HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 02242020 - FHS Cte Agenda Pkt
FAMILY & HUMAN SERVICES
COMMITTEE
February 24, 2020
9:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. RECEIVE and APPROVE the draft Record of Action for the November 13, 2019
Special Meeting of the Family & Human Services Committee. (Dennis Bozanich,
County Administrator's Office)
4. RECOMMEND to the Board of Supervisors the reappointment of Wilson Cheng to
Consumer Seat Under 60 - Seat 1 on the In-Home Supportive Services Public Authority
Advisory Committee for a new four year term beginning in March 6, 2020 and ending in
March 2024, as recommended by the Committee. (Dennis Bozanich, County
Administrator's Office)
5. CONSIDER accepting a report and, if needed, provide direction to staff on Challenges
for the Employment and Human Services Department (EHSD) with the recent "public
charge" policy changes to the access of some immigrants to health care coverage and
other public benefits. (Kathy Gallagher, Department Director and Devorah Levine,
Assistant Director - Policy & Planning)
6. CONSIDER accepting a report on the role of members serving on the Family and
Children's Trust (FACT) Committee. (Kathy Gallagher, Department Director, Laura
Malone and Jan Nelson, Children & Family Services)
7. CONSIDER accepting the 2020 Family and Human Services Committee meeting
schedule and work plan. (Dennis Bozanich, County Administrator's Office)
8.The next meeting is currently scheduled for Monday, March 23, 2020.
9.Adjourn
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The Family & Human Services Committee will provide reasonable accommodations for persons
with disabilities planning to attend Family & Human Services Committee meetings. Contact the
staff person listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Family & Human Services Committee
less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th
floor, during normal business hours.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Dennis Bozanich, Committee Staff
Phone (925) 335-1037, Fax (925) 646-1353
Dennis.Bozanich@cao.cccounty.us
2
FAMILY AND HUMAN SERVICES COMMITTEE 3.
Meeting Date:02/24/2020
Subject:RECORD OF ACTION FOR THE NOVEMBER 13, 2019 FHS
MEETING
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: NA
Referral Name: NA
Presenter: Dennis Bozanich Contact: Dennis Bozanich; 5-1037
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached is the draft Record of Action for the November 13, 2019 Family & Human Services
Committee meeting.
Recommendation(s)/Next Step(s):
RECEIVE and APPROVE the draft Record of Action for the November 13, 2019 Family &
Human Services Committee meeting.
Fiscal Impact (if any):
None
Attachments
Draft Record of Action - November 13, 2019
3
D R A F T
FAMILY AND HUMAN SERVICES
COMMITTEE
RECORD OF ACTION FOR
November 13, 2019
Supervisor Candace Andersen, Chair
Supervisor John Gioia, Vice Chair
1.Introductions
Chair Andersen announced that Vice Chair Gioia was delayed, called
the meeting to order at 10:30 a.m. and invited attendees to introduce
themselves.
Vice Chair Gioia arrived at 10:42 a.m.
2.Public comment on any item under the jurisdiction of the Committee and not
on this agenda (speakers may be limited to three minutes).
No one requested to speak during the public comment period.
3.RECEIVE and APPROVE the draft Record of Action for the October 7, 2019
Family & Human Services Committee meeting.
Approved as presented.
4.RECOMMEND to the Board of Supervisors the re-appointment of Jagjit
Bhambra to the At Large 11 seat, Dennis Yee to At Large 14 seat, Brian
O'Toole to At Large 16 seat, and Jill Kleiner to At Large 19 seat, with terms
expiring September 30, 2021, on the Advisory Council on Aging, as
recommended by the Council.
Approved as recommended.
5.RECOMMEND to the Board of Supervisors the reappointment of Guita
Bahramipour to the Member at Large #4 seat on the Alcohol and Other Drugs
Advisory Board to a new term that will expire on June 30, 2022.
Approved as recommended.
4
6.RECOMMEND to the Board of Supervisors the appointment of Dan Peddycord
(Concord) to the Health Care Representative seat to complete the current term
expiring on December 31, 2021; and Shawn Ray (San Pablo) to the Public
Safety Representative seat and Patrice Guillory (Antioch) to the Reentry
Representative seat to complete the current terms expiring on December 31,
2019 and to new two-year terms expiring on December 31, 2021.
Approved as recommended.
7.RECOMMEND to the Board of Supervisors the appointment of Joshua Anjar to
the Workforce #2 seat on the Workforce Development Board to a term ending
June 30, 2020, as recommended by the Employment and Human Services
Department and approved by the Workforce Development Board Executive
Committee.
Approved as recommended.
8.1. APPROVE recommendations for the 2020-2025 Consolidated Plan priorities
as recommended by staff or amended by the Committee.
2. DIRECT the Department of Conservation and Development to prepare a
staff report on the Committee’s recommendations, for consideration by the
Board of Supervisors on November 19, 2019 as a “Consent” item.
Kristin Sherk presented the staff report and recommendations, which
the Committee accepted and approved. Gabriel Lemus verified that staff
would present the final consolidated plan to the Committee in April
2020.
9.1. Accept this report from the Health Services Department; and
2. Forward this report to the Board of Supervisors for acceptance; and
3. Direct staff to continue to report on an annual basis to the FHS Committee
regarding health status of the homeless population in Contra Costa County by
the Health Care for the Homeless Program.
Joseph Mega presented the staff report. He noted that patient visits are
on an increasing trend, male patients outnumber female patients 2:1,
and the median age of patients is 45. He described the four service
models: ambulatory clinics, street outreach, mobile clinics, and
shelter-based care, noting that the mobile clinics operate mostly in
central and east county where fixed services are scarce. He clarified
that two mobile vans rotate on a consistent schedule across seven
locations.
He identified key ongoing challenges including the aging homeless
5
population and the reticence of certain jurisdictions to provide
appropriate sites for permanent and mobile clinics. He clarified that
once housed, the County may provide health services for up to one
year.
Vice Chair Gioia was interested in knowing through which avenues
homeless people are accessing health services, what is the main cause
of deaths among the homeless population, and whether or not the
County has a protocol for issuing N95 respirator masks.
Joe estimated that 80% use field (mostly mobile clinic) services and
20% use clinic services. He verified that the County will issue N95
masks when the air quality is deemed harmful.
The Committee accepted the report and requested the Health Services
Department to report back in one year.
10.1. Accept this report from the Health Services Department; and
2. Forward this report to the Board of Supervisors for acceptance; and,
3. Direct Staff to continue to report on an annual basis to the FHS Committee
regarding progress of the effort to end homelessness and the activities of
Contra Costa Council on Homelessness.
Jaime Jenett presented the staff report.
Vice Chair Gioia complained that we are too dispassionate about
homelessness, as if it is no longer a crisis. He observed that Contra
Costa County frequently gets overlooked for HUD funding in favor of
counties with large cities. He asked staff to research opportunities to
work with builders to obtain discounts for homeless housing projects.
Chair Andersen commented that San Francisco is leasing housing in
East Contra Costa County to house some of its homeless population,
thereby exacerbating Contra Costa's problem.
The Committee accepted the report and acknowledged that
homelessness will be a topic scheduled for discussion at the Board
retreat in 2020.
11.ACCEPT status report from the Employment and Human Services Department
on the department's implementation of the CalFresh benefits expansion, and
its CalFresh Outreach Plan and staffing needs.
Kathy Gallagher introduced Kelley Curtis, who presented the staff
6
Kathy Gallagher introduced Kelley Curtis, who presented the staff
report. Kelley reported that the County had denied 718 of 6,300
CalFresh SSI applications and that only two applications have been
pending for more than 30 days. She acknowledged that the County
shows a low participation rate overall and a low dual (Medi-Cal and
CalFresh) enrollment rate. She outlined the department's outreach plan,
the objectives of which are to increase and retain CalFresh
participation. She also highlighted new legislation aimed at reducing
barriers and increasing access to CalFresh. Kathy described additional
staffing that she is pursuing to implement the outreach strategies and
said she is working with HR to develop a new job classification for one
of the positions.
Douglas Holmes suggested that that the County support AB 942, the
Access to Safe Food Choices and Food Security Act of 2019, which
would, to the extent permitted by federal law and in consultation with
various stakeholders, permit the establishment a statewide Restaurant
Meals Program for CalFresh recipients. His testimony is attached to
these minutes.
Bay Area Legal Aid representatives reiterated demands previously
made for a dialogue about the County's CalFresh SSI enrollment
compliance rate, saying the federal standard is 100% compliance, not
the 90% deemed acceptable by the State of California. Vice Chair Gioia
suggested that Bay Area Legal Aid take into consideration the County's
gradual improvement in compliance. He commented that the threat of
litigation has been a barrier to open dialogue. He explained that Contra
Costa County is not similarly situated with the counties cited for
comparison purposes by Bay Area Legal Aid in terms of dedicated tax
revenue, and that resources allocated by the Board to one program
come at the detriment to other County programs. He commented that he
did not have to worry about such dilemmas as an attorney representing
a single interest but must balance competing needs as a County
Supervisor.
