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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 08242020 - FHS Cte Agenda Pkt            FAMILY & HUMAN SERVICES COMMITTEE August 24, 2020 9:00 A.M. Virtual Meeting The public may observe and participate in the virtual Zoom meeting by using this link: https://cccounty-us.zoom.us/j/98515435332 OR Calling in using this phone number and Meeting ID code: 1-888-278-0254 Meeting ID: 786066 Supervisor John Gioia, Chair Supervisor Candace Andersen, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee              1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. RECEIVE and APPROVE the draft Record of Action for the July 27, 2020 Family & Human Services Committee Meeting.   4. CONSIDER making recommendations to the Board of Supervisors on the following advisory body appointments, re-appointments or vacancies:   a. RECOMMEND the Board of Supervisors appoint of Sara Shafiabady to the At Large No. 4 seat on the Advisory Council on Aging for a term expiring September 30, 2022 as recommended by the Council. (Anthony Macias, Employment and Human Services Department)   b. RECOMMEND the Board of Supervisors reappoint Lisa Johnson to the First Five Commission Seat 1, as well as appoint Micaela Mota to the Child Development/Early Childhood Education/Local Planning Council Seat 3 and Katie Callahan Cisco to At-Large 2 seat on the Family and Children's Trust Committee each for terms ending on September 30, 2022, as recommended by the Employment and Human Services Department.   c. RECOMMEND the Board of Supervisors appoint: 1 c. RECOMMEND the Board of Supervisors appoint: Shailaja Dixit, as At Large Seat Commissioner on the CCCWG, a term ending August 24, 2024, and Silvia Young, as AT Large Seat Commissioner on the CCCWG, a term ending August 24, 2024.   5. CONSIDER accepting and submitting for approval to the Board of Supervisors: 1) Modifications to the FACT Policies and Procedures, and 2) Extension of a third contract renewal to second-year FACT contract recipients that meet the criteria for renewal.(Kathy Gallagher, Department Director, Laura Malone and Jan Nelson, Children & Family Services)   6. ACCEPT the report from the Employment and Human Services Department on aging and adult services, including the progress made to address the issue of elder abuse in Contra Costa County.   7.The next meeting is currently scheduled for September 28, 2020.   8.Adjourn   The Family & Human Services Committee will provide reasonable accommodations for persons with disabilities planning to attend Family & Human Services Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Family & Human Services Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, 4th floor, Martinez, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Dennis Bozanich, Committee Staff Phone (925) 655-2050, Fax (925) 655-2075 Dennis.Bozanich@cao.cccounty.us 2 FAMILY AND HUMAN SERVICES COMMITTEE 3. Meeting Date:08/24/2020   Subject:RECORD OF ACTION FOR THE PREVIOUS FHS MEETING Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: NA   Referral Name: NA  Presenter: Dennis Bozanich Contact: Dennis Bozanich; 5-1037 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached is the draft Record of Action for the July 27, 2020 Family & Human Services Committee Meeting. Recommendation(s)/Next Step(s): RECEIVE and APPROVE the draft Record of Action for the July 27, 2020 Family & Human Services Committee Meeting. Fiscal Impact (if any): None Attachments DRAFT Record of Action - July 27, 2020 3 D R A F T FAMILY AND HUMAN SERVICES COMMITTEE RECORD OF ACTION FOR July 27, 2020   Supervisor John Gioia, Chair Supervisor Candace Andersen, Vice Chair   Present: John Gioia, Chair      Candace Andersen, Vice Chair                     1.Introductions    Meeting called to order at 9:02 AM.   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).    No public comment.   3.RECEIVE and APPROVE the draft Record of Action for the May 18, 2020 Family & Human Services Committee Special Meeting.       Approved. No public comment.    AYE: Chair John Gioia   Vice Chair Candace Andersen  4.CONSIDER each of the following advisory board appointments, re-appointments or vacancy declarations for possible recommendation to the Board of Supervisors.      a.Board of Supervisor may consider appointing local Workforce Development Board (WDB) candidates for vacant Board seats as approved by the Emergency WDB Executive Committee meeting on June 24, 2020. Both seats have terms from July 1, 2020 to June 30, 2024. Jose Carrascal - Workforce Business Seat #6 Monica Magee - Workforce Business Seat #12      4  Approved recommendation to send appointments to the Board of Supervisor's Consent Agenda. No public comment.    AYE: Chair John Gioia   Vice Chair Candace Andersen  b.RECOMMEND to the Board of Supervisors the reappointment of Karin Kauzer to the School Seat 2 and Mary Flott to At-Large 1 seat on the Family and Children's Trust Committee for terms ending on September 30, 2020, as recommended by the Employment and Human Services Department.       Approved recommendation to send appointments to the Board of Supervisor's Consent Agenda. No public comment.    AYE: Chair John Gioia   Vice Chair Candace Andersen  5.CONSIDER accepting the cumulative evaluation report from the Health Services Department on the implementation of Laura’s Law – Assisted Outpatient Treatment (AOT) program during the period July 2018 through June 2019.       Approved recommendation to forward the report to the Board of Supervisors. Additional information was requested to be added to the report, including: 1) Comparisons to other counties; 2) Percentage of homeless individuals receiving treatment by ethnic/racial background; and 3) data on the housing circumstances of those receiving treatment. Two members of the public spoke on this item.     AYE: Chair John Gioia   Vice Chair Candace Andersen  6.CONSIDER receiving a recommendation from the Arts and Culture Commission of Contra Costa County (AC5) on the development of a countywide Arts and Cultural Plan. (Y'Anad Burrell and Silvia Ledezma, AC5 Commissioners; Julia Taylor, CAO Analyst)       Approved recommendation to send the report to the Board of Supervisors consent agenda. No public comment.    AYE: Chair John Gioia   Vice Chair Candace Andersen  7.ACCEPT attached report on the activities and key accomplishments of the Local Planning and Advisory Council for Early Care and Education during fiscal year 2019-2020.       Approved recommendation to send the report to the Board of Supervisors consent agenda. No public comment.    5  AYE: Chair John Gioia   Vice Chair Candace Andersen  8.ACCEPT report from the Employment and Human Services Department on efforts to intervene in and prevent human trafficking and the commercial sexual exploitation of children, and on the operation of Children & Family Justice Centers.        Approved recommendation to send the report to the Board of Supervisors consent agenda. No public comment.    AYE: Chair John Gioia   Vice Chair Candace Andersen  9.The next meeting is currently scheduled for August 24, 2020.   10.Adjourn    Meeting was adjourned at 10:56 AM.        For Additional Information Contact:  Dennis Bozanich, Committee Staff Phone (925) 335-1037, Fax (925) 646-1353 Dennis.Bozanich@cao.cccounty.us 6 FAMILY AND HUMAN SERVICES COMMITTEE 4. Meeting Date:08/24/2020   Subject:CONSIDER recommendations to the Board on the following advisory body appointments, re-appointments or vacancies  Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: NA   Referral Name: Advisory Body Appointments  Presenter: Dennis Bozanich Contact: Dennis Bozanich; 5-1037 Referral History: On December 6, 2011 the Board of Supervisors adopted Resolution No. 2011/497 adopting policy governing appointments to boards, committees, and commissions that are advisory to the Board of Supervisors. Included in this resolution was a requirement that applications for at large/countywide seats be reviewed by a Board of Supervisors committee.  Referral Update: Recommendation(s)/Next Step(s): CONSIDER each of the following advisory board appointments, re-appointments or vacancy declarations for possible recommendation to the Board of Supervisors. Fiscal Impact (if any): NA Attachments No file(s) attached. 7 FAMILY AND HUMAN SERVICES COMMITTEE 4. a. Meeting Date:08/24/2020   Subject:Appointment to the Advisory Council on Aging  Submitted For: Kathy Gallagher, Employment & Human Services Director  Department:Employment & Human Services Referral No.: N/A   Referral Name: Appointments to Advisory Bodies  Presenter: Anthony Macias Contact: Anthony Macias, 925.602.4175 Referral History: On December 6, 2011 the Board of Supervisors adopted Resolution No. 2011/497 adopting policy governing appointments to boards, committees, and commissions that are advisory to the Board of Supervisors. Included in this resolution was a requirement that applications for at large/countywide seats be reviewed by a Board of Supervisors committee. The Advisory Council on Aging provides a means for county-wide planning, cooperation and coordination for individuals and groups interested in improving and developing services and opportunities for the older residents of this County. The Council provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging.  The Advisory Council on Aging consists of 40 members serving 2 year staggered terms, each ending on September 30. The Council consists of representatives of the target population and the general public, including older low-income and military persons; at least one-half of the membership must be made up of actual consumers of services under the Area Plan. The Council includes: 19 representatives recommended from each Local Committee on Aging, 1 representative from the Nutrition Project Council, 1 Retired Senior Volunteer Program, and 19 Members at-Large. Referral Update: The Contra Costa Area Agency on Aging (AAA) recommends for immediate appointment to the Contra Costa Advisory Council on Aging (ACOA) the following applicant: Ms. Sara Shafiabady for Member at Large (MAL) Seat #4. The MAL #4 seat is undesignated and has remained vacant since 10/20/2019, with the term ending 9/30/2020. Ms. Shafiabady submitted an application for ACOA membership dated 02/04/2020 that is provided as a separate attachment. The ACOA Membership Committee interviewed Ms. Shafiabady on 06/24/2020. The Membership Committee recommended Ms. Shafiabady to the ACOA Executive Committee to fill MAL#4 seat. The ACOA Executive Committee approved Ms. 8 Shafiabady to fill MAL#4 at their 07/01/2020 meeting. Members of the ACOA voted unanimously to approve Ms. Shafiabady’s appointment to MAL#4 seat at their 7/15/2020 meeting. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors appointment of Sara Shafiabady to the At Large No. 4 seat on the Advisory Council on Aging for a term expiring September 30, 2022 as recommended by the Council. Fiscal Impact (if any): There is no fiscal impact. Attachments S. Shafiabady ACOA Application ACOA Applicant Recommendation Memo 9 10 11 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd. MEMORANDUM DATE: 08/03/2020 TO: Family and Human Services Committee CC: Tracy Murray, Director, Aging and Adult Services FROM: Anthony Macias, Staff Representative for the Advisory Council on Aging SUBJECT: Advisory Council on Aging – Appointment Requested The Contra Costa Area Agency on Aging (AAA) recommends for immediate appointment to the Contra Costa Advisory Council on Aging (ACOA) the following applicant: Ms. Sara Shafiabady for Member at Large (MAL) Seat #4. The MAL #4 seat is undesignated and has remained vacant since 10/20/2019, with the term ending 9/30/2020. The Area Agency on Aging, the ACOA and the Clerk of the Board, using CCTV, assisted with recruitment. AAA staff has encouraged interested individuals including minorities to apply through announcements provided at the Senior Coalition meetings and at the regular monthly meetings of the ACOA. The Contra Costa County EHSD website contains dedicated web content, where interested members of the public are encouraged to apply and provided an application with instructions on whom to contact for ACOA related inquiries, including application procedures. Ms. Shafiabady submitted an application for ACOA membership dated 02/04/2020 that is provided as a separate attachment. The ACOA Membership Committee interviewed Ms. Shafiabady on 06/24/2020. The Membership Committee recommended Ms. Shafiabady to the ACOA Executive Committee to fill MAL#4 seat. The ACOA Executive Committee approved Ms. Shafiabady to fill MAL#4 at their 07/01/2020 meeting. Members of the ACOA voted unanimously to approve Ms. Shafiabady’s appointment to MAL#4 seat at their 7/15/2020 meeting. Thank You. 12 FAMILY AND HUMAN SERVICES COMMITTEE 4. b. Meeting Date:08/24/2020   Subject:Appointments to