HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 04252016 - Internal Ops Cte Min
INTERNAL OPERATIONS
COMMITTEE
April 25, 2016
11:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the March 28, 2016 IOC meeting.
(Julie DiMaggio Enea, IOC Staff)
4. INTERVIEW candidates for vacancies on the Treasury Oversight Committee: the Board
of Supervisors Representative seat and the Public No. 3 seat, for four-year terms ending
April 30, 2020, and determine recommendations for Board of Supervisors consideration.
(Russell Watts, Treasurer-Tax Collector)
5. CONSIDER approving recommendations from the Fish & Wildlife Committee for the
allocation of 2016 Fish and Wildlife Propagation Fund grant funds for six projects
totaling $22,450. (Maureen Parkes, Conservation and Development Department)
6. REVIEW applications for the pending vacant seats on the Retirement Board, Planning
Commission, and Contra Costa County Fire Protection District Advisory Fire
Commission, and provide direction to staff. (Julie DiMaggio Enea, IOC Staff)
7.The next meeting is currently scheduled for May 23, 2016.
8.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
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during normal business hours. Staff reports related to items on the agenda are also accessible on
line at www.co.contra-costa.ca.us.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:04/25/2016
Subject:RECORD OF ACTION FOR THE MARCH 28, 2016 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the March 28, 2016 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the March 28, 2016 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
DRAFT Record of Action for 3-28-16 IOC Meeting
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INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
March 28, 2016
Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair
Present: John Gioia, Chair; Candace Andersen, Vice Chair
Staff
Present:
Julie DiMaggio Enea, Staff
Attendees:Theresa Speiker, Chief Asst. CAO; Alan Smith; Chad Godoy, Contra Costa Agricultural Commissioner;
Katherine Braden; Linda Rodgers; Betsy Burkhart, Media & Communications Director; Jessica Hudson,
County Librarian; Greg Enholm; Diana Oyler, Public Works Fiscal; Joe Yee, Deputy PW Director;
Carlos Velasquez, Fleet Svcs Manager; Mary Ann Huisington; Jami Napier, Senior Deputy CAO - CoB;
Gail McPartland, County Library; Brooke Converse, County Library; Mackenzie Chaveler; Peter
Wilson; Barbara Riveira, CAO; Julie Linford; Lisa Kirk; Camilla Rand, EHSD; Christine Reick,
EHSD; Kathleen Gilcrest; Beth Ward, Animal Services Director; Arturo Castillo, Animal Services
Dept; Ajit Kaushal; Arnold Fitzpatrick, Jr.; Lindy Lavendar, District IV Supervisor's Office; Renee
Zeimer; Mary Ann Smith
1.Introductions
Chair Gioia convened the meeting at 11:00 a.m. and self-introductions were made by
attendees.
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
No members of the public requested to speak during the general public comment
period.
3.RECEIVE and APPROVE the Record of Action for the February 29, 2016 IOC meeting.
The Committee approved the Record of Action for the February 29, 2016 IOC
meeting as presented.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
4.ACCEPT 2014/15 annual report from the Public Works Director on the Internal Services
Fund for the County's Vehicle Fleet and identify low-mileage vehicles.
Deputy Public Works Director Joe Yee presented the report highlights:
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Deputy Public Works Director Joe Yee presented the report highlights:
Only two low-mileage vehicles were identified, as compared to nine last year.
Public Works will reassign or make the vehicles available through their
department vehicle pool to increase utilization.
44 hybrid vehicles were purchased.
Fleet Services added a mobile repair van to its array of services. The mobile
repair van saves customer time in ferrying vehicles, keeps the vehicles in service
longer.
Continues to install GPS telematic devices in the vehicles to track engine
performance, location, vehicle speed, and idling time. The devices also qualify
the vehicles for the for State's continuous smog testing pilot program, making
those vehicles exempt from the biennial smog testing requirement, which saves
the County time and money. For those vehicles not equipped with telematic
devices, Public Works is now certified to perform its own smog testing.
Fleet Services Manager Carlos Velasquez reported that 75% of the fleet staff are now
ASE (Automotive Service Excellence) Blue Seal-certified, which has increased
technical competency and employee morale. He also commented that the County
leverages purchasing incentives to lower the County cost for purchasing hybrid
vehicles.
Supervisor Gioia asked about the apparent spike in new vehicle purchases. Mr.
Velasquez confirmed that new purchases would continue to be high this year and
begin to drop next year, due to the purchasing cycle. He clarified that the average life
span for sedans is 100,000 miles; however, patrol vehicles are depreciated over three
years vs. a non-patrol sedan, which is depreciated over seven years.
The Committee accepted the report as presented and directed IOC staff to forward
the report to the Board of Supervisors on Consent.
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
5.The policy is going to be put into an Administrative Bulletin format, and made available
to all employees. The Target Solutions training modules and intranet site with guidelines
for use and other resources is expected to be ready for use by September 1, 2016,
allowing the policy to go into full effect before the end of the year.
OCM Director Betsy Burkhart presented the status report. She indicated that she
expects that the social media policy approved by the Board in 2014 will be fully
implemented by September 1, upon completion of staff training. She commented that
the social media landscape continues to change rapidly and new issues continue to
emerge, such as policies on social media records, and the existence of multiple
department accounts, and unverified accounts.
Supervisor Andersen Ms. Burkhart to investigate if the County could obtain full
access/privileges to NextDoor, which usually is limited only to residents.
Ms. Burkhart commented that departments are adept at publishing their own
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Ms. Burkhart commented that departments are adept at publishing their own
information but not as adept at monitoring and handling what is said about them on
social media sites. She is going to demo products that might be implemented
countywide. She also observed that the old news cycles no longer exist; in an
emergency, the expectation is that information will be immediately available via
social media, not just available during the next news cycle, e.g. the 5 o'clock news.
She reported that the County has developed a new intranet site on the same system as
the internet site, Civics Plus.
The Committee accepted the report.
6.ACCEPT report from the Animal Services Director on the Animal Benefit Fund;1.
CONSIDER recommendations of the Animal Services Director and PROVIDE
direction to staff regarding next steps:
2.
authorize the CCCAS Director to accept any monetary donation, gift, bequest, or
devise made to or in favor of the Contra Costa County Animal Services Department
as allowed under Government Code section 25355 (NOTE: County policy requires
Department Heads to notify the CAO regarding donations exceeding $1,000 and
obtain Board of Supervisors approval for donations exceeding $10,000),
approve the continued use of the Animal Benefit Fund,
establish new programs that receive assistance under that Fund,
authorize the CCCASD Director to solicit donations for the benefit of shelter
animals, and
require the CCCAS Director to provide an annual report to the I/O Committee.
Animal Services Director Beth Ward presented the staff report.
Supervisor Gioia cautioned Ms. Ward about expanding the donation program in a
way that does not increase demands on the department that cannot be met. Ms. Ward
said she was hopeful that expanding the donation program would also lead to new
grant opportunities and increased revenues.
The following individuals commented in support of the recommendations: Peter
Wilson (statement attached), Linda Rodgers (statement attached), Lisa Kirk, and
Julie Linford.
Supervisor Gioia commented that the County's resources are limited and that we do
not fully recover our costs to provide contract city services.
The Committee accepted the report, approved the recommendations, and directed
staff to schedule the matter for discussion at a future Board of Supervisors meeting.
The Committee will recommend that authority be delegated to the Animal Services
Director to accept any monetary donations and that she be required to report
annually to the Board identifying the donations that were accepted. The Committee
will not recommend any changes to purchasing or contracting authority, but will rely
on the County's existing policies and procedures for purchasing and contracting.
