirements of Section 13103 of the Fish & Game Code (attached) which defines
the eligibility requirements for projects requesting funding from the Fish and Wildlife Propagation Fund.
Indicate which letter(s) of the Section 13103 is/are satisfied.
NEW REQUIREMENT: If your proposal is eligible under Section 13103 (d), (h), (i)*, or (m), a copy of
your draft proposal must be sent to the attention of Maureen Parkes at maureen.parkes@dcd.cccounty.us
or at the address listed on Page 2 and received by November 1, 2018. Staff will coordinate with the
California Department of Fish and Wildlife to confirm the project’s eligibility to receive funds.
*If your project is eligible under Section 13103 (i), and a scientific collection permit is required and
issued by the California Department of Fish and Wildlife, this will indicate that the project is eligible
to receive Fish and Wildlife Propagation funds. Please send the scientific collection permit along
with your grant application by the January 7, 2019 - 5:00 P.M. grant submission deadline. Scientific
collection permits are not included in the grant application page limit.
*The Fish and Wildlife Committee wishes to be acknowledged for its financial support of the project. FWC
or staff review may be required prior to printing any written materials that receive funding. Please refer to
the guidelines listed below:
• Grant recipients agree to obtain advance written approval from the FWC of any communication/written
material that may reasonably be understood to represent the views of the FWC and to provide the FWC with
reasonable opportunity to review, comment and approve the communication/written material in advance.
Grant recipients may use the following standard language in making attributions for funding by the FWC:
• Attribution for full Grant funding: “This (research, publication, project, Web site, report, etc.) was funded by
the Contra Costa County Fish and Wildlife Committee.”
• Attribution for partial Grant funding: “This (research, publication, project, Web site, report, etc.) is funded in
part by the Contra Costa County Fish and Wildlife Committee.”
3) Project schedule - The project must be completed within a year from the date you receive notification of funding
(by Spring/Summer 2020).
4) Project budget (itemized). The Fish and Wildlife Committee generally does not recommend funding for
operating costs and overhead. Examples for these include staff salaries, health insurance, and operation costs
such as electricity to run an office. If an hourly rate is listed, overhead costs need to be itemized separately. The
Committee generally gives preferences to funding material expenses (e.g. purchase of equipment and materials).
5) Annual budget for the applying organization (not itemized).
6) Statement describing the applying organization, listing the Board of Directors and officers of the organization,
and listing all affiliated organizations.
7) Statement describing the qualifications of the sponsoring organization and participating individuals for
completing the project.
8) List of individuals responsible for performing project and of individuals responsible for overseeing project.
9) Statement describing the status of permit approvals necessary to perform project (if applicable).
10) Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an
exception for a small project under $1,000. (This request does not count toward your page limit and is only
required if requesting an exception.)
Page 2 of 2
Format:
• Your proposal packet, including cover sheet and any attachments must not exceed four single-sided pages
or two double-sided pages, 8.5 by 11 inches in size. Please use 11 point font or larger and ½ inch margins
or larger on your pages. If you submit more than 3 pages plus required cover sheet, your proposal may be
disqualified without review.
• NEW REQUIREMENT: If your project is eligible under Section 13103 (d), (h), (i), or (m) a copy of your
draft proposal must be sent to the attention of Maureen Parkes at maureen.parkes@dcd.cccounty.us and
received by November 1, 2018. (See exception for Section 13103 (i) above.) Do not attach an additional
cover letter, brochures, posters, publications, CDs, DVDs, large maps or yellow-sticky paper (e.g. Post-
ItTM).
• Your complete application packet including signature must arrive by 5:00 p.m. on Monday, January 7,
2019 (Pacific Standard Time) to be considered for funding. (Please note: A postmark of January 7, 2019
does not satisfy the submission deadline. If submitted after the deadline, your proposal will be
disqualified).
Your complete application should be:
Emailed: maureen.parkes@dcd.cccounty.us
or
Mailed: Contra County Fish & Wildlife Committee
c/o Contra Costa County Dept. of Conservation and Development
30 Muir Road
Martinez, CA 94553-4601
Attn: Maureen Parkes
If you wish to hand deliver, contact Maureen by email or at 925-674-7831.
Final Checklist Before You Submit Your Proposal:
Please note that your proposal will not be considered if you provide more materials than required below:
• Signed Cover page (your proposal will be disqualified if it does not have your original signature on the
cover page).
• 3 pages or less on your project description (any extra attachments such as a map and an organization
budget will be counted as one of the three page limit.)
• If your project qualifies under Section 13013 (i) and you have been issued a scientific collection permit
from the California Department of Fish and Wildlife please include it. (This is not a part of the page
limit listed above.)
• Request for an exception to the grant funding cost reimbursement requirement due to financial hardship
or an exception for a small project under $1,000. (This is not a part of the page limit listed above and is
only required if requesting an exception).
If you have questions regarding the Contra Costa County Fish and Wildlife Propagation Fund grant process,
please contact Maureen Parkes: maureen.parkes@dcd.cccounty.us / (925) 674-7831.
(a) Public education relating to the scientific principles of fish and wildlife
conservation, consisting of supervised formal instruction carried out pursuant to a
planned curriculum and aids to education such as literature, audio and video
recordings, training models, and nature study facilities.
(b) Temporary emergency treatment and care of injured or orphaned wildlife.
(c) Temporary treatment and care of wildlife confiscated by the department as evidence.
(d) Breeding, raising, purchasing, or releasing fish or wildlife which are to be released
upon approval of the department pursuant to Sections 6400 and 6401 onto land or
into waters of local, state, or federal agencies or onto land or into waters open to the
public.
(e) Improvement of fish and wildlife habitat, including, but not limited to, construction
of fish screens, weirs, and ladders; drainage or other watershed improvements;
gravel and rock removal or placement; construction of irrigation and water
distribution systems; earthwork and grading; fencing; planting trees and other
vegetation management; and removal of barriers to the migration of fish and
wildlife.
(f) Construction, maintenance, and operation of public hatchery facilities.
(g) Purchase and maintain materials, supplies, or equipment for either the department's
ownership and use or the department's use in the normal performance of the
department's responsibilities.
(h) Predator control actions for the benefit of fish or wildlife following certification in
writing by the department that the proposed actions will significantly benefit a
particular wildlife species.
(i) Scientific fish and wildlife research conducted by institutions of higher learning,
qualified researchers, or governmental agencies, if approved by the department.
(j) Reasonable administrative costs, excluding the costs of audits required by Section
13104, for secretarial service, travel, and postage by the county fish and wildlife
commission when authorized by the county board of supervisors. For purposes of
this subdivision, "reasonable cost" means an amount which does not exceed 3
percent of the average amount received by the fund during the previous three-year
period, or three thousand dollars ($3,000) annually, whichever is greater, excluding
any funds carried over from a previous fiscal year.
(k) Contributions to a secret witness program for the purpose of facilitating enforcement
of this code and regulations adopted pursuant to this code.
