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INTERNAL OPERATIONS
COMMITTEE
October 24, 2016
11:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the September 26, 2016 IOC
meeting. (Julie DiMaggio Enea, IOC Staff)
4. INTERVIEW candidates for the Contra Costa Resource Conservation District Board of
Directors, and DETERMINE recommendations for appointment to three seats with terms
of office ending on November 30, 2020. (Julie DiMaggio Enea, County Administrator's
Office)
5. ACCEPT the Small Business Enterprise and Outreach Program Report and findings
covering the period January 1, 2015 through June 30, 2016. (Allison Picard, Chief Asst.
County Administrator)
6.The next meeting is currently scheduled for November 28, 2016.
7.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours. Staff reports related to items on the agenda are also accessible on
line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
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prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:10/24/2016
Subject:RECORD OF ACTION FOR THE SEPTEMBER 26, 2016 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the September 26, 2016 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the September 26, 2016 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT Record of Action for 9-26-16 IOC Meeting
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D R A F T
INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
September 26, 2016
11:00 A.M.
Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair
Present: John Gioia, Chair
Candace Andersen, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees: Allison Picard, Chief Asst CAO
Theresa Speiker, Interim County Librarian
Brooke Converse
Alan Smith
Mary Louise Smith
David Gould, County Purchasing Services
Manager
Jami Napier, Sr Deputy CAO, Clerk of the Board
Barbara Riveira, Sr. Mgmt Analyst, CAO
Michael Kent, Health Services Department
Jody London, Sustainability Coordinator
Arnold Fitzpatrick
Tom Sneller
1.Introductions
Chairman Gioia convened the meeting at 11:41 a.m. and self-introductions were made around the
room.
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
No members of the public asked to speak during the public comment period.
3.RECEIVE and APPROVE the Record of Action for the August 22, 2016 IOC meeting.
The Committee approved the Record of Action for the August 22, 2016 IOC meeting
as presented.
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AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
4.APPROVE Hazardous Materials Commission nomination to appoint Linus Eukel
(Orinda) to the Environmental Organization #3 Alternate seat to complete the unexpired
term ending on December 31, 2016 and to a new four-year term ending on December 31,
2020.
The Committee approved the staff recommendation to appoint Linus Eukel (Orinda)
to the Environmental Organization #3 Alternate seat on the Hazardous Materials
Commission, to complete the unexpired term ending on December 31, 2016 and to a
new four-year term ending on December 31, 2020.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
5.ACCEPT annual report prepared by the Public Works Department on the County's Local
Bid Preference Program.
The Committee accepted the FY 2015/16 report prepared by the Public Works Department on the
County's Local Bid Preference Program and directed staff to schedule the report as a Discussion item
on a future Board of Supervisors calendar.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
6.ACCEPT report on the status of Phase I of the Triennial Advisory Body Review and
CONSIDER actions to be taken.
The Committee accepted the report on the status of Phase I of the Triennial Advisory
Body Review, and directed staff to prepare a Board Order recommending dissolution
of the Public and Environmental Health Advisory Board (PEHAB), with the
expectation that the Hazardous Materials Commission and the prospective
Sustainability Advisory Committee would assume some of the charges formerly under
the purview of PEHAB.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
7.We have thoroughly reviewed the draft Revitalization Report’s recommendations and
proposed changes. Our assessment is that these proposals are sound and have the
potential to modernize and reinvigorate the work and structure of the Library
Commission.
In concert with the recommendations from the Mayor’s Conference, we support
reauthorization of the Library Commission, in the structure as recommended in the
Conference report.
If both the Library Commission and the IOC Supervisors agree with the structure and
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If both the Library Commission and the IOC Supervisors agree with the structure and
future work for the Commission, as outlined and recommended in the draft Revitalization
Report, we recommend the Board of Supervisors reauthorize the Commission until the
end of December 2019. We further recommend that 2019 be set as the year for the next
Triennial Review of the Library Commission.
If the IOC and BOS agrees with these recommendations, we propose the new Librarian
begin to work with the Library Commission and County Counsel to rewrite the
Commission bylaws to reflect the changes as outlined, in the Mayor’s Conference report
and the ad hoc Revitalization Committee report.
Chair of the Library Commission, Alan Smith, and Library Commissioner Arnold
Fitzpatrick attended the meeting, to represent the Commission and speak to the draft
Revitalization Report prepared by the Library Commission’s ad hoc Revitalization
Committee.
The draft Revitalization Report and the proposals for restructuring the membership
and duties of Library Commission were received very positively by the Supervisors.
The Supervisors thanked the Commissioners for re-imagining the duties and
structure of the Commission and commended them on all the work completed, to
date. The Supervisors commented that having the Report still in draft affords the
perfect opportunity for the incoming County Librarian to familiarize herself with the
work that has already been done and for her and library administrative staff to
continue to work with the Commissioners to finalize the document. The Supervisors
reviewed and agreed with the recommendations from the Mayor’s Conference ad hoc
committee, the Library Commission and Library administration and CAO staff to
reauthorize the Commission until the end of December, 2019, and directed library
and county staff to bring reauthorization of the Commission and action a finalized
Revitalization Report to the Board of Supervisors before the end of 2016. Highlights
of the recommendations were:
The Library Commission proposed a slightly smaller voting membership
structure that retains alternate members and changes most of the Special
Representatives (except the Central Labor Council) to ex-officio/non-voting
status. Alternates would vote only in the absence of the regular appointee. In
addition, the City of Richmond passed a resolution to give up its membership on
the Commission. With these changes, voting membership becomes 24, with 13
voting attendees needed for a quorum.
