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Home My WebLink AboutBOARD STANDING COMMITTEES - 05232016 - Internal Ops Cte Min INTERNAL OPERATIONS COMMITTEE May 23, 2016 11:00 A.M. 651 Pine Street, Room 101, Martinez Supervisor John Gioia, Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. RECEIVE and APPROVE the Record of Action for the April 25, 2016 IOC meeting. (Julie DiMaggio Enea, IOC Staff) 4. CONSIDER recommendation to reappoint Thomas Weber to the Board of Supervisors Appointee 1 seat on the Airport Land Use Commission. (Jamar Stamps, Conservation and Development Department) 5. CONSIDER appointing Bijal Patel to the Community #2 seat, and reappointing Lisa Caronna to the Community #3 seat and Tom Shepard to the County #3 seat on the Affordable Housing Finance Committee. (Kara Douglas, Department of Conservation and Development) 6. CONSIDER approving Hazardous Materials Commission nomination to appoint Charles Davidson to the Environmental Organization #3 Alternate seat, to complete the unexpired term ending on December 31, 2016 and to a new four-year term ending on December 31, 2020. (Michael Kent, Executive Asst. to the Hazardous Materials Commission) 7. CONSIDER comments by the Commission for Women regarding the pending recommendation to modify the membership configuration of the Commission.. (Julie DiMaggio Enea, IOC Staff) 8. RECEIVE status report on the implementation of Property Assessed Clean Energy financing in the County unincorporated area. (Jason Crapo, Deputy Director, Conservation and Development Department) 9.The next meeting is currently scheduled for June 27, 2016. 1 10.Adjourn The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Staff reports related to items on the agenda are also accessible on line at www.co.contra-costa.ca.us. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:05/23/2016 Subject:RECORD OF ACTION FOR THE APRIL 25, 2016 IOC MEETING Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the Record of Action for the April 25, 2016 IOC meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the April 25, 2016 IOC meeting. Fiscal Impact (if any): None. Attachments DRAFT Record of Action for 4-25-16 IOC Meeting 3 D R A F T INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION FOR April 25, 2016 Supervisor John Gioia, Chair Supervisor Candace Andersen, Vice Chair Present: John Gioia, Chair Candace Andersen, Vice Chair Staff Present:Julie DiMaggio Enea, Staff Attendees: Russell Watts, Treasurer-Tax Collector Julian Metcalf Maureen Toms, DCD Maureen Parkes, DCD 1.Introductions Chairman Gioia called the meeting to order at 11:05 a.m. and self introductions were made. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No members of the public asked to speak during the public comment period. 3.RECEIVE and APPROVE the Record of Action for the March 28, 2016 IOC meeting. The Committee approved the Record of Actions for the March 28, 2016 IOC meeting as presented. AYE: Chair John Gioia, Vice Chair Candace Andersen Passed 4.INTERVIEW candidates for vacancies on the Treasury Oversight Committee: the Board of Supervisors Representative seat and the Public No. 3 seat, for four-year terms ending April 30, 2020, and determine recommendations for Board of Supervisors consideration. 4 The Committee interviewed Julian Metcalf and found him to be well-qualified, but did not find justification to remove either of the two incumbents, and so decided to reappoint Don Bouchet and Dan Heinrich to the Board of Supervisors Representative and Public Member #3 seats, respectively, to new four-year terms ending on April 30, 2020. Supervisor Gioia offered to consult separately with Mr. Metcalf, who resides within District I, to explore other possible advisory body opportunities. AYE: Chair John Gioia, Vice Chair Candace Andersen Passed 5.APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2016 Fish and Wildlife Propagation Fund grant funds for six projects totaling $22,450. The Committee approved the proposed Fish & Wildlife Propagation Fund allocations as presented. AYE: Chair John Gioia, Vice Chair Candace Andersen Passed 6.REVIEW applications for the pending vacant seats on the Retirement Board, Planning Commission, and Contra Costa County Fire Protection District Advisory Fire Commission, and provide direction to staff regarding interviews tentatively scheduled for May 23. The Committee reviewed the applications received for the Contra Costa County Employees' Retirement Association Board of Trustees, the County Planning Commission, and the Contra Costa County Fire Protection District Advisory Fire Commission. One application was received for each vacancy, and those were of the incumbents. The Committee decided to not conduct interviews and to forward a recommendation to the Board to reappoint the incumbents. AYE: Chair John Gioia, Vice Chair Candace Andersen Passed 7.The next meeting is currently scheduled for May 23, 2016. Chairman Gioia asked to have a status report on Property Assessed Clean Energy (PACE) added to the May 23 IOC agenda. Due to a lack of quorum, the Committee decided to cancel the IOC meeting scheduled for December 26, 2016. AYE: Chair John Gioia, Vice Chair Candace Andersen Passed 8.Adjourn 5 8.Adjourn The Chair adjourned the meeting at 11:25 a.m. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us 6 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:05/23/2016 Subject:CANDIDATE INTERVIEWS FOR AIRPORT LAND USE COMMISSION Submitted For: John Kopchik, Director, Conservation & Development Department Department:Conservation & Development Referral No.: IOC 16/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Jamar Stamps Contact: Jamar Stamps (925) 674-7832 Referral History: The Board of Supervisors created the Airport Land Use Commission (ALUC) in 1970 to promote the orderly development of compatible land uses around each public airport in the County, in order to safeguard both the interests of the general public and the welfare of inhabitants in the areas surrounding the airports. The California Public Utilities Code requires and specifies the composition of the ALUC, whose membership shall include: (1) Two representing the cities in the county, appointed by a city selection committee comprised of the mayors of all the cities within that county, except that if there are any cities contiguous or adjacent to the qualifying airport, at least one representative shall be appointed therefrom. (2) Two representing the county, appointed by the board of supervisors. (3) Two having expertise in aviation, appointed by a selection committee comprised of the managers of all of the public airports within that county. (4) One representing the general public, appointed by the other six members of the commission. The Internal Operations Committee conducts interviews for the two County seats described in item 2, above, and makes recommendations to the Board of Supervisors for appointment. Seat terms are four years, expiring the first Monday in May. Referral Update: The term of the Appointee #1 seat expired on May 2, 2016 and incumbent Tom Weber continues to serve in that capacity until the Board appoints a successor, whose term will expire on May 4, 2020. The Conservation and Development Department recruited for three weeks to fill the vacancy Only one application, attached, was received, from incumbent Thomas Weber (Pleasant Hill). Also attached is the current Commission roster and recruitment announcement. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the reappointment of Thomas Weber to the BOS ↵ 7 RECOMMEND to the Board of Supervisors the reappointment of Thomas Weber to the BOS Appointee 1 seat on the Airport Land Use Commission for a new four-year term expiring on May 4, 2020. Fiscal Impact (if any): None. Attachments Candidate Application_ALUC_Tom Weber ALUC Roster April 2016 ALUC Recruitment Announcement 8 9 10 11 12 13 14 15 16 Contra Costa County Roster Maddy Book Home Appointment Date Term Expiration Resignation Date Status Seat Title Appointee 1 of the Board of Supervisors Representatives Weber Thomas 04/21/2015 05/02/2016 Seat Title Appointee 2 of the Board of Supervisors Representatives Reagan Ronald 04/21/2015 05/06/2019 Seat Title City Selection Committee (Contiguous) Representatives Durant David 01/01/2013 05/01/2018 Seat Title City Selection Committee (Non-Contiguous) Representatives Taylor Mayor Robert ""Bob"" 01/01/2013 05/02/2016 Seat Title Airport Managers Appointee 1 Representatives 05/04/2019 Vacant Seat Seat Title Airport Managers Appointee 2 Representatives Roe Russell 06/01/2014 06/12/2018 Seat Title At-Large 1 Representatives Ernst Kevin 01/01/2013 05/01/2018 ------------------------------------------------------------------------------------------------------------------- Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=4&Rep... 1 of 1 4/21/2016 4:57 PM 17 CONTRA COSTA COUNTY DEPARTMENT OF CONSERVATION & DEVELOPMENT 30 Muir Road Martinez, CA 94553 Telephone: 674-7832 Fax: 674-7258 TO: Members, Board of Supervisors Members, Municipal Advisory Council FROM: John Kopchik, Director By: Jamar Stamps, Senior Planner DATE: March 30, 2016 SUBJECT: Vacancy on the Contra Costa County Airport Land Use Commission This is to inform you that the County Board of Supervisors Appointee #1 position of the Contra Costa County Airport Land Use Commission (“ALUC”) will be vacant effective May 2, 2016. The ALUC is comprised of 7 members: 2 appointed by the Contra Costa County Board of Supervisors; 2 appointed by the Contra Costa County Mayor’s Conference; 2 appointed by the Contra Costa County Director of Airports; and 1 At-Large member appointed by the balance of the ALUC. All ALUC members serve a four-year term in a volunteer capacity. Relevant information on the function of the ALUC can be found on the ALUC website at http://www.contracosta.ca.gov/4307/Airport-Land-Use-Commission-ALUC. A copy of the application is enclosed and can also be found here: http://www.contracosta.ca.gov/DocumentCenter/View/6433. In addition, Contra Costa Television (“CCTV”) will forward a media release to various daily and weekly newspapers and publications for countywide public advertisement. Applications will be accepted until Friday, April 22, 2016. Interested candidates can either apply online, or download the application and fax or mail the completed form to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 (postmarked by Friday, April 22, 2016). Should you have any questions please contact Jamar Stamps at (925) 674-7832, or via email at jamar.stamps@dcd.cccounty.us. Enclosures cc: Clerk of the Board CAO Better Government Ordinance file J. Cunningham, DCD A. Bhat, DCD 18 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:05/23/2016 Subject:NOMINATION TO THE AFFORDABLE HOUSING FINANCE COMMITTEE Submitted For: John Kopchik, Interim Director, Conservation & Development Department Department:Conservation & Development Referral No.: IOC 16/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Julie DiMaggio Enea Contact: Kara Douglas, DCD, (925) 674-7205 Referral History: The IOC reviews nominations made by the Affordable Housing Finance Committee for appointments to all Committee seats except the City seats. Seat terms are three years ending on June 30. On June 30, 2016, the term of office for the County #3 and Community #3 seats will expire. Also, the County #2 and Community #2 seats are currently vacant with term expirations of June 30, 