The URL can be used to link to this page

Home My WebLink AboutBOARD STANDING COMMITTEES - 09262022 - FHS Cte Agenda PktFAMILY & HUMAN SERVICES COMMITTEE September 26, 2022 9:00 A.M. To slow the spread of COVID-19, in lieu of a public gathering, the meeting will be accessible via Zoom to all members of the public as permitted by Government Code section 54953(e). To participate virtually via Zoom: https://cccounty-us.zoom.us/j/4056276470?pwd=MUhWUmdHNGVDcTFKVE5iM1NzWHFjdz09 To participate by telephone: USA 214 765 0478 USA 8882780254 (US Toll Free) Conference code: 985922 To indicate you wish to speak on an agenda item via Zoom, please “raise your hand” in the Zoom application. If you are joining the meeting via a telephone, you may dial *2 using your phone’s dial pad Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3.RECEIVE and APPROVE the Record of Action for the July 25, 2022 Family and Human Services Committee (FHS) meeting. (Enid Mendoza, Sr. Deputy County Administrator) 4.RECOMMEND to the Board of Supervisors the appointment of Adey Teshager to the At-Large 6 seat on the Contra Costa Commission for Women and Girls for a term expiring February 28, 2026, as recommended by the Commission. (Lara DeLaney, Sr. Deputy County Administrator) 5.RECOMMEND to the Board of Supervisors the reappointment of Penny Reed to At-Large Seat #1, Shirley Krohn to At Large Seat #2, Sara Shafiabady to At-Large Seat #4, Deborah Card to At-Large Seat #5, Steve Lipson to At-Large Seat #6, Terri Tobey to At-Large Seat #10, Nuru Neemwuchalla to At-Large Seat #12, Mary Bruns to At-Large Seat #15, Kevin Donovan to At-Large Seat #17, Michael Wener to At-Large Seat #18, and Sharon “Sam” Sakai-Miller to At-Large Seat #20 on the Contra Costa Advisory Council on Aging with terms expiring September 30, 2024, as recommended by the Employment and Human Services Department. (Anthony Macias, ACOA staff) 6.CONSIDER accepting the Homeless Continuum of Care 2022 Quarter 2 report from the Health Services Department, Health, Housing and Homeless Services division and the Council on Homelessness (COH), and forwarding to the Board of Supervisors for their information. (Jaime Jenett, COH staff, Juno Hendrick, COH Chair, and Jo Bruno, COH Vice Chair) 7.CONSIDER accepting the report from the Employment and Human Services Department (EHSD) for an update on the oversight and activities of the Community Services Bureau’s Head Start Programs, and forwarding it to the Board of Supervisors for discussion. (Marla Stuart, EHSD Director) 8.The next meeting is currently scheduled for October 24, 2022. 9.Adjourn The Family & Human Services Committee will provide reasonable accommodations for persons with disabilities planning to attend Family & Human Services Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Family & Human Services Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St., 4th Floor, Martinez, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Danielle Fokkema, Committee Staff Phone (925) 655-2047, Fax (925) 655-2066 Danielle.Fokkema@cao.cccounty.us FAMILY AND HUMAN SERVICES COMMITTEE 3. Meeting Date:09/26/2022 Subject:Record of Action Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: N/A Presenter: Enid Mendoza, Sr. Deputy County Administrator Contact: Enid Mendoza, (925) 655-2051 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the record of action for the July 25, 2022 Family and Human Services Committee meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the Record of Action for the July 25, 2022 Family and Human Services Committee meeting. Fiscal Impact (if any): There is no fiscal impact for this action. Attachments Record of Action July 25, 2022 FAMILY AND HUMAN SERVICES COMMITTEE RECORD OF ACTION FOR July 25, 2022 Supervisor Diane Burgis, Chair Supervisor Candace Andersen, Vice Chair Present: Diane Burgis, Chair Candace Andersen, Vice Chair 1.Introductions Chair Burgis called the meeting to order at 9:01 a.m. 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No one requested to speak during the general public comment period. 3.RECOMMEND to the Board of Supervisors the reappointment of Talia Moore to Member At-Large Seat 3 on the Alcohol and Other Drugs Advisory Board with a term expiring on June 30, 2025. The Committee approved the recommended appointment and directed staff to forward the recommendation to the Board of Supervisors. AYE: Chair Diane Burgis Vice Chair Candace Andersen 4.ACCEPT status report from the Employment and Human Services Department on CalFresh participation, updates on the CalFresh benefit enhancements and expansions, as well as outreach efforts, and FORWARD to the Board of Supervisors for their information. Chair Burgis introduced the item. Presenter, Rebecca Darnell, provided updates on the Employment and Human Services Department Workforce Services Division's operations of the CalFresh Program. Update topics included application trends, application processing mandates, caseload trends, allocations vs. allocation per eligibility determination, and geographic demographics of caseload changes since the beginning of the COVID-19 pandemic. Committee members and staff discussed challenges with meeting CalFresh mandates and opportunities for legislative efforts to bring awareness about these challenges. Also discussed was the availability of relevant data on potential impacts resulting in declining CalWORKs case rates. Marla Stuart, Director of the Employment and Human Services Department, volunteered to seek national data and trends for comparision analysis with County data. She clarified that CalFresh program allocation amounts have not increased at rates comparable to the increasing caseload and workforce needed to support the ongoing workload increases. The allocation dollars per CalFresh eligibility determination decreased by nearly 42%, and California counties are continuing their advocacy regarding the unfunded program mandates. Chair Burgis discussed the need to gather additional participation rate data, as well as the need to seek opportunities to invest in more program outreach. In response to Vice-chair Andersen's staffing and hiring commentary, Ms. Stuart shared that the department has maximized the CalFresh allocation even with a high vacancy rate, which is fully covered by voluntary overtime performed by current staff. Ms. Darnell discussed the CalFresh, CalWORKs, and Medi-Cal process redesign efforts that began this May and are going well so far. The goal of the current process redesign efforts is to reach out to clients first and resolve as much work done in that first call, rather than passing the client along to other employees. Vice-chair Andersen asked whether the efforts have rendered a reduction in denials. Ms. Darnell stated she would work to gather that data since the State report focuses on how many people are eligible and how many are receiving the benefits. Ms. Darnell continued with the presentation of the Keys Program, which the department is expanding to CalFresh clients through a pilot program that will run through the end of the year. The Committee accepted the report and approved staff forwarding it to the Board of Supervisors for their information, after the department adds information regarding the public charge impacts on immigrant clients' access to CalFresh/EBT support. AYE: Chair Diane Burgis Vice Chair Candace Andersen 5.ACCEPT status report from the Employment and Human Services Department on the Independent Living Skills Program activities, and FORWARD to the Board of Supervisors for their information. Don Graves presented the Youth Services report, Noramah Burch the Workforce Investment and Opportunity Act (WIOA), and Latosha Stockholm on the Request for Interest (RFI) planning for the Measure X Youth Centers. The Committee asked the Department to keep the Supervisors informed of the youth centers RFI so that they can support any outreach efforts. The report was accepted as submitted, and approved for staff to forward the report to the Board of Supervisors for their information. AYE: Chair Diane Burgis Vice Chair Candace Andersen 6.The regularly scheduled meeting for August is canceled. The next meeting is scheduled for September 26, 2022. 