HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 05232016 - PPC Agenda Pkt
PUBLIC PROTECTION
COMMITTEE
May 23, 2016
9:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor Candace Andersen, Chair
Supervisor John Gioia, Vice Chair
Agenda
Items:
Items may be taken out of order based on the business of the day and preference
of the Committee
1.Introductions
2.Public comment on any item under the jurisdiction of the Committee and not on this
agenda (speakers may be limited to three minutes).
3. APPROVE Record of Action from the April 25, 2016 meeting. (Page 3)
4. CONSIDER accepting a report on the status of the Community Warning System,
including the Telephone Electronic Notification System (TENS). (Heather Tiernan,
Sheriff's Office) (Page 7)
5.The next meeting is currently scheduled for Monday, June 27, 2016 at 9:00 AM.
6.Adjourn
The Public Protection Committee will provide reasonable accommodations for persons with
disabilities planning to attend Public Protection Committee meetings. Contact the staff person
listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the County to a majority of members of the Public Protection Committee less than
96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor,
during normal business hours.
Public comment may be submitted via electronic mail on agenda items at least one full work day
prior to the published meeting time.
For Additional Information Contact:
Timothy Ewell, Committee Staff
Phone (925) 335-1036, Fax (925) 646-1353
timothy.ewell@cao.cccounty.us
PUBLIC PROTECTION COMMITTEE 3.
Meeting Date:05/23/2016
Subject:RECORD OF ACTION - April 25, 2016
Submitted For: PUBLIC PROTECTION COMMITTEE,
Department:County Administrator
Referral No.: N/A
Referral Name: RECORD OF ACTION - April 25, 2016
Presenter: Timothy Ewell, Committee Staff Contact: Timothy Ewell, (925) 335-1036
Referral History:
County Ordinance requires that each County body keep a record of its meetings. Though the
record need not be verbatim, it must accurately reflect the agenda and the decisions made in the
meeting.
Referral Update:
Attached for the Committee's consideration is the Record of Action for its April 25, 2016 meeting.
Recommendation(s)/Next Step(s):
APPROVE Record of Action from the April 25, 2016 meeting.
Fiscal Impact (if any):
No fiscal impart. This item is informational only.
Attachments
Record of Action - April 25, 2016
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PUBLIC PROTECTION
COMMITTEE
*** RECORD OF ACTION***
April 25, 2016
9:00 A.M.
651 Pine Street, Room 101, Martinez
Supervisor Candace Andersen, Chair
Supervisor John Gioia, Vice Chair
Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee
Present: Candace Andersen, Chair
John Gioia, Vice Chair
Staff Present:Timothy M. Ewell, Committee Staff
1. Introductions
Convene - 9:00 AM
2. Public comment on any item under the jurisdiction of the Committee and not on this agenda
(speakers may be limited to three minutes).
No public comment.
3. APPROVE Record of Action from the February 29, 2016 meeting.
Approved as presented.
Chair Candace Andersen, Vice Chair John Gioia
AYE: Chair Candace Andersen, Vice Chair John Gioia
Passed
4. REVIEW and APPROVE a proposed recruitment process to fill seven community based
organization/public member seats on the Contra Costa County Disproportionate Minority
Contact Task Force.
Approved as presented with the following direction to staff:
1. The Committee selected the seven-week recruitment option.
2. Once the press release is put together, forward to District offices so that Board
members can assist with recruitment efforts.
Vice Chair John Gioia, Chair Candace Andersen
AYE: Chair Candace Andersen, Vice Chair John Gioia
Passed
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5. RECEIVE the FY 2014/15 AB 109 Annual Report assembled by Resource Development
Associates and approved by the Community Corrections Partnership.
Approved as presented
Vice Chair John Gioia, Chair Candace Andersen
AYE: Chair Candace Andersen, Vice Chair John Gioia
Passed
6. 1. REVIEW the AB 109 Community Programs RFP/Q contract award recommendations by
the Review Panels (as follows), and RECOMMEND contract awards to the Board of
Supervisors.