2018. Referral Update: Attached is a letter transmitting the Affordable Housing Finance Committee's nominations to fill the Community #2 and #3, and County #3 seats. The County #2 seat remains vacant until a new recruitment can be conducted. Recommendation(s)/Next Step(s): CONSIDER approving nominations by the Affordable Housing Finance Committee to the following seats: Seat Applicant Term Expiration Community #2 Bijal Patel 6/30/18 Community #3 Lisa Caronna 6/30/19 County #3 Tom Shephard 6/30/19 Fiscal Impact (if any): None. 19 Attachments AHFC Transmittal Letter Candidate Application_Bijal Patel_AHFC Candidate Application_Lisa Caronna_AHFC Candidate Application_Tom Shephard_AHFC AHFC Roster April 2016 20 CONTRA COSTA COUNTY Department of Conservation and Development Community Development Division 30 Muir Road Martinez, CA 94553 Telephone: 674-7205 Fax: 674-7257 DATE: May 23, 2016 TO: Internal Operations Committee FROM: Kara Douglas, Assistant Deputy Director SUBJECT: Recommended Appointment to the Affordable Housing Finance Committee The purpose of this memorandum is to forward the following recommendation from the Affordable Housing Finance Committee (AHFC): Appoint Bijal Patel to the Community Representative 2 seat with an expiration date of June 30, 2018. Ms Patel’s experience in real estate and land development law will bring valuable knowledge to the committee. Re-appoint Tom Shephard to the County Representative 3 seat with an expiration date of June 30, 2019. Mr. Shephard has served on the committee since 2011. His experience in residential real estate acquisition and management brings important experience to the committee. Re-appoint Lisa Caronna to the Community Representative 3 seat with an expiration date of June 30, 2019. Ms Caronna has served on the committee since 2013. Her background in public administration and landscape architecture is an asset to the committee. Background The Affordable Housing Finance Committee advises the Board of Supervisors on the annual allocation of approximately $1.5 million in HOME Investment Partnership Act (HOME) and $1.8 million in Community Development Block Grant (CDBG) funds for affordable housing development in Contra Costa County. These funds are allocated to the County on an annual basis by formula through the U.S. Department of Housing and Urban Development. The Committee consists of nine members, including: three city representatives (one each from East, Central and West County) three county representatives; and three community representatives. The three city representatives are nominated by the cities in each subregion of the County and approved by the Board of Supervisors. Nominations for county and community representatives are solicited by the Department of Conservation and Development. All county and community representative appointments to the AHFC are reviewed by the Internal Operations Committee (IOC) and referred to the Board of Supervisors for approval. AHFC terms are for three years. A current AHFC roster is attached for your information (Attachment A). Current Status of Appointments With the appointment of the above candidates there will be one vacancy for a County representative. 21 C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@3804AF3D\@BCL@3804AF3D.doc 2 Attachments AHFC roster Bijal Patel application 22 23 24 25 26 27 28 29 30 31 Contra Costa County Roster Maddy Book Home Appointment Date Term Expiration Resignation Date Status Seat Title City 1 (East County cities) Representatives Brown Eric 03/03/2015 06/30/2017 Seat Title City 2 Representatives 06/30/2018 Vacant Seat Seat Title City 3 Representatives Robie Calvin 12/17/2013 06/30/2016 Seat Title County 1 Representatives Alonzo-Perez Irene 03/03/2015 06/30/2017 Seat Title County 2 Representatives 06/30/2018 Vacant Seat Seat Title County 3 Representatives Shepard Tom 12/17/2013 06/30/2016 Seat Title Community 1 Representatives Bundy Dan 08/12/2014 06/30/2017 Seat Title Community 2 Representatives 06/30/2018 Vacant Seat Seat Title Community 3 Representatives Caronna Lisa 12/17/2013 06/30/2016 ------------------------------------------------------------------------------------------------------------------- Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=3&Rep... 1 of 1 4/21/2016 5:11 PM 32 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:05/23/2016 Subject:NOMINATION TO THE HAZARDOUS MATERIALS COMMISSION Submitted For: William Walker, M.D., Health Services Director Department:Health Services Referral No.: IOC 16/5 Referral Name: Advisory Body Recruitment Presenter: Julie DiMaggio Enea Contact: Michael Kent (925) 313-6712 Referral History: In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board Committee. The IOC made a determination that it would delegate the screening and nomination to fill At Large seats on the Hazardous Materials Commission to the Commission or a subcommittee thereof. Referral Update: The Environmental Organization #3 Alternate seat was vacated on March 8, 2016 when Ush Vedagiri was reassigned to the Environmental Organizations #2 seat. The Commission recruited and interviewed one candidate, and nominates Charles Davidson for appointment to the seat. Since there is only about seven months left on the current seat term, which expires on December 31, 2016, staff recommends that the IOC appoint Mr. Davidson to complete the current term and also to a new four-year term expiring on December 31, 2020. A second application from Linus Eukel (Orinda) was received late and is also attached, along with the current Commission roster, for the Committee's information. Recommendation(s)/Next Step(s): APPROVE Hazardous Materials Commission nomination to appoint Charles Davidson (Hercules) to the