HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 05112015 - Internal Ops Cte Min
INTERNAL OPERATIONS
COMMITTEE
May 11, 2015
2:30 P.M.
651 Pine Street, Room 101, Martinez
Supervisor Karen Mitchoff, Chair
Supervisor John Gioia, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the Record of Action for the April 13, 2015 IOC meeting.
(Julie DiMaggio Enea, IOC Staff)
4. CONSIDER approving nomination by the Affordable Housing Finance Committee to
reappoint Willie Robinson to the County #2 seat. (Kara Douglas, Department of
Conservation and Development)
5. RECEIVE status report and CONSIDER approving recommendations of the Office of
Communications and Media Director on administration of the County's Social Media
Policy. (Betsy Burkhart, Communications & Media Director)
6. REVIEW the updated schedule for the discussion of items referred to the Internal
Operations Committee and provide direction to staff. (Julie DiMaggio Enea, IOC Staff)
7.The next meeting is currently scheduled for June 8, 2015.
8.Adjourn
The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours.
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Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:05/11/2015
Subject:RECORD OF ACTION FOR THE APRIL 13, 2015 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the Record of Action for the April 13, 2015 IOC meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the Record of Action for the April 13, 2015 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
Record of Action for 4/13/15 Internal Operations Committee Meeting
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INTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION FOR
April 13, 2015
2:30 P.M.
651 Pine Street, Room 101, Martinez
Supervisor Karen Mitchoff, Chair
Supervisor John Gioia, Vice Chair
Present: Karen Mitchoff, Chair
John Gioia, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees: Joe Doser, Environmental Health
Marilyn Underwood, Environmental Health
Scott Gordon
Krystal Hinojosa, District IV Supervisor's Office
Cliff Glickman
Alissa Friedman
Maureen Parkes, Conservation & Development Dept
Abigail Fatemen, Conservation & Development Dept
Bob Calkins, Conservation & Development Dept
John Kopchik, Conservation & Development Director
Daniel Davis, Conservation & Development Dept
Matt Ward, Conservation & Development Dept
Gabriel Lemus, Conservation & Development Dept
James Flessner
Ronald Reagan
Shayne Kaleo, Anka Behavioral Health
Barrie Hathaway, The Stride Center
Shaun Rice
Raquel Toledo, Business Dev. Center
Peter Nuti, Republic Services
Nuru Neemuchwalla
Merl Crat, Open Opportunities
Salvatore Evola
Michael Kent, Hazardous Materials Ombudsman
Daryl Long
Keith Freitas, Airports Manager
Donna Columbo, Anka Behavioral Health
Theresa Speiker, Chief Asst. County Administrator
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1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
No meeting attendees requested to speak during the public comment period.
3.RECEIVE and APPROVE the Record of Action for the March 9, 2015 IOC meeting.
The Committee approved the Record of Action for the March 9, 2015 meeting as
presented.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
Record of Action for 3/9/15 Internal Operations Committee Meeting
4.APPROVE the nomination of Peter Dragovich (Martinez) to the Environmental #2
Alternate seat on the Hazardous Materials Commission to complete the unexpired term
ending on December 31, 2015 and to a new term ending on December 31, 2019.
The Committee approved the nomination of Peter Dragovich to the Environmental
#2 Alternate seat on the Hazardous Materials Commission, to complete the
unexpired term ending on December 31, 2015 and to a new term ending on
December 31, 2019, and directed staff to forward the Committee's recommendation
to the Board of Supervisors.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
HazMat Commission Nomination Packet/Candidate Application
HazMat Commission Press Release
HazMat Commission Recruitment Flyer
HazMat Commission Recruitment Letter
5.INTERVIEW candidates for the BOS Appointee 1 seat, to complete the unexpired term
ending on May 2, 2016; and for the BOS Appointee 2 seat, to complete the current term
expiring on May 4, 2015 and to a new four-year term expiring on May 6, 2019, on the
Airport Land Use Commission and CONSIDER determining recommendations for
Board of Supervisors consideration.
