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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 07042014 - Internal Ops Cte Min            INTERNAL OPERATIONS COMMITTEE August 4, 2014 10:30 A.M. 651 Pine Street, Room 101, Martinez Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee              1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. CONSIDER approving the Record of Action for the July 7, 2014 Internal Operations Committee meeting. (Julie DiMaggio Enea, IOC Staff)   4. CONSIDER nomination of the Affordable Housing Finance Committee to re-appoint Dan Bundy to Community 1 seat on the Affordable Housing Finance Committee to complete the unexpired term ending on June 30, 2017. (Kara Douglas, Conservation & Development Department)   5. CONSIDER accepting report on the implementation of "Ban the Box" in Contra Costa County and provide direction to staff as necessary. (Kathy Ito, Human Resources Department)   6. RECEIVE report from the Communications and Media Director on the policies and procedures governing the operations of Contra Costa Television and DETERMINE action to be taken. (Betsy Burkhart, CAO-Communications and Media Director)   7. CONSIDER the draft of a county ordinance to authorize private parking lot owners to issue citations for violations of parking lot regulations including the possible addition of a registration fee, and DETERMINE action to be taken. (Julie DiMaggio Enea, County Administrator's Office)   8. ACCEPT report; and CONSIDER proposed Resolution to adopt a Records Retention Schedule for advisory body records and providing direction for communicating the guidelines to the advisory bodies. (Theresa Speiker, Chief Assistant County Administrator)   9. CONSIDER accepting semi-annual report on the Small Business Enterprise and 1 9. CONSIDER accepting semi-annual report on the Small Business Enterprise and Outreach Programs covering the period July - December 2013. (Antoine Wilson, Affirmative Action Officer)   10.The next meeting is currently scheduled for September 8, 2014 at 9:30 a.m.   11.Adjourn   The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us 2 INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:08/04/2014   Subject:RECORD OF ACTION FOR JULY 7, 2014 IOC MEETING Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: N/A   Referral Name: RECORD OF ACTION  Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached for the Committee's consideration is the Record of Action for its July 7, 2014 meeting. Recommendation(s)/Next Step(s): Staff recommends approval of the Record of Action for the July 7, 2014 IOC meeting. Fiscal Impact (if any): None. Attachments IOC Record of Action for July 7, 2014 3 INTERNAL OPERATIONS COMMITTEE RECORD OF ACTION July 7, 2014 10:30 A.M. 651 Pine Street, Room 101, Martinez   Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen, Vice Chair   Present: Karen Mitchoff, Chair      Candace Andersen, Vice Chair    Staff Present:Julie DiMaggio Enea, Staff  Attendees: Joe Doser, Health Services  John Kopchik, DCD  Jamar Stamps, DCD  Theresa Speiker, CAO  Joe Yee, Public Works  Carlos Velasquez, Public Works  Forrest Heiderick, Public Works  Jachyn Davis, County Counsel  Jasmine, District II Student Intern                   1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).    No public comment was offered.   3.Staff recommends approval of the Record of Action for the June 2, 2014 IOC meeting.      The Committee approved the Record of Action for the June 2, 2014 IOC meeting as presented.    AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen  Passed  4.INTERVIEW candidates for the Local Enforcement Agency (Solid Waste) Independent    4 4.INTERVIEW candidates for the Local Enforcement Agency (Solid Waste) Independent Hearing Panel and the East Contra Costa Fire Protection District Board of Directors, and DETERMINE nominations for Board of Supervisors consideration on July 29. CONSIDER nominating Bob Case to the Director 3 seat on the Contra Costa County Resource Conservation District Board of Directors to complete the unexpired term ending November 30, 2016.       LEA Hearing Panel Decision: The Committee interviewed and decided to nominate for Board of Supervisors consideration Larry Sweetser to the member seat on the LEA Hearing Panel requiring technical expertise, giving consideration to the application filed by Diane Kato and acknowledging her absence due to a previous commitment. Resource Conservation District Board of Directors Decision: The Committee reviewed the application submitted by Bob Case and decided to forward his nomination to the Director 3 seat for Board of Supervisors consideration. East Contra Costa Fire Protection District Board of Directors Decision: The Committee interviewed as a group Barr Everhart, Robert Kenny, Cheryl Morgan, Steven Ohmstede, and Robert Sherdel for the two County seats and decided to nominate Robert Kenny and Cheryl Morgan for reappointment to the Board of Directors, citing the need for continuity during this challenging period for the District. John Kipp did not appear for the interview. The Committee directed staff to prepare Board Orders transmitting its recommendations to the Board of Supervisors on July 29.    AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen  Passed  5.For the reasons outlined in this memo, we are suggesting that the Supervisors not proceed with the proposal as recommended by DCD at this time. Instead, we recommend the Supervisors continue to encourage employees to use the County’s current transit demand management strategies. We also recommend the Supervisors ask the Department of Conservation and Development to develop and put in place strategies that increase employee use of the County’s vanpool program and to report back periodically to the BOS on the outcomes from all the County’s Transit Demand Management strategies to ensure continued compliance with SB 1339.        DCD staff presented their report and recommendations and clarified that the County could eliminate the vanpool program and still remain in compliance with the Bay Area Commuter Program by virtue of the County's alternate work schedule and telecommuting policies. When asked if the funds that support the vanpool could be redirected to a more effective strategy, staff responded that, while the pre-tax deduction option may not be of interest or benefit to all employees, it might be utilized more highly than the vanpool program. The Committee decided to continue to monitor the County's commute reduction 5 The Committee decided to continue to monitor the County's commute reduction strategies with DCD’s assistance and leadership, since the County is already in compliance with the law through the use of other existing Transportation Demand Management strategies. However, the Committee was interested in the pre-tax payroll deduction concept and asked Committee staff to schedule a review of the situation as needed between now and 2016, when the pilot phase of the legislation concludes.    AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen  Passed  6.The Public Works Director recommends that the Committee either reassign or install GPS telemetrics devices on 12 of the 44 low mileage vehicles.       The Fleet Services Manager presented his report and recommendation to install GPS telemetric devices in all ISF vehicles. The Committee noted that cost information for the recommendation had not been included in the report. The Fleet Manager estimated the cost to be a one time investment of $500/vehicle plus a $40/month subscription cost per vehicle, and assured the Committee that these costs had been incorporated into the FY 2014/15 rates that were provided to County operating departments during current year budget development. Based on this assurance, the Committee approved the Fleet Manager's recommendations and requested staff to forward those recommendations to the Board on July 29. The Committee also directed that the next annual report to the Committee be scheduled for February 2015, in preparation for the 2015/16 budget.    AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen  Passed  7.The next meeting is currently scheduled for August 4, 2014.    8.Adjourn    The Committee adjourned at 12:10 p.m.     For Additional Information Contact:  Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us 6 INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:08/04/2014   Subject:NOMINATION TO THE AFFORDABLE HOUSING FINANCE COMMITTEE Submitted For: John Kopchik, Interim Director, Conservation & Development Department  Department:Conservation & Development Referral No.: IOC 14/5   Referral Name: ADVISORY BODY RECRUITMENT  Presenter: Kara Douglas, Affordable Housing Program Mgr Contact: Kara Douglas 925.674.7880 Referral History: The Affordable Housing Finance Committee advises the Board of Supervisors on the annual allocation of approximately $1.5 million in HOME Investment Partnership Act (HOME) and $1.3 million in Community Development Block Grant (CDBG) funds for affordable housing development in Contra Costa County. These funds are allocated to the County on an annual basis by formula through the U.S. Department of Housing and Urban Development. The Committee consists of nine members, including: three city representatives (one each from East, Central and West County) three county representatives; and three community representatives. The three city representatives are nominated by the cities in each subregion of the County and approved by the Board of Supervisors. Nominations for county and community representatives are solicited by the Department of Conservation and Development. All county and community representative appointments to the AHFC are reviewed by the Internal Operations Committee (IOC) and referred to the Board of Supervisors for approval. AHFC terms are for three years. A current AHFC roster is attached for your information (Attachment A). Referral Update: With the appointment of Mr. Bundy, there will remain one County representative vacancy and two City representative vacancies: one each for East and West County. There is an application pending for the West County City seat. Recommendation(s)/Next Step(s): RE-APPOINT Dan Bundy to the Community 1 seat on the Affordable Housing Finance 7 RE-APPOINT Dan Bundy to the Community 