HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 06122017 - Internal Ops Cte Ag Pkt
INTERNAL OPERATIONS
COMMITTEE
June 12, 2017
1:00 P.M.
651 Pine Street, Room 101, Martinez
Supervisor Candace Andersen, Chair
Supervisor Diane Burgis, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the May 8, 2017 IOC meeting.
(Julie DiMaggio Enea, IOC Staff)
4. CONSIDER recommending Walter Pease to the Board of Supervisors for appointment to
the Contra Costa Resource Conservation District board of directors to complete the
unexpired term ending on November 30, 2018. (Julie DiMaggio Enea, County
Administrator's Office)
5. CONSIDER accepting report and recommendations on Phase III of the triennial
advisory body review. (Jami Napier, Chief Assistant Clerk of the Board)
6.The next meeting is currently scheduled for July 10, 2017.
7.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours. Staff reports related to items on the agenda are also accessible on
line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
1
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
2
INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:06/12/2017
Subject:RECORD OF ACTION FOR THE MAY 8, 2017 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the May 8, 2017 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the May 8, 2017 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT IOC Record of Action for May 8, 2017
3
D R A F T
INTERNAL OPERATIONS
COMMITTEE
May 8, 2017
1:00 P.M.
651 Pine Street, Room 101, Martinez
Supervisor Candace Andersen, Chair
Supervisor Diane Burgis, Vice Chair
Present: Candace Andersen, Chair
Diane Burgis, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees: Bob Campbell, Auditor-Controller
Dan Borenstein
1.Introductions
Chair Andersen called the meeting to order at 1:10 p.m.
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
No members of the public asked to speak during the public comment period.
3.RECEIVE and APPROVE the Record of Action for the April 10, 2017 IOC meeting.
The Committee approved the Record of Action for the April 10, 2017 IOC meeting
as presented.
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
4.INTERVIEW candidates for the pending vacant seats on the Retirement Board and
determine recommendations for Board of Supervisors consideration on June 6.
Group 1 @ 1:00 p.m.:
Debora Allen, (Incumbent, Appointee #5 seat), Clayton
James Agrusa, Alamo
Mark Cordone, Alamo
Group 2 @ 1:20 p.m.:
4
Group 2 @ 1:20 p.m.:
Frank Darling, Orinda
Jerry Holcombe (Incumbent, Alternate to Members 4, 5, 6, & 9 seat), Walnut Creek
Jay Kwon, Danville
Group 3 @ 1:40 p.m.:
John Phillips (Incumbent, Appointee #9 seat), Moraga
Dennis Reigle, Alamo
Kurt Schneider*, Richmond
*Note that Kurt Schneider is a former employee and current non-vested member of
CCCERA. Mr. Schneider understands that he would be required to, and he has agreed
to, withdraw his contributions and forfeit all rights of membership in CCCERA (Gov.
Code Section 31629.5) as a condition of appointment to the Retirement Board.
The Committee interviewed all of the candidates with the exception of Kurt
Schneider who withdrew his candidacy and, at the conclusion, decided to
recommend Debora Allen, Jerry Holcombe, Jay Kwon, John Phillips, and Dennis
Reigle for further consideration by the Board of Supervisors on June 6.
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
5.INTERVIEW candidates for the pending vacant seat on the East Bay Regional Parks
District Park Advisory Committee and determine recommendation for Board of
Supervisors consideration on May 23.
The Committee interviewed both candidates and, at the conclusion, decided to
recommend Neil Tsutsui to the Board of Supervisors for consideration on May 23:
Bruce Brubaker
Neil Tsutsui
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
6.Adjourn
Chair Andersen adjourned the meeting at 3:24 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
5
INTERNAL OPERATIONS
COMMITTEE 4.
Meeting Date:06/12/2017
Subject:NOMINATION FOR APPOINTMENT TO THE CONTRA COSTA
RESOURCE CONSERVATION DISTRICT BOARD OF DIRECTORS
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 17/5
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
Contra Costa Resource Conservation District (RCD) director recruitment is conducted by the
County pursuant to a 1998 RCD resolution ordering that all future directors shall be appointed by
the County Board of Supervisors in lieu of election (Public Resources Code Section 9314).
