HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 04142014 - Internal Ops Cte Min
INTERNAL OPERATIONS
COMMITTEE
SPECIAL MEETING
April 14, 2014
9:30 A.M.
651 Pine Street, Room 101, Martinez
Supervisor Karen Mitchoff, Chair
Supervisor Candace Andersen, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. CONSIDER approving the Record of Action for the March 17, 2014 Internal Operations
Committee meeting. (Julie DiMaggio Enea, IOC Staff)
4. CONSIDER approving nominations to reappoint to the Treasury Oversight Committee
incumbents Jerome E. Hatfield and Edgar H. Grubb to the Public No. 1 and 2 seats,
respectively; and Alfred Granzella to the Special Districts seat, all to new four-year
terms ending April 30, 2018. (Russell Watts, Treasurer-Tax Collector)
5. RECEIVE report from the Public Works Department on federal approval of County
capital projects using Project Labor Agreements and CONSIDER approving related
finding and recommendation. (Steve Kowalewski, Deputy Public Works Director)
6. CONSIDER approving recommendations from the Fish & Wildlife Committee for
allocation of 2014 Fish and Wildlife Propagation Fund Grant funds for 16 projects
totaling $140,605. (John Kopchik, Conservation & Development Department)
7. REVIEW applications for the At Large #1 seat on the County Planning Commission and
provide direction to staff regarding the scheduling of interviews, and CONSIDER
reappointing Richard (Tom) Chapman to the At Large #2 seat on the Contra Costa
County Fire Protection District Advisory Fire Commission to a new term ending on June
30, 2018. (Julie DiMaggio Enea, IOC Staff)
8.The next meeting is currently scheduled for May 5, 2014.
9.Adjourn
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The Internal Operations Committee will provide reasonable accommodations for persons with
disabilities planning to attend Internal Operations Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Internal Operations Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
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INTERNAL OPERATIONS COMMITTEE 3.
Meeting Date:04/14/2014
Subject:RECORD OF ACTION FOR MARCH 17, 2014 IOC MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea (925)
335-1077
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached for the Committee's consideration is the Record of Action for its March 17, 2014
meeting.
Recommendation(s)/Next Step(s):
Staff recommends approval of the Record of Action for the March 17, 2014 IOC meeting.
Fiscal Impact (if any):
None.
Attachments
IOC Record of Action March 17, 2014
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INTERNAL OPERATIONS COMMITTEE 4.
Meeting Date:04/14/2014
Subject:NOMINATIONS TO THE TREASURY OVERSIGHT COMMITTEE
Submitted For: Russell Watts, Treasurer-Tax Collector
Department:Treasurer-Tax Collector
Referral No.: IOC 14/5
Referral Name: Advisory Body Recruitment
Presenter: Russell Watts, Treasurer-Tax Collector Contact: Russell Watts 925.957.2801
Referral History:
In 2013, IOC reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that
applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a
Board Committee. The IOC made a determination that it would conduct interviews for At Large
seats on the following bodies: Retirement Board, Fire Advisory Commission, Integrated Pest
Management Advisory Committee, Planning Commission, Treasury Oversight Board, Airport
Land Use Commission, Aviation Advisory Committee and the Fish & Wildlife Committee; and
that screening and nomination fill At Large seats on all other eligible bodies would be delegated
each body or a subcommittee thereof.
The purpose of the TOC is to review the County's investment policy; regularly monitor the
County Investment Pool's performance; and report on the pool's performance to the Board of
Supervisors.
The TOC is composed of two ex-officio and seven appointed members: the County Treasurer; the
Auditor-Controller; one representative appointed by the Board of Supervisors; the County
Superintendent of Schools or designee; one representative selected by a majority of the presiding
officers of the governing bodies of the school districts and the community college district in the
county; one representative selected by a majority of the presiding officers of the legislative bodies
of the special districts in the county that are required or authorized to deposit funds in the County
Treasury; three members of the public, a majority of whom shall have expertise in, or an
academic background in, public finance and who shall be economically diverse and bipartisan in
political registration.
Referral Update:
Attached is a memo from Treasurer-Tax Collector Russell Watts requesting the reappointment of
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Attached is a memo from Treasurer-Tax Collector Russell Watts requesting the reappointment of
incumbents Jerome E. Hatfield and Edgar H. Grubb to the Public No. 1 and 2 seats, respectively;
and transmitting the Special Districts Association nomination to reappoint Alfred Granzella to the
Special Districts seat, all to new four-year terms ending April 30, 2018. No other applications for
the seats were received.
Recommendation(s)/Next Step(s):
APPROVE nominations to reappoint to the Treasury Oversight Committee incumbents Jerome E.
Hatfield and Edgar H. Grubb to the Public No. 1 and 2 seats, respectively; and Alfred Granzella to
the Special Districts seat, all to new four-year terms ending April 30, 2018.
Fiscal Impact (if any):
No fiscal impact.
Attachments
Nominations for Appointment to Treasury Oversight Committee
Treasury Oversight Committee Nomination Letter_Granzella
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INTERNAL OPERATIONS COMMITTEE 5.
Meeting Date:04/14/2014
Subject:PROJECT LABOR AGREEMENT UPDATE
Submitted For: Julia R. Bueren, Public Works Director/Chief Engineer
Department:Public Works
Referral No.: IOC 14/7
Referral Name: PROJECT LABOR AGREEMENT UPDATE
Presenter: Steve Kowalewski, Deputy Public
Works Director
Contact: Steve Kowalewski
925.313.2225
Referral History:
On October 4, 2011, the Board of Supervisors referred to the IOC a review of Project Labor
Agreements (PLA), with specific regard to receiving Federal Highway Administration (FHWA)
approval of PLAs used on federally funded road projects. On November 21, 2011, the Public
Works department delivered a report to the IOC and proposed several solutions to remedy
operational issues with the current County PLA structure. The IOC requested that Public Works
staff return with a follow up report detailing the advantages and disadvantages of increasing the
current PLA cost threshold on federally funded road projects. In August and December 2012, the
IOC received follow up reports from the Public Works Department and directed staff to continue
working with the FHWA to correct any remaining inconsistencies in federal approval of County
projects. The Committee reviewed comparisons of Bay Area county PLA thresholds but made no
recommendation to modify the County's PLA threshold. The IOC received no formal reports in
2013 but were advised that the County had received approval for two federally funded PLA
projects and that a status report would be made in 2014.