1 seat on the Affordable Housing Finance Committee to complete the unexpired term ending on June 30, 2017. Mr. Bundy has been an active member of the AHFC for over 10 years. His background working with people who have developmental disabilities brings an important perspective to the committee. Fiscal Impact (if any): No fiscal impact. Attachments Candidate Application_Dan Bundy_AHFC AHFC Member Roster 8 9 10 11 Attachment A CONTRA COSTA CONSORTIUM AFFORDABLE HOUSING FINANCE COMMITTEE CITY REPRESENTATIVES East County Representative (City 1) Vacant Term expires June 30, 2017 West County Representative (City 2) Vacant Term expires June 30, 2015 Central County Representative (City 3) Calvin S. Robie Term expires June 30, 2016 Senior Vice President Bank of Walnut Creek (retired) Pleasant Hill, California 94523 COUNTY REPRESENTATIVES Vacant Term expires June 30, 2017 Willie J. Robinson Term expires June 30, 2015 William J. Robinson, Construction Management El Sobrante, CA 94803 Tom Shepard (County 3) Term expires June 30, 2016 Moraga, CA 94556 COMMUNITY REPRESENTATIVES Dan Bundy Term expires June 30, 2014 Harmony Homes Associated Walnut Creek, CA 94597 Jennifer Johnson Term expires June 30, 2015 Moraga, CA 94556 Lisa Caronna (Community 3) Term expires June 30, 2016 Kensington, CA 94707 12 7/30/2014 C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@8005FE34\@BCL@8005FE34.doc COMMITTEE STAFF Kara Douglas Affordable Housing Program Manager Phone: (925) 674-7880 Email: kara.douglas@dcd.cccounty.us Kristin Sherk Housing Planner Phone: (925) 674-7887 Email: Kristin.sherk@dcd.cccounty.us Contra Costa County Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Fax (925) 674-7258 13 INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:08/04/2014   Subject:REVIEW OF IMPLEMENTATION OF"BAN THE BOX" IN CONTRA COSTA COUNTY Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 14/17   Referral Name: REVIEW OF IMPLEMENTATION OF"BAN THE BOX" IN CONTRA COSTA COUNTY  Presenter: Kathy Ito, Human Resources Consultant Contact: Kathy Ito (925) 335-1754 Referral History: On June 17, 2014, the Board of Supervisors made a joint referral to the Public Protection Committee and the Internal Operations Committee to review the County's implementation of Assembly Bill 218 (California Labor Code Sec. 432.9), colloquially referred to as "Ban the Box". The Ban the Box bill was signed by Governor Brown on October 10, 2013 and became operative July 1, 2014. The law prohibits state and local agencies from inquiring about criminal convictions during the employment application process until the agency has determined that the applicant meets the minimum employment qualifications as stated in any notice issued for the position. Ban the Box is intended to encourage the hiring of qualified ex-offenders by ensuring that employers screen applicants based on their work qualifications, without consideration of their prior criminal history. It also aims to reduce recidivism through the employment of qualified ex-offenders.  The law requires that any inquiry about convictions on an employment application must be removed. Under existing law, California Labor Code Section 432.7, the employer is already prohibited from inquiring into arrests or into convictions that have been dismissed, with some explicit statutory exceptions. In addition, covered employers must delay any inquiry into convictions until after the employer has determined the applicant meets the minimum employment qualifications, as stated in the notice for the position, with some exceptions. Labor Code Section 432.9 does not apply to a position for which a state or local agency is otherwise required by law to conduct a conviction history background check (e.g., state laws regulate workers caring for children, the elderly and other sensitive populations), to any position within a criminal justice agency, as that term is defined in Section 13101 of the Penal Code, or to any individual working on a temporary or permanent basis for a criminal justice agency on a contract basis or on loan from another governmental entity. 14 The County took the necessary steps to ensure the criminal conviction question was removed from the County employment application prior to the July 1, 2014 effective date and is working with departments to administer the hiring process under the new conditions. Today's report and recommendations were considered and approved by the Public Protection Committee on July 28. Referral Update: The Human Resources Department implemented changes to its application submission process to comply with Assembly Bill 218 (California Labor Code Sec. 432.9). Previously, Contra Costa County required applicants to disclose, at the time of application, all conviction history detail. Effective July 1, 2014, disclosure of conviction history information is no longer required at the time of application unless it is for a position for which the County is otherwise required by law to conduct a conviction history background check. Information is collected electronically near the end of the recruitment process after the final HR scored examination step (written exam, panel interview, performance test, etc.) and before the eligible list is established. Candidates are to provide the conviction history form within three (3) business days of notification. At the end of three business days, candidates who return the conviction history form are placed on the employment list and the top ranked candidates (depending on the specific rules) become eligible for department selection interviews. For recruitments where Ban the Box does not apply (criminal justice agencies or other positions where the County is required by law to conduct a background check), completion of the conviction history form is required as a part of the job announcement supplemental questionnaire. A conviction history record will not necessarily disqualify an applicant or employee. Conviction records will be reviewed by Human Resources in conjunction with the appointing authority for job-relatedness taking into consideration recency, relevance, and rehabilitation. Conviction history may result in a request for additional information, removal from an employment list, or release from employment if warranted. This revised process will ensure the County’s compliance with AB218 while ensuring County liability is kept at a minimum, candidate experience is not compromised, and barriers to employment are removed. AB218 (Labor Code Section 432.9) Implementation Recommendations Confirm use of revised application submission process as this approach is consistent with neighboring counties. The Human Resources Department is preparing a Conviction Information for Applicants FAQs that will be made available to employees and the public on the County’s website. In addition, staff is exploring the requirement that all finalists for County positions be fingerprinted, with the information being used to verify conviction information provided by the candidates. Recommendation(s)/Next Step(s): 1. ACCEPT report on the implementation of "Ban the Box" in Contra Costa County including the use of revised application submission process as this approach is consistent with neighboring counties, preparation of a Conviction Information for Applicants FAQ (frequently asked questions) document that will be made available to employees and the public on the County’s website and potential requirement for all finalists for County positions be fingerprinted with the information being used solely to verify conviction information provided by the candidates. 2. PROVIDE direction to staff, as needed, on implementation of "Ban the Box" in Contra Costa 15 2. PROVIDE direction to staff, as needed, on implementation of "Ban the Box" in Contra Costa County. Fiscal Impact (if any): No fiscal impact. This report is informational only. Attachments Attachment A - Ban the Box Presentation to the Board of Supervisors (June 3, 2014) Attachment B - Ban the Box FAQ Attachment C - Revised Contra Costa County Employment Application Attachment D - DRAFT Criminal Conviction History Form Attachment E - Conviction Information for Applications DRAFT FAQ 16 “BAN THE BOX” Implementation 1 17 What is “Ban the Box”? “Ban the Box”, officially Assembly Bill 218 (California Labor Code Section 432.9), prohibits state and local agencies from inquiring about criminal convictions during the employment application process until the agency has determined that the applicant meets the minimum employment qualifications as stated in any notice issued for the position. 2 18 What is the intended purpose of “Ban the Box”? “Ban the Box” is intended to encourage the hiring of qualified formerly incarcerated individuals by ensuring that employers screen applicants based on their work qualifications, without consideration of their prior criminal history. It also aims to reduce recidivism through the employment of qualified ex-offenders. 3 19 What does “Ban the Box” Require? “Ban the Box” requires the removal of self- reporting questions about conviction history from employment applications. This expands current law which precludes local and state agencies from inquiring into arrests or convictions that have been dismissed, with some statutory exceptions. 4 20 What does “Ban the Box” Require? In addition, “Ban the Box” requires that an employer must delay any inquiry into convictions until after the employer has determined that the applicants meet the minimum employment qualifications, as stated in the notice for the position, with some exceptions. 5 21 Which employers are subject to “Ban the Box”? “Ban the Box” applies to state agencies, cities, counties, chartered cities and counties and special districts (e.g., fire protection districts, water districts). 6 22 Exemptions from “Ban the Box” The law does not apply to: a position for which a state or local agency is otherwise required by law to conduct a conviction history background check (e.g., state laws regulate workers caring for children, the elderly and other sensitive populations); any position within a criminal justice agency (defined by Section 13101 of the Penal Code); or any individual working on a temporary or permanent basis for a criminal justice agency, on a contract basis or on loan from another governmental agency. 