(l) Costs incurred by the district attorney or city attorney in investigating and
prosecuting civil and criminal actions for violations of this code, as approved by the
department.
(m) Other expenditures, approved by the department, for the purpose of protecting,
conserving, propagating, and preserving fish and wildlife.
California Fish and Game Code Section 711.2. (a)
"For purposes of this code, unless the context otherwise requires, "wildlife" means and
includes all wild animals, birds, plants, fish, amphibians, reptiles, and related ecological
communities, including the habitat upon which the wildlife depends for its continued
viability ..."
California Fish and Game Code Section 13103.
Expenditures from the fish and wildlife propagation fund of any county may be
made only for the following purposes:
*A scientific collection permit, if required and issued by the California Department of Fish and
Wildlife, indicates that the project is eligible to receive Fish and Wildlife Propagation funds.
*
Office Use Only: Contra Costa County
2019 Fish and Wildlife Propagation Fund
Application Cover Page
Project title:
Organization/Individual applying:
(Organization type: please check one – government, non-profit, for-profit, other (explain)
Address:
Telephone: Fax:
E-mail:
Name and title of contact person:
One sentence summary of proposal:
Requested grant:
Proposal prepared by (name & title):
Signature (Typing your name does not count as a signature. If this section is empty, your proposal will not be considered):
________________________________________________ Signed on _______________
INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:04/08/2019
Subject:COMMISSION FOR WOMEN BYLAWS
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.:
Referral Name:
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077
Referral History:
Last December, the IOC received the Commission’s status report and understood that the
Commission needed further time to review the bylaws changes proposed by County staff. The
Supervisors instructed the Commissioners to review the changes, make a list of any changes they
could not agree with, and return to the IOC in February 2019.
Referral Update:
The Commission for Women has submitted its proposed changes (see attached markup copy) to
the bylaws that were proposed by County staff last last year. The substantive changes proposed by
the Commission are described below:
They removed the prohibition that members cannot simultaneously participate in
organizations that donate or grant funds to the Commission.
They relaxed the member responsibilities, reducing the time expectation for service to the
Commission.
They eliminated the Goal Advancement Committee.
Staff has no comment regarding changes to member responsibilities or the elimination of the Goal
Advancement Committee. Staff disagrees with the Commission's removal of the prohibition of
simultaneous membership in organizations that donate or grant funds to the Commission. To
eliminate real or perceived conflicts of interest or undue influence over Commission activities, an
arm's length relationship should be established and maintained between the Commission and
funding organizations.
The Commission also sent staff a list of questions related to the administration of Commission
funds. Attached are staff's responses to those questions.
Recommendation(s)/Next Step(s):
CONSIDER Commission for Women and staff recommendations regarding proposed
CONSIDER Commission for Women and staff recommendations regarding proposed
modification to the Commission's bylaws and PROVIDE direction to staff.
Fiscal Impact (if any):
Providing budgetary coordination and support for the Commission for Women will require a
nominal commitment of staff time from the County Administrator's Office. This function will be
performed by current staff.
Attachments
Women's Commission Proposed Changes to Staff Recommended Commission Bylaws
Staff Response to Commission Questions Regarding Funds Administration
Commission for Women Roster_March 2019
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BYLAWS OF THE
CONTRA COSTA COMMISSION FOR WOMEN AND GIRLS
PROPOSED REVISED December 2018MARCH 2019
ARTICLE I. NAME
Section 1.
The name of this body shall be the Contra Costa Commission for Women and Girls, hereinafter
referred to as “the Commission.”
Section 2.
This body was formed in 1984 as the an Advisory Committee on the Employment and
Economic Status of Women. In 2000, the Contra Costa County Board of Supervisors
approved the Advisory Committee’s request that the association be renamed the Contra Costa
Commission for Women.
ARTICLE II. PURPOSE
The Commission shall provide information and advice to the Contra Costa County Board of
Supervisors and other entities, as necessary, relating to the health and welfare of women and
girls in the county. The Commission will strive to increase awareness of women’s and girls’
issues, celebrate the achievements of local deserving women, champion opportunities for
women and girls, and recommend legislative solutions at the city, county, state and federal
levels. Areas of focus will include, but are not be limited to, socio-economic conditions,
workplace issues, social treatment of gender issues, and health and safety for women and girls.
ARTICLE III. MEMBERSHIP
Section 1. Members
The Commission shall not exceed fifteen (15) members plus one Alternate At Large member,
and the membership shall be broadly representative of the racial, ethnic, age, religious
affiliation, gender, and sexual orientation diversity of the community at large.
Members must be at least 18 years of age and work and/or reside in Contra Costa County.
Members of the Commission may not be members of any organization that donates or grants funds
to the Commission.
The Alternate At Large member is a non-voting member except that he/she shall fill in for a
regular At Large member when that member is absent from part or all of a meeting, during
which time the alternate member shall constitute a voting member.
Section 2. Member Responsibilities. Each member is expected to:
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● Attend meetings of the Commission. Members are expected to notify the Chair in
advance of any absence from a meeting. Members may be excused by the Chair for
authorized absences. A member that is absent from three (3) consecutive scheduled
meetings without authorization from the Chair will be considered to have resigned his or
her position with the Commission, and the Chair will notify the Board of Supervisors of
the vacancy.
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● Comply with the Contra Costa County policy for Board Appointees concerning Conflict of
Interest and Open Meetings, Resolution No. 2002/376.
Work on Commission activities no less than five (5) hours a month and serve on
at least one (1) Standing or Special Committee. Said time includes the monthly
Commission meeting held on the third (3rd) Tuesday of each month.
● Should a member take on a leadership role within a Standing or Special Committee
(Chair or Vice-Chair), the member shall commit to working no less than a total of
ten (10)to as many hours per monthas is needed to complete the project.
● If appointed to the specific geographic District in which they work or reside, i.e.: District I,
II, III, IV, and V; also referred to as “District Members”, meet and/or communicate
regularly with the Supervisor for their District. District Members shall commit at least an
additional hour (1) to two (2) hours a month to this dutyto meeting quarterly with
their Supervisors.
At-Large Members of the Commission will endeavor to attend one (1) Board of
Supervisor’s meeting a year on behalf of the Commission, resulting in an
additional commitment of approximately two (2) hours throughout the entire
year.
If elected to the Executive Committee, commit to working no less than a total of fifteen
(15) hours per month.
Be an ambassador and proponent of the Commission and engage people from all cultural
and ethnic groups in women’s and girls’ issues and in the work of the Commission.
Section 3. Appointment
District Members and At Large Members of the Commission shall be appointed by the County
Board of Supervisors for fixed, staggered terms. Incumbents may be appointed to successive
terms.
Incumbents may be appointed to successive terms.
Section 4. Terms of Appointment
All seat terms are for a period of four (4) years with staggered expiration dates for five (5) seats
in one (1) year, five (5) seats plus the alternate in the second (2nd) year and five (5) seats in
the third (3rd) year.