Larry Sly commented that the County is not being aspirational about
CalFresh and that we have lost our sense of urgency. He committed to
ongoing assistance with the County's outreach efforts but thought the
outreach plan was dubious. Caitlyn Sly requested that a timeline be
applied to the County's outreach plan. She said there is an inverse
relationship between participation rates and timeliness: as more
applications are received, the higher the backlog.
A letter, attached, from Mariana Moore was read into the record.
The Committee accepted the report and Chair Andersen requested EHS
to report back to the FHS Committee in January/February with a status
update.
7
12.The December 23, 2019 meeting of the Family and Human Services
Committee has been canceled due to the Christmas holiday. No additional
meetings are currently scheduled for the 2019 Family & Human Services
Committee.
13.Adjourn
Chair Andersen adjourned the meeting at 12:22 p.m.
For Additional Information Contact:
Julie DiMaggio Enea, Interim Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us
8
FAMILY AND HUMAN SERVICES
COMMITTEE 4.
Meeting Date:02/24/2020
Subject:RECOMMEND reappointment to the Advisory Committee of the IHSS
Public Authority
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: NA
Referral Name: NA
Presenter: Elizabeth Dondi Contact: Elizabeth Dondi; 3-6671
Referral History:
On December 6, 2011 the Board of Supervisors adopted Resolution No. 2011/497 adopting policy
governing appointments to boards, committees, and commissions that are advisory to the Board of
Supervisors. Included in this resolution was a requirement that applications for at
large/countywide seats be reviewed by the Board of Supervisors sub-committee.
The Board established the In-Home Supportive Services (IHSS) Public Authority Advisory
Committee in March 1998. In April 1999, the Board of Supervisors accepted and approved the
IHSS Public Authority Implementation Team Findings and Recommendations, including
recommendations regarding Advisory Committee membership criteria.
In March 2001, the Board approved amendments to the membership criteria. As amended, the
Advisory Committee consists of 11 members: 4 Consumers aged 60 or older, 2 Consumers aged
under 60, and one member from each Supervisorial District. Under Board policy, the F&HS
would typically review only general membership or “At-Large” seats, and would not review
appointments to supervisorial district seats. However, when the Advisory Committee was
originally established, the Board of Supervisors directed that the F&HS review and coordinate
supervisorial district appointments to ensure that none of the following categories has more than
one representative: senior advocate, advocate for younger disabled, representative from the
developmental disability community, IHSS individual provider, IHSS family provider, social
worker, nurse, community-based organization, home health agency.
Terms of appointment are four years.
Referral Update:
There are currently 9 seats filled in the Advisory Committee, 1 pending reappointment, and 2
9
There are currently 9 seats filled in the Advisory Committee, 1 pending reappointment, and 2
vacancies. These vacant seats include: Consumer 60 or Older – Seats 2 and the District 5 seat.
The current membership is as follows:
Seat Title Term Expiration
Date Current Incumbent
Consumer 60 or Older - Seat 1 3/6/2022 David Boots
Consumer 60 or Older - Seat 2 3/6/2020 VACANT
Consumer Seat of Any Age -
Seat 3 3/6/2022 Michelle Hernandez
Consumer Seat of Any Age -
Seat 4 3/6/2022 Keegan Duncan
Consumer Under 60 - Seat 1 3/6/2020 Wilson Cheng
Consumer Under 60 - Seat 2 3/7/2022 Joe Juarez, Jr.
District I 6/13/2021 Mustafa Alsalihy
District II 3/6/2022 John Roe
District III 3/6/2020 Sydney Anderson
District IV 3/6/2020 Wendell Snyder
District V 6/30/2021 VACANT
Recommendation(s)/Next Step(s):
RECOMMEND to the Board of Supervisors the reappointment of Wilson Cheng to Consumer
Seat Under 60 - Seat 1 on the In-Home Supportive Services Public Authority Advisory
Committee for a new four year term beginning in March 6, 2020 and ending March 2024, as
recommended by the Committee.
Fiscal Impact (if any):
There is no fiscal impact.
Attachments
Reappointment Memo and Application
10
500 Ellinwood Way Ste. 110, Pleasant Hill, CA 94523
Phone: 925-363-6690 Toll Free: 1-800-333-1081 Fax 925-363-6697
To: Family and Human Services Committee
From: Elizabeth Dondi, Executive Director
Date: February 5, 2020
Subject: IHSS Public Authority Advisory Committee Reappointment
Current Status/Request
Consumer Seat Under 60 – Seat 1 is up for Reappointment
Wilson Cheng has held Seat 1 for Consumers under 60 and is requesting reappointment. His
current term expires on 3/6/2020 and if reappointed, his new term would end in March 2024.
Mr. Cheng has been an active member of the committee. Please see attached application and
letter of interest.
Mr. Wilson Cheng resides in El Cerrito City District I. Other filled at large seats include:
1. Consumer Under 60 Seat 2 – residency in Walnut City District V
2. Consumer 60 or Older Seat 1 – residency in San Pablo City District I
3. Consumer Any Age Seat 3 – residency in Concord City District IV
4. Consumer Any Age Seat 4 – residency in Pleasant Hill City District IV
Outreach
Advisory Committee consumer vacancies are posted on the Public Authority web page on EHSD
Website and at the Public Authority lobby through the use of recruitment flyers. These flyers are
also distributed at provider orientations and at consumer/provider trainings.
Recommendation
I hereby recommend that Mr. Cheng be reappointed to his seat on the IHSS Advisory Committee.
He has done an outstanding job of providing input at meetings and has an excellent attendance.
He is an advocate for seniors and for those with disabilities. He has provided sound guidance and
suggestions on IHSS program policies and procedures.
Thank you for your consideration in this matter. I look forward to hearing from you regarding
the committee’s recommendation. I can be reached at 3-6671 or via email at
edondi@ehsd.cccounty.us.
11
Please return completed applications to:
Clerk of the Board of Supervisors
651 Pine St., Room 106
Martinez, CA 94553
or email to: ClerkofTheBoard@cob.cccounty.us
First Name Last Name
Home Address - Street City Zip Code
Phone (best number to reach you)Email
Resident of Supervisorial District:
EDUCATION Check appropriate box if you possess one of the following:
High School Diploma CA High School Proficiency Certificate G.E.D. Certificate
Course of Study/Major Degree Awarded
Yes No
Yes No
Yes No
Other Training Completed:
Board, Committee or Commission Name Seat Name
Have you ever attended a meeting of the advisory board for which you are applying?
No Yes If yes, how many?
Please explain why you would like to serve on this particular board, committee, or commission.
Describe your qualifications for this appointment. (NOTE: you may also include a copy of
your resume with this application)
I am including my resume with this application:
Please check one: Yes No
I would like to be considered for appointment to other advisory bodies for which I may be qualified.
Please check one: Yes No
Contra
Costa
County
BOARDS, COMMITTEES, AND COMMISSIONS APPLICATION
Colleges or Universities Attended
THIS FORM IS A PUBLIC DOCUMENT 12
Are you currently or have you ever been appointed to a Contra Costa County advisory board?
Please check one: Yes No
List any volunteer and community experience, including any boards on which you have served.
Do you have a familial relationship with a member of the Board of Supervisors? (Please refer to
the relationships listed below or Resolution no. 2011/55)
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Do you have any financial relationships with the county, such as grants, contracts, or
other economic relationships?
Please check one: Yes No
If Yes, please identify the nature of the relationship:
Signed: Date:
Submit this application to: Clerk of the Board of Supervisors
651 Pine St., Room 106
Martinez, CA 94553
6. Some boards, committees, or commissions may assign members to subcommittees or work groups which may require an additional
commitment of time.
5. Meeting dates and times are subject to change and may occur up to two (2) days per month.
7. As indicated in Board Resolution 2011/55, a person will not be eligible for appointment if he/she is related to a Board of Supervisors member in
any of the following relationships: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandson, granddaughter, great-
grandfather, great-grandmother, aunt, uncle, nephew, niece, great-grandson, great-granddaughter, first-cousin, husband, wife, father-in-law,
mother-in-law, daughter-in-law, stepson, stepdaughter, sister-in-law, brother-in-law, spouse's grandmother, spouse's grandfather, spouse's
granddaughter, and spouses' grandson, registered domestic partner, relatives of a registered domestic partner as listed above.
8. A person will not be eligible to serve if the person shares a financial interest as defined in Government Code §87103 with a Board of Supervisors
Member.
Important Information
1. This application and any attachments you provide to it is a public document and is subject to the California Public Records Act (CA Government
Code §6250-6270).
2. All members of appointed bodies are required to take the advisory body training provided by Contra Costa County.
3. Members of certain boards, commissions, and committees may be required to: 1) file a Statement of Economic Interest Form also known as a
Form 700, and 2) complete the State Ethics Training Course as required by AB 1234.
4. Meetings may be held in various locations and some locations may not be accessible by public transportation.
I CERTIFY that the statements made by me in this application are true, complete, and correct to the best of my
knowledge and belief, and are made in good faith. I acknowledge and understand that all information in this
application is publicly accessible. I understand and agree that misstatements and/or ommissions of material fact may
cause forfeiture of my rights to serve on a board, committee, or commission in Contra Costa County.