Environmental Organization #3 Alternate seat to complete the unexpired term ending on December 31, 2016 and to a new four-year term ending on December 31, 2020. Fiscal Impact (if any): No fiscal impact. Attachments Letter of Transmittal_HazMat Commission 33 Candidate Application_HMC_Charles Davidson Charles Davidson Endorsement Letter Candidate Application_HMC_Linus Eukel HazMat Commission Roster_May 2016 Announcement Letter Announcement Flyer Media Release_HazMat Commission Vacancy 34 35 36 37 38 39 40 41 42 43 44 45 Members: Members: George Smith – Chair, Rick Alcaraz, Mark Ross, Usha Vedagiri, Lara DeLaney, Frank Gordon, Steven Linsley, Jim Payne, Fred Glueck, Ralph Sattler, Leslie Stewart, Don Bristol, Matthew Buell 597 Center Avenue, Suite 200, Martinez CA 94553 (925) 313-6712 Fax (925) 313-6721 CONTRA COSTA COUNTY HAZARDOUS MATERIALS COMMISSION March 4, 2016 Dear Colleague: The Contra Costa Hazardous Materials Commission is seeking applicants to fill an Environmental - Alternate seat. Applications must be postmarked by March 28, 2016. Appointed by the Board of Supervisors to advise them on hazardous materials issues, including industrial safety, the 13-member Commission is comprised of representatives of industry, labor, environmental groups, civic groups, the public, engineers/industrial hygienists, and elected officials. Members serve four-year terms, and must live or work in Contra Costa County. I hope your organization will take up this rare opportunity and nominate an applicant. The Commission offers a chance for direct participaton in creating county policy on vital issues of great public concern. Enclosed you will find leaflets for posting and or distribution. The Commission would also like to extend an invitation to any interested party to attend Commission meetings which are generally held the 4th Thursday of every month at the County Connection, 2477 Arnold Industrial Way, in Concord. To obtain an application form, or for further information, contact Michael Kent, Executive Assistant to the Commission, at (925) 313-6587. Applications may also be obtained from the Clerk of the Board located at 651 Pine Street, 1st Floor, Martinez CA 94553. You may also download an application from the County’s website: www.co.contra-costa.ca.us/maddybook/ Interviews for qualified applicants will take place from 10:00 am – 12:00 pm on April 8, 2016 at the North Richmond Center for Health, 1501 3rd Street, Richmond. Should you have further questions, please do not hesitate to call me. I can be reached directly at (925) 313-6587. Sincerely, Michael Kent Executive Assistant to the Hazardous Materials Commission Enclosure 46 Members: George Smith – Chair, Rick Alcaraz, Matthew Buell, Mark Ross, Usha Vedagiri, Lara DeLaney, Frank Gordon, Steven Linsley, Jim Payne, Fred Glueck, Ralph Sattler, Leslie Stewart, Don Bristol 597 Center Avenue, Suite 200, Martinez CA 94553 Phone (925) 313-6712 Fax (925) 313-6721 ** PLEASE POST or DISTRIBUTE ** CONTRA COSTA COUNTY HAZARDOUS MATERIALS COMMISSION SEEKS APPLICANTS DO HAZARDOUS MATERIALS POLICY ISSUES INTEREST YOU? The Contra Costa County Hazardous Materials Commission is seeking applicants to fill an Environmental – Alternate Seat. You may apply if you …  are nominated by an environmental organization; or firm  live or work in Contra Costa County;  have demonstrated knowledge of hazardous materials issues;  can commit to regular attendance at monthly Commission meetings and a monthly Committee meeting, in the event the seat holder is unavailable; The Commission is a voluntary body appointed by the Board of Supervisors, and makes policy recommendations to the Board and County staff on issues concerning hazardous materials and hazardous waste. The Commission’s 13 members and alternates serve four-year terms and include representatives of industry, labor, civic groups, environmental organizations, environmental engineers, the general public, and the Mayors Conference. To obtain an application form, or for further information, contact Michael Kent, Executive Assistant to the Commission, at (925) 313-6587. Applications may also be obtained from the Clerk of the Board located at 651 Pine Street 1st Floor, Martinez CA 94553. You may also download an application from the County’s website: http://www.contracosta.ca.gov/DocumentView.aspx?DID=6433 Filing Date: Applications must be postmarked by March 28, 2016 and mailed to the Clerk of the Board. Interviews for qualified applicants will take place from 10:00 am – 12:00 pm on April 8, 2016 at the North Richmond Center for Health, 1501 3rd Street, Richmond. 47 Members: George Smith – Chair, Rick Alcaraz, Matthew Buell, Mark Ross, Usha Vedagiri, Lara DeLaney, Frank Gordon, Steven Linsley, Jim Payne, Fred Glueck, Ralph Sattler, Leslie Stewart, Don Bristol 597 Center Avenue, Suite 200, Martinez CA 94553 Phone (925) 313-6712 Fax (925) 313-6721 CONTRA COSTA COUNTY HAZARDOUS MATERIALS COMMISSION FOR IMMEDIATE RELEASE CONTACT: Michael Kent March 9, 2016 PHONE: (925) 313-6587 HAZARDOUS MATERIALS COMMISSION SEEKS APPLICANTS The Contra Costa County Hazardous Materials Commission is seeking applicants to fill an Environmental seat – Alternate. The Commission is a voluntary body appointed by the Board of Supervisors, and makes policy recommendations to the Board and County staff on issues concerning hazardous materials and hazardous waste. The Commission’s 13 members serve four-year terms and include representatives of industry, labor, civic groups, environmental organizations, environmental engineers, the general public, and the Mayors Conference. Applicants for the Environmental Seat – Alternate must:  be nominated by an environmental organization;  have demonstrated knowledge of hazardous materials issues;  live or work in Contra Costa County, and can commit to attending the monthly Commission and Committee meeting’s; To obtain an application form, or for further information, contact Michael Kent, Executive Assistant to the Commission, at (925) 313-6587. Applications may also be obtained from the Clerk of the Board located at 651 Pine St. 1st Fl., Martinez CA 94553. You may also download an application from the County’s website: http://www.contracosta.ca.gov/DocumentView.aspx?DID=6433 Filing Date: Applications must be postmarked by November 5, 2015 and mailed to the Clerk of the Board. Interviews for qualified applicants will take place from 10:00 am – 12:00 pm on April 8, 2016 at the North Richmond Center for Health, 1501 3rd Street, Richmond. 