HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 02242014 - Finance Agenda Pkt
FINANCE COMMITTEE
February 24, 2014
10:30 A.M.
651 Pine Street, Room 101, Martinez
Supervisor Mary N. Piepho, Chair
Supervisor Federal D. Glover, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. Quarterly Capital Projects Report (Brian Balbas, Deputy Public Works Director)
4. 2013 Real Estate Asset Management Plan (RAMP) Status Report (Brian Balbas, Deputy
Public Works Director)
5. Consideration of Light Vehicle Leasing and Maintenance Program for Contra Costa
County Fire Protection District (Lewis Broschard, Assistant Fire Chief)
6. Review of implementation of an EMS First-Responder Fee to offset expenses incurred
while providing Emergency Medical Services on over 35,000 incident annually (Jeff
Carman, Fire Chief)
7.The next meeting is currently scheduled for Monday, March 24.
8.Adjourn
The Finance Committee will provide reasonable accommodations for persons with disabilities
planning to attend Finance Committee meetings. Contact the staff person listed below at least 72
hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Finance Committee less than 96 hours
prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during
normal business hours.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Lisa Driscoll, Committee Staff
Phone (925) 335-1021, Fax (925) 646-1353
lisa.driscoll@cao.cccounty.us
FINANCE COMMITTEE 3.
Meeting Date:02/24/2014
Submitted For: Julia R. Bueren, Public Works Director/Chief Engineer
Department:Public Works
Referral No.: 1/6/2009 SD.2
Referral Name: Quarterly Capital Projects
Presenter: Brian Balbas, Deputy Public Works
Director
Contact: Brian Balbas (925)
313-2284
Referral History:
On January 6, 2009, the Board of Supervisors approved recommendations for Board Member
appointments to local, regional and statewide boards, committees and commissions for the 2009
calendar year. One of the adopted recommendations was to combine the Capital Facilities
Committee with the Finance Committee.
On February 2, 2009, the Finance Committee met and planned committee meetings and schedules
for the coming year. One of the recommendations was for the Finance Committee to receive
regular capital facility update reports. The first report was presented to Finance on March 4, 2009
by the Director of General Services, Mike Lango. The Committee reviewed the initial report and
requested that additional financing and appropriation information be added to make the report
more meaningful. The final report format was accepted at the April 6, 2009 meeting and staff was
directed to include on future Finance Committee agendas. Reports were submitted at each
Finance Committee meeting through December 2010.
Beginning in 2011, the Finance Committee requested that Capital Facility Reports be reviewed
quarterly. Quarterly review of Capital Facility Reports is the current practice.
Referral Update:
Quarterly update.
Recommendation(s)/Next Step(s):
Accept attached Capital Projects Report.
Fiscal Impact (if any):
Not applicable.
Attachments
Quarterly Capital Projects Report - February 2014
Quarterly Capital Projects Report - February 2014
