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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 06112018 - Internal Ops Agenda Pkt       INTERNAL OPERATIONS COMMITTEE June 11, 2018 1:00 P.M. 651 Pine Street, Room 101, Martinez Supervisor Diane Burgis,Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee         1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. RECEIVE and APPROVE the Record of Action for the April 9, 2018 IOC meeting. (Julie DiMaggio Enea, IOC Staff)   4. CONSIDER recommending to the Board of Supervisors the reappointment of Richard "Tom" Chapman to the At Large #2 seat on the Contra Costa County Fire Protection District Advisory Commission to a four-year term beginning July 1, 2018 and ending June 30, 2022. (Julie DiMaggio Enea, IOC Staff)   5. INTERVIEW candidates for the At Large #1 seat on the County Planning Commission and CONSIDER making a nomination to the Board of Supervisors for appointment to a four-year term beginning July 1, 2018 and ending June 30, 2022. (Julie DiMaggio Enea, IOC Staff)   6. CONSIDER approving recommendation from the Fish & Wildlife Committee for the off-cycle allocation of 2018 Fish and Wildlife Propagation Fund grant funds in the amount of $7,811.49 to the Lindsay Wildlife Experience for equipment to be used in its triage wildlife hospital. (Maureen Parkes, Conservation and Development Department)   7. CONSIDER recommendation of the Conservation and Development Department on future PACE (Property Assessed Clean Energy) Program administration and oversight. (Jason Crapo, Conservation and Development Department)   8.The next meeting is currently scheduled for July 9, 2018.   9.Adjourn   The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:06/11/2018   Subject:RECORD OF ACTION FOR THE APRIL 9, 2018 IOC MEETING Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: N/A   Referral Name: RECORD OF ACTION  Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the April 9, 2018 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the April 9, 2018 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT IOC Record of Action 4-9-18 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR April 9, 2018   Supervisor Diane Burgis,Chair Supervisor Candace Andersen, Vice Chair   Present: Diane Burgis, Chair      Candace Andersen, Vice Chair    Staff Present:Julie DiMaggio Enea, Staff  Attendees: Edgar Grubb  Jack Weir  David Gould, Purchasing Services Manager  Jami Napier, Asst. Clerk of the Board  Maureen Toms, Deputy Director-Conservation & Devel  Phyllis Gordon  Maureen Parkes, Conservation & Devel Dept  Brice Bins, Chief Deputy Treasurer-Tax Collector  Bob Campbell, Auditor-Controller  Cathy Reed  Debbie Toth  Teri Leider  William Swenson  Joey Smith  Dr. Julianna Hynes  Argentina Dávila-Luévano  Susan Smith, County Administator's Office  Patricia Ramirez  Emlyn Struthers, Clerk of the Board's Office  Mark Goodwin, District III Chief of Staff  Kirsten Upshaw  Rico Ramirez  Julia Halsey                   1.Introductions    Chair Burgis convened the meeting at 1:02 p.m. and self-introductions were made around the room.   2.Public comment on any item under the jurisdiction of the Committee and not on this DRAFT 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).    Joey Smith of the Commission for Women suggested that the meeting be adjourned in memory of Tique Lee Caul and asked the Committee to consider adjourning the next Board of Supervisors meeting in her memory.   3.RECEIVE and APPROVE the Records of Action for the February 12 and March 12, 2018 IOC meetings.       The Committee approved the Records of Action for the February 12 and March 12 IOC meetings as presented by staff.    AYE: Chair Diane Burgis, Vice Chair Candace Andersen  Passed  4.INTERVIEW candidates for the Public Member seat on the Countywide Redevelopment Successor Oversight Board and DETERMINE recommendation to the Board of Supervisors for appointment effective July 1, 2018. 1. RECOMMEND to the Board of Supervisors a term of office for the Public Member seat of one to four years, beginning July 1, 2018. 2.       The Committee interviewed Jack Weir and William Swenson and, after confirming with the Auditor-Controller that an Alternate Seat could be created, decided to recommend Jack Weir for appointment to the Public Member seat and William Swenson for appointment as an Alternate to the Public Member on the Countywide Redevelopment Successor Agency Oversight Board to four-year terms effective July 1, 2018 through June 30, 2022.    AYE: Chair Diane Burgis, Vice Chair Candace Andersen  Passed  5.INTERVIEW candidates for the Public Member #1 and #2 seats on the Treasury Oversight Committee for four-year terms effective May 1, 2018 through April 30, 2022, and DETERMINE recommendations for Board of Supervisors consideration.        The Committee interviewed Makalia Aga, Edgar Grubb, Dennis Reigle, Parm Sandhu, and Laura Sarapochillo in a group setting and concurred with the recommendation of the Treasurer-Tax Collector to recommend Dennis Reigle for appointment to the Public 1 seat and Edgar Grubb for reappointment to the Public 2 seat on the Treasury Oversight Committee to four year terms effective May 1, 2018 through April 30, 2022.    AYE: Chair Diane Burgis, Vice Chair Candace Andersen  Passed   AYE: Chair Diane Burgis, Vice Chair Candace Andersen  DRAFT Passed  6.CONSIDER response from the Commission on Women to staff recommendations presented in February 2018.       Staff introduced the item by reviewing the prior direction given by the IOC in September 2017. The IOC had asked the Commission for Women to discuss reducing the number of At Large seats on the Commission from 15 to 10, which the CAO had recommended to address lack of quorum, and report back to the IOC in April 2018. The other four CAO recommendations to address Commission operational issues were to be tabled until the quorum issue was resolved and the Commission could meet to discuss them, and report back to the IOC in October 2018. The current Commissioners submitted a written response, attached, to all of the CAO recommendations. Vice Chair Andersen expressed a preference to reduce total Commission membership to 15 -- still a large membership. Chair Burgis again requested a proposed budget from the Commission, making no commitments of funding but wanting an estimate of funding that the Commission would need to function properly. She noted that the Commission website showed no meeting minutes since October 2016 and, of the minutes that were available, an average of five members were reported absent at each meeting. Staff reported that the Commission currently has 10 vacancies: two District seats and eight At Large seats. Chair Burgis commented that only members who could commit to the meeting schedule and level of activity should be considered for appointment. Phyllis Gordon stated that the Commission has frozen recruitment efforts due to internal tension and objected to a reduction in membership. She stated that the members were very busy women with many responsibilities and that, consequently, many women are required to accomplish the work of the Commission. She added that it was often difficult to get members to take on higher obligations. The Supervisors remained concerned about allegations that members were being required to fundraise. Several Commissioners highlighted some of the expenses incurred by the Commission, such as for trips to Washington, D.C. Phyllis Gordon commented that at one time the County provided funding and staff support for the Commission. She requested that the Commission be able to share what it needs from the County and the CAO liaison. Julia Halsey (President of the Friends group) asked what the County spends on its other advisory bodies and suggested that a commensurate amount should be allocated to the Commission. Phyllis Gordon stated unequivocally that members are not required to fundraise, though some do so willingly. She dismissed the allegations of former members who resigned, stating that their report was biased and uninformed due to their short tenure with the Commission. Julia Halsey agreed and thought that too much credence was being given to the complainants. Debbie Toth commented that she chose not to join the Commission due to the DRAFT negativity and drama surrounding the Commission, characterizing the situation as a "witch hunt". Argentina Davila-Luevano attributed the Commission's recent problems to two individuals who resigned. Vice Chair Andersen commented that the individual that was appointed to represent her District is a well-regarded attorney. The IOC decided to recommend to the Board of Supervisors a reduction in the number of At Large seats from 15 to 10, and directed the CAO liaison to meet with the Commission for Women to discuss the remaining CAO recommendations.    AYE: Chair Diane Burgis, Vice Chair Candace Andersen  Passed  7.APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2018 Fish and Wildlife Propagation Fund grant funds for ten projects totaling $101,355.       Vice Chair Andersen approved the proposed 2018 allocation of Fish and Wildlife Propagation Funds and directed staff to forward the recommendations to the Board of Supervisors. (Chair Burgis had to leave prior to the conclusion of the meeting.)    AYE: Vice Chair Candace Andersen  Other: Chair Diane Burgis (ABSENT)  Passed  8.ACCEPT the Small Business Enterprise, Outreach and Local Bid Preference Programs Report, reflecting departmental program data for the period July 1 through December 31, 2017.        