The mission of the RCD is to carry out natural resources conservation projects through voluntary
and cooperative efforts. The RCD is a non-regulatory agency that works with individuals,
growers, ranchers, public agencies, non-profit organizations and corporations to accomplish its
mission. The USDA Natural Resource Conservation Service provides technical support for the
RCD's programs.
Referral Update:
On April 7, 2017, RCD Director Tom Bloomfield resigned from the RCD Board, and on April
25, 2017, the Board of Supervisors declared a vacancy and directed staff to recruit for a
replacement director. Staff opened a recruitment on April 18, 2017 for a four-week period that
ended on May 19, 2017. The recruitment garnered one application from Walter Pease, which is
attached. Mr. Pease was invited to the IOC meeting today.
6
Recommendation(s)/Next Step(s):
CONSIDER recommending Walter Pease to the Board of Supervisors for appointment to the
Contra Costa Resource Conservation District board of directors to complete the unexpired term
ending on November 30, 2018.
Fiscal Impact (if any):
None to the County.
Attachments
Media Release CCRCD Vacancy
Candidate Application_Walter Pease_CCRCD
7
Contra Costa County
County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us
Media Release
Contact: Julie DiMaggio Enea FOR IMMEDIATE RELEASE
Tuesday, April 18, 2017 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE
CONTRA COSTA RESOURCE CONSERVATION DISTRICT
BOARD OF DIRECTORS ?
The Contra Costa Resource Conservation District is looking for an individual interested
in serving on its Board of Directors. Contra Costa County land owners with a strong
interest in soil and water conservation are encouraged to apply. The District is
recruiting to fill one vacancy, to complete the current term of office expiring on
November 30, 2018. The County Board of Supervisors will make the appointment.
Individuals selected will serve as unpaid volunteers.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday, May 19, 2017 by 5:00 p.m. Applicants should plan to be available for public
interviews in Martinez on Monday, June 12, 2017. More information about the Contra
Costa Resource Conservation District and complete eligibility requirements can be
obtained by calling Teresa Hunter at the Resource Conservation District, at (925) 672-
4577, ext. 4149 or visiting the District website at http://www.ccrcd.org/ .
# # # #
8
9
10
11
12
13
14
15
INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:06/12/2017
Subject:Triennial Advisory Body Review – Phase III Report
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 17/7
Referral Name: Advisory Body Triennial Review
Presenter: Jami Napier, Chief Asst. CoB Contact: Jami Napier (925) 335-1908
Referral History:
The Board of Supervisors is the governing authority for a large number of boards, commissions
and committees serving a variety of governmental functions, both mandatory and discretionary.
The Board approved Resolutions (2012/497 and 2012/498) to formalize a "triennial sunset review
process" of these bodies so that a third of the total are reviewed annually. The Board approved
Phase I of this review on December 5, 2016, and Phase II on March 21, 2017.
Referral Update:
Summary Findings for Phase III
All of the bodies reviewed in this period are fulfilling their function and no major changes are
recommended. A number of bodies requested assistance in filling their vacancies, as was also
reported in the Phase II review. The Chief Assistant Clerk of the Board, whose office tracks
Board appointments, has been requested to work with each Board office in improving outreach
when vacancies are identified for this purpose, and to report back on these efforts by July 2017.
Additionally, as mentioned in the Phase II Triennial Review report, refresher training to County
employees staffing these bodies would be beneficial on topics such as the required annual report
of activities for committees, tracking meeting agendas and minutes, as well as budget oversight
and general record keeping to ensure continued compliance with the California Brown Act and
County Better Government Ordinance.
No changes to bylaws, membership requirements, or seat structure are recommended for
committees except those highlighted in the summary findings. Below is a list of bodies included
in the Phase III reviews that are either mandated to exist or are discretionary to the Board, and a
brief description of each body follows.
MANDATED COMMISSIONS OR COMMITTEES:
Alamo-Lafayette Cemetery District1.