48 INTERNAL OPERATIONS COMMITTEE 7. Meeting Date:05/23/2016 Subject:Advisory Body Triennial Review Phase I Follow-up Item: Commission for Women Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: IOC 16/7 Referral Name: Advisory Body Triennial Review Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: At its March 28, 2016 meeting, in the context of the BOS Triennial Advisory Body Review, the Board’s Internal Operations Committee (IOC) decided to propose to the Board of Supervisors that the seat configuration of the Commission for Women be modified from “5 District seats + 15 At Large seats and 1 Alternate” to “10 District seats + 10 At Large seats and 1 Alternate”. The IOC’s objective for this change is to achieve a more balanced geographical representation on the Commission. The IOC proposes that this change be achieved through attrition of current members so that current members would serve out their complete terms and would not be impacted by the change. Here is a link to the March 28, 2016 IOC report on this matter. Here is a link to the meeting minutes on this matter (Scroll down to Item 7). The IOC asked staff to solicit comments from the Commission on this proposed change prior to making the recommendation to the Board of Supervisors. Staff solicited comments from the Commission via email on April 1. Referral Update: The Commission considered the IOC's recommendation at its regular meeting on May 17, and provides the attached comments from Commission Chair Phyllis Gordon and Commissioner Ms. Joey D. Smith. Recommendation(s)/Next Step(s): CONSIDER comments by the Commission for Women regarding the pending recommendation to modify the membership configuration of the Commission. Fiscal Impact (if any): 49 No fiscal impact. Attachments Comments from Commission for Women Chair Phyllis Gordon Comments from Joey D. Smith_Commission for Women Commission for Women Roster_May 2016 50 Received by Julie DiMaggio Enea via email from Phyllis Gordon on 5/18/2016 Report to the I O Committee The Contra Costa Women’s Commission met on May 17 for their regularly scheduled meeting. We discussed the proposal that Supervisor Gioia has recommended in changing the membership of the Commission to two appointed members for each BOS (totaling ten) and ten at large members and one alternate. It was a unanimous recommendation from the Commission that first of all we are thrilled that any of our BOS would like their District to have more representation! It was also noted that in the last year and a half we have made a concerted effort to hold Commission meetings in each District in order to garner more interest and recruit from certain Districts that have been challenging over the years. West County has always been the most challenging and for some time had no one represented from that area despite our efforts. Not only have we had meetings in each District this past year but as Membership Chair I have attended on a monthly basis the Elected Women’s Luncheons in East, Central and South parts of the County which also draws a few women from West County. Getting the word out whenever we can that we are looking for new Commissioners. We also have had Seminars and Webinars and have a quarterly Newsletter, a Facebook page and a Website and the Hall of Fame which had 349 in attendance this past March and recently I was interviewed by KCBS and in the East County Times about our Women’s Equality Day and Cookie Project. Last year we had a wonderful article written about the Commission in the Times and how we are looking for new Commissioners. The point we’re trying to make is that we are definitely out there and have a significant presence in the County. We would like our Commission configuration to remain as it is or if the BOS insists on increasing their representation then we would recommend that you consider bringing the total membership back up to 25. We would also like to meet with our Supervisors whose Districts are not as heavily represented and try to come up with some solutions for a more successful recruitment process. They know their constituents the best and we can only gain from their contacts. Just as an update…we have a new Appointee from Supervisor Piepho’s office and two potential at large members at our meeting last night (one from Lafayette and one from Brentwood) . If approved going forward that would put our numbers at full representation of appointees from the BOS and three more openings from the at large membership. Respectfully, Phyllis Petrillo Gordon Membership Chair Contra Costa Women’s Commission 51 1 Julie Enea From:FLASHFG@aol.com Sent:Wednesday, May 18, 2016 11:50 AM To:Julie Enea Cc:tracylward@msn.com; irishtwong@gmail.com; ladysmith94801@gmail.com; flashfg@aol.com Subject:Re: Pending Recommendation by the Internal Operations Committee Concerni... Follow Up Flag:Follow up Flag Status:Flagged Hi Julie, FYI......please include with the Commission response I sent you earlier. Thanks, Phyllis