Referral Update:
The attached report from the Public Works Department advises that federal approval has now
been obtained for five separate federally funded county capital projects that use PLAs.
Recommendation(s)/Next Step(s):
1. ACCEPT update regarding efforts to address the approval process of Project Labor Agreements
(PLA) by federal agencies.
2. FIND that the use of PLAs has resulted in no identifiable negative impacts on the overall cost
or schedule for delivery of federally funded County capital projects.
3. DETERMINE that, as PLAs have become a routine aspect of federally funded County capital
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3. DETERMINE that, as PLAs have become a routine aspect of federally funded County capital
projects, this referral shall be suspended until interest arises in further examination or amendment
of the existing policy.
Fiscal Impact (if any):
No fiscal impact. The recommendations chiefly concern the requirement for annual reporting to
the IOC.
Attachments
Public Works Report on Project Labor Agreements on Federally Funded County Capital Projects
Letter Regarding Federal Approval on County Capital Projects Using PLAs
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INTERNAL OPERATIONS COMMITTEE 6.
Meeting Date:04/14/2014
Subject:ALLOCATION OF FISH & WILDLIFE PROPAGATION FUNDS
Submitted For: Catherine Kutsuris, Conservation and Development Director
Department:Conservation & Development
Referral No.: IOC 14/6
Referral Name: Allocation of Propagation Funds by the Fish and Wildlife Committee
Presenter: John Kopchik, Conservation &
Development Dept
Contact: Maureen Parkes
925.674.7831
Referral History:
On November 22, 2010, the IOC received a status report from Department of Conservation and
Development (DCD) regarding the allocation of propagation funds by the Fish and Wildlife
Committee (FWC). The IOC accepted the report along with the recommended modifications to
improve the grant process in the future. The modifications included (1) updating the FWC
Conflict of Interest Code, which was accomplished, and; (2) having the IOC conduct a
preliminary review of annual FWC grant recommendations prior to Board of Supervisors review,
which is now a standing referral to the IOC.
Referral Update:
Attached is a memo describing the outreach and selection process and criteria, and transmitting
the grant funding recommendations of the County's Fish & Wildlife Committee for 16 projects.
The Fish & Wildlife Committee exercised care in limiting allocations to the direct costs of each
project for activities that protect, conserve, propagate, and preserve fish and wildlife. The grant
matrix at the back of the transmittal shows each project in summary form, including the amount
requested vs. the proposed allocation, the rationale for the FWC's decision, and any limitations on
the use of the funds.
Recommendation(s)/Next Step(s):
APPROVE recommendations from the Fish & Wildlife Committee for the allocation of 2014 Fish
and Wildlife Propagation Fund grant funds for 16 projects totaling $140,605.
Fiscal Impact (if any):
The recommendation will have no impact on the County General Fund. The FWC is proposing to
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The recommendation will have no impact on the County General Fund. The FWC is proposing to
allocate $140,605 of the $224,458 propagation funds available as of March 7, 2014. Fish and
wildlife propagation funds are restricted to costs for the protection, conservation, propagation, and
preservation of fish and wildlife, pursuant to Fish and Game Code section 13100, and are
budgeted in the Fish and Game Fund (110200).
Attachments
Fish & Wildlife Propagation Fund Allocation Recommendations
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FWC Grant Program
The Board has charged the FWC with coordinating a process by which fine money could be appropriately
“expended for the protection, conservation, propagation, and preservation of fish and wildlife” [Fish and
Game Code 13100]. Since 1996, the FWC has implemented a structured process for reviewing funding
requests. The intent of this structured review process was to replace case-by-case decision-making with a
grant process that enables comparative and efficient review of applications. The FWC developed a grant
application packet (attached), which included a cover letter to explain the grant process and funding
priorities, an application to solicit relevant information about the project, and a copy of the expenditure
criteria established by California law for the Fish and Wildlife Propagation Fund.
The FWC continued their second year of expanded outreach to schools with the intent to fund high
value, low-cost public education projects related to the scientific principles of fish and wildlife
conservation. In November 2013, the application packet was sent to the Fish and Wildlife Committee
mailing list, the Contra Costa Watershed Forum mailing list, the Contra Costa County Office of
Education, Contra Costa College, Diablo Valley College, Los Medanos College and the California
Regional Environmental Education Community (CREEC) for distribution to interested teachers and
programs that would benefit from the grant program. A press release was distributed to local and
regional media outlets regarding the availability of the grant application packet and CCTV publicized
it on the CountyNet Bulletin Board which reaches 350,000+ homes in the County. It was also made
available on the Committee’s website and to anyone who requested a copy.
FWC Grant Review Process in 2014
A total of 16 applications requesting a total of $157,069.23 were received during the application period,
which ended January 6, 2014.
The Fish and Wildlife Committee discussed the funding applications at its January and February 2014
meetings. Some applicants came to FWC meetings to talk about their applications during public comment
opportunities. The FWC acknowledged the hard work that went into all of the applications received and
appreciates the commitment to improving the resources of the County demonstrated by these applications.