7.Adjourn The meeting adjourned at 10:22 a.m. For Additional Information Contact: Lara DeLaney, Committee Staff Phone (925) 655-2057, Fax (925) 655-2066 Lara.DeLaney@cao.cccounty.us FAMILY AND HUMAN SERVICES COMMITTEE 4. Meeting Date:09/26/2022 Subject:Appointment to the Contra Costa Commission for Women and Girls Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: Advisory Board Appointment Presenter: N/A Contact: Lara DeLaney, (925) 655-2057 Referral History: On January 7, 2020, the Board of Supervisors adopted Resolution No. 2020/1 adopting policy amendments governing appointments to boards, committees, and commissions that are advisory to the Board of Supervisors. Included in this resolution was a requirement that applications for at large/countywide seats be reviewed by a Board of Supervisors committee. The Contra Costa Commission for Women and Girls (CCCWG) was formed to educate the community and advise the Contra Costa County Board of Supervisors on issues relating to the changing social and economic conditions of women in the County, with particular emphasis on the economically disadvantaged. The Commission's mission is, “to improve the economic status, social welfare, and overall quality of life for women in Contra Costa County.” The Commission consists of 15 members and one Alternate At-Large member including: five district representatives (one from each supervisorial district), ten At-Large members, and one Alternate. The five district representatives are nominated for a four year term by each member of the Board of Supervisors. The ten At-Large members and the one alternate are nominated by the CCCWG Membership Committee and forwarded to the full CCCWG. The full CCCWG then makes appointment recommendations to the Family and Human Services Committee. All Commission seat terms are for a period of four (4) years with staggered expiration dates. Currently the CCCWG has five vacancies, which are in the District IV, At-Large 1, At-Large 6, At-Large 9, and Alternate seats. Referral Update: On August 23, 2022, the CCCWG voted to approve the recommendation of Ms. Adey Teshager's appointment to the At-Large 6 seat on the Commission, with a term expiring February 28, 2026. Approval of this action will support decreasing Commission vacancies, resulting in 4 remaining vacancies. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the appointment of Adey Teshager to the At-Large 6 Seat on the Contra Costa Commission for Women and Girls for a term expiring February 28, 2026, as recommended by the Commission. Fiscal Impact (if any): There is no fiscal impact. Attachments A. Teshager Application Redacted CCCWG Roster Sept 2022 Submit Date: Mar 09, 2022 First Name Middle Initial Last Name Home Address Suite or Apt City State Postal Code Primary Phone Email Address Employer Job Title Contra Costa County Boards & Commissions Application Form Profile District Locator Tool Resident of Supervisorial District: District 1 Length of Employment 3 years Do you work in Contra Costa County? Yes No If Yes, in which District do you work? 6 How long have you lived or worked in Contra Costa County? 5 years Are you a veteran of the U.S. Armed Forces? Yes No Board and Interest Which Boards would you like to apply for? Contra Costa Commission for Women and Girls: Submitted Adey Teshager Richmond CA 94801 Safe Return Project Community engagement organizer Adey Teshager Seat Name reentry service rep Have you ever attended a meeting of the advisory board for which you are applying? Yes No If Yes, how many meetings have you attended? 0 Education Select the option that applies to your high school education * G.E.D. Certificate College/ University A Name of College Attended merritt/ccc/laney Degree Type / Course of Study / Major General studies. Degree Awarded? Yes No College/ University B Name of College Attended Fashion Instatute for Design &Merchandising. Degree Type / Course of Study / Major Marketing/fashion designing Degree Awarded? Yes No College/ University C Name of College Attended n/a Adey Teshager Upload a Resume Degree Type / Course of Study / Major n/a Degree Awarded? Yes No Other Trainings & Occupational Licenses Other Training A richard boyd fellowship 2019 Certificate Awarded for Training? Yes No Other Training B Spadework-dismantling systems of oppression Certificate Awarded for Training? Yes No Occupational Licenses Completed: Qualifications and Volunteer Experience Please explain why you would like to serve on this particular board, commitee, or commission. I have been homeless in ccc and have the lived experiences of those coming home from incarceration.I believe i would be helpfull to bridging the gaps to better serve those folks facing homelessness once they come home.I have been able to succesfully intergrate back in my community and have ideas of whats needed in terms of programs and services that could be of help. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) i have volenteered to door knock,survey and speak publicly about my experiences during and after homelessness Adey Teshager Would you like to be considered for appointment to other advisory bodies for which you may be qualified? Yes No Do you have any obligations that might affect your attendance at scheduled meetings? Yes No If Yes, please explain: Are you currently or have you ever been appointed to a Contra Costa County advisory board? Yes No If Yes, please list the Contra Costa County advisory board(s) on which you are currently serving: If Yes, please also list the Contra Costa County advisory board(s) on which you have previously served: List any volunteer or community experience, including any advisory boards on which you have served. I have volenteered to door knock ,text bank ,survey ,speak on voluntarily . Conflict of Interest and Certification Do you have a familial or financial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed under the "Important Information" section below or Resolution No. 2021/234) Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the County such as grants, contracts, or other economic relationships? Yes No If Yes, please identify the nature of the relationship: Adey Teshager Please Agree with the Following Statement I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and undersand that all information in this application is publicly accessible. I understand that misstatements and/or omissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. I Agree Important Information 1.This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2.All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3.Members of certain boards, commissions, and committees may be required to: (1) file a Statement of Economic Interest Form also known as a Form 700, and (2) complete the State Ethics Training Course as required by AB 1234. 4.Meetings may be held in various locations and some locations may not be accessible by public transportation. 5.Meeting dates and times are subject to change and may occur up to two (2) days per month. 6.Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 7.As indicated in Board Resolution 2021/234, a person will not be eligible for appointment if he/she is related to a Board of Supervisors' member in any of the following relationships: (1) Mother, father, son, and daughter; (2) Brother, sister, grandmother, grandfather, grandson, and granddaughter; (3) Husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, stepson, and stepdaughter; (4) Registered domestic partner, pursuant to California Family Code section 297; (5) The relatives, as defined in 1 and 2 above, for a registered domestic partner; (6) Any person with whom a Board Member shares a financial interest as defined in the Political Reform Act (Gov't Code §87103, Financial Interest), such as a business partner or business associate. Adey Teshager Richmond , CA 94801 ADEY TESHAGER OBJECTIVES My objectives are to create a healthy equitable environment in CCC for those impacted directly or indirectly by our justice systems and To Impact my community to invest in building a base of power at the political,sociological and economic levels;addressing the root causes of poverty and the impact that the criminal justice system has had on the quality of lives of black and people of color I am dedicated to creating an equitable and healthy environment for Contra Costa County resident’s young and old returning home from incarceration by engaging them in the community through research,base building and community organizing. My goal is to educate our communities on the needs of those returning home from incarceration based on my own lived experiences among others and to be of service by transforming systems that impact our lives by shifting the dominant narratives in communities that receive and serve that population. SKILLS DEVELOPED: ➢Excellent verbal and written communication skills. ➢Able to Develop, organize, and execute special events that engage directly impacted communities, Allies, partners,volunteers and other key stakeholders. ➢Able to Track and report both quantitative and qualitative data, such as leadership attendance, success stories, and program modifications ➢Excellent time management skills and ability to multitask and prioritize work. ➢Professionalism EXPERIENCE: ➢Supporting organizers on campaigns ○Base building efforts as needed ○Facilitation of Workshops ○Presentations ➢Support the development of new organizing fellowship participants Reentry Success Center, 912 McDonald Ave Richmond CA,94801 JOB TITLE —Alpha Cohort Participant. 2018-2019 -GRADUATE ●Asst admin with office tasks ○Organized Professional closet ○Daily lunch preps ●Attend daily programming ○Financial literacy ○Resume writing ○Job search ●Created artwork for restorative circles ○Wall Tapestry ○Mosaic Mural ○Our cohort was Published in the SF chronicle 2019 Safe Return Project, 1011 McDonald Ave Richmond CA,94801 JOB TITLE —Richard Boyd Empowerment Fellowship-Fella. 2019 -2020 ●Organizing training ●Collective impact ●Political education ●Policy advocacy ●Participatory action research ●City council ●Community advisory board for AB109 funding Safe Return Project, 1011 McDonald Ave Richmond CA,94801 JOB TITLE —Community Engagement Organizer/Organizer 2020 -2021 ●Identify pipelines of prospective new partners ●Engage with the business community by networking, participating in local meetings, and building relationships across multiple sectors ●Prepare materials and effectively deliver presentations to prospective Ally partners highlighting the work and goals of Safe Return Project. ●Ensure partners have a thorough understanding that the Safe Return Project is committed to providing a meaningful leadership development and work experience for those impacted by criminalization. ●Understand interests and needs of current leaders, and Ally partners and steward relationships by providing high-quality customer service, timely communication, and support for intern supervision ●Maintain partner data in contact management software; ensure necessary information is communicated Safe Return Project, 1011 McDonald Ave Richmond CA,94801 JOB TITLE —Community Engagement Organizer/Office Management/ 2021-Present ●Community engagement Organizer ○Support the development of new organizing fellowship participants ■Facillilate RBF program workshops and curriculums ■Facilitate collective impact institute. ■Interview new fellowship cohort candidates . ○Travel to Local, National, and Statewide conferences, events, and speaking engagements ○Travel on behalf of staff and executive director for srp engagements. ○Photocopy and print out documents needed on behalf of other colleagues ●Ensure operation of equipment by completing preventive maintenance requirements: ○Calling for repairs ○Maintaining equipments ○Manage Multiple Inventories ○Maintain Inventory stock supplies to determine inventory levels ○Anticipating needed supplies placing and expediting orders. ○Verifying receipt of supplies ○Evaluating new equipment and techniques. ○Photocopy and print out documents on behalf of other colleagues ○Coordinate repairs for office equipments EDUCATION BERKELEY HIGH SCHOOL OAKLAND TECHNICAL HIGH SCHOOL LANEY COLLEGE MERRITT COLLEGE CONTRA COSTA COLLEGE FASHION INSTITUTE OF DESIGN AND MERCHANDISING (FIDM)SAN FRANCISCO. FASHION INSTITUTE OF DESIGN AND MERCHANDISING (FIDM)LOS ANGELES. AWARDS/CERTIFICATES OF TRAININGS ●OFFICE OF CONGRESSMAN MARK DESAUNIER ●OFFICE OF BOARD OF SUPERVISOR JOHN GOGOIA ●OFFICE OF SENATOR NANCY SKINNER ●SPADEWORK REFERENCES: 1. Tamisha Walker a. 2. Chala Bonner a. 3. Laketch Mekonnen a. Seat/Position Name Term begins Term ends District I Joey Smith 3/1/2019 2/28/2023 District II Marilyn Cachola Lucey 4/27/2022 2/28/2023 District III Shauna Polk 3/23/2022 2/28/2026 District IV Vacant District V Kirsten Upshaw 8/10/2021 2/28/2025 At Large 1 Vacant At Large 2 Jennifer Rizzo 3/1/2021 2/28/2025 At Large 3 Dayanna Macias-Carlos 3/1/2019 2/28/2023 At Large 4 Lanita Mims-Beal 3/1/2021 2/28/2025 At Large 5 Catherine Jones 4/13/2022 2/28/2026 At Large 6 Vacant At Large 7 Faye Maloney 3/1/2021 2/28/2025 At Large 8 Shailaja Dixit 9/15/2020 2/28/2023 At Large 9 Vacant At Large 10 Destiny Briscoe 7/26/2022 2/28/2026 Alternate Vacant Contra Costa Commission for Women and Girls Roster FAMILY AND HUMAN SERVICES COMMITTEE 5. Meeting Date:09/26/2022 Subject:Reappointments to the Advisory Council on Aging Submitted For: Monica Nino, County Administrator Department:County Administrator Referral No.: N/A Referral Name: Appointments to Advisory Bodies Presenter: N/A Contact: Anthony Macias, 925 602-4175 Referral History: On January 7, 2020, the Board of Supervisors adopted Resolution No. 2020/1 adopting policy amendments governing appointments to boards, committees, and commissions that are advisory to the Board of Supervisors. Included in this resolution was a requirement that applications for at-large/countywide seats be reviewed by a Board of Supervisors committee. The Advisory Council on Aging (ACOA) provides a means for countywide planning, cooperation and coordination for individuals and groups interested in improving and developing services and opportunities for the older residents of this County. The Council provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging. Including the officers, the Council shall have not more than 40 members. These members shall consist of the designated representatives of the local municipalities [nineteen (19)], and one (1) Senior Nutrition Program Council representative. The remainder will be Members-at-Large (20). The Council will strive to achieve membership that reflects the ethnic, economic and geographic balance of the senior population of the County. The Council will make every effort to achieve a membership where one-fourth of the Council is made up of actual consumers of services under the Area Plan, and at least one member will represent the interests of people with disabilities. The ACOA may recommend for appointment up to four (4) alternate Member-at-Large (MAL) members, who shall serve and vote in place of members (City or MAL) who are absent from, or who are disqualifying themselves from participating in a meeting of the ACOA. The Employment and Human Services Department (EHSD) Area Agency on Aging (AAA), the ACOA, and the Clerk of the Board, using CCTV, assisted with recruitment. AAA staff has encouraged interested individuals including minorities to apply through announcements provided at the Senior Coalition meetings and at the regular monthly meetings of the ACOA. The EHSD website contains dedicated web content, where interested members of the public are encouraged to apply and are provided an application with instructions on whom to contact for ACOA related inquiries, including application procedures. Referral Update: The ACOA did not receive any applications for the scheduled vacancies. The reappointments being requested are from members who have requested to continue their membership for an additional term. