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Home My WebLink AboutBOARD STANDING COMMITTEES - 06262017 - Finance Cte Agenda Pkt FINANCE COMMITTEE June 26, 2017 9:00 A.M. 651 Pine Street, Room 101, Martinez Supervisor Karen Mitchoff, Chair Supervisor John Gioia, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. CONSIDER approving the Record of Action for the April 24, 2017, Finance Committee meeting (Lisa Driscoll, County Finance Director) 4. CONSIDER accepting the Quarterly Capital Projects Report (Ramesh Kanzaria, Capital Projects Division Manager/Public Works) 5. CONSIDER accepting a report on funding an immigrants rights program in Contra Costa, and DIRECT staff on next steps (Lisa Driscoll, County Finance Director). 6.The next meeting is scheduled for July 31, 2017 (rescheduled from July 24). 7.Adjourn The Finance Committee will provide reasonable accommodations for persons with disabilities planning to attend Finance Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Finance Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Lisa Driscoll, Committee Staff Phone (925) 335-1021, Fax (925) 646-1353 lisa.driscoll@cao.cccounty.us FINANCE COMMITTEE 3. Meeting Date:06/26/2017 Subject:Record of Action for April 24, 2017 Finance Committee Meeting Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: N/A Referral Name: Record of Action Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director 925-335-1023 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the discussions made in the meetings. Referral Update: Attached for the Committee's consideration is the Record of Action for its April 24, 2017 meeting. Recommendation(s)/Next Step(s): Staff recommends approval of the Record of Action for the April 24, 2017 meeting. Fiscal Impact (if any): No fiscal impact. Attachments Draft Record of Action April 24, 2017 D R A F T FINANCE COMMITTEE April 24, 2017 9:00 A.M. 651 Pine Street, Room 101, Martinez Supervisor Karen Mitchoff, Chair Supervisor John Gioia, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee Present: Chair Karen Mitchoff; Vice Chair John Gioia Staff Present: Lisa Driscoll, Finance Director; Timothy Ewell, Senior Deputy County Administrator; Robert Campbell, Auditor-Controller; Joanne Bohren, Internal Audit; Eryl Karr, Internal Audit; Jennifer Posedel, EHSD; Mary Jane Robb, Sheriff's Department; Annie O, District IV Chief of Staff; Bud DeCesare, Health Services Department; Faye Ny, Health Services Department Attendees:Ali Saidi, CCC Defenders Association; John Montagh, City of Concord 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). Ali Saidi from the Contra Costa County Defenders Association spoke in support of a draft proposal for a County immigrants' rights program. Mr. Saidi reported that the item was presented to the Board during the Budget Hearings. He said the proposal was rushed and not yet fully developed. Supervisor Mitchoff pointed out that any money that was directed to this program may come from another source. Supervisor Gioia commented that it was likely that a request for proposals may need to be issued to secure a community based organization to provide services for a new program. Supervisor Mitchoff asked Mr. Saidi to finalize a proposal and present it to staff for the next Finance Committee meeting's agenda. AYE: Chair Karen Mitchoff, Vice Chair John Gioia Passed 3.Staff recommends approval of the Record of Action for the March 27, 2017 meeting. The Record of Action for the March 27, 2017 meeting was approved as recommended. AYE: Chair Karen Mitchoff, Vice Chair John Gioia Passed 4.Accept attached report regarding the Countywide Single Audit for the Fiscal Year Ending June 30, 2016 (also attached). Lisa Driscoll presented the Countywide Single Audit for the Fiscal Year Ending June 30, 2016. Mrs. Driscoll reminded the Committee that Board policy required the County Administrator to make an annual report to the Finance Committee on the current- and prior-year audit findings and recommendations that identifies what corrective action has been taken or is planned to be taken on each recommendation. Mrs. Driscoll reported that the 2016 report identified one instance of significant deficiency in internal controls; no instance of material weakness in internal control; and two instances of noncompliance in internal control over compliance. The noted instance in control was for the 'Schedule of Expenditures of Federal Awards Completeness', which was noted in the 2015 audit also. The Committee questioned staff regarding corrective actions. Departmental staff were asked to identify the specific actions that had been taken to correct the deficiencies. Staff provided more detail than is normally included in the formal annual report. Supervisor Mitchoff directed departmental staff to send a memo for each finding to be included with these minutes (attached). With these additional controls in place, the County is hopeful that the potential for error has been rectified. Ultimately, the accuracy of the report is dependent upon departments properly identifying and categorizing their expenditures; therefore, targeted training is the logical