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Home My WebLink AboutBOARD STANDING COMMITTEES - 02182016 - Finance Cte Agenda Pkt FINANCE COMMITTEE February 18, 2016 10:30 A.M. 651 Pine Street, Room 101, Martinez Supervisor Federal D. Glover, Chair Supervisor Mary N. Piepho, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3. CONSIDER approving the Record of Action for the October 5, 2015 Finance Committee meeting (Lisa Driscoll, County Finance Director) 4. CONSIDER 2015 Annual Report submitted for the Finance Committee (Lisa Driscoll, County Finance Director). 5. CONSIDER accepting the Quarterly Capital Projects Report (Brian Balbas, Deputy Public Works Director) 6. CONSIDER attached report on the funding shortfall in the Wildcat/San Pablo Creeks Levee Remediation project in North Richmond (Paul Detjens, Senior Civil Engineer). 7. CONSIDER recommendations for FY 2016/17 Board-Administered Special Revenues (Lisa Driscoll, County Finance Director) 8.The next meeting is currently scheduled for Thursday, March 10, 2016. 9.Adjourn The Finance Committee will provide reasonable accommodations for persons with disabilities planning to attend Finance Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Finance Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Lisa Driscoll, Committee Staff Phone (925) 335-1021 lisa.driscoll@cao.cccounty.us FINANCE COMMITTEE 3. Meeting Date:02/18/2016 Subject:Record of Action for October 5, 2015 Finance Committe Meeting Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: N/A Referral Name: Record of Action Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director (925) 335-1023 Referral History: County Ordinance requires that each County body keep a record of its meetings. Thought he record need not be verbatim, it must accurately reflect the agenda and the discussions made in the meeting. Referral Update: Attached for the Committee's consideration is the Record of Action for its October 5, 2015 meeting. Recommendation(s)/Next Step(s): Staff recommends approval of the Record of Action for the October 5, 2015, meeting. Attachments Finance Committee Record of Action October 5, 2015 FINANCE COMMITTEE 4. Meeting Date:02/18/2016 Subject:2015 Annual Report for the Finance Committee Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 12/13/11 SD.2 Referral Name: Resolution No. 2011/497, which updated Resolution No. 2002/377 Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director (925) 335-1023 Referral History: On December 13, 2011, the Board of Supervisors adopted Resolution No. 2011/497, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. The attached report fulfills this requirement for the Finance Committee. Referral Update: All Finance Committee reports from 2009 onward and attachments can be found on the County website at http://ca-contracostacounty.civicplus.com/index.aspx?NID=2286. In 2015, the Finance Committee received reports and/or made recommendations to the Board of Supervisors concerning issues related to: Regular Capital Facility Updates and Specific Building Projects; Special Revenues Administered by the Board of Supervisors (Contra Costa Transfer Station, County Regional Enhancement Contributions, Crockett Rodeo Return-to-Source) Review of the County Budget Policy; Approving and authorizing the issuance of 2015 Lease Revenue Bonds, in the approximate amount of $71 million to fund new capital projects, including the acquisition and installation of solar panels in certain County facilities and an expansion of the West County Health Clinic, and refunding of existing debt at a savings to the County. Single Audit for the Fiscal Year ending June 30, 2014 At year end, the Finance Committee had pending referrals on: Continuing to develop strategic priorities to guide the budget development process including defining core services; Continuing to evaluate funding priorities for FLIP; Continuing to implement and evaluate the Real Estate Asset Management Plan (RAMP); and Continuing to review Special Revenues Administered by the Board of Supervisors. Recommendation(s)/Next Step(s): CONSIDER 2015 Annual Report submitted for the Finance Committee. Attachments No file(s) attached. FINANCE COMMITTEE 5. Meeting Date:02/18/2016 Subject:QUARTERLY CAPITAL PROJECTS REPORT Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 1/6/2009 SD.2 Referral Name: Quarterly Capital Projects Presenter: Brian Balbas, Deputy