7 23 When is “Ban the Box” effective? “Ban the Box” was signed by Governor Brown October 10, 2013, became law January 1, 2014, and is operative July 1, 2014. 8 24 What steps has the County taken to implement “Ban the Box”? Revised employment application to remove the check “box” and associated question regarding criminal convictions. New application will “go live” Monday, June 30th. Created FAQ which explains law to job applicants and County departments. Providing training and implementation assistance to County department personnel. 9 25 BAN THE BOX FAQ What is Ban the Box? Ban the Box, officially Assembly Bill 218 (California Labor Code Sec. 432.9), was signed by Governor Brown on October 10, 2013 and is operative July 1, 2014. The law prohibits state and local agencies from inquiring about criminal convictions during the employment application process for most positions until the agency has determined that the applicant meets the minimum employment qualifications as stated in any notice issued for the position. What does Ban the Box (California Labor Code Section 432.9) require? • Any inquiry about convictions on an employment application must be removed. Under existing law, California Labor Code Section 432.7, the employer is already prohibited from inquiring into arrests or into convictions that have been dismissed, with some explicit statutory exceptions. • The employer must delay any inquiry into convictions until after the employer has determined the applicant meets the minimum employment qualifications, as stated in the notice for the position, with some exceptions. What is the intended purpose of Ban the Box? Ban the Box is intended to encourage the hiring of qualified ex‐offenders by ensuring that employers screen applicants based on their work qualifications, without consideration of their prior criminal history. It also aims to reduce recidivism through the employment of qualified ex-offenders. Which employers are subject to Ban the Box? State agencies, cities, counties, chartered cities and counties and special districts (e.g., fire protection districts, water districts). When does Ban the Box go into effect? AB 218 (California Labor Code Section 432.9) will be operative July 1, 2014. Are there any other exemptions from the law? This section shall not apply to a position for which a state or local agency is otherwise required by law to conduct a conviction history background check (e.g., state laws regulate workers caring for children, the elderly and other sensitive populations), to any position within a criminal justice agency, as that term is defined in Section 13101 of the Penal Code, or to any individual working on a temporary or permanent basis for a criminal justice agency on a contract basis or on loan from another governmental entity. 26 Contra Costa County DATE RECEIVED For Human Resources Use Only Accepted Rejected EMPLOYMENT APPLICATION AN EQUAL OPPORTUNITY EMPLOYER Contra Costa County Human Resources 651 Pine Street – 2nd Floor Martinez, California 94553-1292 www.cccounty.us/hr Analyst Date Reason: Educ. License/Cert. Exp. Incomplete Other POSITION APPLYING FOR: PRINT EXACT JOB CLASSIFICATION TITLE PLEASE TYPE OR PRINT IN INK 1. Social Security Number – for Applicant/Employee Record Control (Voluntary) 2. Name: Last Name First Name Middle Name 3. Address: No. Street Apt. No. City State/Zip Code 4. Phones: ( )( )( ) Home/CRS/TTY Work Cell Phone 5. E-mail Address:Driver’s License: State Number Expiration Date 6. After employment, can you submit verification of your legal right to work in the U.S.? Yes No 7. Yes No _____________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________ 8. Are you fluent in any language other than English? If so, please specify: 9. Verify (v) OFFICE USE ONLY 10. Are you currently a Contra Costa County employee? Yes No If yes, enter Employee Number ____________ AK-1 (6/14) EQUAL EMPLOYMENT OPPORTUNITY To assist Contra Costa County in its commitment to Equal Employment Opportunity, applicants are asked to voluntarily provide the following information. To demonstrate that we meet equal employment opportunity requirements, periodically we must report statistical information about applicants and employees to the State and Federal Governments. When reported, data will not identify a specific individual. This questionnaire will be detached from the application prior to the examination, will be kept separate and confidential and will not be used in employment decisions. Please answer all questions by placing an “X” in the appropriate box. (see reverse for definitions) RACE/ETHNICITY: Only one box may be marked. Person of mixed races should classify according to the ethnic group with which they identify. 1 American Indian or Alaska Native (Not Hispanic or Latino) EMAN 2 Asian (Not Hispanic or Latino) 3 Black or African American (Not Hispanic or Latino)POSITION APPLYING FOR 4 Filipino (Not Hispanic or Latino) GENDER:MALE FEMALE Bid/Transfer Deep Class Reassignment Flexibly Staffed Promotion Student Worker Temporary Temporary Upgrade Have you ever been rejected during a probationary period, forced to resign in lieu of termination, dismissed, fired, terminated, or had an employment contract terminated from any position for performance or for disciplinary reasons within the last ten (10) years? Veterans’ Points – In open examinations, Contra Costa County will add five percent (5%) to your earned examination score if you pass the examination AND meet one of the following qualifications: (1) You have served continuously on active duty for more than 180 days and received an honorable discharge by the final filing deadline for the examination; or (2) You are a disabled veteran. To apply for points you MUST submit a copy of Form DD214 that indicates an honorable discharge or a general discharge under honorable conditions before the final filing deadline. Written verification of disability from the Veteran’s Administration is required for disabled veterans. Veterans’ points do not apply to promotional examinations. Please mark (X) in the box if you are applying for Veterans’ Credit and have attached the proper documentation. 5 Hispanic or Latino 6 Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) 7 White (Not Hispanic or Latino) 8 Two or More Races (Not Hispanic or Latino) AGE:UNDER 40 40 OR OVER Administrative Intern Merit System Title ___________ PRINT EXACT JOB CLASSIFICATION TITLE 27 11. EDUCATION: Check appropriate box if you possess one of the following: High School Diploma G.E.D. Certificate California High School Proficiency Certificate Highest Grade or Education Level Achieved?___________________________________________________________________________ Names of colleges / universities attended Course of Study / Major Degree Awarded Units Completed Degree Type Date Degree Awarded Semester Quarter A) Yes No B) Yes No C) Yes No Other schools / training completed: D) Course Studied Hours Completed Certificate Awarded E) Title Issue Date Expiration Date Number Licenses, certificates or registration required for this job ________________________ ________________________ _____________________ _____________________ ____________________ ____________________ ___________ ___________ 12.THE FOLLOWING SECTION MUST BE FILLED OUT COMPLETELY. List experience that relates to the qualifications as required on the job announcement. Begin with your most recent experience. List each promotion separately. Use additional sheets if necessary. Voluntary non-paid experience will be accepted if job related. A resume or other supporting documentation may be attached but it may not be used as a substitute for completing this section. A) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving Volunteer B) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving Volunteer C) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving Volunteer D) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving reetnuloV E) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving Volunteer F) Dates (Month, Day, Year) Employer’s Name and Address Duties Performed From To Total .soM .srY Title Salary $ _________ Hrs. per week_____ Reason for Leaving reetnuloV 13.How did you hear of this position? CCC Website Walk-In Advertisement CCC Job Hotline Other ___________________________ 14.I authorize the employers and educational institutions identified in this employment application to release any information they have concerning my employment or education to Contra Costa County Yes No May we contact your present employer? Yes No 15.I certify that the information I have entered on this application is true and complete to the best of my knowledge. I further understand that any false, incomplete, or incorrect statements, regardless of when they are discovered, may result in my disqualification from the examination process or dismissal from employment with Contra Costa County. ______________________________________ _____________________________________ DATE SIGNATURE OF APPLICANT DEFINITIONS: 1. American Indian or Alaska Native (Not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment. 2. Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam. 3. Black or African American (Not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa. 4. Filipino (Not Hispanic or Latino) – A person having origins in any of the original peoples of the Philippine Islands. 5. Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race. 6. Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 7. White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 8. Two or More Races (Not Hispanic or Latino) - All persons who identify with more than one of the above five races. 