FACT Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: NA   Referral Name: Advisory Board Appointment  Presenter: Dennis Bozanich Contact: Dennis Bozanich; 5-1037 Referral History: On December 6, 2011 the Board of Supervisors adopted Resolution No. 2011/497 adopting policy governing appointments to boards, committees, and commissions that are advisory to the Board of Supervisors. Included in this resolution was the requirement that applications for at large/countywide seats be reviewed by a Board of Supervisors sub-committee. The Family and Children’s Trust Committee (FACT), was established in 1982 by the Contra Costa County Board of Supervisors to make funding recommendations on the allocation of a variety of funds for prevention and intervention services to reduce child abuse and neglect, provide supportive services to families and children, and promote a more coordinated, seamless system of services for families. Funding for FACT supported projects derived from federal and state program legislation, and donations to the County’s Family and Children’s Trust Fund. Every two years, the members of the FACT establish a series of County priorities for the use of these funds through review of existing data and reports and by holding Public Hearings in various areas of the county. The Committee then develops a competitive bidding process to select non-profit, community-based agencies that can best provide the services determined to be most important. Program recommendations are made to the Board of Supervisors which makes the final funding decisions. The Committee continues to evaluate these funded programs to ensure continued provision of quality service and achievement of stated goals. Programs currently being supported include countywide parenting classes, therapeutic day care for emotionally disturbed children, treatment for families, young children and teens with both substance abuse and child abuse issues, services for homeless families, and projects to support children whose mothers have been victims of domestic violence and sexual assault. The FACT has up to fifteen members who are appointed by the Board and include citizens with expertise in children’s issues, education, law, non-profit agency management, public health, and program research/evaluation. In addition, the Director of the Child Abuse Prevention Council sits as ex-officio member of the Committee and participates in all matters except actually voting on funding recommendations. Terms for all Commission seats are two years. At Large and non-District appointed seat vacancies on the FACT have been assigned for Family and Human Services Committee (F&HS) review since 2003. Referral Update: The Committee has vacancies in At-Large 2 seat and Child Development/ECE/Local Planning Council 3 seat and an upcoming vacancy for thee seat representing the First Five Commission. Please see the attached memo for more information. Recommendation(s)/Next Step(s): RECOMMEND to the Board of Supervisors the reappointment of Lisa Johnson to the First Five13 RECOMMEND to the Board of Supervisors the reappointment of Lisa Johnson to the First Five Commission Seat 1, as well as the appointments of Micaela Mota to the Child Development/Early Childhood Education/Local Planning Council Seat 3 and Katie Callahan Cisco to At-Large 2 seat on the Family and Children's Trust Committee each for terms ending on September 30, 2022, as recommended by the Employment and Human Services Department. Fiscal Impact (if any): No fiscal impact. Attachments Appointment Memo Reappointment Application - Johnson Appointment Application - Mota Appointment Application - Callahan Cisco FACT Roster - September 2020 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 FACT ROSTER September 2020 - DRAFT Committee Seats (5) At-Large Members (5) District Seats (5) 1. First 5 Commission Exp. 09/30/2022 Lisa R. Johnson 1485 Civic Court, Ste 1200 Concord, CA 94520 P: (925) 771-7314 lrjohnson@firstfivecoco.org 2. School Representative Exp. 09/30/2022 Karin Kauzer 880 Juanita Drive Walnut Creek, CA 94595 C: (925) 256-8835 P: (925) 818-5437 karinkauzer@gmail.com 3. Child Development Early Childhood Education/Local Planning Council Exp. 09 /30/2022 Micaela Mota 1427 Mariposa Street Richmond, CA 94804 P: (510) 778-4304 micaelamota26@gmail.org 4. Child Abuse Prevention Council Exp . 09/30/2021 Carol Carrillo, MSW 2120 Diamond Blvd., Ste. 120 Concord, CA 94520 O : (925) 798-0546 (707) 853-6024 F : (925) 798-0756 ccarrillo@capc-coco.org 5. Mental Health Exp. 09/30/2021 Dr. Allyson Mayo O : (925) 818-8062 F : alllymayo @hotmail.com 1. Mary Flott Exp. 09/30/2022 2718 Round Hill Drive Alamo , CA 94507 C: (510) 517-8797 H: (925) 831-1856 flottmary@gmail.com 2. Katie Callahan Cisco Exp. 09/30/2022 1871 Renee Way Concord, CA 94521 P: (925) 408-4285 princesspekoe@gmail.org 3. At-Large Seat Exp. 09/30/2021 Vacant 4. Joseph DeLuca Exp. 09/30/2021 3559 South Silv er Springs Rd. Lafayette, CA 94549 C: (510) 917-4772 jdeluca@itoptimizers.com 5. At-Large Seat Exp. 09/30/2020 Vacant District I Exp. 09/30/2021 Supervisor John Gioia Richard Bell 2316 Humboldt Avenue El Cerrito, CA 94530 C: (510) 932-1661 bellr445@gmail.com District II Exp . 09/30/2021 Supervisor Candace Anders en Mariana Valdez 1400 Ptarmigan Drive Walnut Creek, CA 94595 C: (415) 810-7319 mariana.valdez2@gmail.com District III Exp. 09/30/2022 Supervisor Diane Burgis Stephanie Williams -Rogers 563 Cashew Street Brentwood, CA 94513 P: (510) 710-2424 stephanie.williamsrogers@gmail.com District IV Exp. 09/30/2021 Supervisor Karen Mitchoff Mujdah Rahim 3238 Inverness Drive Walnut Creek, CA 94598 C: (707) 372-0440 mujdah@rahimfamilylaw.com District V Exp. 09/30/2021 Supervisor Federal Glover Vacant Staff to FACT (2) Elaine Burres 40 Douglas Drive Martinez, CA 94553 O: (925) 608-4960 eburres@ehsd.cccounty.us Laura Malone (temp) 40 Douglas Drive Martinez, CA 94553 O: (925) 608-4943 malonl@ehsd.cccounty.us Reception: (925) 608-5000 Updated August 10, 2020 Blue Highlights represent Appointments or Vacancies Pending Final Approvals in September 33 FAMILY AND HUMAN SERVICES COMMITTEE 4. c. Meeting Date:08/24/2020   Subject:Appointments to the Commission for Women and Girls Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: NA   Referral Name: Advisory Board Appointment  Presenter: Kirsten Upshaw Contact: Dennis Bozanich 925-655-2050 Referral History: The Contra Costa Commission for Women was formed to educate the community and advise the Contra Costa County Board of Supervisors on issues relating to the changing social and economic conditions of women in the County, with particular emphasis on the economically disadvantaged. The Commission's mission is, “to improve the economic status, social welfare, and overall quality of life for women in Contra Costa County.” In September 2017, the IOC held a discussion about problems that had been reported concerning the Commission for Women including a spate of member resignations, inability to achieve a meeting quorum, blurred responsibilities, disagreement over the Commission's mission, factions and fragmentation, open meeting act errors, and loss of interest among some of the membership. The IOC has worked with the Commission over the next two years to institute policy and bylaws changes to address the issues that have hindered functioning of the Commission. The Commission for Women continues to face membership challenges. The committee consists of 15 members and one alternate including:  Five district representatives, (one from each supervisorial districts) Ten At Large members, and One At-Large Alternate. The five district representative are nominated for a four year term by each other the five members of the Board of Supervisors. The ten At-Large members and the one alternate are nominated by the CCCWG membership committee and forwarded to the full CCCWG. Referral Update: The purpose of this agenda item is to forward to you the following recommendation from the Contra Costa Commission for Women and Girls (CCWG). Appoint Shailaja Dixit, as At Large Seat Commissioner on the CCCWG, a term ending August 24, 2024, and Appoint Silvia Young, as AT Large Seat Commissioner on the CCCWG, a term ending August 24, 2024. The membership committee unanimously approved the above recommendation for a new appointment. As of34 The membership committee unanimously approved the above recommendation for a new appointment. As of August 10, 2020, there are three (3) At-Large vacancies. The District III and District IV seats are also vacant. Vacant Seats: *At-Large #1 full term expiring February 28, 2024 At- Large #8, #10- full terms expiring August 31, 2024 District III District IV Recommendation(s)/Next Step(s): RECOMMEND the Board of Supervisors appoint: Shailaja Dixit, as At Large Seat Commissioner on the CCCWG, a term ending August 24, 2024, and Silvia Young, as AT Large Seat Commissioner on the CCCWG, a term ending August 24, 2024. Fiscal Impact (if any): NA Attachments Appointment Memo Application for Shailaja Dixit Application for Silvia Young 35 PO Box 6695 Concord, CA 94520 E-Mail: ​info@womenscommission.com Date: August 13, 2020 To: Internal Operations Committee From: Kirsten Upshaw, Contra Costa Commission for Women and Girls The purpose of this memorandum is to forward to you the following recommendation from the Contra Costa Commission for Women and Girls (CCWG). ●Appoint Shailaja Dixit, as At Large Seat Commissioner on the CCCWG, a term ending August 24, 2024. ●Appoint Silvia Young, as AT Large Seat Commissioner on the CCCWG, a term ending August 24, 2024. Background The Contra Costa Commission for Women and Girls was formed to educate the community and advise the Contra Costa County Board of Supervisors and other entities on the issues relating to the changing social and economic conditions for women and girls in the County, with particular emphasis on the economically disadvantaged. The committee consists of 15 members and one alternate including: ●Five district representatives , (one from each supervisorial; districts) ●Ten At Large members; and ●One At-Large Alternate The five district representative are nominated for a four year term by each other the five members of the Board of Supervisors. The ten At-Large members and the one alternate are nominated by the CCCWG membership committee and forwarded to the full CCCWG. All nominated appointments to the CCCWG are reviewed by the Internal Operations Committee (IOC) and referred to the Board of Supervisors for approval. CCCWG terms are for four years 36 and they are staggered across the membership. A current CCCWG roster, as of July 15, 2020, is attached for your information (Attachment A). Current Status of Appointments The CCCWG has been recruiting applicants on an ongoing basis to fill the vacant seats and we have received several applications through the County bulletin board. Both of our applicants were interviewed January 11, 2020 by the CCCWG membership committee. The committee assessed the applicants based on the following criteria: ●Familiarity with and understanding of the diverse issues facing women in the county ●Specific experience, knowledge or interest in women’s issues in the county ●The potential to expand the CCCWG’s experience and capacity to develop recommendations for the activities of the commission ●Potential for conflicts of interest ●Diversity with respect to ethnic background, gender and geographic representation The membership committee unanimously approved the above recommendation for a new appointment. As of August 10, 2020, there are three (3) At-Large vacancies and the District III and District IV seats are also vacant. Vacant Seats: *At-Large #1 full term expiring February 28, 2024 At- Large #8, #10- full terms expiring August 31, 2024 District III District IV If the appointments recommended in this memorandum are ultimately approved, two seats will be filled. The remaining vacancies after approval will be the District III and District IV seats, which are full term appointments. The final At-Large seat that will be vacant will be the remaining seat that will need to be filled by the commission. * At-Large #1 is shown filled by Commissioner Michelle Brown however, she was removed shortly after being added to the commission. She resigned and the proper paperwork was submitted two years ago when the commission was under review by the IOC. It is our hope that the vacant District seats will be filled so that our ability to maintain a quorum is greater. 37 Please return completed applications to: Clerk of the Board of Supervisors 651 Pine St., Room 106 Martinez, CA 94553 or email to: ClerkofTheBoard@cob.cccounty.us First Name Last Name Home Address - Street City Zip Code Phone (best number to reach you)Email Resident of Supervisorial District: EDUCATION Check appropriate box if you possess one of the following: High School Diploma CA High School Proficiency Certificate G.E.D. Certificate Course of Study/Major Degree Awarded Yes No Yes No Yes No Other Training Completed: Board, Committee or Commission Name Seat Name Have you ever attended a meeting of the advisory board for which you are applying? No Yes If yes, how many? Please explain why you would like to serve on this particular board, committee, or commission. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) I am including my resume with this application: Please check one: Yes No I would like to be considered for appointment to other advisory bodies for which I may be qualified. Please check one: Yes No Contra Costa County BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION Colleges or Universities Attended THIS FORM IS A PUBLIC DOCUMENT38 Are you currently or have you ever been appointed to a Contra Costa County advisory board? Please check one: Yes No List any volunteer and community experience, including any boards on which you have served. Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed below or Resolution no. 2011/55) Please check one: Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships? Please check one: Yes No If Yes, please identify the nature of the relationship: Signed: Date: Submit this application to: Clerk of the Board of Supervisors 651 Pine St., Room 106 Martinez, CA 94553 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great- grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law, mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above. 8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors Member. Important Information 1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. Questions about this application? Contact the Clerk of the Board at (925) 335-1900 or by email at ClerkofTheBoard@cob.cccounty.us THIS FORM IS A PUBLIC DOCUMENT39 Shailaja Dixit San Ramon, 94582 Email: Phone: Shailaja Dixit Strengths Client advocacy, program development, community outreach Positions Held o LIGHT Program Coordinator (July 2017-current), SAVE (Fremont, CA) o COPS Advocate (February 2017- June 2018), SAVE (Fremont, CA) o Development Assistant (September 2016- September 2017), SAVE (Fremont, CA) o Programs Director (2015-July, 2016), Narika (Berkeley, CA) o Client Advocate, (April, 2015-July, 2016), Narika (Berkeley, CA) o Self-Empowerment and Economic Development Manager (SEED), (2014), Narika (Berkeley, CA) o Independent Market Research Consultant (2013), (San Ramon, CA) o Director of Operations (2012), Javelin Strategy & Research (Pleasanton, CA) o Research Director (2009-2011), Javelin Strategy & Research (Pleasanton, CA) o Associate VP of Custom Research (2007-2008), GFK Market Measures (Princeton, NJ) o Senior Research Manager (2004 – 2007), TNS Healthcare (Owings Mills, MD) o Independent Consultant (2003), TNS Healthcare & TNS Jstreet (Owings Mills, MD) o Project Manager (2001 -2003), TNS Healthcare (Owings Mills, MD) o Senior Analyst (2000-2001), TNS Healthcare (Owings Mills, MD) Other Accomplishments  Completed CA Domestic Violence and Sexual Assault Training from Tri Valley Haven  Completed Non Profit Management Training for Senior Level Directors, from CompassPoint  Co-founded registered non-profit Rewire Community  Languages: Hindi, Punjabi Education  Master of Arts in Mass Communications Majoring in Advertising Management GPA 4.00, University of Florida, Gainesville, FL 1998-2000 Master’s Thesis: (Qualitative Research) “Knowledge, Attitudes And Beliefs Regarding Family Planning Among Slum-Dwelling Women: Implications For The Development Of Effective Channels Of Information, Education And Communication”  Post Graduate Diploma in Advertising and Marketing, Sardar Patel College, India ‘97- ‘98 Thesis: (Quantitative Research) “Acceptance Of Advertisements Regarding Contraceptives Among Urban, Educated Women”  Bachelor of Arts (Japanese Language), Jawahar Lal University, India ‘94-’97 Publications Dixit, Shailaja and Debbie Treise (2001) “Knowledge, Attitudes and Beliefs about Family Planning in Delhi: Implications for the Development of Effective Channels of Information, Education and Communication” Presented at International Conference Proceedings of the American Academy of Advertising, 2001 Asia-Pacific Conference, American Academy of Advertising, 56. 40 Please return completed applications to: Clerk of the Board of Supervisors 651 Pine St., Room 106 Martinez, CA 94553 or email to: ClerkofTheBoard@cob.cccounty.us First Name Last Name Home Address - Street City Zip Code Phone (best number to reach you)Email Resident of Supervisorial District: EDUCATION Check appropriate box if you possess one of the following: High School Diploma CA High School Proficiency Certificate G.E.D. Certificate Course of Study/Major Degree Awarded Yes No Yes No Yes No Other Training Completed: Board, Committee or Commission Name Seat Name Have you ever attended a meeting of the advisory board for which you are applying? No Yes If yes, how many? Please explain why you would like to serve on this particular board, committee, or commission. Describe your qualifications for this appointment. (NOTE: you may also include a copy of your resume with this application) I am including my resume with this application: Please check one: Yes No I would like to be considered for appointment to other advisory bodies for which I may be qualified. Please check one: Yes No Contra Costa County BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION Colleges or Universities Attended THIS FORM IS A PUBLIC DOCUMENT Silvia Young Danville 94526 yes CSU, Chico Journalism, Public Relations Comission on Women Commissioner 3 I would like to serve on the Commission for Women because I am dedicated to gender equity and an intersectional representation of girls and women in Contra Costa County. Public relations, writing, public speaking Print Form 41 Are you currently or have you ever been appointed to a Contra Costa County advisory board? Please check one: Yes No List any volunteer and community experience, including any boards on which you have served. Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to the relationships listed below or Resolution no. 2011/55) Please check one: Yes No If Yes, please identify the nature of the relationship: Do you have any financial relationships with the county, such as grants, contracts, or other economic relationships? Please check one: Yes No If Yes, please identify the nature of the relationship: Signed: Date: Submit this application to: Clerk of the Board of Supervisors 651 Pine St., Room 106 Martinez, CA 94553 6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional commitment of time. 5. Meeting dates and times are subject to change and may occur up to two (2) days per month. 7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great- grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law, mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above. 8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors Member. Important Information 1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government Code §6250-6270). 2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County. 3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a Form 700, and 2) complete the State Ethics Training Course as required by AB 1234. 4. Meetings may be held in various locations and some locations may not be accessible by public transportation. I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County. Questions about this application? Contact the Clerk of the Board at (925) 335-1900 or by email at ClerkofTheBoard@cob.cccounty.us THIS FORM IS A PUBLIC DOCUMENT Public Relations Society of America, YOPRO President; Junior League of San Francisco, Volunteer; American Cancer Society, Lead Volunteer/PR; Families FIrst, Committee Lead/PR; End the Tampon Tax in CA Founding Steering Committee member; California National Organization for Women, Speaker; FemTruth Policy CA, founder Silvia Young Feb. 15, 2020 42 FAMILY AND HUMAN SERVICES COMMITTEE 5. Meeting Date:08/24/2020   Subject:CONSIDER accepting a report on the role of members of the FACT Committee. Department:County Administrator Referral No.: 120   Referral Name: Clarifying the Role of the Family and Children's Trust (FACT) Committee  Presenter: Kathy Gallagher Contact: Laura Malone; 8-4943 Referral History: Referral #120 was made to the Family and Human Services Committee in 2019. The Family and Children's Trust (FACT) Committee operates based on Policies and Procedures last modified and approved by the Board of Supervisors on December 10, 2013. The purpose of the FACT Committee is to establish the priorities and make funding recommendations to the Board of Supervisors on the allocation of specific funds for the prevention/amelioration of child abuse and neglect as well as the promotion of positive family functioning. The source of funds being allocated by FACT include State Child Abuse Prevention, Intervention and treatment Funds (CAPIT) funds, Birth Certificate fee revenue, the Ann Adler Children's Trust and Community-based Child Abuse Prevention funds.  Referral Update: This item will allow the Family and Human Services Committee to consider policy and procedure modifications for the FACT committee. Recommendation(s)/Next Step(s): CONSIDER accepting and submitting for approval to the Board of Supervisors modifications to the FACT Policies and Procedures, and CONSIDER accepting and submitting for approval to the Board of Supervisors the ability for the FACT Committee to extend a third contract renewal to second year FACT contract recipients that meet the criteria for renewal. Fiscal Impact (if any): None Attachments 43 Staff Memo on Recommended Actions Current FACT Policies and Procedures - Approved by the Board December 2013 DRAFT Modifications to FACT Polcies and Procedures - Redline version DRAFT Modifications to FACT Policies and Procedures - Non-redline version 44 45 46 47 RECOMMENDATION(S): APPROVE the revised Policies and Procedures of the Family and Children's Trust Committee, to accurately reflect the seats on the committee, as recommended by the Employment and Human Services Department Director FISCAL IMPACT: None BACKGROUND: Employment and Human Services, on behalf of the Family and Children's Trust (FACT) Committee, is requesting amendment of the FACT Policies and Procedures. The amendment will add Policies and Procedures, Subsection H to Article II, Section 1 to reflect a School Representative category position to accurately reflect the current FACT membership roster. This board order is in compliance with the current FACT Policies and Procedures, Article IX. The FACT Committee members approved the Policies and Procedures amendment November 4, 2013. CONSEQUENCE OF NEGATIVE ACTION: Policies and Procedures will not accurately reflect the FACT Committee composition. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/10/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 10, 2013 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C.67 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:December 10, 2013 Contra Costa County Subject:Family and Children's Trust Committee (FACT) Policies and Procedures 48 ATTACHMENTS FACT Policies and Procedures final 2 49 Revised January, 2010 1 POLICIES AND PROCEDURES FAMILY AND CHILDREN'S TRUST COMMITTEE (FACT) CONTRA COSTA COUNTY ARTICLE I:Name, Purpose, Origin ARTICLE II: Membership ARTICLE III: Officers ARTICLE IV: Committees ARTICLE V: Role and Relationship of Contra Costa Employment and Human Services Department and the FACT Committee ARTICLE VI: Meetings ARTICLE VII: Established Procedures ARTICLE VIII: Conflict of Interest Guidelines ARTICLE IX: Amendments to Policies and Procedures ARTICLE I NAME, PURPOSE, ORIGIN Section 1 NAME The name of this committee shall be the Family and Children's Trust Committee (FACT). Section 2 PURPOSE The purpose of this Committee is to establish priorities and make funding 50 Revised January, 2010 2 recommendations to the Board of Supervisors on the allocation of specific funds for the prevention/amelioration of child abuse and neglect, and the promotion of positive family functioning. These funds include: The Child Abuse Prevention, Intervention, and Treatment funds (CAPIT) funds, (AB 1733), Birth Certificate funds (AB2994), the Family and Children’s Trust funds, the Community-Based Child Abuse Prevention funds (CBCAP), the Child Care Affordability funds, and other funds as may be subsequently directed by the Board of Supervisors. The FACT Committee also provides information and data to the Employment and Human Services Department on the effectiveness of current and proposed programs for families and children and on recent or pending legislation that would potentially impact family and children’s services programs, clients, or funding mechanisms. Section 3 ORIGIN OF COMMITTEE On April 6, 1985 the Contra Costa County Board of Supervisors established the Family and Children's Trust Committee (FACT) to make funding recommendations to the Board of Supervisors on allocation of the CAPIT Funds (AB1733), Birth Certificate Funds (AB2994), and the Family and Children's Trust Fund monies. Previously, there were three Committees providing recommendations to the Board of Supervisors for the use of these funds. The Board also directed the FACT Committee to make funding recommendations on the Child Care Affordability funds and the Community-Based Child Abuse Prevention funds (CBCAP) at a later date. In 2005, the Board of Supervisors directed that the Family and Children’s Services Advisory Committee ( FACSAC) be merged with FACT as the federal mandate for FACSAC had ceased to exist and many of the functions of the committee had been assumed by other programs within the Employment and Human Services Department or other county entities. All decision making authority is retained by the Board of Supervisors. The Board of Supervisors and/or the Family and Human Services Committee (FHS) are the appointing authorities to FACT. 51 Revised January, 2010 3 ARTICLE II MEMBERSHIP Section 1 MEMBERSHIP CATEGORIES The membership of the FACT Committee shall consist of: 1. Up to a total of five (5) sector representatives from the following Committees/Groups a. Mental Health Commission b. Local Planning Council c. First 5 Commission d. Child Abuse Prevention Council (ex officio) e. Faith-Based Community f. Substance Abuse Advisory Committee or Council g. Early Childhood Education/Child Development (group or individual) 2. One representative from each of the five Supervisorial Districts. Supervisors will recruit and appoint their own representative or, if requested, staff to FACT will provide recruitment assistance. 