Employment Support and Placement Services
a. West County : $100,000 to Goodwill Industries of the Greater East Bay
b. West County : $500,000 to Rubicon Programs Inc.
c. Central Co.: $600,000 to Goodwill Industries of the Greater East Bay
d. East County : $500,000 to Rubicon Programs Inc.
e. East County : $300,000 to Goodwill Industries of the Greater East Bay
Short and Long-Term Housing Access
a. West County : $259,000 to SHELTER Inc.
b. West County : $50,000 to Reach Fellowship International
c. Central Co : $309,000 to SHELTER Inc.
d. East County : $412,000 to SHELTER Inc.
e. Central-East Reentry Network : up to $150,000 to Mz Shirliz Transitional
Mentoring and Family Reunification Services
a. Mentoring : $110,000 to Men and Women of Purpose
b. Family Reunification : $90,000 to Center for Human Development
Civil Legal Services : $150,000 to Bay Area Legal Aid
2. CONSIDER Review Panel Recommendations with respect to the term of the contracts,
included in the report.
Approved as presented with the following amendments:
1. For the Employment Support and Placement Services contract award, the West County
allocation was changed to $600,000 to Rubicon Programs and $0 to Goodwill Industries
of the Greater East Bay.
Chair Candace Andersen, Vice Chair John Gioia
AYE: Chair Candace Andersen, Vice Chair John Gioia
Passed
7. The next meeting is currently scheduled for May 23, 2016 at 9:00 AM.
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For Additional Information Contact: Timothy Ewell, Committee Staff
Phone (925) 335-1036, Fax (925) 646-1353
timothy.ewell@cao.cccounty.us
8. Adjourn
Adjourned - 10:47 AM
The Public Protection Committee will provide reasonable accommodations for persons with disabilities planning to attend Public
Protection Committee meetings. Contact the staff person listed below at least 72 hours before the meeting.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of
members of the Public Protection Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine
Street, 10th floor, during normal business hours.
Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time.
Page 6 of 10
PUBLIC PROTECTION COMMITTEE 4.
Meeting Date:05/23/2016
Subject:Multi-Language Capability of the Telephone Emergency Notification System
Submitted For: David O. Livingston, Sheriff-Coroner
Department:Office of the Sheriff
Referral No.: N/A
Referral Name: Multi-Language Capability of the Telephone Emergency Notification System
Presenter: Heather Tiernan, 925-646-4461 Contact: Heather Tiernan, 925-646-4461
Referral History:
This matter was referred to the Internal Operations Committee (IOC) in 2000 and was reassigned
to the Public Protection Committee (PPC) in January 2008. The PPC met with Sheriff’s Office
staff and Health Services Department staff in March 2008 to receive an update on the County’s
efforts to implement multilingual emergency telephone messaging. The Committee learned of two
events. First, the Federal Communications Commission (FCC) was considering mandating that all
Emergency Alert System (EAS) messages be broadcast in both English and Spanish. Second, the
federally-funded Bay Area “Super Urban Area Safety Initiative” (SUASI) had selected a
contractor to undertake an assessment and develop a five-year strategic plan on notification of
public emergencies, with an emphasis on special needs populations. In 2009 and 2010, The
Sheriff’s Office of Emergency Services reported to the PPC that little had changed since the
March 2008 report.
The FCC rulemaking proceedings mentioned previously have not moved beyond the public
comment phase. They were opened for comment in March of 2014, but no further action has been
taken.
The SUASI completed a Five-Year Bay Area Emergency Public Information and Warning
Strategic Plan in 2012 that mentions the gap in capabilities in reaching populations with access
and functional needs and limited English proficiency. Unfortunately, the plan offers no solutions
to assist in solving the dilemma of alerting in multiple languages.
It is unlikely that reliable, automatic, emergency translation capabilities will become available in
the near future. This, coupled with technological difficulties in creating, delivering and
disseminating alerts in multiple languages, has caused the issue of multilingual alerting to remain,
in large part, unresolved. The Contra Costa County Community Warning System continues to
explore potential ways in which it can effectively reach non-English speaking communities during
emergencies. For example:
The Sheriff's Office has been working with Spanish-speaking Community Based
Organizations (CBO) to expand our reach to Spanish-speaking populations within our
1.
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county.
The Sheriff's Office has been developing outreach material in Spanish, to make community
members more aware of CWS alerts.
2.