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the reappointment of the following individuals to At-Large seats on the Contra Costa Advisory Council on Aging (ACOA) with terms expiring on September 30, 2024: At-Large Seat #1: Penny Reed; At-Large Seat #2: Shirley Krohn; At-Large Seat #4: Sara Shafiabady; At-Large Seat #5: Deborah Card; At-Large Seat #6: Steve Lipson; At-Large Seat #10: Terri Tobey; At-Large Seat #12: Nuru Neemwuchalla; At-Large Seat #15: Mary Bruns; At-Large Seat #17: Kevin Donovan; At-Large Seat #18: Michael Wener; At-Large Seat #20: Sharon “Sam” Sakai-Miller Fiscal Impact (if any): There is no fiscal impact for this action. Attachments D. Card Application redacted K. Donovan Application redacted M. Bruns Application redacted M. Wener Application redacted N. Neemuchwalla Application redacted P. Reed redacted S. Shafiabady Application redacted S. Sakai-Miller Application redacted S. Krohn Application redacted S. Lipson Application redacted T. Tobey Application redacted ACOA Roster Sept 2022 Advisory Board Seat Title Term Expiration DateCurrent Incumbent Incumbent Supervisor District BoS Appointment Date Advisory Council on Aging Nutrition Project Council 9/30/2022 Vacant Advisory Council on Aging At-Large 1 9/30/2022 Reed, Penny I 12/8/2020 Advisory Council on Aging At-Large 2 9/30/2022 Krohn, Shirley IV 10/25/2020 Advisory Council on Aging At-Large 3 9/30/2023 Butler, Rhoda III 10/19/2021 Advisory Council on Aging At-Large 4 9/30/2022 Shafiabady, Sara V 10/25/2020 Advisory Council on Aging At-Large 5 9/30/2022 Card, Deborah V 10/25/2020 Advisory Council on Aging At-Large 6 9/30/2022 Lipson, Steve I 10/25/2020 Advisory Council on Aging At-Large 7 9/30/2022 Selleck, Summer IV 10/25/2020 Advisory Council on Aging At-Large 8 9/30/2022 Leasure, Nancy II 10/25/2020 Advisory Council on Aging At-Large 9 9/30/2023 Richards, Gerald V 10/19/2021 Advisory Council on Aging At-Large 10 9/30/2022 Tobey, Terri II 10/25/2020 Advisory Council on Aging At-Large 11 9/30/2023 Bhambra, Jagjit V 10/19/2021 Advisory Council on Aging At-Large 12 9/30/2022 Neemuchwalla, Nuru IV 10/25/2020 Advisory Council on Aging At-Large 13 9/30/2022 Harrington, Dale II 3/22/2022 Advisory Council on Aging At-Large 14 9/30/2023 Yee, Dennis IV 10/19/2021 Advisory Council on Aging At-Large 15 9/30/2022 Bruns, Mary IV 10/25/2020 Advisory Council on Aging At-Large 16 9/30/2023 O'Toole, Brian IV 10/19/2021 Advisory Council on Aging At-Large 17 9/30/2022 Donovan, Kevin D.II 10/25/2020 Advisory Council on Aging At-Large 18 9/30/2022 Wener, Michael II 11/2/2021 Advisory Council on Aging At-Large 19 9/30/2023 Kleiner, Jill II 10/25/2020 Advisory Council on Aging At-Large 20 9/30/2022 Sakai-Miller, Sharon II 3/22/2022 Advisory Council on Aging Local Committee Antioch 9/30/2022 Fernandez, Rudy III 10/25/2020 Advisory Council on Aging Local Committee Brentwood 9/30/2023 Kee, Arthur III 10/19/2021 Advisory Council on Aging Local Committee Clayton 9/30/2023 Berman, Michelle IV 10/19/2021 Advisory Council on Aging Local Committee Concord 9/30/2023 Vacant IV Advisory Council on Aging Local Committee Danville 9/30/2023 Donnelly, James II 10/19/2021 Advisory Council on Aging Local Committee El Cerrito 9/30/2022 Kehoe, Carol I 7/12/2022 Advisory Council on Aging Local Committee Hercules 9/30/2022 Doran, Jennifer V 10/25/2020 Advisory Council on Aging Local Committee Lafayette 9/30/2023 Partridge, Erin II 10/19/2021 Advisory Council on Aging Local Committee Martinez 9/30/2023 Iorns, Jody Advisory Council on Aging Local Committee Moraga 9/30/2023 Aufhauser, Martin II 6/16/2020 Advisory Council on Aging Local Committee Oakley 9/30/2023 Rigsby, Michael III 12/14/2021 Advisory Council on Aging Local Committee Orinda 9/30/2023 Evans, Candace II 10/19/2021 Advisory Council on Aging Local Committee Pinole 9/30/2022 Vacant Advisory Council on Aging Local Committee Pittsburg 9/30/2023 Carterelliott, Kacey V 10/19/2021 Advisory Council on Aging Local Committee Pleasant Hill 9/30/2023 Van Ackeren, Lorna IV 10/19/2021 Advisory Council on Aging Local Committee Richmond 9/30/2022 Vacant Advisory Council on Aging Local Committee San Pablo 9/30/2022 Vacant Advisory Council on Aging Local Committee San Ramon 9/30/2023 Bajpai, Swamini II 4/26/2022 Advisory Council on Aging Local Committee Walnut Creek 9/30/2023 Freitag, Eric IV 10/19/2021 Advisory Council on Aging Alternate Member 1 9/30/2023 Awadalla, Mike II 3/22/2022 Advisory Council on Aging Alternate Member 2 9/30/2023 Lee, George V 3/22/2022 Advisory Council on Aging Alternate Member 3 9/30/2023 Raju, Ramapriya III 7/26/2022 Term length: 24 months FAMILY AND HUMAN SERVICES COMMITTEE 6. Meeting Date:09/26/2022 Subject:Council on Homelessness 2022 Quarter 2 Report (April - June) Submitted For: Anna Roth, Health Services Director Department:Health Services Referral No.: 5 Referral Name: Homeless Continuum of Care / Health Care for the Homeless Presenter: Jaime Jenett, Health Services Community Engagement Specialist, Juno Hendrick, COH Chair, and Jo Bruno, COH Vice Chair Contact: Enid Mendoza, (925) 655-2051 Referral History: Health, Housing and Homeless Services Division staffs the Council on Homelessness, which functions as both an advisory board to the Board of Supervisors and the governing board of the Contra Costa County Homeless Continuum of Care. The Council provides advice and input to the Board of Supervisors on the operations of homeless services, program operations, and program development efforts in Contra Costa County. In November 2014, the Board approved “Forging Ahead Towards Preventing and Ending Homelessness: An Update to Contra Costa’s 2004 Strategic Plan”, that renewed the County's 2004 plan with the latest data, best practices, and community feedback and reaffirmed the County's commitment to the Housing First approach. As such, “Forging Ahead” establishes this guiding principle: “Homelessness is first a housing issue, and necessary supports and services are critical to help people remain housed. Our system must be nimble and flexible enough to respond through shared responsibility, accountability, and transparency of the community.” The Strategic Plan Update identifies two goals: 1) Decrease the length of time people experience homelessness by focusing on providing Permanent Housing and Services; and 2) Decrease the percentage of people who become homeless by providing Prevention activities. To achieve these goals, three strategies emerged: Implement a coordinated entry/assessment system to streamline access to housing and services while addressing