3. Up to five At-Large members shall be recruited from representative community groups including, but not limited to, the following: a. Service clubs b. Faith-based organizations c. Civic organizations d. Ethnic and cultural clubs/groups e. Chambers of Commerce f. Parent/Teacher Associations/other educational entities All At-Large members shall be recruited to bring expertise in child care, out-of-home placement, homelessness, alcohol/substance abuse treatment, family systems or family preservation, child abuse/neglect services, parent education, multi-ethnic systems or programs and/or program planning, analysis, and evaluation. Section 2 REQUIREMENTS Each entity listed in Article II, Section 1 (A.) above which has a sector representative 52 Revised January, 2010 4 on the FACT Committee will have first option to recommend a replacement for that individual should he/she leave for any reason. New appointments must be made within 90 days or the FACT Committee may select another organization, commission, or council from the list to appoint someone to fill the vacancy. FACT will request that said organization, commission, or council select a representative that: 1. Has knowledge of child abuse/child development or family functioning issues and programs, if possible; 2. Will commit self to attend all FACT meetings and read all materials; and 3. Will regularly seek input from, and report back to, the appointing body about the issues discussed and the decisions made by the FACT committee. The five (5) At-Large members will be selected and replaced when needed from the community through a recruitment, application and interview process, by members of the FACT Committee and staff. The Committee will recommend individuals that have expertise in one of the designated areas in Article II, Section 1, and consider items (1.) and (2.) in Article II, Section 2. Section 3 TERM of MEMBERSHIP One term of Committee membership shall be two years.The FACT committee will develop a schedule whereby no more than fifty (50) percent of FACT members terminate membership in any one year. An ethnic, economic, and geographic balance among members shall be maintained as much as possible. Section 4 ABSENCES Absences: 1.Excused absences are those reported beforehand, if possible, and are due to emergency, illness, work schedule conflicts, or scheduled vacation. After three (3) such consecutive absences in one year, an evaluation will be made by the FACT Committee to determine if this should constitute a resignation from the Committee. 2. Three (3) unexcused consecutive absences in one year shall constitute a resignation from the Committee. Following the third unexcused absence, the Chairperson will contact the organization or individual in question and request a new representative. 53 Revised January, 2010 5 Section5 RESIGNATIONS Voluntary resignation is accomplished by writing to the Chairperson. The resignation will be effective at the time unless otherwise specified. Section 6 CONFLICT-FREE REQUIREMENTS All FACT Committee members shall be conflict-free according to Contra Costa County's and the State Department of Social Service Conflict of Interest Guidelines (see Article VIII, Conflict of Interest Guidelines). Section 7 LIABILITY A member of the Committee shall not, solely because of such membership, be personally liable for any debts, obligations, or liabilities of the Committee. Section 8 REVIEW OF APPOINTMENTS All prospective At-Large appointments shall be sent to the Family and Human Services Committee (FHS) for review prior to appointment by the Board of Supervisors. The FACT Committee shall forward to FHS the resumes of qualified individuals. ARTICLE III OFFICERS Section 1 OFFICERS The officers of this Committee shall be a Chairperson and, if deemed necessary by the Committee, a Vice-Chairperson. Section 2 DUTIES The duties of the officer(s)shall be the usual duties of such officers as provided in Roberts Rules of Order. The Vice-Chairperson shall perform such other duties as may be assigned by the Chairperson. 54 Revised January, 2010 6 Section 3 TERM OF OFFICE The term of office shall be two years. Officers may be elected for one or more following terms in the same office. Section 4 OFFICER ELECTIONS 1. Officers shall be elected by majority vote of the membership. 2. Vacancies occurring between elections shall be filled by election, in like manner, at the next meeting after the vacancy occurs. ARTICLE IV COMMITTEES Section 1 COMMITTEES The Chairperson shall appoint such Subcommittees as may be required for the furtherance of the purpose of the Committee. Section 2 RESPONSIBILITIES All FACT Committee members, save ex officio (non-voting) members if currently sitting, shall be responsible for preparing, reviewing, and rating all proposals resulting from the annual RFP process and recommending to the Employment and Human Services Director and the Board of Supervisors the award of family and children's services contracts, including the appropriate level of funding for such contracts, with non-profit community agencies pursuant to: 1. CAPIT (AB 1733) and Birth Certificate-funded (AB 2994) programs for child abuse prevention and early intervention services: 2. The Family and Children’s Trust Funds, for leveraging with other community resources to maximize public benefit in family and children’s service programs; 3. The federal CBCAP (Community-Based Child Abuse Prevention) funds; 55 Revised January, 2010 7 4. The Child Care Affordability funds to improve, expand, and make child care more affordable and accessible to low-income families; and 5. Other funds as subsequently directed by the Board of Supervisors. ARTICLE V ROLE AND RELATIONSHIP OF CONTRA COSTA EMPLOYMENT AND HUMAN SERVICES DEPARTMENT WITH THE FACT COMMITTEE Section 1 ROLES The Board of Supervisors delegated to the Employment and Human Services Department the responsibility to administer certain State and County funds disbursed by Board orders based on the recommendations of this FACT Committee. This task involves meeting State and County requirements related to AB 1733 (CAPIT funds), AB 2994 (Birth Certificate funds), the Ann Adler Family and Children's Trust Funds, the federal Community- Based Child Abuse Prevention funds (CBCAP), and the Child Care Affordability Funds. The Board of Supervisors also directed the Employment and Human Services Department to provide staff support to the FACT Committee. Section 2 Staff support to the FACT Committee includes: (a)Providing clerical support, e.g., prepare and distribute committee’s agendas, prepare minutes of all meetings, notify members of meetings, draft correspondence, etc., for the Chairperson's approval, prepare and send written materials at the Chairperson's direction, and maintain a current membership roster. (See Article VII, Section 6); (b) Implementing the instructions of the Chairperson relative to public hearings or other tasksas assigned; (c) Advising the Committee about political or contractual ramifications of any decision being considered by this Committee or its members; and (d) Reporting to the Committee regularly about contract timelines, monitoring procedures and any problems with contracts or contractors, distributing all contract service plans and budgets and all written reports required from 56 Revised January, 2010 8 contractors or by the State. Section 3 Staff support to the FACT Committee does not include: (a)acting unilaterally at any time relative to FACT Committee business or issues; (b) voting on the funding priorities, the RFP process, funding decisions, or any other motion before the Committee. ARTICLE VI MEETINGS Section 1 All meetings of the FACT Committee shall be governed by the Brown Act (Government Code section 54950, et seq.) and Better Government Ordinance. Section 2 The Committee shall meet at least monthly and as often as needed during the RFP allocation period. Section 3 Meetings shall be held at a regularly scheduled date and time of the month as established by the Committee in order to better accommodate attendance by Committee members and the public. Notice of the meeting shall be posted in a prominent place. Section 4 A quorum is defined as fifty percent plus one (50%+1) of authorized seats. No voting shall take place without a quorum present. Unless otherwise required by these policies, a majority of the total membership is required to pass any proposed action of the FACT committee. 57 Revised January, 2010 9 Section 5 Special meetings of this Committee may be called by the Chairperson, Vice- Chairperson, or any three members in concert. Special meetings can be held following four-work days' notice to all members if a quorum is present at the designated date and time. ARTICLE VII ESTABLISHED PROCEDURES Section I Every two years the FACT Committee shall establish a minimum of two specific priority areas for allocating available FACT funds based on information/data from a County self-assessment or equivalent, public hearing or other needs assessment mechanism, a review of additional surveys/reports from other groups, and/or interviews with key child abuse/neglect professionals. Section 2 (1) The FACT Committee will adhere to the following decision-making process for the allocation of CAPIT (AB1733), Birth Certificate (AB2994) and Community- Based Child Abuse Prevention funds. These monies derive from the State Department of Social Services and any requirements of that Department will be adhered to, in addition to the following procedures: a.These monies are for child abuse and neglect prevention and early intervention services, which meet the needs of children at high-risk, especially those aged 0 - 14, operated by private non-profit organizations. b. Every two years a needs assessment process, including community member and professionalsurveys (web-based and in-person), community and professional discussions/meetings and review/analysis of other current studies and information, will be used to establish a minimum of two priority areas for funding of services. c. The Employment and Human Services Department will implement a competitive RFP/RFI process for the allocation of funds. 58 Revised January, 2010 10 d. The FACT Committee will review, rate, and recommend approval of contracts to the Board of Supervisors following the guidelines outlined in the current RFP. e. Monies contributed to the Family and Children’s Trust fund will be allocated to public/private non-profit agencies which provide services that meet the needs of families and children in Contra Costa County. These funds will generally be combined with the State funds described in (a), above, and will be allocated via the same process, but they may, at the FACT Committee’s discretion, be used to support small programs whose goals are slightly broader than those of the aforementioned state program. Section 3 The general timeline for the work of the Committee in an RFP funding year is as follows: September: Committee officer terms begin; agencies are notified of public hearings/interviews/other needs assessment activities. October: Begin contractor site-visits; continue needs assessment. Nov.