AYE: Chair John Gioia, Vice Chair Candace Andersen
DRAFT
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Passed
7.Accept follow-up report on questions and information previously requested by the
IOC.
1.
Maintain the Airport Land Use Commission and Aviation Advisory Committee as
separate bodies.
2.
Approve for Board of Supervisors consideration the revised mission statement and
work program, delineation of powers, duties, membership, meeting plan and
staffing for the Agricultural Task Force.
3.
Maintain the Hazardous Materials Commission and the Public and Environmental
Health Advisory Board (PEHAB) as separate bodies and direct the Health Services
Department to report back to the IOC in 60 days with recommendations for
revitalizing the PEHAB.
4.
Allow the Library Commission to sunset, as scheduled, on June 30, 2016, or
rewrite the Commission bylaws to reduce the size of the membership and/or the
frequency of the meetings and restructure their charge/duties.
5.
Terry Speiker presented the report and recommendations on the Aviation Advisory
Commission (AAC), the Advisory Council on Aging, the Commission for Women,
and the Emergency Medical Care Committee.
Camilla Rand presented the report and recommendations on the Economic
Opportunity Council. EOC members Ajit Kaushal and Renee Zeimer commented that
the EOC was not aware that it was being reviewed, and is being characterized as
problematic instead of progressive and hardworking. Mr. Kaushal asked to make a
presentation to the IOC regarding the EOC's activities. Supervisor Gioia responded
that he didn't see a need for a separate EOC presentation, and that this information
will be shared with the EOC and the Board of Supervisors. Ms. Rand commented that
she referenced the triennial review process in a prior director's report to the EOC.
Agricultural Commissioner Chad Godoy presented the report and recommendations
on the Agricultural Task Force.
Supervisor Gioia proposed that the PEHAB should transition to an environmental
sustainability committee staffed by the County's Sustainability Coordinator
(Department of Conservation and Development).
County Librarian Jessica Hudson presented the report and recommendations on the
County Library Commission. The following individuals commented on this issue:
Alan Smith (statement attached), Greg Enholm (statement attached), Peter Wilson
(statement attached), Judy Waterson, and Katherine Braden.
Following is a summary of the Committee's actions:
The Committee concurred that the ALUC and the AAC should be maintained as
separate advisory bodies.
The Committee accepted the report and directed staff to return with final
recommendations for reconfiguring the Advisory Council on Aging and
revising the bylaws, if necessary.
The Committee approved the revised mission statement, work program,
DRAFT
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delineation of powers, duties membership, meeting plan and staffing for the
Agricultural Task Force and directed staff to forward those recommendations to
the Board of Supervisors.
The Committee accepted the report on the EOC. No further action is necessary.
The Committee accepted the report on the Commission for Women and
proposed that the Commission be reconfigured, via attrition from "5 District
seats, 15 At Large seats, and 1 Alternate" to 10 District seats, 10 At Large seats,
and 1 Alternate". The Committee directed staff to propose this change to the
Commission for Women, receive comments, and present the recommendation to
the Board of Supervisors.
The Committee accepted the report on the Emergency Medical Care Committee.
No further action is necessary.
The Committee decided that the Hazardous Materials Commission should be
maintained in its current form, and the PEHAB should be transitioned to an
environmental sustainability committee staffed by the County's Sustainability
Coordinator (Department of Conservation and Development).
The Committee directed staff to request of the Board of Supervisors a six-month
postponement, through December 31, 2016, of the expiration of the County
Library Commission, and directed the County Librarian to consult with the city
managers and the Commission regarding how the Commission size can be
reduced and reconfigured to be more efficient, and report back to the IOC.
Supervisor Gioia left the meeting at this point.
Terry Speiker advised that Phase 2 of the Triennial Review would be presented to the
IOC in the fall, and that the Advisory Body training and updated handbook for
appointees will be put on line beginning in May 2016..
AYE: Chair John Gioia, Vice Chair Candace Andersen
Passed
8.The next meeting is currently scheduled for April 25, 2016.
9.Adjourn
Vice Chair Andersen adjourned the meeting at 12:30 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
DRAFT
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INTERNAL OPERATIONS COMMITTEE 4.
Meeting Date:04/25/2016
Subject:NOMINATIONS TO THE TREASURY OVERSIGHT COMMITTEE
Submitted For: Russell Watts, Treasurer-Tax Collector
Department:Treasurer-Tax Collector
Referral No.: IOC 16/5
Referral Name: Advisory Body Recruitment
Presenter: Russell Watts, Treasurer-Tax Collector Contact: Russell Watts 925.957.2801
Referral History:
In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that
applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a
Board Committee. The IOC made a determination that it would conduct interviews for At Large
seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest
Management Advisory Committee, Planning Commission, Treasury Oversight Board, Airport
Land Use Commission, Aviation Advisory Committee and the Fish & Wildlife Committee; and
that screening and nomination fill At Large seats on all other eligible bodies would be delegated
each body or a subcommittee thereof.
The purpose of the TOC is to review the County's investment policy; regularly monitor the
County Investment Pool's performance; and report on the pool's performance to the Board of
Supervisors.
The TOC is composed of two ex-officio and seven appointed members: the County Treasurer; the
Auditor-Controller; one representative appointed by the Board of Supervisors; the County
Superintendent of Schools or designee; one representative selected by a majority of the presiding
officers of the governing bodies of the school districts and the community college district in the
county; one representative selected by a majority of the presiding officers of the legislative bodies
of the special districts in the county that are required or authorized to deposit funds in the County
Treasury; three members of the public, a majority of whom shall have expertise in, or an
academic background in, public finance and who shall be economically diverse and bipartisan in
political registration.
Referral Update:
On April 30, 2016, the terms of the Board of Supervisors Representative seat and the Public #3
seat will expire. A two week recruitment was conducted and three applications were received:
Don Bouchet (incumbent, Concord)
Dan Heinrich (incumbent, Danville)
Julian Metcalf (El Cerrito)
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The three applicants were invited to interview with the IOC today. Mr. Bouchet and Mr. Metcalf
confirmed that they will attend today's meeting. Mr. Heinrich has a previous commitment and
will be unable to attend today's meeting.
Recommendation(s)/Next Step(s):
INTERVIEW candidates for vacancies on the Treasury Oversight Committee: the Board of
Supervisors Representative seat and the Public No. 3 seat, for four-year terms ending April 30,
2020, and determine recommendations for Board of Supervisors consideration.
Fiscal Impact (if any):
No fiscal impact.
Attachments
Media Release_Treasury Oversight Committee Vacancies
Candidate Application_Don Bouchet_ TOC
Candidate Application_Dan Heinrich_TOC
Candidate Application_Julian Metcalf_TOC
Treasury Oversight Committee Roster_April 2016
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Contra Costa County
Treasurer-Tax Collector’s Office ● 625 Court Street ● Martinez, CA 94553 ● www.cctax.us
Media Release
FOR IMMEDIATE RELEASE Contact: Russell Watts
Wednesday 17, 2016 Phone: (925) 957-2888
Email: russell.watts@tax.cccounty.us
WOULD YOU LIKE TO SERVE ON THE COUNTY’S TREASURY
OVERSIGHT COMMITTEE?