barriers, getting the right resources to the right people at the right time; and Use best, promising , and most effective practices to give the consumer the best possible experience through the strategic use of resources; and Develop the most effective platforms to provide access, support advocacy, and connect to the community about homelessness and available resources. The Homeless Program of the Health, Housing and Homeless Services Division partners with the Homeless Advisory Board and Continuum of Care to develop and carry out an annual action plan that identifies the objectives and benchmarks related to each of the goals and strategies of Forging Ahead. Further, the Homeless Program incorporates the strategic plan goals into its own delivery system of comprehensive services, interim housing and permanent supportive housing as well as contracting with community agencies to provide additional homeless services and housing with the goal of ending homelessness in our community. The Council sumbitted its last quarterly report to the Family and Human Services Committee on May 23, 2022, which was approved and forwarded to the Board of Supervisors at their June 7, 2022 meeting. The Board approved the 2022 Q1 Council on Homelessness Report as recommended. Referral Update: The Health Services Department Health, Housing and Homeless Services division and the Council on Homelessness have prepared the attached Homeless Continuum of Care 2022 Quarter 2 report and presentation. Please review the attachments for the quarter 2 updates. Recommendation(s)/Next Step(s): ACCEPT the Homeless Continuum of Care 2022 Quarter 2 report from the Health Services Department, Health, Housing and Homeless Services division and the Council on Homelessness, and forward to the Board of Supervisors for their information. Fiscal Impact (if any): There is no fiscal impact for the acceptance of this report. Attachments Homeless Continuum of Care 2022 Q2 Report Homeless Continuum of Care 2022 Q2 Presentation STAFF REPORT FROM THE CONTRA COSTA COUNCIL ON HOMELESSNESS Contra Costa County Homeless System of Care Quarterly Report for Quarter 2 of 2022 (April-June) LETTER FROM THE CHAIR AND VICE CHAIR Dear Contra Costa County Board of Supervisors, This quarter the homeless Continuum of Care was busy with funding! We applied for funding, received notification about previously submitted applications and began gearing up for the HUD CoC competition, which provides the majority of our community’s resources for housing and services. We are also encouraged by the development of the California Strategic Growth Council (SGC)’s Community Resilience Centers (CRC) program designed to support upgrades of neighborhood-level resilience centers. We see great opportunities for collaboration with County and community partners to bring resources to our community to help support our shared clients during climate and other emergencies. The CoC has been moving forward with efforts to improve equity and increase the engagement of people with a lived experience of homelessness in our planning and decision making. We’re continuing to work on evaluating and improving components of our system of care with monitoring, performance-based contracting and a new HMIS evaluation. Sincerely, Juno Hedrick, Chair of the Council on Homelessness and Jo Bruno, Vice Chair of the Council on Homelessness COH QUARTERLY REPORT 2 INTRODUCTION The Contra Costa Council on Homelessness (CoH) is the governing and oversight body for the County homeless Continuum of Care (CoC) and is appointed by the Board of Supervisors. The Council provides advice and input to the Board of Supervisors on the operations of homeless services, program operations, and program development efforts in Contra Costa County. The Contra Costa Council on Homelessness is the governing body for the Contra Costa County Continuum of Care (CoC). The Contra Costa CoC is comprised of multiple partners, including service providers, members of faith communities, local businesses, private and public funders, community members, education systems and law enforcement, and others who are working collaboratively to end homelessness. The COH and COC are supported by Contra Costa Health Services Health, Housing & Homeless Services (H3) Division. H3 functions as the CoC administrative entity and collaborative applicant, CoC Lead Agency and Homeless Management Information System (HMIS database) Lead Agency. The purpose of this report is to share information about the CoC and COH activities with the Contra Costa County Board of Supervisors and to provide recommendations from the COH to the County Board of Supervisors on long range planning and policy formulation that would support the county homeless CoC. This report includes information on system data, funding and policy activities, and CoC initiatives. All information will reflect activities and data for the prior quarter. This report was produced on behalf of the CoH by H3 in collaboration with the CoH and CoC partners. SYSTEM FUNDING This quarter the CoC continued to evaluate the system of care and pursued funding opportunities to address the gaps in Contra Costa’s homeless system, including our largest source of funding, the Housing and Urban Development (HUD) Continuum of Care (CoC) Notice of Funding Opportunity (NOFO). FEDERAL HUD CoC NOFO: In advance of the FY 2022 Continuum of Care competition that is anticipated to begin next quarter, the CoC/ESG Committee proposed changes to advance equity in the New Housing Project Scoring Tool and propose changes to lower barriers for new projects that are used to prioritize applications in the CoC's internal Review and Rank process. The Council on Homelessness will make a final decision on the proposed changes and Scoring Tools at the July 2022 Council on Homelessness meeting. COH QUARTERLY REPORT 3 HUD Unsheltered NOFO: In late June, the U.S. Department of Housing and Urban Development (HUD) released a first-of-its-kind package of resources to address unsheltered homelessness and homeless encampments, including funds set aside specifically to address homelessness in rural communities. The $322 million available under this NOFO will enhance communities’ capacity to humanely and effectively address unsheltered and rural homelessness by connecting vulnerable individuals and families to housing, healthcare, and supportive services. This Special NOFO strongly promotes partnerships with healthcare organizations, public housing authorities and mainstream housing providers, and people with lived expertise of homelessness. HUD is prioritizing communities with high unsheltered homeless counts based on the 2019 Point In Time Count. Contra Costa will conduct a thorough review of funding requirements before determining an application strategy. STATE Community Resilience Center Funding: The historic 2021-2022 State Climate Budget package, which provided over $15 billion to tackle wildfire and drought challenges, build more resilient communities, promote sustainable agriculture, and advance a nation-leading climate agenda, includes $100M to the California Strategic Growth Council (SGC) over two years for a new Community Resilience Centers (CRC) program. SGC’s CRC program will fund new construction and upgrades of neighborhood-level resilience centers to provide shelter and resources during climate and other emergencies, such as extreme heat events and poor air quality days. The program will also fund year-round services and ongoing community amenities and programming, such as food distribution and workforce development training, that build overall community resilience. SGC will prioritize community- serving locations across the state, such