-Dec: Identify overall county needs and establish funding priorities. Jan.-Feb. FACT Committee, staff and Contracts Unit prepares RFP/RFI for distribution; RFP/RFI released mid-February. March: Proposals due; begin second round of site-visits. April: Committee members rate and review proposals. May: Rating and Review meeting (open) held; following two week appeal period, funding recommendations forwarded to Employment and Human Services Director and Board of Supervisors for final approval. June: Contracts and Grants Unit of the Employment and Human Services Department prepares and submits contract documents to selected agencies. July: Review of overall RFP process to identify required modifications; tax insert approved. August: No FACT meeting 59 Revised January, 2010 11 In addition to this RFP-focused timeline, other pertinent activities, including program review meetings and meetings with community members occur throughout the year. Public information activities and coordination/collaboration discussions with related programs/agencies serve as a mechanism to inform and educate the community about the issues and problems facing low-income families and children. A legislative report is provided quarterly by the Director of the Child Abuse Prevention Council (sitting on the FACT Committee as an ex-officio member). This general timeline will serve as the basis for developing the FACT Committee’s annual work plan by October 15 of each year. Section 4 The County Employment and Human Services Department will establish a work plan with the State regarding CAPIT (AB 1733) and Community-Based Child Abuse Prevention Funds (CBCAP), to be reviewed by the committee. The County Employment and Human Services Department will not establish a work plan with the State regarding funds raised through Birth Certificates (AB2993) or other funds within the purview of this Committee without prior review of such plan by the Committee as such decisions directly impact the FACT Committee's work plan and timelines. Section 5 The County liaison from the Office of Child Abuse Prevention (OCAP) will be invited to meet with The FACT membership at least annually in order to maintain communication and a current understanding of OCAP's expectations. Section 6 Employment and Human Services staff to the FACT Committee shall maintain a roster of attendance, including excused and unexcused absences (as defined herein) and will notify the Chairperson when any member has two consecutive unexcused absences. If the FACT Committee decides on a course of action, staff to the Committee will follow through on that decision as soon as possible. Staff will raise any issues or problems he/she sees with a course of action while it is still under discussion. The Committee and Employment and Human Services staff will work together to ensure that all issues and potential problems are addressed before decisions are made. Should 60 Revised January, 2010 12 a problem arise for Employment and Human Services staff while executing a Committee decision, the Chairperson will be contacted as soon as possible. That problem or item will then be placed on the next agenda so members can be kept informed of the outcome of their decisions. Section 7 Staff to this Committee and EHSD Contracts and Grants Unit staff who deal with the State Office of Child Abuse Prevention, or contractors allocated monies via Committee recommendations, will submit directly to the Chairperson all original source documents received pertaining to CAPIT, Birth Certificate, CBCAP, or Trust Fund monies, as well as other relevant documents under the purview of the committee. Section 8 Members entitled to vote shall not be permitted to vote or act by proxy. ARTICLE VIII CONFLICT OF INTEREST GUIDELINES Section 1 All members of the FACT Committee shall be conflict-free according to Contra Costa County's and the State Department of Social Services' Conflict of Interest Guidelines. To be conflict-free, FACT membership shall not include anyone who: 1. Is a board member or an employee of an agency receiving monies recommended by FACT. 2. Is a board member or an employee of an agency applying for FACT funding. 3. Has been a board member or an employee of an agency during a 12 61 Revised January, 2010 13 month period measured either from the dated he or she resigned from an agency which received FACT funds at any time during the preceding year or after the end of the fiscal year in which that agency received any FACT funds. Section 2 Contract monitoring is not to be conducted by any member of FACT who h as a conflict of interest in that the member, or the member's spouse or business partner, is a board member or an employee of the contract agency he or she is monitoring. ARTICLE IX AMENDMENT OF POLICIES AND PROCEDURES Section 1 These Policies and Procedures may be amended once the following actions have occurred: 1.The proposed amendment has been introduced in writing by one or more FACT members at a meeting with a quorum present; and 2. The amendment has been discussed by the membership in at least one regular meeting prior the regularly scheduled meeting at which a vote is taken; and 3. Any suggested changes in wording have been accepted by the one or more FACT members who originally introduced the amendment; and 4. A 2/3 vote of the total membership approves the amendment either by a count of hands or by written ballot as determined by a majority of the members present on a case-by-case basis, and: 5. The amendment(s) is approved by the Board of Supervisors. 62 Revised August, 2020 1 POLICIES AND PROCEDURES FAMILY AND CHILDREN'S TRUST COMMITTEE (FACT) CONTRA COSTA COUNTY ARTICLE I: Name, Purpose, Origin ARTICLE II: Membership ARTICLE III: Officers ARTICLE IV: Committees ARTICLE V: Role and Relationship of Contra Costa Employment and Human Services Department and the FACT Committee ARTICLE VI: Meetings ARTICLE VII: Established Procedures ARTICLE VIII: Conflict of Interest Guidelines ARTICLE IX: Amendments to Policies and Procedures ARTICLE I NAME, PURPOSE, ORIGIN Section 1 NAME The name of this committee shall be the Family and Children's Trust Committee (FACT). Section 2 PURPOSE The purpose of this Committee is to establish priorities and make funding 63 Revised August, 2020 2 recommendations to the Board of Supervisors on the allocation of specific funds for the prevention, intervention and treatment of child abuse and neglect, and the promotion of positive family functioning. These funds include: The Child Abuse Prevention, Intervention, and Treatment funds (C APIT) funds, (AB 1733), Birth Certificate funds (AB2994), the Family and Children’s Trust funds, the Community-Based Child Abuse Prevention funds (CBCAP), the Child Care Affordability funds, and other funds as may be subsequently directed by the Board of Supervisors. The FACT Committee also provides information and data to the Employment and Human Services Department on the effectiveness of current and proposed programs for families and children. The FACT Committee also provides public information activities and coordination/collaboration discussions to inform and educate the community about child abuse and neglect as well as the promotion of positive family functioning. Section 3 ORIGIN OF COMMITTEE On April 6, 1985 the Contra Costa County Board of Supervisors established the Family and Children's Trust Committee (FACT) to make funding recommendations to the Board of Supervisors on allocation of the CAPIT Funds (AB1733), Birth Certificate Funds (AB2994), and the Family and Children's Trust Fund monies. Previously, there were three Committees providing recommendations to the Board of Supervisors for the use of these funds. The Board also directed the FACT Committee to make funding recommendations on the Child Care Affordability funds and the Community-Based Child Abuse Prevention funds (CBCAP) at a later date. In 2005, the Board of Supervisors directed that the Family and Children’s Services Advisory Committee ( FACSAC) be merged with FACT as the federal mandate for FACSAC had ceased to exist and many of the functions of the committee had been assumed by other programs within the Employment and Human Services Department or other county entities. All decision making authority is retained by the Board of Supervisors. The Board of Supervisors is the appointing authorities to FACT. 64 Revised August, 2020 3 ARTICLE II MEMBERSHIP Section 1 MEMBERSHIP CATEGORIES The membership of the FACT Committee shall consist of: 1. A total of five (5) sector representatives from the following Committees, Councils, Groups or qualified individuals representing a sector: a. Mental Health Commission b. Local Planning Council c. First 5 Commission d. Child Abuse Prevention Council (ex officio) e. Faith-Based Community f. Substance Abuse Advisory Committee or Council g. Early Childhood Education/Child Development (group or individual) h. Education/School Based Programs i. Programs and Services for Children with Special Needs 2. One representative from each of the five Supervisorial Districts. Supervisors will recruit and appoint, subject to the confirmation process specified in Article II, Section 8 herein, their own representative or, if requested, staff to FACT will provide recruitment assistance. 3. Five At-Large members shall be recruited from representative community groups including, but not limited to, the following: a. Service clubs b. Faith-based organizations c. Civic organizations d. Ethnic and cultural clubs/groups e. Chambers of Commerce f. Parent/Teacher Associations/other educational entities g. Health care provider, payer and service organizations 65 Revised August, 2020 4 All At-Large members shall be recruited to bring expertise in child care, out-of-home placement, homelessness, alcohol/substance abuse treatment, family systems or family preservation, child abuse/neglect services, parent education, multi-ethnic systems or programs and/or program planning, analysis, and evaluation. The five (5) At-Large members will be selected and replaced when needed from the community through a recruitmen t, application and interview process, by members of the FACT Committee and staff. Section 2 REQUIREMENTS Each entity listed in Article II, Section 1 (1.) above which has a sector representative on the FACT Committee will have first option to recommend a replacement for that individual should he/she leave for any reason. New appointment recommendations must be made within 45 days or the FACT Committee may select another organization, commission, or council from the list to appoint someone to fill the vacancy, subject to the appointment confirmation process specified in Article II, Section 8 herein. FACT will request that said organization, commission, or council select a representative that: 1. Has knowledge of child abuse/child development or family functioning issues and programs, if possible; 2. Will commit self to attend all FACT meetings and read all materials; and 3. Will regularly seek input from, and report back to, the appointing body about the issues discussed and the decisions made by the FACT committee. Section 3 TERM of MEMBERSHIP One term of Committee membership shall be two years. The FACT committee will develop a schedule whereby no more than fifty (50) percent of FACT members terminate membership in any one year. An ethnic, economic, and geographic balance among members shall be maintained as much as possible. Section 4 ABSENCES Absences: 66 Revised August, 2020 5 1. Excused absences are those reported beforehand, if possible, and are due to emergency, illness, work schedule conflicts, or scheduled vacation. After three (3) such consecutive absences in one year, an evaluation will be made by the FACT Committee to determine if this should constitute a resignation from the Committee. 