The Sheriff's Office has been exploring options with the primary CWS vendor to develop
static messages for specific emergency incidents in Spanish (and other languages in the
future). Determining how to disseminate and ensure correct delivery of non-English
messages continues to be a challenge.
3.
At the November 2015 meeting, the Sheriff's Office provided the following update related to
Spanish speaking radio station outreach:
During the Public Protection Committee meeting on April 13, 2015, Supervisor Gioia asked
that CWS staff reach out to Spanish speaking radio stations who may be able to translate and
rebroadcast CWS messages when the system is activated
The CWS staff found 10 local (non-national rebroadcasting) radio stations in the greater bay
area. CWS sent introductory letters to each radio station and followed up with phone calls.
Several stations were closed or local rebroadcasters for stations located out of the area.
CWS attempted to make contact with all 10 stations – of those, 4 stations showed interest in
playing some sort of CWS information during emergencies. Two stations have registered to
receive alerts and agreed to play some sort of message in Spanish when the system is
activated. Both have stated that they may not be able to translate the message due to low
staffing and liabilities with mistranslating emergency information, but that they would at
least play a sound clip translated into Spanish that advises listeners of an emergency in
Contra Costa County and guide them to the CWS website.
Two additional stations initially showed interest, but have not responded to repeated
contacts by CWS staff. Staff is hoping that once these stations begin to hear our alerts
played on other radio stations, they will see the value in working with our unit. CWS Staff
will continue to follow up with these stations.
Additional outreach to the non-English speaking community (primarily Spanish speaking)
In addition to outreach to Spanish speaking radio stations, CWS staff has continued to
incorporate non-English speaking communities into our outreach efforts.
Throughout 2015, CWS staff has reached out to many elementary schools throughout West
County, many of which include students with Spanish speaking parents. Several schools
helped to arrange Community Warning System presentations, with translators, to parents of
their students.
CWS has reached out to the Chambers of Commerce in the West County area in attempts to
connect with non-English speaking organizations.
Our various outreach material has been translated into Spanish, including our CWS brochure
and flyers with detailed information on how to Shelter in place (this is available in many
languages).
Moving forward:
CWS staff plans to continue reaching out to non-English speaking communities and
organizations throughout the entire county.
CWS staff are in the process of having our static refinery messages translated into Spanish
and are working on developing a plan for the registration process so that people will be able
to receive refinery alerts in Spanish.
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If Board offices receive any requests for information, questions about warning, or
suggestions for ways to connect with the non-English community (or any community group
for that matter), please forward them on to CWS Staff for further assistance.
Referral Update:
The Sheriff's Office has provided the following update for today's discussion:
Spanish Radio Stations –
CWS activation messages are currently sent to two Spanish radios for rebroadcasting.
CWS staff will reach out to local bay area Spanish speaking radio stations annually to
re-engage existing partnerships and create new ones.
Targeted Outreach in Spanish speaking areas –
In 2015, staff reached out to over 30 organizations (schools, senior community, youth and
family services, access and functional needs, etc.) and 1,100 community members. In 2016,
staff has reached out to approximately 60 organizations and nearly 1,600 community
members.
CWS staff continues to reach out to community members to educate and engage residents to
register with Community Warning System including targeted Spanish speaking
communities, primarily in west and central Contra Costa County. CWS staff has worked
with Spanish translator and provided brochures in Spanish at multiple outreach
events/presentations.
While we have identified census tracts with high percentages of families who speak Spanish
at home, we have targeted our outreach not only in these neighborhoods, but also in
surrounding areas where these community members and residents go to school, work and
participate in community organizations.
Moving forward –
The CWS is finalizing Spanish public registration processes and templates to be used for
activations from refineries. In the upcoming months, Contra Costa County residents will
have the ability to register for CWS alerts in Spanish.
At this point, only refinery activations will be available in Spanish. As additional alerts are
available in Spanish, those who have already registered for Spanish alerts, will
automatically receive them in Spanish. *Note – alerts that are not available in Spanish will
be sent in English to those registered to receive Spanish alerts. This information will be
provided at the time of registration.
Recommendation(s)/Next Step(s):
ACCEPT a report on the status of the Community Warning System, including the Telephone
Electronic Notification System (TENS).
Fiscal Impact (if any):
No fiscal impact.
Attachments
No file(s) attached.
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