II. Recommendation of Funding on Grants for 2014
At the February 19, 2014 meeting, the FWC recommended full or partial funding for the 16 proposed
projects. Four (4) of the recommendations would directly benefit public education of students. (see
attached chart for more detailed information on all of the applications.) The specific FWC
recommendations and the vote of the FWC on these recommendations are listed below. Members in
attendance and voting on these items were: Susan Heckly (District II), Kevin McIlvenna (District III),
Brett Morris (District IV), Daniel Pellegrini (District V), Rhonda Gehlke (At-large), Kathleen Jennings
(At-large), Webb Johnson (At-large) and Scott Stephan (At-large Alternate). Martha Berthelsen (District
I) recused herself from all deliberations at the January and February meetings, citing connections to two
of the applications.
Page 2 of 4 20
All recommendations are for full funding of the project as proposed unless noted otherwise.
FWC Recommendations:
1) Purchase for the California Department of Fish and Wildlife (CDFW), the installation of an
electric door and automated gate system for the estimated price of $8,900.00 at the CDFW
storage facility in Byron, which is used by the CDFW Enforcement Branch in Contra Costa
County. [8 ayes/0 noes]
2) Appropriate $1,500.00 to Mt. Diablo Audubon Society for the printing of outreach brochures
to reduce the impacts of outdoor cats. [8 ayes/0 noes]
3) Appropriate $9,997.23 to Lindsay Wildlife Museum for equipment and medications to provide
temporary treatment and care of injured or orphaned wildlife over the next year. [8 ayes/0
noes]
4) Appropriate $1,000.00 to Mt. Diablo Audubon Society for curriculum materials, binocular
replacement and bus transportation for a field trip to expand their “No Child Left Inside”
program. [8 ayes/0 noes]
5) Appropriate $18,136.00 to Mills College for materials to conduct experimental test of disease
and parasite transmission networks among California ground squirrels at Briones Regional
Park. [8 ayes/0 noes]
6) Appropriate $2,000.00 to Berkeley Partners for Parks to extend an ongoing habitat
restoration project along the Bay Trail at Hoffman Marsh in Richmond. [8 ayes/0 noes]
7) Appropriate $9,875.00 to East Bay Regional Park District to document the distribution and
abundance of the Salt Marsh Harvest Mouse within the 40 miles of San Francisco Bay
Shoreline trails and properties operated by EBRPD (CCC Fish and Wildlife Propagation
Funds to be used for documentation at Point Pinole and Waterbird in CCC); and continue
research on how the Western pond turtle uses surrounding landscape in Contra Costa
County.[8 ayes/0 noes]
8) Appropriate $10,000.00 to the Regional Parks Foundation to provide transportation to 400
low-income third grade students to enable their participation in the Kids Healthy Outdoors
Challenge, a hands-on educational experience program. [8 ayes/0 noes]
9) Appropriate $40,000.00 to the Contra Costa Resource Conservation District for their Pinole
Creek Passage Enhancement project to construct fish passage enhancements in the dual box
culverts and flood control channel at Interstate 80 on Pinole Creek to provide upstream and
downstream passage for adult rainbow trout and steelhead, with the primary goal of
providing adult steelhead access to upstream spawning and rearing habitat. [8 ayes/0 noes]
10) Appropriate $6,800.00 to EarthTeam to provide students with training in hands-on scientific
riparian habitat monitoring and restoration techniques while actively improving upland and
creek corridor habitat along an adopted portion of Pinole Creek near Pinole Valley High
School. Partial funding is recommended with funds to be used for student stipends, materials
and food for meetings only. [8 ayes/0 noes]
Page 3 of 4 21
11) Appropriate $5,800.00 to Muir Heritage Land Trust to install approximately 700 feet of
swildlife friendly cattle exclusion fencing, a self-closing hikers gate, and a vehicle gate at a
newly repaired pond at Fernandez Ranch.[8 ayes/0 noes]
12) Appropriate $10,000.00 to Save Mount Diablo to restore native habitat and protect critical
creek resources for threatened and rare species through native plantings, fencing and
educational signs. [8 ayes/0 noes]
13) Appropriate $5,602.00 to SPAWNERS to educate volunteers to monitor the presence of
aquatic invertebrates in San Pablo Creek as an indicator of stream health, create public
education materials with the information gathered and teach community members how to
take steps towards a healthier and cleaner creek for fish and wildlife. Partial funding is
recommended and not to fund the portions related to staff and consultant time to recruit
volunteers or implement events. [8 ayes/0 noes]
14) Appropriate $985.00 to The Watershed Project for the collection of monitoring data and
installation of safety buoys at their native oyster reef at Point Pinole and the creation of an
internship program specific to the Living Shoreline Program. [8 ayes/0 noes]
15) Appropriate $2,860.00 to the City of Walnut Creek to provide over half an acre of plants at
Civic Park which are native to the Walnut Creek Channel and the Walnut Creek Open Space
and will nurture butterflies, other pollinators, and creatures up the food chain that depend on
them. Restoration of the butterfly habitat will allow educators to broaden their curriculum
with more information on pollinators. [8 ayes/0 noes]
16) Appropriate $7,150 to Friends of Marsh Creek Watershed to continue and expand their
growing and successful efforts in East Contra Costa County by incorporating an internship
program involving college-level students to help strengthen the volunteer programs FOMCW
has built over the past 10 years. Funds will also be used to help pay for water quality
monitoring equipment and supplies as well as planting equipment and supplies. Partial
funding is recommended and is not to be used on stipends. [8 ayes/0 noes]
17) Within a year of grant funding approval, or within one month of project completion,
whichever comes sooner, recipients must submit a final project report which includes
invoices and receipts documenting how funds were spent and the results of the project.
Details will be outlined in the grant packet to all successful applicants. [8 ayes/0 noes]
Please contact Maureen Parkes at 925-674-7831 or John Kopchik at 925-674-7819 with any questions.