The Committee interviewed James Flessner, Tom Weber, Shaun Rice, and Ronald
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The Committee interviewed James Flessner, Tom Weber, Shaun Rice, and Ronald
Reagan and decided to recommend the reappointment of Tom Weber to the
Appointee #1 seat to complete the unexpired term ending on May 2, 2016; and the
appointment of Ronald Reagan to the Appointee #2 seat to complete the current term
expiring on May 4, 2015 and to a new four-year term expiring on May 6, 2019, on
the Airport Land Use Commission; and directed staff to forward the Committee's
recommendation to the Board of Supervisors.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
Candidate Application_ALUC_Felix Boston
Candidate Application_ALUC_James Flessner
Candidate Application_ALUC_Alexander Golovets
Candidate Application_ALUC_John Jewell
Candidate Application_ALUC_Charles Kreling_Resume
Candidate Application_ALUC_Charles Kreling
Candidate Application_ALUC_Geoffrey Logan
Candidate Application_ALUC_Ronald Reagan
Candidate Application_ALUC_Shaun Rice
Candidate Application_ALUC_H R Singh
Candidate Application_ALUC_Thomas Weber
DCD ALUC Recruitment Announcement
6.CONDUCT interviews of the candidates for two impartial observers and one evaluator
of the Three-Day Ambulance Service RFP (Request for Proposals) scoring process and
DETERMINE recommendations for consideration by the Board of Supervisors.
The Committee interviewed Nuru Neemuchwalla and Stephen Smith, and decided to
recommend Mr. Neemuchwalla and Janice Howe (on the basis of her application)
for the impartial observer roles and Mr. Smith for the evaluator role, and directed
staff to forward the Committee's recommendations to the Board of Supervisors and
to notify Ms. Howe and Emergency Services Director of the Committee's
nominations.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
Recruitment Announcement
Candidate Letter of Introduction_Resume_Janice L. Howe
Candidate Letter of Introduction_Nuru Neemuchwalla
Candidate Resume_Nuru Neemuchwalla
Candidate Letter of Introduction_Stephen Smith
Candidate Resume_Stephen Smith
7.APPROVE recommendations from the Fish & Wildlife Committee for the allocation of
2015 Fish and Wildlife Propagation Fund grant funds for 11 projects totaling $61,155.
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Supervisor Gioia asked how often the Fish & Wildlife Committee reviewed its
priorities guiding the formulation of funding recommendations. Maureen Parkes
responded they generally rely on the criteria set forth in statute but that, several
years ago, the Committee decided to place more emphasis on public education and
outreach.
The Committee approved the Fish & Wildlife Committee recommendations for the
allocation of 2015 Fish and Wildlife Propagation Fund grant funds for 11 projects
totaling $61,155 and directed staff to forward the Committee's recommendations to
the Board of Supervisors.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
Fish & Wildlife Cte Recommendations for Propagation Fund Allocation
8.1. APPROVE recommendations for FY 2015/16 and FY 2016/17 Infrastructure/Public
Facilities (IPF) projects as recommended by staff or amended by the Committee.
2. APPROVE recommendations for FY 2015/16 and FY 2016/17 Economic
Development (ED) projects as recommended by staff or amended by the Committee.
3. DIRECT the Department of Conservation and Development to prepare a staff report
on the Committee’s recommendations. The staff report will be submitted together with
funding recommendations for all other CDBG categories for the Board of Supervisors
consideration on May 5, 2015.
Gabriel Lemus presented the staff report and explained the reasoning for the
funding recommendations. He also explained how the funding cycles were modified
to better align with the CDBG Program funding cycles.
The Committee approved the staff recommendations as presented in Attachments A
and B of the staff report and directed DCD to bring those recommendations to the
Board of Supervisors in May.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
Transmittal of CDBG Funding Recommendations
CDBG Economic Development Funding Recommendations
CDBG Economic Development Staff Report
CDBG Infrastructure/Public Facilities Funding Recommendations
CDBG Infrastructure/Public Facilities Staff Report
9.ACCEPT report on the status of the development of a waste hauler ordinance.
Supervisor Gioia provided the context for the Board referral on the development of a
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Supervisor Gioia provided the context for the Board referral on the development of a
waste hauler ordinance.