The Contra Costa County Board of Supervisors is seeking individuals with sound knowledge and experience in
the field of public and private finance, to serve on the Treasury Oversight Committee (Committee). To be
considered, candidates must be County residents, and may not be employed by an entity that has contributed to
the reelection campaign of the County Treasurer or a member of the Board of Supervisors in the previous three
years, may not directly or indirectly raise money for the County Treasurer or a member of the Board of
Supervisors while a member of the Committee, and may not secure employment with bond underwriters, bond
counsel, security brokerages or dealers or with financial services firms for three years after leaving the
Committee.
The Committee meets quarterly on the third Tuesday of the month at 3:00 p.m. at 625 Court St, Room B001,
Martinez, CA 94553, for approximately one hour. Its duties include reviewing and monitoring the County
Treasurer’s annual investment policy, and ensuring an annual audit is conducted to determine the County
Treasurer’s compliance with Government Code §§27130-27137. The annual audits, meeting agendas and
minutes of the Committee are available online. Members of the Committee receive no compensation for their
service. The Board of Supervisors will appoint to fill two vacancies for a four-year term ending on April 30, 2020.
The new appointees will fill the seats of either the Representative of the Board or a Public Member At-Large.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 335-1900 or by
clicking on the following link: Application Form. Applications should be returned to the Clerk of the Board of
Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday, March 4, 2016 by 5 p.m. More information about the Treasury Oversight Committee can be obtained by
calling Russell Watts at (925) 975-2888 or visiting the Treasurer-Tax Collector’s website at http://www.cctax.us.
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Contra Costa County Roster Maddy Book Home
Appointment Date Term Expiration Resignation Date Status
Seat Title
County Superintendent of Schools
Representatives
Clark Bill 04/24/2012 04/30/2016
Seat Title
County, School Dist. & Comm. College Dist.
Representatives
Anderson Scott 08/18/2015 04/30/2016
Seat Title
Districts, Special
Representatives
Granzella Alfred M 04/22/2014 04/30/2018
Seat Title
Member of Board of Supervisors Representative
Representatives
Bouchet Donald L 04/17/2012 04/30/2016
Seat Title
Public 1
Representatives
Hatfield Jerome E 04/22/2014 04/30/2018
Seat Title
Public 2
Representatives
Grubb Edgar H 04/22/2014 04/30/2018
Seat Title
Public 3
Representatives
Heinrich Dan 04/17/2012 04/30/2016
-------------------------------------------------------------------------------------------------------------------
Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=85&Re...
1 of 1 4/11/2016 11:49 AM
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INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:04/25/2016
Subject:ALLOCATION OF FISH & WILDLIFE PROPAGATION FUNDS
Submitted For: John Kopchik, Director, Conservation & Development Department
Department:Conservation & Development
Referral No.: IOC 16/6
Referral Name: Allocation of Propagation Funds by the Fish and Wildlife Committee
Presenter: Maureen Parkes, Conservation &
Development Dept
Contact: Maureen Parkes
925.674.7831
Referral History:
On November 22, 2010, the IOC received a status report from Department of Conservation and
Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife
Committee (FWC). The IOC accepted the report along with the recommended modifications to
improve the grant process in the future. The modifications included (1) updating the FWC
Conflict of Interest Code, which was accomplished, and; (2) having the IOC conduct a
preliminary review of annual FWC grant recommendations prior to Board of Supervisors review,
which is now a standing referral to the IOC.
Referral Update:
Attached is a memo describing the outreach and selection process and criteria, and transmitting
the grant funding recommendations of the County's Fish & Wildlife Committee for six projects.
The Fish & Wildlife Committee exercised care in limiting allocations to the direct costs of each
project for activities that protect, conserve, propagate, and preserve fish and wildlife. The grant
matrix at the back of the transmittal shows each project in summary form, including the amount
requested vs. the proposed allocation, the rationale for the FWC's decision, and any limitations on
the use of the funds.
Recommendation(s)/Next Step(s):
APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2016 Fish
and Wildlife Propagation Fund grant funds for six projects totaling $22,450.
Fiscal Impact (if any):
The recommendation will have no impact on the County General Fund. The FWC is proposing to
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The recommendation will have no impact on the County General Fund. The FWC is proposing to
allocate $ 22,449.51 of the $38,437.50 propagation funds available as of January 14, 2016. Fish
and wildlife propagation funds are restricted to costs for the protection, conservation, propagation,
and preservation of fish and wildlife, pursuant to Fish and Game Code section 13100, and are
budgeted in the Fish and Game Fund (110200).
Attachments
Proposed 2016 Allocation of Fish & Wildlife Propagation Funds
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Page 2 of 3
FWC Grant Program
The Board has charged the FWC with coordinating a process by which fine money could be appropriately
“expended for the protection, conservation, propagation, and preservation of fish and wildlife” [Fish and
Game Code 13100]. Since 1996, the FWC has implemented a structured process for reviewing funding
requests. The FWC developed a grant application packet (attached), which includes a cover letter to
explain the grant process and funding priorities, an application to solicit relevant information about the
project, and a copy of the expenditure criteria established by California law for the Fish and Wildlife
Propagation Fund.
The FWC continued the third year of expanded outreach to schools with the intent to fund high value,
low-cost public education projects related to the scientific principles of fish and wildlife conservation.
In August 2015, the application packet was sent to the Fish and Wildlife Committee mailing list, the
Contra Costa Watershed Forum mailing list; and the Contra Costa County Office of Education, Contra
Costa College, Diablo Valley College and Los Medanos College for distribution to interested teachers
and programs that would benefit from the grant program. It was posted on the California Regional
Environmental Education Community (CREEC) website and was spotlighted in their Fall Newsletter.
Joan Morris wrote a short article in the Contra Costa Times regarding the availability of the grant
application packet. A press release was distributed to local and regional media outlets regarding the
availability of the grant application packet and CCTV publicized it on the CountyNet Bulletin Board
which reaches 350,000+ homes in the County. It was also made available on the Committee’s website
and to anyone who requested a copy.
FWC Grant Review Process in 2016
A total of 16 applications requesting a total of $176,156.76 were received during the application period,
which ended January 6, 2016.
The Fish and Wildlife Committee discussed the funding of the applications at its January and February
meetings. Some applicants came to FWC meetings to talk about their applications during public comment
opportunities. The FWC acknowledged the hard work that went into all of the applications received and
appreciates the commitment of applicants to improving the resources of the County.
II. Recommendation of Funding on Grants for 2016
At the February 17, 2016 meeting, the FWC recommended funding for six (6) proposed projects. Projects
recommended for funding total $22,449.51 and are geographically located across the County. More details
are provided on the attached grant recommendations chart, which provides information on all of the
applications. The specific FWC recommendations and the vote of the FWC on these recommendations
are listed on Page 3. Members in attendance and voting on these items were: Susan Heckly (District II),
Clark Dawson (District III), Brett Morris (District IV), Daniel Pellegrini (District V), Rhonda Gehlke (At-
large), Kathleen Jennings (At-large), Scott Stephan (At-large) and Derek Jansen (At-large Alternate).
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Page 3 of 3
All recommendations are for full funding of the project as proposed unless noted otherwise.