The Cemetery District is a property tax and fee-supported organization that provides burial
16
services; year-round maintenance; and preservation of interment plots. Interments are restricted to
residents and taxpayers of the cemetery district boundaries and their immediate family members.
The District is controlled by the California State Health & Safety Code §9000. The District staff
report that revenues received from property taxes and burial sales have been insufficient to cover
operational expenses and the District Board is exploring alternatives to ensure continued financial
viability.
Byron-Brentwood-Knightsen Cemetery District2.
The Cemetery District is a property tax and fee-supported organization that provides burial
services; year-round maintenance; and preservation of interment plots. Interments are restricted to
residents and taxpayers of the cemetery district boundaries and their immediate family members.
The District is controlled by the California State Health & Safety Code §9000.
Public Law Library3.
The Board of Trustees governs the Law Library pursuant to the California Business and
Professions Code 6300. The Law Library's mission is to provide all members of the community
access to research materials to aid in understanding and preserving legal rights at three full-time
sites with the assistance of trained staff. Two-thirds of the customers served in the law library sites
are members of the general public.
Staff for the Public Law Library has requested the assistance of the County in advocating for
changes in their revenue sources. The State froze the portion of court filing fees going to the Law
Library at $35 in 2007. This source represents 90-95% of the Law Library’s budget. Since that
time, operational costs have continued to increase, which has required reducing the staff support
from five to three positions. Without an increase to the Law Library portion of the court filing fee,
staff believes the continued existence of the Public Law library is in jeopardy. It is recommended
that this issue be referred to the Board’s Legislation Committee to determine if the County should
advocate to the State on behalf of the Public Law Library to improve the funding source available
for this service.
Fish and Wildlife Committee4.
The role of this committee is to advise the Board of Supervisors on fish and wildlife issues and
make recommendations for the expenditure of funds from the Fish and Wildlife Propagation Fund
(Fish and Game Code Section 13103). Over the last three years, $224,210 has been granted for
projects related to public education, habitat improvement, temporary emergency treatment and
care of orphaned wildlife and scientific research. Additionally, the committee may address issues
surrounding the enforcement of fish and game laws and regulations when referred to the
committee by the Board of Supervisors.
The Fish and Game Code section 13103 (j) states that secretarial service, travel and postage for
this function may not exceed three percent of the average received in the fund for the previous
three years or $3000, whichever is greater. Currently the staff support provided by Conservation
and Development exceeds this amount and is being absorbed by the General Fund. Staff
recommends evaluating a change to the meeting frequency (from 12 to 6 annually) to reduce the
time spent by staff on this activity, which may require a restructuring of the grant reimbursement
process.
North Richmond Waste and Recovery Mitigation Fee Committee5.
This committee has existed since 2004 as part of a Bulk Materials Processing Center
17
Memorandum of Understanding with the City of Richmond to jointly administer mitigation fees
collected from the Bulk Materials Processing Center at the West Contra Costa County Sanitary
Landfill. The Environmental Impact Report for this project determined that this Center would
impact the North Richmond community, and authorized a mitigation fee to defray annual costs
associated with collection and disposal of illegally dumped waste and other related impacts.
The committee addresses the needs of the community through multiple strategies including
community clean-up events, law and code enforcement activities, community garden projects and
other community based projects.
Workforce Development Board6.
Federal legislation requires that an authorized workforce board be in place in order to receive
funding for these activities. The Workforce Development Board of Contra Costa County is the
access point for employment-related and training services, which involves developing local plans,
identifying providers of services, monitoring system performance, and helping to develop the
labor market information system.
Via four job center sites, job seekers have access to basic and individualized career services and
training services available countywide. Priority is given to populations who are the most in need
or have the greatest challenges to employment: low-income individuals, those formerly
incarcerated, current and former foster youth, and individuals with disabilities, English language
learners, and low basic skill inventories.
The Workforce Board has recommended an update to its by-laws that will be brought to the
Board of Supervisors for approval after the review by County Counsel is completed.