Appointments to seats shall begin on the effective date of appointment and end on the
scheduled expiration date for the seat to which the appointment is made.
Section 5. Vacancies
The Membership Committee shall monitor scheduled and unscheduled membership vacancies
and promptly recruit to fill vacancies. The Membership Committee shall consider community
experience, and the criteria outlined in Article III (Membership), Section 1 (Members) in
formulating a recommendation for review by the Commission.
The Membership Committee will present Applicants for membership to the District Supervisors
or the Board’s Internal Operations Committee for appointment. The Commission Chair shall
report to the County Board of Supervisors any unscheduled membership vacancy as it occurs.
The Membership Committee shall also engage in onboarding of new members as well as
monitoring of the terms of appointment and meeting attendance.
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Section 6. Removal
Members of the Commission serve at the pleasure of the Board of Supervisors. The following
circumstances may be grounds for removal from the Commission:
1. Resignation. Members who wish to resign shall do so in writing to the
Commission Chair.
2. Absence from three (3) consecutive meetings or five (5) of the eleven (11)
Commission meetings scheduled each year. Members who miss three (3)
consecutive meetings and/or whose attendance rate falls below forty-five percent
(45%) will trigger an automatic recommendation notice to the Executive
Committee. The Membership Committee shall monitor meeting attendance.
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3. Lack of participation on Standing and Special Committees. The Commission Chair
shall request information from Committee Chairs regarding member participation at the
conclusion of each quarter. The Membership Committee will take this information into
consideration should a meeting attendance recommendation be triggered under number
two (2) above.
4. Poor Conduct. Behavior that violates state law or the County’s policies, as prescribed
in the County’s Advisory Body Handbook.
ARTICLE IV. OFFICERS
The officers of the Commission shall comprise the Executive Committee and shall
include a Chair, a Vice-Chair, a Treasurer, and a Secretary. In the event that the
responsibilities of a designated office would be best served by two individuals, those
individuals elected to that position will share the position as cooperative officers.
Section 1. Nomination of Officers
For annual appointment of Commission Chairperson, and Vice Chairperson the Membership
Committee shall announce the solicitation of nominations from the Commission members during
the December meeting or the next regularly-scheduled meeting, obtain the nominees' consent
to serve, and announce the slate of nominees at the February Commission meeting, or at the
next regularly scheduled meeting. Should one of these positions become vacant during the term
of office, nominations will be taken, nominees’ consent to serve will be obtained, and nominees
will be announced at the next regularly scheduled Commission meeting.
Section 2. Election of Officers
A Membership Committee and Chair shall be elected by Commission members at the regularly
scheduled Commission meeting each January.
A report from the Membership Committee on the nomination of officers shall be given at the
regularly scheduled Commission meeting each February.
Election of officers shall be held each February. Terms of office shall begin as of the regular
meeting in March of each year.
Officer(s) shall be elected from among the members of the Commission in February of each
year. Should vacancies occur, officers may also be appointed at the discretion of the Chair to
fulfill the remaining term of the vacant officer position(s).
The election will be conducted publicly through the use of ballots. Ballots will be announced and
counted publicly by the Membership Committee. The election of each officer will carry with a
majority vote. In the case of a tie vote, the Commission may re-cast ballots until the tie is
broken. If, in the opinion of the Chair, the tie will not be broken within a reasonable number of
attempts, the election may be deferred until the next scheduled Commission meeting and the
current seated officer will remain in office until a new officer is elected.
No commissioner shall serve on the Executive Committee until he/she has served 12
consecutive months of his/her term as a commissioner.
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Section 3. Term of Office
The officers of the Commission shall hold office for a term of one (1) year, twelve (12)
consecutive months beginning in March of the year of election. In the event elections are held
after February in any given year, officers will serve their terms until elections the following year.
Officers may serve consecutive terms.
No commissioner shall serve on the Executive Committee for more than two consecutive years.
In the event the Chair is unable to complete her term of office, the Vice Chair will succeed the
Chair and fulfill the Chair’s remaining term of office as the presiding officer. The membership will
conduct an election to replace the Vice Chair. The Vice-Chair’s successor will serve the
remaining term of office.
A vacancy in any office may be filled by a majority vote of the members attending a special or
regular Commission meeting.
Section 4. Duties
1. 1. Chair
The Chair shall conduct meetings, develop agendas, ensure the full participation of the
Commissioners present during a duly held meeting, and serve as the official spokesperson for
the Commission.
The Chair shall also prepare Annual Reports for the County Board of Supervisors, and ensure
that all members have completed the Brown Act and Better Government Ordinance training
annually.
2.
2. Vice-Chair
The Vice-Chair shall maintain the historical record of the Commission and manage time at
regular or special Commission meetings. The Vice- Chair shall also assist the Chair as directed
by the latter and shall assume all the obligations and authority of the Chair in the absence of the
latter.
3. Treasurer
3. The Treasurer shall prepare the annual Commission budget, receive and account for
donations and fund-raisingfundraising proceeds, and shall forward all receipts to the County
Administrator’s Office for deposit in the County Treasury. The Treasurer shall track and report
monthly on the financial activity of the Commission and liaise with the County Administrator’s
Office to arrange authorized disbursements from the Commission’s account.
4. Secretary
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The Secretary shall handle any regular or special administrative duties, which may include the
following tasks:
● Take minutes at regular or special Commission meetings, and send draft minutes to the
Chair at least ten (10) calendar days before the next Commission meeting.
• File approved minutes and related handouts for the Commission’s records.
1. Ensure that agendas and minutes are uploaded to the Commission’s website within
a month of being approved.
1. Ensure that the Commission’s calendar is up to date on its website within a month of
the next scheduled Commission meeting.
1. Maintain a record of attendance of Commissioners as provided by the Membership
Committee.
● In consultation with the Public Relations Subcommittee, maintain a subscription
(distribution) list of individuals who have elected to receive the Commission’s meeting
notices and agenda.
● Check the Commission’s email account at least twice a week.
● Check the Commission’s mailbox at least once a week.
● Create, update, and keep name tents of each member for Commission meetings.
Section 5. Removal
The Commission, by a majority vote, may remove the Chairperson and/or Vice-Chairperson
from office and relieve them of their duties. In the event of removal of the Chairperson and/or
Vice Chairperson, the Membership Committee shall meet and present nominations for the
vacant position(s) at the next regularly scheduled Commission meeting.
ARTICLE V. MEETINGS
Section 1. Regular Meetings
Regular meetings of the Commission shall be held at 7:00 pm on the third (3rd) Tuesday of
each month. Exception: The Commission generally does not meet one month out of the year.
Notice of regular meetings of the Commission and an accompanying agenda shall be emailed to
each member and publicly noticed on the Commission webpage and at the Clerk of the Board of
Supervisors, 651 Pine St., Room 106, Martinez, CA., at least ninety-six (96) hours prior to the
meeting date. Agendas shall be posted, mailed and made available to the public in accordance
with the Brown Act and Contra Costa County Better Government Ordinance.