Questions about this application? Contact the Clerk of the Board at (925) 335-1900 or by email at
ClerkofTheBoard@cob.cccounty.us
THIS FORM IS A PUBLIC DOCUMENT 13
REAPPOINTMENT TO THE ADVISORY COMMITTEE – CONSUMER SEAT POSITION
Wilson Cheng
(510) 703-3172
Wcheng80@gmail.com
January 27, 2020
Elizabeth Dondi, Executive Director
Dear Mrs. Dondi:
My name is Wilson Cheng, and I have had the privilege of being on the Advisory Committee of
the In Home Supportive Services Program Public Authority. My term expires in March of 2020.
I would like to continue making contributions to this committee and other sub-committees that I
have served on as a member. I feel that we have accomplished quite a lot thus far.
Serving on the Advisory Committee, as well as the Nominating and Advocacy Sub-Committees,
of the In Home Supportive Services Program Public Authority has not only given me the
opportunity to be an advocate for services that other people with disabilities will require in the
future, if not immediately, but it has also opened my eyes to the importance of self-advocacy.
I’ve also been given the opportunity to create and chair the Advocacy Sub-Committee; a sub-
committee designated to bring the concerns of our consumers to the attention of the Board of
Supervisors. While I serve on these committees as a consumer, I have had the opportunity to gain
the knowledge to advocate for myself, along as other people with disabilities, by listening to and
seeing the necessary aspects of both receiving care and providing care, from the perspectives of
the providers and clients.
I am requesting that I be allowed to continue to be on the Advisory Committee as a Consumer in
the Consumer Seat under 60.
Thank you for your consideration.
Sincerely,
Wilson Cheng
14
FAMILY AND HUMAN SERVICES COMMITTEE 5.
Meeting Date:02/24/2020
Subject:CONSIDER status report on "Public Charge" policy
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: 44
Referral Name: Challenges for EHSD
Presenter: Kathy Gallagher Contact: Shirley Sears; 8-4802
Referral History:
In the 2019 and 2020 Legislative Platforms, the Board of Supervisors opposed any changes to
“public charge” rules that may penalize some immigrants for using vital services they are legally allowed to access.
The County has reaffirmed a commitment to providing a safe, welcoming atmosphere for immigrants. The Board
affirmed a belief that additional changes in public charge regulations would further jeopardize the health and
well-being of county residents.
Referral Update:
On January 27, 2020, the Supreme Court lifted a preliminary injunction that prevented
implementation of the Department of Homeland Security’s new “Inadmissibility on Public
Charge Grounds” rule while lawsuits made their way through the court system. While additional
litigation continues, the rule will take effect on February 24, 2020, and residents will begin to be
actually affected.
Recommendation(s)/Next Step(s):
Provide direction to staff on Challenges for the Employment and Human Services Department
(EHSD) with the recent "public charge" policy changes to the access of some immigrants to health
care coverage and other public benefits
Fiscal Impact (if any):
Reduced access to public safety net services increases the risk of reduced health outcomes and
increased risk of poverty. These risks have an over all tendency to increase other public sector
expenditures.
Attachments
Public Charge Update
Public Charge Update - PowerPoint
15
Update on Public Charge Final Rule:
Implementation February 24, 2020
February 24, 2020
Report to Family and Human Services Committee
Kathy Gallagher
Employment and Human Services Director
16
Family and Human Services Committee Report
Public Charge Final Rule Update
1
LONG-ANTICIPATED PUBLIC CHARGE RULE TO BE IMPLEMENTED FEBRUARY 24, 2020
On January 27, 2020, the Supreme Court lifted a preliminary injunction that prevented implementation of
the Department of Homeland Security’s new “Inadmissibility on Public Charge Grounds” rule while
lawsuits made their way through the court system. While additional litigation continues, the rule will take
effect on February 24, 2020, and residents will begin to be actually affected.
EHSD has been – and continues to be – preparing for the potential impact of this rule on our customers
and the community. EHSD is committed to supporting the needs of all community members who are
eligible for our services, regardless of immigration status. One of our department’s core values is to
embrace diversity, honoring individual differences and equal treatment for all. We will continue to
encourage community members to seek the services they need.
BACKGROUND
The term “public charge” is used to indicate a person who may be likely to become dependent on the
government for subsistence. A public charge determination can be used as grounds to reject a legal
immigrant’s application to keep his/her legal status to stay in the U.S. or to become a Lawful Permanent
Resident (obtain a green card).
Historically, an immigration official would look at all of a person’s circumstances, including income,
employment, health, education and skills, family situation, and whether a sponsor signed an “affidavit of
support” promising to support the person. Officials would also look at whether the person used certain
public benefit programs, such as SSI/SSP, cash assistance or long-term care Medi-Cal.
On October 10, 2018, the Department of
Homeland Security (DHS) published proposed
changes to these criteria, overturning more
than a century of existing policy and practice
for determining who may be considered for
public charge when applying for legal
permanent residency or a change in visa
status. Under then-current law, only cash-
based assistance and long-term care benefits
were considered in determining public charge
risk. The proposed rule dramatically expanded
the list of potentially qualifying factors to
include critical supports such as non-
emergency Medicaid (Medi-Cal), the
Supplemental Nutrition Assistance Program
(CalFresh) and Section 8 vouchers and other
housing assistance programs.
Nearly a quarter of Contra Costa’s over 1.1
million community members were born
outside of the United States, a figure that
represents the area’s diverse population.
History of Public Charge Rule Change
Inadmissibility on Public Charge Grounds
10/10/18: Department of Homeland Security
published proposed Public Charge rule changes in
the Federal Register and opened period for public
comments.
12/10/18: Public Comment period closed (Contra
Costa County Board of Supervisors submitted Public
Comment to OPPOSE proposed rule on
12/07/2018.)
8/14/19: Department of Homeland Security
published Final Rule, to become effective on
October 15, 2019.
10/11/19: Implementation of Final Rule halted by
preliminary injunction, while lawsuits against the
rule make their way through the court system.
1/27/20: Supreme Court lifted the injunction,
allowing implementation of the Final Rule, even as
lawsuits continue to go through the courts.
2/24/20: Implementation begins.
17
Family and Human Services Committee Report
Public Charge Final Rule Update
2
Almost half of the children in the county (age 0-17) live with at least one parent who was born outside the
United States. The parents of these children include naturalized citizens, green card holders, and those
who are aiming to become citizens; the children are largely U.S. citizens. Most immigrants who are not
lawfully present are not eligible for public benefit programs. However, for people who are eligible, public
benefit programs such as CalFresh, non-emergency Medi-Cal and housing assistance are frequently used
by working families to help them stay healthy and remain productive. Access to critical benefits is often
necessary for a short time in order to help immigrants become assimilated and ultimately prosper. In
some cases, the public charge changes may lead families to feel they must choose between getting food,
health care and services they need, and obtaining the citizenship they are legally on track to achieve.
The Contra Costa County Board of Supervisors submitted a public comment in OPPOSITION to the changes
when they were proposed last year, based on our values as a welcoming county and concern about the
negative health and economic impacts the changes could have on our county’s entire population.
FINAL RULE: “INADMISSABILITY ON PUBLIC CHARGE GROUNDS”
On August 14, 2019, following a review of 260,000+ comments that were submitted (mostly in
opposition), DHS formally published a Final Rule on the changes contained in its “Inadmissibility on Public
Charge Grounds” proposal. The final rule amends regulations on how DHS will determine admissibility of
an immigrant applying for admission to the United States or for adjustment of status (applying for a green
card).
The Final Rule:
• Adds new heavily weighted factors to the totality of circumstances considered, including
o Negative weight for receipt or use of one or more designated public benefits for more than
12 months in the aggregate within the prior 36 months
• Expands the list of benefit programs that
will be counted, to include
o Medi-Cal, excluding
Emergency Medi-Cal
Medi-Cal for children
under 21
Pregnancy and post-
partum Medi-Cal
o CalFresh
o Section 8 Housing Assistance under
the Housing Choice Voucher
Program
o Section 8 Project-Based Rental
Assistance
o Subsidized public housing
Some Programs are Excluded From the Final
Rule
Even with the new rule in effect, many EHSD
programs are excluded from the Public Charge
test:
•Medi-Cal for children under 21
•Emergency and pregnancy Medi-Cal (including
up to 60 days post-partum)
•Women, Infants and Children (WIC)
•Any benefits under CHIP or Contra Costa Cares
•Head Start
•Free and reduced school lunch programs
18
Family and Human Services Committee Report
Public Charge Final Rule Update
3
The final rule was scheduled to take effect on
October 15, 2019. However, on October 11,
three federal courts imposed nationwide
preliminary injunctions that suspended
implementation of the new rule while various
lawsuits make their way through the courts. The
last of those injunctions was overturned by the
Supreme Court on January 27, 2020, paving the
way to implementation.
Effective February 24, 2020, the U.S. Citizenship
and Immigration Service (USCIS) will apply the
new rule to green card or visa applications
postmarked on or after February 24. The look-
back at benefits received during the last 36
months will apply to newly-added benefits
received after February 24, 2020.