Marilyn Underwood explained how the project was initiated two years ago, with an
invitation from the County's Environmental Health (EH) Division to all of the
County's waste franchisees to comment on the ordinance proposal. She explained
that a subsequent review of the proposal by County legal counsel in the context of
the waste franchise agreements indicated that the agreement with Richmond
Sanitary Service (RSS) may have the most potential to be impacted by the ordinance
proposal. In order to understand those impacts, EH staff met with and specifically
solicited comments from RSS first among the franchisees, in December, on the
proposal. If those impacts were determined to be insurmountable, there would be no
going forward. RSS responded in March with comments. Dropboxes and scavengers
were identified as issues.
EH staff clarified that the waste hauler ordinance regulates the transport of waste in
the unincorporated area but does not regulate collection or disposal of waste, which
are covered in the franchise agreements. Supervisor Gioia offered two clarifying
examples of the applicability of the ordinance: (1) that someone picking up refuse
within a city limit and driving over county roads to a landfill for disposal would be
subject to the ordinance; and (2) conversely, that hauling of debris that was
generated by a service, such as green waste that was collected and hauled tangential
to the gardening service or demolition debris that was collected and hauled
tangential to a demolition project, was permissible under the ordinance.
EH proposed to send the current draft ordinance to all of the stakeholders for
remarks by May 15 and report back to IOC in July and the Committee concurred.
Attachments:
Status Update from Environmental Health Div on Development of a Waste Hauler Ordinance
10.The IOC is asked to provide direction regarding any of the findings and
recommendations to the staff report.
Staff to return to the Committee with answers to any questions or issues that were
raised in this first Triennial Review.
Staff to complete the next set of advisory body reviews for IOC/BOS, based on
Supervisorial input and direction from the first set of reviews.
Staff to continue to work with and train the advisory body members, as well as the
County or contract staff assigned to the bodies, in the Triennial Review process
and the other materials (annual reports and annual work plan) that bodies should
be regularly filing with the BOS.
Terry Speiker presented the staff report on Phase 1 of 3 of the triennial advisory body review and
mentioned that, in addition to the areas specified for review by the Board of Supervisors, the Fair
Political Practices Commission also recommended that the County examine whether or not an
advisory body should adopt a Conflict of Interest Code and its members annually file the Form 700
Conflict of Interest Statement. Consequently, the staff report includes recommendations for that
kind of examination.
The Committee generally concurred with staff's recommendations with the following exceptions and
additional direction:
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The activities of the Advisory Council on Aging need further examination with respect to the
charge established for this body. This body's need to file the Form 700 should be reviewed by
County Counsel.
Because the Countywide Bicycle Committee substantially duplicates the purpose and
activities of the CCTA Countywide Bicycle and Pedestrian Committee, the Committee
requested the Department of Conservation and Development to examine how these two bodies
could be merged to preserve as much of the membership as possible, and to report back to
IOC in 60 days with recommendations.
The Committee would like to see more structure established around the Economic
Opportunity Council and how its monies are spent, e.g., employee salary costs vs. outside
programming. Supervisor Mitchoff understood that 90% of the grant funding received by the
EOC was being expended on County staff costs and 10% on programs, which she felt was
inappropriate. This matter was referred to the CAO for review by the Senior Deputy
overseeing the Employment and Human Services Department.
The Health Services Department is requested to consider whether or not there is enough
overlap to merge the Public and Environmental Health Advisory Board and the Hazardous
Materials Commission, and to report its recommendations to the County Administrator
(CAO).
The Committee concurred with the staff recommendation to have the recently hired
Agriculture Director review the charge, work, and structure of the Agricultural Task Force
and provide the CAO with recommendations for any changes thereto.
The Health Services Department requested to provide the CAO its comments and suggestions
regarding the current scope of the Alcohol and Other Drugs Advisory Board and how to make
its work less demanding on County staff.
The Committee wishes to maintain the Arts and Culture Commission at its current level of
support unless the Commission itself determined that it could spin off to a non-profit
organization.
The Committee directed that the number of members on Commission for Women should be
reduced to 15 and that CAO staff should further examine the need for staff support.