as schools, libraries, community centers, health clinics, and places of worship. SGC plans to release draft program guidelines in September 2022 for a 30-day public comment period. Once released, SGC will host a series of public workshops to provide opportunities to review and comment on the proposed program structure. For more information go to: https://sgc.ca.gov/programs/community-resilience-centers/. Family Challenge Grant: In March, the California Interagency Council on Homelessness (Cal ICH) released a Request for Applications (RFA) for a Family Homelessness Challenge Grant (FHC-1) to provide one-time grants and technical assistance to local jurisdictions and continuums of care to address and end family homelessness. Thirty million ($30 m) will be distributed across a minimum of two rounds of funding. The RFA for Round 1 is for funds totaling $15 million and awards will be determined through this competitive RFA process. Contra Costa applied for and was not awarded this funding source. COH QUARTERLY REPORT 4 Homeless, Housing and Assistance Program (HHAP3): HHAP Round 3 is a $1 billion grant through the California Homeless Coordinating and Financing Council that provides local jurisdictions, including federally recognized tribal governments, with flexible funding to continue efforts to end and prevent homelessness in their communities. H3 submitted an application at the end of June for the funds, after gathering community input on the possible priorities for the $3,434,907.05 allocated to the CoC and the $3,205,913.24 allocated to the County. Homekey 3: H3 will be applying for a Homekey 3 allocation in September. Pet Assistance and Support (PAS): H3 applied for a portion of the $10m PAS grant offered by the California Department of Housing and Community Development that allows qualified homeless shelters to provide shelter, pet food and supplies, and basic veterinary services for pets owned by individuals experiencing homelessness, along with staffing and liability insurance related to providing those services. These services and accommodations reduce barriers, making shelter and services accessible to people who otherwise would not access these resources. Contra Costa County and Bay Area Community Services (BACS) both received awards, with more than $550k to support Brookside shelter with the construction of an outdoor dog park, pet supplies, and veterinary services and $450k to Delta Landing to support the construction of two outdoor dog parks, kennels/crates, with an additional $150k separately awarded to BACS for pet services and resources on site. LOCAL Project Based Voucher Program: In June, H3 submitted an application to Housing Authority of Contra Costa County for project-based vouchers to support the upcoming El Portal Project in San Pablo. These vouchers are highly sought after and are competitively awarded. SYSTEM INITI ATIVES The CoC regularly engages in multiple activities, partnerships, evaluations, and improvement that are designed to improve services to clients and achieve various system goals. Equity The Council on Homelessness approved the establishment of a temporary Equity Working Group to review the Contra Costa Race Equity Report developed by C4 Innovations, facilitate community discussions to gather feedback on next steps, and make recommendations to the Council on Homelessness about how to move this important work forward. Two community input opportunities to help the COH set equity priorities for the next year will take place in Q3. Additionally, the CoC/ESG Committee finalize proposed changes to advance equity in the New Housing Project Scoring Tool for the FY 2022 Continuum of Care competition in June. Engagement of People with Lived Experience of Homelessness: One of the two community input opportunities to help set Equity priorities for the next year is specifically designed for COH QUARTERLY REPORT 5 people with a lived experience of homelessness and includes a small stipend/incentive, as is best practice. H3 solicited input from people with lived experience as part of the process to revise the CoC "access to services" flyer that will be released in Q3. In addition, Council on Homelessness members with a lived experience of homelessness are very actively involved in a variety of committee work and projects. HMIS Evaluation: H3 contracted with Focus Strategies to assess the configuration and use of the Homeless Management Information System (HMIS) to ensure that HMIS workflows, data and reporting enable providers to be successful with new program models and performance- based contracting. H3 and Focus Strategies introduced this project to the HMIS Policy Committee of the Council on Homelessness in June 2022. Monitoring: Homebase is leading the 2022 monitoring process for 19 Continuum of Care- funded projects and will ensure grant activities are following the Department of Housing and Urban Development rules and regulations; improve individual program performance; and increase provider capacity regarding Continuum of Care compliance and financial management. The monitoring process of all CoC funded agencies will be completed in late July. Performance Based Contracting: The Council on Homelessness approved standardized program models for homeless services in the Continuum of Care at the June 2nd CoH meeting. CoC providers and Health, Housing, and Homeless Services worked quickly to create workplans for FY22-23 to implement these models and will work throughout the year to adjust and improve the models before formally integrating these standards into County contracts. Point in Time Count: The Point in Time Count, a comprehensive point-in-time count of families and individuals experiencing homelessness in Contra Costa, tallies information about people sleeping in emergency shelters and transitional housing as well as people sleeping in cars, in abandoned properties, or in other places not meant for human habitation. This year, the sheltered count took place on the night of February 23rd and the unsheltered count, supported by over 140 volunteers and staff, took place in the early morning hours on February 24th. The results estimate that 3,093 people were staying in shelter beds or living outdoors in Contra Costa during the count, compared to 2,295 in 2019. A full data set that includes jurisdiction level numbers will be made available later this summer. COLLABORATIONS Concord Naval Weapons Station (CNWS): The Homeless Collaborative is continuing to hold joint monthly meetings with the East Bay Housing Organizations (EBHO) Concord Committee. In May, the Concord City Council voted to extend the deadline for completion of a term sheet by CNWS conversion master developer, Concord First Partners, until January 21, 2023. The term sheet was initially due to be completed in April 2022.The Council’s action was taken in response COH QUARTERLY REPORT 6 to a request by the master developer, Concord First Partners, to prematurely acquire the land through a Disposition and Development Agreement to reduce the developer’s financial risk. The City Council rejected this proposal and instead granted the term sheet extension. The Homeless Collaborative and EBHO Concord Committee met jointly with City staff in May to discuss the status of the project and continue to advocate for adherence to requirements around housing for people experiencing homelessness and other affordable housing. Holistic Intervention Partnership (HIP): The goal of the Holistic Intervention Partnership (HIP) is to reduce system burden and improve criminal justice outcomes in misdemeanor cases throughout the county. Of the 16 clients experiencing homelessness referred to the program this quarter, 1 was placed into permanent housing and 6 were diverted from entering homelessness. The other 7 were still working on housing plans and 2 were unreachable.  