Vice Chair Andersen accepted the report and requested that the Purchasing Manager include three to five years of historical comparisons in future reports to help provide context for current year performance. She directed staff to forward the report to the Board of Supervisors. (Supervisor Burgis had to leave prior to the conclusion of the meeting.)    AYE: Vice Chair Candace Andersen  Other: Chair Diane Burgis (ABSENT)  Passed  9.The next meeting is currently scheduled for May 14, 2018.    The Committee decided to cancel its regular meeting of May 14, 2018.    AYE: Chair Diane Burgis, Vice Chair Candace Andersen  Passed  10.Adjourn   DRAFT  Vice Chair Andersen adjourned the meeting in memory of Tique Lee Caul.     For Additional Information Contact:  Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us DRAFT INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:06/11/2018   Subject:INTERVIEW CANDIDATES FOR THE CONTRA COSTA FIRE PROTECTION DISTRICT ADVISORY COMMISSION Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 18/5   Referral Name: Advisory Body Recruitment  Presenter: Julie DiMaggio Enea Contact: Referral History: On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on several boards, committees, and commissions including the Contra Costa County Fire Protection District Advisory Commission. On June 30, 2018, the term for one Advisory Fire Commissioner will expire. The term of office for the vacant seat is July 1, 2018 - June 30, 2022.  The Contra Costa County Fire Protection District Advisory Fire Commission includes twelve (12) seats that are appointed by the Contra Costa County Board of Supervisors: Five (5) Supervisors District seats, each with an alternate, and two (2) At Large seats. The Advisory Fire Commission's purpose is to review and advise on annual operations and capital budgets, review Fire District expenditures; advise the Fire Chief on district service matters; and serve as liaison between the Board of Supervisors and the community served by the fire district. Referral Update: At the direction of the Internal Operations Committee, staff initiated a five-week recruitment by issuing a press release (attached) on April 13th advertising the vacancies with an application deadline of May 18th. The recruitment garnered one application, attached, from incumbent Tom Chapman. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the reappointment of Richard "Tom" Chapman to the At Large #2 seat on the Contra Costa County Fire Protection District Advisory Commission to a four-year term beginning July 1, 2018 and ending June 30, 2022.  Attachments Press Release_CCCFPD Advisory Fire Commission CCCFPD Advisory Fire Commission Roster_May 2018 Candidate Application_Tom Chapman_CCCFPD Adv Comm Contra Costa County County Administrator’s Office • 651 Pine Street , 10th Floor • Martinez, CA 94553 • www.co.contra-costa.ca.us Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Friday, April 13, 2018 Phone: (925) 335-1077 Email: julie.enea@cao.cccounty.us WOULD YOU LIKE TO SERVE ON THE ADVISORY FIRE COMMISSION ? The Contra Costa County Board of Supervisors is seeking an individual to serve on the Contra Costa County Fire Protection District’s Advisory Fire Commission. The Commission is responsible for reviewing the District’s operations and budget, and advising the Fire Chief on District service matters. The Commission also serves as a liaison between the Board of Directors and the community, and may be asked to perform other duties by the Board of Directors. The appointment will be for a full four - year term ending June 30, 20 22. Applicants must reside or work within the boundaries of the Fire District to be eligible for the appointment. Regular meeti ngs of the Advisory Fire Commission are held on the second Monday of each even-numbered month at 7:00 p.m. in Concord. Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 335-1900 or by visiting the County webpa ge at www.co.contra-costa.ca.us. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than Friday, May 18 by 5:00 p.m. Applications will be revie wed, and invitations to interview with the Internal Operations Committee of the Board of Supervisors (Directors) will be extended to qualified candidates. Interviews will take place on Monday, June 11 at 1:00 p.m. in Room 101, County Administration Buildi ng, 651 Pine Street, Martinez, CA 94553. The appointment will be effective on July 1, 201 8. # # # # RICHARD (TOM) CHAPMAN Apr 22, 2014 - Jun 30, 2018 Position At-Large 2 Email: Mobile: Address: DARRAN T MAZAIKA Apr 10, 2018 - Jun 30, 2018 Position District IV Alternate DEBRA GALEY Jul 28, 2015 - Jun 30, 2019 Position District IV MICHAEL EGAN Jul 01, 2016 - Jun 30, 2020 Position At-Large 1 Email: Home: Address: LISA BARTLEY Feb 27, 2018 - Jun 30, 2021 Position District I Alternate MATTHEW GUICHARD Jul 01, 2017 - Jun 30, 2021 Position District II NAT ROJANASATHIRA Aug 01, 2017 - Jun 30, 2021 Position District V WALTER FIELDS May 01, 2018 - Jun 30, 2021 Position District V Alternate Contra Costa County, CA CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT - ADVISORY FIRE COMMISSION BOARD ROSTER Contra Costa County Fire Protection District - Advisory Fire Commission Page 1 of 2 Email: Mobile: Address: EREL M BETSER Feb 27, 2018 - Feb 27, 2022 Position District I VACANCY Position District II Alternate VACANCY Appointing Authority 11/3/2015 Position District III Alternate VACANCY Position District III Contra Costa County Fire Protection District - Advisory Fire Commission Page 2 of 2 PrintForm J Contra Costa County For Office Use Only Date Received: BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION MAIL OR DELIVER TO: Cortua Cos1a County CLERK a= THE BOARD 651 PireStreet Rln .106 Marlirez, Caiforria 9455:>-1292 PLEASE TYPE OR PRINT N INK (Each Position Requires a Separate Application) BOARD, COMMITTEE OR COMMISSION NAME AND SEAT TITLE YOU ARE APPL YING FOR: For Reviewers Use Only: Accepted Rejected ---------------1 REc r;i fl,.,:\ MAY 1 5 2018 I CLERK BOARD OF SUPERVISORS CONTRA COSTA CO, .i;;..;::;.;.:..:.:.!:=::::L.i.==~Ll-li--K,.::,i.a..X,1.11,--,.M.:.7 .... SSLL;O.uNl"om m~I. ... -,-!-=-t-P-Rl_f;_E_~-f(J.--e'f-T-NA_<;J_~_(_lf-ap-!~-lic_i_f_f_'_·,-rat---kr" ' ~J.))~{·\t::\:~{:\;'.---------------=,------------------'------ [, 1. Name.y=,i;do:,=1:;j!..,,.6",..;;;;========·=· ·=t· =~·-=', .. n'==#i .. /'l..,,·==f,~'-=i"i!!=.:.lm/=============·,==.,·=/; ..,,",..,' =~~)'dfi' ... J..-.. v ,=ii·,.-.,i;;;· PM=5i;~'='"-;;--'i1.:;if1ib========='- (First Name) (Middle Name) (State) (Zip Code) ' 3. Phones: = ======= (Home No.) (Work No.) (Cell No.) 4·. t:=ma·,1· A .. d.d" ess ·. (" ,; L .. ,,..,._,, ¥ _ ( 5. EDUCATION: Check appropriate box if you possess one of the following: High School Diploma\( G.E.D. Certificate • California High School Proficiency Certificate • Give Highest Grade or Educational Level Achieved! ,a -,,b.(jrec.tc.. ..,. .f.,. &r: t;;1"?1'-¢V4f:;c Names of colleges / universities Degree Degree Date Course of Study / Major Units Completed Degree attended Awarded Type Awarded Semester Quarter A't.i 11 0 ~~ >l r ----.. -, fl .. ··-1 r · .. --, ll1qt.i -] /-\} D, ;-Mll d~tle, .1 Yes Ne~• 1160+1 ,I I 1!AA I I -eYfl!' r~ t. ~ c;. , I • B) I 1:~0;1 D D r ·-· I S?>.11tLlr-.v ~ t ;,r~ ll!ef#lur ~t:;./ Yes No •5a' C)I I Yes No DD CJ D or .. . -----] D) Other schools/ training Course Studied Hours Completed Certificate Awarded: completed : 1 I nr~ 5c,-,,-=. I I 11/A I YesNojQ• I LJ,-M/t!)Vall~,1 THIS FORM IS A PUBLIC DOCUMENT .,_ 6. PLEASE FILL OUT THE FOLLOWING SECTION COMPLETELY. List experience that relates to the qualifications needed to serve on the local appointive body. Begin with your most recent experience. A resume or other supporting documentation may be attached but it may not be used as a substitute for completing this section. A) Dates (Month, Day, Year) Title Duties Performed From To lklul~hr'U /:(../', /J.. -··-,oc~I ) I, e.J ~ a~ w ,'ffn.. g1~21,ol lne~ Employer's Name and Address y-Jt.~ ~) -H<.~ Total: Yrs. Mos. ~+~~$~~-F, -,.£.dif~t. ~ 6 -l/2.il.lf,$ CkJI ll~.1 G.,~ ( f,-~~ -S-t-~~i 4v..,. ... o.1..1..h-'>-<- Hrs. per weekO. Volunteer J'. ~e;,t-,·~~Le OIIL ~\ ~ .();"'-,t. ~ttu i> B) Dates (Month, Day, Year) Title Duties Performed From To I ;:::; re. l,¥:_~ ,· 11 I )Fir<-F.~M;~ I t¥~<rl l41°~1 Em plover's Name and Address ) ~c...a.-L Total: Yrs. Mos. (!_(nl\.f-tf"i!.. 6:; ~t'--6:> ) f&,~£...U..~ I 34 ~1l 'n ~-I 1-,rl!!. P"°t ~~t~ {),sT. ) <!..f~~ ~~ekf" Hrs. per weeOO . Volunteer • ftoor Porf dtlee.j o H" ) p ro j ,CJIN'-Gu..e"u\3 :, S "'-(t-2 ~D ) ~b\t~ -S~ru( c:.~ C.Ol1.C-Ord Ce' C) Dates (Month, Day, Year) Title Duties Performed From To I I CJCJ Emolover's Name and Address Total: Yrs. Mos. 1H,s per we~~~;;L,ee, D D) Dates (Month, Day, Year) Title Duties Performed From To I I CJCJ Employer's Name and Address Total: Yrs. Mos. gglunreer D THIS FORM IS A PUBLIC DOCUMENT 7. How did you learn about this vacancy? •CCC Homepage• Walk-In •Newspaper Advertisement •District Supervisor ~Other I /tc;;~;;;;;,;a-- 8 . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? (Please see Board Resolution no. 2011/55, attached): No ...1J..