Attachments:
• Grant application packet for Fish and Wildlife Propagation Funds
• Chart summarizing the applications and recommendations
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Contra
Costa
County
October 31, 2013
Dear Fish and Wildlife Committee Propagation Fund Applicants:
The Contra Costa County Fish and Wildlife Committee is pleased to announce that completed funding
applications are now being accepted for consideration for the Contra Costa County Fish and Wildlife Propagation
Fund (Fund). All application materials and guidelines are attached. Proposals must be received by 5:00 p.m. on
Monday, January 6, 2014 (a postmark of January 6, 2014, does not satisfy the submission deadline). Proposals may
be emailed or mailed. Any applications that are received after the due date or without a signature will not be
considered. The recommendations of the Fish and Wildlife Committee will be forwarded to the Contra Costa
County Board of Supervisors, which maintains final decision-making authority for expenditures from the Fund.
The Contra Costa County Fish and Wildlife Propagation Fund is entirely supported by fine revenues resulting
from violations of the Fish and Game Code and Title 14 of the California Code of Regulations in Contra Costa
County (County). Projects awarded from the Fund must benefit the fish and wildlife resources of the County and
must meet the requirements of Section 13103 of the Fish and Game Code (attached). All applications that satisfy
the requirements listed in the funding application directions will be considered.
The Fish and Wildlife Committee strongly encourages applications related to:
• improving habitat,
• scientific research, and
In addition, as a continued, additional focus for 2014, the Fish and Wildlife Committee wishes to fund high value,
low-cost public education projects related to the scientific principles of fish and wildlife conservation. The
Committee is interested in funding one or more small projects that will benefit the largest possible number of
students (e.g. curriculum kits or other tools that have a high likelihood of making a significant impact on a broad
audience.)
The Fish and Wildlife Committee generally does not recommend funding for operating costs and overhead, such
as benefits or utilities. If an hourly rate is listed, costs need to be itemized separately (see grant guidelines for more
details).
The Committee expects to recommend awards to several applicants. However, it is possible that a particularly
excellent proposal will be recommended to receive a large portion of the total available funds. During the 2013
grant cycle a total of $80,181.72 was awarded to 11 projects. The awards ranged from $160 to $19,140. Successful
applicants may anticipate receiving notification of funding awards by the late spring or summer of 2014.
The grant award funds will be disbursed on a cost reimbursement basis.* (See next page for exceptions.)
Within a year of grant funding approval, or within one month of project completion, whichever comes sooner,
recipients must submit a final project report which includes invoices and receipts documenting how funds were
spent and the results of the project. Fish and Wildlife Propagation fund grants will be disbursed after receipt and
approval of the final project report. Details will be outlined in the grant packet to all successful applicants.
Catherine Kutsuris
Director
Aruna Bhat
Deputy Director
Community Development Division
Jason Crapo
Deputy Director
Building Inspection Division
Steven Goetz
Deputy Director
Transportation, Conservation and
Successor Agency
Department of
Conservation &
Development
30 Muir Road
Martinez, CA 94553
Phone: 1-855-323-2626
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*Exception For Non-Profit Organizations That Can Demonstrate Financial Hardship: Private, non-profit
entities that can demonstrate that providing Fish and Wildlife Propagation grant funding on a cost reimbursement
basis will create a financial hardship and be detrimental to the operation of the program will be eligible to receive
up to ½ of the grant amount after the grant is awarded. The remaining amount of the grant will be disbursed after
the entity has submitted information including invoices and receipts documenting how the initial disbursement
was spent. Within a year of initial notification of the grant funding award (i.e. spring or summer of 2015), or within
one month of project completion, whichever comes sooner, the entity will be required to submit information
including invoices and receipts documenting how the second disbursement was spent, and provide a final project
report documenting the results of the project.
*Exception For Small Projects Under $1,000: Grant funding may be disbursed to private, non-profit entities
prior to the beginning of the project if the award is under $1,000 and the entity has provided documentation that
the project could only be initiated with advance funding. Within a year of grant funding, or within one month of
project completion, whichever comes sooner, recipients must submit a final project report which includes invoices
and receipts documenting how funds were spent and the results of the project.
The Committee appreciates your interest in this opportunity to improve the fish and wildlife resources in Contra
Costa County. Should you have any questions about the Fish and Wildlife Committee or this funding program,
please contact Maureen Parkes at 925-674-7831 or maureen.parkes@dcd.cccounty.us.
Sincerely,
Maureen Parkes
Fish and Wildlife Committee Staff
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INSTRUCTIONS
What Must Be Included in Your Proposal (not to exceed 3 pages):
1) Signed Application Cover Page (see attached)
2) Description of the project for which funding is requested. Please include an explanation of:
• how this project will benefit the fish and wildlife of Contra Costa County
• how this project meets the requirements of Section 13103 of the Fish & Game Code (attached) which defines the
eligibility requirements for projects requesting funding from the Fish and Wildlife Propagation Fund. Indicate which
letter(s) of the Section 13103 is/are satisfied.
• If your proposal is eligible under Section 13103 (d), (h), (i), or (m), send a copy of your draft proposal by
December 6, 2013 to the CA Department of Fish and Wildlife, 7329 Silverado Trail, Napa, CA 94558 to request
a letter of support. (This letter does not count toward your page limit)
3) Project schedule - The project must be completed within a year from the date you receive notification of funding (by
Spring/Summer 2015).
4) Project budget (itemized). The Fish and Wildlife Committee generally does not recommend funding for operating costs and
overhead. Examples for these may include benefits such as health insurance, and operation costs such as electricity to run
an office. If an hourly rate is listed, overhead costs need to be itemized separately. The Committee generally gives
preferences to funding material expenses (e.g. purchase of equipment).
5) Annual budget for the applying organization (not itemized).