The Committee expressed concerns that the Emergency Medical Care Committee (EMCC)
was working beyond its charge and authority and directed the CAO to examine this with the
EMCC.
The Committee concurred with staff's recommendation to abolish the Historical Landmarks
Committee and rely on the Contra Costa County Historical Society to fulfill this role.
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The Committee concurred with staff's recommendations to abolish the Bay Area Library
Information System Advisory Council (because State law has sunset the body) and to
postpone the review of the Library Commission until the 2015-16 review cycle.
The Committee asked the CAO to report back in 30-60 days to follow up on the preceding directives.
AYE: Chair Karen Mitchoff, Vice Chair John Gioia
Passed
Attachments:
CAO TRIENNIAL ADVISORY BODY REVIEW - PHASE I REPORT AND
RECOMMENDATIONS
11.The next meeting is currently scheduled for May 11, 2015.
12.Adjourn
The Chair adjourned the meeting at 3:50 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 4.
Meeting Date:05/11/2015
Subject:NOMINATION TO THE AFFORDABLE HOUSING FINANCE
COMMITTEE
Submitted For: John Kopchik, Interim Director, Conservation & Development Department
Department:Conservation & Development
Referral No.: IOC 15/5
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea Contact: Kara Douglas, DCD, (925) 674-7205
Referral History:
The IOC reviews nominations made by the Affordable Housing Finance Committee for
appointments to all Committee seats except the City seats.
On June 30, 2015, the term of office for the County #2 seat will expire.
Referral Update:
Attached is a letter transmitting the Affordable Housing Finance Committee's nomination to
reappoint Willie Robinson to the County #2 seat.
Recommendation(s)/Next Step(s):
CONSIDER approving nomination by the Affordable Housing Finance Committee to reappoint
Willie Robinson to the County #2 seat to a new three-year term expiring on June 30, 2018.
Fiscal Impact (if any):
None.
Attachments
AHFC Nomination Transmittal
Candidate Application_AHFC_Willie Robinson
AHFC Roster
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CONTRA COSTA COUNTY
Department of Conservation and Development
Community Development Division
30 Muir Road
Martinez, CA 94553
Telephone: 674-7205 Fax; 674-7257
DATE: May 10, 2015
TO: Internal Operations Committee
FROM: Kara Douglas, Affordable Housing Program Manager
SUBJECT: Recommended Appointment to the Affordable Housing Finance Committee
The purpose of this memorandum is to forward the following recommendation from the Affordable
Housing Finance Committee (AHFC):
Re-appoint Willie Robinson to a County representative seat for a three year term from July 1, 2015
until June 30, 2018. Mr. Robinson has been an active member of the committee for over 10 years. His
background working as a construction manager provides an important prospective to the committee.
Background
The Affordable Housing Finance Committee advises the Board of Supervisors on the annual allocation
of approximately $1.5 million in HOME Investment Partnership Act (HOME) and $1.3 million in
Community Development Block Grant (CDBG) funds for affordable housing development in Contra
Costa County. These funds are allocated to the County on an annual basis by formula through the
U.S. Department of Housing and Urban Development.
The Committee consists of nine members, including:
three city representatives (one each from East, Central and West County)
three county representatives; and
three community representatives.
The three city representatives are nominated by the cities in each subregion of the County and
approved by the Board of Supervisors. Nominations for county and community representatives are
solicited by the Department of Conservation and Development (DCD). All county and community
representative appointments to the AHFC are reviewed by the Internal Operations Committee (IOC)
and referred to the Board of Supervisors for approval. AHFC terms are for three years. A current
AHFC roster is attached for your information (Attachment A).
Current Status of Appointments
DCD staff is seeking a recommendation from the west County cities to appoint Lisa Motoyama to a
three year term. Staff is still recruiting for applicants for a Community representative member with a
three year term beginning July 1, 2015.
Vacancies will be posted on the DCD webpage.