-Yes_[]_ If Yes, please identify the nature of the relationship: .. , ------------~------... ] 9. Do you have any financial relationships with the County such as grants, contracts, or other economic relations? No ___a_ Yes_(J_ If Yes, please identify the nature of the relationship: ..,I ___________ ..... ______ ..._J I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith . I acknowledge and understand that all information in this application is publically accessible. I understand and agree that misstatements / omissions of material fact may cause forfeiture of my rights to serve on a Board, Committee, or Commission in Contra Costa County. Sign Name: Date: ________ _ Important Information 1. This appfication is a public document and is subject to the Caifomia Public Reoords Act. (CA Gov. Code §6250-6270). 2. Send the completed paper app§cation to me Office of the Cieri< of the Board at 651 Pine Street, Room 106, Martinez, CA 94553. 3. A resume or other relevant infonnation may be stbmitted with this appicaiion. 4. All members are reql.ired to take the folloVIAng training: 1) The Brown Act, 2) The Better Government Ordinarce, and 3) Ethics Trairing. 5. Members of boards, commissions, and oommittees may be reql.ired to: 1) file a Statement of Economic Interest Fonn also known as a Form 700, and 2) complete the State Etlics Training Course as required by AB 1234. 6. Ad\Asory body meetings may be held in various locations and some bcations may not be accessible by pub6c transportation. 7. Meeting dates and times are subject to change and may occur up to two days per month. 8. Some boards, committees, or commissions may assign members to subcommittees or'M:lrk grm.ps which may reql.ire an additional commitment of time. THIS FORM IS A PUBLIC DOCUMENT INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:06/11/2018   Subject:INTERVIEW CANDIDATES FOR THE COUNTY PLANNING COMMISSION Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 18/5   Referral Name: Advisory Body Recruitment  Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea 925.335.1077 Referral History: On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on several boards, committees, and commissions including the Contra Costa County Planning Commission. On June 30, 2018, the term for one Planning Commissioner will expire. The term of office for the vacant seat is July 1, 2018 - June 30, 2022.  The Planning Commission's powers and duties include:  Exercise all powers and duties prescribed by law (statute, ordinance or board order), including consideration of matters referred to it by the zoning administrator except those powers and duties specifically reserved or delegated to other divisions of the planning agency; Initiate preparation of general plans, specific plans, regulations, programs and legislation to implement the planning power of the county; Be generally responsible for advising the legislative body of matters relating to planning, which, in the opinion of the commission, should be studied; Be the advisory agency as designated in Title 9 of this code for the purpose of passing on subdivisions; Hear and decide all applications or requests for proposed entitlements estimated to generate one hundred or more peak hour trips unless otherwise provided by this code or board order; and Hear and make recommendations regarding proposed development agreements when it is hearing the related project applications being processed concurrently with the development agreements. Referral Update: At the direction of the Internal Operations Committee, staff initiated a five-week recruitment by issuing a press release (attached) on April 13th advertising the vacancies with an application deadline of May 18th. The recruitment garnered three applications, attached. Incumbent Marvin Terrell chose not to apply. All candidates were invited to interview with the IO Committee today. The candidates are as follows: Bhupen Amin (Walnut Creek) - unable to attend due to travel LaMar Anderson (Concord) - attendance confirmed Sathya Rao (Alamo) - attendance confirmed Recommendation(s)/Next Step(s): INTERVIEW candidates for the At Large #1 seat on the County Planning Commission and CONSIDER nomination to the Board of Supervisors for appointment to a four-year term beginning July 1, 2018 and ending June 30, 2022. (Julie DiMaggio Enea, IOC Staff) Fiscal Impact (if any): Planning Commissioners receive a County-paid stipend of $50 per meeting, not to exceed $300 a month, plus mileage reimbursement. Attachments Press Release_County Planning Commission County Planning Commission Roster May 2018 Candidate Application_Bhupen Amin_Planning Commission Candidate Application_LaMar Anderson_Planning Commission Candidate Application_Sathya Rao_Planning Commission Contra Costa County County Administrator’s Office • 651 Pine Street , 10th Floor • Martinez, CA 94553 • www.co.contra-costa.ca.us Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Friday, April 13, 2018 Phone: (925) 335-1077 Email: julie.enea@cao.cccounty.us WOULD YOU LIKE TO SERVE ON THE COUNTY PLANNING COMMISSION? The Contra Costa County Board of Supervisors is seeking an individual who is interested in serving on the County’s Planning Commission. The Commission is responsible for hearing and deciding applications for proposed projects that generate more than 100 peak hour trips, and all appeals from decisions of the zoning administrator. The Commission also may initiate preparation of general plans, specific plans, regulations, programs, and legislation to implement the land use planning power of the county; is generally responsible for advising the Board of Supervisors of matters relating to planning; is the designated advisory agency for the purpose of passing on subdivisions; and hears and makes recommendations regarding proposed development agreements. Meetings of the Planning Commission are generally held on the second and fourth Wednesdays of each month at 7:00 p.m. in Martinez. Members of the Planning Commission receive $50 per meeting up to a monthly maximum of $300, plus mileage expense. The appointment will be for a full four-year term ending June 30, 20 22. Application forms can be obtained from the Clerk of the Board of Supervisors by cal ling (925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than Friday, May 18, 2018 by 5:00 p.m. Applications will be reviewed , and invitations to interview with the Internal Operations Committee of the Board of Supervisors will be extended to qualified candidates. Interviews will take place on Monday, June 11, 2018 at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez, CA 94553. The appointment will be effective on July 1, 201 8. # # # # MARVIN TERRELL Jul 08, 2014 - Jun 30, 2018 Position At-Large 1 JEFFREY WRIGHT Jun 09, 2015 - Jun 30, 2019 Position District I KEVIN VAN BUSKIRK Mar 28, 2017 - Jun 30, 2019 Position District IV RICHARD CLARK May 10, 2016 - Jun 30, 2020 Position At-Large 2 DONNA ALLEN Oct 18, 2016 - Jun 30, 2020 Position District V RAND SWENSON Oct 24, 2017 - Jun 30, 2021 Position District II DUANE STEELE Dec 19, 2017 - Jul 01, 2021 Position District III Contra Costa County, CA PLANNING COMMISSION BOARD ROSTER Planning Commission Page 1 of 1 Submit Date: Mar 22, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Planning Commission: Submitted Assessment Appeals Board: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). I want to continue to give back to our community and use whatever skill set I can offer. This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No Bhupen Amin Walnut Creek CA 94598 Lotus Hotels, Inc. Chief Operating Officer/General Counsel Bhupen Amin Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Juris Doctorate (Law Degree) UC Berkeley Finance & Accounting Graduated Bachelor of Science 1992 Bhupen Amin Page 2 of 6 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Type of Units Completed Semester Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No UC Davis Law Degree Graduated J.D. 1995 Bhupen Amin Page 3 of 6 Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Lotus Hotels, Inc. 1839 Ygnacio Valley Rd, Suite 374 Walnut Creek, CA 94598 Duties Performed Oversee operations of all hotel and investment properties. 1/1/1998- present Full Time Chief Operating Officer/General Counsel Bhupen Amin Page 4 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title 2nd Volunteer Work? Yes No Employer's Name and Address Bowles & Verna Walnut Creek, CA Duties Performed Full time real estate and business litigation attorney. 3rd Volunteer Work? Yes No Employer's Name and Address 08/01/1995 - 01/01/1998 Full Time Attorney Bhupen Amin Page 5 of 6 Upload a Resume If "Other" was selected please explain Duties Performed Final Questions How did you learn about this vacancy? District Supervisor . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Bhupen_Amin_bio_2017.pdf Online notice Bhupen Amin Page 6 of 6 Bhupen B. Amin. Mr. Amin is President and Chief Operating Officer of Lotus Hotels & Investments in Walnut Creek, California. In his capacity, Mr. Amin is responsible for the development, management, financing and operations of several hotel properties, shopping centers and self-storage facilities. Prior to joining Lotus, Mr. Amin was an attorney at the Law Offices of Bowles & Verna in Walnut Creek, California with a focus on real estate litigation. He was a founder of an FDIC-insured bank in the South Bay Area, which he later helped consolidate into Bay Commercial Bank, a full service community bank with 18 West Coast branches and over $1.2 billion in assets today. He continues to serve as a member of the Bank’s board of directors and ALCO Committee. Mr. Amin also sits on the nominating committee and board of directors of the California Hotel & Lodging Association (CH&LA), and is an active member of the governmental affairs and scholarship committees of the American Hotel & Lodging Association (AH&LA) in Washington D.C. Mr. Amin became the first Indian-American to be elected Chairman of CH&LA, the largest state hotel association in the nation. Mr. Amin also acts as a Pro Tem Judge in the Alameda County Superior Courts and served on the board of the Brookside Community Health Center and finance committee of the non-profit Children’s Hospital and Research Center in Oakland, CA. In 2016, The Contra Costa Board of Supervisors appointed Mr. Amin to serve on both the County’s Economic Opportunity Council and Workforce Development Board, where his was recently elected as Vice Chairman. Mr. Amin earned his law degree from the University of California, Davis and secured his undergraduate degree with honors from the Haas School of Business at the University of California, Berkeley. Submit Date: May 15, 2018 Seat Name (if applicable) First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Employer Job Title Occupation Contra Costa County Boards & Commissions Application Form Profile Which Boards would you like to apply for? Planning Commission: Submitted Describe why you are interested in serving on this advisory board/commission (please limit your response to one paragraph). As a resident of Contra Costa County for over 18 years, and having built our home in last 7 years with a owner-builder permit, I have been involved and have worked various departments of county dealing with planning, conservation,and development. It is this realization that great communities requires careful planning and I could serve our community thru involvement in the area I am passionate about This application is used for all boards and commissions Do you, or a business in which you have a financial interest, have a contract with Contra Costa Co.? Yes No At-large 1 Sathya Rao Alamo CA 94507 Self employed Consultant Software consulting Sathya Rao Page 1 of 6 If "Other" was Selected Give Highest Grade or Educational Level Achieved Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Is a member of your family (or step-family) employed by Contra Costa Co.? Yes No Education History Select the highest level of education you have received: Other College/ University A Type of Units Completed Semester Degree Awarded? Yes No College/ University B Bachelor of science (B.S) University of Mysore Electrical Engineer 4 years Bachelor of Science 1984 Sathya Rao Page 2 of 6 Name of College Attended Course of Study / Major Units Completed Degree Type Date Degree Awarded Name of College Attended Course of Study / Major Units Completed Degree Type Type of Units Completed None Selected Degree Awarded? Yes No College/ University C Type of Units Completed None Selected Degree Awarded? Yes No Sathya Rao Page 3 of 6 Date Degree Awarded Course Studied Hours Completed Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Other schools / training completed: Certificate Awarded? Yes No Work History Please provide information on your last three positions, including your current one if you are working. 1st (Most Recent) Volunteer Work? Yes No Employer's Name and Address Bykaudy International , CA - 94505 Duties Performed Software design, Business analysis, development, training, deployment, support Business software (SAP) specific training, sexual harassment training 40 hours 04/01/2015 - 01/31/2018 40 hours Business Analyst Sathya Rao Page 4 of 6 Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title Dates (Month, Day, Year) From - To Hours per Week Worked? Position Title 2nd Volunteer Work? Yes No Employer's Name and Address Self employed Duties Performed Design, engage architects, civil engineer, Structural engineer, tradesmen in building custom home in Alamo, CA. Worked with various agencies of Contra Costa County including Planning department, Conservation and development, building department, Public works, Fire district and other departments. 3rd Volunteer Work? Yes No Employer's Name and Address McKesson Corp 1 Post st San Francisco, CA Jan 2013 - Nov 2014 60 Owner-Builder Aug 2007 - Jan 2013 40 Director Sathya Rao Page 5 of 6 Upload a Resume If "Other" was selected please explain Duties Performed Manage team of Architects and designers in IT organization. Strategic planning, defining roadmap, over seeing various IT projects. Tactical solutions for day to day operations. Budgeting, forecasting, mentoring of team members. Final Questions How did you learn about this vacancy? Contra Costa County Homepage . Do you have a Familial or Financial Relationship with a member of the Board of Supervisors? Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relations? Yes No If Yes, please identify the nature of the relationship: Resume_of_Sathya_Rao_- CCC_Planning_commissioner.docx Sathya Rao Page 6 of 6 Sathya Rao Software professional Summary: Senior software professional and mid-level executive having worked on strategic initiatives at large and medium organizations with over 25 years of enterprise IT experience, with 6+ year experience in Business Analytics experience, 8+ years of Business software application experience with 5 years of mid-level managerial experience. Knowledge of architectural foundations of business enterprise resource planning applications, data bases, and enterprise integration software. Multiple complex full cycle implementations, deployment, rollout, upgrade experience, management of IT organization. General  Open minded, culturally sensitive individual with excellent oral, written and presentation skills; communicate effectively with diverse people at various organization levels with right level of detail ; Proven ability to train, coach, and mentor team members; experienced with root cause analysis; Self-motivated in both independent and collaborative environment; Steer clear of ambiguity; ability to build relationship, trust and confidence in peers; active listening skills; effective meeting management skills; Acute interest in emerging technologies; Abreast of past, current and future road maps of software platforms.  Procured a vacant land in Alamo, developed it, engaged architect, engineers, contractors to build a custom home. Worked with various departments of Contra Costa County such as conservation and development, building department, Public works and other departments for execution of the project. Obtained permit as owner-builder to build the home. Managerial experience  Over 5 years of managerial experience as director of design and architecture in IT organization.  Managed team of designers and architects.  Strategic planning, budgeting, resourcing defining road maps of short and long term objectives. Collaborate with business units in aligning and prioritizing goals. Business analytics  Design, develop analytics solution as needed by the business units in the existing IT environment as well as using new and cutting edge technologies.  Architect core landscape, design data flows per client business requirements, integrate with various source systems, cost estimation, budgeting and execute projects in analytics platforms. Project experiences- Method 360, San Francisco, CA Apr 2015-Jan 2018 Implementation Partner, SAP America. Clients – Carefusion (division of BD), San Diego, CA Business analyst/Designer  As a consultant, studied and recommended appropriate software platform for the medical devi ce design documents. Architected and designed software solution for new business process and for analytics of such data.  Oversaw the implementation of project, deployment and initial support for the business users McKesson Corp, San Francisco, CA SME/Architect/Designer  Project involved sun setting of legacy data ware house which not only supported special analytics needs but also supported some of the non-SAP operational systems.  Study and prepare architectural path and design solution to move existing solutions in non -SAP data warehouse into existing SAP BI platform. Sephora, San Francisco, CA Designer/developer  Project required exposing some of SAP HCM data in a specific format with many transformations using both SAP standard configuration data as well as custom data in SAP.  Designed, developed a non-standard APIs in ECC to be leveraged by ETL tool for extracting standard and custom data from ECC. Uploaded extracted data to both SAP BI as well as corporate data lake. Sathya Rao Software professional Sabbatical Jan 2013- Nov 2014 Owner-builder, custom home construction  Procured/bought vacant lot in Alamo. Developed the lot for utilities. Designed a custom home. Engaged architect, structural engineer, civil engineer, surveyor, trades men to build the house. Worked with conservation and development, public works, fire district, county building department in obtaining permit. Studied ordinances relevant to the project, studied building code necessary for a residential building. Executed the project as owner - builder. Completed the project within budget while learning pitfalls of building construction, cost control and stipulations of land use per ordinances. McKesson Corp, San Francisco, CA Aug 2007- Jan 2013 Director, Department of Architecture  As a director of Architecture department, managed team of designers and architects. Responsibilities included strategic planning, forecasting of business needs of near and long term needs for software solution, budgeting of new architectural needs, planning of execution, migration of platforms, tactical solutions for day to day activities, mentoring of team members, work with senior management in effectively translating organization mission into tasks and deliverables. Monitor for new technologies, study feasibility and benefits of such technologies for the organization and prepare and propose such technologies while working closely with vendors of such technologies. McKesson Corporation, San Francisco, CA. Apr 2001 –Jul 2007 Solution designer/developer  Designed and developed Sales order processing using BAPIs via integration tool WebMethods for Front end order processing system (FEOP). Developed fail recovery processes, acknowledgement processes to synchronize and track performance with FEOP for a very high performance integration.  