2. Three (3) unexcused consecutive absences in one year shall constitute a resignation from the Committee. Following the third unexcused absence, the Chairperson will contact the organization or individual in question and request a new representative. Section 5 RESIGNATIONS Voluntary resignation is accomplished by writing to the Chairperson, EHSD Staff and/or District Supervisor. The resignation will be effective at the time of submission unless otherwise specified. Section 6 CONFLICT-FREE REQUIREMENTS All FACT Committee members shall be conflict-free according to Contra Costa County's and the State Department of Social Service Conflict of Interest Guidelines (see Article VIII, Conflict of Interest Guidelines). Section 7 LIABILITY A member of the Committee shall not, solely because of such membership, be personally liable for any debts, obligations, or liabilities of the Committee. Section 8 REVIEW OF APPOINTMENTS All prospective At-Large or Discipline Specific Sector appointments shall be sent to the Family and Human Services Committee (FHS) for review prior to appointment by the Board of Supervisors. The FACT Committee shall forward to FHS the resumes of qualified individuals. District specific seat appointments will be reviewed and approved by the corresponding District supervisor and be submitted to the Board of Supervisors for approval. The FACT committee shall review and provide recommendation on District appointees. ARTICLE III 67 Revised August, 2020 6 OFFICERS Section 1 OFFICERS The officers of this Committee shall be a Chairperson and, if deemed necessary by the Committee, a Vice-Chairperson. Section 2 DUTIES The duties of the officer(s) shall be the usual duties of such officers as provided in Roberts Rules of Order. The Vice-Chairperson shall perform such other duties as may be assigned by the Chairperson. Section 3 TERM OF OFFICE The term of office shall be two years. Officers may be elected for one or more following terms in the same office. Section 4 OFFICER ELECTIONS 1. Officers shall be elected by majority vote of the membership. 2. Vacancies occurring between elections shall be filled by election, in like manner, at the next meeting after the vacancy occurs. ARTICLE IV COMMITTEES Section 1 COMMITTEES The Chairperson shall appoint such Subcommittees as may be required for the furtherance of the purpose of the Committee. 68 Revised August, 2020 7 ARTICLE V ROLE, RESPONSIBILITIES AND RELATIONSHIP OF CONTRA COSTA EMPLOYMENT AND HUMAN SERVICES DEPARTMENT WITH THE FACT COMMITTEE Section 1 ROLES The Board of Supervisors delegated to the Employment and Human Services Department the responsibility to administer certain State and County funds disbursed by Board orders based on the recommendations of this FACT Committee. This task involves meeting State and County requirements related to AB 1733 (CAPIT funds), AB 2994 (Birth Certificate funds), the Ann Adler Family and Children's Trust Funds, the federal Community- Based Child Abuse Prevention funds (CBCAP), and the Child Care Affordability Funds. The Board of Supervisors also directed the Employment and Human Services Department to provide staff support to the FACT Committee. Section 2 RESPONSIBILITIES All FACT Committee members, save ex officio (non-voting) members if currently sitting, shall be responsible for preparing, reviewing, and rating all proposals resulting from the annual RFP process and recommending to the Employment and Human Services Director and the Board of Supervisors the award of family and children's services contracts, including the appropriate level of funding for such contracts, with non-profit community agencies pursuant to: 1. CAPIT (AB 1733) and Birth Certificate-funded (AB 2994) programs for child abuse prevention and early intervention services: 2. The Family and Children’s Trust Funds, for leveraging with other community resources to maximize public benefit in family and children’s service programs; 3. The federal CBCAP (Community-Based Child Abuse Prevention) funds; 4. The Child Care Affordability funds to improve, expand, and make child care more affordable and accessible to low-income families; and 5. Other funds as subsequently directed by the Board of Supervisors. Section 3 EHSD SUPPORT SERVICES Staff support to the FACT Committee includes: 69 Revised August, 2020 8 (a) Providing clerical support, e.g., prepare and distribute committee’s agendas, prepare minutes of all meetings, notify members of meetings, draft correspondence, etc., for the Chairperson's approval, prepare and send written materials at the Chairperson's direction, and maintain a current membership roster. (See Article VII, Section 6); (b) Implementing the instructions of the Chairperson relative to public hearings or other tasks as assigned; (c) Advising the Committee about political or contractual ramifications of any decision being considered by this Committee or its members; and (d) Reporting to the Committee regularly about contract timelines, monitoring procedures and any problems with contracts or contractors, distributing all contract service plans and budgets and all written reports required from contractors or by the State. Staff support to the FACT Committee does not include: (a) acting unilaterally at any time relative to FACT Committee business or issues; (b) voting on the funding priorities, the RFP process, funding decisions, or any other motion before the Committee. ARTICLE VI MEETINGS Section 1 All meetings of the FACT Committee shall be governed by the Brown Act (Government Code section 54950, et seq.) and Better Government Ordinance. Section 2 The Committee shall meet regularly and as often as needed during the RFP allocation period. Section 3 70 Revised August, 2020 9 Meetings shall be held at a regularly scheduled date and time of the month as established by the Committee in order to better accommodate attendance by Committee members and the public. Notice of the meeting shall be posted in a prominent place . Section 4 A quorum is defined as fifty percent plus one (50%+1) of authorized seats. No voting shall take place without a quorum present. Unless otherwise required by these policies, a majority of the total membership is required to pass any proposed action of the FACT committee. Section 5 Special meetings of this Committee may be called by the Chairperson, Vice- Chairperson, or any three members in concert. Special meetings can be held following four-work days' notice to all members if a quorum is present at the designated date and time. ARTICLE VII ESTABLISHED PROCEDURES Section 1 Every three years the FACT Committee shall establish a minimum of two specific priority areas for allocating available FACT funds based on information/data from a County self-assessment or equivalent, public hearing or other needs assessment mechanism, a review of additional surveys/reports from other groups, and/or interviews with key child abuse/neglect professionals. Section 2 (1) The FACT Committee will adhere to the following decision-making process for the allocation of CAPIT (AB1733), Birth Certificate (AB2994) and Community- Based Child Abuse Prevention funds. These monies derive from the State Department of Social Services and any requirements of that Department will be adhered to, in addition to the following procedures: 71 Revised August, 2020 10 a. These monies are for child abuse and neglect prevention and early intervention services, which meet the needs of children at high-risk, especially those aged 0 - 14, operated by private non-profit organizations. b. Unless otherwise required by the Office of Child Abuse Prevention, or the State Department of Social Services Systems Improvement Plan, every three years a needs assessment process, which may include community member and professional surveys (web-based and in-person), community and professional discussions/meetings and review/analysis of other current studies and information, will be used to establish a minimum of two priority areas for funding of services. c. The Employment and Human Services Department will implement a competitive RFP/RFI process for the allocation of funds. d. The FACT Committee will review, rate, and recommend approval of contracts to the Board of Supervisors following the guidelines outlined in the current RFP. e. Monies contributed to the Family and Children’s Trust fund will be allocated to public/private non-profit agencies which provide services that meet the needs of families and children in Contra Costa County. These funds will generally be combined with the State funds described in (a), above, and will be allocated via the same process, but they may, at the FACT Committee’s discretion, be used to support small programs whose goals are slightly broader than those of the aforementioned state program. Section 3 The general timeline for the work of the Committee in an RFP funding year is as follows: September: Committee officer terms begin; agencies are notified of public hearings/interviews/other needs assessment activities. October: Begin contractor site-visits; complete needs assessment. Oct. – Nov.: Identify overall county needs and establish funding priorities. Nov. – Dec.: FACT Committee, staff and Contracts Unit prepares RFP/RFI for distribution; RFP/RFI released mid-December. January: Proposals due; begin second round of site-visits. 72 Revised August, 2020 11 February: Committee members rate and review proposals. March: Rating and Review meeting (open) held; following two week appeal period, funding recommendations forwarded to Employment and Human Services Director and Board of Supervisors for final approval. April: Contracts and Grants Unit of the Employment and Human Services Department prepares and submits contract documents to selected agencies. July: Review of overall RFP process to identify required modifications; tax insert approved. August: No FACT meeting In addition to this RFP-focused timeline, other pertinent activities, including program review meetings and meetings with community members occur throughout the year. Public information activities and coordination/collaboration discussions with related programs/agencies serve as a mechanism to inform and educate the community about the issues and problems facing low-income families and children. A legislative report is provided quarterly by the Director of the Child Abuse Prevention Council (sitting on the FACT Committee as an ex-officio member). This general timeline will serve as the basis for developin g the FACT Committee’s annual work plan by October 15 of each year. Section 4 The County Employment and Human Services Department will establish a work plan with the State regarding CAPIT (AB 1733) and Community-Based Child Abuse Prevention Funds (CBCAP), to be reviewed by the committee. The County Employment and Human Services Department will not establish a work plan with the State regarding funds raised through Birth Certificates (AB2993) or other funds within the purview of this Committee without prior review of such plan by the Committee as such decisions directly impact the FACT Committee's work plan and timelines. Section 5 73 Revised August, 2020 12 The County liaison from the Office of Child Abuse Prevention (OCAP) will be invited to meet with The FACT membership at least annually in order to maintain communication and a current understanding of OCAP's expectations. Section 6 Employment and Human Services staff to the FACT Committee shall maintain a roster of attendance, including excused and unexcused absences (as defined herein) and will notify the Chairperson when any member has two consecutive unexcused absences. If the FACT Committee decides on a course of action, staff to the Committee will follow through on that decision as soon as possible. Staff will raise any issues or problems he/she sees with a course of action while it is still under discussion. The Committee and Employment and Human Services staff will work together to ensure that all issues and potential problems are addressed before decisions are made. Should a problem arise for Employment and Human Services staff while executing a Committee decision, the Chairperson will be contacted as soon as possible. That problem or item will then be placed on the next agenda so members can be kept informed of the outcome of their decisions. Section 7 Staff to this Committee and EHSD Contracts and Grants Unit staff who deal with the State Office of Child Abuse Prevention, or contractors allocated monies via Committee recommendations, will submit directly to the Chairperson requisite documents and reports received pertaining to CAPIT, Birth Certificate, CBCAP, or Trust Fund monies, as well as other relevant documents under the purview of the committee. Section 8 Members entitled to vote shall not be permitted to vote or act by proxy. ARTICLE VIII CONFLICT OF INTEREST GUIDELINES 74 Revised August, 2020 13 Section 1 All members of the FACT Committee shall be conflict-free according to Contra Costa County's and the State Department of Social Services' Conflict of Interest Guidelines. To be conflict-free, FACT membership shall not include anyone who: 1. Is a board member or an employee of an agency receiving monies recommended by FACT. 2. Is a board member or an employee of an agency applying for FACT funding. 