6) Statement describing the applying organization, listing the Board of Directors and officers of the organization, and listing all
affiliated organizations.
7) Statement describing the qualifications of the sponsoring organization and participating individuals for completing the
project.
8) List of individuals responsible for performing project and of individuals responsible for overseeing project.
9) Statement describing the status of permit approvals necessary to perform project (if applicable).
10) Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an exception for
a small project under $1,000. (This request does not count toward your page limit and is only required if requesting an
exception.)
Format:
• Your proposal packet, including cover sheet and any attachments must not exceed four single-sided pages or two
double-sided pages, 8.5 by 1 1 inches in size. Please use 11 point font or larger and ½ inch margins or larger on
your pages. If you are including a letter from the CA Department of Fish and Wildlife to demonstrate eligibility
under Section 13103 (d), (h), (i) or (m) of the Fish and Game Code, this will not be counted as part of your page
limit. Otherwise, if you submit more than 3 pages plus required cover sheet, your proposal may be disqualified
without review.
• Do not attach an additional cover letter, brochures, posters, publications, CDs, DVDs, large maps or yellow-sticky
paper (e.g. Post-ItTM).
• Your complete application packet including signature must arrive by 5:00 p.m. on Monday, January 6, 2014
(Pacific Standard Time) to be considered for funding. (Please note: A postmark of January 6, 2014 does not
satisfy the submission deadline. If submitted after the deadline, your proposal will be disqualified).
Your complete application should be:
Emailed: maureen.parkes@dcd.cccounty.us
or
Mailed: Contra Costa County Fish & Wildlife Committee
c/o Contra Costa County Dept. of Conservation and Development
30 Muir Road
Martinez, CA 94553-4601
Attn: Maureen Parkes
If you wish to hand deliver, contact Maureen by email or at 925-674-7831.
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Final Checklist Before You Submit Your Proposal:
Please note that your proposal will not be considered if you provide more materials than required below:
• Signed Cover page (your proposal will be disqualified if it does not have your original signature on the cover
page).
• 3 pages or less on your project description (any extra attachments such as a map and an organization budget will be
counted as one of the three page limit.)
• Letter from the CA Department of Fish and Wildlife only if your project is under Section 13103 (d), (h), (i), or (m)
of the Fish and Game Code. (This is not a part of the page limit listed above).
• Request for an exception to the grant funding cost reimbursement requirement due to financial hardship or an
exception for a small project under $1,000. (This is not a part of the page limit listed above and is only required if
requesting an exception).
If you have questions regarding the Contra Costa County Fish and Wildlife Propagation Fund grant process, please contact
Maureen Parkes: maureen.parkes@dcd.cccounty.us / (925) 674-7831.
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13103. Expenditures from the fish and wildlife propagation fund of any
county may be made only for the following purposes:
(a) Public education relating to the scientific principles of fish and wildlife
conservation, consisting of supervised formal instruction carried out pursuant to a
planned curriculum and aids to education such as literature, audio and video
recordings, training models, and nature study facilities.
(b) Temporary emergency treatment and care of injured or orphaned wildlife.
(c) Temporary treatment and care of wildlife confiscated by the department as evidence.
(d) Breeding, raising, purchasing, or releasing fish or wildlife which are to be released
upon approval of the department pursuant to Sections 6400 and 6401 onto land or
into waters of local, state, or federal agencies or onto land or into waters open to the
public.
(e) Improvement of fish and wildlife habitat, including, but not limited to, construction
of fish screens, weirs, and ladders; drainage or other watershed improvements;
gravel and rock removal or placement; construction of irrigation and water
distribution systems; earthwork and grading; fencing; planting trees and other
vegetation management; and removal of barriers to the migration of fish and
wildlife.
(f) Construction, maintenance, and operation of public hatchery facilities.
(g) Purchase and maintain materials, supplies, or equipment for either the department's
ownership and use or the department's use in the normal performance of the
department's responsibilities.
(h) Predator control actions for the benefit of fish or wildlife following certification in
writing by the department that the proposed actions will significantly benefit a
particular wildlife species.
(i) Scientific fish and wildlife research conducted by institutions of higher learning,
qualified researchers, or governmental agencies, if approved by the department.
(j) Reasonable administrative costs, excluding the costs of audits required by Section
13104, for secretarial service, travel, and postage by the county fish and wildlife
commission when authorized by the county board of supervisors. For purposes of
this subdivision, "reasonable cost" means an amount which does not exceed 3
percent of the average amount received by the fund during the previous three-year
period, or three thousand dollars ($3,000) annually, whichever is greater, excluding
any funds carried over from a previous fiscal year.
(k) Contributions to a secret witness program for the purpose of facilitating enforcement
of this code and regulations adopted pursuant to this code.
(l) Costs incurred by the district attorney or city attorney in investigating and
prosecuting civil and criminal actions for violations of this code, as approved by the
department.
(m) Other expenditures, approved by the department, for the purpose of protecting,
conserving, propagating, and preserving fish and wildlife.
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Office Use Only: Contra Costa County
2014 Fish and Wildlife Propagation Fund
Application Cover Page
Project title:
Organization/Individual applying:
(Organization type: please check one – government, non-profit, for-profit, other (explain)
Address:
Telephone: Fax:
E-mail:
Name and title of contact person:
One sentence summary of proposal:
Requested grant:
Proposal prepared by (name & title):
Signature (Typing your name does not count as a signature. If this section is empty, your proposal will not be considered):
________________________________________________ Signed on _______________
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 1 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
A CA Dept of Fish and Wildlife government Boat/ATV/Evidence
Storage Facility Access
(g) purchase materials East County
$8,900.00 $8,900.00
Request for funding to purchase
the installation of an electric door
and automated gate system at
the DFW storage facility in Byron,
which is used by the DFW
Enforcement Branch in Contra
Costa County. At the February 19,
2014 meeting, the FWC
requested two additional bids.
