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Home My WebLink AboutBOARD STANDING COMMITTEES - 05072014 - Internal Ops Cte Min INTERNAL OPERATIONS COMMITTEE SPECIAL MEETING May 7, 2014 3:00 P.M. 651 Pine Street, Room 101, Martinez Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. CONSIDER approving the Record of Action for the special April 14, 2014 Internal Operations Committee meeting. (Julie DiMaggio Enea, IOC Staff) 4. CONDUCT interviews for the At Large #1 seat on the County Planning Commission and CONSIDER making a nomination to the Board of Supervisors for appointment to a four-year term beginning July 1, 2014 and ending June 30, 2018. (Julie DiMaggio Enea, IOC Staff) 5. CONSIDER draft Social Media Policy prepared by the County Administrator's Office and DETERMINE action to be taken. (Betsy Burkhart, Communications & Media Director ) 6. REVIEW applications for Trustee and Alternate Trustee seats on the Contra Costa County Employees' Retirement Association Board of Trustees and DETERMINE action to be taken. (Julie DiMaggio Enea, IOC Staff) 7.The next meeting is currently scheduled for June 2, 2014. 8.Adjourn The Internal Operations Committee will provide reasonable accommodations for persons with disabilities planning to attend Internal Operations Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Internal Operations Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us INTERNAL OPERATIONS COMMITTEE 3. Meeting Date:05/07/2014 Subject:RECORD OF ACTION FOR APRIL 14, 2014 IOC MEETING Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea (925) 335-1077 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached for the Committee's consideration is the Record of Action for its special April 14, 2014 meeting. Recommendation(s)/Next Step(s): Staff recommends approval of the Record of Action for the April 14, 2014 IOC meeting. Fiscal Impact (if any): None. Attachments IOC Record of Action April 14, 2014 Public Comment on PLA Item April 14, 2014 10:30 A.M. 651 Pine Street, Room 101, Martinez Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen, Vice Chair Present: Karen Mitchoff, Chair Candace Andersen, Vice Chair Staff Present:Julie DiMaggio Enea, Staff Attendees: Kristin Connelly, District IV Staff Steve Kowalewski, Deputy Public Works Director Russell Watts, Treasurer-Tax Collector John Kopchik, Deputy Conservation & Dev Dir Maureen Parkes, DCD Planning Technician Greg Feere, CFO, CC Building & Trades Council Kevin Van Buskirk, CC Building & Trades Council Aram Hodess, CC Building & Trades Council Bob Lilley, IBEW Local 302 1. Introductions 2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No public comment was offered. 3. Staff recommends approval of the Record of Action for the March 17, 2014 IOC meeting. The Committee approved the Record of Action for the March 17, 2014 Internal Operations Committee meeting as presented. AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen Passed 4. APPROVE nominations to reappoint to the Treasury Oversight Committee incumbents Jerome E. Hatfield and Edgar H. Grubb to the Public No. 1 and 2 seats, respectively; and Alfred Granzella to the Special Districts seat, all to new four-year terms ending April 30, Minutes http://10.10.11.216/frs/publish/print_minutes.cfm?seq=277&mode=&mi... 1 of 3 4/15/2014 5:54 PM 2018. The Committee approved the nominations and directed staff to forward them to the Board of Supervisors on the April 22 Consent calendar. AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen Passed 5. 1. ACCEPT update regarding efforts to address the approval process of Project Labor Agreements (PLA) by federal agencies. 2. FIND that the use of PLAs has resulted in no identifiable negative impacts on the overall cost or schedule for delivery of federally funded County capital projects. 3. DETERMINE that, as PLAs have become a routine aspect of federally funded County capital projects, this referral shall be suspended until interest arises in further examination or amendment of the existing policy. Steve Kowalewski summarized the history leading up to the 2011 Board referral to the Committee and today's staff recommendations. He explained that PLAs were not permitted on federally funded projects during the Bush Administration but are permitted under the Obama Administration with a guideline that PLAs will be used on projects exceeding $25 million. PLAs for projects costing $25 million might also gain approval if adequately justified to the FHWA. Public Works began to encounter issues with securing federal approval for PLA projects above the County threshold of $1 million but below the federal guideline of $25 million. In 2011, the Board asked the IOC to review the County's PLA Policy thresholds and report back to the Board with any recommendations. The IOC received two reports from Public Works in 2011 and 2012 and took no action regarding the threshold but directed