Gordon In a message dated 5/17/2016 12:32:28 A.M. Pacific Daylight Time, ladysmith94801@gmail.com writes: Hello Phyllis, Thank you for forwarding this information to me. Please bear with my need for clarity on some points. I am curious what current "staff support" is being referenced for which there would be the "additional" that we requested. The closest incidents of staff support that I recall are the meetings in Martinez and El Cerrito, when we ask to have the Sups share Commission information via their usual mode of communication with each's constituents, and when we ask them to participate in honoring the HOF inductees. I sincerely ask if I missed some significant efforts required by the BOS for this Commission to function? Regarding the number and configuration of the members of the Women's Commission, initially reducing the number of Commissioners by five in 2015 and now manipulating the the configuration from one appointee to two appointees per District does nothing to "achieve a more balanced geographical representation". Although, I am not opposed to increasing the appointees to two per District, I am wondering how the Sups who allow their one appointee slot to remain vacant for extended periods of time intend to solicit candidates. During the past year when the Women's Commission outreached to the women of the County in the style of a campaign or engagement "tour" we held a regular meeting in the each of the Districts. This provided much exposure to our Commission and piqued much interest in the Commission resulting in an increase of our membership. Our Commission has been working to achieve a level of visibility and recognition that can attract desirable candidates for active Commissioner positions and hopefully will create a waiting list. If the BOS have specific concerns that they wish our Commission to review and "advise" we are certainly willing. In the meantime we have provided tangible evidence of our efforts and opportunities for the BOS to claim that they contribute to their respective constituents through our Commission's events; and we do this with a zero budget allotted from the County. As much as I appreciate the BOS interest in a more balanced geographical representation, I'd really like the "under represented" District Supervisors to meet with our Commission to share ideas of how to successfully outreach to their respective constituents and be more organically involved in the growth and development of the Women's Commission instead of mandating proposals from a distance. Earnestly, Ms. Joey D. Smith, Commissioner ONE LOVE On May 16, 2016, at 8:03 PM, FLASHFG@aol.com wrote: click on info below. 52 2 P. From: Julie.Enea@cao.cccounty.us To: flashfg@aol.com Sent: 5/12/2016 2:00:23 P.M. Pacific Daylight Time Subj: FW: Pending Recommendation by the Internal Operations Committee Concerning the Commission for Women From: Julie Enea Sent: Friday, April 01, 2016 1:47 PM To: 'info@womenscommission.com' Cc: Julie DiMaggio Enea Subject: Pending Recommendation by the Internal Operations Committee Concerning the Commission for Women At its March 28, 2016 meeting, in the context of the BOS Triennial Advisory Body Review, the Board’s Internal Operations Committee (IOC) decided to propose to the Board of Supervisors that the seat configuration of the Commission for Women be modified from “5 District seats + 15 At Large seats and 1 Alternate” to “10 District seats + 10 At Large seats and 1 Alternate”. The IOC’s objective for this change is to achieve a more balanced geographical representation on the Commission. The IOC proposes that this change be achieved through attrition of current members so that current members would serve out their complete terms and would not be impacted by the change. The IOC asked me to solicit comments from the Commission on this proposed change prior to making its recommendation to the Board of Supervisors. The Commission may submit comments to me, as staff to the IOC. Comments are requested by April 22. Please place this matter on the Commission’s April 19 meeting agenda for consideration. Here is a link to the March 28, 2016 IOC report on this matter: http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month= 3&get_year=2016&dsp=agm&seq=25132&rev=0&min=716&ln=37641#Return To37641 Here is a link to the meeting minutes on this matter (Scroll down to Item 7): http://64.166.146.245/agenda_publish.cfm?id=&mt=ALL&get_month=3&g et_year=2016&dsp=min&min=716&ln=37641#ReturnTo37641 53 3 Julie DiMaggio Enea Senior Deputy County Administrator Contra Csota County Administrator’s Office 651 Pine Street, 10th Floor Martinez, CA 94553 (925) 335-1077 = 54 Contra Costa County Roster Maddy Book Home Appointment Date Term Expiration Resignation Date Status Seat Title District I Representatives 02/28/2019 Vacant Seat Seat Title District II Representatives 02/28/2019 Vacant Seat Seat Title District III Representatives 02/28/2019 Vacant Seat Seat Title District IV Representatives Wong Iris Hui-Tung 01/06/2015 02/28/2018 Seat Title District V Representatives Upshaw Kirsten 04/22/2014 02/28/2017 Seat Title At-Large 1 Representatives Loboschefsky Rebecca 03/10/2015 02/28/2017 Seat Title At-Large 2 Representatives Davila-Luevano Argentina 03/25/2014 02/28/2017 Seat Title At-Large 3 Representatives 02/28/2019 Vacant Seat Seat Title At-Large 4 Representatives Ward Tracey 03/10/2015 02/28/2017 Seat Title At-Large 5 Representatives McCreary Bonnie 03/15/2016 02/28/2019 Seat Title At-Large 6 Representatives Ramirez Patricia 03/15/2016 02/28/2018 Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=23&Re... 1 of 2 5/18/2016 1:15 PM 55 Seat Title At-Large 7 Representatives Gordon Phyllis 03/25/2014 02/28/2017 Seat Title