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Page 1
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its
Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in
oral presentations and written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal
Employees
AICP American Institute of Certified Planners
AIDS Acquired Immunodeficiency Syndrome
ALUC Airport Land Use Commission
AOD Alcohol and Other Drugs
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BCDC Bay Conservation & Development Commission
BGO Better Government Ordinance
BOS Board of Supervisors
CALTRANS California Department of Transportation
CalWIN California Works Information Network
CalWORKS California Work Opportunity and Responsibility
to Kids
CAER Community Awareness Emergency Response
CAO County Administrative Officer or Office
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CDBG Community Development Block Grant
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire Contra Costa Consolidated Fire District
CPA Certified Public Accountant
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
EPSDT State Early Periodic Screening, Diagnosis and
treatment Program (Mental Health)
et al. et ali (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
F&HS Family and Human Services Committee
First 5 First Five Children and Families Commission
(Proposition 10)
FTE Full Time Equivalent
FY Fiscal Year
GHAD Geologic Hazard Abatement District
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS Department of Health and Human Services
HIPAA Health Insurance Portability and Accountability Act
HIV Human Immunodeficiency Syndrome
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban
Development
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
LVN Licensed Vocational Nurse
MAC Municipal Advisory Council
MBE Minority Business Enterprise
M.D. Medical Doctor
M.F.T. Marriage and Family Therapist
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
OB-GYN Obstetrics and Gynecology
O.D. Doctor of Optometry
OES-EOC Office of Emergency Services-Emergency
Operations Center
OSHA Occupational Safety and Health Administration
Psy.D. Doctor of Psychology
RDA Redevelopment Agency
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
RN Registered Nurse
SB Senate Bill
SBE Small Business Enterprise
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
VA Department of Veterans Affairs
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory
Committee
__________________________________________________________________________________________________________________
Schedule of Upcoming BOS Meetings
June 21
June 28
July 12
Page 2
1
Employment and Human Services Department
Contra Costa County
_________________________________________________________
TO: Family and Human Services Committee
Supervisor Gayle B. Uilkema, District II, Chair
Supervisor Federal Glover, District V, Vice Chair
FROM: Joe Valentine, Director, Employment and Human Services Department
Rhonda Smith, FACT Staff
RE: Update to FHS Report dated April 15, 2011 regarding
Vacant At-Large Seat Recommendations
DATE: June 6, 2011
RECOMMENDATION(S)__________________________________________________
The Director of the Employment and Human Services Department requests that the
Family and Human Services Committee accept its recommendations to appoint the
following members for at-large seats to the FACT Committee:
1. Debra Vinson
Mental Health Specialist
3005 Cleveland Pl.
Antioch, CA 94509
H: (925) 698-1987
debravinson@gmail.com
2. Cathryn Freitas
Retired
2408 Whitetail Drive
Antioch, CA 94531
P: 925-778-1161
C: 925-519-6018
dpfreitas@comcast.net
3. Dr. Connie Portero
International Literacy Foundation,
Founder, CEO
5440 Modoc Ave
Richmond, CA 94804
H: (510) 526-7261
W: (510) 375-9322
drportero@uyahoo.com
NOMINIEES FOR MEMBERSHIP_________________________________________
On May 9, 2011, the Director of Employment and Human Services recommended that
the Family and Human Services Committee accept the recommendations of FACT to
appoint three members to its vacant at-large seats. The recommendation was placed on
hold for future discussion at the June 13, 2011 FHS Committee meeting for two reasons:
first the FACT Committee did not have three vacant seats available to appoint members
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2
to and secondly the FHS Committee requested that FACT provide the names of the
institutions which the candidates for membership received their degrees.
In response to reason one, on May 9, 2011 the committee requested that the Board of
Supervisors accept the resignations of three FACT members and declare the seats they
occupied vacant. This recommendation was accepted on May 17, 2011 (Item C.14).
In response to reason two, the committee has provided the requested information below.
Debra Vinson: Ms. Vinson has a Masters of Arts (MA) in Counseling Psychology, with
a Specialization in Children and Adolescents from John F. Kennedy University.
Cathryn Freitas: Mrs. Freitas has a Master of Public Administration (MPA) from
George Washington University.
Dr. Connie Portero: Dr. Portero has a Counselor of Education (EdS) from the University
of Iowa and a Phd. in Planning, Policy and Leadership in Higher Education, also from the
University of Iowa.
