HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 11132013 - Internal Ops Cte MinINTERNAL OPERATIONS
COMMITTEE
RECORD OF ACTION
Special Meeting of November 13, 2013
9:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor Candace Andersen, Chair
Supervisor Karen Mitchoff, Vice Chair
Present: Candace Andersen, Chair
Absent: Karen Mitchoff, Vice Chair
Staff Present:Julie DiMaggio Enea, Staff
Attendees: Joe Doser, Environmental Health Div
Marilyn Underwood, Environmental Health Div
Agnes Vinluan, Environmental Health Div
Vicky Mead, CAO Management Analyst
David Gould, Purchasing Svcs Mgr
Antoine Wilson, Affirmative Action Officer
Susan Junfish
Margaret Lynwood
Jenna ?, Richmond Sanitary Service
1. Introductions
2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).
Two individuals spoke under Public Comment:
• Margaret Lynwood commented on the use of pesticides within the county and provided a written copy of her comments, attached.
• Susan Junfish commented on an interpretation by County legal counsel concerning the adoption and jurisdiction of an integrated pest
management (IPM) ordinance, and also on recruitment/nomination of IPM Advisory Committee members. A copy of her comments is
attached.
Supervisor Andersen requested staff to verify if the IPM Advisory Committee has a Conflict of Interest Code, and if the membership are Form
700 filers and/or have received County ethics training.
3. Staff recommends approval of the Record of Action for October 7, 2013.
The Record of Action for October 7, 2013 was approved by Supervisor Andersen.
AYE: Chair Candace Andersen
Other: Vice Chair Karen Mitchoff (ABSENT)
Passed
4. The Health Services Department plans to forward the proposed revisions of the refuse hauler ordinance to County Counsel for legal review, after
which it will circulate the final draft to stakeholders for comment.
Staff recommends that the IOC provide direction to the Health Services Department to either bring the final draft ordinance back to the IOC or
directly to the County Administrator for scheduling on a Board agenda.
Supervisor Andersen received the presentation by Joe Doser, who noted that an additional provision was being considered that would require
permitted haulers to maintain solid waste diversion records. Supervisor Andersen noted that the proposal would place no limit on the number
of haulers permitted by the County and would not require a hauler with a valid permit from another public agency to additionally obtain a
County permit. Mr. Doser also noted that the proposed permitting requirement will not target self-haulers but will focus on businesses that
haul on behalf of others.
Environmental Health staff concurred with Supervisor Andersen's observation that the proposed permitting requirements might overlap with
the existing County requirement for construction demolition and debris permits. The Supervisor asked that staff make every effort to
streamline the permitting process and suggested the possibility of the County issuing one permit with check boxes allowing multiple regulated
activities.
Supervisor Andersen requested Environmental Health staff to return to the IOC with the final draft of the ordinance.
AYE: Chair Candace Andersen
Passed
5. Staff recommends that the Committee accept the report and determine any action to be taken.
Supervisor Andersen received the annual report on the Local Bid Preference Program from David Gould, Purchasing Services Manager, and
requested IOC staff to report out to the Board of Supervisors. Mr. Gould confirmed that the program results in no financial loss to the County
because purchase orders are still awarded to the lowest bidder. The program merely gives a second opportunity for local bidders who are
within 5% of the lowest bid to submit a second bid. Mr. Gould stated that his goal is to utilize new technology to increase the visibility of local
businesses that offer services needed by County departments.
For Additional Information Contact:Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
AYE: Chair Candace Andersen
Other: Vice Chair Karen Mitchoff (ABSENT)
Passed
6. Staff recommends that the Committee accept the report and determine action to be taken.
Supervisor Andersen received the January-June 2013 semi-annual Small Business Enterprise and Outreach Programs report from
Affirmative Action Officer Antoine Wilson and CAO Management Analyst Vicky Mead, and requested IOC staff to report out to the Board.
Mr. Wilson reported that departments have, over time, designed their own reporting templates, making it difficult for CAO staff to summarize
data received in so many different formats. Ms. Mead reported that she is developing a standard reporting template to mitigate this problem.
Supervisor Andersen asked what incentives existed for busy department staff to make the extra effort to comply with the program
requirements. Ms. Mead stated that she has been meeting with each department to explain the value of the information being collected in
order to promote a stronger commitment to program participation and compliance. Ms. Mead indicated that lack of compliance or effort
seemed more related to a lack of understanding of why the information is being collected and how it is being used to benefit the County and
small businesses than a lack of commitment to the program.
Supervisor Andersen suggested that some kind of incentive or recognition might also help to motivate staff and create a competitive aspect to
the program.
AYE: Chair Candace Andersen
Other: Vice Chair Karen Mitchoff (ABSENT)
Passed
7. The next meeting is currently scheduled for December 9, 2013 at 9:00 a.m.
Supervisor Andersen directed staff to reschedule the December 9 meeting to begin at 8:30 a.m. in anticipation of the business scheduled for
that meeting.
8. Adjourn
The meeting was adjourned at 10:47 a.m.
julie.enea@cao.cccounty.us