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2
Attachments
AHFC roster
Willie Robinson application
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Attachment A
CONTRA COSTA CONSORTIUM
AFFORDABLE HOUSING FINANCE COMMITTEE
CITY REPRESENTATIVES
East County Representative (City 1)
Eric C. Brown Term expires June 30, 2017
1104 Teal Court
Brentwood, CA 94513
Email: b4uceb@yahoo.com
West County Representative (City 2)
Lisa Motoyama Term expires June 30, 2015
7305 Rockway Avenue
El Cerrito, CA 94530
(510) 526-2778
Email: lmotoyama@gmail.com
Central County Representative (City 3)
Calvin S. Robie Term expires June 30, 2016
Senior Vice President
Bank of Walnut Creek (retired)
119 Belle Avenue
Pleasant Hill, California 94523
Phone: (925) 938-6192
Email: csrobie@comcast.net
COUNTY REPRESENTATIVES
Irene Alonzo-Perez Term expires June 30, 2017
Bank of America (retired)
1929 Packard Court
Concord, CA 94521
Phone: (925) 672.9444; Cell: (925) 768.3122
Email: Ialonzo-perez@msn.com
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Willie J. Robinson Term expires June 30, 2015
William J. Robinson,
Construction Management
701 Pebble Court (home address)
El Sobrante, CA 94803
Phone: (510) 758-7572
Email: willier@wjr-inc.com
Tom Shepard (County 3) Term expires June 30, 2016
1637 Del Monte Way (home address)
Moraga, CA 94556
Phone: (925) 822-7679
Email: tshephard@fpacific.com
COMMUNITY REPRESENTATIVES
Dan Bundy Term expires June 30, 2017
Harmony Homes Associated
144 Mayhew Way
Walnut Creek, CA 94597
Phone: (925) 256-6303
Email: danbundy@fastermac.net
Jennifer Johnson Term expires June 30, 2015
3960 Campolindo Drive
Moraga, CA 94556
Phone: (925) 310-4231
Email: jenehjohnson@gmail.com
Lisa Caronna (Community 3) Term expires June 30, 2016
14 Anson Way
Kensington, CA 94707
Phone: 510-524-7514
Email: lisacaronna@comcast.net
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COMMITTEE STAFF
Kara Douglas
Affordable Housing Program Manager
Phone: (925) 674-7880
Email: kara.douglas@dcd.cccounty.us
Kristin Sherk
Housing Planner
Phone: (925) 674-7887
Email: Kristin.sherk@dcd.cccounty.us
Contra Costa County Department of Conservation and Development
30 Muir Road
Martinez, CA 94553
Fax (925) 674-7258
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INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:05/11/2015
Subject:UPDATE ON THE COUNTY'S SOCIAL MEDIA POLICY
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: IOC 15/9
Referral Name: DEVELOPMENT OF A SOCIAL MEDIA POLICY
Presenter: Betsy Burkhart, Communications &
Media Director
Contact: Betsy Burkhart,
925-313-1180
Referral History:
On June 26, 2012, the Board of Supervisors referred to the IOC the potential development of a
policy governing the use of social media by County departments. The County Administrator’s
Office assigned the Office of Communications and Media (OCM) with the task of researching this
issue and providing information to the IOC. The IOC began studying the issue in August 13, 2012
and received periodic updates over the subsequent 18 months, during which time work on the
policy had to be tabled for several months due to other emerging priorities. The policy was
completed and approved by the Board of Supervisors on June 17, 2014, with direction to the
Communications and Media Director to work with the County Counsel and Risk Manager to
prepare social media site usage guidelines, terms of use disclaimers, an online toolkit, and staff
training curriculum, and to report back to the Internal Operations Committee on the status of these
efforts.
Referral Update:
OCM has extensively researched best practices in implementing social media policies, and is
developing an intranet-based website that will provide County social media administrators with
the guidelines for use of the primary social media tools being utilized by various staff. Those
include Facebook, Twitter, Instagram, YouTube, Vimeo, LinkedIn, Pinterest, Flickr and Google+.
Risk Management is helping OCM to develop and host custom web-based training for all account
administrators. County Counsel has agreed to incorporate key legal points into the Public Records
Act training sessions.
A registration process has been designed, mirroring the federal government registry, which will
enable OCM to have a central repository of all official County social media accounts, including
contact information for the account administrators and backups. Current accounts will be
grandfathered-in; however, new accounts will need to be requested through OCM.