28 Contra Costa County Conviction History Form (Return to Human Resources within 3 Business Days) Complete and return this form to: Human Resources Department, 651 Pine Street, 2nd Floor, Martinez, CA 94553 Position Applying for (Exact Title): Last Name First Name Middle Initial Other Name(s) Used Street Address Apt. No. Primary Telephone Number ( ) City State Zip Code Alternate Telephone Number ( ) Email Address Social Security Number: Drivers License Number: Important Reminder: You will be asked to submit a copy of this form each time you are being considered for a position. Please keep a copy for your records. CONVICTIONS Have you ever been convicted of any crime by any court, including a military court, except as provided below? ☐YES ☐NO A conviction includes a plea, verdict or other finding of guilt. This question includes any conviction for which you have received a pardon. However, unless you are applying for a position as a Peace Officer or with a Criminal Justice Agency, you do not need to disclose any conviction that falls within one of the categories identified below. If you have more than one conviction, and they all fall within one of the categories identified below, you should check “no” to this question. i) any record regarding a referral to or participation in any pretrial or post trial diversion program; ii) any conviction where you have successfully completed a deferred entry of judgment program. If you are currently participating in a deferred entry of judgment program, you must disclose that conviction; iii) a conviction where the Court has ordered the record sealed, expunged or statutorily eradicated; iv) a conviction for a traffic offense where the fine was less than $400; v) a misdemeanor conviction for which probation was successfully completed or otherwise discharged and the case has been judicially dismissed under Penal Code Section 1203.4; vi) a conviction that is more than two years old and is for one of the following violations: (i) Health & Safety Code Section 11357(b) or (c), or any statutory predecessor to that section; (ii) Health & Safety Code Section 11360(c), or any statutory predecessor to that section; or (iii) Health & Safety Code Sections 11364, 11365, and 11550 as they relate to marijuana prior to January 1, 1976, or any statutory predecessors to those sections; or vii) any conviction while a juvenile (under 18 years old), unless the job announcement identifies particular convictions that must be disclosed for that particular classification or position, regardless of age when convicted. If you answered “YES,” please provide the following information for each arrest or conviction. You may voluntarily provide any explanation that you wish to have considered as part of your application, including any evidence of rehabilitation. If you need more space, please use an additional piece of paper and attach to this form. Violation: Court: Date and place of conviction: Penalty (fine, sentence, dates of probation): Name under which convicted Explanation (optional): CERTIFICATION OF APPLICANT (please read carefully): I hereby certify that all statements made in this Conviction History Form are true and complete to the best of my knowledge. I understand that any false, incomplete or incorrect statement, regardless of when discovered, may result in my disqualification or dismissal from employment with Contra Costa County. Date: Signature of Applicant: 29 Conviction Information for Applicants ~ FAQ’s 1 Effective July 1, 2014, Contra Costa County modified its application process to comply with Assembly Bill 218 (Ban the Box). AB 218 prohibits all state and local agencies from asking an applicant to disclose information regarding criminal convictions until the agency has determined the applicant meets the minimum employment qualifications for the position. Applicants who successfully complete and pass all of the recruitment’s examination phases described in the job announcement will be required to submit a conviction history questionnaire. Positions in criminal justice agencies or currently required by law to pass background checks are exempted from this bill and applicants may be required to submit conviction information at the time of application. (1) Does AB 218 prohibit the County from considering a job applicant’s criminal convictions at all in the hiring process?  No, a public agency can still take into account the same considerations regarding a job applicant’s criminal convictions as before AB 218. The only difference is when in the recruitment process such conviction information can be considered. (2) Will the conviction question still be asked?  Yes, the conviction question will still be asked, but will not be part of the initial application form.  If you successfully complete and pass all of the recruitment’s examination phases, as described in the job announcement, you will be instructed by the Human Resources Department to submit a conviction history questionnaire.  You will have three (3) business days from when the instructions are sent to you by e- mail to complete and submit the questionnaire online. Failure to do so within this timeframe will disqualify you from the rest of the recruitment process. (3) What do I need to prepare to provide a complete conviction history?  When requested, you will need to provide information regarding any felony or misdemeanor conviction(s) since your 18th birthday, unless the conviction(s) falls under one of the exceptions listed on the Conviction History Form.  Click here to view a sample Conviction History Form. (4) Who reviews and has access to my conviction history?  Review of conviction information is limited to designated Human Resources and Appointing Authority staff for the purpose of determining whether the conviction(s) is related to the position for which you have applied.  Conviction information is not provided to members of the examination committees or panels. (5) Will I be disqualified if I have been convicted of a misdemeanor or felony?  Conviction information is reviewed on a case-by-case basis. Answering “YES” to having a conviction(s) does not automatically disqualify you from employment. However, failure to disclose convictions may result in termination or denial of employment. 30 (6) What kinds of convictions do I need to include?  Generally, you must disclose any felony or misdemeanor conviction(s) since your 18th birthday, unless that conviction(s) falls under one of the exceptions listed on the Conviction History Form. (7) What should I do if I have more than one conviction?  If you have more than one conviction, you should list the following information for each conviction:  Violation (what was the offense [name the offense; not the penal code]  Court  Date of conviction (on or about)  Place of conviction (City, County, State)  Penalty (e.g. fine, sentence [time served, community service], court probation, etc.)  Name under which convicted  Explanation (optional) (8) I do not remember the specifics of my conviction history. What should I do?  If you do not know the specifics of a conviction, include all requested information as accurately as possible.  In addition, if you do not remember specifics about your conviction(s), you may obtain that information from the municipality in which you received the conviction(s).  You may also contact the Department of Justice at 916-227-3832 for information.  You may be disqualified from the rest of the recruitment process if the conviction information is either not provided or not complete. (9) Can I attach or submit a printout instead of filling out the Conviction History form/questions on the supplemental application?  No, court and/or DMV print outs, police reports or rap sheets are not accepted in lieu of you providing information regarding your conviction(s). (10) I prefer to discuss my conviction history with someone in person. What should I do?  The conviction information you provide is confidential and review is limited to designated Human Resources and Appointing Authority staff.  A complete conviction history must be submitted in the format requested within the established submission period. Failure to do so may disqualify you from the rest of the recruitment process.  You should be forthcoming with all conviction information. If you include information indicating one conviction, and either fingerprints or background check results report multiple convictions that could be considered dishonesty. Not providing conviction information may result in the denial or termination of employment. 31 (11) I have already submitted my conviction history with a previous application or I’m currently a County employee. Do I have to submit the information again?  Yes, you will need to submit conviction information for each recruitment process, when requested.  You may be disqualified from the rest of the recruitment process if the conviction information is not provided within the deadline or is incomplete. (12) What happens if I do not submit the information by the deadline or it is incomplete?  You may be disqualified from the rest of the recruitment process if the conviction information is not provided within the deadline or is incomplete. (13) How will I know if I do not successfully complete the conviction review process?  You will be notified of your status by the County. (14) I have reviewed all of the information in the FAQ’s, but I still have questions. Who should I contact?  If you have any further questions about conviction information, you may contact the Human Resources Department at (925) 335-1701. 32 INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:08/04/2014   Subject:Contra Costa Television Policy and Procedure Update Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 14/11   Referral Name: Contra Costa Television Policy and Procedure Update  Presenter: Betsy Burkhart, Communications & Media Director Contact: Betsy Burkhart, 925-313-1180 Referral History: On June 26, 2012, the Board of Supervisors referred to the IOC a review of the policies and procedures governing the operations of Contra Costa Television (CCTV). CCTV was established in 1994 and provides local government and educational programming to the citizens of Contra Costa County and is funded by franchise fees collected by cable providers and remitted to the County. Policies and procedures governing CCTV are updated on an as needed basis and were last updated by the Board of Supervisors in 2009.  