THE “CHILLING EFFECT”
Although the actual changes will only begin to take effect on February 24, the specter of the Public Charge
proposal has impacted the community for a long time. A “leaked draft” of proposed changes was reported
as far back as February 2018, and the Federal Register indicated that a proposal was sent to OMB for
review on March 29, 2018.
In a 2018 Children’s Partnership survey of
health care providers in California,
respondents reported a two-thirds increase in
parents’ concerns about enrollment in Medi-
Cal, WIC, CalFresh and other public programs,
and 40% expressed interest in opting out of
the programs. They also noted a 42% increase
in skipped scheduled health care
appointments.
EHSD has been able to collect limited data tied
directly to a chilling effect, primarily due to
privacy parameters in eligibility determination
and case management. The district offices
have shared anecdotal data over time, but not
enough to create a detailed analysis. We are
most concerned about mixed status families
where adults may pull an entire family out of a
program, even though the children are/remain
eligible and not affected by Public Charge. We
The 36-Month Lookback Timeline
Negative weight for receipt or use of designated public
benefits for more than 12 months in aggregate, within
the 36 months prior to filing an application for a visa or
Legal Permanent Resident status.
A Chilling Effect on Immigrant Families:
Health Care and Public Benefit Programs
In a 2018 survey of health care providers in
California, respondents reported:
•67% increase in parents’ concerns about
enrollment in Medi-Cal, WIC, CalFresh and
other public programs
•40% of parents expressed interest in opting out
of the programs
•42% increase in skipped scheduled health care
appointments
The Children’s Partnership. (2018). California Children in
Immigrant Families: The Health Provider Perspective.
Retrieved from:
https://www.childrenspartnership.org/wp-
content/uploads/2018/03/Provider-Survey-Inforgraphic-
.pdf
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Family and Human Services Committee Report
Public Charge Final Rule Update
4
believe this may be occurring to some extent in CalFresh and are further reviewing the trends.
The proposed public charge changes are primarily directed toward applications for Legal Permanent
Residency for those already in the United States. These applicants represent a relatively small segment of
the immigrant population. However, there could be an overall chilling effect, causing uncertainty and
confusion even among non-affected immigrant families about using public programs for themselves and
their children. Not only would disenrollment or foregone enrollment lead to worse health outcomes and
greater poverty risk for the families foregoing benefits, but public health at-large could be affected by
sicker individuals in the community and increased emergency room use. Additionally, there could be
economic costs in the county due to decreased revenues to health care providers, pharmacies, groceries
and other retail providers; reduced tax revenue as a result; uncompensated medical care; and increased
costs for organizations serving the immigrant community.
In light of the Final Rule, and in an effort to dampen the chilling effect, EHSD has undertaken
communications messaging to staff and community members that emphasizes:
• The new rule affects a limited number of people.
• The new rule does not affect every benefit program.
o Notable exemptions are Medi-Cal for children under 21, emergency and pregnancy Medi-Cal
(including up to 60 days post-partum), WIC, any benefits under CHIP or Contra Costa Cares;
Head Start and free and reduced school lunch programs
• Benefits received by family members, such as children, are not counted against the applicant for a
green card (unless those family members are also applying for a green card).
• We encourage individuals and families to seek legal guidance before making a very important decision
regarding health insurance and other benefits.
“INADMISSABILITY ON PUBLIC CHARGE GROUNDS” IS PART OF A BROAD IMMIGRATION
POLICY
In addition to the imminent change, several other proposed public charge rule changes have been put
forth since 2018 and remain in the regulatory pipeline. For instance, on May 3, 2019, Reuters reported
that the Department of Justice is considering changes to long-standing policy that will make it easier to
deport legal permanent residents who have used public benefits. This is distinct from “Inadmissibility on
Public Charge Grounds” rule that was just implemented; it has not yet been posted to the Federal Register.
A central feature is the expansion of the types of benefits that may be considered for “public charge.”
These supportive benefit programs, which are administered by the County, help struggling, low-income
individuals feed their families and themselves, stay healthy, and ultimately become self-sufficient.
EHSD IS WORKING WITH CCHS AND COMMUNITY PARTNERS TO SUPPORT THE COMMUNITY
It is important to note that there are no changes to EHSD or Contra Costa Health Service’s current policy
and practice of determining eligibility and administering programs and services. There are no changes to
our processes, rules, or eligibility standards pertaining to immigration. However, we understand that
members of immigrant communities may have concerns, and we are encouraging them to consult reliable
sources, such as trained immigration attorneys, to discuss their specific situations.
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Family and Human Services Committee Report
Public Charge Final Rule Update
5
EHSD and CCHS have been working with our
community partners throughout the Public
Charge proposal period, and are continuing to
post public charge updates, information and
resources to our websites ehsd.org and
cchealth.org. Additionally, both departments
have been training staff on Public Charge over
the past several months, including almost one-
third of EHSD Eligibility Workers.
Now that the Final Rule will be implemented,
EHSD is taking the following additional steps:
• Training of staff is being amplified through
in-person and Webinar sessions.
• EHSD.org has been updated to include the
latest information, joint EHSD/CCHS press
release and community resources.
• The Public Charge video on EHSD.org,
designed for clients to view, has been
updated and is being reposted to the Web
site.
• Public Charge community flyers are being
updated and will be distributed.
• Collaboration with CCHS and Community
Partners continues. The Public Charge
Partnership Group is being reconvened for
increased clarity on the new rule and
coordination of efforts, and a community
forum is being planned.
• We continue to identify opportunities for
further understanding of the Public
Charge rule, including legal resources
dedicated to the topic.
Working with our partners, we are analyzing and tracking the many immigration proposals and initiatives
of the federal administration. We will keep you apprised of developments as we continue to assess impact
while providing ongoing support to our community members. For the latest information on immigration
and public charge, please visit our landing page at www.ehsd.org/charge.
Key Points to Remember
On February 24, 2020, the Department of Homeland
Security (DHS) will change Public Charge
determinations:
•Add new heavily weighted factors
•Add to the list of benefit programs that will be
considered
Programs that are currently considered:
•SSI/SSP
•Long-term Care Medi-Cal
•Cash Assistance Programs
Benefit programs that will be added:
•CalFresh (also known as SNAP, EBT, Food
Stamps)
•Federal Public Housing and Section 8 Assistance
Programs
•Medi-Cal benefits, except for emergency services
and Medi-Cal received by children under 21
years old, pregnant women, and new mothers
Even with the new rule in place, the following
individuals DO NOT take the Public Charge test:
•Legal Permanent Residents or “LPRs”, also
known as green card holders, with certain
exceptions
•Refugees, Asylees, and Temporary Protected
Status (TPS) holders
•Self-petitioners under the Violence Against
Women Act
•Special Immigrant Juveniles, T (Victims of
Human Trafficking) & U (Victims of Crimes)
Visas
21
Update on Public Charge
Final Rule: Implementation
on February 24, 2020
EHSD REPORT TO THE FAMILY AND HUMAN SERVICES
COMMITTEE
FEBRUARY 24, 2020
22
The Rule Change
What is Public Charge?
The term “public charge” is used to indicate a person who may be likely
to become dependent on the government for subsistence. A public
charge determination can be used as grounds to reject a legal
immigrant’s application for a visa or green card.
What will change on February 24, 2020?
New heavily weighted factors to the totality of circumstances
are considered, including negative weight for receipt or use of one or
more designated public benefits.
New benefits programs added to the list of programs that will
be included in the public charge determination.
23
Impacts of the Rule Change
Families may forego critical
supports, feeling that they must
choose between food, health care
and services they need, and
obtaining the citizenship they are
legally on track to obtain
Due to a “chilling effect,” even non-
affected immigrant families may not
enroll –or disenroll –in programs
for which they are eligible
The changes pose a risk of worse
health outcomes and greater
poverty for those in need and
negative health and economic
impacts for the community at large
What Actions Have the Board
Taken?
•The new rule runs counter to our
values as a Welcoming County
(Resolution No. 2018/245)
•It also do not align with the EHSD core
value that embraces diversity, and
honors individual differences and equal
treatment of all
•For these reasons, the Board of
Supervisors submitted a Public
Comment OPPOSING the proposed
rule on December 7, 2018
24
EHSD Response to Public Charge
Implementation: February 24, 2020
Equipping Our Staff
•Current:
•Training in progress for all EHSD
staff (almost 1/3 of Eligibility
Worker staff already trained)
•Continue to monitor USCIS and
Department of State guidance
•Planned:
•Public Charge Webinar and
Employee Guide for all staff
•Identify and enroll Public Charge
“Champions” within EHSD ranks
Empowering Our
Customers
•Current:
•Update EHSD.org Public Charge/
Immigration Landing page with
latest info, press release, and
community resources
•Finalize and publish Public
Charge video and post to
EHSD.org
•Continue to track data trends
(“chilling effect”)
•Planned:
•Finalize and Distribute Public
Charge Community Flyer
•Plans for materials in other
languages (currently
English/Spanish)
Coordinating Efforts
with County and
Community Partners
•Current:
•Re-convene Public Charge
partnership group (EHSD, CCHS,
Clinic Consortium, Stand
Together CoCo, and legal service
providers) for increased clarity
on rules and coordination of
efforts
•Coordinate with partners on
outreach events
•Planned:
•Coordinate a Public Charge
community forum
•Identify opportunities for further
understanding about the public
charge rule, focus on training
resources for attorneys
25
FAMILY AND HUMAN SERVICES COMMITTEE 6.