Based on the above provided information, the Director of EHSD on behalf of FACT
recommends that the FHS Committee appoint Debra Vinson, Dr. Connie Portero, and
Cathyrn Freitas to at-large seats on the FACT Committee
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1
Employment and Human Services Department
Contra Costa County
________________________________________________________
TO: Family and Human Services Committee
Supervisor Federal Glover, Vice Chair
Supervisor, Gayle B. Uilkema, Chair
FROM: Joe Valentine, Director, Employment and Human Services Department
Rhonda Smith, FACT Staff
RE: Annual Child Care Affordability Report
DATE: May 31, 2011
RECOMMENDATION(S)__________________________________________________
ACCEPT this report on the current status of the Child Care Affordability Fund from the
Family and Children’s Trust Committee (FACT) and direct the Employment and Human
Services Department (EHSD) to negotiate a contract for the period July 1, 2011 through
June 30, 2012 with the Contra Costa Child Care Council in the amount of $250,000.
Additionally, the Director requests that the Family and Human Services Committee (FHS)
consider delegating the authority to extend the negotiated contract for up to an additional
year and a half, as it is clear that funds would be depleted prior to the end of FY 2013-
2014.
BACKGROUND__________________________________________________________
In 1991, the Board of Supervisors earmarked $250,000 of Transient Occupancy Tax
(TOT) from the Embassy Suites Hotel to support/expand county-wide child care for low-
income families. In 1997, the Board approved a recommendation from the Family and
Human Services Committee that the Family and Children’s Trust Committee (FACT) be
responsible for establishing priorities for use of the Child Care Affordability funds,
developing and managing the competitive process for awarding these monies, and
monitoring the resulting programs for contract compliance and achievement of outcomes.
In 2002, the Board approved a two-year funding cycle for disbursement of the funds.
Effective July 1, 2008 the 2008-2009 County budget modified the funding stream such
that Childcare Affordability funds would no longer be generated from the revenue of the
Transient Occupancy Tax but, instead, be funded by residual funds in the County
Employee’s Dependent Care Account. Up to a maximum of $250,000 is now transferred
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to EHSD each year from the Dependent Care account, to support the Childcare
Affordability contracts, depending upon the balance in the fund.
The resulting change in the funding stream created an unanticipated situation that the
Committee addressed in January, 2009 when it elected to continue funding its current
contract and future contracts at the same $250,000 level until the funds were exhausted. It
is anticipated that the Child Care Affordability funds will be depleted prior to end of
FY2013-2014.
CURRENT CONTRACTOR REPORTS______________________________________
Having successfully completed the 2010-2011 Child Care Affordability Request for
Proposal, the Contra Costa Child Care Council was awarded the grant and provides
parent-choice subsidies for families. Services are based on the priorities developed from
the 2009 FACT Needs Assessment which determined that the highest priority for services
was “the provision of parent-choice child care subsidies for low-income working parents
and/or parents in school or work training programs who have toddlers needing child care
or children who would benefit from preschool enrollment.”
In addition to administering the subsidy program, Contra Costa Child Care Council
provides the families receiving assistance: 1) free workshops, education and resources to
parents to help them build strong families and make the best child care choices; 2) free
child care referrals to give parents choices and help parents meet their life/work needs;
and 3) free or minimal cost training for child care providers to help them build sustainable
businesses and to provide quality, healthy, and age-appropriate care, including caring for
children with special needs.
Currently, 21 children from 13 families receive much needed supportive childcare
assistance from the Council. The average age for children receiving childcare services is
4.9 years, with the youngest child being 1.7 years old and the oldest being 11.79 years.
80% of child care providers are Licensed Child Care Centers, while 41% are Family
Childcare Homes and 20% of the children are cared for by an approved relative. Family
demographics indicate that 77% (10) of the families receiving subsidized childcare are
low-income working parents while the remaining 23% (3) of the families are in school or
work training programs.
The FACT Committee believes that Contra Costa Child Care Council has provided
exemplary services to children and their families as indicated by data collection, contract
monitoring, and site-visits. At this time, the Council has successfully met their goals and
objectives of their contract obligations.
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3
FUNDING AND THE TRANSITION PLAN___________________________________
As the table below illustrates, Child Care Affordability funding will be depleted before the
end of FY 2013/14.
Estimated Account
Balance as of June
2011
$594,520
Spend-Down
FY 11/12
Earned
FY
11/12
Estimated
as of June
2012
Spend-
Down
FY 12/13
Earned
FY
12/13
Estimated
as of June
2013
Spend-
Down
FY 13/14
Earned
FY
13/14
Estimated
as of June
2014
(250,000) 40,00
0
384,520 (250,0
00)
40,00
0
174,520
(250,0
00)
40,00
0
(35,480)
In an effort to address this issue in collaboration with Contra Costa County Child Care
Council, the FACT Committee has developed a transition plan to ensure that families
supported by FACT subsidized childcare funding will continue to receive services. As a
part of routine contract monitoring, the FACT Committee will oversee the actions taken
under the transition plan and request changes as necessary to better meet the needs of
family.