At-Large 8 Representatives Hynes Julianna 04/19/2016 02/28/2019 Seat Title At-Large 9 Representatives Gonzalez Liliana 04/19/2016 02/28/2019 Seat Title At-Large 10 Representatives Oleas Natalie 03/15/2016 02/28/2018 Seat Title At-Large 11 Representatives 02/28/2018 Vacant Seat Seat Title At-Large 12 Representatives 02/28/2018 Vacant Seat Seat Title At-Large 13 Representatives 02/28/2017 Vacant Seat Seat Title At-Large 14 Representatives 02/28/2017 Vacant Seat Seat Title At-Large 15 Representatives 02/28/2017 Vacant Seat Seat Title At-Large Alternate Representatives 02/28/2016 Vacant Seat ------------------------------------------------------------------------------------------------------------------- Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=23&Re... 2 of 2 5/18/2016 1:15 PM 56 INTERNAL OPERATIONS COMMITTEE 8. Meeting Date:05/23/2016 Subject:PACE Financing Submitted For: John Kopchik, Director, Conservation & Development Department Department:Conservation & Development Referral No.: 16/12 Referral Name: PACE Financing Presenter: Jason Crapo, Conservation & Development Department Contact: Referral History: The topic of PACE Financing is an ongoing referral to the Internal Operations Committee. This is a status report. Referral Update: General Background on PACE Financing California law allows cities, counties, and other authorized public agencies to establish voluntary financing districts to facilitate energy and water efficiency improvements to existing residential and commercial properties. Such financing is commonly referred to as Property Assessed Clean Energy (PACE) financing. Once established, property owners within the boundaries of such a district can voluntarily choose to enter into a contractual assessment and borrow funds from the district to make energy efficiency improvements to private property. The assessment is then repaid in installments on the property tax bill. If the property owner were to default on their property taxes, the Treasurer-Tax Collector would have the authority to foreclose on the property to collect payment. Over the past few years, several PACE financing providers have expressed interest in establishing PACE financing districts and offering PACE loans to property owners in Contra Costa County. Such financing districts would not be formed or operated by the County, but the establishment of such financing districts requires a resolution of approval by the Board of Supervisors. For most current PACE programs, the sponsoring public agency is a joint powers authority (JPA), which forms the financing district and is responsible for its administration. In such cases, the County would need to be a member of the JPA in order for the PACE program to operate within the County’s jurisdiction. Benefits and Risks of PACE PACE financing has the potential to generate both environmental and economic benefits to County residents, and is consistent with County policy objectives to improve energy efficiency 57 and reduce greenhouse gas emissions. Improved energy efficiency on private property reduces greenhouse gas emissions and the associated negative impacts of climate change, consistent with the County’s Climate Action Plan. Construction of energy and water efficiency improvements on private property also stimulates the local economy, expanding employment and increasing tax revenue for the County. However, PACE financing also involves risks to property owners and the County. PACE financing is a complex financial product, similar in many ways to a mortgage or a home equity line of credit. The contractual terms of PACE loans are complicated, and can be difficult to understand. Therefore, as with mortgages and other complex financial products, there is a risk that consumers may not fully understand the products they are buying, potentially resulting in the purchase of a loan that is not in the best interest of the consumer. The federal government has long recognized the risks associated with residential lending products and has regulated the mortgage industry for many years in an effort to protect consumers from such risks. Still, the complexities of mortgage lending have resulted in numerous law suits involving lenders, consumers, and public agencies. These factors contributed to the decision by Congress to enhance consumer protections for borrowers through the creation of the federal Consumer Protection Bureau, established by the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (Dodd-Frank). Dodd-Frank and other federal regulations include provisions requiring mortgage lenders to provide various financial disclosures to potential borrowers and verify that borrowers have a reasonable ability to repay loans they are seeking. In practice, this means mortgage lenders verify borrowers’ income and review borrowers’ credit reports and tax returns. PACE lending has no such statutory or regulatory requirements. The lack of consumer protection regulation associated with PACE makes it easier for borrowers to obtain PACE financing compared to obtaining a mortgage, but it also increases the risk that consumers will enter into PACE loans they do not understand or do not have the ability to repay. PACE not only shares the risks to consumers associated with other complex financial products, but also has additional risks to consumers resulting from regulatory intervention by the federal government to discourage the use of PACE financing. In 2010, the Federal Housing Financing Agency (FHFA), the federal agency that regulates the mortgage industry, took actions to prevent Fannie Mae and Freddie Mac from purchasing mortgages for properties with PACE liens. This negatively impacts consumers, resulting in circumstances where home owners