Meeting Date:02/24/2020
Subject:CONSIDER accepting a report on the role of members of the FACT
Committee.
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: 120
Referral Name: Clarifying the Role of the Family and Children's Trust (FACT)
Committee
Presenter: Kathy Gallagher Contact: Laura Malone; 8-4943
Referral History:
Referral #120 was made to the Family and Human Services Committee in 2019.
Referral Update:
None.
Recommendation(s)/Next Step(s):
CONSIDER accepting a report on the role of members serving on the Family and Children's Trust
(FACT) Committee and if needed, provide additonal direction to staff.
Fiscal Impact (if any):
None
Attachments
FACT Report
26
Family and Children’s Trust (FACT)
Committee
February 24, 2020
Report to Family and Human Services Committee
Kathy Gallagher
Employment and Human Services Director
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
1
OVERVIEW
On November 30, 2019 a letter was submitted to Supervisor Andersen from the Family and Children’s Trust
(FACT) Committee Chair (Joseph DeLuca) and Vice-Chair (Mary Flott) requesting guidance on whether or
not it is the intent of the Board of Supervisors (BoS) to maintain FACT Committee to a role as a grant
management organization in Contra Costa County. As a result, the BoS asked the Family and Human
Services (FHS) Committee to consider whether it would be appropriate to expand the charge of the FACT
Committee. As a result, the FHS Committee opened a referral as follows:
Clarifying the Role of the Family and Children's Trust (FACT) Committee (#120).
This report is in response to a FHS Committee request to the Employment and Human Services Department
(EHSD) Children and Family Services (CFS) Bureau to provide a report for the February 24, 2020 FHS Committee
meeting regarding this referral.
BACKGROUND
The FACT Committee was established in 1985 by the Contra Costa County (CCC) BoS to make funding
recommendations to the BoS on the allocation of specific funds for the prevention/amelioration of child abuse
and neglect, and the promotion of positive family functioning. These funds include: The Child Abuse
Prevention, Intervention, and Treatment (CAPIT) funds (AB 1733), the Community-Based Child Abuse
Prevention (CBCAP) funds, Birth Certificate fees (AB2994), the Ann Adler Family and Children’s Trust funds,
license plate fees, and other funds as may be subsequently directed by the Board of Supervisors. The Board
Order approving the Committee establishment is attached as Appendix A.
Of the 58 counties in California, CCC is the only county that has a committee dedicated to administering Child
Abuse Prevention and Children’s Trust Funds. These other counties administer the funds in a variety of ways
including, but not limited to, assigning the funds to their local CAPC to provide services to the community,
handling within the child welfare agency, and/or contracting with a Community Partner to manage the funds
distribution.
FACT COMMITTEE GOALS/OBJECTIVES
The FACT Committee recommends to the BoS, Community Based Organizations (CBOs) to contract with in
support of child abuse prevention. Every two years the FACT Committee establishes priority areas for allocating
available FACT funds based on information/data achieved through a FACT needs assessment. This needs
assessment is in alignment with the Children and Family Services County Systems Improvement Plan (SIP)/Self-
Assessment. The Committee develops a Request for Proposal (RFP) which incorporates the identified priorities
and utilizes a competitive bidding process to select non-profit, CBOs that can best provide the services
determined to be most aligned with the child abuse prevention objectives. Recommendations are made to
the BoS who makes the final funding decisions, resulting in contracts with CBOs to provide services in support
of the identified priority areas. The Committee continues to evaluate these funded programs through annual
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
2
monitoring visits while FACT Staff oversees the overall fiscal monitoring of active contracts to ensure continued
provision of quality service and achievement of stated goals.
FACT COMMITTEE OPERATIONS
The FACT Committee holds monthly public meetings on the first Monday of each month at 9:30 AM at
EHSD, 40 Douglas Drive, Martinez. Agendas are published to the public at least 72 hours in advance of
the meeting and Committee meetings are open to the public. A quorum for voting purposes is defined
as fifty percent plus one (50%+1) of authorized seats.
FACT Committee membership consists of 15 members, including 2 officers - a Chairperson and Vice-
Chairperson. The make-up of the committee is described below and the current roster is included as
Appendix B.
1. Up to a total of five (5) sector representatives from the following Committees/Groups
a. Mental Health Commission
b. Local Planning Council
c. First 5 Commission
d. Child Abuse Prevention Council (CAPC) (ex officio)
e. Faith-Based Community
f. Substance Abuse Advisory Committee or Council
g. Early Childhood Education/Child Development (group or individual)
2. One representative from each of the five Supervisorial Districts. Supervisors will recruit and appoint
their own representative or, if requested, Staff to FACT will provide recruitment assistance.
3. Up to five At-Large members shall be recruited from representative community groups including, but
not limited to, the following:
a. Service clubs
b. Faith-based organizations
c. Civic organizations
d. Ethnic and cultural clubs/groups
e. Chambers of Commerce
f. Parent/Teacher Associations/other educational entities
As an ex officio member, the Director of CAPC contributes expertise on the topic of Child Abuse Prevention
in the community and acts as liaison between external agencies/organizations such as the State and
Community Partners to report relevant information to the FACT Committee. The remaining FACT
Committee members have a variety of experience and backgrounds. Committee membership is a two
year term. Currently, there are four members with less than two years of experience serving on the
Committee. There are currently three vacancies on the Committee and one (Child Development Early
Childhood Education/Local Planning Council) has been vacant since at least May 2018. Recruitment of
new members is currently accomplished through Committee member outreach and through the Clerk of
the Board who sends monthly vacancy reports to all Supervisors and staff for awareness and publication
as needed. It has been a challenge to fill all the vacancies. The Committee has identified a need to
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
3
increase visibility and is developing member recruitment language that can be used to market across
multiple mediums. Achieving quorum has not recently been a problem. Of the eleven scheduled
meetings in 2019 there has only been one occasion where a quorum was not able to be reached due to a
member's illness.
The table below shows the major tasks of the Committee members:
FACT Committee Member Roles
Needs Assessment - Every two years conduct FACT needs assessment,
including establish content for community member and professional surveys
(web-based and in-person), community and professional
discussions/meetings and review/analysis of other current studies and
information, to establish a minimum of two priority areas for funding of
services
All members
RFPs - every two years based on priority area of service need, develop desired
RFP content; review and rate all responding proposals; recommend to EHSD
Director and BoS the award of contracts, including level of funding
All members
Monthly meeting participation All members
Site Visits and Reporting - every two years perform on-site monitoring visits
to FACT contracted agencies, including program reviews; document report
results, present at FACT meeting
All members
Contract renewal - Review site visit reports and provide recommendation on
contract renewal
All members
Public information activities and coordination/collaboration discussion with
related programs/agencies to inform and educate the community about the
issues and problems facing low-income families and children
All members
Tax bill insert content - review and approval All members
Member recruitment - application review, interview, prospective member
vetting
All members
Usual duties as provided in Roberts Rules of Order Chairperson, Vice-Chairperson
Donor Letter review and signature Chairperson, Vice-Chairperson
EHSD STAFF SUPPORT FOR FACT
As determined in the 1985 charter, the BoS directed the County Social Service Department to provide staff
support to FACT. As a result, the EHSD CFS Bureau provides staff to support the FACT Committee. EHSD
absorbs the staffing which currently amounts to on average .5 FTE amongst four staff members (2 ASAIIIs,
a Contracts Administrator, and a Secretary). Fiscal and other administrative Contracts support is not
included in the .5 FTE.
The table below shows the major staffing support activities based on current staffing levels. This activity
has fluctuated over the years based on available staffing and mandated activity.
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
4
FUNDING REVENUE
FACT Funding consists of monies derived from the California Department of Social Services (CDSS)
and various other revenue sources. The CDSS portion accounts for approximately 60% of the
funding and is made up of Child Abuse Prevention, Intervention and Treatment Program (CAPIT)
(AB1733) funds and the federal Community-Based Child Abuse Prevention (CBCAP) funds. Other
funding consists of Birth Certificate fees (AB2994), specialized license plate fees, and the Ann
Adler Family Donations (CCC property tax bill donations).
EHSD FACT Staffing Support
RFPs - documentation, publication, coordination, packet assembly,
communication and distribution to FACT Committee, result tabulation,
award/denial notifications
ASAIIIs & Contracts Administrator
Contract/Account management – generation, coordination, documentation,
negotiation, demand payment processing, fiscal monitoring/reporting
ASAIIIs & Contracts Administrator
Site Visit Monitoring Support – report generation, coordination,
communication, tracking
ASAIIIs
Meeting Support – agenda, minutes, distribution, posting, scheduling, hosting,
material preparation, meeting follow-up, action item response and resolution
Secretary, ASAIIIs
Meeting Participation ASAIIIs, Contracts Administrator, Secretary
Annual OCAP Reporting - vendor and OCAP coordination, communication,
data gathering and consolidation, completing State template/report, report
submission to OCAP, resolution of report issues with OCAP Analyst and
revision of report based on OCAP feedback
ASA IIIs
Property Tax Bill Donor Support – Insert preparation, print and mail
facilitation, donor log, donor thank you letters
Secretary, ASAIIIs
Membership – tracking and facilitation of new and annual renewal
membership requests through the county approval process, coordination and
planning of membership renewals with members, new member
communication
ASAIIIs
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
5
The FY19-20 Funding Revenue is shown in the table below:
FUNDED PROGRAMS
As a result of the RFP review and evaluation process in 2019, selected CBOs were awarded one (1) year
contracts with the potential for one (1) year renewal. In FY19-20 FACT Awards and Contracts were issued
in the amount of $688,655 to nine (9) community agencies to support Child Abuse Prevention efforts in
Contra Costa County.