CAPITAL PROJECTS REPORT - FINANCE COMMITTEESUMMARY PAGE2/18/2014Funding SourceProjectsPROJECT SIZEProjectsAirport Enterprise Fund 09Capital Facilities Fund - Sheriff's 3between $100,001 - $250,000 8CCFPD Capital Outlay Fund 1between $250,001 - $500,000 13DCD/Redevelopment 0between $500,001 - $1,000,000 8EHS Administrative Budget 1Projects over $1,000,001 10Energy Fund 1To be determined 4General Fund 1352General Fund - EHS0Grant or Bond Funds 2Health Services Capital Budget 118 NEW PROJECTS since last report:Hospital Enterprise Fund18Land Development Fund 1Mental Health General Fund 1Park Dedication Fees 2PG&E On Bill Financing Loan 0Probation 1Proposition 63, AB109, Measure WW 4 Fire Sprinkler System at 3811 Bissell, RichmondSchool District 1 Improvements at Livorna Park, AlamoSheriff's Administrative Budget 0 Parking Lot Renovation, ConcordStormwater Utility Assessment #17 (PWD)1 Inmate Rooms Wall/Ceiling Finish Upgrades, WCDFTreasurer-Tax Collector's Budget 0 Built-up Roofing Replacement, ConcordFUNDED PROJECTS:51 $ 54,830,000 Accessibility for Building Entry (FLIP), Martinez Veterans Building Install Wheelchair Lifts/Ramps (FLIP), El Cerrito Veterans BuildingNON-FUNDED PROJECTS:1 $ 100,000 Install New Roof (FLIP), Richmond Veterans BuildingTOTAL PROJECTS:52 $ 54,930,000 2 COMPLETED PROJECTS since last report: New West County Health Center (closeout phase)under $100,000TOTAL PROJECTS: Parking Lot at Green/Las Juntas Streets, Martinez Purchase & Install 8 Large Vehicle Canopies, Martinez SB1953 Seismic Compliance Retrofit of Kitchen/Cafeteria Install Card Access to 3rd, 4th, & 5th Floor Stairwells, CCRMC Repairs to Parking Lot for the New Martinez Wellness Center Antioch Children's Mental Health & Outpatient Health Center Tenant Improvements for Health Services, San Pablo Fire Sprinkler System (FLIP), Concord Veterans Building Fire Sprinkler System (FLIP), Antioch Veterans Building Fire Sprinkler System (FLIP), Brentwood Veterans Building Upgrade Floor Finishes (FLIP), Richmond Veterans Building
CAPITAL PROJECTS REPORT - FINANCE COMMITTEEPage 1 of 52/18/2014Project Name Address Phase% Proj.CompEst. Proj. Compl. DateEstimatedProj. BudgetFunding SourceConservation & Development1 Remodeling 40 Muir - Phase 2 40 Muir Road, Martinez Schematic Design 15% 12/30/2014 $4,300,000 Land Development FundContra Costa Fire District2 Site Improvements at FS #69 4640 Appian Way, El SobranteConstruction Documents 40% 9/30/2014 $250,000 Not Identified3 Convert Apparatus Bays at FS #14 521 Jones Street, MartinezConstruction Documents 30% 8/31/2014 $400,000 CCFPD Capital Outlay FundCounty Administrator4Exterior Renovations, Roof Repairs, Seismic Improvements (FLIP) 625 Court Street, MartinezDesign Development 25% 2/2/2016 $16,000,000 General FundDistrict Attorney5 Parking Lot at Green St & Las Juntas St Green/Las Juntas Streets, Martinez Feasibility 0% TBD TBD General FundEmployment & Human Services6 Solar System 152 Linus Pauling, Hercules Bid/Award 25% 12/31/2014 $1,500,000 BAAQMD GrantHealth Services7New Psychiatric Facility (Crisis Residential Center) 300 Ilene Street, Martinez Construction 98% 2/28/2014 $4,985,000 Proposition 638 New Martinez Health Clinic 2500 Alhambra Avenue, Martinez Construction 90% 3/31/2014 $7,000,000 Hospital Enterprise Fund9 Expansion of Concord Clinic 3024 Willow Pass Road, Concord Construction 99% 2/15/2014 $2,000,000 Health Services Capital Budget
