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Home My WebLink AboutBOARD STANDING COMMITTEES - 07262021 - PPC Agenda PktPUBLIC PROTECTION COMMITTEE July 26, 2021 10:30 A.M. VIRTUAL MEETING The public may observe and participate in the virtual Zoom meeting by using this link: https://cccounty-us.zoom.us/j/82504866367 Meeting ID: 825 0486 6367 Or by dialing: (214) 765-0478 or (888) 278-0254 (US Toll Free) Conference code: 507994 Supervisor Candace Andersen, Chair Supervisor Federal D. Glover, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee 1.Introductions 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). 3.APPROVE Record of Action from the May 24, 2021 meeting. (Page 4) 4.CONSIDER the applicants for two (2) At-Large Youth Representatives (ages 14-25) on the Juvenile Justice Coordinating Council. (Melvin Russell, Assistant Probation Officer) (Page 8) 5.RECEIVE an update on the Community Warning System (CWS) from the Sheriff's Office. (Heather Tiernan, CWS Manager, and Rick Kovar, Emergency Manager) (Page 43) 6.RECEIVE an update on emegency management coordination and response from the Office of the Sheriff. (Heather Tiernan, CWS Manager, and Rick Kovar, Emergency Manager) (Page 46) 7.CONSIDER accepting an update on juvenile justice fees and terminate referral. (Esa Ehmen-Krause, County Probation Officer) (Page 49) 8.The next meeting is currently scheduled for August 23, 2021 at 10:30 am. 9.Adjourn The Public Protection Committee will provide reasonable accommodations for persons with disabilities planning to attend Public Protection Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Public Protection Committee less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar St.,4th Floor, Martinez, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Paul Reyes, Committee Staff Phone (925) 655-2049, Fax (925) 655-2066 paul.reyes@cao.cccounty.us Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery and Reinvestment Act BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCP Community Corrections Partnership CDBG Community Development Block Grant CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire Contra Costa Consolidated Fire District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT State Early Periodic Screening, Diagnosis and treatment Program (Mental Health) et al. et ali (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS Department of Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center ORJ Office of Reentry & Justice OSHA Occupational Safety and Health Administration Psy.D. Doctor of Psychology RDA Redevelopment Agency RJOB Racial Justice Oversight Body RJTF Racial Justice Task Force RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UCC Urban Counties Caucus VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee ____________________________________________________________________________________________________ PUBLIC PROTECTION COMMITTEE 3. Meeting Date:07/26/2021 Subject:RECORD OF ACTION - May 24, 2021 Department:County Administrator Referral No.: N/A Referral Name: RECORD OF ACTION - May 24, 2021 Presenter: Paul Reyes, Committee Staff Contact: Paul Reyes, (925) 655-2049 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached for the Committee's consideration is the Record of Action for the Committee's May 24, 2021 meeting. Recommendation(s)/Next Step(s): APPROVE Record of Action from the May 24, 2021 meeting. Fiscal Impact (if any): No fiscal impact. This item is informational only. Attachments Record of Action - May 24, 2021 Page 4 of 51 PUBLIC PROTECTION COMMITTEE RECORD OF ACTION FOR May 24, 2021 Supervisor Candace Andersen, Chair Supervisor Federal D. Glover, Vice Chair Present: Candace Andersen, Chair Federal D. Glover, Vice Chair Staff Present: Paul Reyes, Senior Deputy County Administrator 1.Introductions Convene - 10:33 am 2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No public comment. 3.APPROVE Record of Action from the April 26, 2021 meeting. Approved as presented. AYE: Chair Candace Andersen Vice Chair Federal D. Glover 4.1. CONSIDER interviewing applicants for one seat on the Community Corrections Partnership reserved for the Community Based Organization Representative member, and 2. RECOMMEND candidate for the vacant seat identified above to the Board of Supervisors for appointment consideration. Applicants were interviewed and the Committee recommended Pat Mims to serve as the CBO representative on the Community Corrections Partnership. AYE: Chair Candace Andersen Vice Chair Federal D. Glover Page 5 of 51 5.1. CONSIDER interviewing applicants for a seat on the Juvenile Justice Coordinating Council reserved for one at-large community member, 