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Home My WebLink AboutBOARD STANDING COMMITTEES - 12082016 - Finance Cte Agenda Pkt FINANCE COMMITTEE December 8, 2016 10:30 A.M. 651 Pine Street, Room 101, Martinez Supervisor Federal D. Glover, Chair Supervisor Mary N. Piepho, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. CONSIDER approving the Record of Action for the November 15, 2016, Finance Committee meeting (Lisa Driscoll, County Finance Director) 4. CONSIDER accepting the Quarterly Capital Projects Report (Brian Balbas, Deputy Public Works Director) 5. CONSIDER 2015 Annual Report submitted for the Finance Committee (Lisa Driscoll, County Finance Director). 6.The next meeting is currently not scheduled as the 2017 Finance Committee calendar has not been adopted. 7.Adjourn The Finance Committee will provide reasonable accommodations for persons with disabilities planning to attend Finance Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Finance Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Lisa Driscoll, Committee Staff Phone (925) 335-1021, Fax (925) 646-1353 lisa.driscoll@cao.cccounty.us FINANCE COMMITTEE 3. Meeting Date:12/08/2016 Subject:Record of Action for November 15, 2016 Finance Committe Meeting Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: N/A Referral Name: Record of Action Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director (925) 335-1023 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the discussions made in the meetings. Referral Update: Attached for the Committee's consideration is the Record of Action for its November 15, 2016 meeting. Recommendation(s)/Next Step(s): Staff recommends approval of the Record of Action for the November 15, 2016 meeting. Fiscal Impact (if any): No fiscal impact. Attachments Draft Record of Action November 15, 2016 D R A F T FINANCE COMMITTEE November 15, 2016 10:30 A.M. 651 Pine Street, Room 105, Martinez Supervisor Federal D. Glover, Chair Supervisor Mary N. Piepho, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee Present: Federal D. Glover, Chair Mary N. Piepho, Vice Chair Staff Present:Lisa Driscoll, Finance Director Laura Strobel, Senior Deputy County Administrator Brian Balbas, Chief Deputy Public Works Debra Young, Department of Conservation and Development Victoria Isip, Department of Conservation and Development Elizabeth Chebotarev, Department of Conservation and Development 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). There were no public comments. 3.Staff recommends approval of the Record of Action for the October 13, 2016 meeting. The Record of Action for the October 13, 2016, Finance Committee meeting was approved as recommended. AYE: Chair Federal D. Glover, Vice Chair Mary N. Piepho Passed 4.CONSIDER attached report on the funding shortfall in County Service Area M-28 (Bethel Island), as recommended by Public Works Director. Brian Balbas presented a report and recommendation on the funding shortfall in County Service Brian Balbas presented a report and recommendation on the funding shortfall in County Service Area M-28. Mr. Balbas recommended that the Finance Committee approve the use of $770,000 in general funds to retrofit the existing water treatment facilities that service the Willow Mobile Home Park located on Bethel Island. Both Supervisor Glover and Supervisor Piepho questioned staff regarding alternatives. Staff assured the Committee that all available alternatives had been attempted and that the expense was required as the State requires the County to provide water that meets its Primary standards. The Committee approved the recommendation. The item will be forwarded to the full-board with an appropriation adjustment in December. AYE: Chair Federal D. Glover, Vice Chair Mary N. Piepho Passed 5.ACCEPT Board-Administered Special Revenue recommendations for FY 2017/18. Lisa Driscoll presented the annual report on Board Administered Special Revenue recommendations, which by Board policy is required to be submitted to the Finance Committee each fall. The report includes prior year, current year, and budget year data. Ms. Driscoll recommended that the Committee continue the existing uses of special revenues in the 2017/18 fiscal year. The Committee approved the recommendation, which will be included in the FY 2017/18 Recommended Budget. AYE: Chair Federal D. Glover, Vice Chair Mary N. Piepho Passed 6.Continue review of the County's 2006 County Budget Policy to consider future recommendations for changes/updates. Lisa Driscoll presented an update to the County Budget Policy. The update incorporated the Special Revenue Policy, which was adopted separately into the main body of the Policy and updated dates. The Committee approved the recommendation, which will be forwarded to the full Board of Supervisors for approval. AYE: Chair Federal D. Glover, Vice Chair Mary N. Piepho Passed 7.The next meeting is currently scheduled for December 8, 2016. 