solution and is expected to rectify the problem. AYE: Chair Karen Mitchoff, Vice Chair John Gioia Passed 5.1. RECOMMEND a draft policy for the review of Compensation Agreements submitted to the County, including all entities governed by the Board of Supervisors, by Successor Agencies to former Redevelopment Agencies throughout the County and FORWARD to the Board of Supervisors for final consideration; and, 2. PROVIDE additional direction to staff as necessary. Tim Ewell presented a presentation regarding the establishment of a policy for review of Redevelopment Successor Agency compensation agreements. The presentation included a history and the 'spirit' of RDA dissolution. Mr. Ewell completed his presentation by providing three potential policy options to the Committee with the goal of maintaining as much flexibility as possible. Mr. Ewell pointed out that the Successor Agencies had already transferred the properties. The Committee asked which agencies had submitted compensation agreements to the County and asked which potential policy option each preferred. Mr. Ewell answered that we had inquiries from Richmond, Oakley, and Concord (Pinole's agreement was approved some time ago) and that all three had requested a version of option #3. Option #3 would have the County defer payment of current gross market value until a City enters into sale agreement with a developer or other private party. Mr. Montagh from the City of Concord explained that the cities preferred Option #3 due to lack of cash-flow. The Committee discussed each option including a variation of option #3. At the conclusion of the discussion, the Committee directed staff to forward to the full-Board the recommendation of a policy that would have the County defer payment until a City enters into a sale agreement with a developer or other private party (with a maximum delay of five years). If the maximum time period of five years is invoked, the City will pay the higher of either the value as of 2011 pursuant to H&S § 34180(f) or current fair market value. AYE: Chair Karen Mitchoff, Vice Chair John Gioia Passed 6.The next meeting is currently scheduled for May 22, 2017. This meeting date will either be rescheduled or canceled. 7.Adjourn The Finance Committee will provide reasonable accommodations for persons with disabilities planning to attend Finance Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Finance Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Lisa Driscoll, Committee Staff Phone (925) 335-1021, Fax (925) 646-1353 lisa.driscoll@cao.cccounty.us FINANCE COMMITTEE 4. Meeting Date:06/26/2017 Subject:QUARTERLY CAPITAL PROJECTS REPORT Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 1/6/2009 SD.2 Referral Name: Quarterly Capital Projects Presenter: Ramesh Kanzaria, Capital Projects Division Manager Contact: Brian Balbas (925) 313-2284 Referral History: On January 6, 2009, the Board of Supervisors approved recommendations for Board Member appointments to local, regional and statewide boards, committees and commissions for the 2009 calendar year. One of the adopted recommendations was to combine the Capital Facilities Committee with the Finance Committee. On February 2, 2009, the Finance Committee met and planned committee meetings and schedules for the coming year. One of the recommendations was for the Finance Committee to receive regular capital facility update reports. The first report was presented to Finance on March 4, 2009 by the Director of General Services, Mike Lango. The Committee reviewed the initial report and requested that additional financing and appropriation information be added to make the report more meaningful. The final report format was accepted at the April 6, 2009 meeting and staff was directed to include on future Finance Committee agendas. Reports were submitted at each Finance Committee meeting through December 2010. Beginning in 2011, the Finance Committee requested that Capital Facility Reports be reviewed quarterly. Quarterly review of Capital Facility Reports is the current practice. Referral Update: Quarterly update. Per Committee request the report elements have been updated. The Capital Projects report is now broken-out by stages - feasibility, design and estimates. Projects under construction are also identified. The FLIP Projects report now break-outs the “in progress” projects for both Capital projects and Facilities Maintenance, and “completed” projects for both Capital projects and Facilities Maintenance are identified and include a completion date. Recommendation(s)/Next Step(s): ACCEPT Quarterly Capital Projects update. Attachments Quarterly Capital Project Report - June 2017 FINANCE COMMITTEE 5. Meeting Date:06/26/2017 Subject:Immigrants Rights Program in Contra Costa Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 5-9-17 D.7 Referral Name: Immigrants Rights Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll (925) 335-1023 Referral History: On May 9, 2017, as part of the action to adopt the FY 2017/18 Recommended Budget, the Board of Supervisors referred to the Finance Committee for review and consideration a proposal for funding an immigrants