FWC Recommendations:
1) Appropriate $4,500.00 to Mt. View Sanitary District (MVSD) and Mount Diablo Audubon Society
for their “McNabney Marsh Nesting Raft” project. The project will protect migratory bird nests,
eggs, and chicks from flooding/drowning in McNabney Marsh. Partial funding is recommended for
three nesting rafts. [8 ayes/0 noes]
2) Appropriate $975.00 to Worth a Dam for their A.L.L.A.B.O.A.R.D. (A little learning about beaver
operations and riparian dwellers) project. The project will be a fun ecosystem engineer teaching
activity at the 9th Annual Beaver Festival in Martinez that will teach children about habitat, food
chain and species abundance. Children will earn charms by understanding how beaver behaviors
affect various species (dragonfly, turtle, frog, salmon, egret and otter). [8 ayes/0 noes]
3) Appropriate $7,567.51 to the Lindsay Wildlife Museum for their “Investing in Wildlife
Rehabilitation” project. Partial funding is recommended and may only be used to purchase a gas
sterilizer. Having a gas sterilizer on site will help create greater efficiencies in the wildlife hospital
and allow them to treat patients using fewer resources. [8 ayes/0 noes]
4) Appropriate $3,000.00 to the Contra Costa County Flood Control and Water Conservation District
for components of hosting and printing materials for the 5th Quadrennial Contra Costa County
Creek and Watershed Symposium. [8 ayes/0 noes]
5) Appropriate $4,975.00 to Urban Tilth for their “Basins of Relations” program which trains young
people from West Contra Costa County to become stewards of their watersheds, communities, and
the creeks that run through them. Partial funding is recommended and may only be used for
equipment and supplies. [8 ayes/0 noes]
6) Appropriate $1,432.00 to Tri-Valley Fishers for “Trout in the Classroom Program – New
Classroom Aquarium Systems” project which will provide equipment to four new classrooms. [8
ayes/0 noes]
7) Further, the FWC also recommended that within a year of grant funding approval, or within one
month of project completion, whichever comes sooner, recipients must submit a final project report
which includes invoices and receipts documenting how funds were spent and the results of the
project. Details will be outlined in the grant award packet provided to all successful applicants. [8
ayes/0 noes]
Please contact Maureen Parkes at 925-674-7831 or Abigail Fateman at 925-674-7820 with any questions.
Attachments:
• Grant application packet for Fish and Wildlife Propagation Funds
• Chart summarizing the applications and recommendations
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Page 1
Contra
Costa
County
August 27, 2015
Dear Fish and Wildlife Propagation Fund Grant Applicants:
The Contra Costa County Fish and Wildlife Committee is pleased to announce that completed funding
applications are now being accepted for consideration for the Contra Costa County Fish and Wildlife Propagation
Fund (Fund). All application materials and guidelines are attached. Proposals must be received by 5:00 p.m. on
Wednesday, January 6, 2016 (a postmark of January 6, 2016, does not satisfy the submission deadline). Proposals
may be emailed or mailed. Any applications that are received after the due date or without a signature will not be
considered. The recommendations of the Fish and Wildlife Committee will be forwarded to the Contra Costa
County Board of Supervisors, which maintains final decision-making authority for expenditures from the Fund.
The Contra Costa County Fish and Wildlife Propagation Fund is entirely supported by fine revenues resulting
from violations of the Fish and Game Code and Title 14 of the California Code of Regulations in Contra Costa
County (County). Projects awarded from the Fund must benefit the fish and wildlife resources of the County and
must meet the requirements of Section 13103 of the Fish and Game Code (attached). All applications that satisfy
the requirements listed in the funding application directions will be considered.
The Fish and Wildlife Committee strongly encourages applications related to:
• improving habitat
• scientific research
• public education
In addition, the Fish and Wildlife Committee wishes to fund one or more projects that increase collaboration with
law enforcement agencies, the court, and community cultural organizations on enforcement issues and education
focusing on communities that may be unaware of local fish and game laws. Projects that provide multilingual
signage and educational materials are encouraged.
The Fish and Wildlife Committee generally does not recommend funding for operating costs and overhead, such
as benefits or utilities. If an hourly rate is listed, costs need to be itemized separately (see grant guidelines for more
details).
The Committee expects to recommend awards to several applicants. However, it is possible that a particularly
excellent proposal will be recommended to receive a large portion of the total available funds. During the 2015
grant cycle a total of $61,155.02 was awarded to 11 projects. The awards ranged from $950 to $10,100. Successful
applicants may anticipate receiving notification of funding awards by the late spring or summer of 2016.
John Kopchik
Director
Aruna Bhat
Deputy Director
Jason Crapo
Deputy Director
Maureen Toms
Deputy Director
Department of
Conservation and
Development
30 Muir Road
Martinez, CA 94553
Phone: 1-855-323-2626
31
Page 2
The grant award funds will be disbursed on a cost reimbursement basis.* (See below for exceptions.) Within
a year of grant funding approval, or within one month of project completion, whichever comes sooner, recipients
must submit a final project report which includes invoices and receipts documenting how funds were spent and the
results of the project. Fish and Wildlife Propagation fund grants will be disbursed after receipt and approval of the
final project report. Details will be outlined in the grant packet to all successful applicants.
*Exception For Non-Profit Organizations That Can Demonstrate Financial Hardship: Private, non-profit
entities that can demonstrate that providing Fish and Wildlife Propagation grant funding on a cost reimbursement
basis will create a financial hardship and be detrimental to the operation of the program will be eligible to receive
up to ½ of the grant amount after the grant is awarded. The remaining amount of the grant will be disbursed after
the entity has submitted information including invoices and receipts documenting how the initial disbursement was
spent. Within a year of initial notification of the grant funding award (i.e. spring or summer of 2017), or within one
month of project completion, whichever comes sooner, the entity will be required to submit information including
invoices and receipts documenting how the second disbursement was spent, and provide a final project report
documenting the results of the project.
*Exception For Small Projects Under $1,000: Grant funding may be disbursed to private, non-profit entities
prior to the beginning of the project if the award is under $1,000 and the entity has provided documentation that
the project could only be initiated with advance funding. Within a year of grant funding, or within one month of
project completion, whichever comes sooner, recipients must submit a final project report which includes invoices
and receipts documenting how funds were spent and the results of the project.
The Committee appreciates your interest in this opportunity to improve the fish and wildlife resources in Contra
Costa County. Should you have any questions about the Fish and Wildlife Committee or this funding program,
please contact me at 925-674-7831 or maureen.parkes@dcd.cccounty.us.
Sincerely,
Maureen Parkes
Fish and Wildlife Committee Staff
32
Page 1 of 2
INSTRUCTIONS
What Must Be Included in Your Proposal (not to exceed 3 pages):
1) Signed Application Cover Page (see attached)
2) Description of the project for which funding is requested. Please include an explanation of:
• how this project will benefit the fish and wildlife of Contra Costa County
• how this project meets the requirements of Section 13103 of the Fish & Game Code (attached) which defines the
eligibility requirements for projects requesting funding from the Fish and Wildlife Propagation Fund. Indicate which
letter(s) of the Section 13103 is/are satisfied.
• If your proposal is eligible under Section 13103 (d), (h), (i), or (m), send a copy of your draft proposal a
minimum of 45 days prior to the final deadline to the attention of Scott Wilson, Regional Manager, CA
Department of Fish and Wildlife, 7329 Silverado Trail, Napa, CA 94558, to request a letter of support. (This
letter does not count toward your page limit)
*The Fish and Wildlife Committee wishes to be acknowledged for its financial support of the project. FWC or staff
review may be required prior to printing any written materials that receive funding. Please refer to the guidelines listed
below:
• Grant recipients agree to obtain advance written approval from the FWC of any communication/written material that
may reasonably be understood to represent the views of the FWC and to provide the FWC with reasonable opportunity
to review, comment and approve the communication/written material in advance.
Grant recipients may use the following standard language in making attributions for funding by the FWC:
• Attribution for full Grant funding: “This (research, publication, project, Web site, report, etc.) was funded by the Contra
Costa County Fish and Wildlife Committee.”