Homeless Services-Workforce Development Integration (H-WIN)- These bi-monthly meetings provide an opportunity for people working in Homeless Services and Workforce Development in Contra Costa to connect with and understand each other’s resources and services. Two meetings were held this quarter, with over 30 partners in attendance at each one. Master Plan On Aging: At the April Council on Homelessness meeting, Ana Bagtas, Area Agency on Aging Division Director, gave a presentation about the Master Plan for Aging Local Playbook, which included an overview of the Area Agency on Aging, demographics of Older Adults in Contra Costa County, and how to get involved in the master plan. REGIONAL ACTION PLAN Contra Costa is committed to the Regional Action plan which aims to reduce unsheltered homelessness by 75% by 2024. The Regional Action Plan proposes a 1-2-4 framework which posits that to accomplish this reduction, for every 1 additional interim housing unit funded, 2 permanent housing solutions, and 4 prevention interventions are needed. CES Evaluation: This quarter, the results of the Coordinated Entry System (CES) Evaluation were shared publicly. Findings to improve CES were provided to the Plan for Accelerating Transformative Housing (PATH) Innovations Committee of the Council on Homelessness. Recommendations included further studying barriers to CES access, improving CORE dispatch, refining assessment tools, and establishing a plan to monitor for equity in the system. PATH Innovations Committee: The Plan for Accelerating Transformative Housing (PATH) Innovations Committee of the Council on Homelessness refined their work to examine prevention and rapid exit resources as mechanisms to reduce unsheltered homelessness. The committee also discussed broader causes of homelessness and will review data related to unsheltered homelessness at future meetings. COH QUARTERLY REPORT 7 Funding Opportunities: All of the funding opportunities mentioned earlier in the report would support Contra Costa’s efforts to achieve the Regional Action Plan goal of reducing unsheltered homelessness by 75% by 2024. GOVERNANCE/REPORTING •The COH Governance Committee developed draft bylaws revisions which will be submitted to County Counsel next quarter for review. •The Chair and Vice Chair presented the Q1 Council on Homelessness report at the May FHS Committee meeting. MEETINGS, TRAININGS AND EVENTS Council on Homelessness (COH) Meetings: The Council on Homelessness held three (3) regular business meetings. In addition to the regular Council on Homelessness meetings, the following committees met: Committee Purpose ESG/CoC Committee Supports the application process for funds administered by HUD, including the CoC program Governance Committee Review and revise the Governance Charter & Bylaws to increase CoH efficiency and impact HMIS Policy Committee Develops and shares updates on HMIS policies and practices, compliance, and troubleshooting; Plans technical assistance and training; Informs standards of practice and monitoring Oversight Committee Reviewing and assessing the development, implementation, and improvement of the CoC, Coordinated Entry System, HMIS database, and system outcomes PATH Innovation Committee Work towards the goal of reducing unsheltered homeless in Contra Costa County by 75% by 2024 Trainings •Mandated Reporting of Elder and Dependent Abuse (4/25) •Housing First 201: Practical Implications and Applications (6/7) Events •CoC Provider Meetings (3) •CoC Executive Director meeting (1) •HHAP 3 Community Input opportunity (5/12) •CoC Learning Hub (5/9) •H-WIN meeting (4/13) COH QUARTERLY REPORT 8 The recordings, minutes and materials for trainings and meetings can be found on the H3 website1 and on the County agenda center2, and a calendar of upcoming meetings and events can be found on the H3 website. COVID-19 UPDATE As COVID response and funding is winding down and shelters have reopened, the remaining COVID-19 hotel for people experiencing homelessness closed this quarter. RECOMMENDATIONS FROM THE CA STRATEGIC GROWTH COUNCIL •Request relevant Contra Costa departments including Employment and Human Services Department (EHSD), Contra Costa Health Services (CCHS), Department of Conservation and Development (DCD) and Office of Reentry and Justice (ORJ) participate in the September – October draft guidelines workshops related to Community Resilience Center Funding and explore collaborating on the Notice of Funding Availability (NOFA) when released in 2023. For more information go to https://sgc.ca.gov/programs/community-resilience-centers/. 1 https://cchealth.org/h3/coc/partners.php#Training 2 https://www.contracosta.ca.gov/agendacenter COH QUARTERLY REPORT 9 APPENDIX A Commonly Used Acronyms and Terms Acronym Definition APR Annual Performance Report (for HUD homeless programs) BIPOC Black and Indigenous People of Color CARE Coordinated Assessment and Resource CCYCS Contra Costa Youth Continuum of Services CDBG, CDBG-CV Community Development Block Grant (federal and state programs) and the federal Community Development Block Grant CARES Act coronavirus allocation. CESH California Emergency Solutions and Housing program (state funding) Continuum of Care (CoC) Continuum of Care approach to assistance to the homeless. Federal grant program promoting and funding permanent solutions to homelessness. Con Plan Consolidated Plan, a locally developed plan for housing assistance and urban development under CDBG. CORE Coordinated Outreach Referral, Engagement program COVID-19 Coronavirus DCD (Contra Costa County) Department of Conservation and Development DOC Department Operations Center EHSD (Contra Costa County) Employment and Human Services Division EOC Emergency Operations Center ESG and ESG-CV Emergency Solutions Grant (federal and state program) and the federal Emergency Solutions Grant CARES Act coronavirus allocation. ESG-CV Emergency Solutions Grant CARES FMR Fair Market Rent (maximum rent for Section 8 rental assistance/CoC grants) HCD Housing and Community Development (State office) HEAP Homeless Emergency Aid Program (State funding) HEARTH Homeless Emergency and Rapid Transition to Housing (HEARTH) Act of 2009 HHAP Homeless Housing and Assistance Program HMIS Homeless Management Information System HOME Home Investment Partnerships (CPD program) HUD U.S. Department of Housing and Urban Development (federal) MHSA Mental Health Services Act NOFA/NOFO Notice of Funding Availability/ Notice of Funding Opportunity PHA Public Housing Authority PUI Persons Under Investigation PWLE People With Lived Experience of Homelessness SAMHSA Substance Abuse & Mental Health Services Administration SRO Single-Room Occupancy housing units SSDI Social Security Disability Income SSI Supplemental Security Income TA Technical Assistance COH QUARTERLY REPORT 10 TAY Transition Age Youth (usually ages 18-24) VA Veterans Affairs (U.S. Department of) VASH Veterans Affairs Supportive Housing VI-SPDAT Vulnerability Index – Service Prioritization Decision Assistance Tool Contra Costa County COVID-19 Resources: Please see below for additional resources on COVID-19. Health Services COVID Data Dashboard- https://www.coronavirus.cchealth.org/dashboard Health Services Homeless Specific Data Dashboard- https://www.coronavirus.cchealth.org/homeless-dashboard Health Services COVID Updates- https://www.coronavirus.cchealth.org/health-services-updates Health Services Homeless-Specific COVID Resources -https://www.coronavirus.cchealth.org/for-the-homeless Q2, 2022 REPORT FROM THE COUNCIL