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Home My WebLink AboutBOARD STANDING COMMITTEES - 10102011 - FHS Cte Agenda Pkt FAMILY AND HUMAN SERVICES COMMITTEE October 10, 2011 11:00 A.M. 651 Pine Street, Room 108, Martinez Supervisor Gayle B. Uilkema, District II, Chair Supervisor Federal D. Glover, District V, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1. Introductions 2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). DISCUSSION 3. Referral #78 – Community Services Oversight (Presenter: Joe Valentine and Camilla Rand, EHSD) The next meeting of the Family and Human Services Committee is scheduled for November 14, 2011 at 11:00 a.m. ☺ The Family and Human Services Committee will provide reasonable accommodations for persons with disabilities planning to attend Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Family and Human Services Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Dorothy Sansoe, Committee Staff Phone (925) 335-1009, Fax (925) 646-1353 dsans@cao.cccounty.us Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CDBG Community Development Block Grant CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire Contra Costa Consolidated Fire District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT State Early Periodic Screening, Diagnosis and treatment Program (Mental Health) et al. et ali (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS Department of Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OSHA Occupational Safety and Health Administration Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee __________________________________________________________________________________________________________________ Schedule of Upcoming BOS Meetings Oct 11 Oct 25 Nov 1 1 Joe Valentine, Director 40 Douglas Dr., Martinez, CA 94553 Phone: (925) 313-1579 Fax: (925) 313-1575 www.ehsd.org MEMORANDUM DATE: September 30, 2011 TO: CC: Family and Human Services Committee Members Joe Valentine, EHSD Director David Twa, County Administrator FROM: Camilla Rand, Director of Community Services SUBJECT: Annual Community Services Update Recommendation To accept this annual presentation from the Director of Community Services Bureau on updates to the Bureau including budgetary and program information. Community Services is the Community Action program for Contra Costa County, operating the Head Start, State-funded Child Development programs as well as several community action programs. Background In an effort to continue on-going communication with the Board, this presentation outlines the activities covering the past year pertinent to the Board and County Administrator. Each year, the Bureau provides an update to ensure ongoing communication with the Board of Supervisors, as the governing body overseeing the Head Start and Community Action programs. Summary/Conclusion Community Services continues to provides the quality services for which we are known throughout the State and Nation. The continued support by the Board of Supervisors is instrumental in the success of the programs provided by the Bureau. 2 Contra Costa CountyEmployment and Human Services Department Community Services BureauState of the Bureau2011 CSB Revenue by Source2011 ARRA Funding through FY 2011‐12Department of Energy (DOE) Weatherization Assistance Program:•Term: July 1, 2009 – March 31, 2012•Amount spent as of June 30, 2011 ‐$2,742,288•Funds available for FY 2011‐12 ‐$1,812,012Head Start & Early Head Start Early Learning Mentor Coaches– $225,000•Term: September 29, 2009 – February 28, 2012•Amount spent as of June 30, 2011 ‐$18,507•Funds available for FY 2011‐12 ‐$206,493Early Head Start Expansion ‐$2,733,739•Term: July 1, 2010 – September 29, 2011•Amount spent as of June 30, 2011 ‐$2,106,812•Funds available for FY 2011‐12 ‐$626,927 Quality Indicators•Re‐awarded Early Head Start Expansion Grant of $1,045,500 for services to an additional 170 infants and toddlers countywide.• Awarded over $550,000 in supplemental grants to support center projects, literacy activities and facility repairs.• Experienced over $1.7 million in State cuts withno layoffs or significant reduction to services.• Participated in 9 audits; all had no findings.• Eleven of the 18 CSB child care sites are NAEYC accredited, more than any other HS in the state. Quality Indicators•The Board of Supervisors issued a Resolution declaring May 2011 Community Action Month and recognized CSB for its “essential contribution to individuals and families, by providing them with innovative and cost‐effective programs.”•CSB implemented an on‐line office supply ordering system to reduce supply costs and increase ordering efficiencies.