• Attribution for partial Grant funding: “This (research, publication, project, Web site, report, etc.) is funded in part by
the Contra Costa County Fish and Wildlife Committee.”
3) Project schedule - The project must be completed within a year from the date you receive notification of funding (by
Spring/Summer 2017).
4) Project budget (itemized). The Fish and Wildlife Committee generally does not recommend funding for operating costs and
overhead. Examples for these may include benefits such as health insurance, and operation costs such as electricity to run
an office. If an hourly rate is listed, overhead costs need to be itemized separately. The Committee generally gives
preferences to funding material expenses (e.g. purchase of equipment).
5) Annual budget for the applying organization (not itemized).
6) Statement describing the applying organization, listing the Board of Directors and officers of the organization, and listing all
affiliated organizations.
7) Statement describing the qualifications of the sponsoring organization and participating individuals for completing the
project.
8) List of individuals responsible for performing project and of individuals responsible for overseeing project.
9) Statement describing the status of permit approvals necessary to perform project (if applicable).
10) Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an exception for
a small project under $1,000. (This request does not count toward your page limit and is only required if requesting an
exception.)
Format:
• Your proposal packet, including cover sheet and any attachments must not exceed four single-sided pages or two
double-sided pages, 8.5 by 1 1 inches in size. Please use 11 point font or larger and ½ inch margins or larger on
your pages. If you are including a letter from the CA Department of Fish and Wildlife to demonstrate eligibility
under Section 13103 (d), (h), (i) or (m) of the Fish and Game Code, this will not be counted as part of your page
limit. Otherwise, if you submit more than 3 pages plus required cover sheet, your proposal may be disqualified
without review.
• Do not attach an additional cover letter, brochures, posters, publications, CDs, DVDs, large maps or yellow-sticky
paper (e.g. Post-ItTM).
• Your complete application packet including signature must arrive by 5:00 p.m. on Wednesday, January 6, 2016
(Pacific Standard Time) to be considered for funding. (Please note: A postmark of January 6, 2016 does not
satisfy the submission deadline. If submitted after the deadline, your proposal will be disqualified).
33
Page 2 of 2
Your complete application should be:
Emailed: maureen.parkes@dcd.cccounty.us
or
Mailed: Contra Costa County Fish & Wildlife Committee
c/o Contra Costa County Dept. of Conservation and Development
30 Muir Road
Martinez, CA 94553-4601
Attn: Maureen Parkes
If you wish to hand deliver, contact Maureen by email or at 925-674-7831.
Final Checklist Before You Submit Your Proposal:
Please note that your proposal will not be considered if you provide more materials than required below:
• Signed Cover page (your proposal will be disqualified if it does not have your original signature on the cover
page).
• 3 pages or less on your project description (any extra attachments such as a map and an organization budget will be
counted as one of the three page limit.)
• Letter from the CA Department of Fish and Wildlife only if your project is under Section 13103 (d), (h), (i), or (m)
of the Fish and Game Code. (This is not a part of the page limit listed above).
• Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an
exception for a small project under $1,000. (This is not a part of the page limit listed above and is only required if
requesting an exception).
If you have questions regarding the Contra Costa County Fish and Wildlife Propagation Fund grant process, please contact
Maureen Parkes: maureen.parkes@dcd.cccounty.us / (925) 674-7831.
34
(a) Public education relating to the scientific principles of fish and wildlife
conservation, consisting of supervised formal instruction carried out pursuant to a
planned curriculum and aids to education such as literature, audio and video
recordings, training models, and nature study facilities.
(b) Temporary emergency treatment and care of injured or orphaned wildlife.
(c) Temporary treatment and care of wildlife confiscated by the department as evidence.
(d) Breeding, raising, purchasing, or releasing fish or wildlife which are to be released
upon approval of the department pursuant to Sections 6400 and 6401 onto land or
into waters of local, state, or federal agencies or onto land or into waters open to the
public.
(e) Improvement of fish and wildlife habitat, including, but not limited to, construction
of fish screens, weirs, and ladders; drainage or other watershed improvements;
gravel and rock removal or placement; construction of irrigation and water
distribution systems; earthwork and grading; fencing; planting trees and other
vegetation management; and removal of barriers to the migration of fish and
wildlife.
(f) Construction, maintenance, and operation of public hatchery facilities.
(g) Purchase and maintain materials, supplies, or equipment for either the department's
ownership and use or the department's use in the normal performance of the
department's responsibilities.
(h) Predator control actions for the benefit of fish or wildlife following certification in
writing by the department that the proposed actions will significantly benefit a
particular wildlife species.
(i) Scientific fish and wildlife research conducted by institutions of higher learning,
qualified researchers, or governmental agencies, if approved by the department.
(j) Reasonable administrative costs, excluding the costs of audits required by Section
13104, for secretarial service, travel, and postage by the county fish and wildlife
commission when authorized by the county board of supervisors. For purposes of
this subdivision, "reasonable cost" means an amount which does not exceed 3
percent of the average amount received by the fund during the previous three-year
period, or three thousand dollars ($3,000) annually, whichever is greater, excluding
any funds carried over from a previous fiscal year.
(k) Contributions to a secret witness program for the purpose of facilitating enforcement
of this code and regulations adopted pursuant to this code.
(l) Costs incurred by the district attorney or city attorney in investigating and
prosecuting civil and criminal actions for violations of this code, as approved by the
department.
(m) Other expenditures, approved by the department, for the purpose of protecting,
conserving, propagating, and preserving fish and wildlife.
California Fish and Game Code Section 711.2. (a)
"For purposes of this code, unless the context otherwise requires, "wildlife" means and
includes all wild animals, birds, plants, fish, amphibians, reptiles, and related ecological
communities, including the habitat upon which the wildlife depends for its continued
viability ..."
California Fish and Game Code Section 13103.
Expenditures from the fish and wildlife propagation fund of any county may be
made only for the following purposes:
35
Office Use Only: Contra Costa County
2016 Fish and Wildlife Propagation Fund
Application Cover Page
Project title:
Organization/Individual applying:
(Organization type: please check one – government, non-profit, for-profit, other (explain)
Address:
Telephone: Fax:
E-mail:
Name and title of contact person:
One sentence summary of proposal:
Requested grant:
Proposal prepared by (name & title):
Signature (Typing your name does not count as a signature. If this section is empty, your proposal will not be considered):
________________________________________________ Signed on _______________
36
Grant Applications and Fish and Wildlife Committee Recommendations 2016
Page 1 of 4 4/15/2016
Organization Type of Org Project Title Type of
Project
Location of
the Project
Requested
Funding
Amount
Recommended
Funding Amount
Staff Summary of the Request FWC Rationale for Recommendation
A Montair Nature
Trail
non-profit Montair Nature
Trail Education
and Improvement
(a) public
education
Central
County
$975.00 $0.00 A request for grant funds to finalize and print a brochure to educate
students and the general public about the Montair Nature Trail which is
located immediately adjacent to the Montair Elementary School in Danville.
The brochure will also enhance support for the Montair Nature Trail
program which provides watershed improvements, vegetation
management, removal of wildlife migration barriers, enhancement of
wildlife migration corridors, creation of wildlife protections (bat and owl
boxes), and public education of their local ecological community.
Funding is not recommended due to the limited amount of
grant funds this year. The benefits of this proposed project
are limited compared to other proposals considered.
B KIDS for the BAY non-profit Watershed Action
Program
(a) public
education
(e) habitat
improvement
West County $5,000.00 $0.00 A request for grant funds to deliver the Watershed Action Project to 3rd,
4th and 5th grade students from low-income Richmond schools. The
Watershed Action Program will teach students about the scientific
principles of fish and wildlife conservation, as well as help to improve the
health of fish and wildlife habitats in Contra Costa County through
Environmental Action Projects.