2. RECOMMEND candidate for the vacant seat identified above to the Board of Supervisors for appointment consideration; and 3. PROVIDE direction to staff regarding the youth representative seat. Applicants were interviewed and the Committee recommended Margaret Keeley to serve as the at-large community member on the Juvenile Justice Cooridinating Council (JJCC). The Probation Department will conduct a second recruitment for the vacant youth seats on the JJCC. AYE: Chair Candace Andersen Vice Chair Federal D. Glover 6.ACCEPT and APPROVE the FY 2021-2022 Interim Plan for the Division of Juvenile Justice (DJJ) Realignment Block Grant, as approved by the Contra Costa County DJJ Realignment Planning Subcommittee and as recommended by the Chief Probation Officer. Approved as presented with staff directed to forward the FY 2021-2022 Division of Juvenile Justice Realignment Interim Plan to the full Board of Supervisors. AYE: Chair Candace Andersen Vice Chair Federal D. Glover 7.RECIEVE an update on the implementation of Assembly Bill 2911 (2018) and the local impacts of the CAL Fire Subdivision Review Program and PROVIDE additional direction to staff as necessary. No action taken. The update on the CALFire Subdivision Review Program was presented to the Committee. Contra Costa County Fire Protection District will present an update to the full Board of Supervisors. 8.The next meeting is currently scheduled for June 28, 2021. 9.Adjourn Adjourned - 11:35 am Page 6 of 51 For Additional Information Contact: Paul Reyes, Committee Staff Phone (925) 335-1096, Fax (925) 646-1353 paul.reyes@cao.cccounty.us Page 7 of 51 PUBLIC PROTECTION COMMITTEE 4. Meeting Date:07/26/2021 Subject:Juvenile Justice Coordinating Council Applicants for two (2) At-Large Youth Seats Submitted For: Esa Ehmen-Krause, County Probation Officer Department:Probation Referral No.: n/a Referral Name: Juvenile Justice Coordinating Council Presenter: Melvin Russell Contact: Deborah Caldwell 925-313-4188 Referral History: The Juvenile Justice Coordinating Council (JJCC) is a multiagency advisory body that informs the development and implementation of a countywide juvenile justice plan. On March 23, 2021, the Board of Supervisors declared one (1) At-Large Community-Member Representative Seat and two (2) At-Large Youth (ages 14-25) seats vacant and recommended that the Chief Probation Officer work with the Clerk of the Board to post the vacancies. On April 1, 2021, the Probation Department issued a press release to announce the recruitment for the two (2) vacant At-Large Youth seats and the one (1) vacant At-Large Community Seat on the JJCC. While Probation received a total of eight (8) applications for the At-Large Community Seat prior to the deadline on May 10, 2021, no applications were received for the Youth seats. The PPC interviewed applicants at the May 24 meeting and appointed the At-Large Community seat for a two year term. See Attachment A for the current membership roster. Since no applications were received for the Youth seats in May, the Probation Department issued a Press Release to recruit for the two (2) vacant At-Large Youth Seats on June 21, 2021 (Attachment B). Referral Update: In response to the Press Release, Probation received a total of six (6) applications for the two (2) vacant At-Large Youth (ages 14-25) seats prior to the July 9, 2021 deadline. These applications are included as Attachment C with personal contact information and signatures redacted. All applicants were invited to participate in public interviews scheduled for this Public Protection Committee meeting. A summary of the information provided by the six applicants is included as Attachment D, organized by the applicant's last name. Recommendation(s)/Next Step(s): 1. CONSIDER interviewing applicants for a seat on the Juvenile Justice Coordinating Council Page 8 of 51 1. CONSIDER interviewing applicants for a seat on the Juvenile Justice Coordinating Council reserved for two At-Large Youth Seats 2. RECOMMEND candidates for the vacant seats identified above to the Board of Supervisors for appointment consideration at their August 10, 2021 meeting. 