8.Adjourn The Finance Committee will provide reasonable accommodations for persons with disabilities planning to attend Finance Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Finance Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Lisa Driscoll, Committee Staff Phone (925) 335-1021, Fax (925) 646-1353 lisa.driscoll@cao.cccounty.us FINANCE COMMITTEE 4. Meeting Date:12/08/2016 Subject:QUARTERLY CAPITAL PROJECTS REPORT Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 1/6/2009 SD.2 Referral Name: Quarterly Capital Projects Presenter: Brian Balbas, Chief Deputy Public Works Director Contact: Brian Balbas (925) 313-2284 Referral History: On January 6, 2009, the Board of Supervisors approved recommendations for Board Member appointments to local, regional and statewide boards, committees and commissions for the 2009 calendar year. One of the adopted recommendations was to combine the Capital Facilities Committee with the Finance Committee. On February 2, 2009, the Finance Committee met and planned committee meetings and schedules for the coming year. One of the recommendations was for the Finance Committee to receive regular capital facility update reports. The first report was presented to Finance on March 4, 2009 by the Director of General Services, Mike Lango. The Committee reviewed the initial report and requested that additional financing and appropriation information be added to make the report more meaningful. The final report format was accepted at the April 6, 2009 meeting and staff was directed to include on future Finance Committee agendas. Reports were submitted at each Finance Committee meeting through December 2010. Beginning in 2011, the Finance Committee requested that Capital Facility Reports be reviewed quarterly. Quarterly review of Capital Facility Reports is the current practice. Referral Update: Quarterly update. Recommendation(s)/Next Step(s): ACCEPT Quarterly Capital Projects update. Attachments Capital Projects Update Report FINANCE COMMITTEE 5. Meeting Date:12/08/2016 Subject:2016 Annual Report for the Finance Committee Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 12/13/11 SD.2 Referral Name: Resolution No. 2011/497, which updated Resolution No. 2002/377 Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director (925) 335-1023 Referral History: On December 13, 2011, the Board of Supervisors adopted Resolution No. 2011/497, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. The attached report fulfills this requirement for the Finance Committee. Referral Update: All Finance Committee reports from 2009 onward and attachments can be found on the County website at http://ca-contracostacounty.civicplus.com/index.aspx?NID=2286. In 2016, the Finance Committee received reports and/or made recommendations to the Board of Supervisors concerning issues related to: Regular Capital Facility Updates and Specific Building Projects; Special Revenues Administered by the Board of Supervisors Review of the County Budget Policy; Funding shortfall in the Wildcat/San Pablo Creeks Levee Remediation project in North Richmond; Rodeo Hercules Fire Protection District's request for a portion of the County's allocation of Proposition 172 sales tax revenue; Department of Conservation and Development's recommendations regarding a request for additional Community Development Block Grant (CDBG) Funds for Infrastructure/Public Facility Projects and amendment to the FY 2016/17 Action Plan; Increasing the Capital Renewal Rate for Facility Maintenance and Replacement for Fiscal Year 2017/18; Funding shortfall in County Service Area M-28; and Single Audit for the Fiscal Year ending June 30, 2015 At year end, the Finance Committee had pending referrals on: Continuing to develop strategic priorities to guide the budget development process including defining core services; Continuing to evaluate funding priorities for FLIP; and Continuing to implement and evaluate the Real Estate Asset Management Plan (RAMP). Recommendation(s)/Next Step(s): CONSIDER 2015 Annual Report submitted for the Finance Committee. Attachments No file(s) attached.