Funding is not recommended due to the limited grant
funds available this year.
C SPAWNERS non-profit Monitoring Water
Quality in the San
Pablo Creek
Watershed
(a) public
education
(e) habitat
improvement
West County $3,825.00 $0.00 1. A request for grant funds to continue monitoring water quality and
benthic macroinvertebrates (BMI) in San Pablo Creek. Funds for the water
quality monitoring program would go toward an annual stipend for their
monitoring intern and purchasing monitoring supplies such as reagents.
2. A request for grant funds for their BMI program that will go toward
purchasing supplies as well as paying the Program Coordinator to run the
monthly events and write a final report after one year.
**Both programs will promote public education and work towards improved
water quality and habitat for native fish.
Funding is not recommended due to the limited grant
funds available this year.
D Mt. View Sanitary
District and Mount
Diablo Audubon
Society
MVSD:
government
MDAS: non-
profit
McNabney Marsh
Nesting Raft
Project
(e) habitat
improvement
Central
County
$6,000.00 $4,500.00 A request to partially fund a Nesting Raft Project that will protect migratory
bird nests, eggs, and chicks from flooding/drowning in McNabney Marsh.
The project meets the requirements of Section 13103 (e)
habitat improvement. Partial funding is recommended for
the construction of three rafts to protect migratory bird
nests, eggs, and chicks from flooding/drowning in
McNabney Marsh.
37
Grant Applications and Fish and Wildlife Committee Recommendations 2016
Page 2 of 4 4/15/2016
Organization Type of Org Project Title Type of
Project
Location of
the Project
Requested
Funding
Amount
Recommended
Funding Amount
Staff Summary of the Request FWC Rationale for Recommendation
E Worth a Dam non-profit A Bridge to Nature (a) public
education
Central
County
$3,000.00 $0.00 A request to partially fund a beaver/nature mural over Alhambra Creek in
Martinez. The mural will reflect the significant role the beavers have played
in Alhambra Creek from 2007-2015, and raise public awareness of the
urban ecosystem.
Funding is not recommended. The project does not meet
the requirements of Section 13103 (a).
F Worth a Dam non-profit A.L.L.A.B.O.A.R.D
. (A little learning
about beaver
operations and
riparian dwellers)
(a) public
education
Central
County
$975.00 $975.00 A request for grant funds to conduct a fun ecosystem engineer teaching
activity at the 9th Annual Beaver Festival in Martinez that will teach children
about habitat, food chain and species abundance. Children will earn
charms by understanding how beaver behaviors affect various species
(dragonfly, turtle, frog, salmon, egret and otter).
The project meets the requirements of Section 13103 (a)
public education and fulfills educational goals of the
Committee by providing funds to educate children with a
fun activity that will teach them about habitat, food chain
and species abundance.
G Lindsay Wildlife
Experience
non-profit Investing in
Wildlife
Rehabilitation
(a) public
education
(b) temporary
emergency
treatment and
care of injured
or orphaned
wildlife
Countywide $8,840.72 $7,567.51 A request for grant funds to purchase a gas sterilizer, ECG machine to
monitor patients and esophageal stethoscope amplifier and training CD to
enhance wildlife care.
The project meets the requirements of Section 13103 (b)
temporary emergency treatment and care of injured or
orphaned wildlife. Partial funding is recommended and
only to be used for the gas sterilizer. Staff currently drives
safety equipment to Sacramento to get sterilized, which is
a lengthy and expensive process. Having a gas sterilizer
on site will help create greater efficiencies in the wildlife
hospital and allow them to treat patients using fewer
resources.
H Mills College non-profit Ecology of Fear:
What Stresses
Out Wild
Mammals?
(a) public
education
(i) scientific
research
(m) other
expenditures
Countywide $10,308.04 $0.00 A request for grant funds for long-term tracking of stress responses of wild
California ground squirrels in Contra Costa County. This project will
capitalize on five years of data on two groups of California ground squirrels
(Otospermophilus beecheyi) to understand how stressors influence the
health and reproduction of a wild mammal.
Funding is not recommended. There were a limited
amount of grant funds this year and projects involving
scientific research were not recommended for funding.
I Contra Costa
County on behalf
of the Contra
Costa Watershed
Forum
government Contra Costa
County Creek and
Watershed
Symposium
(a) public
education
Countywide $3,000.00 $3,000.00 A request for grant funds for components of hosting and printing materials
for the 5th Quadrennial Contra Costa County Creek and Watershed
Symposium.
The project meets the requirements of Section 13103 (a)
public education. The Symposium is an educational and
inspirational event that draws local groups, community
members, representatives from the public and private
sectors interested in creek and watershed health together
to share information, problem solve and network.
J Earth Team non-profit Sustainable Youth
Watershed
Internships at
Pinole Creek and
Marsh Creek
(a) public
education
(e) habitat
improvement
West County
East County
$9,970.00 $0.00 A request for grant funds to provide two teams of 12 students each with
training in hands-on scientific riparian habitat monitoring and restoration
techniques while actively improving upland and creek corridor habitat along
two adopted locations along Pinole Creek and Marsh Creek and engaging
local residents in public outreach/education events.
Funding is not recommended due to the limited amount of
grant funds this year.
38
Grant Applications and Fish and Wildlife Committee Recommendations 2016
Page 3 of 4 4/15/2016
Organization Type of Org Project Title Type of
Project
Location of
the Project
Requested
Funding
Amount
Recommended
Funding Amount
Staff Summary of the Request FWC Rationale for Recommendation
K The Regional
Parks Foundation
non-profit Kids Healthy
Outdoors
Challenge Field
Trips
Transportation
(a) public
education
Countywide $10,000.00 $0.00 A request for grant funds to provide field trip transportation for the Kids
Healthy Outdoors Challenge Program which is a school year-based
environmental education curriculum for low-income East Bay 3rd graders.
Funding is not recommended due to the limited amount of
grant funds this year.
L Nomad Ecology,
LLC
for-profit Post-Fire floristic
research project of
the 2013 Morgan
Fire, Mount Diablo
(i) scientific
research
(m) other
expenditures
Central
County
$11,750.00 $0.00 A request for grant funds to conduct scientific research that will provide
baseline information of the post-fire flora of Mount Diablo as a result of the
2013 Morgan Fire; which will include sampling, data management and data
analysis, and preparation of a scientific journal article for publication. This
information will provide local land managers such as California State Parks,
East Bay Regional Park District, and Contra Costa Water District with
relevant post-fire plant species and vegetation community information to
help inform ecological management decisions; especially related to
recruitment of rare fire-following species, noxious weed establishment, and
recruitment of the foundational shrub layer.
Funding is not recommended. There were a limited
amount of grant funds this year and projects involving
scientific research were not recommended for funding.
M Urban Tilth non-profit 'Basins of
Relations'
Program
(a) public
education
(e) habitat
improvement
West County $89,831.00 $4,975.00 A request for grant funds to expand their Watershed Restoration
Technician training program beyond its initial rollout scope.
Urban Tilth’s 'Basins of Relations' program trains young people from West
Contra Costa County to become stewards of their watersheds,
communities, and the creeks that run through them.
The project meets the requirements of Section 13103 (a)
public education and (e) habitat improvement. The project
improves riparian habitat, provides construction and
erosion control measures and barriers to protect critical
oversummering pools for salmonids and other native fish,
and educates the public through community engagement
events. Partial funding is recommended and may only be
used for equipment and supplies.