3. PROVIDE any additional direction to staff regarding the Juvenile Justice Coordinating Council. Fiscal Impact (if any): No fiscal impact from the nomination of individuals to serve on the JJCC. Service on the JJCC is uncompensated. Attachments Attachment A-JJCC Membership Attachment B-Recruitment Press Release Attachment C-JJCC Youth Applications Attachment D-JJCC Youth Applicants Summary Page 9 of 51 Attachment A Contra Costa County Juvenile Justice Coordinating Council Membership As of June 22, 2021 Seat Chief Probation Officer, as Chair District Attorney's Office Public Defender's Office Sheriff's Department Board of Supervisors Department of Social Services Department of Mental Health Community-based Drug and Alcohol Program City Police Department County Office of Education or a School District Public Health At-large Community Representative #1 At-large Community Representative #2 At-large Community Representative #3 At-large Community Representative #4 Nonprofit Community-based Organization #1 Nonprofit Community-based Organization #2 At-large Youth Representative #1 At-large Youth Representative #2 Chair of the Juvenile Justice Commission Incumbent Esa Ehmen-Krause Andrea Tavenier Jonathan Laba Brian Vanderlind Candace Andersen Roslyn Gentry Steven Blum Fatima Mata I Sol Trevor Schnitzius Lynn Mackey Daniel Peddycord Jonathan Bean Meg Keeley Stephanie Medley Tamisha Walker Denise Mills Julius VanHook Vacant Vacant RiScott Representing Probation Department District Attorney's Office Public Defender's Office Sheriff's Office Board of Supervisors -District II Employment and Human Services Department Behavior Health -Health Services Department County Alcohol and Other Drugs Antioch Police Department Contra Costa Office of Education Public Health -Health Services Department District 3 District 1 District 1 District 3 CBO CBO District 1 District 3 Juvenile Justice Commission Page 10 of 51 Probation Department Offices Martinez Office 50 Douglas Drive, Suite 200 Martinez, CA 94553 925-313-4000 Esa Ehmen-Krause CHIEF PROBATION OFFICER IMMEDIATE RELEASE Contact: Esa Ehmen-Krause, Chief Probation Officer June 21, 2021 925-313-4188 esa.ehmen@prob.cccounty.us Contra Costa County Seeks Applicants for At-large Youth Representatives for Juvenile Justice Coordinating Council (Martinez, CA) - The Contra Costa County Board of Supervisors is seeking applicants who are interested in serving on its 20-member Juvenile Justice Coordinating Council (JJCC). The JJCC currently has vacancies for two (2) At-Large Youth Representatives. The Juvenile Justice Coordinating Council is a multiagency advisory body that informs the development and implementation of a countywide juvenile justice plan composed of several critical parts, including, but not limited to an assessment of existing law enforcement, probation, education, mental health, health, social services, drug and alcohol, and youth services resources, which specifically target both at- promise as well as system-involved youth, and their families. The JJCC will also coordinate on a countywide basis the work of those governmental and non- governmental organizations engaged in activities designed to reduce the incidence of juvenile crime and delinquency in the greater community, develop information and intelligence-sharing systems to ensure that county actions are fully coordinated, and provide data and appropriate outcome measures. The Juvenile Justice Coordinating Council is composed of the following 20 members: Ten (10) Ex‐Officio Members: •Chief Probation Officer, as Chair •District Attorney’s Office representative •Public Defender’s Office representative •Sheriff’s Office representative •Board of Supervisors’ representative •Employment and Human Services Department representative Attachment B Page 11 of 51 • Behavioral Health Services representative • Alcohol and Other Drugs Division representative • Public Health representative • Juvenile Justice Commission Chair Ten (10) Additional Members, appointed by the Board of Supervisors, as follows: • City Police Department representative • County Office of Education or a School District representative • Four (4) At-Large members, residing or working within County of Contra Costa • Two (2) Community-Based Organization representatives • Two (2) At-Large youth, fourteen to twenty-five years old and residing or working within County of Contra Costa Appointments to the Juvenile Justice Coordinating Council will be for a term of two years. The JJCC meets monthly October through April, and bi-monthly the remainder of the year. Members have the option to serve on two (2) subcommittees that each currently meet on a monthly basis. Applications are due by 5 p.m. on July 9, 2021, and all timely applicants will be invited to the public interview process conducted by the Board of Supervisors’ Public Protection Committee: Supervisors Candace Andersen, District II, and Federal Glover, District V. This committee will then recommend a selection of applicants for Board of Supervisors to appoint to the Racial Justice Oversight Body. Below is a complete timeline of this recruitment process to fill the two (2) vacant JJCC seats: • July 9: Final Day of the Application Period, due by 5:00 p.m. • July 26: Public Protection Committee Meeting Interviews • August 10: Board of Supervisors Appointments Application forms can be obtained from the Clerk of the Board of Supervisors by calling (925) 655-2000 or visiting the County webpage at https://www.contracosta.ca.gov/3418/. Completed applications can be submitted online or by email to ClerkoftheBoard@cob.cccounty.us. Applications can also be mailed to the Clerk of the Board of Supervisors Office at 1025 Escobar Street, 1st Floor, Martinez, CA 94553. ### Page 12 of 51 Page 13 of 51 Page 14 of 51 Page 15 of 51 Page 16 of 51 Page 17 of 51 Page 18 of 51 Page 19 of 51 Page 20 of 51 Page 21 of 51 Page 22 of 51 Page 23 of 51 Page 24 of 51 Page 25 of 51 Page 26 of 51 Page 27 of 51 Page 28 of 51 Page 29 of 51 Page 30 of 51 Page 31 of 51 Page 32 of 51 Page 33 of 51 Page 34 of 51 Page 35 of 51 Page 36 of 51 Page 37 of 51 Page 38 of 51 Page 39 of 51 Page 40 of 51 Page 41 of 51 ATTACHMENT D JUVENILE JUSTICE COORDINATING COUNCIL APPLICANTS SUMMARY Last First District City Current Employment/Volunteer Interest Escobedo Jamie 3 Oakley Liberty Union High School (Teacher) Has a b ackground and interest in serving youth. Work closely to prepare youth to reenter the community . Fernendez Carlos 1 Richmond CCC Community Engagement Organizer CCC native having been personally impacted by the system and engage at risk youths most impacted every day and sees the direct support and resources they need to have a healthy life. Haynes Emily 4 Antioch CCC Health Services Help the community and have a say in the correct outcome these juveniles receive. Mendez Sydney 5 Pittsburg Advance Behavioral Technician Desire to serve on the board to have a positive impact on the local youth community. Smith Dominic 4 Concord Student at Northgate High School Engage in the growth and values of our county. Support and help the youth. Steadman Hanna 1 Richmond CCC Sheriff Cadet Continue to help make change. Gain an understanding of how the community wo rks. Page 42 of 51 PUBLIC PROTECTION COMMITTEE 5. Meeting Date:07/26/2021 Subject:Community Warning System/Multi-Language Capability of the Telephone Emergency Notification System Submitted For: David O. Livingston, Sheriff-Coroner Department:Office of the Sheriff Referral No.: N/A Referral Name: Community Warning System/Multi-Language Capability of the Telephone Emergency Notification System Presenter: Heather Tiernan, CWS Manager, and Rick Kovar, Emergency Manager Contact: Paul Reyes, 925-655-2049 Referral History: This matter was referred to the Internal Operations Committee (IOC) in 2000 and was reassigned to the Public Protection Committee (PPC) in January 2008. The PPC met with Sheriff’s Office staff and Health Services Department staff in March 2008 to receive an update on the County’s efforts to implement multilingual emergency telephone messaging. At the November 2015 and May 2016 meetings, the Sheriff's Office provided updates related to Spanish speaking radio stations and targeted outreach in spanish speaking areas. Referral Update: Over the past 5 years, the Community Warning System has expanded its technical capabilities and engagement activities to reach more county residents during emergencies. These efforts include: Expanded capabilities of the Wireless Emergency Alert (WEA) system has allowed for increased use, providing emergency alerts to residents, without requiring registration with CWS. In March of 2020, the CWS sent a countywide WEA alert for the first time – alerting residents throughout the county of the upcoming Stay at Home order due to COVID-19. Due to the extended time available to prepare this alert, the message was sent in both English and Spanish. Development of an agreement with the National Weather Service to activate certain emergency alerts on weather radios throughout the county during emergencies that cause communication system failures. Outreach and engagement efforts that have significantly increased registrations to receive emergency alerts directly from the Community Warning System throughout the county – approximately 35% of all county residents are registered with the CWS. The CWS has participated in an average of 60-70 presentations to schools, senior centers, community Page 43 of 51 centers, etc. and 20 large scale outreach events per year between 2017 and 2019. Outreach was significantly slowed due to COVID but is our major focus for the 2nd half of 2021. Development of a Local Partner Outreach Program that engages local communities to engage with the CWS. This helps the CWS leverage existing relationships with community groups to increase registrations and understanding of public alert and warning best practices. This plan