Off-cycle voting for a new Chair or Vice Chair will be allowed, to ensure that
both a Chair and Vice Chair will be in place if a mid-term resignation occurs.
The agenda will be streamlined and notice and opportunities for the public to
comment on issues will be made clearer and more prominent.
The number of meetings will remain at six per year.
Minutes will be streamlined and distributed electronically to members, unless
requested otherwise.
Requests for information will be routed to designated library staff through the
Chair of the Commission or an ad hoc committee chair.
Library Commission advisory duties will focus on planning, policy review,
financial review, advocacy and funding recommendations, community outreach,
support and advocacy for Library services.
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The prohibition against inquiry or investigation into personnel policies and
practices and the day-to-day administrative operations of the County Library
will continue in place.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
8.The next meeting is currently scheduled for October 24, 2016.
9.Adjourn
Chairman Gioia adjourned the meeting at 12:00 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS
COMMITTEE 4.
Meeting Date:10/24/2016
Subject:INTERVIEW CANDIDATES FOR THREE VACANCIES ON THE
CONTRA COSTA RESOURCE CONSERVATION DISTRICT BOARD OF
DIRECTORS
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 16/5
Referral Name: Advisory Body Recruitment
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
Contra Costa Resource Conservation District (RCD) director recruitment is conducted by the
County pursuant to a 1998 RCD resolution ordering that all future directors shall be appointed by
the County Board of Supervisors in lieu of election (Public Resources Code Section 9314).
The mission of the RCD is to carry out natural resources conservation projects through voluntary
and cooperative efforts. The RCD is a non-regulatory agency that works with individuals,
growers, ranchers, public agencies, non-profit organizations and corporations to accomplish its
mission. The USDA Natural Resource Conservation Service provides technical support for the
RCD's programs.
Referral Update:
On November 30, 2016, the terms of office for three of the five RCD Director seats will expire
and the seats will become vacant: President, Director 1, and Director 3. Staff opened a
recruitment on September 2 for a five-week period that ended on October 7. The recruitment
garnered four applications from the following individuals (applications attached), who have been
invited to interview with the Committee today:
Tom Brumleve, incumbent Director 1 (Walnut Creek)
Bob Case, incumbent Director 3 (Concord)
Jency James (Martinez)
Igor Skaredoff, incumbent President (Martinez)
The other sitting RCD members are:
Bethallyn Black, Director 2 (Walnut Creek)
Tom Bloomfield, Vice President (Brentwood)
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Terms of office are four years beginning on December 1.
Recommendation(s)/Next Step(s):
INTERVIEW candidates for the Contra Costa Resource Conservation District Board of Directors,
and DETERMINE recommendations for appointment to three seats with terms ending on
November 30, 2020.
Fiscal Impact (if any):
No County cost.
Attachments
Press Publication_RCD Director Recruitment
Candidate Application_Tom Brumleve_CCRCD
Candidate Application_Bob Case_CCRCD
Candidate Application_Jency James_CCRCD
Candidate Application_Igor Skaredoff_CCRCD
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Contra Costa County
County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, September 2, 2016 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE
CONTRA COSTA RESOURCE CONSERVATION DISTRICT
BOARD OF DIRECTORS ?
The Contra Costa Resource Conservation District is looking for an individual interested
in serving on its Board of Directors. Contra Costa County land owners with a strong
interest in soil and water conservation are encouraged to apply. The District is
recruiting to fill three vacancies for four-year terms beginning December 1, 2016 and
ending on November 30, 2020. The County Board of Supervisors will make the
appointments. Individuals selected will serve as unpaid volunteers. The District Board
of Directors meets monthly in Concord.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday, October 7, 2016 by 5:00 p.m. Applicants should plan to be available for public
interviews in Martinez on Monday, October 24, 2016. More information about the
Contra Costa Resource Conservation District and complete eligibility requirements can
be obtained by calling Teresa Hunter at the Resource Conservation District, at (925)
672-6522 or visiting the District website at http://www.ccrcd.org/ .
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INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:10/24/2016
Subject:2015/16 Small Business Enterprise and Outreach Program Report
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 16/1
Referral Name: SBE/Outreach Program Oversight
Presenter: Allison Picard Contact: Allison Picard (925) 335-1096
Referral History:
On December 13, 1999, the Board of Supervisors approved the Small Business Enterprise (SBE)
Program for the purpose of providing small businesses a fair share of County business. The
Outreach Program had previously been adopted by the Board of Supervisors in August 1998 to
promote broad outreach to all businesses, including minority-owned, women-owned, small, and
local businesses, and was later broadened to include disadvantaged and veteran-owned businesses.
The IOC has provided policy oversight on these programs since inception, including surveying
County departments on the implementation of the SBE and Outreach Programs. In December
2004, the Internal Operations Committee directed the Affirmative Action Officer to make status
reports to the Committee on a semi-annual basis.
The IOC received the last report in October 2015, which covered calendar year 2014.
Referral Update:
Attached is the SBE and Outreach Program Report, reflecting departmental program data for the
three semiannual periods of January 1-June 30, 2015, July 1-December 31, 2015, and January
1-June 30, 2016.
Recommendation(s)/Next Step(s):
ACCEPT the Small Business Enterprise and Outreach Report covering the period January -
December 2015 and CONSIDER staff recommendations on the Small Business Enterprise
Program.
Fiscal Impact (if any):
Increasing the participation of small businesses, especially local businesses, in contracting
opportunities may directly stimulate local economic activity and therefore potentially increase
County tax revenues.
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Attachments
Small Business Enterprise and Outreach Program Report_Jan 2015-Jun 2016
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