CAPITAL PROJECTS REPORT - FINANCE COMMITTEEPage 2 of 52/18/2014Project Name Address Phase% Proj.CompEst. Proj. Compl. DateEstimatedProj. BudgetFunding Source10 Kitchen Boiler Replacement 2500 Alhambra Avenue, MartinezConstruction Documents 45% 6/30/2014 $1,950,000 Hospital Enterprise Fund11 New Generator 2530 Arnold Drive, MartinezDesign Development 10% 2/15/2015 $500,000 Hospital Enterprise Fund12Relocation of WIC, Public Health Nurses, and Immunization West County Construction 75% 5/30/2014 $300,000 Mental Health General Fund13 Emergency Department Expansion 2500 Alhambra Avenue, MartinezConstruction Documents 15% 12/31/2014 $650,000 Hospital Enterprise Fund14Remodel Intake Counter at Martinez Detention Facility 1000 Ward Street, MartinezConstruction Documents 45% 4/30/2014 $406,000 Hospital Enterprise Fund15Remodeling of Post Anesthesia Care Unit (PACU) Room 1 2500 Alhambra Avenue, MartinezConstruction Documents 20% 5/31/2014 TBD Hospital Enterprise Fund16Tenant Improvements for Forensic Services Group 1430 Willow Pass Road, ConcordConstruction Documents 50% 5/1/2014 $60,000 Hospital Enterprise Fund17Tenant Improvements for Vocational Rehab Program 1430 Willow Pass Road, ConcordConstruction Documents 50% 5/1/2014 $60,000 Hospital Enterprise Fund18 Remodel Ste 350 2530 Arnold Drive, MartinezDesign Development 25% 7/1/2014 $400,000 Hospital Enterprise Fund19ADA Access from hospital to New Martinez Wellness Center 2500 Alhambra Avenue, Martinez Bid/Award 40% 3/30/2014 $80,000 Hospital Enterprise Fund20Remodel Pharmacy for an Omnicell Carousel Drug Dispensing Device 2500 Alhambra Avenue, Martinez Feasibility 5% 11/30/2015 $1,000,000 Hospital Enterprise Fund21 Emergency Electrial Outlets 2500 Alhambra Avenue, MartinezDesign Development 25% 9/30/2014 $600,000 Hospital Enterprise Fund22 Remodeling Lab 2500 Alhambra Avenue, Martinez Feasibility 5% 12/31/2015 $750,000 Hospital Enterprise Fund23 Security Upgrades at 5A, 5B, and 5C 2500 Alhambra Avenue, Martinez Feasibility 5% 1/31/2015 $400,000 Hospital Enterprise Fund24Purchase & Install 8 Large Vehicle Canopies 244 Glacier Drive, Martinez Feasibility 10% 6/30/2014 $400,000 Hospital Enterprise Fund25 Tenant Improvements for Health Services 2523 El Portal Drive, San Pablo Feasibility 10% 6/30/2014 $131,000 Hospital Enterprise Fund
CAPITAL PROJECTS REPORT - FINANCE COMMITTEEPage 3 of 52/18/2014Project Name Address Phase% Proj.CompEst. Proj. Compl. DateEstimatedProj. BudgetFunding Source26Install Card Access to 3rd, 4th, & 5th Floor Stairwells 2500 Alhambra Avenue, Martinez Feasibility 5% 1/31/2015 $100,000 Hospital Enterprise Fund27Repairs to Parking Lots for the New Martinez Wellness Center 20 Allen Street, Martinez Construction 85% 3/31/2014 $93,000 Hospital Enterprise Fund28Antioch Children's Mental Health & Outpatient Health Center 3501 Lone Tree Way, Antioch Feasibility 5% 2/28/2016 TBD Hospital Enterprise FundLibrary29 Relocation of Parking Lot Access 2935 Pinole Valley Road, Pinole Feasibility 5% TBD $500,000 School DistrictProbation30Improvements to Tamalpias Unit at Old J-Hall & New Security Cameras (FLIP) 202 Glacier Drive, MartinezConstruction Documents 45% 10/31/2014 $873,000 Probation BudgetPublic Defender31 Fire Sprinkler System 3811 Bissell Avenue, Richmond Feasibility 0% TBD $36,000 General FundPublic Works32 Tree Restoration at WCDF 5555 Giant Highway, Richmond Construction 95% 8/27/2015 $425,000 Park Dedication Fees33 Boiler Replacement 651 Pine Street, Martinez Bid/Award 50% 10/31/2014 $1,025,000 General Fund34Solar Systems at Various Sites (Regional Renewable Energy Procurement)Martinez: 1960/1980 Muir, 50/202/255 Glacier, 555 Escobar; San Pablo: 13601 San Pablo Ave Bid/Award 20% 7/1/2014 TBD Energy Fund35 North Richmond Pump Station Diversion North RichmondConstruction Documents 10% 1/31/2015 $1,400,000Stormwater Utility Assessment #17 (PWD)36 Improvements at Lefty Gomez Ballfield 470 Parker Avenue, Rodeo Schematic Design 15% 10/31/2014 $456,000 Measure WW