3. Has been a board member or an employee of an agency during a 12 month period measured either from the dated he or she resigned from an agency which received FACT funds at any time during the preceding year or after the end of the fiscal year in which that agency received any FACT funds. Section 2 Contract monitoring is not to be conducted by any member of FACT who has a conflict of interest in that the member, or the member's spouse or business partner, is a board member or an employee of the contract agency he or she is monitoring. ARTICLE IX AMENDMENT OF POLICIES AND PROCEDURES Section 1 These Policies and Procedures may be amended once the following actions have occurred: 1. The proposed amendment has been introduced in writing by one or more FACT members at a meeting with a quorum present; and 75 Revised August, 2020 14 2. The amendment has been discussed by the membership in at least one regular meeting prior the regularly scheduled meeting at which a vote is taken; and 3. Any suggested changes in wording have been accepted by the one or more FACT members who originally introduced the amendment; and 4. A 2/3 vote of the total membership approves the amendment either by a count of hands or by written ballot as determined by a majority of the members present on a case-by-case basis, and: 5. The amendment(s) is approved by the Board of Supervisors. 76 Revised August, 2020 1 POLICIES AND PROCEDURES FAMILY AND CHILDREN'S TRUST COMMITTEE (FACT) CONTRA COSTA COUNTY ARTICLE I: Name, Purpose, Origin ARTICLE II: Membership ARTICLE III: Officers ARTICLE IV: Committees ARTICLE V: Role and Relationship of Contra Costa Employment and Human Services Department and the FACT Committee ARTICLE VI: Meetings ARTICLE VII: Established Procedures ARTICLE VIII: Conflict of Interest Guidelines ARTICLE IX: Amendments to Policies and Procedures ARTICLE I NAME, PURPOSE, ORIGIN Section 1 NAME The name of this committee shall be the Family and Children's Trust Committee (FACT). Section 2 PURPOSE The purpose of this Committee is to establish priorities and make funding 77 Revised August, 2020 2 recommendations to the Board of Supervisors on the allocation of specific funds for the prevention, intervention and treatment of child abuse and neglect, and the promotion of positive family functioning. These funds include: The Child Abuse Prevention, Intervention, and Treatment funds (C APIT) funds, (AB 1733), Birth Certificate funds (AB2994), the Family and Children’s Trust funds, the Community-Based Child Abuse Prevention funds (CBCAP), the Child Care Affordability funds, and other funds as may be subsequently directed by the Board of Supervisors. The FACT Committee also provides information and data to the Employment and Human Services Department on the effectiveness of current and proposed programs for families and children. The FACT Committee also provides public information activities and coordination/collaboration discussions to inform and educate the community about child abuse and neglect as well as the promotion of positive family functioning. Section 3 ORIGIN OF COMMITTEE On April 6, 1985 the Contra Costa County Board of Supervisors established the Family and Children's Trust Committee (FACT) to make funding recommendations to the Board of Supervisors on allocation of the CAPIT Funds (AB1733), Birth Certificate Funds (AB2994), and the Family and Children's Trust Fund monies. Previously, there were three Committees providing recommendations to the Board of Supervisors for the use of these funds. The Board also directed the FACT Committee to make funding recommendations on the Child Care Affordability funds and the Community-Based Child Abuse Prevention funds (CBCAP) at a later date. In 2005, the Board of Supervisors directed that the Family and Children’s Services Advisory Committee ( FACSAC) be merged with FACT as the federal mandate for FACSAC had ceased to exist and many of the functions of the committee had been assumed by other programs within the Employment and Human Services Department or other county entities. All decision making authority is retained by the Board of Supervisors. The Board of Supervisors is the appointing authorities to FACT. 78 Revised August, 2020 3 ARTICLE II MEMBERSHIP Section 1 MEMBERSHIP CATEGORIES The membership of the FACT Committee shall consist of: 1. A total of five (5) sector representatives from the following Committees, Councils, Groups or qualified individuals representing a sector: a. Mental Health Commission b. Local Planning Council c. First 5 Commission d. Child Abuse Prevention Council (ex officio) e. Faith-Based Community f. Substance Abuse Advisory Committee or Council g. Early Childhood Education/Child Development (group or individual) h. Education/School Based Programs i. Programs and Services for Children with Special Needs 2. One representative from each of the five Supervisorial Districts. Supervisors will recruit and appoint, subject to the confirmation process specified in Article II, Section 8 herein, their own representative or, if requested, staff to FACT will provide recruitment assistance. 3. Five At-Large members shall be recruited from representative community groups including, but not limited to, the following: a. Service clubs b. Faith-based organizations c. Civic organizations d. Ethnic and cultural clubs/groups e. Chambers of Commerce f. Parent/Teacher Associations/other educational entities g. Health care provider, payer and service organizations 79 Revised August, 2020 4 All At-Large members shall be recruited to bring expertise in child care, out-of-home placement, homelessness, alcohol/substance abuse treatment, family systems or family preservation, child abuse/neglect services, parent education, multi-ethnic systems or programs and/or program planning, analysis, and evaluation. The five (5) At-Large members will be selected and replaced when needed from the community through a recruitment, application and interview process, by members of the FACT Committee and staff. Section 2 REQUIREMENTS Each entity listed in Article II, Section 1 (1.) above which has a sector representative on the FACT Committee will have first option to recommend a replacement for that individual should he/she leave for any reason. New appointment recommendations must be made within 45 days or the FACT Committee may select another organization, commission, or council from the list to appoint someone to fill the vacancy, subject to the appointment confirmation process specified in Article II, Section 8 herein. FACT will request that said organization, commission, or council select a representative that: 1. Has knowledge of child abuse/child development or family functioning issues and programs, if possible; 2. Will commit self to attend all FACT meetings and read all materials; and 3. Will regularly seek input from, and report back to, the appointing body about the issues discussed and the decisions made by the FACT committee. Section 3 TERM of MEMBERSHIP One term of Committee membership shall be two years. The FACT committee will develop a schedule whereby no more than fifty (50) percent of FACT members terminate membership in any one year. An ethnic, economic, and geographic balance among members shall be maintained as much as possible. Section 4 ABSENCES Absences: 80 Revised August, 2020 5 1. Excused absences are those reported beforehand, if possible, and are due to emergency, illness, work schedule conflicts, or scheduled vacation. After three (3) such consecutive absences in one year, an evaluation will be made by the FACT Committee to determine if this should constitute a resignation from the Committee. 2. Three (3) unexcused consecutive absences in one year shall constitute a resignation from the Committee. Following the third unexcused absence, the Chairperson will contact the organization or individual in question and request a new representative. Section 5 RESIGNATIONS Voluntary resignation is accomplished by writing to the Chairperson, EHSD Staff and/or District Supervisor. The resignation will be effective at the time of submission unless otherwise specified. Section 6 CONFLICT-FREE REQUIREMENTS All FACT Committee members shall be conflict-free according to Contra Costa County's and the State Department of Social Service Conflict of Interest Guidelines (see Article VIII, Conflict of Interest Guidelines). Section 7 LIABILITY A member of the Committee shall not, solely because of such membership, be personally liable for any debts, obligations, or liabilities of the Committee. Section 8 REVIEW OF APPOINTMENTS All prospective At-Large or Discipline Specific Sector appointments shall be sent to the Family and Human Services Committee (FHS) for review prior to appointment by the Board of Supervisors. The FACT Committee shall forward to FHS the resumes of qualified individuals. District specific seat appointments will be reviewed and approved by the corresponding District supervisor and be submitted to the Board of Supervisors for approval. The FACT committee shall review and provide recommendation on District appointees. ARTICLE III 81 Revised August, 2020 6 OFFICERS Section 1 OFFICERS The officers of this Committee shall be a Chairperson and, if deemed necessary by the Committee, a Vice-Chairperson. Section 2 DUTIES The duties of the officer(s) shall be the usual duties of such officers as provided in Roberts Rules of Order. The Vice-Chairperson shall perform such other duties as may be assigned by the Chairperson. Section 3 TERM OF OFFICE The term of office shall be two years. Officers may be elected for one or more following terms in the same office. Section 4 OFFICER ELECTIONS 1. Officers shall be elected by majority vote of the membership. 2. Vacancies occurring between elections shall be filled by election, in like manner, at the next meeting after the vacancy occurs. ARTICLE IV COMMITTEES Section 1 COMMITTEES The Chairperson shall appoint such Subcommittees as may be required for the furtherance of the purpose of the Committee. 82 Revised August, 2020 7 ARTICLE V ROLE, RESPONSIBILITIES AND RELATIONSHIP OF CONTRA COSTA EMPLOYMENT AND HUMAN SERVICES DEPARTMENT WITH THE FACT COMMITTEE Section 1 ROLES The Board of Supervisors delegated to the Employment and Human Services Department the responsibility to administer certain State and County funds disbursed by Board orders based on the recommendations of this FACT Committee. This task involves meeting State and County requirements related to AB 1733 (CAPIT funds), AB 2994 (Birth Certificate funds), the Ann Adler Family and Children's Trust Funds, the federal Community- Based Child Abuse Prevention funds (CBCAP), and the Child Care Affordability Funds. The Board of Supervisors also directed the Employment and Human Services Department to provide staff support to the FACT Committee. Section 2 RESPONSIBILITIES All FACT Committee members, save ex officio (non-voting) members if currently sitting, shall be responsible for preparing, reviewing, and rating all proposals resulting from the annual RFP process and recommending to the Employment and Human Services Director and the Board of Supervisors the award of family and children's services contracts, including the appropriate level of funding for such contracts, with non-profit community agencies pursuant to: 1. CAPIT (AB 1733) and Birth Certificate-funded (AB 2994) programs for child abuse prevention and early intervention services: 2. The Family and Children’s Trust Funds, for leveraging with other community resources to maximize public benefit in family and children’s service programs; 3. The federal CBCAP (Community-Based Child Abuse Prevention) funds; 4. The Child Care Affordability funds to improve, expand, and make child care more affordable and accessible to low-income families; and 5. Other funds as subsequently directed by the Board of Supervisors. Section 3 EHSD SUPPORT SERVICES Staff support to the FACT Committee includes: 83 Revised August, 2020 8 (a) Providing clerical support, e.g., prepare and distribute committee’s agendas, prepare minutes of all meetings, notify members of meetings, draft correspondence, etc., for the Chairperson's approval, prepare and send written materials at the Chairperson's direction, and maintain a current membership roster. (See Article VII, Section 6); (b) Implementing the instructions of the Chairperson relative to public hearings or other tasks as assigned; (c) Advising the Committee about political or contractual ramifications of any decision being considered by this Committee or its members; and (d) Reporting to the Committee regularly about contract timelines, monitoring procedures and any problems with contracts or contractors, distributing all contract service plans and budgets and all written reports required from contractors or by the State. Staff support to the FACT Committee does not include: (a) acting unilaterally at any time relative to FACT Committee business or issues; (b) voting on the funding priorities, the RFP process, funding decisions, or any other motion before the Committee. ARTICLE VI MEETINGS Section 1 All meetings of the FACT Committee shall be governed by the Brown Act (Government Code section 54950, et seq.) and Better Government Ordinance. Section 2 The Committee shall meet regularly and as often as needed during the RFP allocation period. Section 3 84 Revised August, 2020 9 Meetings shall be held at a regularly scheduled date and time of the month as established by the Committee in order to better