Section 2. Special Meetings
Special meetings of the Commission may be called at any time by the Chair. Notice of a special
meeting will include the time, date, place, and purpose. Notice of special meetings of the
Commission and an accompanying agenda shall be emailed to each member and publicly
noticed on the Commission webpage and at the Clerk of the Board of Supervisors, 651 Pine St.,
Room 106, Martinez, CA., at least twenty-four (24) hours prior to the meeting date.
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Section 3. Action at a Meeting: Quorum and Required Vote
A quorum is one person more than one-half of the authorized membership, or 8 members.
Each member present shall have one vote on motions. Members must offer disclosure and
abstain from voting or recuse themselves upon issues in which a conflict of interest may
constrain impartiality.
1. The work of the Commission may proceed by consensus as long as there is no objection
from a Member to proceeding in this manner.
2. On any matter where a Member requests a recorded vote, the matter may only be
approved if it is approved by approval by a simple majority of the total number of voting
members (at least 5 members).
3. Proxy voting is not permitted.
4. The Alternate At Large Member may only vote in the absence of one At Large Member.
Section 4. Open Meetings
All meetings of the Commission and all meetings of the standing and special committees shall
comply with the Brown Act and the County’s Better Government Ordinance.
ARTICLE VI. COMMITTEES
Section 1. Executive Committee
The Executive Committee shall consist of the Chair, Vice Chair, Treasurer and Secretary, and
shall be established to provide cohesive leadership to the Commission.
Section 2. Standing Committees
1. The Executive Committee and/or a majority of the Members may form Standing
Committees to manage ongoing functions of the Commission and research and explore
specific issues in-depth that come before the Commission. The goal of a Committee is to
provide a working forum for interaction and information exchange among members and
the public focusing on issues needing in-depth consideration.
The Standing Committees are: Goal Advancement, Events, Legislative, Membership, and
Public Relations.
The Standing Committees shall be formed of, at minimum, two (2) members and, maximum,
four (4) members, unless approved by the Chair. The Chair and Vice Chair of a Standing or
Special Committee shall be responsible for scheduling and presiding over Committee meetings,
serve as a point of contact for the Commission, and ensure that the Committee is fulfilling its
goals.
All Standing Committees shall make progress reports to the Commission at each of the
Commission’s regular meetings.
Goal Advancement Committee. The purpose of the Goal Advancement Committee is to
oversee the advancement of the Commission’s goals by providing guidance to the
Commission on goal adherence and advancement efforts as identified in the
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Commission’s strategic plan.
The Goal Advancement Committee’s responsibilities are as follows:
● Hold the Commission and its Committees responsible for adhering to the
goals set in the most recent strategic planning session.
● Address any discrepancies between goal attainment and commission
activities – ensuring the goals are kept in high priority or adjusted (and
agreed upon) according to changes in focus.
● Partner with other Committees when needed.
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1. Events Committee. The Events Committee’s responsibilities are as follows:
●○ Plan events throughout the year.
●○ Invite speakers to Commission meetings.
●○ Collaborate with outside groups, as needed.
2. Legislative Committee. The Legislative Committee's responsibilities are as follows:
● Identify and recommend legislative initiative priorities to the Executive Committee.
● Monitor Contra Costa County legislative agendas for Federal, State and County
Legislation:
○ Board of Supervisors’ State and Federal Legislative Platforms.
○ Board of Supervisors and Board Legislation Committee Actions, Minutes
and/or Memorandums.
○ If not within expressed Platforms and/or expressed actions by Board, present
formal request to the Board of Supervisors seeking Request for Support on
behalf of the Commission. Commission members to approve formal requests by
majority vote.
● Serve as liaison to Commission in women's legislative and policy initiatives.
● Disseminate information to Commission membership, including legislative updates and
alerts; prepare legislative materials for advocacy purposes; and monitor federal and
state legislation, funding and policy initiatives that affect women’s rights in California.
Membership Committee. The Membership Committee shall consist of a minimum of three (3)
and a maximum of four (4) members of the Commission who choose not to be considered for
election to office. The Membership Committee’sCommittees responsibilities are as follows:
● Annually in January, solicit nominations for the election of Commission officers, obtain
the nominees’ consent to serve, and provide the slate of nominees to the Commission in
February
● Interview applicants and make recommendations to the Commission regarding
applicants.
● Submit recommended applicants names to the Internal Operations Committee for
possible consideration by the Board of Supervisors for appointment, and keep the
Executive Committee apprised of the status of pending appointments.
● Engage onboarding with a new Member.
● Recommend policies, procedures, and strategies for enhancing Commission
membership, both numerically and qualitatively, to assure a growing and vital
organization.
● Monitor meeting attendance as well as report to the Executive Committee should an
attendance violation occur.
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● Maintain current membership roster.
1. Public Relations Committee. The Public Relations Committee’s responsibilities
are as follows:
● Serve as a link between the public and the Commission.
● Maintain the Commission’s social media presence by posting information relevant to
women in Contra Costa County.
● Prepare and send out quarterly newsletter.
● Maintain subscription (Listserv) of individuals interested in the Commission’s work, in
consultation with the Secretary.
● Create and send out press releases to media outlets in Contra Costa County as needed.
● Maintain the Commission’s website.
● Design and update the Commission’s logo as needed.
Section 3. Special Committees
The Chair of the Commission and/or the majority of the members may also form Special
Committees. Special Committees (“ad hoc” or “select” committees) may be formed for a specific
purpose and cease to exist after completion of a designated task.
Section 4. Terms of Committee Membership
The terms of membership for members of Standing Committees of the Commission shall be one
year, twelve (12) consecutive months from appointment. Each February, membership of
standing or special Committees will be reviewed and confirmed in March. All members of
Commission must serve on at least one (1) Standing and/or Special Committee.
Section 5. Accountability of Committees
All Chair and/or Vice Chair of Committees shall present to the Commission Chair monthly
activity reports due one (1) week prior in writing to the regularly scheduled meetings and shall
have authority to make recommendations to the Commission on matters within the Committee’s
area of expertise. Only the Commission may take action on Committee recommendations.
ARTICLE VIII. GOVERNANCE
The operations of the Contra Costa Commission for Women and Girls shall be governed by its
bylaws. To the extent there are any inconsistencies between these bylaws and the resolutions
creating the Commission or countywide advisory body policies, the resolutions and countywide
advisory body policies will govern.
ARTICLE IX. AMENDMENT OF BYLAWS
Proposals to amend the Commission Bylaws shall be presented at a regular Commission
meeting and voted on at the following regular Commission meeting.
These bylaws and any bylaw amendments shall be recommended by the Commission and be
effective upon approval by the Board of Supervisors.
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Originally adopted by majority membership vote at the regular Meeting of the Contra Costa
County Women’s Advisory Committee on May 18, 1993 and amended on September 21, 1993,
March 19, 1996, April 16,
1996, November 21, 2000, April 17, 2007, February 17, 2010, December
11, 2010, and [2017]
Approved by the Contra Costa Board of Supervisors on (Date).