The initial stage of the transition plan states that over the next two and a half years,
current families supported by FACT funds will continue as is with one exception. Child
Care Council has stated that they will began to offer FACT funded families the option of
choosing center based preschool under Preschool Makes a Difference (PMD) funding,
where appropriate. This is a new option for families seeking preschool services and is
funded by First 5 Contra Costa. PMD is a collaboration between Contra Costa Child
Council, Contra Costa County Office of Education, Contra Costa Employment and
Human Services Department, and West Contra Costa Unified School District.
The PMD program is a partnership between early care providers and parents who receive
scholarships for children whose parents qualify for the program based on income
eligibility and service need. PMD supports licensed child care providers (in-home and
center based) by improving the quality of Contra Costa County’s early childhood
education programs, and provides support and financial incentives to child care providers
who maintain and/or improve quality.
In 2014, the families receiving FACT funded subsidized care will be transitioned to either
a PMD or the Child Care Alternative Payment (CAP) Program once the Childcare
Affordability Funds are thoroughly depleted. The CAP program acts as an intermediary
between California Department of Education (CDE), the child care provider, and the
family, to provide care through vouchers. Vouchers provide funding for a specific child
to obtain care in a licensed child care center, licensed family day care home, or license-
exempt care. With a voucher, the family has the choice of which type of care to utilize.
Vouchers reimburse care providers based on the market rates charged by private providers
in their region.
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It is the belief of the FACT Committee that the transition plan proposed provides for the
continuation of parent-choice subsidized child care without creating an interruption in
services to those currently receiving support.
REQUEST TO EXTEND CURRENT CONTRACT_____________________________
At this time, the committee requests that the FHS Committee authorize EHSD to extend
the existing contract it has with the Child Care Council (due to expire on June 30, 2011)
until the Child Care Affordability funds have been exhausted and waive the requirement
of conducting an additional RFP process. This request is based on the following rationale:
1. Based on current estimates, the funding available will not cover a full 2-year
cycle,
2. The Child Care Affordability RFP process requires a comprehensive needs
assessment, including an extensive service provider and consumer survey which
represent a significant monetary and staffing cost, and
3. Historically, prior RFP’s for this funding have resulted in only one bidder, despite
extensive outreach efforts on the part of the Committee and EHSD.
Additionally, over the past year and a half, the current contractor has complied with the
conditions of the contract in an exemplary fashion.
Based on the above information, the FACT Committee and EHSD recommend extending
the existing contract with the Contra Costa Child Care Council until Child Care
Affordability Funds have been depleted.
Additionally, the FACT Committee and EHSD recommend continued funding to the
Contra Costa Child Care Council for FY 2011-2012 and requests the Family and Human
Services Committee forward this recommendation to the full Board for approval.
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M E M O R A N D U M
DATE: June 13, 2011
TO: Family and Human Services Committee
Supervisor Gayle B. Uilkema, District II, Chair
Supervisor Federal D. Glover, District V, Vice Chair
Contra Costa County Office of Education
Dr. Joseph A. Ovick, Contra Costa County Superintendent of Schools
Dr. Pamela Comfort, Associate Superintendent, Educational Services
FROM: Ruth Fernández, LPC Coordinator/Manager, Educational Services
SUBJECT: Local Child Care and Development Planning Local Funding Priorities Report
Referral # 92
RECOMMENDATION(S):
ACCEPT the funding priorities for Contra Costa County reviewed and approved by Local Planning
Council members at the LPC board meeting held on Thursday, May 26, 2011 from 5:30 – 7:30 p.m. The
below priorities were reviewed and discussed at a public hearing held on May 26, 2011 at the Contra
Costa County Office of Education.
California Center Priorities (Contract type: CCTR)
Priority 1: Option 2
94509, 94513, 94520, 94531, 94553, 94561, 94564, 94565, 94801, 94803, 94804, 94806
Priority 2: Option 2
94505, 94518, 94519, 94521, 94523, 94530, 94547, 94572, 94596, 94597, 94805
Priority 3: Option 2
94506, 94514, 94517, 94525, 94526, 94563, 94582, 94583, 94598, 94708, 94808
California Preschool Priorities (Contract type: CPRE)
Priority 1: Option 2
94509, 94513, 94520, 94531, 94561, 94565, 94801, 94803, 94804, 94805, 94806
Priority 2: Option 2
94505, 94518, 94519, 94521, 94523, 94530, 94547, 94553, 94564, 94596
Priority 3: Option 2
94514, 94517, 94525, 94526, 94572, 94582, 94583, 94597, 94598, 94808
See attached spreadsheet with specific data organized by zip code.