N Tri-Valley Fly
Fishers
non-profit Trout in the
Classroom
Program - New
Classroom
Aquarium Systems
(a) public
education
(d) Breeding,
raising,
purchasing, or
releasing fish
or wildlife
East County $1,432.00 $1,432.00 A request for grant funds for the Trout in the Classroom Program to provide
equipment to four new classrooms. The program is coordinated by the CA
Dpt of Fish & Wildlife and provides students with the opportunity to witness
Rainbow Trout eggs hatch and develop in a classroom aquarium and
complete several lesson assignments and classroom activities related to
the fish, their development, habitat and environmental needs that make it
possible for the fish to survive.
The project meets the requirements of Section 13103 (a)
public education and (d) breeding, raising, purchasing, or
releasing fish or wildlife; and fulfills educational goals of
the Committee by providing funds to educate children with
several lesson assignments and classroom activities
related to the fish, their development, habitat and
environmental needs that make it possible for the fish to
survive.
39
Grant Applications and Fish and Wildlife Committee Recommendations 2016
Page 4 of 4 4/15/2016
Organization Type of Org Project Title Type of
Project
Location of
the Project
Requested
Funding
Amount
Recommended
Funding Amount
Staff Summary of the Request FWC Rationale for Recommendation
O Tri-Valley Fly
Fishers
non-profit Trout in the
Classroom
Program -
Temperature
Control
Improvement to
Aquarium Systems
(a) public
education
(d) Breeding,
raising,
purchasing, or
releasing fish
or wildlife
East County $950.00 $0.00 A request for grant funds for the Trout in the Classroom Program to
upgrade the cooling systems on existing aquariums already in classrooms.
Improvement of the temperature control will reduce the loss of eggs and
fish.
Funding is not recommended due to the limited amount of
grant funds this year.
P The Gardens at
Heather Farm
non-profit Watershed &
Wildlife in Contra
Costa County
(a) public
education
Central
County
$10,300.00 $0.00 A request for grant funds to design and deliver curriculum to educate
students about our local watershed and the wildlife that depends upon it.
Students will learn what they and their families can do to help keep our
watershed and wildlife healthy. The curriculum will be targeted at 3rd
through 6th graders. It will include hands-on learning experiences and
highlight the geographic boundaries and physical features of our local
watershed, as well as the ecological systems and how they are affected by
human behavior. Fifty classes will be provided to students throughout
Contra Costa County at no cost to the schools or students. They expect to
be able to reach about 1,500 students.
Funding is not recommended due to the limited amount of
grant funds this year.
$176,156.76 $22,449.51
$38,437.50
Subtotals by
Region
Requested
Funding
Amount
Percentage of
Total Amount
Requested
Recommended
Funding
Amount
Percentage of
Total Amount
Recommended
for Approval
East $7,367.00 4.18%$1,432.00 6.38%
West $103,641.00 58.83%$4,975.00 22.16%
Central $33,000.00 18.73%$5,475.00 24.39%
Countywide $32,148.76 18.25%$10,567.51 47.07%
TOTAL $176,156.76 100.00%$22,449.51 100.00%
Total Available Funds (as of January 14, 2016)
40
INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:04/25/2016
Subject:REVIEW OF ADVISORY FIRE, PLANNING COMMISSION, AND
RETIREMENT BOARD APPLICATIONS FOR MEMBERSHIP
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: 16/5
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea
925.335.1077
Referral History:
On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting
applicants for selected advisory bodies of the Board. This policy requires an open recruitment for
all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC
personally conduct interviews of applicants for At Large seats on several boards, committees, and
commissions including the Contra Costa County Planning Commission and the Contra Costa
County Fire Protection District Advisory Fire Commission.
On June 30, 2016, the terms for one Planning Commissioner and one Advisory Fire
Commissioner will expire. At the direction of the Internal Operations Committee, staff initiated a
six-week recruitment by issuing press releases (attached) on February 14th advertising the
vacancies with an application deadline of March 28th.
For advisory body vacancies, our standard advertising includes:
Posting a notice in the News Flash section of the homepage for the duration of the
nomination period.
Promoting with a recruitment announcement on CCTV’s CountyNet bulletin board
Emailing to area print/online publications, plus KCBS Radio and KKDV Radio.
Referral Update:
The recruitment garnered only one application for each body, from the incumbents:
Retirement Board
Scott Gordon (incumbent, Walnut Creek)
The Contra Costa County Employees' Retirement Association (CCCERA) is administered by the
Board of Retirement, an independent public entity responsible for general management of the
41
association. With assistance from qualified professionals in the pension industry, the Board adopts
regulations, policies and procedures that are relevant to CCCERA, for the purpose of benefiting
the members. CCCERA is also governed by the California Constitution and the regulations,
procedures and policies adopted by CCCERA’s Board. The Contra Costa County Board of
Supervisors may also adopt resolutions which affect member benefits, as permitted by the County
Employees’ Retirement Law of 1937.
The term of office for the vacant Board of Supervisors #4 seat is July 1, 2016 - June 30, 2019.
Planning Commission
Richard Clark (incumbent, Danville) The Planning Commission's powers and duties include:
Exercise all powers and duties prescribed by law (statute, ordinance or board order),
including consideration of matters referred to it by the zoning administrator except those
powers and duties specifically reserved or delegated to other divisions of the planning
agency;
Initiate preparation of general plans, specific plans, regulations, programs and legislation to
implement the planning power of the county;
Be generally responsible for advising the legislative body of matters relating to planning,
which, in the opinion of the commission, should be studied;
Be the advisory agency as designated in Title 9 of this code for the purpose of passing on
subdivisions;
Hear and decide all applications or requests for proposed entitlements estimated to generate
one hundred or more peak hour trips unless otherwise provided by this code or board order;
and
Hear and make recommendations regarding proposed development agreements when it is
hearing the related project applications being processed concurrently with the development
agreements.
The term of office for the vacant At Large #2 seat is July 1, 2016 - June 30, 2020.
Advisory Fire Commission
Michael Egan (incumbent, Walnut Creek)
The Advisory Fire Commission's powers and duties include:
to review and advise on annual operations and capital budgets;
to review district expenditures;
to review and advise on long-range capital improvement plans;
pursuant to district ordinance to serve as the Appeals Board on weed abatement matters;
to advise the Fire Chief on district service matters;
to communicate with the other fire district advisory commissions on services and functional
integration;
to assist in the Fire Chief's selection process as required; to serve as liaison between the
Board of Supervisors and the community served by each district;
to perform such other duties and responsibilities as may be assigned and as directed by the
Board of Supervisors.
The term of office for the vacant At Large #2 seat is July 1, 2016 - June 30, 2020.
42
Recommendation(s)/Next Step(s):
REVIEW applications for the pending vacant seats on the Retirement Board, Planning
Commission, and Contra Costa County Fire Protection District Advisory Fire Commission, and
provide direction to staff regarding interviews tentatively scheduled for May 23.
Fiscal Impact (if any):
Retirement Board Trustees receive a stipend of $100 per meeting, plus mileage
reimbursement.
Planning Commissioners receive a stipend of $50 per meeting, not to exceed $300 a month,
plus mileage reimbursement.
Advisory Fire Commissioners receive no compensation.