Developed various pricing procedures for sales order processing. Designed a very complex process of pricing by integrating Mainframe application for customer contracts using WebMethods during pricing of sales order in real - time.  Integrated 36 distribution centers’ AS/400 application for warehouse management with central SAP system for delivery, pick, pack, and goods issue process. Designed system to be flexible using queued IDOC/BAPI design, yet reliable and fast solution using acknowledgement process and self -recovering system.  As part of BI implementation team, activated, modified, standard content and custom data extractors to suit the Analytics team needs. Used customer exits in data extraction to enhance data quality.  Designed and developed a unique custom extractor for sales order pricing data with dynamic sc alability using parallel processing in ECC.  Developed BI solutions with data transformations. Developed start routines, transfer routines. Design PSA, DSOs and other layers of BI application.  Worked on time dependent and time independent master data in BI and made master data. Designed several hierarchy data solutions in BI  Worked on Order to cash and procure to pay processes to generate various reports/queries using BEx tools.  Developed open hub solution for data transfer from BW to non-SAP platforms. INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:06/11/2018   Subject:Out of Cycle Fish & Wildlife Propagation Allocation Recommendation Submitted For: John Kopchik, Director, Conservation & Development Department  Department:Conservation & Development Referral No.: IOC 18/6   Referral Name: Allocation of Propagation Funds by the Fish and Wildlife Committee  Presenter: Maureen Parkes, Conservation & Development Dept Contact: Maureen Parkes 925.674.7831 Referral History: On November 22, 2010, the IOC received a status report from Department of Conservation and Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife Committee (FWC). The IOC accepted the report along with the recommended modifications to improve the grant process in the future. The modifications included (1) updating the FWC Conflict of Interest Code, which was accomplished, and; (2) having the IOC conduct a preliminary review of annual FWC grant recommendations prior to Board of Supervisors review, which is now a standing referral to the IOC. Referral Update: The FWC requests that the Internal Operations Committee consider an out-of-cycle Fish and Wildlife Propagation Fund (Fund) grant request from Lindsay Wildlife Experience (LWE). LWE has identified an acute and urgent need for physiologic monitoring equipment which will be used in their triage wildlife hospital. The FWC is requesting that the IO Committee consider recommending to the Board of Supervisors approval of this off-cycle grant funding recommendation. The attached memo provides background on the grant program, explains the review process performed by the FWC and documents the FWC's reasons for recommending grant funding for the equipment. Recommendation(s)/Next Step(s): APPROVE recommendation from the Fish & Wildlife Committee for the off-cycle allocation of 2018 Fish and Wildlife Propagation Fund grant funds in the amount of $7,811.49 to the Lindsay Wildlife Experience for equipment to be used in its triage wildlife hospital. Fiscal Impact (if any): The recommendation will have no impact on the County General Fund. The FWC is proposing to The recommendation will have no impact on the County General Fund. The FWC is proposing to allocate $7,811.49 of the $227,856 propagation funds available. Fish and wildlife propagation funds are restricted to costs for the protection, conservation, propagation, and preservation of fish and wildlife, pursuant to Fish and Game Code section 13100, and are budgeted in the Fish and Game Fund (110200). Attachments F&W Committee Recommended Allocation to Lindsay Wildlife Experience Page 2 of 3 Summary of Request Lindsay Wildlife Experience submitted an out-of-cycle grant request for a Fish and Wildlife Propagation Fund grant to assist with the purchase of physiologic monitoring equipment to be used in their triage wildlife hospital. Contemporary physiologic monitors track multiple vital indictors that preemptively and concurrently signal a patient’s decline, rather than having to wait for “big signs” (e.g. heart and respiratory rates) to present. Due to the onset of the intensely busy six-month long ‘baby season’ (April 1st through August 31st), and acute and immediate need for a veterinary monitor, LWE purchased the equipment prior to the approval of the grant application, and requests that the purchase be reimbursed with Fish and Wildlife Propagation fund grant funds. LWE’s ability to monitor wildlife patient heart and respiratory rate had been precarious. Their grant application, which is attached, details the reasons for the urgent need to purchase the physiologic monitoring equipment. II. Reason for Recommendation/Background Since 1996, the Fish and Wildlife Committee (FWC) has implemented a structured process for reviewing funding requests. The intent of this structured review process was to replace case-by- case decision-making with a grant process that enables comparative and efficient review of applications. Occasionally the Committee receives requests for funds outside of the regular grant cycle. These proposals must meet all the regular requirements of applications as well as justify why the funding request should be considered outside the regular cycle. On May 21, 1997, the FWC approved the following criteria for reviewing grant requests outside the normal grant review cycle: The majority of projects will be reviewed simultaneously once per year. Projects can be reviewed individually, outside the annual review cycle if: • the project is a FWC-initiated project; • delaying review of the project until the annual review cycle would cause substantial harm to the fish and wildlife resources of the County; • the project cannot be performed at all unless funding is received from the Fish and Wildlife Propagation Fund sooner than would be possible under the annual review cycle; or • the project has substantial matching funds which will expire unless funding is received from the Fish and Wildlife Propagation Fund sooner than would be possible under the annual review cycle. The Fish and Wildlife Committee discussed the LWE grant application at their April 18, 2018 meeting and determined that the request was urgent because LWE has the only wildlife hospital in the area and the equipment was needed to save the lives of their patients. The FWC unanimously approved the following recommendation: Page 3 of 3 1) Appropriate $7,811.49 to Lindsay Wildlife Experience for critically needed physiologic monitoring equipment, with the understanding that LWE will purchase the equipment immediately due to the urgent need, and will only be reimbursed with Fish and Wildlife Propagation Funds if the grant application is approved by the Board of Supervisors. [6 ayes/0 noes] 2) Further, the FWC also recommended that within a year of grant funding approval, or within one month of project completion, whichever comes sooner, recipient must submit a final project report which includes invoices and receipts documenting how funds were spent and the results of the project. Details will be outlined in the grant award packet if funding is approved. [6 ayes/0 noes] Members in attendance and voting on the grant request were: Judy Bendix (District I), Clark Dawson (District III), Kathleen Jennings (At-large), Susan Heckly (District II), Daniel Pellegrini (District V), and Heather Rosmarin (At-large). Please contact Maureen Parkes at 925-674-7831 or Abigail Fateman at 925-674-7820 with any questions. Attachments: • Grant Application • Grant Application Packet for Fish and Wildlife Propagation Funds Contra Costa County August 30, 2017 Dear Fish and Wildlife Propagation Fund Grant Applicants: The Contra Costa County Fish and Wildlife Committee is pleased to announce that completed funding applications are now being accepted for consideration for the Contra Costa County Fish and Wildlife Propagation Fund (Fund). All application materials and guidelines are attached. Proposals must be received by 5:00 p.m. on Monday, January 8, 2018 (a postmark of January 8, 2018, does not satisfy the submission deadline). Proposals may be emailed or mailed. Any applications that are received after the