includes considerations for both non-English speaking and D/AFN outreach efforts and we have seen great success in jurisdictions that have participated. Multiple exercises that include live alerts to the public. These exercises increase awareness and engagement among residents and tests the system in communities during non-emergency situations. These tests have provided residents a glimpse of what to expect from real life emergency alerts. The Community Warning System has issued emergency alerts for an increasing number of major emergencies over the past several years. On average, the CWS sends emergency alerts for approximately 20 emergency incidents every year. In the past, a majority of alerts were to alert residents of missing people or to avoid the area of a minor emergency, with an occasional shelter in place or evacuation. Since 2017, the number of evacuations and shelter in place/lockdown messages has increased exponentially. Major emergencies that included CWS activations in recent years include: 2017 – Morgan Territory Road Washout – Avoid the Area 2018 – Sims Recycling Fire – Shelter in Place 2018 – Concord Apartment Fire – Evacuation 2018 – Limeridge Fire in Concord – Evacuation 2018 – Marsh Creek Fire – Evacuation 2018 – Bay Point Pipeline Fire – Evacuation 2019 – NuStar Tank Explosion – Shelter in Place 2019 – October PSPS – Multiple evacuation orders and public health advisories due to smoke 2020 – COVID 19 – Issuance of the first Countywide emergency alert 2020 – Oakley Fire – Evacuation 2020 – SCU Fire in Clayton - Evacuation 2020 – Tanker fire on Hwy 80 in Pinole – Shelter in Place and Evacuation orders Immediate translation of emergency alerts remains a significant gap within the field of public alert and warning. No reliable, automatic emergency translation capability has been developed and there are no indications that this issue will be resolved soon. Despite these ongoing challenges, the CWS has taken several steps to address this issue at a local level. Examples include: Emergency alerts are available in Spanish for major incidents at hazardous materials facilities with CWS Terminals for residents who register to receive alerts in Spanish. The CWS website has a Google Translate feature that residents can use to translate website content, including emergency alerts, into a variety of languages. The CWS has a full time Senior Emergency Planner who is fluent in Spanish and available to discuss the system with other Spanish speakers at outreach events, presentations, over the phone, etc. All outreach material including flyers, brochures, and other media is provided in English and Spanish to all of our partners. Partnership with the Contra Costa Crisis Center (211) to provide alert information in Spanish to residents who contact their organization looking for information. Page 44 of 51 Partnership with the Listos organization throughout Contra Costa County to provide outreach information in multiple languages to community residents. The Community Warning System also focuses outreach and engagement efforts with residents with disabilities and access and functional needs. Efforts made to engage and provide useful information with the D/AFN community include: Addition of the UserWay feature on the CWS website to increase accessibility by adjusting the website in a variety of ways including increased font size, text and line spacing, contrast adjustments, etc. Ability to send emergency alerts via a variety of tools including both audio and visual messages. Participation on the Disability/Access and Functional Needs Steering Committee, various subcommittees and planning committees and at the county’s annual Disabilities/Access and Functional Needs Forum for the public to learn about accessible services available to them. Development of low literacy pocket guides for evacuations, shelter-in-place, and emergency alerts. Moving forward: The CWS will continue to expand the Local Partner Outreach Program throughout the County with a focus on non-English speaking residents, D/AFN community members, and culturally diverse communities. While this program has been very successful, its rollout has been hindered by limited staff and COVID-19. With the opening of the state and the anticipated hiring of another Emergency Planning Coordinator by the end of 2021, we expect this program to become more widespread throughout 2022. In 2020, the CWS began consistently using the Nextdoor platform to increase awareness and encourage registration for emergency alerts. As a county entity, our reach on this platform is close to 300,000 residents. We are preparing to start posting our messages in both English and Spanish, so more residents