County Administrator’s Office responses to questions posed by the Commission for Women
regarding fund administration.
April 2019
1) Are all county commissions moving in this direction or is this unique to the Women's
Commission?
Most county advisory bodies have no access to finances.
2) If we move forward, how soon would an account be set up?
An account in the County finance system could likely be set up within weeks of receiving a deposit from
the Commission.
3) Who would be the authorized user and would the Women's Commission receive access to
account?
The Commission’s Treasurer would work with a budget liaison in the County Administrator ’s Office to
deposit and access funds.
4) Is there an approval process to obtain commission funds?
Yes. The Board of Supervisors must authorize the solicitation of donations or fundraising campaigns.
Donations must be tracked and reported to the County Administrator ’s Office.
5) Will our funds be used for any other purpose beyond the Women's Commission?
No.
6 ) If there is an approval process to access funds, what is the turnaround time?
Yes. We would likely use the same process and protocols as are used for County municipal advisory
councils. Your CAO Liaison can provide the necessary forms and instructions.
7) How would the commission handle in-kind donations?
If by “in -kind”, you mean a person’s volunteer services, there are no specific requirements for tracking or
reporting such services. If in-kind donations include gifts, then the estimated value of gifts must be
tracked and reported to the CAO, and should be included in each Treasurer ’s report.
8) Is the Women's Commission responsible for bank fees or will this be covered by the County?
There are no bank fees or interest. Funds will be deposited in the County General Fund in a cost center
designated for the Commission.
9) Is there a county liaison to support grant writing if requesting grants as a county commission?
No.
10) What about check writing permissions?
See response to #6. The Auditor’s office will ultimately issue checks on behalf of the Commission, after
approval by the CAO liaison.
11) Who will provide the initial funding of the account since the commission does not have funds
o n hand?
No budget provision has been authorized for the Commission. However, the Commission may consider
fundraising or soliciting donations (see response to #4).
COMMISSION FOR WOMEN ROSTER
As of March 26, 2019
Name Status Start date End date Position
Michelle Brown Active 24-Apr-18 28-Feb-20 At-Large 1
Rosa Argentina Davila-Luevano Active 14-Mar-17 28-Feb-20 At-Large 2
Dayanna Macias-Carlos Active 1-Mar-19 28-Feb-22 At-Large 3
Lanita Mims Active 6-Nov-18 28-Feb-20 At-Large 4
Hannah R Brown Active 1-Mar-19 28-Feb-22 At-Large 5
Ariana J Rickard Active 23-Oct-18 1-Mar-21 At-Large 6
Phyllis Gordon Active 14-Mar-17 28-Feb-20 At-Large 7
Julianna Hynes Active 1-Mar-19 28-Feb-22 At-Large 8
Stephanie M Williams-Rogers Active 22-Jan-19 28-Feb-22 At-Large 9
Vacancy Active 1-Mar-18 28-Feb-21 At-Large 10
Deborah Cowans Active 1-Mar-19 28-Feb-22 At-Large Alternate
Joey Smith Active 1-Mar-19 28-Feb-22 District I
Vacancy Active 8-May-17 28-Feb-19 District II
Vacancy Active 1-Mar-19 28-Feb-22 District III
Lauren A. Babb Active 1-Mar-18 28-Feb-21 District IV
Kirsten Upshaw Active 9-May-17 1-Mar-20 District V
INTERNAL OPERATIONS COMMITTEE 7.
Meeting Date:04/08/2019
Subject:TRIENNIAL ADVISORY BODY REVIEW - PHASE II REPORT AND
RECOMMENDATIONS
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 19/7
Referral Name: TRIENNIAL ADVISORY BODY REVIEW
Presenter: Jami Napier (925) 335-1908 Contact: Emlyn Struthers (925) 335-1919
Referral History:
The Board of Supervisors is the governing authority for approximately 78 active advisory boards,
commissions, and committees (bodies). These bodies serve a variety of governmental functions,
both mandatory and discretionary. In order to formalize a regular, on-going sunset review process,
as well as compliance with operating procedures, the Board approved Resolution (2012/261).
This resolution was designed to ensure that every three years each advisory body is reviewed, with
approximately a third of the total reviewed each year. Since the new triennial review process was
installed in 2012, one full round of review has been completed. The Board approved Phase I of
this review on December 5, 2016, Phase II on March 21, 2017, and Phase III on December 5,
2017. Last year, the Internal Operations Committee reviewed findings of the second round of
triennial sunset review for 14 advisory bodies included in Phase I, which was approved on
February 12, 2018. This year, Internal Operations and the Board of Supervisors will review 27
bodies included in Phase II.
Referral Update:
List of Advisory Bodies in Phase II
Twenty-seven committees are included in Phase II, which was last completed in 2017. The
fourteen advisory bodies are divided between 5 mandatory bodies and 22 discretionary bodies.
Mandatory Commissions or Committees
Mandatory commissions include those required under state or federal law. The following five
advisory councils, committees, and commissions are considered mandatory, meaning that Contra
Costa County must operate the following bodies as required by state or federal law:
Contra Costa County Planning Commission
First 5 Contra Costa Children and Families Commission
In-Home Supportive Services Public Authority Advisory Committee
In-Home Supportive Services Public Authority Advisory Committee
Local Child Care & Development Planning Council
Mental Health Commission
Discretionary Commissions or Committees
Discretionary commissions are created by the Contra Costa County Board of Supervisors on a
voluntary basis. Contra Costa County created these nineteen advisory bodies on a voluntary basis
to address community needs and solicit further resident engagement.
The bulk of discretionary bodies included in this review cycle fall into two categories: Citizen
Advisory Committees for County Service Areas, and Municipal Advisory Councils to provide
representation for unincorporated communities. The county’s citizen advisory committees for
County Service Areas were established by the Board of Supervisors pursuant to the authority
granted by Section 31010 of the California Government Code.
Additionally, three bodies in this phase fall into other categories, and are listed below under
“Other Discretionary Bodies”.
County Service Area Citizen Advisory Committees :
County Service Area M-16 (Clyde) Citizens Advisory Committee
County Service Area P-2A (Alamo) Citizens Advisory Committee (Alamo Police Services Advisory
Committee)
County Service Area P-2B (Blackhawk) Citizens Advisory Committee
County Service Area P-5 (Roundhill) Citizens Advisory Committee
County Service Area P-6 (Discovery Bay) Citizen Advisory Committee
County Service Area R-10 (Rodeo) Citizens Advisory Committee
Municipal Advisory Councils (MACs) and Town Advisory Council (TAC):
Alamo Municipal Advisory Council
Bay Point Municipal Advisory Council
Bethel Island Municipal Advisory Council
Byron Municipal Advisory Council
Contra Costa Centre Municipal Advisory Council
Diablo Municipal Advisory Council
East Richmond Heights Municipal Advisory Council
El Sobrante Municipal Advisory Council
Kensington Municipal Advisory Council
Knightsen Town Advisory Council
North Richmond Municipal Advisory Council
Pacheco Municipal Advisory Council
Rodeo Municipal Advisory Council
Other Discretionary Bodies:
Advisory Council on Equal Employment Opportunity
Council on Homelessness
Family & Children's Trust Committee
Referral Update
Following the Triennial Review approved in 2016, no committees included in Phase II were
sunset. One newly-formed committee has been added—the East Richmond Heights MAC.