On August 13, 2012, the IOC received a presentation from staff on the history of CCTV and the reasons for considering an update to policies and procedures. The IOC directed staff to return with updates and ultimately draft policies and procedures for review. On October 8 and November 13, 2012, and September 9, 2013, the IOC received updates from the Communications and Media Director. The Office of Communications and Media was directed by the IOC to update operational policies for CCTV and create interim policies to expand programming on additional channels managed or to be managed by CCTV. The additional capacity would allow for Public Access programming guidelines in addition to updated Government Access programming guidelines. However, further work on the policy/procedures update was suspended due to a notification from the College District that it intended to cease operation of the Educational Access channel that serves Contra Costa County. On September 9, 2013, the IOC further directed CCTV to take steps to provide channel management and signal maintenance for the countywide Education Channel, which was in danger of going dark.  The Internal Operations Committee further directed the Office of Communications and Media to incorporate all three aspects of Public, Education and Government Access Television (PEG) into a proposed countywide needs assessment to develop a road map for PEG programming throughout the County. The Committee directed the Office to continue to work on a Memorandum of Understanding with additional cities seeking channel management, and pursue Board of Supervisors approval of management of the Education Channel once programming capability exists. 33 exists. Referral Update: CCTV’s operational policy and procedures have been updated to reflect current Government Access needs, and will be communicated to eligible users inside and outside the County once feedback is considered from key channel users. The draft policy allows for the expanded use of CCTV to better showcase government programs and services, encouraging CCTV’s use as a marketing and outreach tool for the County. It streamlines requests for services, and moves multiple paper-driven processes online. It also provides for more logical programming blocks on CCTV so that viewers can know what to expect, and allows presentations before the Board of Supervisors to be shown on the channel independently of the Board meetings themselves. A greater emphasis on using CCTV to effectively communicate the programs and services provided by the County will inform the public of how their tax dollars are being used. The current “pay to play” model, requiring eligible users to pay for production costs of any video, continues to be a disincentive for County departments with strapped budgets. It also gives non-General Fund supported departments a broader opportunity for video outreach since they can afford to cover costs. The Office of Communications and Media is currently auditing CCTV content to better gauge patterns of use by eligible users, both for video and bulletin board content. It is expected that the results will be presented to the Internal Operations Committee for direction on whether or not the cost structure should be modified. In the area of Public Access, CCTV reached out to program producers previously served by Comcast and has aired only those programs which were on the channel when the cable company abandoned operations in late 2012. CCTV is phasing in new programming over the remaining months of 2014 to encourage public interest in the countywide needs assessment that will be conducted on behalf of all three legs of PEG. The expectation is that new programs will begin airing in September. In the area of Education Access, CCTV is continuing to provide the signal maintenance for the channel. CCTV is pursuing avenues to secure educational programming to populate the channel with a head-start to what a fully functioning station might have to offer. The Board of Supervisors will be asked to approve CCTV’s operation and management of the channel once appropriate interim programming is secured, likely in September 2014.  For both the Public and Educational Access channels, it is important to note that expanding CCTV’s operational reach does not presume CCTV will eventually handle channel management or operations. There are many successful models for PEG channel operation, and at this point CCTV is not advocating for any one over another. The Internal Operations Committee approved CCTV’s 2013 public engagement grant request to seek funding for a countywide PEG needs assessment, but Contra Costa was not among those entities funded. A Request-for-Quotes (RFQ) will be issued in August to gauge the costs for a consultant to utilize the Knight Foundation’s Community Information Toolkit. The Toolkit, which has already been used by other jurisdictions to replace more traditional PEG needs assessment studies, provides a rich analysis about the information needs of communities to ensure residents are informed and engaged.  Contra Costa Television is approaching its 20th  anniversary as a public service of the Board of Supervisors. CCTV plans to enter the 21 st year of operations with a broader mission of engaging 34 Supervisors. CCTV plans to enter the 21 st year of operations with a broader mission of engaging viewers through an expanded base of Public, Education and Government access programming, coupled with expanded web video outreach to meet users where they are watching video, whether it is on television, a computer, tablet or phone. Recommendation(s)/Next Step(s): RECEIVE report from the Communications and Media Director on the policies and procedures governing the operations of Contra Costa Television and DETERMINE action to be taken. Fiscal Impact (if any): None. Attachments DRAFT CCTV Polices and Procedures 35 Contra Costa Television Operating Policy and Procedures: Draft of 2014 Updated Guidelines The following guidelines are proposed for streamlining the operating policy and procedures for CCTV content. As one of our eligible users, we are asking for your feedback and suggestions to ensure the guidelines are clear, and answer your most common questions. Thank you in advance for your assistance. We will share the results of the final policy no later than August 31, 2014. If you have any questions, please contact Betsy Burkhart, Director, Office of Communications and Media, at 925-313- 1180, or betsy.burkhart@contracostatv.org. Contra Costa Television (CCTV) is the County’s Government Access cable television channel. It’s a public service of the Board of Supervisors, committed to producing and television quality programming on issues of countywide interest or concern. Who can use CCTV? Government Access is intended to make cable television available for use by local governments, agencies and special districts. Local governmental bodies, boards and commissions located in Contra Costa County may request to have programs produced and/or aired on CCTV. State and Federal governmental bodies may also request use of the channel in association with official governmental activities that affects the interests of Contra Costa County residents. CCTV access may not be used for political advertising or to promote or oppose a candidate for public office. How can access be requested? Program requests may be made online or in writing (form undergoing update/link to new web form) to the Office of Communication and Media. 36 What costs are associated with using CCTV? There is no charge for channel time, facilities or equipment when the applicant is producing a program for airing on CCTV. Charges are incurred if the eligible user requires CCTV staff or contractors to provide services relating to the creation of the program. What types of programs are eligible for airing? Suitable programs should have a countywide interest and a connection to a government program, service or community need. Eligible users have broad discretion to propose programming of interest to their viewers. Denial of program airing requests by the Office of Communications and Media may be appealed to the County Administrator. (link to form, auto-save to CCTV as well.) Between live and pre-recorded programming, CCTV airs an electronic bulletin board. What types of announcements can be aired? Bulletin board announcements can include government sponsored events, job recruitments, public meeting announcements and other information that can be shared in a series of slides. Submission guidelines and the submission form are located on the CCTV website. (Link to form page) What types of products and services are available through CCTV? Use of the studio, production facilities and equipment Rental of facility for non-government access use (per Use of County Facilities Policy) Production Services, including end-to-end services or a la carte depending upon the need. Producers, editors, directors, videographers are among the services that can be provided by staff or contractors hired by CCTV. DVD and web file production How can programs that are not eligible for Government Access be aired? Only Government Access programming will air on CCTV, but the station can assist program producers with public or educational video content access other channels within the Contra Costa County cable television footprint. 