This was the lowest of three bids
and the preferred option of the
CDFW.
The project meets the
requirements of Section 13103
(g). It will protect and secure
enforcement equipment and
allow effective enforcement of
fish and wildlife regulations.
B Mt. Diablo Audubon Society non-profit "Cats Indoors"
Campaign Brochure
(a) public education Countywide
$1,500.00 $1,500.00
Request to fund the printing of
outreach brochures to reduce
impacts of outdoor cats.
The project meets the
requirements of Section 13103
(a) public education.The outdoor
cat issue is important for
protecting wildlife.
C Lindsay Wildlife Museum non-profit Protecting California's
Wildlife Through
Treatment &
Rehabilitation
(a) public education
(b) temporary
emergency treatment
and care of injured or
orphaned wildlife.
Countywide
$9,997.23 $9,997.23
This revised application is a
request for funding for equipment
and medications to provide
temporary treatment and care of
injured or orphaned wildlife over
the next year.
The project meets the
requirements of Section 13103
(b) emergency treatment of
injured or ophaned wildlife.
Funds will be used to purchase
medication and medical
equipment. The FWC does not
recommend approving the
Lindsay Wildlife Museum
request for an exception to the
grant funding cost
reimbursement requirement.
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 2 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
D Mt. Diablo Audubon Society non-profit "No Child Left Inside"
Program
(a) public education Countywide -
Brentwood and
Antioch with possibility
for expanding to
Martinez and San
Ramon
$1,000.00 $1,000.00
Request for funding of the
purchase of curriculum materials,
binocular replacement and bus
transportation for a field trip to
expand their "No Child Left Inside"
program.
The project meets the
requirements of Section 13103
(a) public education. The
funding will provide materials
and fund transportation for field
trips for schoolchildren.
E Mills College non-profit Disease Transmission
Across Social Networks
of Free-living Mammals
(a) public education
(i) scientific research
(m) conservation
Countywide
$18,136.00 $18,136.00
Request for funding of materials
to conduct experimental test of
disease and parasite transmission
networks among California ground
squirrels at Briones Regional
Park.
The project meets the
requirements of Section 13103
(i) scientific research. This is an
important research project that
relates to ground squirrels and
disease and parasite
transmission; and addresses a
public health issue.
F Berkeley Partners for Parks non-profit Point Isabel / Hoffman
Marsh Habitat
Restoration (Richmond
CA)
(e) habitat
improvement
West County
$2,000.00 $2,000.00
Request for funding to extend an
ongoing habitat restoration project
along the Bay Trail at Hoffman
Marsh.
The project meets the
requirements of Section 13103
(e) habitat improvement. This is
an important area for restoration
that has listed species (clapper
rail).
G East Bay Regional Park District government Status of Salt Marsh
Harvest Mouse in the
EBRPD and the
Movement Patterns and
Habitat Use of the
Western Pond Turtle
(Actinemys Marmorata)
in Freshwater Ponds
(a) public education
(i) scientific research
East County
West County
$9,875.00 $9,875.00
Request for funding to document
the distribution and abundance of
the Salt Marsh Harvest Mouse
within the 40 miles of SF Bay
Shoreline trails and properties
operated by EBRPD (CCC Fish
and Wildlife Propagation funds
would be used for documentation
at Point Pinole and Waterbird in
CCC); and continue research on
how the Western pond turtle uses
surrounding landscape in Contra
Costa County.
The project meets the
requirements of Section 13103
(i) research. Research is on
important wetland dependent
species.
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 3 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
H Regional Parks Foundation non-profit Kids Healthy Outdoors
Challenge - Field Trips
(a) public education Countywide
$10,000.00 $10,000.00
Request for funding to provide
transportation to 400 low-income
third grade students to receive a
hands-on educational experience.
The project meets the
requirements of Section 13103
(a) public education. It provides
low income students with bus
service for field trips related to
fish and wildlife conservation.
I Contra Costa Resource
Conservation District
government Pinole Creek Fish
Passage Enhancement
Project
(e) habitat
improvement
West County
$40,000.00 $40,000.00
Request for funding to construct
fish passage enhancements in the
dual box culverts and flood control
channel at Interstate 80 on Pinole
Creek to provide upstream and
downstream passage for adult
rainbow trout and steelhead, with
the primary goal of providing adult
steelhead access to upstream
spawning and rearing habitat.
The project meets the
requirements of Section 13103
(e) habitat improvement. This is
important restoration that will
enable fish to move up/down
Pinole Creek and will allow
passage from the mouth of
Pinole Creek under I-80 into the
upper watershed.
J EarthTeam non-profit Sustainable Youth
Watershed Internship at
Pinole Creek (Pinole
Valley High School)
(a) public education
(e) habitat
improvement
West County
$14,664.00 $6,800.00
Request for funding to provide
students with training in hands-on
scientific riparian habitat
monitoring and restoration
techniques while actively
improving upland and creek
corridor habitat along an adopted
portion of Pinole Creek near
Pinole Valley High School.
The project meets the
requirements of Section 13103
(a) education and (e) improving
fish and wildllife habitat. Fosters
youth leadership and
encourages environmental
stewards. Partial funding is
recommended and may be used
for student stipends, materials
and food for meetings only.
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 4 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
K Muir Heritage Land Trust non-profit Fernandez Ranch Pond
Fencing Project
(e) habitat
improvement
West County
$5,800.00 $5,800.00
Request for funding to install
approximately 700 feet of wildlife
friendly cattle exclusion fencing, a
self-closing hikers gate, and a
vehicle gate at a newly repaired
pond at Fernandez Ranch.
The project meets the
requirements of Section 13103
(e) habitat improvement. It will
protect sensitive habitat for the
California Red-Legged frog and
provide a water source for local
wildlife.