The FY19-20 funding recipients are listed below:
FY 19-20 FACT Funding Revenue
CDSS Funds
Child Abuse Prevention, Intervention, and Treatment (CAPIT) $375,052
Community-Based Child Abuse Prevention (CBCAP)* $39,748
$414,800
Other revenue
AB2994 (Birth Certificate fees)* $215,665
Ann Adler Children and Family Trust (Private Donations)* $34,600
License Plate fees* $23,600
$273,865
TOTAL $688,655
*estimated based on funding history
FY 19-20 FACT Funding Recipients
Care Parent Network (CC ARC) Family Empowerment Project $80,000
Catholic Charities of the East Bay/Jewish Family Community Services Refugee Immigrant Child Abuse Prevention Program (RICAP) $80,000
Child Abuse Prevention Council (CAPC) Nurturing Parenting Program $55,655
Contra Costa Interfaith Housing Early Intervention, Parenting Education and Mental Health Support $80,000
C.O.P.E. (Counseling Options & Parent Education) Supporting Father Involvement Program (SFI) $73,000
Mt. Diablo Unified School District; Crossroads High School Supporting Pregnant Teens $80,000
STAND! Breaking the Cycle Program $80,000
Ujima Family Wellness Program $80,000
YMCA East Bay/BACR Self-Regulation and Competency Project (ARC) $80,000
TOTAL AWARDS $688,655
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
6
The following charts provide a summary of FY19-20 FACT Contract efforts to date:
Families Served by Agency
July 1, 2019 -December 31, 2019
COPE Care Parent Network Ujima
Mt Diablo CCIH STAND!
CAPC YMCA/BACR CCEB/JFCS
Families Served by Region
July 1, 2019 -December 31, 2019
East County Central County South County West County
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
7
CONCLUSION
Over the last several months, the FACT Committee has been working on recommended updates to the
current Charter. At the most recent FACT Committee meeting on February 3, 2020, the FACT
Committee agreed to retain the current language in ARTICLE VII, Section 3 regarding other Committee
activities:
“Public information activities and coordination/collaboration discussions with related
programs/agencies serve as a mechanism to inform and educate the community about the
issues and problems facing low-income families and children.”
The updated Charter is pending final Committee approval which will require a 2/3 majority vote prior to
submitting to the BoS for final acceptance and approval.
This report from EHSD serves to inform FHS Committee on FACT Committee roles and responsibilities
and to acknowledge and express appreciation for the continued support from Contra Costa County
Board of Supervisors.
APPENDICES
A. Board of Supervisors, March 25, 1985, Establishing Family & Children’s Trust Committee (FACT)
B. FACT Roster February 2020
C. FACT Charter: POLICIES AND PROCEDURES, FAMILY AND CHILDREN'S TRUST COMMITTEE (FACT)
CONTRA COSTA COUNTY
34
Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
8
APPENDIX A
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
9
APPENDIX B
FACT ROSTER February 2020
Committee Seats (5)
At-Large Members (5)
District Seats (5)
1. First 5 Commission
Exp. 09/30/2020
Lisa R. Johnson
2. School Representative
Exp. 09/30/2020
Karin Kauzer
3. Child Development
Early Childhood
Education/Local Planning
Council
Exp. 09/30/2020
Vacant
4. Child Abuse Prevention
Council
Exp. 09/30/2021
Carol Carrillo, MSW
5. Mental Health
Exp. 09/30/2021
Dr. Allyson Mayo
1. Mary Flott (Vice-Chair)
Exp. 09/30/2020
2. At-Large Seat
Exp. 09/30/2020
Vacant
3. Marianne Gagen
Exp. 09/30/2021
4. Joseph DeLuca (Chair)
Exp. 09/30/2021
5. Olga Jones
Exp. 09/30/2020
District I
Exp. 09/30/2021
Supervisor John Gioia
Richard Bell
District II
Exp. 09/30/2021
Supervisor Candace Andersen
Mariana Valdez
District III
Exp. 09/30/2020
Supervisor Diane Burgis
Stephanie Williams-
Rogers
District IV
Exp. 09/30/2021
Supervisor Karen Mitchoff
Mujdah Rahim
District V
Exp. 09/30/2021
Supervisor Federal Glover
Vacant
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Family and Human Services Committee Report
Family and Children’s Trust (FACT) Committee
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APPENDIX C
FACT Charter
POLICIES AND PROCEDURES
FAMILY AND CHILDREN'S TRUST COMMITTEE (FACT)
CONTRA COSTA COUNTYFACT ROSTER February 2020
See next page
37
Revised January, 2010 1
POLICIES AND PROCEDURES
FAMILY AND CHILDREN'S TRUST COMMITTEE
(FACT)
CONTRA COSTA COUNTY
ARTICLE I: Name, Purpose, Origin
ARTICLE II: Membership
ARTICLE III: Officers
ARTICLE IV: Committees
ARTICLE V: Role and Relationship of Contra Costa
Employment and Human Services Department and
the FACT Committee
ARTICLE VI: Meetings
ARTICLE VII: Established Procedures
ARTICLE VIII: Conflict of Interest Guidelines
ARTICLE IX: Amendments to Policies and Procedures
ARTICLE I
NAME, PURPOSE, ORIGIN
Section 1 NAME
The name of this committee shall be the Family and Children's Trust Committee
(FACT).
Section 2 PURPOSE
The purpose of this Committee is to establish priorities and make funding
38
Revised January, 2010 2
recommendations to the Board of Supervisors on the allocation of specific
funds for the prevention/amelioration of child abuse and neglect, and the
promotion of positive family functioning. These funds include: The Child
Abuse Prevention, Intervention, and Treatment funds (CAPIT) funds, (AB
1733), Birth Certificate funds (AB2994), the Family and Children’s Trust
funds, the Community-Based Child Abuse Prevention funds (CBCAP), the
Child Care Affordability funds, and other funds as may be subsequently
directed by the Board of Supervisors.
The FACT Committee also provides information and data to the
Employment and Human Services Department on the effectiveness of
current and proposed programs for families and children and on recent or
pending legislation that would potentially impact family and children’s
services programs, clients, or funding mechanisms.
Section 3 ORIGIN OF COMMITTEE
On April 6, 1985 the Contra Costa County Board of Supervisors
established the Family and Children's Trust Committee (FACT) to make
funding recommendations to the Board of Supervisors on allocation of the
CAPIT Funds (AB1733), Birth Certificate Funds (AB2994), and the
Family and Children's Trust Fund monies. Previously, there were three
Committees providing recommendations to the Board of Supervisors for the use of
these funds. The Board also directed the FACT Committee to make funding
recommendations on the Child Care Affordability funds and the Community-Based
Child Abuse Prevention funds (CBCAP) at a later date.
In 2005, the Board of Supervisors directed that the Family and Children’s Services
Advisory Committee ( FACSAC) be merged with FACT as the federal mandate for
FACSAC had ceased to exist and many of the functions of the committee had been
assumed by other programs within the Employment and Human Services Department
or other county entities.
All decision making authority is retained by the Board of Supervisors. The Board of
Supervisors is the appointing authorities to FACT.
ARTICLE II
39
Revised January, 2010 3
MEMBERSHIP
Section 1 MEMBERSHIP CATEGORIES
The membership of the FACT Committee shall consist of:
1. Up to a total of five (5) sector representatives from the following
Committees/Groups
a. Mental Health Commission
b. Local Planning Council
c. First 5 Commission
d. Child Abuse Prevention Council (ex officio)
e. Faith-Based Community
f. Substance Abuse Advisory Committee or Council
g. Early Childhood Education/Child Development (group or
individual)
2. One representative from each of the five Supervisorial Districts.
Supervisors will recruit and appoint their own representative or, if
requested, staff to FACT will provide recruitment assistance.
3. Up to five At-Large members shall be recruited from representative
community groups including, but not limited to, the following:
a. Service clubs
b. Faith-based organizations
c. Civic organizations
d. Ethnic and cultural clubs/groups
e. Chambers of Commerce
f. Parent/Teacher Associations/other educational entities
All At-Large members shall be recruited to bring expertise in child care, out-of-home
placement, homelessness, alcohol/substance abuse treatment, family systems or
family preservation, child abuse/neglect services, parent education, multi-ethnic
systems or programs and/or program planning, analysis, and evaluation.