rights program in Contra Costa. Referral Update: During deliberations on the FY 2017/18 Recommended Budget, the Board of Supervisors was presented with the attached 'Draft Proposal for Funding: Contra Costa County Immigrant Legal and Education Partnership’ (Attachment A). The Contra Costa Legal and Education partnership was a "place-holder" name for the first draft proposal for a rapid response network in Contra Costa County. The draft proposal was modeled after the Alameda program, but it was intended simply to get the conversation started - there is, as yet, no existing organization behind it. The proposal is to form the partnership between the County of Contra Costa, service providers, and private funders. The County currently funds one Deputy Public Defender as an immigration attorney in the Public Defender's office. The attorney is tasked with ensuring that the County provides constitutionally effective immigration advice to all of our non-citizen clients who are charged with criminal offenses. The draft proposal is to enhance these services by creating a rapid response network for Contra Costa County. The Alameda County Board of Supervisors and City of Oakland recently took a similar action to allocate funding to the efforts of an Alameda partnership. This report is the first in what will likely be a series of reports to the Finance Committee and is intended to begin the discussion of considerations when assessing whether a rapid response network is needed, what components to consider when establishing a local network, and lessons learned by Counties that are currently operating programs. Existing Program Details/Follow-up Needed The first step is to determine if a program is needed within Contra Costa. In making that determination, a review of enforcement needs to be conducted to determine how immigrants are detained within the County. Generally, immigrants are detained at Trigger sites: airports and borders, applying for benefits, Amtrak & Greyhound, raids; and/or through the Criminal Justice System: stopped by police, before, during, and after criminal sentence. Detailed information must be developed for Contra Costa. A rapid response system is a network that can be activated to provide services. In order to determine our needs we should verify what the Immigration and Customs Enforcement (ICE) activity is in Contra Costa and thoroughly review existing programs – not reinvent the wheel. There are several excellent models available. The San Francisco model was established by the City and County of San Francisco after significant raids that occurred in 2008. The hotline was established specifically for Raids. The model has five basic elements: Hotline 24/7 – Spanish (70%), Arabic, Chinese1. Raid Verification2. Legal Observation3. Attorney Activation4. Accompaniment & social services support5. Another model is the MigraWatch. This model is more bare bones than the San Francisco model, but still a good option for a community looking to begin a program. It is more of a grassroots model based on volunteers proving community defense workshops and training. The Counties of Santa Clara and Alameda recently allocated county funding towards larger programs. MigraWatch in the South Bay is about to launch a 24-hour hotline for families targeted by ICE to request a legal observer. Once the hotline is up and running, families targeted by ICE will be able to call the number and report their address to a dispatcher, who sends text messages to registered observers within a few-mile range. The first objective to verify the raid. If the report is a false alarm, the observers tell the dispatcher, who relays the message to the community. If a raid is identified, the observers collect as much information as possible. It is not the mission of MigraWatch to engage with officers on the scene, but rather to document activities. The purpose is to develop documentation and eyewitness accounts which can greatly affect the outcome of the ensuing deportation case. People targeted by ICE must also know their rights. In addition to training legal observers, MigraWatch educates families of undocumented immigrants. Prior to the addition of this new funding, Santa Clara had a MigraWatch and Alameda had no established program. Staff contacted the County of Alameda regarding their program. The County does not yet have a contract and the program is not yet established. Staff will continue to follow-up on the details of that program. San Mateo currently uses a MigraWatch model. Additional Information/Actions Pending: Assembly Bill 493 is currently pending in the State of California seeking to provide stronger protections for illegal immigrants. The bill, introduced by Assembly Member Jones-Sawyer on February 13, would allow an illegal immigrant to report a crime without fear of deportation. Existing law prohibits a peace officer from detaining an individual exclusively for any actual or suspected immigration violation or reporting or turning the individual over to federal immigration authorities whenever an individual who is a victim of or witness to a hate crime, as defined, or who otherwise can give