37 INTERNAL OPERATIONS COMMITTEE 7. Meeting Date:08/04/2014   Subject:Private Parking Ordinance Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 14/15   Referral Name: Private Parking Ordinance  Presenter: Julie DiMaggio Enea, County Administrator's Office Contact: Tom Geiger 925-335-1800 Referral History: On May 13, 2014, the Board of Supervisors adopted a "Support" position on AB 2381, as introduced (Bonilla): Private parking facilities, a bill that allows cities or counties to authorize, via ordinance or resolution, operators of privately owned and maintained off-street parking facilities to regulate unauthorized parking, and referred to the Internal Operations Committee the evaluation of a county ordinance to authorize private parking lot owners to issue citations for violations of parking lot regulations. Under current state Vehicle Code the only remedy available to private parking lot owners for parking violations is towing of the vehicle. A county ordinance would permit issuance of citations. The Attorney General has issued an advisory ruling that states that California statute must authorize such an ordinance. This ruling is not binding and, therefore, does not preclude the County from enacting such an ordinance. Recently a legal opinion found that Walnut Creek’s ordinance allowing for private property owners to issue citations for parking violations was valid and not preempted by state law. AB 2381, if enacted, will clarify, in State statute, that cities and counties have the authority to enact ordinances allowing operators of privately owned and maintained off-street parking facilities to regulate unauthorized parking in their facilities. The Internal Operations Committee took this matter up on June 2. In consideration that final judgment had not yet been rendered on the 2012 lawsuit involving the City of Walnut Creek's ordinance and that AB 2381, which would provide statutory authority for a private parking facilities ordinance, is still pending, the Committee directed County Counsel to draft a County ordinance modeled substantially on the City of Pleasant Hill's ordinance, for the Committee's review at its regular meeting on August 4. Referral Update: The attached ordinance prepared by the County Counsel's office would add Chapter 46-14 to the 38 The attached ordinance prepared by the County Counsel's office would add Chapter 46-14 to the County Ordinance Code. It would authorize operators of privately owned and maintained off-street parking facilities to regulate unauthorized parking in those facilities. Specifically, the ordinance would authorize private parking operators to impose a parking violation charge on an owner of a vehicle for unauthorized parking. The ordinance provides that a parking violation charge may not exceed $50. Under the draft ordinance, a parking violation charge may not be imposed at an off-street parking facility unless signs that comply with the ordinance have been posted at the facility. The signs must specify all applicable parking restrictions, specify the amount of the parking violation charge, and specify the times of day and night when the parking restrictions are in force and parking violation charges apply. The draft ordinance also establishes requirements that apply to printed notices issued at off-street parking facilities, requires private parking operators that issue notices to establish dispute resolution procedures and to register with the Public Works Department, and establishes regulations that apply to the collection of unpaid parking violation charges. The Sheriff and Public Works Director have reviewed and concur with the draft ordinance except that the Public Works Director would like the ordinance to provide for registration fee of $250 to defray the administrative costs of developing the registration form; reviewing, accepting, and maintaining the registration, providing compliance information to the registrant, and receiving complaints (if any) regarding non-compliance.  Recommendation(s)/Next Step(s): CONSIDER the draft of a county ordinance to authorize private parking lot owners to issue citations for violations of parking lot regulations including the possible addition of a registration fee, and DETERMINE whether to proceed with the introduction of an ordinance or wait to see if AB 2381 will pass. Fiscal Impact (if any): Unknown, but anticipated to be nominal.  Attachments DRAFT Ordinance on Private Parking Facilities AB 2381 Bill Text as of 4/28/14 Leg Cte Report AB 2381 Private Parking Facilities AB 2381 Bonilla Fact Sheet 39 40 41 42 43 44 AMENDED IN ASSEMBLY APRIL 28, 2014 california legislature—2013–14 regular session ASSEMBLY BILL No. 2381 Introduced by Assembly Member Bonilla (Coauthor: Assembly Member Skinner) February 21, 2014 An act to amend Section 21107.8 of the Vehicle Code, relating to vehicles. legislative counsel’s digest AB 2381, as amended, Bonilla. Private parking facilities. Existing law authorizes a city or county, by ordinance or resolution, to find and declare that there are privately owned and maintained offstreet parking facilities within the city or county that are generally held open for use of the public for purposes of vehicular parking and requires, upon enactment of the ordinance or resolution, that specified traffic laws apply, including those related to basic speed law, reckless driving, and speed contests and exhibitions of speed, except as specified. This bill would authorize a city or county to include in that ordinance or resolution authorization for the operator of privately owned and maintained offstreet parking facility to regulate unauthorized parking. parking in that facility. The bill would, if a city or county has exercised that authority and unauthorized parking is regulated in a privately owned and maintained offstreet parking facility, require the owner or operator of the facility to include in a notice of parking violation instructions that describe the manner in which to contest the notice of parking violation and prohibit the owner or operator from filing with, or transmitting to, the department a notice of parking violation, as specified. 98 45 Vote: majority. Appropriation: no. Fiscal committee: no. State-mandated local program: no. The people of the State of California do enact as follows: line 1 SECTION 1. Section 21107.8 of the Vehicle Code is amended line 2 to read: line 3 21107.8. (a)  (1)  Any city or county may, by ordinance or line 4 resolution, find and declare that there are privately owned and line 5 maintained offstreet parking facilities as described in the ordinance line 6 or resolution within the city or county that are generally held open line 7 for use of the public for purposes of vehicular parking. Upon line 8 enactment by a city or county of the ordinance or resolution, line 9 Sections 22350, 23103, and 23109 and the provisions of Division line 10 16.5 (commencing with Section 38000) shall apply to privately line 11 owned and maintained offstreet parking facilities, except as line 12 provided in subdivision (b). line 13 (2)  (A)   If a city or county enacts an ordinance or resolution line 14 authorized by paragraph (1), a city or county may include in that line 15 ordinance or resolution authorization for the operator of a privately line 16 owned and maintained offstreet parking facility to regulate line 17 unauthorized parking. parking in that facility. line 18 (B)  (i)  If a city or county has exercised its authority pursuant line 19 to subparagraph (A) and unauthorized parking is regulated in a line 20 privately owned and maintained offstreet parking facility, the line 21 owner or operator of that facility shall include in a notice of line 22 parking violation instructions that describe the manner in which line 23 to contest the notice of parking violation. line 24 (ii)  If a city or county has exercised its authority pursuant to line 25 subparagraph (A) and unauthorized parking is regulated in a line 26 privately owned and maintained offstreet parking facility, the line 27 owner or operator of that facility shall not file with, or transmit line 28 to, the department a notice of parking violation for the purpose of line 29 having the department attempt to collect unpaid parking penalties line 30 by refusing to issue or renew a license pursuant to Section 12808.1 line 31 or refusing to renew the registration of a vehicle pursuant to line 32 Section 4760. line 33 (b)  Notwithstanding the provisions of subdivision (a), no line 34 ordinance or resolution enacted thereunder shall apply to any line 35 offstreet parking facility described therein unless the owner or 98 — 2 —AB 2381 46 line 1 operator has caused to be posted in a conspicuous place at each line 2 entrance to that offstreet parking facility a notice not less than 17 line 3 by 22 inches in size with lettering not less than one inch in height, line 4 to the effect that the offstreet parking facility is subject to public line 5 traffic regulations and control. line 6 (c)  No ordinance or resolution shall be enacted under subdivision line 7 (a) without a public hearing thereon and 10 days prior written line 8 notice to the owner and operator of the privately owned and line 9 maintained offstreet parking facility involved. line 10 (d)   Section 22507.8 may be enforced without enactment of an line 11 ordinance or resolution as required under subdivision (a) or the line 12 posting of a notice at each entrance to the offstreet parking facility line 13 as required under subdivision (b). line 14 (e)  The department shall not be required to provide patrol or line 15 enforce any provisions of this code on any privately owned and line 16 maintained offstreet parking facility subject to the provisions of line 17 this code under this section except those provisions applicable to line 18 private property other than by action under this section. O 98 AB 2381— 3 — 47 LEGISLATION COMMITTEE 6. Meeting Date: 05/01/2014 Subject: AB 2381, as introduced (Bonilla): Private parking facilitiesSubmitted For: LEGISLATION COMMITTEE,Department: County AdministratorReferral No.: 2014-16 Referral Name:AB 2381, as introduced (Bonilla): Private parking facilitiesPresenter:L. DeLaney/925-335-1097Contact:L. DeLaney, 925-335-1097Referral History:Support for AB 2381 was requested by Assembly Member Bonilla's office.Referral Update:SUBJECT: Private parking facilities. Current Status: 04/23/2014: From ASSEMBLY Committee on LOCAL GOVERNMENT: Do pass as amendedSUMMARY: Allows cities or counties to authorize, via ordinance or resolution, operators of privately owned and maintained off-street parking facilities to regulate unauthorized parking.EXISTING LAW: 1) Allows any city or county, by ordinance or resolution, to find and declare that there are privately owned and maintained offstreet parking facilities as described in the ordinance or resolution within the city or county that are generally heldopen for use of the public for purposes of vehicular parking, and that specified traffic laws apply to such facilities, including those related to basic speed law, reckless driving, speed contests and exhibitions of speed. 2) Prohibits any ordinance or resolution described above from applying to any offstreet parking facility unless the owner or operator posts specified notices that the parking facility is subject to public traffic regulations and control. 3) Prohibits any ordinance or resolution described above from being enacted without a public hearing and 10 days prior written notice to the owner and operator of the privately owned and maintained offstreet parking facility involved. 