Findings
Summary of Findings for Phase II
Staff from the Clerk of the Board reviewed the materials and surveys submitted by the advisory
body staff and chairs. No changes to bylaws, membership requirements, or seat structure are
recommended for committees except those highlighted in the summary findings. This report
includes a paraphrased description of advisory bodies in the Phase II review, along with a
summary of comments or recommendations from the Clerk of the Board.
Mandatory Bodies
In-Home Support Services Public Authority Advisory Committee
Serves as an advisory council to the In-Home Support Services Public Authority (IHSS), which is
administered by the Employment and Human Services Department (EHSD). IHSS provides specialized
support services to residents who are frail, elderly, blind, or disabled. Public Authority has an Advisory
Committee whose membership is composed of individuals who are current or past users of personal
assistance services paid for through public or private funds and professional representatives from the
Community.
Staff Comments/Recommendations
The IHSS Public Authority Advisory Committee appears to be functioning as intended, and
in compliance with the county’s administrative policies. The Clerk of the Board does not
recommend any changes to the IHSS Public Authority Advisory Committee.
Planning Commission
The Planning Commission was established under State law to implement the planning power of the county.
The Planning Commission develops or approves land use plans, development initiatives, planning programs,
and permit applications, among other duties. The Planning Commission was established in County
Ordinance Code, Section 26-2, pursuant to Chapters 3 and 4 of Title 7 of the California State Government
Code.
Staff Comments/Recommendations
The County Planning Commission appears to be functioning as intended, and in compliance
with the county’s administrative policies. The Clerk of the Board does not recommend any
changes to the Planning Commission.
First 5 Contra Costa Children and Families Commission
The commission works to support early childhood development through a strategic plan developed pursuant
to the California Children and Families First Act of 1998, an initiative Constitutional Amendment approved
by the voters as Proposition 10. Contra Costa County established the First 5 Children and Families
Commission with Board Resolution 98/46.
Staff Comments/Recommendations
The First 5 Commission appears to be functioning as intended, and in compliance with the
county’s administrative policies. The Clerk of the Board does not recommend any changes
to the First 5 Commission.
to the First 5 Commission.
Local Child Care & Development Planning Council
The mission of the Contra Costa County Local Planning and Advisory Council for Early Care and Education
(LPC) is to promote quality childcare through community assessment, advocacy, resource development, and
collaboration with other organizations. The LPC coordinates programs and services affecting early child
care and education, including recommendations for the allocation of Federal Funds to local early child care
and education programs.
Staff Comments/Recommendations
The Local Planning Council appears to be functioning as intended, and in compliance with the county’s
administrative policies. The Clerk of the Board does not recommend any changes to the LPC.
Mental Health Commission
The Contra Costa County Mental Health Commission was established by order of the Contra Costa County
Board of Supervisors on June 22, 1993, pursuant to the Welfare & Institutions Code 5604, also known as the
Bronzan-McCorquodale Act. The primary purpose of the Commission is to serve in an advisory capacity to
the Board of Supervisors and to the Mental Health Division and its staff. Commissioners are appointed by
members of the County Board of Supervisors from each of the five districts for a term of three years. Each
district has a consumer of mental health services, family member and an at-large representative on the
Commission, for a total of 15 members plus a representative from the Board of Supervisors. The Board of
Supervisors established the Mental Health Commission in actions taken in on June 22, 1993 (Board Agenda
Item 06/22/93_I.O.5).
Staff Comments/Recommendations
The Mental Health Commission notes difficulties in recruiting members to fill the various
categories. However, even with these challenges, the Commission has been able to maintain
adequate membership and has not needed to cancel meetings in the past year due to lack of
quorum. The Mental Health Commission appears to be functioning as intended, and in
compliance with the county’s administrative policies. The Clerk of t he Board does not
recommend any changes to the Mental Health Commission.
Discretionary Bodies
County Service Area Citizen Advisory Committees:
County Service Area M-16 (Clyde) Citizens Advisory Committee
The County Service Area M-16 Citizens Advisory Committee advises the Board of Supervisors and county
administrative departments on the desires of the community in street lighting facilities and services,
recreation and park services in the unincorporated community of Clyde.
Staff Comments/Recommendations
The County Service Area M-16 Advisory Committee does not currently have any appointees,
and the last appointment terms expired December 31, 2014. Clerk of the Board recommends
seeking input from the community and the District V Supervisor to consider discontinuing
the Citizen Advisory Committee and removing it from the County’s Local Appointments List
(Maddy Book).
Alamo Polices Services Advisory Committee (County Service Area P-2A Citizens Advisory Committee)
The Alamo Polices Services Advisory Committee advises the Board of Supervisors and the Sheriff's
Department on the needs of the Alamo community for police services.
Staff Comments/Recommendations
The Alamo Police Services Advisory Committee appears to be functioning as intended, and
in compliance with the county’s administrative policies. The Clerk of the Board does not
recommend any changes to the Alamo Police Services Advisory Committee.
County Service Area P-2B (Blackhawk) Citizens Advisory Committee
The County Services Area (CSA) P-2A Citizens Advisory Committee advises the Board of Supervisors on the
needs of the Blackhawk community for extended police services which shall include, but not be limited to,
enforcement of the State Vehicle Code, crime prevention, litter control, and other issues.
Staff Comments/Recommendations
In general terms, the P-2A appears to be functioning as intended. However, the Clerk of the
Board noted deficiencies with record keeping and compliance with several administrative
procedures. To rectify this, the Clerk of the Board recommends that the District III
Supervisor consider establishing a liaison to the committee within her office. Additionally,
the Clerk of the Board recommends that the District III office serves as the keeper of the
CSA P-2A’s permanent records (including minutes and agendas). Clerk of the Board also
recommends additional training for advisory body staff persons, particularly new advisory
body staff who are not familiar with the complex s ystem of rules that pertain to advisory bodies.
County Service Area P-5 (Roundhill) Citizens Advisory Committee
The County Service Area P-5 Citizens Advisory Committee advises the Board of Supervisors regarding
community concerns regarding public protection within the district boundaries, which lie within the
Roundhill area of the unincorporated community of Alamo.
Staff Comments/Recommendations
The Alamo Police Services Advisory Committee appears to be functioning as intended, and
in compliance with the county’s administrative policies. The Clerk of the Board does not
recommend any changes to the Alamo Police Services Advisory Committee, and
recommends continuation of the advisory body.