accommodate attendance by Committee members and the public. Notice of the meeting shall be posted in a prominent place . Section 4 A quorum is defined as fifty percent plus one (50%+1) of authorized seats. No voting shall take place without a quorum present. Unless otherwise required by these policies, a majority of the total membership is required to pass any proposed action of the FACT committee. Section 5 Special meetings of this Committee may be called by the Chairperson, Vice- Chairperson, or any three members in concert. Special meetings can be held following four-work days' notice to all members if a quorum is present at the designated date and time. ARTICLE VII ESTABLISHED PROCEDURES Section 1 Every three years the FACT Committee shall establish a minimum of two specific priority areas for allocating available FACT funds based on information/data from a County self-assessment or equivalent, public hearing or other needs assessment mechanism, a review of additional surveys/reports from other groups, and/or interviews with key child abuse/neglect professionals. Section 2 (1) The FACT Committee will adhere to the following decision-making process for the allocation of CAPIT (AB1733), Birth Certificate (AB2994) and Community- Based Child Abuse Prevention funds. These monies derive from the State Department of Social Services and any requirements of that Department will be adhered to, in addition to the following procedures: 85 Revised August, 2020 10 a. These monies are for child abuse and neglect prevention and early intervention services, which meet the needs of children at high-risk, especially those aged 0 - 14, operated by private non-profit organizations. b. Unless otherwise required by the Office of Child Abuse Prevention, or the State Department of Social Services Systems Improvement Plan, every three years a needs assessment process, which may include community member and professional surveys (web-based and in-person), community and professional discussions/meetings and review/analysis of other current studies and information, will be used to establish a minimum of two priority areas for funding of services. c. The Employment and Human Services Department will implement a competitive RFP/RFI process for the allocation of funds. d. The FACT Committee will review, rate, and recommend approval of contracts to the Board of Supervisors following the guidelines outlined in the current RFP. e. Monies contributed to the Family and Children’s Trust fund will be allocated to public/private non-profit agencies which provide services that meet the needs of families and children in Contra Costa County. These funds will generally be combined with the State funds described in (a), above, and will be allocated via the same process, but they may, at the FACT Committee’s discretion, be used to support small programs whose goals are slightly broader than those of the aforementioned state program. Section 3 The general timeline for the work of the Committee in an RFP funding year is as follows: September: Committee officer terms begin; agencies are notified of public hearings/interviews/other needs assessment activities. October: Begin contractor site-visits; complete needs assessment. Oct. – Nov.: Identify overall county needs and establish funding priorities. Nov. – Dec.: FACT Committee, staff and Contracts Unit prepares RFP/RFI for distribution; RFP/RFI released mid-December. January: Proposals due; begin second round of site-visits. 86 Revised August, 2020 11 February: Committee members rate and review proposals. March: Rating and Review meeting (open) held; following two week appeal period, funding recommendations forwarded to Employment and Human Services Director and Board of Supervisors for final approval. April: Contracts and Grants Unit of the Employment and Human Services Department prepares and submits contract documents to selected agencies. July: Review of overall RFP process to identify required modifications; tax insert approved. August: No FACT meeting In addition to this RFP-focused timeline, other pertinent activities, including program review meetings and meetings with community members occur throughout the year. Public information activities and coordination/collaboration discussions with related programs/agencies serve as a mechanism to inform and educate the community about the issues and problems facing low-income families and children. A legislative report is provided quarterly by the Director of the Child Abuse Prevention Council (sitting on the FACT Committee as an ex-officio member). This general timeline will serve as the basis for developing the FACT Committee’s annual work plan by October 15 of each year. Section 4 The County Employment and Human Services Department will establish a work plan with the State regarding CAPIT (AB 1733) and Community-Based Child Abuse Prevention Funds (CBCAP), to be reviewed by the committee. The County Employment and Human Services Department will not establish a work plan with the State regarding funds raised through Birth Certificates (AB2993) or other funds within the purview of this Committee without prior review of such plan by the Committee as such decisions directly impact the FACT Committee's work plan and timelines. Section 5 87 Revised August, 2020 12 The County liaison from the Office of Child Abuse Prevention (OCAP) will be invited to meet with The FACT membership at least annually in order to maintain communication and a current understanding of OCAP's expectations. Section 6 Employment and Human Services staff to the FACT Committee shall maintain a roster of attendance, including excused and unexcused absences (as defined herein) and will notify the Chairperson when any member has two consecutive unexcused absences. If the FACT Committee decides on a course of action, staff to the Committee will follow through on that decision as soon as possible. Staff will raise any issues or problems he/she sees with a course of action while it is still under discussion. The Committee and Employment and Human Services staff will work together to ensure that all issues and potential problems are addressed before decisions are made. Should a problem arise for Employment and Human Services staff while executing a Committee decision, the Chairperson will be contacted as soon as possible. That problem or item will then be placed on the next agenda so members can be kept informed of the outcome of their decisions. Section 7 Staff to this Committee and EHSD Contracts and Grants Unit staff who deal with the State Office of Child Abuse Prevention, or contractors allocated monies via Committee recommendations, will submit directly to the Chairperson requisite documents and reports received pertaining to CAPIT, Birth Certificate, CBCAP, or Trust Fund monies, as well as other relevant documents under the purview of the committee. Section 8 Members entitled to vote shall not be permitted to vote or act by proxy. ARTICLE VIII CONFLICT OF INTEREST GUIDELINES 88 Revised August, 2020 13 Section 1 All members of the FACT Committee shall be conflict-free according to Contra Costa County's and the State Department of Social Services' Conflict of Interest Guidelines. To be conflict-free, FACT membership shall not include anyone who: 1. Is a board member or an employee of an agency receiving monies recommended by FACT. 2. Is a board member or an employee of an agency applying for FACT funding. 3. Has been a board member or an employee of an agency during a 12 month period measured either from the dated he or she resigned from an agency which received FACT funds at any time during the preceding year or after the end of the fiscal year in which that agency received any FACT funds. Section 2 Contract monitoring is not to be conducted by any member of FACT who has a conflict of interest in that the member, or the member's spouse or business partner, is a board member or an employee of the contract agency he or she is monitoring. ARTICLE IX AMENDMENT OF POLICIES AND PROCEDURES Section 1 These Policies and Procedures may be amended once the following actions have occurred: 1. The proposed amendment has been introduced in writing by one or more FACT members at a meeting with a quorum present; and 89 Revised August, 2020 14 2. The amendment has been discussed by the membership in at least one regular meeting prior the regularly scheduled meeting at which a vote is taken; and 3. Any suggested changes in wording have been accepted by the one or more FACT members who originally introduced the amendment; and 4. A 2/3 vote of the total membership approves the amendment either by a count of hands or by written ballot as determined by a majority of the members present on a case-by-case basis, and: 5. The amendment(s) is approved by the Board of Supervisors. 90 FAMILY AND HUMAN SERVICES COMMITTEE 6. Meeting Date:08/24/2020   Subject:Adult Protective Services and Challenges for Aged & Disabled Populations Submitted For: David Twa, County Administrator  Department:County Administrator Referral No.: FHS #45   Referral Name: Aging and Adult Services - Challenges for Aged & Disabled Populations/Elder Abuse  Presenter: Tracy Murray, Aging and Adult Services Director Contact: Tracy Murray, 925-608-4805 Referral History: On May 23, 2000, the Board of Supervisors referred to the Family and Human Services Committee an annual report on the progress made on the issue of elder abuse in Contra Costa County. Between 2000 and 2015, Committee has received an annual status report from the Employment and Human Services Department. On December 14, 2015, the Family and Human Services Committee received a report from the Employment and Human Services Department on this referral. At the time of the report, the new Aging and Adult Services Director was a recent hire, having only been with the department a couple of months. Since the new director had identified various strategies to address some pending issues, such as staffing and crisis response times, and program changes were in transition, the Family and Human Services Committee agreed to postpone the annual report until such time as the department would be prepared to discuss a timeline addressing the program and operational challenges discussed. The most recent status update was provided to the Board of Supervisors on February 7, 2017. Referral Update: Please see the attached report. Recommendation(s)/Next Step(s): ACCEPT the report from the Employment and Human Services Department on aging and adult services, including the progress made to address the issue of elder abuse in Contra Costa County. Fiscal Impact (if any): No fiscal impact. 91 Attachments Update on Aging and Adult Services  92 Aging & Adult Services Tracy Murray Director, Aging & Adult Services August 24, 2020 93 Aging in Contra Costa County 2017: 231,404 adults 60 + 60-64 29% 65-74 41% 75-84 20% 85+ 10% 60-64 65-74 75-84 85+ 2033: 262,757 adults 60 + 60-64 23% 65-74 43% 75-84 27% 85+ 7% 60-64 65-74 75-84 85+ 294 Aging & Adult Services Services span a continuum of care: •Area Agency on Aging: prevention, linkages & community planning •General Assistance/SSI Advocacy: economic services & linkages •Adult Protective Services: crisis intervention & community awareness •In Home Supportive Services & Public Authority: services to remain at home •Whole Person Care: coordination with Health Services Agency 395 Area Agency on Aging •Covid Concerns: –Social Isolation –Ombudsman Services directly impacted by Covid –Nutrition Insecurity –Homemaker and Transportation Assistance –Housing 496 General Assistance •General Assistance caseload varies year to year, but applications down with Covid-19 •Compliance very high •Anticipate an increase in applications 799 689 808 766 620 640 660 680 700 720 740 760 780 800 820 2017 2018 2019 2020 Average Monthly Enrollment by Year 597 Adult Protective Services •Caseload increasing year to year •Abuse reports down in April/May but now stabilizing •Grant funding enables partnerships with CBO’s and H3 for Elder Abuse Prevention and Housing Support 534 527 603 699 0 100 200 300 400 500 600 700 800 2017 2018 2019 2020 Average Monthly Active Cases 698 IHSS •Growing Caseload •Monthly Reassessment compliance improved from 56% to 64% in last 5 months •Social Worker vacancy rate is low, but Covid related leaves impact coverage of case loads 9,029 9,783 10,766 11,606 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2017 2018 2019 2020 IHSS Active Cases 799 Looking Forward •Master Plan on Aging: anticipate State report in December •Medi-Cal Long Term Care Benefit at Home: Department of Health Care Services designing services & seeking input •Nutrition Security: County Wide Task force to address need •Housing/Homelessness Issues for Older Adults: HDAP & HomeSafe •Dementia/Family Caregiving: Some services offered through AAA, but continued advocacy and services needed 8100