An inventory is being taken to determine how many accounts have been established, and how
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An inventory is being taken to determine how many accounts have been established, and how
many are considered verified by those social media entities that provide for government account
authentication. From a public perspective, it is difficult to know currently which County
departments and offices use social media. A “landing page” on the County website has been
created, but not yet published, with links to all genuine County accounts. It is important for the
public to have a "one-stop shop" where they can find all legitimate County accounts, rather than
have to guess which are genuine and which are not. OCM will work with County social media
administrators to obtain verification for tools that offer them, particularly Twitter and Facebook,
as those are easy targets for imposter accounts.
Recommendation(s)/Next Step(s):
At the time of the policy development, whether or not to archive county social media
content was left undetermined, as there was little consensus as to whether or not it was
necessary, and how that it could be done. Over the past year, it has become accepted that
government social media content is, in fact, an electronic public record, subject to records
requests. Many agencies have created manual processes to capture their own posts and
accompanying comments, and retain them per their records retention schedules. However,
manual captures are not searchable, and make responding to records requests difficult.
Several vendors have developed low-cost tools to archive social media records, and make
them available to government agencies. OCM recommends that the County contract with
one of those services to ensure we have access to the records when we need them.
1.
We are also recommending that analysis of metrics be handled at an enterprise level,
utilizing tools such as Hootsuite, TweetDeck and Sprout Social. While social media
outreach has significant value, it can also be very time-consuming, and it is important to
know which efforts are paying off in terms of actual engagement. Facebook “likes” and
Twitter “followers” are numbers that are largely irrelevant now compared to when those
tools were new. Analytics will help County social media administrators focus limited
resources where they have the biggest payoff. Managing these accounts from a countywide
perspective rather than by department or office will be most cost-effective.
2.
Fiscal Impact (if any):
Utilizing a social media archive service and analytics tool would have annual costs typically less
than $25,000 for both if managed at an enterprise level.
Attachments
Social Media Policy
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Contra Costa County Social Media Policy
Social Media Policy June 2014
This policy establishes guidelines governing the use of social media by County employees for
the purpose of communicating to the public. Social media should be understood to include any
web-based tool that allows for open communication on the internet, including but not limited
to micro-blog sites (Twitter,) social networking sites (Facebook, LinkedIn,) video sharing sites
(YouTube,) and image sharing sites (Instagram).
Contra Costa County departments, offices and divisions may use social media when its use will
further the business goals of the County and the missions of its departments. The County
supports the secure use of approved and established social media tools to deliver information
to the public.
For departments, offices and divisions that have a business need to communicate via social
media, this policy will govern the use of those tools.
1. All official Contra Costa County accounts on social media sites are considered an
extension of the County’s business and are governed by applicable County policies
pertaining to email, Internet use and security. Accounts must be managed by County
employees, not interns, contractors or volunteers.
2. Accounts should be established and managed by departments following terms of service
negotiated with social media providers by the federal government and the National
Association of State Chief Information Officers. Staff shall use official government
accounts rather than personal accounts to represent County services and programs.
3. Departmental and office accounts will be centrally coordinated through a County Social
Media Registry. Existing accounts will be grandfathered-in; new accounts will be
requested through the Office of Communications and Media for departments that do
not have official communications staff. All account administrators will provide their
contact information and a backup contact for the registry in the event of a problem or
security issue with their account.
4. Social media account managers will attend annual training to ensure compliance with
applicable security and privacy laws, copyright, records retention, the California Public
Records Act and the Health Insurance Portability and Accountability Act (HIPAA.)
5. Contra Costa County’s countywide and departmental websites will remain the primary
and predominant internet presences. Whenever possible, content posted to County
social media sites will also be available on related County websites to make information
accessible to residents who do not use social media. Content posted to County social
media sites should, when practical, contain links directing users back to official County
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Contra Costa County Social Media Policy
Social Media Policy June 2014
websites for in-depth information, forms, documents or online services necessary for
conducting business with Contra Costa County.