County Service Area P-6 (Discovery Bay) Citizen Advisory Committee
The County Service Area P-6 Citizen Advisory Committee creates reports and recommendations to the
Board of Supervisors on extended police protection services which includes, but is not limited to,
enforcement of the State Vehicle Code where authorized by law, crime prevention, and litter control.
Staff Comments/Recommendations
The County Service Area P-6 (Discovery Bay) Citizens Advisory Committee appears to be
functioning as intended, and in compliance with the county’s administrative policies. The
Clerk of the Board does not recommend any changes to the P-6 Citizens Advisory
Committee, and recommends continuation of the advisory body.
County Service Area R-10 (Rodeo) Citizens Advisory Committee
The County Service Area R-10 Citizens Advisory Committee advises the Board of Supervisors and
administrative departments regarding the desires of the community of Rodeo regarding local park and
recreation facilities and services.
Staff Comments/Recommendations
The County Service Area R-10 has not been active in recent years. The Clerk of the Board
recommends examining whether the Rodeo MAC can feasibly take on the advisory functions
previously performed by the R-10 Citizen Advisory Committee, to ensure representation in
this area, without further need for additional administrative support and additional
meetings. Combining the functions could potentially provide for better engagement, as
Rodeo residents would have one community meeting to attend—rather than having to attend
two separate meetings.
Municipal Advisory Councils (MACs) and Town Advisory Council (TAC):
Alamo Municipal Advisory Council
The Alamo Municipal Advisory Council (MAC) advises the Board of Supervisors on issues and concerns
related to County services provided to the unincorporated area of Alamo.
Staff Comments/Recommendations
The Alamo MAC appears to be functioning as intended, and in compliance with the county’s
administrative policies. The Clerk of the Board does not recommend any changes to the
Alamo MAC, and recommends that it continues.
Bay Point Municipal Advisory Council
The Bay Point MAC advises the Board of Supervisors or other local government agencies on issues and
concerns related to the unincorporated area of Bay Point.
Staff Comments/Recommendations
Clerk of the Board could not find evidence of online posting of the Bay Point MAC’s
agendas, 96 hours in advance of meetings. Clerk of the Board recommends that all MACs
are given a checklist of reminders of the online posting requirements, as well as resources
to assist with this process.
Bethel Island Municipal Advisory Council
The Bethel Island MAC advises the Board of Supervisors or other local government agencies on issues and
concerns related to the unincorporated area of Bethel Island.
Staff Comments/Recommendations
The Bethel Island MAC appears to be functioning as intended, and generally operates in
compliance with the county’s administrative policies. The Clerk of the Board does not
recommend any changes to the Bethel Island MAC. However, the Clerk of the Board notes
that staff would benefit from a Better Government Ordinance training, as staff may have
confusion over the timelines for posting meeting agendas and notices.
Byron Municipal Advisory Council
The Byron Municipal Advisory Council advises the Board of Supervisors on issues and concerns related to
the unincorporated area of Byron.
Staff Comments/Recommendations
The Byron MAC appears to be functioning as intended, and in compliance with the county’s
administrative policies. The Clerk of the Board does not recommend any changes to the
Byron MAC at this time.
Contra Costa Centre Municipal Advisory Council
The Contra Costa Centre Municipal Advisory Council was formed to advise the Board of Supervisors, the
County Planning Commission, and the Zoning Administrator on issues and concerns affecting the residents
(including businesses) of Contra Costa Centre (the area surrounding the Pleasant Hill BART station).
Staff Comments/Recommendations
The Clerk of the Board recommends that the Contra Costa Centre MAC may be considered
a candidate for dissolution, or alternatively, that the bylaws should be modified to reflect the
Council’s current workload. Established in 2003 as the Pleasant Hill BART Station Vicinity
Municipal Advisory Council, the Council was originally intended to replace to the Pleasant
Hill BART Station Area Steering Committee. Since then, it was renamed to its current name,
the Contra Costa Centre MAC in 2005, and the area has since further developed and
matured. With fewer rapid changes in land use and other issues of concern, the Clerk of the
Board recommends scaling back the MAC’s regular meetings to a quarterly basis (rather
than monthly). Additionally, given the difficulties obtaining a full roster and achieving
quorum, the Clerk of the Board recommends amending the membership to 5 authorized
seats, potentially with alternates as authorized under Board Item D.1 on January 14, 2014
(Survey Findings and Recommendations on Proposals to add MAC Alternate and Youth
Seats).
Diablo Municipal Advisory Council
The Diablo MAC’s purpose is to advise the Board of Supervisors, County Planning Commission, and the
Zoning Administrator on land use issues and other concerns affecting the unincorporated community of
Diablo.
Staff Comments/Recommendations
The Diablo MAC appears to be functioning as intended, and in compliance with the county’s
administrative policies. The Clerk of the Board does not recommend any changes to the
Diablo MAC at this time.
East Richmond Heights Municipal Advisory Council
The East Richmond Heights Municipal Advisory Council was created to advise the Board of Supervisors or
other local government agencies on issues and concerns related the unincorporated community of East
Richmond Heights. The East Richmond Heights MAC was newly established in 2017, and began to hold
meetings in 2018.
Staff Comments/Recommendations
So far, the East Richmond Heights MAC has not yet been meeting on a regular, monthly
meeting schedule, plans to meet on a regular basis now that the MAC has its bearings. The
Clerk of the Board noted website posting of agendas and meetings, reflecting meetings held
in 2018. While relatively new, the East Richmond Heights MAC appears to be functioning as
intended, and operates in compliance with the county’s administrative policies. The Clerk of
the Board does not recommend any changes to the East Richmond Heights MAC at this time.
El Sobrante Municipal Advisory Council
The El Sobrante Municipal Advisory Council provides input to the Board of Supervisors, the County
Planning Commission, and the Zoning Administrator on land use issues and other concerns affecting the
unincorporated community of El Sobrante.
Staff Comments/Recommendations
Overall, the El Sobrante MAC reports that they are doing well, but are in the process of
updating their bylaws to amend officer roles. Board Resolution 2011/497 indicates that
changes to the bylaws regarding officer roles and responsibilities can be done with the
approval of only the MAC without returning to the BOS for approval, provided that no
further changes are made. If the El Sobrante MAC identifies further modifications to be
made to their bylaws, the bylaws would then need to return to the Board of Supervisors for
approval to become effective. Beyond their intended bylaw updates, the El Sobrante MAC
appears to be functioning as intended, and operates in compliance with the county’s
administrative policies. The Clerk of the Board does not recommend any changes to the El
Sobrante MAC at this time.
Kensington Municipal Advisory Council
The Kensington MAC advises the Board of Supervisors, County Planning Commission, and the Zoning
Administrator on land use issues and other concerns affecting the unincorporated community of Kensington.
Staff Comments/Recommendations
The Kensington MAC appears to be functioning as intended, and operates in compliance
with the county’s administrative policies. The Clerk of the Board does not recommend any
changes to the Kensington MAC at this time.