L Save Mount Diablo non-profit Marsh Creek - Morgan
Territory Habitat
Restoration Project
(e) habitat
improvement
East County
$10,000.00 $10,000.00
Request for funding to restore
native habitat and protect critical
creek resources for threatened
and rare species through native
plantings, fencing and educational
signs.
The project meets the
requirements of Section 13103
(a) public education and (e) and
habitat improvement.
Opportunity to improve habitat
for listed species and engages
the community.
M SPAWNERS non-profit Teaching Volunteers to
Monitor the Aquatic
Invertebrates Present in
San Pablo Creek as an
Indicator of Stream
Health
(a) public education West County
$8,602.00 $5,602.00
Request for funding to educate
volunteers to monitor the
presence of aquatic invertebrates
in San Pablo Creek as an
indicator of stream health, create
public education materials with the
information gathered and teach
community members how to take
steps towards a healthier and
cleaner creek for fish and wildlife.
The project meets the
requirements of Section 13103
(a) public education. Benthic
macroinvertebrates (BMI)
monitoring provides a significant
amount of information about the
health of the creek and
watershed and enhances
monitoring efforts. Partial
funding is recommended and
not to fund the portions related
to staff and consultant time to
recruit volunteers or implement
events.The FWC recommends
approving SPAWNERS request
for an exception to the grant
funding cost reimbursement
requirement due to financial
hardship.
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 5 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
N The Watershed Project non-profit Point Pinole Native
Oyster Reef: Monitoring
and Safety
(a) public education
(e) habitat
improvement
West County
$985.00 $985.00
Request to fund the collection of
monitoring data and install safety
buoys at their native oyster reef at
Point Pinole.
The project meets the
requirements of Section 13103
(a) public education and (e)
habitat improvement. Reefs
provide habitat for invertebrates
and oysters and improve the
health of the waterways. The
buoys provide a needed safety
component to protect the public
and the reefs. The FWC
recommends approving an
exception to the grant funding
cost reimbursement requirement
due to financial hardship.
O City of Walnut Creek government Civic Park Butterfly
Habitat Restoration
(a) public education
(e) habitat
improvement
Central County
$2,860.00 $2,860.00
Request for funding to provide
over half an acre of plants at Civic
Park which are native to the
Walnut Creek Channel and the
Walnut Creek Open Space and
will nurture butterflies, other
pollinators, and creatures up the
food chain that depend on them.
Restoration of the butterfly habitat
will allow educators to broaden
their curriculum with more
information on pollinators.
The project meets the
requirements of Section 13103
(a) public education and (e)
improvement of fish and wildlife
habitat.
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Grant Applications and Fish and Wildlife Committee Recommendations 2014
Page 6 of 6 3/10/14
Organization Type of Org Project Title Type of project Location of the
Project
Requested Funding
Amount
Recommended
Funding Amount
Staff Summary of the
Request
FWC Rationale for
Recommendation
P Friends of Marsh Creek Watershed non-profit Friends of Marsh Creek
Watershed Project
(a) public education
(e) habitat
improvement
(i) scientific research
(m) other
expenditures
East County
$12,750.00 $7,150.00
Request for funding to continue
and expand their growing and
successful efforts in East Contra
Costa County by incorporating an
internship program involving
college-level students to help
strengthen the volunteer programs
FOMWC has built over the past
10 years. Funds will also be used
to help pay for water quality
monitoring equipment and
supplies as well as planting
equipment and supplies.
The project meets the
requirements of Section 13103
(a) public education, (e) habitat
improvement, (i) scientific
research, and (m) other
expenditures. Multiple aspects
of the project provide benefits to
the community and to fish and
wildlife habitat. Partial funding is
recommended and not to be
used on stipends. The FWC
recommends approving an
exception to the grant funding
cost reimbursement requirement
due to financial hardship.
$157,069.23 $140,605.23
$224,458.57
Subtotals by Region Requested Funding
Amount
Percentage of Total
Amount Requested
Recommended
Funding Amount
Percentage of total
Amount
Recommended for
Approval
East $34,941.67 22.2%$29,341.67 20.9%
West $75,342.67 48.0%$64,478.67 45.9%
Central $16,148.89 10.3%$16,148.89 11.5%
Countywide $30,636.00 19.5%$30,636.00 21.7%
Total $157,069.23 $140,605.23
Total Available Funds (as of 03/07/14)
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INTERNAL OPERATIONS COMMITTEE 7.
Meeting Date:04/14/2014
Subject:REVIEW OF ADVISORY FIRE AND PLANNING COMMISSION
APPLICATIONS FOR MEMBERSHIP
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: 14/5
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea, IOC
Staff
Contact: Julie DiMaggio Enea
925.335.1077
Referral History:
On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting
applicants for selected advisory bodies of the Board. This policy requires an open recruitment for
all vacancies to At Large seats appointed by the Board. The Board also directed that the IOC
personally conduct interviews of applicants for At Large seats on several boards, committees, and
commissions including the Contra Costa County Planning Commission and the Contra Costa
County Fire Protection District Advisory Fire Commission.
On June 30, 2014, the terms for one Planning Commissioner and one Advisory Fire
Commissioner will expire. At the direction of the Internal Operations Committee, staff initiated a
six-week recruitment by issuing press releases (attached) on February 14th advertising the
vacancies with an application deadline of March 28th.
Referral Update:
The recruitment garnered six applications for the Planning Commission and one application for
the Advisory Fire Commission. All applications are attached for review.