ON HOMELESSNESSSeptember 26, 2022 SYSTEM FUNDINGFederal• HUD CoC NOFO• HUD Special Unsheltered NOFOState•Community Resilience Center Funding•Family Challenge Grant•Homeless, Housing and Assistance Program (HHAP3)• Homekey3• Pet Assistance and Support (PAS)Local• H3 application to HACCC for El Portal Project in San Pablo SYSTEM INITIATIVESEquityPeople with lived experienceHMIS EvaluationMonitoringPerformance Based ContractingPoint in Time Count COLLABORATIONSConcord Naval Weapons Station (CNWS)Holistic Intervention Partnership (HIP)Homeless Services-Workforce Development Integration (H-WIN)Master Plan On Aging REGIONAL ACTION PLAN PROGRESSCES EvaluationPATH Innovations CommitteeFunding Opportunities GOVERNANCE/REPORTINGRevising BylawsSubmitted Q1 report to FHS in May MEETINGS, TRAININGS AND EVENTSCommittees•CoC/ESG •Governance• HMIS Policy•Oversight• PATH InnovationsTrainings•Mandated Reporting of Elder and Dependent Abuse• Housing First 201: Practical Implications and ApplicationsEventsCoC Provider Meetings• CoC Provider Meetings• CoC Executive Director meetingxHHAP 3 Community Input opportunityxCoC Learning HubxH-WIN meeting COVID-19 UPDATES California Strategic Growth Council (SGC) RECOMMENDATIONSRequest relevant Contra Costa departments including Employment and Human Services Department (EHSD), Contra Costa Health Services (CCHS), Department of Conservation and Development (DCD) and Office of Reentry and Justice (ORJ) participate in the September –October draft guidelines workshops related to Community Resilience Center Funding and explore collaborating on the Notice of Funding Availability (NOFA) when released in 2023. QUESTIONS? CONTACTJaime Jenett, Staff to the Council on HomelessnessJaime.jenett@cchealth.org925-464-0152 FAMILY AND HUMAN SERVICES COMMITTEE 7. Meeting Date:09/26/2022 Subject:Head Start Update Submitted For: Marla Stuart, Employment and Human Services Director Department:Employment & Human Services Referral No.: 78 Referral Name: Community Services Bureau/Head Start Oversight Presenter: Marla Stuart, EHSD Director Contact: Nicole Bryant, (925) 681-6301 Referral History: Oversight of the Community Services Bureau and Head Start programs was originally referred to the Family and Human Services Committee (FHS) on March 1, 2005. Since that time the program has provided the Committee with annual updates on the programs and services provided. The last annual report was received by the FHS on September 27, 2021. At their March 28, 2022 meeting, FHS received a report from the Community Services Bureau of the Employment and Human Services Department regarding mechanisms and processes to strengthen the Board of Supervisors' guidance and supervision of Head Start in the areas of "strategy, fiscal and policy." At the meeting, the Committe accepted the department's recommendation to continue providing updates on this topic to FHS on a monthly, or as needed basis. Referral Update: Please see the attached presentation providing an update on the Community Services Bureau’s Head Start programs including the recent Quality Improvement Plan. Recommendation(s)/Next Step(s): ACCEPT the report from the Employment and Human Services Department that provides an update on the oversight and activities of the Community Services Bureau’s Head Start Programs, and FORWARD it to the Board of Supervisors for discussion. Fiscal Impact (if any): There is no fiscal impact. Attachments Head Start Presentation Head Start Update Marla Stuart, MSW, PhD Director, Employment & Human Services Family & Human Services Committee September 26, 2022 Order of Presentation 1.Quality Improvement Plan Update 2.Governance 3.Budget 4.Services 5.Monitoring 6.Region IX Communications 7.Future Quality Improvement Plan 5 Deficiencies | (1 Area of Non-Compliance)Due 1.Ongoing Monitoring & November 16 Continuous Improvement (2.Program Governance)November 16 3.Safety Practices –Monitoring & maintaining November 16 healthy & safe environments 4.Safety Practices –Supervising children October 17 5.Safety Practices –Keeping children safe October 17 6.Ongoing Fiscal Capacity –Fiscal management November 16 Quality Improvement Plan (QIP) Governance Governance Structure •Identify Employment & Human Services (EHSD) Director as the Head Start Executive Director •Delegate EHSD Director to hire Head Start Management Team –Director –Chief Fiscal Officer –Personnel Officer •Accept monthly Head Start updates at the Family & Human Services Committee Governance Recommendations Budget FY21/22 Budget Summary Services Centers FY21/22 Attendance FY21/22 Meals Served Current Slots and Waiting List WAITING LIST = 4,128 (215% OF SLOTS) SLOTS Part-Day Full-Day Home Visiting TOTAL Head Start 356 995 0 1351 Early Head Start 0 424 149 573 TOTAL 356 1419 149 1924 FY21/22 Classroom Closures FY21/22 CSB Vacancies Monitoring FY21/22 School Readiness Infants and Toddlers Preschool Current & Expected Outcomes by June 2022 Pre-Kindergarten Measurement Domains ATL-REG = Approaches to Learning Self-Regulation SED = Social and Emotional Development LLD = Language and Literacy Development COG = Cognition Including Math and Science PD-HLTH = Physical Development Health Region IX Communications Jul 2021 1.Fiscal Year (FY) 2022 Monitoring Process for Head Start 2.Early Head Start Grantees and Technology Changes Sep 2021 3.Supporting the Wellness of All Staff in the Head Start Workforce Jan 2022 4.Final Rule on Flexibility for Head Start Designation Renewals in Certain Emergencies Feb 2022 5.Documenting Services to Enrolled Pregnant Women 6.Head Start Transportation Services and Vehicles During the COVID-19 Pandemic Apr 2022 7.Head Start Categorical Eligibility for Families Eligible for the Supplemental Nutrition Assistance Program) 8.FY 2022 Head Start Funding Increase 9.SNAP (CalFresh) recipients as eligible for Head Start/Early Head Start May 2022 10.A Letter from the Director About OHS Leadership Transitions Jun 2022 11.Competitive Bonuses for the Head Start Workforce FY21/22 Communications Future •Entering Year 5 of 2019-2023 •Competitive process for 2024-28 Future 1 Ensure a culture of safety that includes standardized practices for safe environments, safe transitions, Children’s Personal Rights, standards of conduct, child supervision, and classroom monitoring. Outcome --A reduction in unusual incidents compared to 2022. 2 Increase enrollment and attendance levels for grantee operated and delegate/partner operated centers as we continue to emerge from the impacts of the pandemic. Outcome --Reach and maintain the ACF required enrollment rate. Outcome --Improve attendances rates compared to 2022. 3 Adapt to the shift in community need for infant and toddler services and in light of the California implementation of Transitional Kindergarten. Outcome --Monthly reduction in the number of families with children ages 0 -3 on waiting lists compared to 2022. 4 Implement innovative approaches to hiring, developing, and retaining a robust teaching, support and management staff for grantee operated and delegate/partner operated sites. Outcome --A reduction in vacancy rates, especially for teaching staff, compared to 2022. Outcome --A reduction in number of classrooms closed due to insufficient staffing, compared to 2022. 5 Continue to execute, and then monitor the effectiveness of, the integration of administrative functions into the Employment & Human Services Department which was started with the 2022 Quality Improvement Plan. Outcome --A reduction in the number of internal control grantee and delegate/partners compared to 2022 . 2023 Goals Promote this report to full Board of Supervisors for October 11, 2022 to consider 3 governance recommendations Action Requested