CAPITAL PROJECTS REPORT - FINANCE COMMITTEEPage 4 of 52/18/2014Project Name Address Phase% Proj.CompEst. Proj. Compl. DateEstimatedProj. BudgetFunding Source37 Landscaping at Hookston Road 230 Hookston Road, Pleasant HillDesign Development 20% 6/30/2015 $259,000 Park Dedication Fees38 Improvements at Livorna Park Livorna Road & Miranda Way, Alamo Feasibility 5% 12/31/2014 $818,000 Measure WW39 Parking Lot Renovation 2366-A Stanwell Circle, ConcordConstruction Documents 45% 6/30/2014 $125,000 General FundSheriff Coroner40 Relocation of Sheriff's Office Records Unit 2530 Arnold Drive, Martinez Feasibility 5% 10/31/2014 $600,000 Capital Facilities Fund41Upgrade Detention Electronics System at West County Detention Facility 5555 Giant Hwy, Richmond Feasibility 5% 6/30/2015 $1,600,000 AB 10942 Estimate for New Flooring/Paint 40 Douglas, Martinez Feasibility 25% TBD TBD Capital Facilities Fund43 Remodeling Sheriff's Office, 11th floor 651 Pine Street, MartinezConstruction Documents 45% 6/30/2014 $240,000 Capital Facilities Fund44Inmate Rooms Wall/Ceiling Finish Upgrades (FLIP) 5555 Giant Highway, Richmond Feasibility 0% TBD $899,000 General Fund45 Built-up Roofing Replacement (FLIP) 2099 Arnold Industrial Way, Concord Feasibility 0% TBD $400,000 General FundVeterans Service Office46Accessibility for Building Entry (FLIP)930 Ward Street, Martinez Feasibility 0% 9/30/2014 $47,000 General Fund47Install Wheelchair Lifts/Ramps (FLIP)6401 Stockton Avenue, El Cerrito Feasibility 0% TBD $173,000 General Fund48Install New Roof (FLIP)968 - 23rd Street, Richmond Feasibility 0% TBD $262,000 General Fund49Upgrade Floor Finishes (FLIP)968 - 23rd Street, Richmond Feasibility 0% TBD $189,000 General Fund50 Fire Sprinkler System (FLIP) 2290 Willow Pass Road, Concord Feasibility 0% TBD $134,000 General Fund
CAPITAL PROJECTS REPORT - FINANCE COMMITTEEPage 5 of 52/18/2014Project Name Address Phase% Proj.CompEst. Proj. Compl. DateEstimatedProj. BudgetFunding Source51 Fire Sprinkler System (FLIP) 406 - 6th Street, Antioch Feasibility 0% TBD $88,000 General Fund52 Fire Sprinkler System (FLIP) 757 - 1st Street, Brentwood Feasibility 0% TBD $66,000 General FundTOTAL $54,930,000
FINANCE COMMITTEE 4.
Meeting Date:02/24/2014
Submitted For: Julia R. Bueren, Public Works Director/Chief Engineer
Department:Public Works
Referral No.: 10/16/2012 C.10
Referral Name: Real Estate Asset Management Plan (RAMP)
Presenter: Brian Balbas, Deputy Public Works
Director
Contact: Brian Balbas (925)
313-2284
Referral History:
The RAMP program, adopted by the Board of Supervisors in August 2009, recommended an
annual report on the program with measurable goals as a way to track progress on implementing
the RAMP objectives. Some of the objectives were very ambitious. The RAMP program was
developed and approved in a time of more robust budgets and included several objectives that
make sense to review and modify to reflect today’s fiscal realities. The County Administrator and
Public Works Director concluded a review of the RAMP objectives and actions and developed a
more realistic approach for some of the more ambitious objectives. The resulting report included
modifications to some RAMP objectives that are consistent with a recent Grand Jury report
(number 1203) concerning the deferred maintenance of various County owned buildings. The
report and policy changes were adopted by the Board of Supervisors on October 16, 2012.