due date or without a signature will not be considered. The recommendations of the Fish and Wildlife Committee will be forwarded to the Contra Costa County Board of Supervisors, which maintains final decision-making authority for expenditures from the Fund. The Contra Costa County Fish and Wildlife Propagation Fund is entirely supported by fine revenues resulting from violations of the Fish and Game Code and Title 14 of the California Code of Regulations in Contra Costa County (County). Projects awarded from the Fund must benefit the fish and wildlife resources of the County and must meet the requirements of Section 13103 of the Fish and Game Code (attached). If your project is eligible under Section 13103 (d), (h), (i), or (m) please send a copy of your draft proposal to Maureen Parkes at maureen.parkes@dcd.cccounty.us by November 1, 2017. Staff will coordinate with the California Department of Fish and Wildlife to confirm the project’s eligibility to receive funds. See Instructions for more details. All applications that satisfy the requirements listed in the funding application instructions will be considered. The Fish and Wildlife Committee strongly encourages applications related to: • improving habitat • scientific research • public education • threatened and endangered species • resolving human/wildlife interaction issues In addition to the above areas of interest, the Fish and Wildlife Committee wishes to fund one or more projects that increase collaboration with law enforcement agencies, the court, and community cultural organizations on enforcement issues and education focusing on communities that may be unaware of local fish and game laws. Projects that provide multilingual signage and educational materials are encouraged. The Fish and Wildlife Committee awards grants to non-profit organizations, schools and government agencies. The Committee generally does not recommend funding for operating costs and overhead, such as staff salaries, benefits or utilities. If an hourly rate is listed, costs need to be itemized separately (see grant guidelines for more details). The Committee generally gives preference to funding material expenses (e.g. purchase of equipment and materials). John Kopchik Director Aruna Bhat Deputy Director Jason Crapo Deputy Director Maureen Toms Deputy Director Kara Douglas Assistant Deputy Director Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Phone:1-855-323-2626 Page 1 of 2 INSTRUCTIONS What Must Be Included in Your Proposal (not to exceed 4 pages): 1) Signed Application Cover Page (see attached) 2) Description of the project for which funding is requested. Please include an explanation of: • how this project will benefit the fish and wildlife of Contra Costa County • how this project meets the requirements of Section 13103 of the Fish & Game Code (attached) which defines the eligibility requirements for projects requesting funding from the Fish and Wildlife Propagation Fund. Indicate which letter(s) of the Section 13103 is/are satisfied. NEW REQUIREMENT: If your proposal is eligible under Section 13103 (d), (h), (i)*, or (m), a copy of your draft proposal must be sent to the attention of Maureen Parkes at maureen.parkes@dcd.cccounty.us or at the address listed on Page 2 and received by November 1, 2017. Staff will coordinate with the California Department of Fish and Wildlife to confirm the project’s eligibility to receive funds. *If your project is eligible under Section 13103 (i), and a scientific collection permit is required and issued by the California Department of Fish and Wildlife, this will indicate that the project is eligible to receive Fish and Wildlife Propagation funds. Please send the scientific collection permit along with your grant application by the January 8, 2018 - 5:00 P.M. grant submission deadline. Scientific collection permits are not included in the grant application page limit. *The Fish and Wildlife Committee wishes to be acknowledged for its financial support of the project. FWC or staff review may be required prior to printing any written materials that receive funding. Please refer to the guidelines listed below: • Grant recipients agree to obtain advance written approval from the FWC of any communication/written material that may reasonably be understood to represent the views of the FWC and to provide the FWC with reasonable opportunity to review, comment and approve the communication/written material in advance. Grant recipients may use the following standard language in making attributions for funding by the FWC: • Attribution for full Grant funding: “This (research, publication, project, Web site, report, etc.) was funded by the Contra Costa County Fish and Wildlife Committee.” • Attribution for partial Grant funding: “This (research, publication, project, Web site, report, etc.) is funded in part by the Contra Costa County Fish and Wildlife Committee.” 3) Project schedule - The project must be completed within a year from the date you receive notification of funding (by Spring/Summer 2019). 4) Project budget (itemized). The Fish and Wildlife Committee generally does not recommend funding for operating costs and overhead. Examples for these include staff salaries, health insurance, and operation costs such as electricity to run an office. If an hourly rate is listed, overhead costs need to be itemized separately. The Committee generally gives preferences to funding material expenses (e.g. purchase of equipment and materials). 5) Annual budget for the applying organization (not itemized). 6) Statement describing the applying organization, listing the Board of Directors and officers of the organization, and listing all affiliated organizations. 7) Statement describing the qualifications of the sponsoring organization and participating individuals for completing the project. 8) List of individuals responsible for performing project and of individuals responsible for overseeing project. 9) Statement describing the status of permit approvals necessary to perform project (if applicable). 10) Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an exception for a small project under $1,000. (This request does not count toward your page limit and is only required if requesting an exception.) Page 2 of 2 Format: • Your proposal packet, including cover sheet and any attachments must not exceed four single-sided pages or two double-sided pages, 8.5 by 11 inches in size. Please use 11 point font or larger and ½ inch margins or larger on your pages. If you submit more than 3 pages plus required cover sheet, your proposal may be disqualified without review. • NEW REQUIREMENT: If your project is eligible under Section 13103 (d), (h), (i), or (m) a copy of your draft proposal must be sent to the attention of Maureen Parkes at maureen.parkes@dcd.cccounty.us and received by November 1, 2017. (See exception for Section 13103 (i) above.) Do not attach an additional cover letter, brochures, posters, publications, CDs, DVDs, large maps or yellow-sticky paper (e.g. Post- ItTM). • Your complete application packet including signature must arrive by 5:00 p.m. on Monday, January 8, 2018 (Pacific Standard Time) to be considered for funding. (Please note: A postmark of January 8, 2018 does not satisfy the submission deadline. If submitted after the deadline, your proposal will be disqualified). Your complete application should be: Emailed: maureen.parkes@dcd.cccounty.us or Mailed: Contra County Fish & Wildlife Committee c/o Contra Costa County Dept. of Conservation and Development 30 Muir Road Martinez, CA 94553-4601 Attn: Maureen Parkes If you wish to hand deliver, contact Maureen by email or at 925-674-7831. Final Checklist Before You Submit Your Proposal: Please note that your proposal will not be considered if you provide more materials than required below: • Signed Cover page (your proposal will be disqualified if it does not have your original signature on the cover page). • 3 pages or less on your project description (any extra attachments such as a map and an organization budget will be counted as one of the three page limit.) • If your project qualifies under Section 13013 (i) and you have been issued a scientific collection permit from the California Department of Fish and Wildlife please include it. (This is not a part of the page limit listed above.) • Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an exception for a small project under $1,000. (This is not a part of the page limit listed above and is only required if requesting an exception). If you have questions regarding the Contra Costa County Fish and Wildlife Propagation Fund grant process, please contact Maureen Parkes: maureen.parkes@dcd.cccounty.us / (925) 674-7831. (a) Public education relating to the scientific principles of fish and wildlife conservation, consisting of supervised formal instruction carried out pursuant to a planned curriculum and aids to education such as literature, audio and video recordings, training models, and nature study facilities. (b) Temporary emergency treatment and care of injured or orphaned wildlife. (c) Temporary treatment and care of wildlife confiscated by the department as evidence. (d) Breeding, raising, purchasing, or releasing fish or wildlife which are to be released upon approval of the department pursuant to Sections 6400 and 6401 onto land or into waters of local, state, or federal agencies or onto land or into waters open to the