DISCRETIONARY COMMISSIONERS OR COMMITTEES:
Affordable Housing Finance Committee1.
This committee was established in 1995 to develop recommendations for the Board regarding the
allocation of Community Block Grant and HOME Investment Partnership Act funds. The
Committee, staffed by the Department of Conservation and Development, reviews the
developers’ qualifications, cost effectiveness of the proposal, the need for the type of housing
proposed, and the feasibility of the proposed financing.
Managed Care Commission2.
This committee was established in 1995 with the goal of advising the Health Services Director
and Board of Supervisors regarding health insurance needs for the community and to promote the
Contra Costa Health Plan. The targeted populations within the county are recipients of Medi-Cal,
Medicare, undocumented children and medically indigent persons.
The staff review of this commission results in a recommendation to add one additional seat for a
Medicare subscriber for a senior or person with disabilities as this is required by the National
Committee for Quality Assurance. Additionally, due to the challenge in finding physicians with
sufficient time to serve on the Commission, it is recommended that this seat designation be
broadened in title to “medical provider” to include Nurse Practitioners, Physician’s Assistants and
Optometrists.
Treasury Oversight Committee3.
18
The Board established this committee on November 6, 1995 to allow local agencies, including
school and special districts, as well as the public, to participate in reviewing the policies that
guide the investment of public funds that are invested by the County Treasurer. The committee
monitors the County’s investment pool and policy, and confirms that the annual audit is
conducted to ensure compliance with Government Code 27130-27137.
This committee was initially mandated under the Government Code but this requirement was
suspended by the State in 2004. The Treasurer recommends the committee continue to exist to
allow the public to participate in the review of policies that guide the investment of public funds
under the authority granted annually by the Board of Supervisors.
Iron Horse Corridor Management Program Advisory Committee4.
This committee was authorized by the Board of Supervisors in 1997 to assist the County in
managing the former Southern Pacific Railroad right-of-way known as the Iron Horse Corridor,
which extends 18 miles from Mayette Avenue in Concord to the Alameda County line (through
BOS Districts II and IV). The Board directed the committee develop a management program,
which included mapping the existing right-of-way, taking inventory of all existing license
agreements and uses, establishing criteria for the continued operation of the right-of-way as a joint
use facility, landscaping, developing public education information, and creating funding
mechanisms to cover program costs.
Fire Protection District Advisory Commission5.
The purpose of the Commission is to advise the Fire Chief and Board of Supervisors regarding
goals and objectives of the District, the operations and capital budgets, and declarations of fire
apparatus and equipment as surplus; and provide a liaison with the community. The Commission
also serves as the Appeals Board on weed abatement matters.
Keller Canyon Mitigation Fund Review Committee6.
The Keller Canyon Landfill Mitigation Fund process was established in August 1992. The Board
of Supervisors designated that these funds be used to mitigate effects of the landfill site by
funding community-based organizations and County Departments for programs in the following
areas: youth services, code enforcement, community beautification, public safety, and community
services. This Committee makes annual funding recommendations to the Board of Supervisors.
Recommendation(s)/Next Step(s):
ACCEPT the Triennial Review Phase III Report and the specific recommendations summarized
below:
Direct staff to report back by July 2017 with a plan to increase outreach for filling vacant
Board committees and commissions that includes working with each Board office to
advertise openings in their specific District with a goal of encouraging diverse
representation on these bodies.
1.
Direct staff to provide refresher training to employees staffing these committees on
administrative and fiscal requirements and procedures.
2.
Direct Conservation and Development Department staff to evaluate the cost of staff support
for the Fish and Wildlife Committee, and explore whether modifying the number of
meetings from 12 to 6 annually is appropriate.
3.
19
Request the Managed Care Commission update its by-laws to add one additional seat for a
senior or person with disabilities, and to broaden the seat description designated for a
physician to a “medical provider”.
4.
Refer to the Board’s Legislation Committee a request for the County to advocate to the State
on behalf of the Public Law Library to improve the funding source available for this service.
5.
Fiscal Impact (if any):
None.
Attachments
No file(s) attached.
20