can engage with the system. Recommendation(s)/Next Step(s): RECEIVE an update on the Community Warning System from the Office of the Sheriff. Attachments No file(s) attached. Page 45 of 51 PUBLIC PROTECTION COMMITTEE 6. Meeting Date:07/26/2021 Subject:Opportunities to Improve Coordination of Response to Disasters and Other Public Emergencies Submitted For: David O. Livingston, Sheriff-Coroner Department:Office of the Sheriff Referral No.: N/A Referral Name: Opportunities to Improve Coordination of Response to Disasters and Other Public Emergencies Presenter: Heather Tiernan, CWS Manager, and Rick Kovar, Emergency Manager Contact: Paul Reyes, 925-655-2049 Referral History: Approximately three weeks following the November 2007 Cosco Busan oil spill, the Sheriff’s Office of Emergency Services (OES) presented to the Board of Supervisors its assessment of the emergency response efforts, including what worked well and didn’t work well, and what lessons were learned through those experiences. On February 5, 2008 the Board of Supervisors referred this matter to the PPC for continued oversight. In January 2008, the Board of Supervisors referred to the PPC the matter of improving public response to emergency instructions and protocols through broader and better education, which had previously been on referral to the IOC. In April 2015, the PPC received an update on emergency response coordination. The included an update on the coordination between the Office of Emergency Services and the Contra Costa Health Services Hazardous Materials program. Referral Update: Over the past five years, the Sheriff's Office of Emergency Services has worked to improve emergency management coordination and response, public alert and warning, and EOC operations. These steps have included focused training, coordinated partner agency engagements, and system/ facility improvements. Since 2017 emergency incidents and events that have impacting Contra Costa County have increased in frequency and impact. Responding to these events has amplified the expertise level and preparedness within the County entities responsible for emergency response. Recent examples include: 2017 - Major winter storms caused significant damages throughout the County resulting in three federally declared disasters. 2017 - North Bay Wildfires (Tubbs, Atlas, and Nuns). 2018 - Paradise County (Paradise) fire – Mutual aid response from Contra Costa. 2019 - Multiple Public Safety Power Shut Offs 2019 - Sonoma fires 2019 - Nu-Star fire – Crockett 2020 - Public Safety Power Shut Offs 2020 - SCU/ LNU Fire Complexes, including mutual aid to other counties. 2020/ 2021 - COVID-19 extended EOC activation EOC Preparation: In the review of the emergency management response to the 2017 wildfires, the after-action reviews focused on the challenges the Sonoma County EOC faced in quickly gaining situational awareness of the fast-moving wildfires. This in turn slowed down critical evacuation decisions. As a result, Contra Costa OES EOC exercise and training has focused on developing the ability to rapidly assess and understand critical impacts events have locally. The Office of Emergency Services continuously conducts and hosted emergency management training for new and existing EOC staff. Most of this training was funded through State Homeland Security and Bay Area UASI grants. When not activated for COVID-19 we have offered training that has focused on EOC intermediate EOC operations, unified command, EOC action planning, situational awareness, and building common operating procedures. When feasible, some of this training has been offered virtually. This training has focused on training new staff on EOC operations and building the capabilities of experienced Page 46 of 51 staff. Additionally, Contra Costa OES participated and supported several boots on the ground evacuation exercises with local fire and law enforcement agencies over the past two years. Contra Costa OES has increased our cooperation and coordination with other operational area stakeholders as well. Previously we conducted a quarterly Operational Area Council meeting with local emergency management organizations, State partners and special districts. The intent of this meeting was to share best practices, update our partners on on-going issues and seek feedback. In 2019, we increased the frequency to monthly and transitioned to a Multi-Agency Coordination meeting that follows the format of EOC activation meetings. This has greatly increased the interaction, coordination and collaboration of all emergency management partners in Contra Costa County. In 2018, Contra Costa OES adopted Web EOC as the standard crisis management