evidence in a hate crime investigation, is not charged with or convicted of committing any crime under state law. This bill would enact a prohibition similar to the one described above that would be applicable whenever an individual is a victim of or witness to a crime, or otherwise can give evidence in a criminal investigation, without regard to whether the crime is a hate crime. On June 29, the bill was read for the third time, amended, and ordered to second reading. Attachment B is a list of resources and publications related to immigrant communities in the East Bay, compiled by Mr. Saidi. An important educational tool is the “lessons learned and best practices” webinar that is linked in the attached document. The webinar details best practices and describes steps in replicate existing models. Next Steps Staff will continue to monitor the progress of Alameda County's program and other programs in the State and report back to the Finance Committee in December. A much more detailed report is needed to provide enough information for the Board to decide if a program is needed and if so, which aspects and options from established programs to implement in Contra Costa. Things to consider are: what is our reason for having a rapid response program; what are our goals and expectations; are we hoping to connect people to services or just provide information and or training. Training can help to build capacity including training for planning in case a family member is detained. If a program were to be funded in the next budget cycle (FY 2018/19), the Finance Committee would need to make that request to the full Board of Supervisors by the beginning of February, 2018. Recommendation(s)/Next Step(s): Accept report, and DIRECT staff regarding next steps of assessing local needs, learning from other models, and deciding what is best for Contra Costa. Attachments Attachment A - Proposal Submitted to Board of Supervisors on April 18 Attachment B - Resources and Publications related to Immigrant Communities in the East Bay (May 2017) Attachment A Attachment A Attachment A Attachment A Attachment A Attachment A Attachment B 1 Resources and Publications related to Immigrant Communities in the East Bay May 2017 Webinar: Rapid Response model in SF from ILRC: https://www.ilrc.org/san-francisco-rapid- response-network-lessons-learned-and-best-practices SF model and Migrawatch. Maps:  Interactive Map: Immigrants in the United States: County level data on the Foreign Born. Grantmakers Concerned with Immigrants and Refugees http://maps.gcir.org/  Map and Charts of the Eligible to Naturalize Population, County data on those eligible for citizenship http://newamericanscampaign.org/CitizenshipEligibleMap/  Undocumented Immigrants’ State and Local Tax Contributions, March 2017 Institute on Taxation and Economic Policy http://www.itep.org/immigration/ Know Your Rights, Family Preparedness, and Community Resources: multiple languages, Immigrant Legal Resource Center https://www.ilrc.org/community- resources Know Your Rights Videos: (available online) CHIRLA: https://www.youtube.com/watch?v=GA1AY5-ZIOw Catholic Charities: https://www.youtube.com/playlist?list=PLlOioaWjC0YhpikWuQAywI8Ju7R91xTd5 Informed Immigrant: https://youtu.be/7Lns99pZzu0 Articles and Publications:  Keeping Families Together, March 2017, Center for American Progress and USC Center for the Study of Immigrant Integration https://www.americanprogress.org/issues/immigration/reports/2017/03/16/42833 5/keeping-families-together/  Frequently Requested Statistics on Immigrants and Immigration in the United States; March 8, 2017, Migration Policy Institute http://www.migrationpolicy.org/article/frequently-requested-statistics-immigrants- and-immigration-united-states  What’s at Stake for the State: Undocumented Californians, Immigration Reform, and our Future Together, May 2013, Manuel Pastor, USC, p. 36-37 East Bay Profile, http://dornsife.usc.edu/csii/undocumentedca/ Attachment B 2  Creating a Safe Environment for Immigrant, Refugee Students, Families, and Communities, https://www.gcir.org/sites/default/files/resources/GCIR-Grove- Heising-Simons-Safe-Environment.pdf Articles and Publications (continued):  Deportation Defense Options https://www.gcir.org/sites/default/files/resources/GCIR-DeportationDefense- web.pdf  The fear that immigrants’ children carry with them, April 19, 2017, SF Chronicle http://www.sfchronicle.com/news/article/The-fear-that-immigrants-children-carry- with-11081955.php Online resource page:  Ensuring Opportunity, Contra Costa County Resources for Immigrant Communities https://endpovertycc.org/home/resources-immigrant- communities/#4 Non-profit Immigration Legal Service Providers, East Bay  International Institute of the East Bay, Offices in Antioch, Oakland, Fremont  Catholic Charities of the East Bay, Offices in Richmond, Concord, and Oakland  Jewish Family and Community Services, Offices in Walnut Creek and Berkeley  East Bay Sanctuary Covenant, Office in Berkeley  Centro Legal de la Raza, Office in Oakland and serving SF Immigration Court  Asian Pacific Islander Legal Outreach, Offices in Oakland and San Francisco