public. (e) Improvement of fish and wildlife habitat, including, but not limited to, construction of fish screens, weirs, and ladders; drainage or other watershed improvements; gravel and rock removal or placement; construction of irrigation and water distribution systems; earthwork and grading; fencing; planting trees and other vegetation management; and removal of barriers to the migration of fish and wildlife. (f) Construction, maintenance, and operation of public hatchery facilities. (g) Purchase and maintain materials, supplies, or equipment for either the department's ownership and use or the department's use in the normal performance of the department's responsibilities. (h) Predator control actions for the benefit of fish or wildlife following certification in writing by the department that the proposed actions will significantly benefit a particular wildlife species. (i) Scientific fish and wildlife research conducted by institutions of higher learning, qualified researchers, or governmental agencies, if approved by the department. (j) Reasonable administrative costs, excluding the costs of audits required by Section 13104, for secretarial service, travel, and postage by the county fish and wildlife commission when authorized by the county board of supervisors. For purposes of this subdivision, "reasonable cost" means an amount which does not exceed 3 percent of the average amount received by the fund during the previous three-year period, or three thousand dollars ($3,000) annually, whichever is greater, excluding any funds carried over from a previous fiscal year. (k) Contributions to a secret witness program for the purpose of facilitating enforcement of this code and regulations adopted pursuant to this code. (l) Costs incurred by the district attorney or city attorney in investigating and prosecuting civil and criminal actions for violations of this code, as approved by the department. (m) Other expenditures, approved by the department, for the purpose of protecting, conserving, propagating, and preserving fish and wildlife. California Fish and Game Code Section 711.2. (a) "For purposes of this code, unless the context otherwise requires, "wildlife" means and includes all wild animals, birds, plants, fish, amphibians, reptiles, and related ecological communities, including the habitat upon which the wildlife depends for its continued viability ..." California Fish and Game Code Section 13103. Expenditures from the fish and wildlife propagation fund of any county may be made only for the following purposes: * *A scientific collection permit, if required and issued by the California Department of Fish and Wildlife, indicates that the project is eligible to receive Fish and Wildlife Propagation funds. * Office Use Only: Contra Costa County 2018 Fish and Wildlife Propagation Fund Application Cover Page Project title: Organization/Individual applying: (Organization type: please check one – government, non-profit, for-profit, other (explain) Address: Telephone: Fax: E-mail: Name and title of contact person: One sentence summary of proposal: Requested grant: Proposal prepared by (name & title): Signature (Typing your name does not count as a signature. If this section is empty, your proposal will not be considered): ________________________________________________ Signed on _______________ INTERNAL OPERATIONS COMMITTEE 7. Meeting Date:06/11/2018   Subject:PACE FINANCING Submitted For: John Kopchik, Director, Conservation & Development Department  Department:Conservation & Development Referral No.:   Referral Name: Property Assessed Clean Energy (PACE)  Presenter: Jason Crapo, DCD Contact: Jason Crapo 925-674-7722 Referral History: The topic of PACE Financing is an ongoing referral to the Internal Operations Committee. The last previous staff report was provided in May 2016. Referral Update: Summary This is an update on the status of PACE financing in Contra Costa County. In 2015, the Board of Supervisors directed the Department of Conservation and Development to develop and administer an application process for PACE programs seeking to operate within the County’s jurisdiction. Subsequently, the Board authorized 3 PACE programs to operate within the unincorporated area after completing the County’s application process. Hundreds of home owners in the unincorporated area have since used PACE financing to fund energy and water efficiency improvements to their property. In 2017, two new State laws (AB 1284 and SB 242) became effective that add significant new State regulatory requirements for PACE programs, including the requirement that all PACE programs obtain a license to operate in California from the State Department of Business Oversight by January 1, 2019. The new regulatory requirements now being implemented by the State are intended to achieve objectives similar to the County’s PACE application process. A common objective is to protect consumers of PACE financing through disclosure of information and restrictions on excessive property-secured borrowing. However, the State’s regulatory requirements are more comprehensive and detailed than the County’s requirements for PACE programs. Therefore, staff recommends the County’s PACE application process be streamlined by accepting a PACE program’s State license in place of the County’s current disclosure and underwriting requirements. Staff recommends the County continue to have a PACE application process to ensure PACE programs seeking to operate within the County’s jurisdiction have an active State license and that they meet the County’s other requirements, including indemnification and insurance requirements. What is PACE Financing? California law allows cities, counties, and other authorized public agencies, such as some joint powers authorities (JPA) to establish voluntary financing districts to facilitate energy and water efficiency improvements to existing residential and commercial properties. Such financing is commonly referred to as Property Assessed Clean Energy (PACE) financing. Once established, property owners within the boundaries of such a financing district can voluntarily enter into a contract to borrow funds from the district to make energy or water efficiency improvements to their property. The assessment is then repaid in installments on the property tax bill.  PACE financing programs are generally not operated directly by cities or counties. Rather, the common model that has emerged in California is that PACE programs are established by a JPA that contracts with a private financial services firm to administer day-to-day operations of the program. The PACE program becomes available to property owners within a local jurisdiction if that city or county is a member of the JPA and the city council or board of supervisors adopts a resolution authorizing the JPA to operate its PACE program within the local jurisdiction. Benefits and Risks of PACE PACE financing offers environmental and economic benefits to County residents, and is consistent with County policy objectives to improve energy efficiency and reduce greenhouse gas emissions. Improved energy efficiency on private property reduces greenhouse gas emissions and the associated negative impacts of climate change, consistent with the County’s Climate Action Plan. Construction of energy and water efficiency improvements on private property also stimulates the local economy, expanding employment and increasing tax revenue for the County.  However, PACE financing also involves risks to property owners and the County. PACE financing is a complex financial product, similar in many ways to a mortgage or a home equity line of credit. The contractual terms of PACE loans are complicated, and can be difficult to understand. Therefore, as with mortgages and other complex financial products, there is a risk that consumers may not fully understand the products they are buying, potentially resulting in the purchase of a loan that is not in the best interest of the consumer.  PACE not only shares the risks to consumers typically associated with other complex financial products, but also has additional risks to consumers resulting from regulatory intervention by the federal government to discourage the use of PACE financing. In 2010, the Federal Housing Financing Agency (FHFA), the federal agency that regulates the mortgage industry, took actions to prevent Fannie Mae and Freddie Mac from purchasing mortgages for properties with PACE liens. This negatively impacts consumers, resulting in circumstances where home owners have been forced to pay off their PACE loans in order to sell their home or refinance their existing mortgage. The risks for consumers associated with PACE financing also result in risks for the County. Although the County does not directly operate PACE programs, the Board of Supervisors must authorize the operation of PACE programs within the County’s jurisdiction. Therefore, the County is at risk of being named in law suits that may arise from the actions of PACE financing programs and their impacts on consumers. PACE in Contra Costa County To facilitate the environmental and economic benefits of PACE financing while also managing the risks such programs represent to home owners and the County, on June 16, 2015, the Board of Supervisors approved the recommendation of the Internal Operations Committee to direct the Department of Conservation and Development (DCD) to establish an application process and accept applications from PACE providers to operate within the unincorporated area of the County. The Board also approved the form of an Operating Agreement the County would require PACE providers to enter into with the County as a condition of operations.  