4) Outlines the requirements for, and limitations on, the removal of vehicles parked on private property, as specified (Vehicle Code section 22658). COMMENTS: 1) Purpose of this bill. This bill clarifies that a city or a county may enact an ordinance that allows the owners or operators of privately owned and maintained off-street parking facilities to regulate parking in their facilities. This bill issponsored by the Walnut Creek Downtown Association. 2) Author's statement. According to the author, "Some cities and counties have ordinances authorizing private parking lot operators to regulate private lots and enforce parking violations through the use of invoices. Parking ordinances outlineconsumer protections and strict requirements of property owners. Ordinances specify signage, penalty amount, dispute resolution, and compliance requirements, and are adopted only with a vote of the city council or county board of supervisors.However, state law does not explicitly prescribe whether or not private companies can enforce meter limits in private parking lots, even when local jurisdictions authorize a company's ability to do so. Clarity is needed in state law to protect allparties." 3) Background. In December of 2011, the Attorney General issued an opinion that was sought to answer four questions: a) Does California Vehicle Code section 22658, or any other state law, authorize private property owners to issue parking citations imposing monetary sanctions to the owners of vehicles parked on their property?Print Agenda Itemhttp://64.166.146.155/print_ag_memo.cfm?seq=17799&rev_num=0&mode=External&reloade...1 of 35/14/2014 3:24 PM48 b) May private property owners acquire, by means of issuing a written warning or posting signage, the right to issue parking citations imposing monetary sanctions to the owners of vehicles parked on their property? c) May persons who tow and impound vehicles under Vehicle Code section 22658 require payment of parking citations that have been issued by private property owners, in addition to the towing and storage charges? d) What rights or remedies are available to the owners of vehicles that have received parking citations imposing monetary sanctions issued by private property owners? The opinion concluded that: a) Neither California Vehicle Code section 22658, nor any other state law, authorizes private property owners to issue parking citations imposing monetary sanctions to the owners of vehicles parked on their property. b) Absent statutory authorization, private property owners may not acquire, by means of issuing a written warning or posting signage, the right to issue parking citations imposing monetary sanctions to the owners of vehicles parked on theirproperty. c) Persons who tow and impound vehicles under Vehicle Code section 22658 may not require payment of parking citations that have been issued by private property owners. d) Owners of vehicles who have received parking citations imposing monetary sanctions issued by private property owners or their agents do not have rights or remedies per se, but the citations are unenforceable against the vehicle owners. Subsequent to this opinion, a class action case was filed in August of 2012 alleging that the opinion, together with various provisions of the Vehicle Code, preclude local governments in California from enacting ordinances allowing the privateissuance of invoices for parking fees. The case involved a private parking operator, Regional Parking Corporation, doing business pursuant to a Walnut Creek ordinance governing private parking lots. In its order after hearing this case, the Contra Costa Superior Court noted that, "The Opinion is silent on the question of whether a local government ordinance would be sufficient 'statutory authorization' to allow a private property owner toissue parking citations. California courts interpret the term 'statute' to include municipal ordinances...Thus, the Court reads the Opinion as including ordinances as potential statutory authorization for the private issuance of citations." The Court then considered a question not addressed in the opinion: whether a local government can enact an ordinance allowing for private property owners to issue citations, or whether any such ordinance would necessarily be preempted bystate law. The Court found that, "Because the Vehicle Code for the most part does not address the regulation of private parking, the Court also finds that there is no implied preemption of the Ordinance. What little state law there is on the topic ofprivate parking expressly provides for the possibility of local regulation thereof...There is no statutory scheme fully occupying the field so as to impliedly preempt local regulation. "Nor is the plaintiff persuasive in arguing that because the City of Walnut Creek cannot contract with private parties to issue citations for public parking violations, it cannot authorize private parties to impose fees for unauthorized parking ontheir own property...Although local governments are restricted from contracting out the performance of their public functions - such as the enforcement of public parking laws - the issuance of invoices for unauthorized parking on privateproperty is not such a public function." This bill will clarify, in state statute, that cities and counties have the authority to enact ordinances allowing operators of privately owned and maintained off-street parking facilities to regulate unauthorized parking in their facilities. Arguments in support. The Walnut Creek Downtown Association, sponsor of this bill, states, "(T)he validity of the Walnut Creek ordinance has been put into question by an Attorney General legal opinion which states that California statute mustauthorize such an ordinance. This opinion, while not binding, has had the unfortunate consequence of discouraging other cities from adopting ordinances that would benefit their downtown business associations, local merchants and customers.AB 2381 will provide clarity to the matter by addressing the Attorney General opinion and clearly stating that such ordinances are valid." Arguments in opposition. None on file. REGISTERED SUPPORT / OPPOSITION: Support Walnut Creek Downtown Association [SPONSOR] AvalonBay Communities, Inc. California Business Properties Association California Restaurant Association California Retailers Association City of Walnut Creek International Council of Shopping CentersPrint Agenda Itemhttp://64.166.146.155/print_ag_memo.cfm?seq=17799&rev_num=0&mode=External&reloade...2 of 35/14/2014 3:24 PM49 League of California Cities Mayor Timothy M. Flaherty, City of Pleasant Hill National Federation of Independent Business Regional Parking, Inc. Opposition None on file Analysis Prepared by: Angela Mapp / L. GOV. / (916) 319-3958Recommendation(s)/Next Step(s):Staff recommends that the Legislation Committee consider recommending a position of "support" to the Board of Supervisors on AB 2381.Attachments-YAB 2381 Fact SheetAB 2381 Sample Support LetterPrint Agenda Itemhttp://64.166.146.155/print_ag_memo.cfm?seq=17799&rev_num=0&mode=External&reloade...3 of 35/14/2014 3:24 PM50 AB 2381: Clarifying Parking Enforcement Jurisdictions Summary: AB 2381 will enable cities and counties to adopt parking ordinances that best facilitates economic activity in their jurisdictions. Specifically, this bill clarifies cities and counties ability to authorize the regulation of private parking facilities by their owners and managers. Background: In California, many parking lots are privately owned and operated. In the City of Walnut Creek, 70% of downtown parking spaces are privately owned. Parking lot owners hire private parking lot operators to manage their parking facilities. At the direction of local jurisdictions, professional parking mangers analyze traffic flow patterns and parking tendencies to develop parking plans that meet the needs of local businesses. Parking ordinances are detailed and specify among other things, requirements for signage, dispute resolutions, and penalty amounts. City and county governments review proposals before adopting ordinances authorizing privately owned facilities to be regulated by their operators. Metered parking is often recommended by parking lot managers and adopted by local governments for private parking lots. Metered parking is used to create turnover and help increase retail sales. Especially in high traffic areas with a prevalence of businesses, adequate parking turnover ensures customers are able to access retail stores and add to the economic activity of a given locale. Need for legislation: Some cities and counties have ordinances authorizing private parking lot operators to regulate their lots and enforce parking violations through the use of invoices. However, state law does not prescribe whether or not private companies can enforce meter limits in private parking lots, even when local jurisdictions authorize a company’s ability to do so. Clarity is needed to protect all parties and maintain existing parking enforcement policies. This bill: Specifically, this bill:  allows cities and counties to authorize private parking companies the ability to manage private parking lots under the conditions and criteria deemed appropriate by the local jurisdiction Support: Walnut Creek Downtown Business Association (sponsor) Contact: Iván Carrillo Office of Assemblywoman Susan A. Bonilla 916-319-2014 ivan.carrillo@asm.ca.gov 51 INTERNAL OPERATIONS COMMITTEE 8. Meeting Date:08/04/2014   Subject:RETENTION AND DESTRUCTION OF ADVISORY BODY RECORDS Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 14/12   Referral Name: ADVISORY BODY RECORDS RETENTION  Presenter: Theresa Speiker, Chief Asst CAO Contact: Vicky Mead 925-335-1907 Referral History: On December 4, 2012, the Board of Supervisors referred to the IOC the development of a policy on retention and destruction of advisory body records in response to inquiries from its various advisory bodies. County Counsel has advised the Board to develop a policy on retention/destruction of advisory bodies’ records. This referral was not completed by the 2013 IOC and was carried forward to the 2014 IOC for continued study. In December 2013, the IOC approved the Clerk of the Board's work plan (shown below) for developing a records retention plan for Board advisory bodies and requested that COB devise a conservative schedule of document retention in order to avoid retention of documents for periods longer than legally