Section 2 REQUIREMENTS
Each entity listed in Article II, Section 1 (A.) above which has a sector representative
on the FACT Committee will have first option to recommend a replacement for that
40
Revised January, 2010 4
individual should he/she leave for any reason. New appointments must be made
within 90 days or the FACT Committee may select another organization,
commission, or council from the list to appoint someone to fill the vacancy. FACT
will request that said organization, commission, or council select a representative
that:
1. Has knowledge of child abuse/child development or family functioning
issues and programs, if possible;
2. Will commit self to attend all FACT meetings and read all materials; and
3. Will regularly seek input from, and report back to, the appointing body
about the issues discussed and the decisions made by the FACT
committee.
The five (5) At-Large members will be selected and replaced when needed from the
community through a recruitment, application and interview process, by members of
the FACT Committee and staff. The Committee will recommend individuals that
have expertise in one of the designated areas in Article II, Section 1, and consider
items (1.) and (2.) in Article II, Section 2.
Section 3 TERM of MEMBERSHIP
One term of Committee membership shall be two years. The FACT committee will
develop a schedule whereby no more than fifty (50) percent of FACT members
terminate membership in any one year. An ethnic, economic, and geographic balance
among members shall be maintained as much as possible.
Section 4 ABSENCES
Absences:
1. Excused absences are those reported beforehand, if possible, and are due to
emergency, illness, work schedule conflicts, or scheduled vacation. After
three (3) such consecutive absences in one year, an evaluation will be
made by the FACT Committee to determine if this should constitute a
resignation from the Committee.
2. Three (3) unexcused consecutive absences in one year shall constitute a
resignation from the Committee. Following the third unexcused absence,
the Chairperson will contact the organization or individual in question and
request a new representative.
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Revised January, 2010 5
Section 5 RESIGNATIONS
Voluntary resignation is accomplished by writing to the Chairperson. The
resignation will be effective at the time unless otherwise specified.
Section 6 CONFLICT-FREE REQUIREMENTS
All FACT Committee members shall be conflict -free according to Contra Costa
County's and the State Department of Social Service Conflict of Interest
Guidelines (see Article VIII, Conflict of Interest Guidelines).
Section 7 LIABILITY
A member of the Committee shall not, solely because of such membership, be
personally liable for any debts, obligations, or liabilities of the Committee.
Section 8 REVIEW OF APPOINTMENTS
All prospective At-Large appointments shall be sent to the Family and Human
Services Committee (FHS) for review prior to appointment by the Board of
Supervisors. The FACT Committee shall forward to FHS the resumes of qualified
individuals.
ARTICLE III
OFFICERS
Section 1 OFFICERS
The officers of this Committee shall be a Chairperson and, if deemed necessary by
the Committee, a Vice-Chairperson.
Section 2 DUTIES
The duties of the officer(s) shall be the usual duties of such officers as provided in
Roberts Rules of Order. The Vice-Chairperson shall perform such other duties as
may be assigned by the Chairperson.
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Revised January, 2010 6
Section 3 TERM OF OFFICE
The term of office shall be two years. Officers may be elected for one or more
following terms in the same office.
Section 4 OFFICER ELECTIONS
1. Officers shall be elected by majority vote of the membership.
2. Vacancies occurring between elections shall be filled by election, in like
manner, at the next meeting after the vacancy occurs.
ARTICLE IV
COMMITTEES
Section 1 COMMITTEES
The Chairperson shall appoint such Subcommittees as may be required for the
furtherance of the purpose of the Committee.
Section 2 RESPONSIBILITIES
All FACT Committee members, save ex officio (non-voting) members if currently
sitting, shall be responsible for preparing, reviewing, and rating all proposals
resulting from the annual RFP process and recommending to the Employment and
Human Services Director and the Board of Supervisors the award of family and
children's services contracts, including the appropriate level of funding for such
contracts, with non-profit community agencies pursuant to:
1. CAPIT (AB 1733) and Birth Certificate-funded (AB 2994) programs for
child abuse prevention and early intervention services:
2. The Family and Children’s Trust Funds, for leveraging with other
community resources to maximize public benefit in family and children’s
service programs;
3. The federal CBCAP (Community-Based Child Abuse Prevention) funds;
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Revised January, 2010 7
4. The Child Care Affordability funds to improve, expand, and make child
care more affordable and accessible to low-income families; and
5. Other funds as subsequently directed by the Board of Supervisors.
ARTICLE V
ROLE AND RELATIONSHIP OF CONTRA COSTA EMPLOYMENT
AND HUMAN SERVICES DEPARTMENT WITH THE FACT
COMMITTEE
Section 1 ROLES
The Board of Supervisors delegated to the Employment and Human Services
Department the responsibility to administer certain State and County funds disbursed by
Board orders based on the recommendations of this FACT Committee. This task
involves meeting State and County requirements related to AB 1733 (CAPIT funds),
AB 2994 (Birth Certificate funds), the Ann Adler Family and Children's Trust Funds,
the federal Community- Based Child Abuse Prevention funds (CBCAP), and the Child
Care Affordability Funds. The Board of Supervisors also directed the Employment
and Human Services Department to provide staff support to the FACT Committee.
Section 2
Staff support to the FACT Committee includes:
(a) Providing clerical support, e.g., prepare and distribute committee’s
agendas, prepare minutes of all meetings, notify members of meetings,
draft correspondence, etc., for the Chairperson's approval, prepare and
send written materials at the Chairperson's direction, and maintain a current
membership roster. (See Article VII, Section 6);
(b) Implementing the instructions of the Chairperson relative to public hearings
or other tasks as assigned;
(c) Advising the Committee about political or contractual ramifications of any
decision being considered by this Committee or its members; and
(d) Reporting to the Committee regularly about contract timelines, monitoring
procedures and any problems with contracts or contractors, distributing all
contract service plans and budgets and all written reports required from
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Revised January, 2010 8
contractors or by the State.
Section 3
Staff support to the FACT Committee does not include:
(a) acting unilaterally at any time relative to FACT Committee business or
issues;
(b) voting on the funding priorities, the RFP process, funding decisions, or any
other motion before the Committee.
ARTICLE VI
MEETINGS
Section 1
All meetings of the FACT Committee shall be governed by the Brown Act
(Government Code section 54950, et seq.) and Better Government Ordinance.
Section 2
The Committee shall meet at least monthly and as often as needed during the
RFP allocation period.
Section 3
Meetings shall be held at a regularly scheduled date and time of the month as
established by the Committee in order to better accommodate attendance by
Committee members and the public. Notice of the meeting shall be posted in a
prominent place.
Section 4
A quorum is defined as fifty percent plus one (50%+1) of authorized seats. No
voting shall take place without a quorum present. Unless otherwise required by
these policies, a majority of the total membership is required to pass any
proposed action of the FACT committee.
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Revised January, 2010 9
Section 5
Special meetings of this Committee may be called by the Chair person, Vice-
Chairperson, or any three members in concert. Special meetings can be held following
four-work days' notice to all members if a quorum is present at the designated date
and time.
ARTICLE VII
ESTABLISHED PROCEDURES
Section I
Every two years the FACT Committee shall establish a minimum of two specific
priority areas for allocating available FACT funds based on information/data from a
County self-assessment or equivalent, public hearing or other needs assessment
mechanism, a review of additional surveys/reports from other groups, and/or
interviews with key child abuse/neglect professionals.
Section 2
(1) The FACT Committee will adhere to the following decision-making process for
the allocation of CAPIT (AB1733), Birth Certificate (AB2994) and Community-
Based Child Abuse Prevention funds. These monies derive from the State
Department of Social Services and any requirements of that Department will be
adhered to, in addition to the following procedures:
a. These monies are for child abuse and neglect prevention and early intervention
services, which meet the needs of children at high-risk, especially those aged
0 - 14, operated by private non-profit organizations.
b. Every two years a needs assessment process, including community member and
professional surveys (web-based and in-person), community and professional
discussions/meetings and review/analysis of other current studies and
information, will be used to establish a minimum of two priority areas for
funding of services.
c. The Employment and Human Services Department will implement a
competitive RFP/RFI process for the allocation of funds.
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Revised January, 2010 10
d. The FACT Committee will review, rate, and recommend approval of
contracts to the Board of Supervisors following the guidelines outlined in the
current RFP.
e. Monies contributed to the Family and Children’s Trust fund will be allocated
to public/private non-profit agencies which provide services that meet the
needs of families and children in Contra Costa County. These funds will
generally be combined with the State funds described in (a), above, and will
be allocated via the same process, but they may, at the FACT Committee’s
discretion, be used to support small programs whose goals are slightly
broader than those of the aforementioned state program.
Section 3
The general timeline for the work of the Committee in an RFP funding year is as
follows:
September: Committee officer terms begin; agencies are notified of public
hearings/interviews/other needs assessment activities.
October: Begin contractor site-visits; continue needs assessment.
Nov.-Dec: Identify overall county needs and establish funding priorities.
Jan.-Feb. FACT Committee, staff and Contracts Unit prepares RFP/RFI for
distribution; RFP/RFI released mid-February.
March: Proposals due; begin second round of site-visits.
April: Committee members rate and review proposals.
May: Rating and Review meeting (open) held; following two week
appeal period, funding recommendations forwarded to
Employment and Human Services Director and Board of
Supervisors for final approval.