staff to continue to work with the FHWA to correct any remaining inconsistencies in the approval process. Also, during the intervening period, staff turnover occurred at the FWHA, causing the information requirement of the County to justify projects to increase. Coupled with this change, County staff realized that an outdated version of the PLA agreement had been submitted to the FWHA, which found the outdated language objectionable. With the assistance of Congressman Miller, Public Works was able to resolve these issues with the FWHA and the building trades organizations, and has since gained federal approval for three additional PLA projects. The Committee agreed to either suspend or terminate this aspect of the referral as requested in staff Recommendation No. 3, whichever is the Board's pleasure. However, Supervisor Andersen stated that she did not have enough information to support staff Recommendation No. 2, as no financial or statistical information was provided in the staff report to support the recommendation. Public comment was offered by Kevin Van Buskirk, Aram Hodess, Bob Lilley, and Greg Feere, who also Minutes http://10.10.11.216/frs/publish/print_minutes.cfm?seq=277&mode=&mi... 2 of 3 4/15/2014 5:54 PM For Additional Information Contact:Julie DiMaggio Enea, Committee Staff Phone (925) 335-1077, Fax (925) 646-1353 julie.enea@cao.cccounty.us provided the attached handouts. The Committee took no action on Recommendation No. 2 except to request that Public Works assemble the pertinent financial and statistical information and include it in a report back to the Board of Supervisors, to be listed as a Discussion item. The report to the Board is tentatively scheduled for June 3. AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen Passed 6. APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2014 Fish and Wildlife Propagation Fund grant funds for 16 projects totaling $140,605. John Kopchik presented the staff recommendations, noting that funds were being recommended for all applicants. The Committee approved the recommended allocations, noting that not all funds available would be disbursed, and directed staff to forward the recommendations to the Board of Supervisors on the April 22 Consent calendar. AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen Passed 7. REVIEW applications for the At Large #1 seat on the County Planning Commission and provide direction to staff regarding interviews tentatively scheduled for May 5. CONSIDER reappointing Richard (Tom) Chapman to the At Large #2 seat on the Contra Costa County Fire Protection District Advisory Fire Commission to a new term ending on June 30, 2018. The Committee approved the nomination to reappoint Richard (Tom) Chapman to the Contra Costa County Fire Protection District Advisory Fire Commission and directed staff to forward the nomination to the Board of Supervisors on April 22. The Committee directed staff to arrange for interviews of all six Planning Commission applicants in two groups of three at the May 5 meeting. AYES: Chair Karen Mitchoff, Vice Chair Candace Andersen Passed 8. The next meeting is currently scheduled for May 5, 2014. 9. Adjourn The Chair adjourned the meeting at 10:07 a.m. Minutes http://10.10.11.216/frs/publish/print_minutes.cfm?seq=277&mode=&mi... 3 of 3 4/15/2014 5:54 PM INTERNAL OPERATIONS COMMITTEE 4. Meeting Date:05/07/2014 Subject:CANDIDATE INTERVIEWS FOR COUNTY PLANNING COMMISSION Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: IOC 14/5 Referral Name: Advisory Body Recruitment Presenter: Julie DiMaggio Enea Contact: Julie DiMaggio Enea 925.335.1077 Referral History: On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on several boards, committees, and commissions including the Contra Costa County Planning Commission. On June 30, 2014, the term for one Planning Commissioner will expire. The term of office for the vacant seat is July 1, 2014 - June 30, 2018. At the direction of the Internal Operations Committee, staff initiated a six-week recruitment by issuing a press release (attached) on February 14th advertising the vacancies with an application deadline of March 28th. The recruitment garnered six applications, attached, which were reviewed by the Committee on April 14. The Committee directed staff to schedule all six candidates for interviews on May 5. Candidate Thomas Devine (Pleasant Hill) withdrew his application on April 24, leaving five candidates to be interviewed. The Planning Commission's powers and duties include: Exercise all powers and duties prescribed by law (statute, ordinance or board order), including consideration of matters referred to it by the zoning administrator except those powers and duties specifically reserved or delegated to other divisions of the planning agency; Initiate preparation of general plans, specific plans, regulations, programs and legislation to implement the planning power of