Referral Update:
In accordance with the Real Estate Asset Management Plan (RAMP) adopted by the Board of
Supervisors in 2009, and revised by the Board on October 16, 2012, the attached report provides
a status of RAMP activities for calendar year 2013, including the status of Facilities Life-cycle
Investment Program (FLIP) projects.
Recommendation(s)/Next Step(s):
Consider accepting attached report.
Fiscal Impact (if any):
There is no fiscal impact with accepting this report. Implementing the recommendations will
continue to save money in the long term while providing the same level of service intended by the
RAMP program.
Attachments
2013 Real Estate Asset Management Plan (RAMP) Status Report
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
FINANCE COMMITTEE 5.
Meeting Date:02/24/2014
Submitted For: Jeff Carman, Chief, Contra County Fire Protection District
Department:Contra Costa Fire Protection Dist.
Referral No.: 1/21/2014 C.41
Referral Name: Proposal to enter into a long-term vehicle leasing, maintenance, and fleet
management program for the Contra Costa County Fire Protection District’s
light vehicle fleet
Presenter: Lewis T. Broschard,
Assistant Fire Chief
Contact: Lewis Broschard, Assistant Fire
Chief (925) 941-3520
Referral History:
On January 21, 2014 the Contra Costa County Fire Protection District Fire Chief requested that
the Board of Supervisors consider a proposal to enter into a long-term vehicle leasing,
maintenance, and fleet management program for the Contra Costa County Fire Protection
District’s light vehicle fleet.
Referral Update:
See attached report.
Recommendation(s)/Next Step(s):
Consider report on a Light Vehicle Leasing and Maintenance Program for the Contra Costa
County Fire Protection District.
Fiscal Impact (if any):
There is no direct cost related to examination of the proposal by the Committee. The estimated
$275,000-$350,000 annual cost of the proposed program at full implementation would be funded
within the authorized operating budget of the Fire District. Full implementation of the proposed
program would result in estimated light vehicle fleet maintenance savings of approximately
$80,000 per year annually as well as provide predictable annual costs to support, maintain, and
replace the light vehicle fleet in subsequent years.
Attachments
Proposal for Light Vehicle Leasing and Maintenance Program
FINANCE COMMITTEE 6.
Meeting Date:02/24/2014
Submitted For: Jeff Carman, Chief, Contra County Fire Protection District
Department:Contra Costa Fire Protection Dist.
Referral No.: 1/21/2014 C.41
Referral Name: Review of implementation of an EMS First-Responder Fee to offset expenses
incurred while providing Emergency Medical Services on over 35,000 incident
annually
Presenter: Jeff Carman, Fire Chief Contact: Jeff Carman, Fire Chief (925)
941-3318
Referral History:
On January 21, 2014 the Contra Costa County Fire Protection District Fire Chief requested that
the Board of Supervisors consider implementation of an EMS First-Responder Fee to offset
expenses incurred while providing Emergency Medical Services on over 35,000 incident annually.
Referral Update:
See attached report.
Recommendation(s)/Next Step(s):
Consider implementation of an EMS First-Responder Fee to offset expenses incurred while
providing Emergency Medical Services on over 35,000 incident annually.
Fiscal Impact (if any):
The Fire Protection District Law of 1987 provides clear direction on fiscal management and case
law in California offers logical solutions such as EMS cost recovery for advanced life support
(ALS) first responder fees. Insurance companies throughout the State currently pay
reimbursements to first responder agencies for these services. EMS cost recovery is a reasonable
mechanism for the District to recoup some of its operating expenses for providing these essential
services to the community. Based on a conservative collection expectation, the Fire District
estimates there is a potential to generate over one-million dollars annually. Insurance companies
will provide reimbursement for emergency medical services and there will be no impact to those
patients who are uninsured. These fees are currently being collected by other fire agencies within
Contra Costa County and around the state and the program has proven to be very successful.
Attachments
First Responder Fee Report