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BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
California Education Code (EC) Section 8499.5 (a) through (d) requires the LPCs to review local, State
and Federal data and provide the CDE with an updated listing of their local child care and development
funding priorities by May 30 every year. In 1998, Assembly Bill 1857 amended EC Section 8279.3 to
include specific expanded mandates for LPCs to identify local funding priorities for the distribution of
new state general child care and development and preschool funding to promote equal access to child
development services across the state, based on direct impact indicators of need.
The EC language specifies how LPCs are to conduct their yearly review of child development services in
order to identify gaps in services and funding priorities which will ensure that all the child care and
preschool services of the county are met to the greatest extent possible given limited resources. The LPC
priorities will be used by the CDE to determine future child care and development funding
decisions for State subsidized services.
These priorities are first reviewed and approved by the members of the LPC for each county, which
is made up of parent consumers of child care, child care and preschool providers, public agency
representatives and community agency representatives who have been appointed by the County
Board of Supervisors and the County Superintendent of Schools. Next, the priorities are made
available for public review and finally reviewed and approved by the County Office of Education and
County Board of Supervisors at a public hearing as prescribed in State regulations.
Process for Establishing LPC Priorities: All county LPCs must use the methodology for establishing
LPC priorities based on the population of the county. Per the California Department of Education (CDE)
methodology, Contra Costa is one of the counties under option 2 which is for counties with over 1 million
residents. After reviewing the data available to engage in the priority identification process, the LPC
decided to utilize Option 2 as the formula (census data is not yet available).
Option 2 methodology according to the CDE is defined as:
Priority 1. Option 2: Up to but no more than one-third of the zip codes with the highest
numbers of infants, toddlers and school age eligible children on the Centralized
Eligibility List.
Priority 2. Option 2: Up to but no more than one-third of the zip codes with the second
highest set of numbers of infants, toddlers and school age eligible children on the
Centralized Eligibility List.
Priority 3. Option 2: Up to but no more than one-third of the zip codes with the third
highest set of number of infants, toddlers and school age eligible children on the
Centralized Eligibility List.
The Contra Costa County Local Planning Council for Child Care and Development (LPC) was
established in April 1998. Required by AB 1542, which was passed in 1993, thirty members of the LPC
were appointed by the County Board of Supervisors and the County Superintendent of Schools.
Childcare consumers and providers, public agency representatives, and community representatives each
comprise 20% of the LPC. The remaining 20% are discretionary appointees. Membership is for a three-
year term. On January 7, 2003, membership was decreased from 30 to 25 members, due to the difficulty
being experienced in filling all of the seats.
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Membership consists of the following:
• Five consumer representatives - a parent or person who receives or has received child care
services in the past 36 months;
• Five child care providers - a person who provides child care services or represents persons who
provide child care services;
• Five public agency representatives - a person who represents a city, county, city and county, or
local education agency;
• Five community representatives - a person who represents an agency or business that provides
private funding for child care services or who advocates for child care services through
participation in civic or community based organizations;
• Five discretionary appointees - a person appointed from any of the above four categories or
outside of those categories at the discretion of the appointing agencies.
Appointments to the Contra Costa County Local Planning Council for Child Care and Development
(LPC) are subject to the approval of the Board of Supervisors and County Superintendent of Schools, Dr.
Joseph Ovick. The Board of Supervisors designated the Family and Human Services Committee to
review and recommend appointments on their behalf. Dr. Pamela Comfort, Associate Superintendent, has
been designated to review and recommend appointments on behalf of the Superintendent of Schools.