the county; Be generally responsible for advising the legislative body of matters relating to planning, which, in the opinion of the commission, should be studied; Be the advisory agency as designated in Title 9 of this code for the purpose of passing on subdivisions; Hear and decide all applications or requests for proposed entitlements estimated to generate one hundred or more peak hour trips unless otherwise provided by this code or board order; and Hear and make recommendations regarding proposed development agreements when it is hearing the related project applications being processed concurrently with the development hearing the related project applications being processed concurrently with the development agreements. Referral Update: The candidates are scheduled as follows: Frank Gordon (Pittsburg) Barbara Pendergrass (El Sobrante) Michael Rojansky (Alamo) Marvin Terrell (incumbent, Concord) Candidate Peter Davison (Walnut Creek) was unable to attend the interview today. Recommendation(s)/Next Step(s): CONDUCT interviews for the At Large #1 seat on the County Planning Commission and CONSIDER nomination to the Board of Supervisors for appointment to a four-year term beginning July 1, 2014 and ending June 30, 2018. Fiscal Impact (if any): Planning Commissioners receive a County-paid stipend of $50 per meeting, not to exceed $300 a month, plus mileage reimbursement. Attachments Press Release for County Planning Commission Commission Vacancy Candidate Application_Peter Davison Candidate Application_Thomas Devine Candidate Application_Frank Gordon Candidate Application_Barbara Pendergrass Candidate Application_Michael Rojansky Candidate Application_Marvin Terrell Contra Costa County County Administrator’s Office • 651 Pine Street, 10th Floor • Martinez, CA 94553 • www.co.contra-costa.ca.us Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Friday, February 14, 2014 Phone: (925) 335-1077 Email: julie.enea@cao.cccounty.us WOULD YOU LIKE TO SERVE ON THE COUNTY PLANNING COMMISSION? The Contra Costa County Board of Supervisors is seeking an individual who is interested in serving on the County’s Planning Commission. The Commission is responsible for hearing and deciding applications for proposed projects that generate more than 100 peak hour trips, and all appeals from decisions of the zoning administrator. The Commission also may initiate preparation of general plans, specific plans, regulations, programs, and legislation to implement the land use planning power of the county; is generally responsible for advising the legislative body of matters relating to planning; is the designated advisory agency for the purpose of passing on subdivisions; and hears and makes recommendations regarding proposed development agreements. Meetings of the Planning Commission are generally held on the second and fourth Tuesdays of each month at 7:00 p.m. in Martinez. Members of the Pl anning Commission receive $50 per meeting up to a monthly maximum of $300, plus mileage expense. The appointment will be for a full four-year term ending June 30, 2018. Application forms can be obtained from the Clerk of the Board of Supervisors by callin g (925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than Friday, March 28, 2014 by 5:00 p.m. Applications will be reviewed, and invitations to interview with the Internal Operations Committee of the Board of Supervisors will be extended to qualified candidates. Interviews will take place on Monday, May 5, 2014 at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez, CA 94553. The appointment will be effective on July 1, 2014. # # # # INTERNAL OPERATIONS COMMITTEE 5. Meeting Date:05/07/2014 Subject:DEVELOPMENT OF A SOCIAL MEDIA POLICY Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: IOC 14/10 Referral Name: DEVELOPMENT OF A SOCIAL MEDIA POLICY Presenter: Betsy Burkhart, Communications & Media Director Contact: Betsy Burkhart, 925-313-1180 Referral History: On June 26, 2012, the Board of Supervisors referred to the Internal Operations Committee (IOC) the potential development of a policy governing the use of social media by County departments. Federal, State, and local governments have increasingly established a presence on social media sites in recent years. It is important to evaluate the positive and negative aspects of using this communication medium for government in general and to determine appropriate guidelines specifically for County departments when using or considering whether to use social media. The County Administrator assigned his Communications and Media Division with the task of researching this issue and providing information to the IOC. On August 13, 2012, the IOC received a presentation from the Department of Communications and Media and directed staff to return with a draft policy for review. On October 8, 2012 and July 8, 2013, the IOC received status updates from staff on this initiative. On