Planning Commission
Peter Davison (Walnut Creek)
Thomas Devine (Pleasant Hill)
Frank Gordon (Pittsburg)
Barbara Pendergrass (El Sobrante)
Michael Rojansky (Alamo)
Marvin Terrell (incumbent, Concord)
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The Planning Commission's powers and duties include:
Exercise all powers and duties prescribed by law (statute, ordinance or board order),
including consideration of matters referred to it by the zoning administrator except those
powers and duties specifically reserved or delegated to other divisions of the planning
agency;
Initiate preparation of general plans, specific plans, regulations, programs and legislation to
implement the planning power of the county;
Be generally responsible for advising the legislative body of matters relating to planning,
which, in the opinion of the commission, should be studied;
Be the advisory agency as designated in Title 9 of this code for the purpose of passing on
subdivisions;
Hear and decide all applications or requests for proposed entitlements estimated to generate
one hundred or more peak hour trips unless otherwise provided by this code or board order;
and
Hear and make recommendations regarding proposed development agreements when it is
hearing the related project applications being processed concurrently with the development
agreements.
The term of office for the vacant seat is July 1, 2014 - June 30, 2018.
Advisory Fire Commission
Richard "Tom" Chapman (incumbent, Pleasant Hill)
The Advisory Fire Commission's powers and duties include:
to review and advise on annual operations and capital budgets;
to review district expenditures;
to review and advise on long-range capital improvement plans;
pursuant to district ordinance to serve as the Appeals Board on weed abatement matters;
to advise the Fire Chief on district service matters;
to communicate with the other fire district advisory commissions on services and functional
integration;
to assist in the Fire Chief's selection process as required; to serve as liaison between the
Board of Supervisors and the community served by each district;
to perform such other duties and responsibilities as may be assigned and as directed by the
Board of Supervisors.
The term of office for the vacant seat is July 1, 2014 - June 30, 2018.
Recommendation(s)/Next Step(s):
REVIEW applications for the At Large #1 seat on the County Planning Commission and provide
direction to staff regarding interviews tentatively scheduled for May 5.
CONSIDER reappointing Richard (Tom) Chapman to the At Large #2 seat on the Contra Costa
County Fire Protection District Advisory Fire Commission to a new term ending on June 30,
2018.
Fiscal Impact (if any):
36
Planning Commissioners receive a stipend of $50 per meeting, not to exceed $300 a month, plus
mileage reimbursement.
Attachments
Press Release for County Planning Commission Commission Vacancy
Candidate Application_Peter Davison
Candidate Application_Thomas Devine
Candidate Application_Frank Gordon
Candidate Application_Barbara Pendergrass
Candidate Application_Michael Rojansky
Candidate Application_Marvin Terrell
Press Release for CCCFPD Advisory Fire Commission Vacancy
Candidate Application_Richard (Tom) Chapman
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Contra Costa County
County Administrator’s Office •651 Pine Street, 10th Floor •Martinez, CA 94553 •www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, February 14, 2014 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE COUNTY PLANNING COMMISSION?
The Contra Costa County Board of Supervisors is seeking an individual who is
interested in serving on the County’s Planning Commission. The Commission is
responsible for hearing and deciding applications for proposed entitlements that
generate more than 100 peak hour trips, and all appeals from decisions of the zoning
administrator. The Commission also may initiate preparation of general plans, specific
plans, regulations, programs, and legislation to implement the land use planning power
of the county; is generally responsible for advising the legislative body of matters
relating to planning; is the designated advisory agency for the purpose of passing on
subdivisions; and hears and makes recommendations regarding proposed development
agreements.
Meetings of the Planning Commission are generally held on the second and fourth
Tuesdays of each month at 7:00 p.m. in Martinez. Members of the Planning
Commission receive $50 per meeting up to a monthly maximum of $300, plus mileage
expense. The appointment will be for a full four-year term ending June 30, 2018.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday, March 28, 2014 by 5:00 p.m.Applications will be reviewed, and invitations to
interview with the Internal Operations Committee of the Board of Supervisors will be
extended to qualified candidates. Interviews will take place on Monday, May 5, 2014 at
10:30 a.m.in Room 101, County Administration Building, 651 Pine Street, Martinez, CA
94553. The appointment will be effective on July 1, 2014.
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Contra Costa County
County Administrator’s Office •651 Pine Street, 10th Floor •Martinez, CA 94553 •www.co.contra-costa.ca.us
Media Release
FOR IMMEDIATE RELEASE Contact: Julie DiMaggio Enea
Friday, February 14, 2014 Phone: (925) 335-1077
Email: julie.enea@cao.cccounty.us
WOULD YOU LIKE TO SERVE ON THE ADVISORY FIRE COMMISSION?
The Contra Costa County Board of Supervisors is seeking an individual to serve on the
Contra Costa County Fire Protection District’s (CCCFPD) Advisory Fire Commission.
The Commission is responsible for reviewing CCCFPD operations and budget, and
advising the Fire Chief on District service matters. The Commission also serves as a
liaison between the Board of Directors and the community, and may be asked to
perform other duties by the Board of Directors. The appointment will be for a full four-
year term ending June 30, 2018. Applicants must reside or work within the boundaries
of the Fire District to be considered for the appointment. Regular meetings of the
Advisory Fire Commission are held on the second Monday of every other month at 7:00
p.m. in Pleasant Hill.
Application forms can be obtained from the Clerk of the Board of Supervisors by calling
(925) 335-1900 or by visiting the County webpage at www.co.contra-costa.ca.us.
Applications should be returned to the Clerk of the Board of Supervisors, Room 106,
County Administration Building, 651 Pine Street, Martinez, CA 94553 no later than
Friday,March 28 by 5:00 p.m. Applications will be reviewed, and invitations to
interview with the Internal Operations Committee of the Board of Supervisors (Directors)
will be extended to qualified candidates. Interviews will take place on Monday, May 5
at 10:30 a.m.in Room 101, County Administration Building, 651 Pine Street, Martinez,
CA 94553. The appointment will be effective on July 1, 2014.
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