have been forced to pay off their PACE loans in order to sell their home or refinance their existing mortgage. The risks for consumers associated with PACE financing also result in risks for the County. Although the County does not directly operate PACE programs, the Board of Supervisors must authorize the operation of PACE programs within the County’s jurisdiction. Therefore, the County is at risk of being named in law suits that may arise from the impacts PACE financing programs have on consumers. To facilitate the environmental and economic benefits of PACE financing while also managing the risks such programs represent to home owners and the County, the County has established policies to that require PACE programs operating within the County’s jurisdiction to implement measures that protect consumers and the County from the risks associated with PACE. 58 Prior Actions by the County On June 16, 2015, the Board of Supervisors (the Board) approved the recommendation of the Internal Operations Committee to direct the Department of Conservation and Development (DCD) to establish an application process and accept applications from PACE providers to operate within the unincorporated area of the County. The Board also approved the form of an Operating Agreement the County would require PACE providers to enter into with the County as a condition of operations. The purpose of the Operating Agreement is to enable PACE programs to operate within the County’s jurisdiction while also establishing terms and conditions to protect the County and home owners from the risks associated with PACE programs. The Operating Agreement was prepared by County Counsel, with extensive input from the CAO, Treasurer-Tax Collector, Auditor Controller and DCD. The Operating Agreement addresses the risks associated with PACE financing through three mechanisms: Disclosure of risks and costs to consumers1. Indemnification of the County from legal claims2. Participation of PACE programs in the State’s PACE Loss Reserve Program3. Disclosure requirements in the County’s PACE Operating Agreement are designed to help property owners understand the terms of PACE loans so they can act as informed consumers. Although the County’s PACE disclosure requirements are much less rigorous than the disclosure requirements associated with mortgages, they assure that consumers receive basic financial information about the terms of PACE loans, and information about the potential impacts to consumers associated with FHFA’s regulation of PACE. AB 2693 was introduced in February in response to growing concern about misinformed or uninformed PACE consumers. The legislation, as currently amended, would add consumer protections by placing limits on the amounts of PACE loans, and establishing uniform underwriting criteria and financial disclosures, much like what the County requires in its PACE Operating Agreement. Indemnification is the primary means by which the Operating Agreement protects the County from risks associated with PACE financing. Although the County is not involved in the operation of PACE programs, some property owners and other interested parties may mistakenly perceive PACE to be a County program. This perception could result from the fact that the Board of Supervisors must give approval for PACE programs to operate within the County’s jurisdiction. The perception that the County is partially responsible for the operation of PACE programs could expose the County to potential legal claims. Therefore, the Operating Agreement requires PACE providers to fully indemnify and defend the County from any and all claims resulting from PACE programs. Participation of PACE programs in the State’s PACE Loss Reserve Program, operated by a division of the State Treasurer’s Office, is required in the County’s Operating Agreement as a best practice designed to mitigate risks to mortgage lenders associated with PACE programs. 59 Current Status of PACE within the County’s Jurisdiction Following the Board’s direction in June 2015 that County staff establish a PACE application process, DCD received applications from two PACE financing programs in July 2015: HERO and CaliforniaFirst. County staff proceeded to review the application materials submitted and negotiate Operating Agreements with both programs. On November 17, 2015, the Board approval an Operating Agreement with the Western Riverside Council of Governments (WRCOG), the joint powers authority (JPA) responsible for the HERO program, and adopted a Resolution authorizing the HERO program to operate within the unincorporated area of the County. All legal documents associated with this action have been fully executed by the County and WRCOG. WRCOG has since initiated a court proceeding to legally validate the operation of the HERO program within the County. In April 2016, WRCOG informed County staff that the HERO program would become operational in the unincorporated area of the County within “a few weeks.” The County has not concluded an Operating Agreement with the California Statewide Communities Development Authority (CSCDA), the JPA responsible for the CaliforniaFirst program. Unlike WRCOG, CSCDA has not agreed to the indemnification and insurance provisions in the County’s PACE Operating Agreement. The alternative provisions proposed by CSCDA would expose the County to unnecessary risk, and therefore staff has not recommended the Board approve an Operating Agreement with CSCDA. Recommendation(s)/Next Step(s): ACCEPT status report on the implementation of Property Assessed Clean Energy financing in the County unincorporated area. Fiscal Impact (if any): No fiscal impact associated with accepting this report. Attachments No file(s) attached. 60