The purpose of the County’s PACE application process is to provide protection to property owners by ensuring disclosure of risks and costs to PACE consumers and to protect the County by indemnifying the County from legal claims associated with the operation of PACE programs authorized to operate within the County’s jurisdiction.  Following the Board’s direction in June 2015 that County staff establish a PACE application process, DCD has received and processed PACE applications from three PACE financing programs: HERO, CaliforniaFirst and Ygrene. The Board of Supervisors adopted resolutions authorizing these three PACE programs to operate within the unincorporated area of the County. To date, approximately 400 PACE loans have been issued to residential property owners in the unincorporated area, representing over $13 million in financed improvements. Recent State Action Concerning PACE Although Contra Costa County and several other cities and counties within California have established local requirements intended to protect consumers from risks associated with PACE financing, most cities and counties have not done so. As a result, PACE has until recently remained a lightly regulated corner of the financial services industry compared to other complex lending products. But that has now changed significantly. As the PACE financing industry has grown rapidly in California over the past 5 years, thousands of home owners across the State have benefited from PACE as a means of financing improvements to their property. But there have also been numerous complaints from consumers concerning the complexity of PACE financing, and in some cases, allegations of misinformation and deceit committed by PACE providers and their agents as a means of securing loans from consumers. These concerns came to a head in 2017 with the passage of two new State laws that establish a robust role for the State in regulating the PACE industry: AB 1284 and SB 242. Both laws became effective in October 2017. These two new laws regulate PACE financing in much the same way as mortgages and other complex consumer lending products are regulated in California. Some of the key provisions of these two laws that are now in effect include: PACE program administrators must obtain a State license to operate from the Department of Business Oversight by January 1, 2019, similar to other financial lenders and brokers PACE administrators must make a good-faith determination that the property owner has the reasonable ability to repay the PACE loan Establishes State-wide criteria concerning the credit history and current indebtedness of property owners seeking PACE loans PACE administrators must provide oral confirmation (typically a phone call) that the property owner has received required loan documents and disclosures and is aware of the main financial terms of the PACE loan prior to executing a PACE financing contract Such oral confirmation must be made available in multiple languages, including Spanish, Chinese, and Korean Borrowers are now granted additional rights to terminate a PACE financing contract, including an unconditional 3-day right to cancel The business and financial relationships between PACE program administrators and contractors working on their behalf are now regulated so as to reduce conflicts of interest New State Regulations Reduce Need for County-level Review Taken together, these new State requirements represent a much more comprehensive and detailed regulatory framework of consumer protections than those adopted by the County through its PACE application process. These regulatory requirements provide significant additional protections to PACE consumers, and such requirements are now consistent across all local jurisdictions in California.  With the State’s new role providing comprehensive regulatory oversight for PACE, the need for County-level consumer protections has been substantially reduced. Therefore, staff recommends that the Board approve streamlining the County’s PACE application process by accepting a valid PACE operating license from the State Department of Business Oversight as satisfying the County’s disclosure and financial requirements for PACE financing providers. Recommendation(s)/Next Step(s): Staff recommends that the Committee recommend to the Board of Supervisors that the County’s PACE program application process be streamlined by reducing County review of PACE program disclosure and financing practices and instead requiring confirmation that the PACE program has an active license to operate from the State Department of Business Oversight and that the PACE program meets the County’s indemnification and insurance requirements. Fiscal Impact (if any): There is no fiscal impact associated with accepting this report. Attachments Summary of Operative Dates for PACE Laws County PACE Application County PACE Operating Agreement     Property Assessed Clean Energy (PACE) Financing Provider Application    Thank you for your interest in parterning with Contra Costa County to provide Property Assessed Clean  Energy (PACE) financing to the unincorporated residents of Contra Costa County.    Please complete and submit the attached application form. Application materials should be submitted in  electronic format and be organized so as to clearly indicate which materials are responsive to the  various sections of the application form.    Please email the completed application to pace@dcd.cccounty.us    All application require a $5,000 PACE application deposit check payable to “Department of Conservation  and Development” and mailed to the following address:    Contra Costa County  Department of Conservation and Development  30 Muir Rd  Martinez, CA 94553    Pace financing providers that successfully complete the application process will be required to enter into  an Operating Agreement with the County.    For most recent information and program application, please visit www.cccounty.us/pace    If you have any questions, please contact Jason Crapo, Deputy Director at (925) 674‐7723  APPLICANT INFORMATION Applicant (PACE Financing Joint Powers Authority): Program Name: Statutory Authority for PACE Financing and Contractual Assessments (check one): ☐ The Improvement Act of 1911 (Streets and Highways Code section 5898.10 et seq. AB 811) ☐ The Mello‐Roos Community Facilities Act (Government Code section 53311 et seq. SB 555) Mailing Address: Program Site (if different): Primary Contact: Title: Phone: Email:       Contra Costa County Department of Conservation and Development 30 Muir Road, Martinez, CA 94553 PHONE: 925-674-7723                                             REQUIRED INFORMATION   PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM APPLICATION FORM   1.           2. Contra Costa County requires PACE programs to participate in the State of California’s PACE Loss Reserve Program, administered by CAEATFA. Please provide evidence of your current participation in this program, and a copy of all application materials submitted to CAEATFA. Please update this information if changes have been made since your application materials were submitted to CAEATFA. Information should be submitted to the County in the same sequence as listed on the CAEATFA PACE Program Application form. In addition to the PACE Loss Reserve Program application materials in 1. above, please describe how your program addresses the following topics: Program Eligibility; Underwriting Criteria; Contractor Restrictions; Energy Audit Requirements; Treatment of State or Federal Rebate or Incentive Programs; Eligible Costs to be Financed; Minimum and Maximum Assessment Amounts; Financing Term (time duration of financing); Current Interest Rates; Fees Assessed to Property Owners; Program Reserve Fund. 3 Contra Costa County requires PACE programs to disclose all financial risks to potential program participants, including risks associated with Federal Housing Finance Agency (FHFA) regulation of mortgage financing. Please describe how disclosure information is provided to program participants and provide copies of supporting materials. 4 Provide the following: the form of Resolution and any other documents requiring approval by the County to initiate the County’s participation in the proposed PACE program; the form of the contractual assessment required of participating property owners; executed agreements between the public agency sponsoring the PACE financing district and parties responsible for administering the PACE program on behalf of the sponsoring agency; and any relevant Joint Powers Authority agreement. ADDITIONAL PROGRAM REQUIREMENTS ☐ PACE Providers operating PACE programs in Contra Costa County are required to enter into an Operating Agreement with the County. A copy of the form Operating Agreement is attached to this application form. Initial here to indicate your acknowledgment of this requirement . ☐ PACE program applicants are required to provide an initial deposit of $5,000 to process the application. Please initial here to acknowledge that your deposit payment is attached to this form _.   Signature (PACE Financing Joint Powers Authority): Title: Date:     -2-