6. In the event of an emergency, all County social media contents and postings should be
coordinated through the Office of Communication and Media or its designee.
Departments with official communications staff will take the lead in delivering their
emergency information and keep the Office of Communications and Media informed.
The goal will be to ensure that messages are consistent across the many accounts and
platforms managed by the County. Depending upon the incident, account managers
may be asked to point to specific departmental social media sites that will serve as the
main source of information.
7. Employees communicating on behalf of the County via social media are, in fact,
representing the County at all times. Employees who fail to adhere to the guidelines
and conduct themselves as agents of the County will be removed from account
administration and may be subject to disciplinary action.
8. Guidelines for using approved social media tools and specific “how to” instructions for
establishing and maintaining accounts will be provided to all County users, and updated
regularly in an online tool kit.
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INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:05/11/2015
Subject:REVIEW DISCUSSION SCHEDULE FOR REMAINDER OF YEAR
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: N/A
Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea 925.335.1077
Referral History:
Committee staff maintains a schedule for the discussion of items referred to the Internal
Operations Committee. This schedule was approved at February meeting but has since been
updated to reflect new referrals and follow-up reports.
Referral Update:
Attachment A is the updated discussion schedule for 2015.
Recommendation(s)/Next Step(s):
REVIEW the updated schedule for the discussion of items referred to the Internal Operations
Committee and provide direction to staff on changes, if needed.
Fiscal Impact (if any):
None.
Attachments
Attachment A_2015 IOC Discussion Schedule as of May 2015
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ATTACHMENT “A”
2015 Internal Operations Committee Discussion Schedule
2nd Monday at 2:30 p.m.
As of May 4, 2015
Meeting
Date
Subject
Staff Contacts
February 9 IOC Schedule and Work Plan for 2015
Law Library Nomination
Internal Audit Work Plan for 2015
Fleet/Low Mileage Vehicle Disposition
HazMat Nominations
Julie DiMaggio Enea
Julie DiMaggio Enea
Elizabeth Verigin/Joanne Bohren
Carlos Velasquez
Pat Frost
Michael Kent
March 9 Aviation Advisory Committee interviews
PACE
MHSA Stakeholder
Natalie Oleson
Jason Crapo, Bob Campbell, Rusty
Watts
Cynthia Belon
April 13 Airport Land Use Comm interviews
EMS RFP Impartial Observer/Evaluator Interviews
2015/16 Fish & Wildlife Propagation Fund allocations
Waste Hauler Ordinance – Status Report
Triennial AB Review – Phase 1
Jamar Stamps
Julie DiMaggio Enea
Maureen Parkes/Danny Pellegrini
Joe Doser/Marilyn Underwood
Terry Speiker & Vicky Mead
May 11 Affordable Housing Finance Cte nominations
MHSA Stakeholder/CPAW Follow-up
Social Media Policy Follow-up
SBE Outreach Annual Report
Kara Douglas
Cynthia Belon/Warren Hayes
Betsy Burkhart
Vicky Mead; Antoine Wilson
June 8 SBE Outreach Annual Report – Jan-Jun 2014 Vicky Mead
July 20? Waste Hauler Ordinance Follow-up Report
MHSA Stakeholder/CPAW Follow-up
Find Staffing Sub – JULIE ON VACATION
Joe Doser/Marilyn Underwood
Cynthia Belon/Warren Hayes
August X CANCEL – LACK OF QUORUM
September 14 2014/15 Local Vendor Preference Program Report
Greening of the County Fleet
Animal Welfare Benefit Fund (from April 21 BOS
meeting)
David Gould
Joe Yee, Carlos Velasquez
Tim Ewell and Animal Svcs
Director
October 12 SBE/Outreach Semi-Annual Report -- Jul-Dec 2014 Vicky Mead
November 9 Triennial AB Review – Phase 2 Terry Speiker & Vicky Mead
December 14 HazMat nominations
Western CC Transit Auth Bd of Directors nominations
Fish & Wildlife Cte interviews
IPM Adv Cte interviews
Law Library Nomination
Michael Kent
Jamar Stamps
Maureen Parkes
Tanya Drlik
Julie DiMaggio Enea
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