software. Web EOC allows users to make resource requests, track incidents and stay informed of impacts. Our operational partners also have received access and training to Web EOC. This has greatly increased our ability to collaborate and share information throughout the County. We have successfully used this during EOC activations and other smaller events. This platform has become the go-to place for Contra Costa jurisdictions to receive real-time updates on emergency impacts and seek resources during emergencies. COVID-19: The response to COVID-19 was the longest sustained EOC activation in the County's history. Over 200 different County employees responded to and worked in the EOC over this activation. There were close to 11,000 unique resource requests that were processed through the EOC that filled a myriad of critical needs. This included acquiring and providing critical PPE to both the government and private sectors. This activation tested the ability to sustain an EOC over a significant period. Our experience from the previous activations set us up for success during this extended activation. While County Health Services was the lead in the County's COVID response, multiple County stakeholders were critical during this response. We had learned during previous wildfire and PSPS activations that coordination and information sharing with affected organizations is a key to success. The COVID-19 EOC successfully focused on information sharing and coordinated communications across all levels of the response organizations. This was done through a combination of virtual and in-person coordination meetings, consistent use of WEB EOC to share information, and a collaborative unified command in the EOC. The extended activation, while challenging, provided a wealth of activation experience for personnel assigned over the months-long activation. We have increased the number of County staff who have EOC experience and will be assets in future activations and emergencies. New EOC: In August of 2020, Contra Costa OES moved into a new state-of-the-art Emergency Operations Center. This facility greatly enhances the County's ability to respond to large incidents. There is a larger space and improved technology that enhances collaboration and information sharing. The open design and multiple meeting spaces supports shared situational awareness and better understanding of events impacting the region. In turn, quicker decisions can be turned into better responses to emergencies. Page 47 of 51 Moving forward, we will continue to train and integrate personnel to work in the new EOC facility. With the COVID-19 restrictions lifting we plan to expand in-person EOC training to build our capacity and depth. In addition, we are developing technology to enhance our ability to share information seamlessly from the County EOC to Department Operations Centers and City-run EOC's. Conclusion: Contra Costa OES will continue to emphasize multi-agency coordination before emergencies through consistent interaction with our local planning partners. We will continue to focus emergency management training on EOC operations with a focus on developing depth and increasing capabilities. Our recent experiences with wildfires, winter storms, PSPS's and COVID-19, while challenging, have provided the experience to build on. Recommendation(s)/Next Step(s): RECEIVE an update on emegency management coordination and response. Attachments No file(s) attached. Page 48 of 51 PUBLIC PROTECTION COMMITTEE 7. Meeting Date:07/26/2021 Subject:REFERRAL ON JUVENILE FEES CHARGED BY THE PROBATION DEPARTMENT Submitted For: PUBLIC PROTECTION COMMITTEE, Department:County Administrator Referral No.: N/A Referral Name: REFERRAL ON JUVENILE FEES CHARGED BY THE PROBATION DEPARTMENT Presenter: Esa Ehmen-Krause, Chief Probation Officer Contact: Paul Reyes, (925) 655-2049 Referral History: On July 19, 2016, the Board of Supervisors referred to the Public Protection Committee a review of fees assessed for services provided while a minor is in the custody of the Probation Department. Welfare and Institutions Code 903 et seq. provides that the County may assess a fee for the provision of services to a minor in the custody of its Probation Department. This request was following a statewide discussion as to whether or not these fees should be imposed by counties on the parents or legal guardians of minors in the custody of the County. The Public Protection Committee heard this item on September 26, 2016 and forwarded the issue to the Board of Supervisors for discussion. Ultimately, on October 25, 2016 the Board adopted Resolution No. 2016/606, which established a moratorium on the assessment and