October 7, 2013, the County Administrator requested that work on a County social media policy be postponed until January 2014 with a new goal of preparing a draft policy by March/April 2014, to allow the CAO to respond to more immediate demands on staff resources. The Committee agreed to postpone additional work on the policy until January 2014 in recognition of other pressing demands on staff. Referral Update: The Office of Communications and Media has updated a previous draft of the policy, taking into account input from the Internal Operations Committee, the County Administrator and staff, County Counsel and communications staff in County departments. Surveys to assess the extent of social media use in the County have found a wide range of official and unofficial accounts maintained on behalf of county offices and departments. Guidance for using social media tools varies greatly. Health Services, for example, has a social media policy in place, and its accounts are overseen by professional communications staff. Several other departments are using informal are overseen by professional communications staff. Several other departments are using informal guidelines gleaned from other government agencies. Most staff contacted want to take advantage of sharing “how to” information and best practices among an internal users group. The federal government’s practice of establishing a social media registry, including a process to designate official government accounts, is worth mirroring. Coordination will take place out of the Office of Communications and Media, and the internal users-group comprised of account managers in the County will facilitate information sharing pertaining to an industry where significant changes happen frequently and unexpectedly. Annual training will be provided to assist new users and keep more experienced users apprised of the changing legal landscape regarding social media. Counsel will also draft specific “terms of use” disclaimers to be used on social media sites maintained by the County. The language will be modified specifically for the tool being used, but will be developed to ensure that the public has a clear expectation of what is acceptable on a County site. The policy will serve as an umbrella policy, with guidelines for specific tools to be developed in conjunction with County Counsel and departmental staff experienced in social media use. The Office of Communications and Media will coordinate development of those guidelines and “how-to” kits to assist employees less familiar with using social media, particularly in workplace settings. In addition to feedback on the draft policy, the Office of Communications and Media is seeking direction on the advisability of contracting with an archival service to maintain a public record of social media activity. Recommendation(s)/Next Step(s): CONSIDER draft Social Media Policy prepared by the County Administrator's Office and DETERMINE action to be taken. Fiscal Impact (if any): No fiscal impact. Attachments DRAFT Social Media Policy Health Services Dept Social Media Policy Contra Costa County Draft Social Media Policy Draft Social Media Policy May 2014 This policy establishes guidelines governing the use of social media by County employees for the purpose of communicating to the public. Social media should be understood to include any web-based tool that allows for open communication on the internet, including but not limited to micro-blog sites (Twitter,) social networking sites (Facebook, LinkedIn,) video sharing sites (YouTube,) and image sharing sites (Instagram). Contra Costa County departments, offices and divisions may use social media when its use will further the business goals of the County and the missions of its departments. The County supports the secure use of approved and established social med ia tools to deliver information to the public. For departments, offices and divisions that have a business need to communicate via social media, this policy will govern the use of those tools. 1. All official Contra Costa County accounts on social media sites are considered an extension of the County’s business and are governed by applicable County policies pertaining to email, Internet use and security. Accounts must be managed by County employees, not interns, contractors or volunteers. 2. Accounts should be established and managed by departments following terms of service negotiated with social media providers by the federal government and the National Association of State Chief Information Officers. Staff shall use official government accounts rather than personal accounts to rep resent County services and programs. 3. Departmental and office accounts will be centrally coordinated through a County Social Media Registry. Existing accounts will be grandfathered-in; new accounts will be requested through the Office of Communications and Media for departments that do not have official communications staff. All account administrators will provide their contact information and a backup contact for the registry in the event of a problem or security issue with their account. 