Attachments
Media Release_Retirement Board Vacancy
Candidate Application_Scott Gordon_Retirement Board
CCCERA Board of Trustees Roster_April 2016
Media Release_Planning Commission
Candidate Application_Richard Clark_Planning Commission
County Planning Commission Roster_April 2016
Media Release_CCCFPD Advisory Fire Commission
Candidate Application_Michael Egan_CCCFPD Adv Fire Comm
CCCFPD Advisory Fire Commission Roster_April 2016
43
Contra Costa County
County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, March 4, 2016 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE RETIREMENT BOARD?
The Contra Costa County Board of Supervisors is seeking individuals with a sound
business background, experience in pension fund investment or administration, or in
equity investments or banking, to serve on the Contra Costa County Employees’
Retirement Association Board of Trustees. To be considered, candidates must be
County residents, must not be Retirement System members or retirees, and may not
market any investment, consulting, or related service to the Contra Costa County
Retirement Board or any other 1937 Act Retirement Board.
Regular meetings of the Retirement Board are held the second and fourth Wednesdays
of each month beginning at 9:00 a.m. and sometimes extending into the afternoon.
There may also be additional meetings on special topics that arise from time to time.
Members of the Retirement Board receive $100 per meeting up to a monthly maximum
of $500, plus reimbursement for actual and necessary expenses. The appointment will
be for a full three-year term beginning July 1, 2016 and ending June 30, 2019.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County website at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553, no later than
5:00 p.m. on Friday, April 8, 2016. Applicants should plan to be available for public
interviews on Monday, May 23, 2016. Further information about the Retirement Board
can be obtained by calling CCCERA CEO Gail Strohl at (925) 521-3960 or by visiting
the website www.cccera.org.
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Contra Costa County Roster Maddy Book Home
Appointment Date Term Expiration Resignation Date Status
Seat Title
Alternate to Members 4, 5, 6, & 9
Representatives
Holcombe Jerry 06/17/2014 06/30/2017
Seat Title
Board of Supervisors Appointee #4
Representatives
Gordon Scott 06/04/2013 06/30/2016
Seat Title
Board of Supervisors Appointee #5
Representatives
Allen Debora 06/17/2014 06/30/2017
Seat Title
Board of Supervisors Appointee #6
Representatives
Andersen Hon. Candace 01/05/2016 06/30/2017
Seat Title
Board of Supervisors Appointee #9
Representatives
Philips John B 06/17/2014 06/30/2017
Seat Title
General Member #2
Representatives
Hast Brian 07/09/2013 06/30/2016
Seat Title
General Member #3
Representatives
Smithey Todd 07/08/2014 06/30/2017
Seat Title
Member, Safety #7
Representatives
Rodrigues Gabe 07/08/2014 06/30/2017
Seat Title
Member, Safety #7 Alternate
Representatives
Pigeon Will 07/08/2014 06/30/2017
Seat Title
Retired Employee #8
Representatives
Telles Jerry 07/09/2013 06/30/2016
Seat Title
Ex-Officio Member #1
Representatives
Watts Russell 01/01/2011
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Seat Title
Retired Employee #8 Alternate
Representatives
Kroll Louis 07/10/2013 06/30/2016
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Contra Costa County
County Administrator’s Office • 651 Pine Street, 10th Floor • Martinez, CA 94553 • www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, March 4, 2016 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE COUNTY PLANNING COMMISSION?
The Contra Costa County Board of Supervisors is seeking an individual who is
interested in serving on the County’s Planning Commission. The Commission is
responsible for hearing and deciding applications for proposed projects that generate
more than 100 peak hour trips, and all appeals from decisions of the zoning
administrator. The Commission also may initiate preparation of general plans, specific
plans, regulations, programs, and legislation to implement the land use planning power
of the county; is generally responsible for advising the legislative body of matters
relating to planning; is the designated advisory agency for the purpose of passing on
subdivisions; and hears and makes recommendations regarding proposed development
agreements.
Meetings of the Planning Commission are generally held on the second and fourth
Tuesdays of each month at 7:00 p.m. in Martinez. Members of the Planning
Commission receive $50 per meeting up to a monthly maximum of $300, plus mileage
expense. The appointment will be for a full four-year term beginning July 1, 2016 and
ending June 30, 2020.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday, April 8, 2016 by 5:00 p.m. Applicants should plan to be available for public
interviews on Monday, May 23, 2016. Further information about the County Planning
Commission can be obtained by calling Aruna Bhat, Deputy Conservation &
Development Director, 674-7784, aruna.bhat@dcd.cccounty.us or visit the County’s
website link: http://www.co.contra-costa.ca.us/4314/County-Planning-Commission.
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Contra Costa County Roster Maddy Book Home
Appointment Date Term Expiration Resignation Date Status
Seat Title
District I
Representatives
Wright Jeffrey 06/09/2015 06/30/2019
Seat Title
District II
Representatives
Swensen Rand 09/10/2013 06/30/2017
Seat Title
District III
Representatives
Steele Duane 08/06/2013 06/30/2017
Seat Title
District IV
Representatives
Snyder Donald 06/16/2015 06/30/2019
Seat Title
District V
Representatives
Stewart Doug 12/03/2013 06/30/2017
Seat Title
At-Large 1
Representatives
Terrell Marvin 07/08/2014 06/30/2018
Seat Title
At-Large 2
Representatives
Clark Richard 05/22/2012 06/30/2016
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Contra Costa County
County Administrator’s Office • 651 Pine Street • Martinez, CA 94553 • www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, March 4, 2016 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE ADVISORY FIRE COMMISSION?
The Contra Costa County Board of Supervisors is seeking an individual to serve on the
Contra Costa County Fire Protection District’s (CCCFPD) Advisory Fire Commission.
The Commission is responsible for reviewing CCCFPD operations and budget, and
advising the Fire Chief on District service matters. The Commission also serves as a
liaison between the Board of Directors and the community, and may be asked to
perform other duties by the Board of Directors. Applicants must reside or work within
the boundaries of the Fire District to be considered for the appointment.
Regular meetings of the Advisory Fire Commission are held on the second Monday of
even-numbered months at 7:00 p.m. in Concord. The appointment will be for a full four-
year term ending June 30, 2020. Commissioners are not compensated.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553, no later than
Friday, April 8, 2016 by 5:00 p.m. Applicants should plan to be available for public
interviews on Monday, May 23, 2016 in Martinez. Further information about the
Advisory Fire Commission can be obtained by calling Latonia Ellingberg (925) 941-3318
or by visiting the website http://www.cccfpd.org/advisory-fire-commission.php.
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Appointment Date Term Expiration Resignation Date Status
Seat Title
District I
Representatives
06/30/2019
Vacant Seat
Seat Title
District I Alternate
Representatives
06/30/2015
Vacant Seat
Seat Title
District II
Representatives
Granados William 06/04/2013 06/30/2017
Seat Title
District II Alternate
Representatives
Horn Erling 06/17/2014 06/30/2018
Seat Title
District III
Representatives
Haynes Edward 08/06/2013 06/30/2017
Seat Title
District III Alternate
Representatives
Chappel Melvin 08/06/2013 06/30/2017 11/03/2015
Vacant Seat
Seat Title
District IV
Representatives
Galey Debra 07/28/2015 06/30/2019
Seat Title
District IV Alternate
Representatives
Reinhold Dylan 07/08/2014 06/30/2018
Seat Title
District V
Representatives
Rojanasathira Nat 12/03/2013 06/30/2017
Seat Title
District V Alternate
Representatives
06/30/2017
Vacant Seat
Seat Title
At-Large 1
Representatives
Egan Michael 06/26/2012 06/30/2016
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Seat Title
At-Large 2
Representatives
Chapman Richard (Tom) 04/22/2014 06/30/2018
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