Knightsen Town Advisory Council
The Council advises the Board of Supervisors on land use and planning matters affecting the community of
Knightsen and may represent the Knightsen community before the Board of Supervisors, the East County
Regional Planning Commission, the Zoning Administrator and the Local Agency Formation Commission on
proposed boundary changes affecting the community. Effective February 26, 2019, the Board of Supervisors
has separated the Knightsen TAC members from the Knightsen Community Services District (Resolution
2019/58).
Staff Comments/Recommendations
The Knightsen MAC is currently vacant at the time of this writing, due to the reorganization
authorized by the Board of Supervisors on February 26, 2019. Previously, however, the
Knightsen MAC appeared to be functioning as intended, and operated in compliance with
the county’s administrative policies. The Clerk of the Board does not recommend further
changes to the Knightsen MAC at this time, but will monitor the MACs progress with
recruiting and appointing new members.
North Richmond Municipal Advisory Council
The North Richmond Municipal Advisory Council advises the Board of Supervisors on issues and concerns
affecting the unincorporated community of North Richmond.
Staff Comments/Recommendations
The North Richmond MAC appears to be functioning as intended, and operates in
compliance with the county’s administrative policies. The Clerk of the Board does not
recommend any changes to the North Richmond MAC at this time.
Pacheco Municipal Advisory Council
Pacheco Municipal Advisory Council
The purpose of the Pacheco Municipal Advisory Council is to advise the Board on services which are or may
be provided to the community by the County or other government agencies.
Staff Comments/Recommendations
The Pacheco MAC appears to be functioning as intended, and operates in compliance with
the county’s administrative policies. The Clerk of the Board notes that the Pacheco MAC
has recently transitioned to posting its agendas and meeting notices on the county’s Agenda
Center platform. To make agendas easier for citizens to locate, the Clerk of the Board
recommends that the Pacheco MAC include a link to the new agenda posting location on the
MAC’s website, but does not recommend any additional changes to the Pacheco MAC at
this time.
Rodeo Municipal Advisory Council
The Rodeo Municipal Advisory Council makes recommendations to the Board of Supervisors on issues and
concerns related to County services provided to the unincorporated area of Rodeo.
Staff Comments/Recommendations
The Rodeo MAC appears to be functioning as intended, and to be operating in compliance
with the county’s administrative policies. Given the overlapping boundaries of the R-10 and
the Rodeo MAC, the Clerk of the Board encourages the Rodeo MAC to consider taking on
the advisory functions of the CSA R-10 Citizen Advisory Commission.
Other Discretionary Bodies:
Advisory Council on Equal Employment Opportunity
The Advisory Council on Equal Employment Opportunity assists with the implementation of the County's
Equal Employment Opportunities and Contracting Programs and serves as an advisory committee to the
Board of Supervisors.
Staff Comments/Recommendations
The bylaws for the Advisory Council on Equal Employment Opportunity (ACEEO) contain
language regarding quorum requirements that allow the advisory body to meet without a
quorum. This language was included in the original bylaws, approved in 1992. Currently,
the ACEEO has 6 of 13 seats filled. The Clerk of the Board recommends that the advisory
body consider changing its membership composition due to the difficulty of filling specific
seats. Additionally, the Clerk of the Board recommends considering whether the bylaws
should be updated to be consistent with the quorum requirements applied to other county
advisory bodies.
Council on Homelessness
The Contra Costa Council on Homelessness, appointed by the Board of Supervisors, provides advice and
input on the operations of homeless services, program operations, and program development efforts in
Contra Costa County. Further, the Council on Homelessness establishes the local process for applying,
reviewing and prioritizing project applications for funding in HUD Homeless Assistance Grant
Competitions, including the Continuum of Care Program and the Emergency Solutions Grant Program.
The Contra Costa Council on Homelessness provides a forum for the Continuum of Care to communicate
about the implementation of strategies to prevent and end homelessness. The purpose of the forum is to
about the implementation of strategies to prevent and end homelessness. The purpose of the forum is to
educate the community on homeless issues, and advocate on federal, state, county and city policy issues that
affect people who are homeless or at-risk of homelessness.
Staff Comments/Recommendations
The Council on Homelessness has robust participation and a great deal of community
interest, with record numbers of applications received by Clerk of the Board during the
Council’s last recruitment cycle in Fall 2018. The Council on Homelessness appears to be
functioning as intended, and operates in compliance with the county’s administrative
policies. The Clerk of the Board does not recommend any changes to Council on
Homelessness at this time, and recommends the Council’s continued operation.
Family & Children's Trust Committee
The Family and Children’s Trust Committee (FACT) was established in 1985 by the Contra Costa County
Board of Supervisors to make funding recommendations on the allocation of specific funds for the prevention
and treatment of child abuse and neglect and supportive services for families and children. Funding for
FACT supported projects derived from federal and state program legislation, and donations to the County’s
Family and Children’s Trust Fund.
Staff Comments/Recommendations
The Family and Children’s Trust Committee (FACT) appears to be functioning as intended,
and operates in compliance with the county’s administrative policies. The Clerk of the
Board does not recommend any changes to the FACT at this time, and recommends its
continued operation.
Recommendation(s)/Next Step(s):
ACCEPT the 2017-2019 Triennial Review Phase II Report and specific recommendations
summarized below:
DIRECT the County Administrator to continue implementation with the third cycle of the
triennial review process for the remaining advisory bodies.
1.
DIRECT the Clerk of the Board to assist with bylaw updates for the Advisory Council on
Equal Employment Opportunity, related to membership and quorum requirement.
2.
DIRECT the Clerk of the Board to collaborate with the District V Supervisor, County
Counsel, and the Rodeo MAC to update the bylaws to perform advisory duties previously
completed by the CSA R-10 Citizen Advisory Committee.
3.
DIRECT the Clerk of the Board to collaborate with the District V Supervisor and related
county departments to consider discontinuing the inactive M-16 Citizens Advisory
Committee.
4.
DIRECT the Clerk of the Board to collaborate with the District IV Supervisor to update the
bylaws of the Contra Costa Centre MAC’s membership and composition.
5.
REQUEST that the Clerk of the Board explore new review formats to better capture the
compliance of advisory bodies with county and state requirements for future cycles of the
triennial review.
6.
DIRECT the Clerk of the Board and County Counsel to offer a Brown Act, Better7.
DIRECT the Clerk of the Board and County Counsel to offer a Brown Act, Better
Government Ordinance, and Advisory Boards overview training for advisory board staff and
chairs in 2019.
7.
AUTHORIZE the Clerk of the Board to create materials and resources related to online
posting requirements, for those bodies that are currently required under county policy to
post agendas online.
8.
AUTHORIZE the Clerk of the Board to research and develop new training requirements for
advisory board members and advisory board staff, which will return to the Internal
Operations Committee for discussion and approval.
9.
Fiscal Impact (if any):
None.
Attachments
No file(s) attached.