4. Social media account managers will attend annual training to ensure compliance with applicable security and privacy laws, copyright, records retention, the California Public Records Act and the Health Insurance Portability and Accountability Act (HIPAA.) 5. Contra Costa County’s countywide and departmental websites will remain the primary and predominant internet presences. Whenever possible, content posted to County social media sites will also be available on related County websites to make information accessible to residents who do not use social media. Content posted to County social media sites should, when practical, contain links directing users back to official County Contra Costa County Draft Social Media Policy Draft Social Media Policy May 2014 websites for in-depth information, forms, documents or online services necessary for conducting business with Contra Costa County. 6. In the event of an emergency, all County social media contents and postings should be coordinated through the Office of Communication and Media or its designee. Departments with official communications staff will take the lead in delivering their emergency information and keep the Office of Communications and Media informed. The goal will be to ensure that messages are consistent across the many accounts and platforms managed by the County. Depending upon th e incident, account managers may be asked to point to specific departmental social media sites that will serve as the main source of information. 7. Employees communicating on behalf of the County via social media are, in fact, representing the County at all times. Employees who fail to adhere to the guidelines and conduct themselves as agents of the County will be removed from account administration and may be subject to disciplinary action. 8. Guidelines for using approved social media tools and specific “ho w to” instructions for establishing and maintaining accounts will be provided to all County users, and upda ted regularly in an online tool kit. Contra Costa Health Services Administration Dissemination of Information (including Patient Information) to the Public and Media Policy # 110-A Original Date: 4/1/98 Revised: 06/09 Supercedes: 195 PURPOSE It is the policy of Contra Costa Health Services to provide information to the public and the media in an accurate, complete and timely manner. This includes during emergencies and to further public awareness and knowledge of the Department through press releases, media interviews, online communications (including CCHS websites and social media) and other strategies when appropriate. When patient information is provided, it must adhere to state and federal privacy regulations. E. Social Media CCHS programs interested in using social media (including blogs, social networking sites, Twitter, etc.) to present information about the program and/or to convey a CCHS message or augment a communication campaign in an official capacity should adhere to the following: 1. Contact CCHS’ Communications Officer for assistance at kfowlie@hsd.cccounty.us or 925-313-6268. 2. Do not use or post personal family photos, personal materials or religious views. 3. Disclose employment or association with CCHS in all communications when speaking on behalf of CCHS. 4. Online communications should be based on current, accurate, complete and relevant information. Anecdotes and opinions will be identified as such. 5. Follow CCHS Code of Conduct, HIPAA and other policies, and all other online/website policies and regulations apply, including 121A. 6. Update the Communications Officer on usage and changes (i.e. if the tool is no longer being used or purpose modified). INTERNAL OPERATIONS COMMITTEE 6. Meeting Date:05/07/2014 Subject:REVIEW OF APPLICATIONS FOR RETIREMENT BOARD MEMBERSHIP Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: IOC 14/5 Referral Name: ADVISORY BODY RECRUITMENT Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.335.1077 Referral History: On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC personally conduct interviews of applicants for At Large seats on several boards, committees, and commissions including the Board-appointed seats on the Contra Costa County Employees' Retirement Association Board of Trustees. On June 30, 2014, the terms for three Trustee and one Alternate Trustee seats will expire. The terms of office for the pending vacant seats will be three years beginning July 1, 2014 and ending June 30, 2017. At the direction of the Internal Operations Committee, staff initiated a nine-week recruitment by issuing a press release (attached) on February 14th advertising the vacancy with an application deadline of April 