June: Contracts and Grants Unit of the Employment and Human Services
Department prepares and submits contract
documents to selected agencies.
July: Review of overall RFP process to identify required modifications;
tax insert approved.
August: No FACT meeting
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Revised January, 2010 11
In addition to this RFP-focused timeline, other pertinent activities, including program
review meetings and meetings with community members occur throughout the year.
Public information activities and coordination/collaboration discussions with related
programs/agencies serve as a mechanism to inform and educate the community about
the issues and problems facing low-income families and children. A legislative report
is provided quarterly by the Director of the Child Abuse Prevention Council (sitting
on the FACT Committee as an ex-officio member).
This general timeline will serve as the basis for developing the FACT Committee’s
annual work plan by October 15 of each year.
Section 4
The County Employment and Human Services Department will establish a work plan
with the State regarding CAPIT (AB 1733) and Community-Based Child Abuse
Prevention Funds (CBCAP), to be reviewed by the committee.
The County Employment and Human Services Department will not establish a work
plan with the State regarding funds raised through Birth Certificates (AB2993) or
other funds within the purview of this Committee without prior review of such plan
by the Committee as such decisions directly impact the FACT Committee's work plan
and timelines.
Section 5
The County liaison from the Office of Child Abuse Prevention (OCAP) will be
invited to meet with The FACT membership at least annually in order to maintain
communication and a current understanding of OCAP's expectations.
Section 6
Employment and Human Services staff to the FACT Committee shall maintain a
roster of attendance, including excused and unexcused absences (as defined herein)
and will notify the Chairperson when any member has two consecutive unexcused
absences.
If the FACT Committee decides on a course of action, staff to the Committee will
follow through on that decision as soon as possible. Staff will raise any issues or
problems he/she sees with a course of action while it is still under discussion. The
Committee and Employment and Human Services staff will work together to ensure
that all issues and potential problems are addressed before decisions are made. Should
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Revised January, 2010 12
a problem arise for Employment and Human Services staff while executing a
Committee decision, the
Chairperson will be contacted as soon as possible. That problem or item will then be
placed on the next agenda so members can be kept informed of the outcome of their
decisions.
Section 7
Staff to this Committee and EHSD Contracts and Grants Unit staff who deal with the
State Office of Child Abuse Prevention, or contractors allocated monies via
Committee recommendations, will submit directly to the Chairperson all original
source documents received pertaining to CAPIT, Birth Certificate, CBCAP, or Trust
Fund monies, as well as other relevant documents under the purview of the
committee.
Section 8
Members entitled to vote shall not be permitted to vote or act by proxy.
ARTICLE VIII
CONFLICT OF INTEREST GUIDELINES
Section 1
All members of the FACT Committee shall be conflict -free according to Contra
Costa County's and the State Department of Social Services' Conflict of
Interes t Guidelines.
To be conflict-free, FACT membership shall not include anyone who:
1. Is a board member or an employee of an agency receiving monies
recommended by FACT.
2. Is a board member or an employee of an agency applying for FACT
funding.
3. Has been a b oard member or an employee of an agency during a 12
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Revised January, 2010 13
month period measured either from the dated he or she resigned from
an agency which received FACT funds at any time during the
preceding year or after the end of the fiscal year in which that agency
received any FACT funds.
Section 2
Contract monitoring is not to be conducted by any member of FACT who
has a conflict of interest in that the member, or the member's spouse or
business partner, is a board member or an employee of the contract agency
he or she is monitoring.
ARTICLE IX
AMENDMENT OF POLICIES AND PROCEDURES
Section 1
These Policies and Procedures may be amended once the following actions have
occurred:
1. The proposed amendment has been introduced in writing by one or
more FACT members at a meeting with a quorum present; and
2. The amendment has been discussed by the membership in at least one
regular meeting prior the regularly scheduled meeting at which a vote is
taken; and
3. A ny suggested changes in wording have been accepted by the one o r
more FACT members who originally introduced the amendment; and
4. A 2/3 vote of the total membership approves the amendment either by
a count of hands or by written ballot as determined by a majority of the
members present on a case-by-case basis, and:
5. The amendment(s) is approved by the Board of Supervisors.
50
FAMILY AND HUMAN SERVICES COMMITTEE 7.
Meeting Date:02/24/2020
Subject:2020 Family and Human Services Committee Workplan
Submitted For: David Twa, County Administrator
Department:County Administrator
Referral No.: NA
Referral Name: NA
Presenter: Dennis Bozanich Contact: Dennis Bozanich; 5-1037
Referral History:
The Board of Supervisors made the following referrals to the 2020 Family and Human Services
Committee:
REF #SUBJECT
1 5 Continuum of Care Plan for the Homeless /
Healthcare for the Homeless – Semi-Annual Update
2 20 Public Service Portion of the Community
Development Block Grant
3 25 Child Care Planning/Development Council
Membership
4 44
Challenges for EHSD (Combined with Referral #19
on Welfare Reform) (Includes Continuum of Care
Reform (Foster Care) Report)
5 45 Adult Protective Services and Challenges for Aged &
Disability Populations
6 56 East Bay Stand Down for Homeless Veterans
7 78 Community Services Bureau/Head Start Oversight
8 81 Local Child Care & Development Planning Council
Activities
9 82 Secondhand Smoke Ordinance
10 92 Local Planning Council - Countywide Child Care Plan
11 93 Youth Services Report - (Includes Independent
Living Skills Program Report)
12 101 FACT Committee At-Large Appointments
13 103 SNAP/CalFresh (Food Stamp) Program
14 107 Laura's Law
15 109 Workforce Innovation and Opportunity Act
Innovative Community Partnerships (Includes Whole
51
16 110 Innovative Community Partnerships (Includes Whole
Family Services Report)
17 111 Family Justice Center & Commercially Sexually
Exploited Children
18 112 Policy Options to Protect Youth from Tobacco
Influences in the Retail Environment
19 114 Impacts of Technology on Access to Public Benefits
20 116 Public Mental Health Care System
21 117 Mental Health Services Act / Proposition 63 Funding
22 118 Mental Health Services Act Funding
23 119 Elimination of Head Start Home Based Program
services for children ages three to five.
24 120 Clarifying the Role of the Family and Children's
Trust (FACT) Committee.
The Committee members have selected the fourth Monday of each month at 9:00 a.m. as the
standing meeting date and time for 2020.
Referral Update:
Attached for the Committee's review is the proposed meeting schedule and the proposed work
plan for hearing each of the 2020 referrals (Attachment A).
Recommendation(s)/Next Step(s):
APPROVE the proposed 2020 Committee meeting schedule and work plan, or provide direction
to staff regarding any changes thereto.
Fiscal Impact (if any):
None
Attachments
Draft 2020 Committee Workplan
52
DRAFT 2020 Family Human Services Committee Workplan
Meeting Details Agenda Items
Challenges for EHSD (#44) ‐ Changes to Public Charge Policy on access to
services
Clarifying the Role of the Family and Children's Trust (FACT) Committee
(#120)
Review of FHS Committee Annual Workplan for 2020
Appointment Recommendations:
+ Mr. Cheng Reappointment to IHSS PA Advisory Council ‐ Consumer
Seat # 1
HIV Prevention Needle Exchange Program (#61)
Health, Housing and Homeless Services (#5)
Public Service Recommendations of the County's FY 2020‐21 CDBG and
ESG Action Plan
Cultural Plan Prospectus
Appointment Recommendations as needed
Mental Health Services Act Funding (#118)
Appointment Recommendations as needed
Memorial Day ‐ Meeting date and time TBD
Community Services Bureau/Head Start Oversight with staffing report
(#78)
February 24, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 2/14/2020
March 23, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 3/13/2020
5/25/2020
TBD
April 27, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 4/17/2020
53
DRAFT 2020 Family Human Services Committee Workplan
Family Justice Center & Commercially Sexually Exploited Children (#111)
SNAP/CalFresh Update (#103)
Appointment Recommendations as needed
East Bay Veteran's Stand Down event on August 27‐30 (#56)
Child Care Needs Assessment Review (#81) and Local Planning Council
appointments‐ Countywide Child Care Report (#92)
Appointment Recommendations as needed
AOT ‐ Assisted Outpatient Treatment (Laura's Law) (#107)
Policy Options for protecting Youth from Tobacco Influences in the retail
environment (#112)
Secondhand Smoke Ordinance (#82)
Appointment Recommendations as needed
Adult Protective Services and Challenges for Aged & Disability
Populations including status of the Aging Master Plan (#45)
Innovative Community Services (#110)
Appointment Recommendations as needed
July 27, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 7/17/2020
August 24, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 8/14/2020
September 28, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 9/18/2020
June 22, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 6/12/2020
54
DRAFT 2020 Family Human Services Committee Workplan
Challenges for EHSD (#44) - Includes Continuum of Care Reform Report
Youth Services Report - (Includes Independent Living Skills Program
Report) (#93)
Appointment Recommendations as needed
SNAP/CalFresh Update (#103)
Public Mental Health Care System (#115/116)
Appointment Recommendations as needed
November 23, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 11/13/2020
October 26, 2020
9:00 ‐ 10:30
Room 101
Items due by
5:00PM 10/16/2020
55