Page 17
Contra Costa General Child Care and Development
2011 Priorities
BOS DistrictZip CodeCityEarly Head StartExpansion slotsEarly Head StartCentralized Eligibility List (CEL)2011Includes (0-2)+(6+12)Previous Priority for 08/09Previous Priority for 09/10Priority Recommendations for 10/11Option 2Up to BUT no more than 1/3 of the zipcodeswith the second highest set of #s of children on the CEL3 94505 Discovery Bay 15 2
3 94506 Danville 13 3
3 94507 Alamo 1 00 3
5 94509 Antioch 0 0 177 1 11
3 94513 Brentwood 28 961 2 21
3 94514 Byron 12 61 2 3
4 94517 Clayton 1 11 3 3
4 94518 Concord 0 040 1 12
4 94519 Concord 7 232 1 22
4 94520 Concord 4 4 161 1 11
4 94521 Concord 56 20 33 1 22
4 94523 Pleasant Hill 5 317 3 22
2 94525 Rodeo-Crockett 3 16 3 3
3 94526 Danville 0 02 3 33
1 94530 El Cerrito 1 16 2 32
5 94531 Antioch 2 298 1
2 94547 Hercules 41 3 32
2 94549 Lafayette 9 512 3 2
2 94553 Martinez 0 057 2 11
2 94556 Moraga 12 10 0
5 94561 Oakley 0 0 105 2 21
2 94563 Orinda 9 51 3 3
2 94564 Pinole 0 049 2 31
5 94565 Pittsburg 4 2 271 1 11
2 94572 Rodeo-Crockett 28 11 34 3 22
3 94582 San Ramon 4 48 3
3 94583 San Ramon 4333
3 94595 Walnut Creek 1 00 3 3
3 94596 Walnut Creek 0 017 3 22
3 94597 Walnut Creek 0 022 2
3 94598 Walnut Creek 5 01 3 3
1 94708 Kensington 0 02 3
1 94801 Richmond 147 1 11
1 94803 El Sobrante 39 12 58 1 11
1 94804 Richmond 6 4 136 1 11
1 94805 Richmond 40 14 20 1 22
1 94806 San Pablo 14 5 249 2 11
1 94808 Richmond 45 20 1 3
Total 336 140 1896
Sources:Centralized Eligibility List Report- Contra Costa Child Care Council - 2011 report
Formula
Priority 1. Option 2: Up to but no more than one-third of the zip codes with the highest numbers of infants, toddlers and school age eligible children on the CEL.
Priority 2. Option 2: Up to but no more than one-third of the zip codes with the second highest set of numbers of infants, toddlers and school age eligible children on the CEL
Priority 3. Option 2: Up to but no more than one-third of the zip codes with the third highest set of number of infants, toddlers and school age eligible children on the CEL.
Page 18
Contra Costa County State Preschool Priorities
2011 Report
BOS DistrictZip CodeCityCentralized Eligibility List (CEL) 2011(ages 2-5)Recommendations for 10/11Using Option 2Up to BUT no more than 1/3 of the zipcodeswith the second highest set of #s of children on the CELPrevious Priorities for 08/09Previous Priorities for 09/103 94505 Discovery Bay* 11 2
3 94506 Danville 0
3 94507 Alamo 0 3
5 94509 Antioch 136 1 1 1
3 94513 Brentwood 56 1
3 94514 Byron 3 3 2 2
4 94517 Clayton 2 3 2
4 94518 Concord 26 2
4 94519 Concord 25 2 1 1
4 94520 Concord 145 1 1 3
4 94521 Concord 22 2 1 1
4 94523 Pleasant Hill 10 2 1 1
2 94525 Rodeo-Crockett 4 3 2
3 94526 Danville 1 3 3
1 94530 El Cerrito 10 2
5 94531 Antioch* 58 1 3 2
2 94547 Hercules 21 2 2 3
2 94549 Lafayette 0
2 94553 Martinez 38 2 2 2
2 94556 Moraga 0
5 94561 Oakley 111 1 2 3
2 94563 Orinda 0
2 94564 Pinole 29 2 2
5 94565 Pittsburg 155 1 1 1
2 94572 Rodeo-Crockett 7 3 3 3
3 94582 San Ramon 5 3
3 94583 San Ramon 2 3 3 3
3 94595 Walnut Creek 0
3 94596 Walnut Creek 10 2 2
3 94597 Walnut Creek 8 3
3 94598 Walnut Creek 2 3
1 94708 Kensington 0 0 1 1
1 94801 Richmond 210 1 1
1 94803 El Sobrante 55 1 1 1
1 94804 Richmond 195 1 1
1 94805 Richmond 53 1 3 1
1 94806 San Pablo 337 1
1 94808 Richmond 2 3
99999*various
total 1749
Sources:Centralized Eligibility List Report- Contra Costa Child Care Council - 2011 report
Formula
Priority 1. Option 2: Up to but no more than one-third of the zip codes with the highest numbers of infants, toddlers and school age eligible children on the CEL.
Priority 2. Option 2: Up to but no more than one-third of the zip codes with the second highest set of numbers of infants, toddlers and school age eligible children on the CEL
Priority 3. Option 2: Up to but no more than one-third of the zip codes with the third highest set of number of infants, toddlers and school age eligible children on the CEL.
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