required: (a) Survey the advisory bodies to identify any record types they maintain (other than routine meeting notices, agendas and minutes) which may be subject to public records act requirements; (b) Segregate the public records of each advisory body (or 'type of advisory body" where possible), by subject or type of record, into their respective record series; (c) In collaboration with County Counsel, develop a records retention schedule for each record series for each advisory body; and, (d) Obtain approval for [the] proposed Records Retention Schedule by the Board of Supervisors; (e) Advise advisory bodies of the applicable retention schedules for their records; and, (f) Develop procedures for each advisory body to identify and destroy "outdated" records in accordance with the Records Retention Schedule that is approved by the Board of Supervisors. Referral Update: Attached is a report which has been prepared by the County Administrator's Office in 52 Attached is a report which has been prepared by the County Administrator's Office in consultation with the Office of County Counsel. An attachment to the report lists the types of records kept by advisory bodies, as identified through the survey, and lists the recommended retention period for each type of record. The Recommended Retention Schedule satisfies the goal listed under (c) of the work plan described above. Also attached to the report is a draft Resolution, which would be forwarded for consideration by the Board of Supervisors, in order to enact the proposed Records Retention Schedule if the proposed schedule is approved by the IOC. Recommendation(s)/Next Step(s): 1. ACCEPT report and CONSIDER proposed Resolution to adopt a Records Retention Schedule for advisory body records. 2. PROVIDE any desired direction to the Office of the Clerk of the Board for developing written guidelines to the advisory bodies for managing and disposing of public records pursuant to the Resolution, as described under steps (e) and (f) of the work plan presented above. Fiscal Impact (if any): None. Attachments Staff Report - Advisory Body Records Retention Proposed Adv Body Records Retention Schedule Proposed Board Resolution_Adv Body Records Retention 53 County of Contra Costa OFFICE OF THE COUNTY ADMINISTRATOR MEMORANDUM DATE: August 4, 2014 TO: Internal Operations Committee Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen, Vice-Chair FROM: County Administrator's Office - Office of the Clerk of the Board SUBJECT: Proposed Records Retention Schedule for Advisory Bodies ________________________________________________________________________ RECOMMENDATIONS REVIEW the proposed Records Retention Schedule for Advisory Bodies (Attachment 1), as recommended by County Counsel. REVIEW the proposed Resolution to Authorize the Destruction of Advisory Body records, which would incorporate and adopt the recommended Records Retention Schedule for Advisory Bodies (Attachment 1), pursuant to California Government Code Section 26202. RECOMMEND that the Board of Supervisors approve the proposed Resolution to Authorize the Destruction of Advisory Body Records. Discussion To efficiently manage the volume of records generated and received, advisory bodies must dispose of unnecessary records and documents that have no apparent historical significance or further administrative value, are not required to be maintained by state or federal law, and are no longer necessary for their purposes pursuant to Government Code section 26202. Government Code section 26202 allows the Board of Supervisors to authorize the destruction of any record more than two years old without being photographed microfilmed or otherwise 54 Records Retention Schedule for Advisory Bodies p. 2 IOC August 4, 2014 reproduced if it is not required by state statute or county charter to be prepared or received, or if it is prepared or received pursuant to state statute or county charter but it is not expressly required by law to be filed or preserved. The Clerk of the Board's Office recently surveyed the advisory bodies to identify the types of records that they maintain. The results of the inventory appear in Attachment 2. The survey results were reviewed by the Office of County Counsel, who provided the recommended retention period for each type of record as identified in the survey. Work Plan Following adoption of the proposed Resolution to Authorize the Destruction of Advisory Body Records by the Board of Supervisors, the Clerk of the Board will issue specific written guidelines to the advisory bodies for maintaining and disposing of their public records, pursuant to the Resolution. These procedures will be added to the online "Advisory Body Handbook" (issued by the Clerk of the Board) and also will be included in the training materials provided by COB to members and staff of advisory bodies. These guidelines will strongly emphasize the need for advisory bodies to: (1) continue to comply with the public records requirements of the California Brown Act and Contra Costa's Better Government Ordinance, and (2) retain, manage, and dispose of their public records according to the Records Retention Schedule that is approved by the Board of Supervisors. The guidelines will specifically direct the advisory bodies to make their records accessible to the public, upon request, at a specific designated location that is communicated to the public on a regular basis. 55 (Proposed) Records Retention Schedule for Advisory Bodies Record Type Retention Period Meeting agendas For the life of the committee, plus two (2) years Meeting minutes For the life of the committee, plus two (2) years Special meeting notices For the life of the committee, plus two (2) years Historical records Permanent Annual report Two years Training certificates of committee members Two years after a new certificate is issued Committee applications Two years after the appointee's term on the committee; for all other applications, two years Correspondence Two years Annual Budget For lifetime of the committee plus two additional years Ledger of expenditures Two years Expense reimbursements and supporting documents Two years Policies and procedures As long as the policy or procedure is in effect, plus two additional years Public Records Act requests Two years Form 700 Retain during year for which the form was filed, then retain for an additional seven (7) years Submitted to Internal Operations Committee, Augsut 4, 2014 56 RESOLUTION No. 2014/--- (see Agenda Quick, AIR 18171 for actual resolution) In the matter of A Proposed Resolution to Authorize the Destruction of Advisory Body Records, as recommended by the Internal Operations Committee. WHEREAS, in order for advisory bodies to manage the volume of records generated and received, advisory bodies must dispose of unnecessary records and documents that have no apparent historical significance or further administrative value, are not required to be maintained by state or federal law, and are no longer necessary for their purposes pursuant to Government Code section 26202; and, WHEREAS Government Code section 26202 allows the Board of Supervisors to authorize the destruction of any record more than two years old without being photographed, microfilmed, or otherwise reproduced if it is not required by state statute or county charter to be prepared or received or if it is prepared and received pursuant to state statute or county charter, but it is not expressly required by law to be filed or preserved; and, WHEREAS a "Records Retention Schedule for Advisory Bodies" (Attachment A of this Resolution) was developed based on a survey of advisory body records, approved by the Office of County Counsel and is hereby incorporated into the text of the proposed Resolution; and, WHEREAS this proposed Resolution including Attachment A was reviewed by the Internal Operations Committee at its meeting of June 2, 2014 and was recommended by IOC to the Board of Supervisors for final approval; THEREFORE BE IT RESOLVED that the proposed "Resolution to Authorize the Destruction of Advisory Body Records," incorporating by reference the "Records Retention Schedule" for different record types that is appended in Attachment A, is APPROVED. 57 INTERNAL OPERATIONS COMMITTEE 9. Meeting Date:08/04/2014   Subject:July-December 2013 Semi-Annual Small Business Enterprise and Outreach Report Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: IOC 14/1   Referral Name: SBE/Outreach Program Oversight  Presenter: Antoine Wilson, Affirmative Action Officer Contact: Referral History: On December 13, 1999, the Board of Supervisors approved the Small Business Enterprise (SBE) Program for the purpose of providing small businesses a fair share of County business. The Outreach Program had previously been adopted by the Board of Supervisors in August 1998 to promote broad outreach to all businesses, including minority-owned, women-owned, small, and local businesses. The IOC has provided policy oversight on these programs since inception, including surveying County departments on the implementation of the SBE and Outreach Programs. In December 2004, the Internal Operations Committee directed the Affirmative Action Officer to make status reports to the Committee on a semi-annual basis rather than a quarterly basis. The IOC received the last semi-annual report in November 2013, which covered the period January 1 through July 31, 2013. Referral Update: Attached for the Committee’s review and approval is the July - December 2013 Semi-Annual report, which reflects a new database format that has been developed to streamline data collection and analysis. Senior Management Analyst Vicky Mead and Affirmative Action Officer Antoine Wilson will be present to discuss the report and respond to questions. Recommendation(s)/Next Step(s): ACCEPT semi-annual report on the Small Business Enterprise and Outreach Programs covering the period July-December 2013. Fiscal Impact (if any): Increasing the participation of small businesses, especially local businesses, in contracting 58 Increasing the participation of small businesses, especially local businesses, in contracting opportunities may directly stimulate local economic activity and therefore potentially increase County tax revenues. Attachments Staff Report on SBE Program 59 60 61 62 63