18th. Referral Update: The recruitment garnered four applications. Staff requests the Committee to determine if it wants to interview the candidates and, if so, in what format. Debora Allen (Incumbent) JoAnn Bowes Jerry Holcombe (Incumbent) John Phillips (Incumbent) Recommendation(s)/Next Step(s): REVIEW applications for Trustee and Alternate Trustee seats on the Contra Costa County Employees' Retirement Association Board of Trustees and DETERMINE action to be taken. Fiscal Impact (if any): Trustees receive a stipend of $100 per meeting up to a maximum of $500/mo and reimbursement of actual and necessary expenses, paid by CCCERA. Attachments Press Release for CCCERA Board of Trustees Vacancies Candidate Application Debora Allen CCCERA Candidate Application_JoAnn Bowes_CCCERA JoAnn Bowes Application Follow-up Candidate Application_Jerry Holcombe_CCCERA Candidate Application_John Phillips_CCCERA Contra Costa County County Administrator’s Office •651 Pine Street, 10th Floor•Martinez, CA 94553 •www.co.contra-costa.ca.us Media Release FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea Wednesday, February 14, 2014 Phone: (925) 335-1077 Email: julie.enea@cao.cccounty.us WOULD YOU LIKE TO SERVE ON THE RETIREMENT BOARD? The Contra Costa County Board of Supervisors is seeking individuals with a sound business background, experience in pension fund investment or administration, or in equity investments or banking, to serve on the Contra Costa County Employees’ Retirement Association Board of Trustees. To be considered, candidates must be County residents, must not be Retirement System members or retirees, and may not market any investment, consulting, or related service to the Contra Costa Retirement Board or any other 1937 Act Retirement Board. Regular meetings of the Retirement Board are held the second and fourth Wednesdays of each month beginning at 9:00 a.m. and sometimes extending into the afternoon. There may also be additional meetings on special topics that arise from time to time. Members of the Retirement Board receive $100 per meeting up to a monthly maximum of $500, plus reimbursement for actual and necessary expenses. This recruitment seeks to fill three permanent seats and one alternate seat that will become vacant on June 30, 2014. The appointments will be made for new three-year terms beginning July 1, 2014 and concluding on June 30, 2017. Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 335-1900 or by visiting the County website at www.co.contra-costa.ca.us. Applications should be returned to the Clerk of the Board of Supervisors, Room 106, County Administration Building, 651 Pine Street, Martinez, CA 94553, no later than 5:00 p.m. on Friday, April 18, 2014. Applicants should plan to be available for public interviews on Monday, June 2, 2014 and Tuesday, June 24, 2014. Further information about the Retirement Board can be obtained by calling Retirement CEO Marilyn Leedom at (925) 521-3960 or by visiting the website www.cccera.org. # # # # 1 Julie Enea From:Joanna Bowes Sent:Monday, April 21, 2014 10:35 AM To:Julie Enea Subject:Re: CCCERA Application Good morning Julie, I do not market securities to any individual or institution or to CCCERA. Joanna From: Julie Enea <Julie.Enea@cao.cccounty.us> To: Joanna Bowes Sent: Monday, April 21, 2014 9:34 AM Subject: RE: CCCERA Application OK. Last question: do you market securities to CCCERA? From: Joanna Bowes Sent: Friday, April 18, 2014 1:57 PM To: Julie Enea Subject: RE: CCCERA Application Good morning Ms. Enea, The short answer is I do not have a financial relationship with Contra Costa County nor do my firm or I have a financial relationship with CCCERA. Since counties are the custodians for all school and community college funds, I thought it relevant to disclose that I work with various people at the County as a representative of school and community colleges regarding their bond issuance programs. I do not work directly on any County business or transactions and do not receive any compensation from my interactions with County officials. Part of this answer entails understanding my job description as a financial advisor to government agencies – not a broker dealer. Please let me know if you need further information. As a local resident I am extremely interested in this position and my experience with pension obligation programs should prove invaluable. Joanna From: Julie Enea [mailto:Julie.Enea@cao.cccounty.us] Sent: Thursday, April 17, 2014 12:55 PM To: Subject: CCCERA Application Ms. Bowes, I note that you indicated on your CCCERA Trustee application that you have a financial relationship with Contra Costa County. Could you please describe the relationship? Also, do you or your firm have a financial relationship with CCCERA? 2 Julie DiMaggio Enea Senior Deputy County Administrator County Administrator’s Office 651 Pine Street, 10th Floor Martinez, CA 94553 (925) 335-1077