collection of juvenile fees. Concurrently, the Board directed staff to return to the Public Protection Committee and forward a recommendation back to the Board by May 31, 2017. On March 6, 2017, the Committee received an update from the County Probation Officer on the status of juvenile fees and the current moratorium. At that time the Committee recommended that the juvenile fees subject to the temporary moratorium be permanently repealed and directed staff to return to the Committee with a recommendation as to how to refund certain juvenile justice fees that were erroneously charged by the County. On July 10, 2017, the Committee received an update from the Probation Department. Specifically, the Probation Department reviewed four years (11/1/12-11/1/16) of information and examined 5,497 Juvenile Hall administrative fee accounts. Of the 5,497 accounts, the department received full or partial payments on 1,652 accounts, which is a 30% collection rate. The Probation Department reviewed all 1,652 accounts to determine if there were any overpayments for minors in custody at Juvenile Hall where payments were made even though there was not a sustained petition. This included minors who were charged as adults but were housed in Juvenile Hall, Page 49 of 51 regardless of the final disposition. Of the 1,652 accounts, Probation determined there were 224 accounts, which is 14% of the accounts, where an overpayment was made for a total of $58,172. It should be noted that of the 224 accounts, 17 accounts involved minors who were charged as adults. 15 of the 17 adult files matters resulted in convictions, while the other 2 matters were eventually referred to juvenile court and the petitions were sustained. The total dollar amount for the 17 adult file accounts is $33,033. The 3 largest overpayments, one for $6,000 and two for $8,000, totaling roughly $22,000, were adult file matters, which eventually resulted in convictions. Following discussion, the Committee directed staff to forward a recommendation to the Board of Supervisors to permanently repeal the Juvenile Cost of Care and Electronic Surveillance of Minors fees. Subsequently, the Board of Supervisors considered the Committee's recommendation on Tuesday, September 19, 2017. The Board approved the immediate repeal of the Juvenile Cost of Care fee and introduced an ordinance to effectuate the repeal of the Electronic Surveillance of Minors fee and scheduled adoption for the September 26, 2017 Board meeting. The ordinance was adopted by the Board, as scheduled, on September 26th and takes effect 30 days following passage. On October 2, 2017, the Probation Department updated the Committee on its review of potential refunds of juvenile cost of care fees. The Committee directed staff to forward the issue to the full Board with a recommendation to refund fees paid on behalf of certain minors in custody at the Juvenile Hall, specifically for minors without a sustained petition, including minors charged as adults and convicted of the adult charges. In addition, the Committee directed staff to return with an update on review of juvenile electronic monitoring fee charges and return at a future Committee date. On December 12, 2017, the Board of Supervisors authorized a refund process to be commenced by the Probation Department, including the notification of impacted individuals and those that may have been impacted. On April 12, 2018, the Committee received an update that on the Juvenile Electronic Monitoring (JEM) Fee and the Juvenile Cost of Care Fee. Following the Board of Supervisors authorizing a refund process, the Probation Department had sent letters to all 520 accounts that were identified as being owed an overpayment refund. County staff had prepared refunds to be distributed to the account holders, including statutorily authorized interest. Referral Update: On September 30, 2020, Governor Newsom signed into law SB 1290 which eliminated certain county-assessed or court-ordered costs imposed before January 1, 2018, for the parents or guardians of wards in specified circumstances, minors who were ordered to participate in drug and substance abuse testing, and adults who were 21 years of age and under at the time of their home detention. Contra Costa County was one of the 43 of California’s 58 counties that had gone beyond what was previously mandated by the state and voluntarily ended collections on all outstanding juvenile fees. Recommendation(s)/Next Step(s): 1. ACCEPT an update on juvenile justice fees, and 2. TERMINATE referral on juvenile fees charged by the Probation Department. Page 50 of 51 Fiscal Impact (if any): No fiscal impact. Attachments No file(s) attached. Page 51 of 51