Public Works Director Contact: Brian Balbas (925) 313-2284 Referral History: On January 6, 2009, the Board of Supervisors approved recommendations for Board Member appointments to local, regional and statewide boards, committees and commissions for the 2009 calendar year. One of the adopted recommendations was to combine the Capital Facilities Committee with the Finance Committee. On February 2, 2009, the Finance Committee met and planned committee meetings and schedules for the coming year. One of the recommendations was for the Finance Committee to receive regular capital facility update reports. The first report was presented to Finance on March 4, 2009 by the Director of General Services, Mike Lango. The Committee reviewed the initial report and requested that additional financing and appropriation information be added to make the report more meaningful. The final report format was accepted at the April 6, 2009 meeting and staff was directed to include on future Finance Committee agendas. Reports were submitted at each Finance Committee meeting through December 2010. Beginning in 2011, the Finance Committee requested that Capital Facility Reports be reviewed quarterly. Quarterly review of Capital Facility Reports is the current practice. Referral Update: Quarterly update. Recommendation(s)/Next Step(s): ACCEPT Quarterly Capital Projects update. Attachments Capital Projects Update Report FINANCE COMMITTEE 6. Meeting Date:02/18/2016 Subject:Funding Shortfall in the Wildcar/San Pablo Creeks Levee Remediation Project in North Richmond Submitted For: David Twa, County Administrator Department:County Administrator Referral No.: 2/9/2015 C.89 Referral Name: Funding Shortfall in the Wildcar/San Pablo Creeks Levee Remediation Project in North Richmond Presenter: Paul Detjens, Senior Civil Engineer Contact: Paul Detjens (925) 313-2394 Referral History: Referral was submitted to the full Board of Supervisors as an action item on February 9, 2016. Referral Update: Attached for the Committee's recommendation is a report on the funding shortfall in the Wildcat/San Pablo Creeks Levee Remediation project in North Richmond. Recommendation(s)/Next Step(s): CONSIDER attached report on the funding shortfall in the Wildcat/San Pablo Creeks Levee Remediation project in North Richmond, as recommended by Public Works Director. Fiscal Impact (if any): Request is for $900,000 in general purpose revenue. Attachments North Richmond Levee Remediation Project with Map FINANCE COMMITTEE 7. Meeting Date:02/18/2016 Subject:FY 2016/17 Recommended Budget Development - Board-Administered Special Revenues Submitted For: FINANCE COMMITTEE, Department:County Administrator Referral No.: 11/14/16 SD.8 Referral Name: County Budget Policy - Resolution No. 2006/677 Presenter: Lisa Driscoll, County Finance Director Contact: Lisa Driscoll, County Finance Director (925) 335-1023 Referral History: On March 2, 2015, the Finance Committee began an update of the County's Budget Policy. The Board-Administered Special Revenue reference binder was discussed in the context of budget policy as well. The Committee requested that staff continue to develop a summary report that describes all of these special revenues and includes a detailed list of how the funds are annually distributed. The details would include how the distribution of monies is annually determined, who gets the revenue, how much they get, and what the monies are used for. When available the report would list sums received and distributed to date as well as annual figures. This report is partially described in the supplement to the County Budget Policy adopted by the Board of Supervisors on December 3, 2013. Additionally, staff was directed to assign one of the allocation policies described in the supplemental policies to each Board administered special revenue. Staff was also directed to review potential best practices in budget policy for submission to the Committee. The Committee will review staff's recommendations and continue to review the County Budget Policy in its entirety. In the meantime, staff was directed to begin implementation of the new policies in the FY 2015/16 Recommended Budget and letter. Referral Update: See attached information and preliminary recommendations for FY 2016/17. Recommendation(s)/Next Step(s): ACCEPT Board-Administered Special Revenue recommendations for FY 2016/17. Attachments No file(s) attached.