• Teacher mentoring program with 11 menteesparticipating •Nutrition services has improved overall nutritional value of menus by significantly increasing fresh fruits and vegetables overcanned, using only organic sprouted whole grain breads, eliminating juice, and introducingMeatless Mondays. Meeting the Needs of Families2011 Top 5 needs and CSB response•Adult Education : Goal setting, Job training programs, Referrals to community based agencies and Community College resource fairs; Quality childcare services so parents are able to work while pursuing their educational goals.•Health Education – CSB offers health educationthrough Cooking Matters classes, Expanded Food and Nutrition Education Program classes,site‐based trainings by CSB nutritionist, goal setting and verifying completion of annual dental and physical exams. Meeting the Needs of Families•Parenting Education –Triple P (positive parenting) program; ACT violence prevention program; Families Thrive, Domestic Violence training; Supporting Fathers Involvement intervention program •ESL Training – For grant period 7/11 –6/12, CSB will have one staff person trained as an ESL teacher who will provide ESL classes to parents onsite.•Job Training – In partnership with Community Action and WFS, CSB provides on the job training for parentsthrough the Clerical Assistant Trainee program and the Teacher Assistant Trainee program for those whoare interested in careers as early childhood educators. Continued EHS Expansion allowed for 170 infants and toddlers to continue services Celebrating with Elected Officials Community Action Programs In 2011, CSB subcontracted with Community Based Organizations to provideservices to those in need•CCC Health Services Dept (HSD): Emergency shelter and services for youth ages 14‐21•Contra Costa Clubhouse: Case management and pre‐vocational skills training for adult mental health consumers•Opportunity Junction: Job Training and Placement Program•City of Richmond Summer Youth Program: Outreach and recruitment for program eligible youth ages 15‐21•In August 2011, EOC Chair and friend to Community Services, the late Fred Jackson received the National Jayne Thomas Grassroots Award for his extensive volunteering and advocacy in Contra Costa County. Community ActionLIHEAP(Low Income Home Energy Assistance Program)•CSB LIHEAP helped 8069households of Contra Costa County with their heating and cooling needs and 4962households that received 48 hours service termination by the utility company•During the State audit for LIHEAP in June 2011, no errors or findings were sighted•The LIHEAP Unit receives thank you notes, thank you cards, and recognitions from our clients on regular basis Stage II/CAPP Alternative Payment Programs•671 Children, 400 Families served •First in the State to pilot electronic case review. We received recognition by the State Department of Education and at the state‐wide providers conference. Continuing Education•50 CSB staff completed infant/toddler courses offered by CSB through Contra Costa College, UC Davis, Brandman University, and Universityof Cincinnati•CSB offered the Infant‐Toddler Motor Development class focusing on the practices of the European Pikler Institute•Continued focus on leadership development through cohorts and training •More than 150 CSB and partner staff supported by CSB through tuition payment and books to enroll in degree awarding colleges CLOUDS(Child Location Observation Utilization Data System)•Management Information System designed to provide increased safety and monitoring of services for staff, families and children.•Technology is very secure, using three‐digit encryption, ensuring confidentiality at all times•Improves work processes and increases productivity by eliminating most paper‐dependent protocols andprocedures•Alerts staff to Special Care Needs On‐demand CLOUDS, continued…•Provides added protection for children as staff are instantly aware when a child moves away from a pre‐determined zone•Tracks all comprehensive services, ensuring that every child receives vital services mandated by the program•Meal counts and attendance are tracked real‐time •Information is accessible remotely by managers•I‐Phone & I‐Pad Applications are in development AfterImproving Business Systems•Developed and implemented on‐line purchasing system•Expanded use of Track‐it •Fully implemented video conferencing and utilizing dictation software for meeting minutes •i‐Phones and i‐pads for remotely managing workload •BARC and LEAN committees AfterLooking Ahead•Possible 3% State “trigger cuts” in January•Head Start and Early Head Start funding uncertain•Community Action programs 50% reduction •2012 Triennial Federal Review •Continued systems improvements Q & A